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HomeMy WebLinkAbout78-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 78-25 File Number: 2025-297 HAWKINS-WEIR ENGINEERS, INC. (AMENDMENT NO. 2): A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $65,900.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH THE FAYETTEVILLE RECYCLING AND TRASH COLLECTIONS DIVISION WHEREAS, on November 16, 2021, the City Council passed Resolution 282-21 approving a professional engineering services agreement with Hawkins -Weir Engineers, Inc. for design and bidding services for Recycling and Trash Facility improvements; and WHEREAS, on October 4, 2022, the City Council passed Resolution 220-22 approving Amendment No. 1 to the professional engineering services contract with Hawkins -Weir Engineers, Inc. for construction management services for the transfer station floor slab demolition, removal and replacement; and WHEREAS, the design, bidding and construction management for the first phase of Recycling & Trash Facility improvements to the transfer station floor have been completed; and WHEREAS, Amendment No. 2 will replace the existing transfer station side walls with new 'h" steel walls and rear chute with '/4" steel, added support beams, concrete armoring, new access ladder, electrical relocation and pit approach concrete replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 2 to the engineering services contract with Hawkins -Weir Engineers, Inc. in an amount not to exceed $65,900.00 for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division. Page 1 Resolution: 78-25 File Number: 2025-297 PASSED and APPROVED on March 18, 2025 Approved: Attest: ................. .„ _ti�`�G\TYOT SG9_ -�FAYETTEVILLE n ��yiNGiON���oA�` Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer Page 2 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 18, 2025 CITY COUNCIL MEMO TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Peter Nierengarten, Environmental Director SUBJECT: HAWKINS-WEIR ENGINEERS, INC. (AMENDMENT NO. 2): RECOMMENDATION: 2025-297 Approval of contract amendment #2 in the amount of $65,900 with Hawkins -Weir Engineers Inc. for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division — solid waste transfer station metal push wall replacement project BACKGROUND: The City of Fayetteville operates a solid waste transfer station and recycling processing facility located at 1560 S. Happy Hollow Rd. The facilities are used to receive and process solid waste and recyclables that are collected from residents and businesses in Fayetteville. Solid Waste is deposited from residential, commercial and roll -off trucks to the transfer station floor where it is pushed and packed into open top transport trucks for hauling to the WM Landfill in Tontitown, AR. Normal wear and tear on the RTC facilities over the past several years has necessitated several improvements. In November 2021, the City Council approved a contract with Hawkins -Weir Engineers Inc. for design and bidding services for Recycling & Trash Facility Improvements. DISCUSSION: Hawkins -Weir has completed the design, bidding and construction management for the first phase of Recycling & Trash Facility improvements to the transfer station floor. This contract amendment is for additional design and construction management services associated with the transfer station metal push wall replacement project. The current transfer station metal push walls are deteriorated due to daily wear and tear over the past 30 years and are in need of replacement. Improvements will replace the existing transfer station side walls with new steel walls and rear chute with 1/4" steel. Additional work includes added support beams, concrete armoring, new access ladder, electrical relocation and pit approach concrete replacement. BUDGET/STAFF IMPACT: Under Amendment No. 2, the maximum not -to -exceed amount authorized for these services is $65,900. Funding for this work will come from the Recycling and Trash Collections Capital Improvement Fund. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF (#3) , Amendment No. 2 (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-297 HAWKINS-WEIR ENGINEERS, INC. (AMENDMENT NO. 2): A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES CONTRACT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $65,900.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH THE FAYETTEVILLE RECYCLING AND TRASH COLLECTIONS DIVISION WHEREAS, on November 16, 2021, the City Council passed Resolution 282-21 approving a professional engineering services agreement with Hawkins -Weir Engineers, Inc. for design and bidding services for Recycling and Trash Facility improvements; and WHEREAS, on October 4, 2022, the City Council passed Resolution 220-22 approving Amendment No. 1 to the professional engineering services contract with Hawkins -Weir Engineers, Inc. for construction management services for the transfer station floor slab demolition, removal and replacement; and WHEREAS, the design, bidding and construction management for the first phase of Recycling & Trash Facility improvements to the transfer station floor have been completed; and WHEREAS, Amendment No. 2 will replace the existing transfer station side walls with new 1/2" steel walls and rear chute with 1/4" steel, added support beams, concrete armoring, new access ladder, electrical relocation and pit approach concrete replacement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment No. 2 to the engineering services contract with Hawkins -Weir Engineers, Inc. in an amount not to exceed $65,900.00 for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division. Page 1 Peter Nierengarten Submitted By City of Fayetteville Staff Review Form 2025-297 Item ID 3/18/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/25/2025 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: Approval of contract amendment #2 in the amount of $65,900 with Hawkins -Weir Engineers Inc. for additional design and construction services associated with the Fayetteville Recycling and Trash Collections Division — solid waste transfer station metal push wall replacement project 5500.750.5080-5816.00 Account Number 18016.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Improvements Solid Waste Fund RTC Master Plan Expansion Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget $ 665,683.00 $ 665,683.00 $ 65, 900.00 599,783.00 V20221130 Purchase Order Number: Previous Ordinance or Resolution # 282-21; 220-22 Change Order Number: Original Contract Number: Comments: Approval Date: AMENDMENT NO.2 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS FRO �7 HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Fayetteville Transfer Station Improvements (HW Project No. 2021061), dated November 16, 2021, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 2. SECTION 1— SCOPE OF SERVICES 1.1 Amendment No. 2 is for additional design services associated with the Fayetteville Transfer Station Improvements — Metal Push Wall Replacement project (Task E) and construction management services (Task F) for the Fayetteville Transfer Station Improvements — Metal Push Wall Replacement associated with Owner's Project No. 24-47). Tasks E and F services are detailed in the Engineer's attached Scope of Services dated January 27, 2025. SECTION 2 — TIME OF SERVICE 2.1 The scope of services as defined above is based on addressing Task E prior to the receipt of bids on the Owner's project 24-47 in early 2025 and then completing the Task F services within a 60-calendar day construction Contract Time in 2025 for the Owner's Project No. 24-47. Engineer will proceed with providing the services set forth herein immediately upon execution of this Authorization by all parties. Amendment No. 2 Pagel of 2 SECTION 3 — COMPENSATION 3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Six . -Five Thousand Nine Hundred and 00/100 Dollars ($65,900.00) without written approval of Owner. These additional services adjust the Agreement's not to exceed fee to $241,060.00 and increase the not to exceed reimbursable expenses to $54,080.00. Attachments: Scope of Services dated January 27, 2025 Fee Proposal Summary dated January 27, 2025 2025 Standard Hourly Billing Rate Structure AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS By: Honorable Molly Rawn, Mayor Date: 03/18/2025 ACCEPTED BY: HAWKINS-WEIR ENGINEERS, INC. By: � Ub U C Brett D. Peters, P.E. President and CEO Date: a I29 / 2025 Amendment No. 2 Page 2 of 2 Appendix A '•� Scope of Services — Amendment No. 2 Fayetteville Transfer Station Improvements CityHN of Fayetteville, Arkansas CITY OF Y FAYETTEVILLE HW Project No. 2021061 ARKANSAS January 27, 2025 Hawkins -Weir Engineers, Inc. (HW) proposes to provide the following engineering design services for the Fayetteville Transfer Station Improvements project: E. Additional Design Services — Metal Push Wall Replacement 1. Waste Transfer Pit Driveway Replacement 2. Emergency Dewatering Pump Force Main 3. Waste Transfer Pit Pump electrical Improvements 4. Waste Transfer Pit Pumping Improvements 5. Development of Deductive Alternatives and Re -Bidding Services F. Construction Management — Metal Push Wall Replacement 1. Conduct a Pre -Construction Conference with the Owner and Contractor a. Prepare Meeting Summary 2. Provide periodic observation during construction 3. Prepare, review , and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 4. Review the Contractor's constructed quantities and prepare monthly pay requests for the Owner's approval 5. Conduct a final inspection with the Contractor and Owner, and prepare a punch list of deficient construction items for the Contract to address 6. Prepare record drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's archives 2021061\Appendix A Scope of Services — Amendment No. 2 012725.docx Page 1 of 1 HN E. Additional Design Services - Metal Push Wall Replacement(') Task 1. Waste Transfer Pit Driveway Replacement 2. Emergency Dewatering Pump Force Main 3. Waste Transfer Pit Pump Electrical Improvements 4. Waste Transfer Pit Pumping Improvements 5. Development of Deductive Alternatives and Re-Biddinq Services Appendix B Amendment No. 2 Fee Proposal Summary Fayetteville Transfer Station Improvements City of Fayetteville, Arkansas January 27, 2025 TOTAL HOURS = SUBTOTAL COST = (1) Approximately $18,500 was previously paid under the NTE fee amount on Task E as part of the original Agreement and Amendment No. 1 F. Construction Management - Metal Push Wall Replacement Task 1. Conduct a Pre -Construction Conference with the Owner and Contractor a. Prepare Meeting Summary 2. Provide periodic observation during construction 3. Prepare, review, and coordinate the dissemination of construction documentation including material submittals, testing results, field orders, and change orders as directed by the Owner 4. Review the Contractor's constructed quantities and prepare monthly pay requests for the Owner's approval 5. Conduct a final inspection with the Contractor and Owner, and prepare a punch list of deficient construction items for the Contractor to address 6. Prepare record drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's archives TOTAL HOURS = SUBTOTAL COST = (2) Based on a 60-calendar day Contract Time. Periodic construction observation is based on 4-hours per day (Monday through Friday) during the construction of the Metal Push Walls G. Reimbursable Expenses I� CITY OF FAYETTEVILLE ARKANSAS Favetteville Transfer Station Imnrovements Engr VII Engr VI Engr IV Inspector II GPS Survey Survey Tech CAD III BIM II Doc Proc Total Hours 4 4 4 4 8 4 28 4 8 4 16 4 4 4 4 16 4 4 4 4 16 8 8 6 8 30 20 16 8 0 4 4 30 0 24 106 $u Favetteville Transfer Station Improvements $41,400 Favetteville Transfer Station Improvements Item Description Total 1. Reproduction & Printing Plans and Specifications IGTS, $1,000 2. Welding Inspection Services Inc. $6,000 Total Estimated Reimbursable Expenses = $7,000 ENGINEERING SERVICES SUMMARY Favetteville Transfer Station Improvements E. Additional Desing Services - Metal Push Wall Replacement $17,500 F. Construction Management - Metal Push Wall Replacement $41,400 G. Reimbursable Expenses $7,000 Total Engineering Fee - Not to Exceed = $65,900 2021061\Appendix B Scope of Services and Fee Proposal Summary Amendment No. 2 012725.xlsx Appendix C Hawkins -Weir Engineers, Inc. Hourly Rate Schedule: 2025 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist 1 $110 Designer II $135 Designer 1 $100 Civil Eng Assistant 11 $90 Civil Eng. Assistant 1 $80 CAD/BIM Modeler 11 $135 CAD/BIM Modeler 1 $100 CAD/GIS Technician 111 $120 CAD/GIS Technician 11 $95 CAD/GIS Technician 1 $75 Construction Manager 11 $140 Construction Manager 1 $125 Construction Observer IV $135 Construction Observer 111 $115 Construction Observer 11 $95 Construction Observer 1 $85 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement.