No preview available
HomeMy WebLinkAbout91-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 91-25 File Number: 2025-376 CITY OF ELKINS SEWER SERVICE AGREEMENT (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE 15 YEAR CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF ELKINS AND FAYETTEVILLE WHEREAS, Fayetteville has treated wastewater for the City of Elkins for over 40 years and the sewer service contract was extended on September 7, 2021 for another 15 years; and WHEREAS, Elkins is now completing construction of a new, higher -capacity sewer pumping station that will be capable of sending more flow to Fayetteville than the current collection system can handle, making upgrades necessary at Fayetteville's Mally Wagnon sewer pumping station; and WHEREAS, Elkins has agreed to limit pumping flowrates to similar rates as the legacy lift station until Fayetteville can upgrade the Mally Wagnon sewer lift station. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the contract for sanitary sewer service with the City of Elkins. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. PASSED and APPROVED on April 1, 2025 Approved: Molly Rawn, Mayor Attest: •.Gm= �FgYEiTEVIILE �'�- '''f���ON Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 1, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: CITY OF ELKINS (AMENDMENT NO. 1): RECOMMENDATION: CITY COUNCIL MEMO 2025-376 Staff recommends approval of Amendment No. 1 to the fifteen -year agreement between the City of Fayetteville and the City of Elkins to treat Elkins' wastewater in Fayetteville's Wastewater Treatment Facility and discharge treated effluent under Fayetteville's National Pollution Discharge Elimination System (NPDES) permit. BACKGROUND: Fayetteville has treated Elkins' wastewater for over 40 years. The most recent renewal of this contract was in 2021 via Resolution 220-21. Elkins is now completing construction of a new, higher -capacity sewer pumping station that will be capable of sending more flow to Fayetteville than the current collection system can handle. Upgrades at Fayetteville's Mally Wagnon sewer pumping station located on Norman Murphy road will be necessary. DISCUSSION: Until such time that Fayetteville can upgrade Mally Wagon sewer lift station, Elkins has agreed to limit pumping flowrates to similar rates as the legacy lift station could pump, namely 660 gallons per minute peak flowrate. This amendment memorializes this restriction to allow Fayetteville to design and construct improvements at Mally Wagnon lift station. BUDGET/STAFF IMPACT: None. ATTACHMENTS: SRF (#3) , Amendment No. 1 (#4), City of Elkins Amendment to Sewer Contract with Fayetteville (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-376 CITY OF ELKINS (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE 15 YEAR CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF ELKINS AND FAYETTEVILLE WHEREAS, Fayetteville has treated wastewater for the City of Elkins for over 40 years and the sewer service contract was extended on September 7, 2021 for another 15 years; and WHEREAS, Elkins is now completing construction of a new, higher -capacity sewer pumping station that will be capable of sending more flow to Fayetteville than the current collection system can handle, making upgrades necessary at Fayetteville's Mally Wagnon sewer pumping station; and WHEREAS, Elkins has agreed to limit pumping flowrates to similar rates as the legacy lift station until Fayetteville can upgrade the Mally Wagnon sewer lift station. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 1 to the contract for sanitary sewer service with the City of Elkins. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2025-376 Item ID 4/1/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/13/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 1 to the fifteen -year agreement between the City of Fayetteville and the City of Elkins to treat Elkins' wastewater in Fayetteville's Wastewater Treatment Facility and discharge treated effluent under Fayetteville's National Pollution Discharge Elimination System (NPDES) permit. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: AMENDMENT TO CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF ELKINS, ARKANSAS AND FAYETTEVILLE, ARKANSAS CONTRACT AMENDMENT NO. This Contract Amendment No. 1 ("Amendment"), effective on the date last written below, shall amend the original contract (City of Fayetteville Resolution 220-21) between the City of Fayetteville, Arkansas, a municipal corporation, hereinafter referred to as ("Fayetteville") and the City of Elkins, Arkansas, a municipal corporation, hereinafter referred to as ("Elkins") dated September 7, 2021 referred to in the following paragraphs as the "Agreement." This Amendment adds provisions for sanitary sewer service between Fayetteville and Elkins. The Agreement is hereby modified to add the following: WHEREAS, Elkins is upgrading wastewater collection facilities, including a new wastewater lift station, forcemain and gravity sewer. Elkins flows to Fayetteville shall not exceed 660 gallons per minute until capacity upgrades are implemented at Fayetteville's downstream Lift Station 19 located at 5716 E. Norman Murphy Road. Preliminary engineering has been completed for the upgrades to Lift Station 19 (larger pumps and associated electrical and backup power), and design is underway by Fayetteville's engineering consultant. The Elkins Lift Station will be programmed so that no more than one pump will run at one time and the pump speed will be set not to exceed 660 gallons per minute until downstream capacity at Lift Station 19 is upgraded. Construction is underway at the Elkins lift station to add temporary storage, initially at 100,000 gallons, for peak wet weather flows until downstram capacity at Lift Station 19 is upgraded. The temporary storage was required and was approved by the Arkansas Department of Health to allow continued growth in Elkins until Lift Station 19 is upgraded. Terms and conditions of the Agreement not modified herein remain unchanged and in full force and effect. Contract Amendment No. 1 1 of 2 Contract for Sanitary Sewer Services Between the Cities of Elkins, AR and Fayetteville, AR IN WITNESS WHEREOF, the Mayor and City Clerk of the City of Fayetteville, Arkansas by authority of Resolution adopted by the City Council of the City of Fayetteville and the Mayor and City Clerk of the City of Elkins, Arkansas by authority of Resolution adopted by the City Council of the City of Elkins, have hereunto set their hand and caused the corporation seal to be affixed and dated this day of 2025. CITY OF ELKINS, ARKANSAS By: Signature Name: Troy Reed Title: Mayor Attest: Teresa Graves, City Clerk CITY OF FAYETTEVILLE, ARKANSAS M Signature Name: Molly Rawn Title: Attest: Kara Paxton, City Clerk Contract Amendment No. 1 2 of 2 Contract for Sanitary Sewer Services Between the Cities of Elkins, AR and Fayetteville, AR Received From: Shea Fankhouser 03/21/2025 11:04AM AMENDMENT TO CONTRACT FOR SANITARY SEWER SERVICE BETWEEN THE CITIES OF ELKINS, ARKANSAS AND FAYETTEVILLE, ARKANSAS CONTRACT AMENDMENT NO. This Contract Amendment No. 1 ("Amendment"), effective on the date last written below, shall amend the original contract (City of Fayetteville Resolution 220-21) between the City of Fayetteville, Arkansas, a municipal corporation, hereinafter referred to as ("Fayetteville") and the City of Elkins, Arkansas, a municipal corporation, hereinafter referred to as ("Elkins") dated September 7, 2021 referred to in the following paragraphs as the "Agreement." This Amendment adds provisions for sanitary sewer service between Fayetteville and Elkins. The Agreement is hereby modified to add the following: WHEREAS, Elkins is upgrading wastewater collection facilities, including a new wastewater lift station, forcemain and gravity sewer. Elkins flows to Fayetteville shall not exceed 660 gallons per minute until capacity upgrades are implemented at Fayetteville's downstream Lift Station 19 located at 5716 E. Norman Murphy Road. Preliminary engineering has been completed for the upgrades to Lift Station 19 (larger pumps and associated electrical and backup power), and design is underway by Fayetteville's engineering consultant. The Elkins Lift Station will be programmed so that no more than one pump will run at one time and the pump speed will be set not to exceed 660 gallons per minute until downstream capacity at Lift Station 19 is upgraded. Construction is underway at the Elkins lift station to add temporary storage, initially at 100,000 gallons, for peak wet weather flows until downstram capacity at Lift Station 19 is upgraded. The temporary storage was required and was approved by the Arkansas Department of Health to allow continued growth in Elkins until Lift Station 19 is upgraded. Terms and conditions of the Agreement not modified herein remain unchanged and in full force and effect. Contract Amendment No. 1 1 of 2 Contract for Sanitary Sewer Services Between the Cities of Elkins, AR and Fayetteville, AR IN WITNESS WHEREOF, the Mayor and City Clerk of the City of Fayetteville, Arkansas by authority of Resolution adopted by the City Council of the City of Fayetteville and the Mayor and City Clerk of the City of Elkins, Arkansas by authority of Resolution adopted by the City Council of the City of Elkins, have ereunto set their hand and caused the corporation seal to be affixed and dated this'¢iay of 0(1 ARCff . 2025. CITY OF ELKINS, ARKANSAS >---;��i`gnature Name: Troy Reed Title: Mayor Attest: eresa Graves, City Clerk Contract Amendment No. 1 CITY OF FAYETTEVILLE, ARKANSAS B: *� Y -- Signature Name: Molly Rawn Title: Ma oar Attest: Kara Paxton, City Clerk Treasurer 2 of 2 Contract for Sanitary Sewer Services Between the Cities of Elkins, AR and Fayetteville, AR