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HomeMy WebLinkAbout2025-01-23 - Minutes -IV IM Fayetteville Meeting Minutes BOARD OF COMMISSIONERS Housing Authority MONTHLY SESSION —JANUARY 23, 2025, 5:00 PM Call to Order The Fayetteville Housing Authority Board of Commissioners Monthly Session was called to order on Thursday, January 23, 2025 at 5 pm via Zoom. Roll Call Present: Commissioners Humphrey, Wood, Moore, and Cole; Executive Director Tapley, members of FHA staff & the public Consent Agenda Commissioner Cole motioned to approve the December 18, 2024 meeting minutes. Seconded by Commissioner Wood, and passed unanimously. Commissioner Cole motioned to approve the January 8, 2025 meeting minutes. Seconded by Commissioner Wood, and passed unanimously. Reports A. Staff Reports i. Executive Director Tapley is waiting for the final HUD response to the latest compliance response. She is reviewing the contract for the forensic audit, which will be starting next week. ii. The office is working on creating more efficient processes for both the Voucher and Public Housing programs and will be working with the Harrison Housing Authority team to create best practices. iii. Executive Director Tapley has been working with HUD in regard to FHA properties based on their current physical state. HUD requested to attend an in -person board meeting next month and she is working on finalizing that. There was discussion regarding setting up the February regular session for in -person. iv. She reviewed the status of all properties and programs, noting that the bedbug remediation has completed, and 0 units had bedbugs after inspection. She noted that there was a publication that stated Hillcrest did not have heat at Christmas time, but there was heat with some units not at full capacity. Old Business A. Reminder: FHA Board Procurement Training. Executive Director Tapley presented several options for the required training for the Commissioners. VI VII Fayetteville Meeting Minutes BOARD OF COMMISSIONERS Housing Authority MONTHLY SESSION —JANUARY 23, 2025, 5:00 PM New Business A. Resolution 1339: Meeting schedule. The proposed schedule follows the 2n1/41h Thursdays as before, with November & December regular sessions moving up one week for the holidays. Executive Director Tapley proposed eliminating agenda sessions going forward. Commissioner Cole wanted to confirm that it wasn't a city requirement to have agenda sessions. Commissioner Moore asked about having documents a week before the meeting for review. The resolution has been tabled for the next meeting. B. Resolution 1340: Chair & Vice Chair selection. L Commissioner Cole nominated Moore for the Chair position, seconded by Commissioner Humphrey. Commissioner Moore accepted but opened discussion regarding email communications. Executive Director Tapley clarified that Board business could not be conducted via email but discussions and questions could. Commissioner Moore requested having board -specific emails. The motion passed unanimously. ii. Commissioner Moore nominated Cole to continue her position as Vice Chair, seconded by Commissioner Wood. The motion passed unanimously. iii. There was discussion regarding authorization for check signing and potentially having 2 commissioners as authorized signers. C. Resolution 1341: Property & Liability Insurance contract — Executive Director Tapley reviewed the insurance contract. Commissioner Cole motioned to pass the resolution as presented, seconded by Commissioner Wood. The motion passed unanimously. D. Resolution 1344: Authorizing Commissioner Moore to sign on behalf of all FHA bank accounts. Commissioner Cole motioned to approve the resolution, seconded by Commissioner Woods. The motion passed unanimously. There was further discussion about Commissioner Humphrey's status as temporary signer and the upcoming resolution to amend policy to include a secondary check signer. Adjournment: The meeting was adjourned at 5:50 pm.