HomeMy WebLinkAbout93-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 93-25
File Number: 2025-196
STORMWATER UTILITY (PERSONNEL AND EQUIPMENT PLAN):
A RESOLUTION TO APPROVE THE ADDITION OF NINE FULL TIME EQUIVALENT POSITIONS TO
SUPPORT THE NEW STORMWATER UTILITY, TO ESTABLISH A NEW STORMWATER MANAGEMENT
ENTERPRISE FUND, TO AUTHORIZE A LOAN FROM THE GENERAL FUND TO PROVIDE TEMPORARY
FUNDING FOR THE STORMWATER UTILITY, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the City of Fayetteville has experienced issues with management of its stormwater utility system that
stem from many sources including, but not limited to, compliance with the mandated Municipal Separate Stormwater
System requirements, aging infrastructure, maintenance of system capacity, personnel to perform systematic
inspections and the lack of formal drainage systems in many older areas of the City; and
WHEREAS, the City has historically funded the stormwater program through the Sales Tax Capital Improvement
Program and the Street Fund for capital and operational/maintenance functions, respectively, and there are many needs
within the City that require funding from these sources; and
WHEREAS, in recent years, the funding for stormwater has been inadequate to comprehensively address stormwater
management within the City, and to develop a comprehensive solution, additional funding is required for personnel and
equipment, as well as multiple capital projects, many of which will require more than $1 million for each project; and
WHEREAS, on June 5, 2018, the City Council passed Resolution 131-18 that approved a consultant contract for a
feasibility study and then amended that agreement with Resolution 209-19 and again with Resolution 250-19 to provide
additional investigation and details; and
WHEREAS, the study was completed in August of 2019 and updated in 2022 with more recent program costs,
impervious area and associated fees; and
WHEREAS, on July 5, 2022, the City Council passed Resolution 157-22 that declared the intent to establish a
stormwater utility; and
WHEREAS, on December 17, 2025, City Council approved Ordinance 6825 creating the stormwater utility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of nine full time
equivalent positions to support the new stormwater utility and further approves the purchase of necessary equipment to
support the approved positions.
Page 1
Resolution: 93-25
File Number: 2025-196
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the establishment of the
"Stormwater Management Fund" to account for the collection of revenues from stormwater fees and exclusively use
those funds for managing and improving stormwater infrastructure.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor or the Mayor's
designee to loan cash from the General Fund to the Stormwater Management Fund until the revenues from stormwater
fees are available to provide necessary reimbursements.
Section 4: That the City Council of the City of Fayetteville, Arkansas further authorizes the Mayor or the Mayor's
designee to repay the cash loaned to the Stormwater Management fund as soon as possible based on the collection of
revenues from stormwater fees.
Section 5: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on April 1, 2025
Approved:
Molly Rawn, Mayor
Attest:
�Ei
FNYETfEVILL-'- C% �_
kANSP •?�
�'oNCTONJ�„
Kara Paxton, City Clerk Treasurer
Page 2
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 1, 2025
CITY COUNCIL MEMO
TO: Mayor Rawn and City Council
THRU: Chris Brown, Public Works Director
FROM: Alan Pugh, Staff Engineer
SUBJECT: STORMWATER UTILITY (PERSONNEL AND EQUIPMENT PLAN):
RECOMMENDATION:
2025-196
City staff recommends approval of a resolution creating 9 positions for the new stormwater utility and
authorizing the purchase of necessary equipment, establishing a new Stormwater Management enterprise
fund, authorizing a loan from the General Fund to provide temporary funding for the stormwater utility, and
approving a budget adjustment.
Equipment and Staffing:
Approval to create 9.00 positions outlined within the approved stormwater utility, to purchase necessary
equipment to support the approved positions and to approve a budget adjustment.
Establishing Fund:
Establishing a new enterprise fund (5450) titled "Stormwater Management" to account for the collection of
revenues from stormwater fees and exclusively use those funds for managing and improving stormwater
infrastructure.
Loan agreement:
The Mayor or Mayor's designee (Chief Financial Officer) is authorized to loan cash from the General Fund to
the Stormwater Management Fund for monthly expenditures until stormwater revenues received are sufficient
to provide necessary reimbursements.
Loan repayments from the Stormwater Management Fund to the General Fund should be made as soon as
practicable.
The total loan liability amount due to the General Fund from the Stormwater Management Fund should be
reduced to its lowest amount based on available cash by the end of each fiscal year.
BACKGROUND:
Like many cities throughout the state and nation, the City of Fayetteville experiences issues with management
of its stormwater utility system. These issues stem from many sources including, but not limited to, compliance
with the mandated Municipal Separate Stormwater System (MS4) requirements, aging infrastructure,
maintenance of system capacity, personnel to perform systematic inspections and the lack of formal drainage
systems in many older areas of the City. To address these concerns, the City has historically funded the
stormwater program through the Sales Tax Capital Improvement Program (CIP) and the Street Fund for
capital and operational/maintenance functions, respectively. However, there are many needs within the City
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
that require funding from these sources and, at least in recent years, the funding for stormwater has been
inadequate to comprehensively address stormwater management within the City. To develop a
comprehensive solution, additional funding is required for personnel and equipment as well as multiple capital
projects, many of which will require more than $1 million dollars for each project. Given the current levels, it
would take many years to address just one of those projects.
In June, 2018, the City Council recognized these needs and approved with a consultant contract for a
feasibility study (Resolution 131-18) and amended that agreement on two occasions (Resolutions 209-19 and
250-19) to provide additional investigation and details. That study was completed in August of 2019 and
updated in 2022 with more recent program costs, impervious area and associated fees. The Council also
passed a resolution of intent to establish a stormwater utility in July of 2022 (Resolution 157-22).
Ultimately, the Council unanimously approved ordinance 6825 creating the stormwater utility on December 17,
2024, allowing staff to move forward with implementation of the program.
DISCUSSION:
The approved program includes several additional staff positions and the necessary equipment to support
them. Specifically, the program will add a 5-member transportation drainage crew, a Senior Utility Billing
Coordinator, a GIS Analyst, a Staff Engineer, and a Public Works Inspector. The budget for each position is
outlined below. To assist with the implementation, the GIS Analyst and Senior Utility Billing Coordinator
positions will be filled as soon as possible after approval, while the other positions will be added later in the
year.
GIS Analyst General*
SR Utility Billing Coordinator Water/Sewer*
1.00 92,521
1.00 79,982
69,394
59,989
Crew Leader Stormwater 1.00 70,321 17,582
IStaff Engineer Stormwater 1.00 121,830 30,460
Stormwater Inspector
Stormwater 1.00 76,754 19,191
Maintenance Worker 4 Stormwater 2.00 127,780 31,950
Maintenance Worker 3 Stormwater 2.00 118,022 29,510
i *Expense will be allocated to Stormwater. 9.00 687,210 258,076
Each of these positions will play a crucial role in implementing and managing the program, as well as
completing the tasks outlined in the program. These tasks include inspecting the existing storm sewer system,
replacing failing portions of the storm sewer system, maintaining the expanding stormwater infrastructure,
aiding in the implementation of capital improvement projects, monitoring city-wide impervious areas, ensuring
accurate billing, addressing appeals filed by sewer customers, and answering general questions about the
program.
Since the work performed by these proposed positions must be related to Stormwater Management duties, the
GIS Analyst (funded by the General Fund) and the Senior Utility Billing Coordinator (funded by the
Water/Sewer Fund) will be paid from their respective sources and allocated to the Stormwater Fund as
needed. It is anticipated that in 2025, their time spent on Stormwater duties will be 100%, and the ongoing
allocation will be revised for 2026.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
To support the successful operation and maintenance of the existing and future storm sewer system and
complete the tasks set forth in the program, the purchase of the following equipment is necessary. This list,
while not exhaustive, highlights the essential equipment needed to effectively implement the proposed
program. Note that the cost of the equipment is approximate and subject to revision based on the order date
and the exact cost breakdown at that time.
I"
Equipment
Camera Van
HV Dump Truck
F550 Crew Cab
2025
Cost
398,000
250,000
100,200
T76 T4 Compact Track Loader + Attachments 99,300
E48 Excavator and Attachments 63,300
F150 Hybrid
MT100 Mini Track Loader
Tandem Axel Trailer
VAC Truck ($798,000 / On -Hold)
51,000
34,200
18,000
1,014,000
This equipment will be ordered as soon as possible to ensure it is available for use, except for the VAC truck.
Due to the significant investment required and the need to better understand its full usage, it is proposed that
this service be outsourced at an hourly rate to local vendors. The effectiveness and cost -efficiency of the VAC
truck will be evaluated at a later date, and a decision will be made whether to purchase the truck or continue
outsourcing the service.
BUDGET/STAFF IMPACT:
Although the stormwater fee, which is expected to be implemented by August 2025, will ultimately fund these
positions and equipment, some of these resources are needed sooner to facilitate the implementation process.
Additionally, certain equipment must be ordered well in advance to ensure it is ready to support the staff once
implementation begins. Therefore, the general fund will temporarily cover the costs for both the equipment and
the positions until the stormwater fee is in effect. These expenses will be reimbursed by the utility fee once it is
implemented.
ATTACHMENTS: SRF (#3) , BA (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2025-196
STORMWATER UTILITY (PERSONNEL AND EQUIPMENT PLAN):
A RESOLUTION TO APPROVE THE ADDITION OF NINE FULL TIME EQUIVALENT
POSITIONS TO SUPPORT THE NEW STORMWATER UTILITY, TO ESTABLISH A NEW
STORMWATER MANAGEMENT ENTERPRISE FUND, TO AUTHORIZE A LOAN FROM THE
GENERAL FUND TO PROVIDE TEMPORARY FUNDING FOR THE STORMWATER UTILITY,
AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the City of Fayetteville has experienced issues with management of its stormwater utility
system that stem from many sources including, but not limited to, compliance with the mandated
Municipal Separate Stormwater System requirements, aging infrastructure, maintenance of system
capacity, personnel to perform systematic inspections and the lack of formal drainage systems in many
older areas of the City; and
WHEREAS, the City has historically funded the stormwater program through the Sales Tax Capital
Improvement Program and the Street Fund for capital and operational/maintenance functions,
respectively, and there are many needs within the City that require funding from these sources; and
WHEREAS, in recent years, the funding for stormwater has been inadequate to comprehensively
address stormwater management within the City, and to develop a comprehensive solution, additional
funding is required for personnel and equipment, as well as multiple capital projects, many of which will
require more than $1 million for each project; and
WHEREAS, on June 5, 2018, the City Council passed Resolution 131-18 that approved a consultant
contract for a feasibility study and then amended that agreement with Resolution 209-19 and again with
Resolution 250-19 to provide additional investigation and details; and
WHEREAS, the study was completed in August of 2019 and updated in 2022 with more recent
program costs, impervious area and associated fees; and
WHEREAS, on July 5, 2022, the City Council passed Resolution 157-22 that declared the intent to
establish a stormwater utility; and
WHEREAS, on December 17, 2025, City Council approved Ordinance 6825 creating the stormwater
utility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Page 1
Resolution: 93-25
File Number: 2025-196
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of
nine full time equivalent positions to support the new stormwater utility and further approves the
purchase of necessary equipment to support the approved positions.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the
establishment of the "Stormwater Management Fund" to account for the collection of revenues from
stormwater fees and exclusively use those funds for managing and improving stormwater infrastructure.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor or
the Mayor's designee to loan cash from the General Fund to the Stormwater Management Fund until the
revenues from stormwater fees are available to provide necessary reimbursements.
Section 4: That the City Council of the City of Fayetteville, Arkansas further authorizes the Mayor or
the Mayor's designee to repay the cash loaned to the Stormwater Management fund as soon as possible
based on the collection of revenues from stormwater fees.
Section 5: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 2
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2025-196
Item ID
4/1/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/13/2025 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Request to create 9.00 FTE positions for the new stormwater utility and purchase necessary equipment, to
establish a new Stormwater Management enterprise fund, to authorize a loan from the General Fund to provide
temporary funding for the stormwater utility, and to approve a budget adjustment.
Budget Impact:
5450.740.xxxx-xxxx.xx
Stormwater Management
Account Number Fund
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Project Title
Total Amended Budget $ -
Expenses (Actual+Encum) $ -
r
Available Budget
Item Cost $ -
Budget Adjustment $ 1,552,000.00
Remaining Budget 1,552,01C
V20221130
Previous Ordinance or Resolution # Ord 6825
Approval Date:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
STORMWATER MANAGEMENT (740)
/Org2
2025
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request to create 9 positions for the new stormwater utility and purchase necessary equipment, to establish a new
Stormwater Management enterprise fund, to authorize a loan from the General Fund to provide temporary funding for the
stormwater utility, and to approve a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE: 4/1/2025
ITEM ID#: 2025-196
Kevin Springer
317312025 72: q0 Pln
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL 2,566,000 2,566,000 v.2025211
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5450.740.5900-4434.00 - 412,300 RE N/A
5450.740.5900-4434.01 - 161,100 RE N/A
5450.740.5900-4434.03 - 379,500 RE N/A
5450.740.5900-4434.04 - 23,100 RE N/A
5450.740.5900-4999.99 - 576,000 RE Use Fund Balance - Current
5450.740.5900-5100.00 36,999 - EX Salaries/Wages - FT, Regular
5450.740.5900-5105.00 2,295 - EX Payroll Taxes - FICA
5450.740.5900-5105.01 538 - EX Payroll Taxes - Medicare
5450.740.5900-5108.00 5,124 - EX Emp Insurance - Health
5450.740.5900-5108.01 123 - EX Emp Insurance - LTD
5450.740.5900-5108.02 4 - EX Emp Insurance -ADD
5450.740.5900-5108.03 128 - EX Emp Insurance - Life
5450.740.5900-5109.06 4,440 - EX Pension - Retirement Savings
5450.740.5900-5120.00 69,394 41002 5450.1701 EX Personnel Other - Contra
5450.740.5900-5120.00 59,989 41002 5450.7101 EX Personnel Other - Contra
5450.740.5900-5200.00 800 - EX Supplies - Office/Printing
5450.740.5900-5209.00 12,904 - EX Software
5450.740.5900-5210.00 30,572 - EX Minor Equipment
5450.740.5900-5302.00 350 - EX Uniforms/Personal - Equipment
loft
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project Sub.Detl AT
Account Name
5450.740.5900-5304.00
4,000 -
EX
Travel & Training
5450.740.5900-5309.02
6,336 -
EX
Lease - Software
5450.740.5900-5310.01
300 -
EX
Utilities - Telephone
5450.740.5930-5100.00
55,028 -
EX
Salaries/Wages - FT, Regular
5450.740.5930-5105.00
3,414 -
EX
Payroll Taxes - FICA
5450.740.5930-5105.01
799 -
EX
Payroll Taxes - Medicare
5450.740.5930-5108.00
12,810 -
EX
Emp Insurance - Health
5450.740.5930-5108.01
184 -
EX
Emp Insurance - LTD
5450.740.5930-5108.02
10 -
EX
Emp Insurance - ADD
5450.740.5930-5108.03
191 -
EX
Emp Insurance - Life
5450.740.5930-5109.06
6,606 -
EX
Pension - Retirement Savings
5450.740.5930-5210.00
500 -
EX
Minor Equipment
5450.740.5930-5302.00
5,500 -
EX
Uniforms/Personal - Equipment
5450.740.5930-5310.01
300 -
EX
Utilities - Telephone
5450.740.5930-5331.00
32,000 -
EX
Motorpool Charges - Maintenance
5450.740.5930-5331.01
159,000 -
EX
Motorpool Charges - Replacement
5450.740.5930-5331.02
24,200 -
EX
Motorpool Charges - Shop Overhead
5450.740.5930-5331.03
3,162 -
EX
Motorpool Charges - Shop OH Insurance
5450.740.5900-7602.70
1,014,000 -
59700 5450 EX
Transfers To Funds - Shop
9700.770.1920-6602.44
-
1,014,000 97000
5450.7400
RE
Transfer from Fund - Stormwater
9700.770.1920-5802.00
1,014,000
- 97000
5450.7400
EX
Vehicles & Equipment - base
1010.170.1720-5100.00
51,278
- 41002
5450.1701
EX
Salaries/Wages - FT, Regular
1010.170.1720-5105.00
3,180
- 41002
5450.1701
EX
Payroll Taxes - FICA
1010.170.1720-5105.01
744
- 41002
5450.1701
EX
Payroll Taxes - Medicare
1010.170.1720-5108.00
7,686
- 41002
5450.1701
EX
Emp Insurance - Health
1010.170.1720-5108.01
170
- 41002
5450.1701
EX
Emp Insurance - LTD
1010.170.1720-5108.02 5 - 41002 5450.1701 EX Emp Insurance -ADD
1010.170.1720-5108.03 177 - 41002 5450.1701 EX Emp Insurance - Life
1010.170.1720-5109.06 6,154 - 41002 5450.1701 EX Pension - Retirement Savings
1010.170.1720-5120.00 (69,394) - 41002 5450.1701 EX Personnel Other - Contra
5400.710.1810-5100.00 43,462 - 41002 5450.7101 EX Salaries/Wages - FT, Regular
5400.710.1810-5105.00 2,695 - 41002 5450.7101 EX Payroll Taxes - FICA
5400.710.1810-5105.01 631 - 41002 5450.7101 EX Payroll Taxes - Medicare
5400.710.1810-5108.00 7,686 - 41002 5450.7101 EX Emp Insurance - Health
5400.710.1810-5108.01 144 - 41002 5450.7101 EX Emp Insurance - LTD
5400.710.1810-5108.02 5 - 41002 5450.7101 EX Emp Insurance -ADD
5400.710.1810-5108.03 150 - 41002 5450.7101 EX Emp Insurance - Life
5400.710.1810-5109.06 5,216 - 41002 5450.7101 EX Pension - Retirement Savings
5400.710.1810-5120.00 (59,989) - 41002 5450.7101 EX Personnel Other - Contra
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