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Home My WebLink About2025-03-04 - Agendas - ArchiveCouncil Member Robert B. Stafford Ward 1 Position 1 Council Member Dr. D'Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting March 4, 2025 Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Min. Monique Jones Ward 4 Position 2 A meeting of the Fayetteville City Council was held on March 4, 2025 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Rawn Called the Meeting to Order. Roll Call. Pledge of Allegiance. Mayor's Announcements, Proclamations and Recognitions. City Council Meeting Presentations, Reports and Discussion Items 1. Monthly Financial Report - Chief Financial Officer 2. Proposed Agenda Additions A. Consent 1. Approval of the February 18, 2025 City Council Meeting Minutes APPROVED 2. Mike Parker (Cost Share Agreement): A Resolution to approve a Cost Share Agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along North Vandeventer Avenue. (2024-1096) PASSED AND SHALL BE RECORDED AS RESOLUTION 64-25. 3. Brothers Construction, Inc. (Change Order No. 1): A Resolution to approve Change Order No. 1 to the contract with Brothers Construction INC. in an amount not to exceed 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov $2,271,273.00 for the I-49/MLK utility relocations, and to approve a budget adjustment. (2025-229) PASSED AND SHALL BE RECORDED AS RESOLUTION 65-25. 4. Northwest Arkansas WinWater, Co. (Purchase Agreement): A Resolution to award Bid #25-22 and authorize the purchase of various large diameter water valves and appurtenances from Northwest Arkansas WinWater Co. in the amount of $367,098.08 plus any applicable taxes and freight charges for the I-49/MLK utility relocations project (2025-230) PASSED AND SHALL BE RECORDED AS RESOLUTION 66-25. 5. Ja Riggs, Co. (Purchase Agreement): A Resolution to approve the purchase of an excavator from Ja Riggs Co in the amount of $292,435.76, pursuant to a Sourcewell Cooperative purchasing contract, and to approve a budget adjustment (2025-198) PASSED AND SHALL BE RECORDED AS RESOLUTION 67-25. 6. Randall Ford, INC. (Purchase Agreement): A Resolution to approve the purchase of a Ford F150 EV and Level 2 Ford Charger from Randall Ford INC in the amount of $51,957.00, plus any applicable taxes, surcharges, and delivery fees, pursuant to Ordinance 6491, and to approve a budget adjustment. (2025-200) PASSED AND SHALL BE RECORDED AS RESOLUTION 68-25. 7. Acme Trenchless, INC. (Purchase Agreement): A Resolution to waive competitive bidding and approve the purchase of one excavator attachment with accessories from Acme Trenchless INC. In the amount of $56,087.74 plus any additional freight charges and delivery fees. (2024-1065) PASSED AND SHALL BE RECORDED AS RESOLUTION 69-25. 8. Siddons-Martin Emergency Group, LLC. (Purchase Agreement): A Resolution to approve the purchase of a brush truck from Siddons-Martin Emergency Group, LLC in the amount of $326,425.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to an HGAC Cooperative purchasing contract, and to approve a budget adjustment. (2025-199) PASSED AND SHALL BE RECORDED AS RESOLUTION 70-25. 9. Hazmat Services Revenue (Budget Adjustment): A Resolution to approve a budget adjustment in the amount of $14,634.00 recognizing hazmat services revenue received 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov from Washington County and increasing the related expense budget (2025-180) PASSED AND SHALL BE RECORDED AS RESOLUTION 71-25. 10. FY2025 per Capita Jail Fee Agreement (Resolution): A Resolution to approve the per capita jail fee agreement with Washington County for jail services in 2025 in the amount of $76,421.40 (2025-184) PASSED AND SHALL BE RECORDEED AS RESOLUTION 72-25. B. Unfinished business 1. Repeal Ordinance 6800 (Ordinance): An Ordinance to repeal Ordinance 6800 as amended. At the February 4, 2025 City Council Meeting this Ordinance was left on the First Reading. At the February 18, 2025 City Council Meeting this Ordinance was left on the Second Reading. (2025-136) PASSED AND SHALL BE RECORDED AS ORDINANCE 6847. 2. Appeal: PZD-2024-0005: (N. Rupple Rd. & W. Salem RD./Foxtail Meadows, 205): An Ordinance to approve a Residential Planned Zoning District entitled PZD-2024-005 for approximately 44.0 acres located on North Rupple Road and West Salem Road in Ward 4.At the February 18, 2025 City Council Meeting this Ordinance was left on the First Reading. (2025-152) PASSED AND SHALL BE RECORDED AS ORDINANCE 6848. C. New business 1. 2025 Fire/Police Pay and Benefits Study (Step -Pay Plan Approval): A Resolution to approve the 2025 Fire and Police Pay and Benefits Study prepared by JER HR group, and to approve the 2025 Fire and Police Step Pay Plans. (2025-201) PASSED AND SHALL BE RECORDED AS RESOLUTION 73-25. 2. 2025 Employee Compensation Adjustment (Budget Adjustment): A Resolution to approve a budget adjustment in the amount of $2,409,500.00 to facilitate the city-wide 2025 employee compensation adjustment (2025-203) PASSED AND SHALL BE RECORDED AS RESOLUTION 74-25. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 3. 1780 North Fox Hunter Road (Sewer Service Extension): A Resolution to approve an extension of the city's sewerage system beyond the city limits to property located at 1780 North Fox Hunter Road (2025-204) PASSED AND SHALL BE RECORDED AS RESOLUTION 75-25. 4. Ordinance §114.02 - Farmer's Market (Amendment): An Ordinance to amend § 114.02 Farmer's Market to enact a new (K) services that would be of benefit as a complement for the Farmer's Market and (L) personal care products (2025- 154) PASSED AND SHALL BE RECORDED AS ORDINANCE 6849. 5. Truth in Leasing (Ordinance): An Ordinance to enact § 120.03 Truth in Leasing; disclosure of rental fees and costs for leased residential properties in the City of Fayetteville. (2025-231) AT THE MARCH 4, 2025 CITY COUNCIL MEETING THIS ITEM WAS LEFT ON THE FIRST READING. D. City Council Tour 1. Tour date: February 28th, 2025 Time: 3:30 pm Address: 3395 N . Rupple Rd. Parking: Along the driveway of 3395 N. Rupple Rd. Request: Planned Zoning District that encompasses approximately 40 acres. E. Announcements F. Adjournment: 9:19 PM 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting: March 4, 2025 Adjourn: Res: 64-25 IC( 7 �� Ord: 6847 Subject: ROLL CALL City Council Members: Present Absent Min. Jones (W4P2) Mr. Stafford (W1P1) Dr. Jones (W1P2) Ms. Moore (W2P1) Mr. Wiederkehr / (W2P2) Mr. Berna (W3P1) Ms. Bunch (W3P2) Ms. Turk (W4P1) Mayor Rawn City Council Meeting: March 4, 2025 Resolutions: (bq -oez5) — N 9-s) Subject: CONSENT A.1-A.10 ❑ Amend ❑ Table to the ❑ Suspend Rules Approve ❑Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st ❑ 2nd (W1P1) ✓ Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore ❑ 1st ❑ 2nd (W2P1) Mr. Wiederkehr El 1st ❑ 2nd / (W2P2) ✓/ Mr. Berna gi st ❑ 2nd / (W3P1) Ms. Bunch ❑ 1st 2nd (W3P2) Ms. Turk ❑ 1st 2nd ❑ (W4P1) Mayor Rawn Vote Tally: —� Motion Result: Passed ❑ Tabled ❑ Failed A. 1: A. 2: b-l- A. 3: ^�� :� A. 4: �� A. 5:.12-a5 A. 6: hl3 -a� A. 7: 6q� A. 8: A. 9: '7l - a'5 A. 10: '� 9 a-r2 City Council Meeting: March 4, 2025 Ordinance: Subject: REPEAL ORDINANCE 6800 (ORDINANCE) B. 1 (2025-136) ❑ Amend able to the: ❑ Suspend Rules ❑ Approve ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) � �. Stafford El 1st El 2nd 1P1 A Dr. Jones ❑ 1st ❑ 2nd Y ' (W1P2) Ms. Moore 1st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. Berna ❑ 1st ❑ 2nd (W3P1) Ms. Bunch ❑ 1st ❑ 2nd (W3P2) Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn Vote Tally: Motion Result: ❑ Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: 16�ti Subject: REPEAL ORDINANCE 6800 (ORDINANCE) B. 1 (2025-136) ❑ Amend ❑ Table to the: ❑ Suspend Rules WApprove ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st ❑ 2nd (W1P1) Dr. Jones (W02) ❑ 1st ❑ 2nd / Ms. Moore ❑ 1st ❑ 2nd / (W2P1) ✓ Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) f % Mr. Berna ❑ 1st ❑ 2nd (WH1) J / Ms. Bunch ❑ 1st ❑ 2nd (W3P2) V Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn -- Vote Tally: — I Motion Result: Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: Subject: APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205) B. 2 (2025-152) ❑ Amend ❑Table to the: tiuspend Rules ❑Approve ❑Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st ❑ 2nd (W1P1) Dr. Jones ❑ 1st ❑ 2nd (W1P2) / Ms. Moore ❑ 1st 2(2nd (W2P1) v Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. na XI st ❑ 2nd (W3P1) 1) _ Ms. Bunch ❑ 1st ❑ 2nd (W3P2) Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn Vote Tally: — l Motion Result: N--Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: o �_l Cod Subject: APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205) B. 2 (2025-152) ❑ Amend ❑ Table to the: ❑ Suspend Rules )K"gpprove ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st ❑ 2nd (W1P1) % Dr. Jones ❑ 1st ❑ 2nd (W1P2) V Ms. Moore ❑ 1st ❑ 2nd (W2P1) ✓ Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. Berna ❑ 2nd 1st ❑ (W3P1) Ms. Bunch ❑ 1st ❑ 2nd (W3P2) Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn j Vote Tally: l Motion Result: 'assed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Resolution: 7 -5 - a 5 Subject: 2025 FIRE/POLICE PAY AND BENEFITS STUDY (STEP -PAY PLAN APPROVAL) C. 1 (2025-201) ❑ Amend ❑ Table to the: ❑ Suspend Rules Approve ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford 1st El 1st / (W1P1) J Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore ❑ 1st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. Berna 1st ❑ 2nd (W3P1) Ms. Bunch ❑ 1st ❑ 2nd / (W3P2) Ms. Turk ❑ 1st ❑ 2nd / (W4P1) Mayor Rawn Vote Tally: 6 ^ O Motion Result: Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Resolution: l q — Subject: 2025 EMPLOYEE COMPENSATION ADJUSTMENT (BUDGET ADJUSTMENT) C. 2 (2025-203) ❑ Amend ❑ Table to the: ❑ Suspend Rules x"'.1pprove ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford 1st El 1st (W1P1) Dr. Jones ❑ 1st ❑ 2nd (W1P2) VVV Ms. Moore ❑ 1st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st 2nd ❑ (W2P2) Berna �j st ❑ 2nd / (W3P1) (W Ms. Bunch ❑ 1st ❑ 2nd (W3P2) Ms. Turk ❑ 1st ❑ 2nd / / (W4P1) vvv/ Mayor Rawn Vote Tally: —U Motion Result: Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Resolution: �12 7'� — a Subject: 1780 NORTH FOX HUNTER ROAD (SEWER SERVICE EXTENSION) C. 3 (2025-204) ❑ Amend ❑ Table to the: ❑ Suspend Rules �Pprove ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) 1 Mr. Stafford 1st ❑ ❑ 2nd / (W1P1) Dr. Jones ❑ 1st ❑ 2nd (W1P2) J Ms. Moore El 1st 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) ✓ Mr. Berna Kist ❑ 2nd f (W3P1) Ms. Bunch ❑ 1st ❑ 2nd f (W3P2) Ms. Turk ❑ 1st ❑ 2nd (W4P1) +✓ — Mayor Rawn Vote Tally: s� Motion Result: 1'asscd ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: Subject: ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT) C. 4 (2025-154) Couspend Rules ❑ Amend ❑ Table to the: & Go to 3rd Read ❑ Approve ❑ Other Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st 2nd (W1P1) vv Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore st ❑ 2nd ✓ (W2P1)I Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) ✓ Mr. Berna ❑ 1st ❑ 2nd (W3P1) Ms. Bunch ❑ 1st ❑ 2nd / (W3P2) V Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn Vote Tally: =6 °- Motion Result: X/'assed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: lC( Subject: ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT) C. 4 (2025-154) ❑ Amend ❑ Table to the: ❑ Suspend Rules Approve ❑Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 1st ❑ 2nd (W1P1) Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore ❑ 1st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. Berna ❑ 1st ❑ 2nd (W3P1) Ms. Bunch ❑ 1st ❑ 2nd (W3P2) v Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn Vote Tally: -- Motion Result: � Passcd ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: Subject: TRUTH IN LEASING (ORDINANCE) C. 5 (2025-231) Amend ❑ Table to the: ❑ Suspend Rules ❑ Approve ❑ Other & Go to 3rd Read �rJ 0" aztev�� Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd / (W4P2) V Mr. Stafford ❑ 1st ❑ 2nd / (W1P1) J Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore I st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd ✓ (W2P2) Mr. Berna ❑ 1st ❑ 2nd / (W3P1) V Ms. Bunch ❑ 1st ❑ 2nd J (W3P2) Ms. Turk El 1st 2nd (W4P1) Mayor Rawn Vote Tally: C V Motion Result: �?/Passed ❑ Tabled ❑ Failed City Council Meeting: March 4, 2025 Ordinance: r V , Subject: TRUTH IN LEASING (ORDINANCE) C. 5 (2025-231) ❑ Amend ❑ Table to the: ❑ Suspend Rules ❑ Approve ❑ Other & Go to 3rd Read Motion To: Roll Call Vote: Motion By: Yes No Abstain Absent Min. Jones ❑ 1st ❑ 2nd (W4P2) Mr. Stafford ❑ 2nd 1st ❑ (W1P1) Dr. Jones ❑ 1st ❑ 2nd (W1P2) Ms. Moore ❑ 1st ❑ 2nd (W2P1) Mr. Wiederkehr ❑ 1st ❑ 2nd (W2P2) Mr. Berna ❑ 1st 2nd ❑ (W3P1) Ms. Bunch ❑ 1st ❑ 2nd (W3P2) Ms. Turk ❑ 1st ❑ 2nd (W4P1) Mayor Rawn Vote Tally: Motion Result: ❑ Passed ❑ Tabled ❑ Failed City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, February 25, 2025 4:30 PM City Hall Room 219 Citv Council Members Council Member Robert B. Stafford Ward 1 Council Member Dr. D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Min. Monique Jones Ward 4 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Tentative Agenda February 25, 2025 MEETING INFORMATION: WEBINAR ID: 882 1191 1241 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/ REGISTERIWN 14KY3HMJSNSDXEL ZQ3QYQ AGE NDAITEMCOMM ENT(a-)-FAYETTEVILLE-AR.GOV 7�J ALL TO ORDER IP'LEDGE OLL CALL OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS I1. ITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER . CONSENT A.1. APPROVAL OF THE FEBRUARY 18, 2025 CITY COUNCIL MEETING MINUTES A.2. MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE (2024-1096) /A.3. BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE 1-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT (2025-229) fA.4. NORTHWEST ARKANSAS WINWATER, CO. (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE 1-49/MLK UTILITY RELOCATIONS PROJECT (2025-230) City of Fayetteville, Arkansas page 2 CitN Council Nlectin-, Tentative A,-mi(h February 25, 2025 A.S. JA RIGGS, CO. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-198) A.6. RANDALL FORD, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT (2025-200) A.7. ACME TRENCHLESS, INC. (PURCHASE AGREEMENT): A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHLESS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES (2024-1065) A.B. SIDDONS-MARTIN EMERGENCY GROUP, LLC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-199) A.9. HAZMAT SERVICES REVENUE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET (2025-180) /A.10. FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION): A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 (2025-184) IB UNFINISHED BUSINESS .1. REPEAL ORDINANCE 6800 (ORDINANCE): AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED (2025-136) City of Fayetteville, Arkansas page 3 City Council Meeting Tentative Agenda February 25, 2025 AT THE FEBRUARY 4, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE SECOND READING ,, B.2. APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE ROAD AND WEST SALEM ROAD IN WARD 4 (2025-152) AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING . NEW BUSINESS �c_ .1. 2025 FIRE/POLICE PAY AND BENEFITS STUDY (STEP -PAY PLAN APPROVAL): A RESOLUTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PREPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS (2025-201) AC.2. 2025 EMPLOYEE COMPENSATION ADJUSTMENT (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500.00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT (2025-203) C.3. 1780 NORTH FOX HUNTER ROAD (SEWER SERVICE EXTENSION): A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD (2025-204) �C-4. ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT): AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS (2025- 154) /C.5. TRUTH IN LEASING (ORDINANCE): AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF City of Fayetteville, Arkansas page 4 City Council Meeting Tentative Agenda February 25, 2025 RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE (2025-231) ,/PROPOSED AGENDA ADDITIONS , /VO A/F. D. CITY COUNCIL AGENDA SESSION PRESENTATIONS D.1. SALES TAX REPORT - CHIEF FINANCIAL OFFICER ENERGY REPORT - ENVIRONMENTAL DIRECTOR ✓ E. CITY COUNCIL TOUR'b, a (9-09,)b' Obdl) /F. ANNOUNCEMENTS /G.ADJOURNMENT City of Fayetteville, Arkansas page 5 To,c �,chaqj-u.leej- /I -r -Pe,),e�foeri+ 02/19/2025 Agenda Setting Meeting Notes - Tentative Agenda City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, February 25, 2025 4:30 PM City Hall Room 219 City Council Members Council Member Robert B. Stafford Ward 1 Council Member Dr. D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Min. Monique Jones Ward 4 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Tentative Agenda February 25, 2025 MEETING INFORMATION: 1. WEBINAR ID: 882 1191 1241 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/ REGISTER/WN 14KY3HMJSNSDXEL ZQ3QYQ AGENDAITEMCOMMENT(a)-FAYETTEVILLE-AR.GOV CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS V CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS 1. MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER V A. CONSENT A.1. APPROVAL OF THE FEBRUARY 18, 2025 CITY COUNCIL MEETING MINUTES \. A.2. MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE (2024-1096) A.3. BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE 1-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT (2025-229) VA.4. NORTHWEST ARKANSAS WINWATER, CO. (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE 1-49/MLK UTILITY RELOCATIONS PROJECT (2025-230) City of Fayetteville, Arkansas page 2 City Council Meeting Tentative Agenda February 25, 2025 A.S. JA RIGGS, CO. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-198) A.6. RANDALL FORD, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT (2025-200) A.7. ACME TRENCHLESS, INC. (PURCHASE AGREEMENT): A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHLESS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES (2024-1065) A.B. SIDDONS-MARTIN EMERGENCY GROUP, LLC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-199) A.9. HAZMAT SERVICES REVENUE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET (2025-180) A.10. FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION): A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 (2025-184) B. UNFINISHED BUSINESS B.1. REPEAL ORDINANCE 6800 (ORDINANCE): AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED (2025-136) City of Fayetteville, Arkansas page 3 City Council Meeting Tentative Agenda February 25, 2025 AT THE FEBRUARY 4, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE SECOND READING B.2. APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): /_10to] aQ1V_101:Qato] e1»d61T/c I F_\:7a69197a1019/_10NAe1010121 CVA61011010 DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE ROAD AND WEST SALEM ROAD IN WARD 4 (2025-152) AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING C. NEW BUSINESS C.1. 2025 FIRE/POLICE PAY AND BENEFITS STUDY (STEP -PAY PLAN APPROVAL): A RESOLUTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PREPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS (2025-201) C.2. 2025 EMPLOYEE COMPENSATION ADJUSTMENT (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500.00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT (2025-203) C.3. 1780 NORTH FOX HUNTER ROAD (SEWER SERVICE EXTENSION): A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD (2025-204) CA. ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT): AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS (2025- 154 ) C.5. TRUTH IN LEASING (ORDINANCE): AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF City of Fayetteville, Arkansas page 4 City Council Meeting Tentative Agenda February 25, 2025 RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE (2025-231) PROPOSED AGENDA ADDITIONS D. CITY COUNCIL AGENDA SESSION PRESENTATIONS D.1. SALES TAX REPORT - CHIEF FINANCIAL OFFICER ENERGY REPORT - ENVIRONMENTAL DIRECTOR D.2. SHORT-TERM RENTAL COMPLIANCE UPDATE - Z. WALKER Remove from the Agenda.) E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT City of Fayetteville, Arkansas page 5 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Kit Williams City Attorney Blake Pennington THRU: Kara Paxton, City Clerk -Treasurer Senior Assistant City Attorney Hannah Hungate Assistant City Attorney FROM: Kit Williams, Fayetteville City Attorney � s ` Stacy Barnes DATE: March 5, 2025 Paralegal RE: Ordinancess and Resolutions prepared by the City Attorney's Office and passed at the City Council meeting of March 4, 2025 1. A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEV NTER AVENUE 2. A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE I-49/ LK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT 3. A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE I-49/MLK UTILITY RELOCATIONS PROJECT 4. A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT 5. A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT 6. A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHL SS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES ND DELIVERY FEES 7 A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS- MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT 8. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHIN TON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET 9. A RESO UTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHIN TON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 10. AN ORD114ANCE TO REPEAL ORDINANCE 6800 AS AMENDED 11. AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE �OAD AND WEST SALEM ROAD IN WARD 4 12. A RESOL JTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PF EPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS 13. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500 00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT 14. A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD 15 AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS 2 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, March 4, 2025 5:30 PM City Hall Room 219 City Council Members Council Member Robert B. Stafford Ward 1 Council Member Dr. D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Min. Monique Jones Ward 4 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Final Agenda March 4, 2025 MEETING INFORMATION: 1. WEBINAR ID: 883 6158 3761 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/ REGISTER/WN-3HBBOJMSH2DOP1 U80SWYQ AGENDAITEMCOMMENT(c)-FAYETTEVILLE-AR.GOV CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS 1. MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER PROPOSED AGENDA ADDITIONS A. CONSENT A.1. APPROVAL OF THE FEBRUARY 18, 2025 CITY COUNCIL MEETING MINUTES A.2. MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE (2024-1096) A.3. BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE 1-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT (2025-229) A.4. NORTHWEST ARKANSAS WINWATER, CO. (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF City of Fayetteville, Arkansas page 2 City Council Meeting Final Agenda March 4, 2025 $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE 1-49/MLK UTILITY RELOCATIONS PROJECT (2025-230) A.S. JA RIGGS, CO. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-198) A.6. RANDALL FORD, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT (2025-200) A.7. ACME TRENCHLESS, INC. (PURCHASE AGREEMENT): A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHLESS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES (2024-1065) A.B. SIDDONS-MARTIN EMERGENCY GROUP, LLC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-199) A.9. HAZMAT SERVICES REVENUE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET (2025-180) A.10. FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION): A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 (2025-184) m11►1l1►164:141] 1kRiI►I***.I City of Fayetteville, Arkansas page 3 City Council Meeting Final Agenda March 4, 2025 B.1. REPEAL ORDINANCE 6800 (ORDINANCE): AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED (2025-136) AT THE FEBRUARY 4, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE SECOND READING B.2. APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE ROAD AND WEST SALEM ROAD IN WARD 4 (2025-152) AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING C. NEW BUSINESS C.1. 2025 FIRE/POLICE PAY AND BENEFITS STUDY (STEP -PAY PLAN APPROVAL): A RESOLUTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PREPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS (2025-201) C.2. 2025 EMPLOYEE COMPENSATION ADJUSTMENT (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500.00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT (2025-203) C.3. 1780 NORTH FOX HUNTER ROAD (SEWER SERVICE EXTENSION): A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD (2025-204) CA. ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT): AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS (2025- 154) City of Fayetteville, Arkansas page 4 City Council Meeting Final Agenda March 4, 2025 C.5. TRUTH IN LEASING (ORDINANCE): AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE (2025-231) D. CITY COUNCIL TOUR D.1. TOUR DATE: FEBRUARY 28TH, 2025 TIME: 3:30 PM ADDRESS: 3395 N. RUPPLE RD. PARKING: ALONG THE DRIVEWAY OF 3395 N. RUPPLE RD. REQUEST: PLANNED ZONING DISTRICT THAT ENCOMPASSES APPROXIMATELY 40 ACRES E. ANNOUNCEMENTS F. ADJOURNMENT NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, appellant from a final decision of the Planning City of Fayetteville, Arkansas page 5 City Council Meeting Final Agenda March 4, 2025 Commission or City Staff, etc.) may present its proposal only during this presentation period but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff's presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed on all items of unfinished and new business and subjects of public hearings. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. Speakers present in the City Council Chambers shall be recognized before speakers participating by electronic means. Speakers shall be limited to a maximum of three (3) minutes to discuss the agenda item or amendment being considered by the City Council. The City Council may allow a speaker additional time by unanimous consent or majority vote. As part of a person's public comments allowed above, the speaker may use electronic visual aids during their three (3) minutes presentation period concerning the agenda item being considered by the City Council. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from comments that are harassing or amount to a personal attack against any identifiable individual including abusive comments and derogatory remarks about integrity or offer any other comments that are also not limited to the discussion of the specific agenda item being considered by the City Council. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Cell Phones and Pagers: Cell phones must be turned off or put in silent mode and not used within the City Council Chambers during City Council meetings. Pagers must be turned off or put in silent mode within the City Council Chambers during City Council meetings. These restrictions also apply during Agenda Sessions. Smoking Prohibited: There will be no smoking allowed in the City Council Chambers during City Council meetings. Virtual City Council Meetings Authorized: After proper notice has been provided to the public, City Council Members are authorized to assemble, gather, meet, and conduct open public meetings (including speaking, voting and passing ordinances and resolutions) through appropriate electronic means which ensure the public's right to attend by being able to listen to the proceedings and discussions. These open public meetings include City Council meetings and agenda sessions as well as City Council Member Committee meetings. Interpreters or Telecommunications Devices for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. City of Fayetteville, Arkansas page 6 Council Member Robert B. Stafford Ward 1 Position 1 Council Member Dr. D'Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting February 18, 2025 City Council Meeting Minutes February 18, 2025 Page 1 of 17 Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Min. Monique Jones Ward 4 Position 2 A meeting of the Fayetteville City Council was held on February 18, 2025 at 5:30 p.m. in Room 111 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Rawn called the meeting to order. PRESENT: Council Members Robert B. Stafford, Sarah Moore, Mike Wiederkehr, Scott Berna, Sarah Bunch, Teresa Turk, Minister Monique Jones, Mayor Molly Rawn, City Attorney Kit Williams, City Clerk Treasurer Kara Paxton, Interim Chief of Staff Keith Macedo, Deputy Chief Financial Officer Steven Dotson, Staff, Press and Audience. Council Member Doctor D'Andre Jones was absent during roll call. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None City Council Meeting Presentations, Reports, and Discussion Items: Nominating Committee Report - Committee Chair Council Member Stafford stated the Nominating Committee recommended approval of the Nominating Committee Report. Council Member Stafford moved to approve the Nominating Committee Report as read. Council Member Moore seconded the motion. Upon roll call the motion passed 7-0. Council 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 2 of 17 Member Turk, Min. Jones, Stafford, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Dr. Jones was absent. The Nominating Committee Report was approved. There was then a brief discussion regarding how the Monthly Financial Report had been accidentally placed on the agenda, and that it would not be presented until the following City Council meeting. Agenda Additions: None Consent: Approval of the February 4, 2025 City Council Meeting Minutes APPROVED United States Postal Service (Lease Renewal): A resolution to approve a five-year lease agreement with the United States Postal Service for space in the airport terminal building at 4500 South School Avenue for rent in the amount of $36,500.00 per year, to approve a commission agreement with Jones Lang Lasalle Americas, Inc. in the amount of $7,300.00, and to approve a budget adjustment. Resolution 55-25 as recorded in the office of the City Clerk Greater Productions, LLC. (Cost Share Agreement): A resolution to approve a cost share agreement with Greater Productions, LLC. in the amount of $1,056,513.00 for the installation of sanitary sewer upgrades to serve the Park Hotel and other downtown developments, to approve a project contingency in the amount of $100,000.00, and to approve a budget adjustment. Resolution 56-25 as recorded in the office of the City Clerk On Call Materials Testing Services (RFQ 25-01): A resolution to award RFQ #25-01, Selection #1 and approve McClelland Consulting Engineers, Inc., Olsson, Inc., and GTS, Inc. as primary providers of on -call materials testing services as needed through April 30, 2026. Resolution 57-25 as recorded in the office of the City Clerk On Call Surveying Services (RFQ 25-01): A resolution to award RFQ #25-01 Selection #2 and authorize the purchase of on -call surveying services from McClelland Consulting Engineers, Inc., Hawkins -Weir Engineers, Inc., and Olsson Associates, Inc. as needed through April 30, 2026. Resolution 58-25 as recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 3 of 17 Fayetteville Public School (Cost Share Agreement): A resolution to approve a cost share agreement with Fayetteville Public Schools in the amount of $400,000.00 for the extension of East Joyce Boulevard, and to approve a budget adjustment. Resolution 59-25 as recorded in the office of the City Clerk 2025 Transportation Federal Aid (Grant Application): A resolution to express the willingness of the City of Fayetteville to apply for and utilize federal -aid funds for the Rupple Road Lighting, Drake Street Trail Connection, Transit Stop Enhancements, Mission Boulevard Trail, Razorback Greenway Asphalt Replacement, Garland Avenue, and North Street Corridor Projects. Resolution 60-25 as recorded in the office of the City Clerk Council Member Moore moved to accept the Consent Agenda as read. Council Member Stafford seconded the motion. Upon roll call the motion passed unanimously. Unfinished Business: Rezoning-2024-0060: (818 S. Wood Ave.Belasco, 563): An ordinance to rezone the property described in Rezoning Petition RZN 2024-60 for approximately 0.37 acres located at 818 South Wood Avenue in Ward 1 from NC, Neighborhood Conservation to RI-U, Residential Intermediate - Urban. At the February 4, 2025 City Council meeting this ordinance was left on the second reading. City Attorney Kit Williams read the ordinance. Council Member Turk thanked the City Council for holding the item at the last City Council meeting. She hoped everyone had taken the opportunity to drive by the property and review whether the request would be compatible with the neighborhood. She went on to speak of how the area was largely single family, and that the property was small. She would probably be supportive. Jonathan Curth, Development Services Director stated he had no new updates on the item but would be available for questions. Council Member Berna moved to suspend the rules and go to the third and final reading. Council Member Moore seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. The City Council received 1 public comment regarding this ordinance. Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6841 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 4 of 17 Repeal Ordinance 6800 (Ordinance): An ordinance to repeal Ordinance 6800 as amended. At the February 4, 2025 City Council meeting this ordinance was left on the first reading. City Attorney Kit Williams read the ordinance. He then went on to explain how Ordinance 6800 probably violated state law, and his recommendation was that the City Council repeal it. Council Member Moore requested that the ordinance be allowed to sit, as she had been doing additional work with the City Attorney's Office on a truth in leasing ordinance that she would be bringing forward. She appreciated the diligence the City Attorney's Office had done in trying to keep the City safe, but she felt as though attorneys had varying degrees of what their interpretations were and there had been no case law in regard to the topic. She then went on to speak of how the City had received an Attorney General's opinion on the subject but reminded the City Council how that was not legally binding, it was just legal guidance. She went on to explain how she felt that the City would not be in conflict with the state law in regard to the ordinance. Council Member Stafford stated he would like to support Council Member Moore having additional time, and recommended the item be left on its second reading. City Attorney Kit Williams stated that even if another ordinance were to come through, Ordinance 6800 still needed to be repealed. He then spoke of how both he and the Attorney General believed the ordinance probably violated state law. This ordinance was left on the Second Reading. New Business: Vacation-2024-0027: (903 W. North St./Jordan Group, LLC, 444): An ordinance to approve VAC-24-27 for property located at 903 West North Street in Ward 2 to vacate 0.24 acres of street right-of-way. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance and of staff evaluations with the request. He then went on to explain how AT&T and Swepco expressed concerns given their existing facilities in the area, and that those concerns had been factored into the conditions of approval with the request. He stated staff recommended approval of the request with the conditions outlined, and the Planning Commission felt similarly and forwarded it to the City Council by unanimous vote. He stated there had been no public comment on the item and noted that Charles Tripp Halbert and Henry Jordan were available as the applicants for the item. Charles Tripp Halbert, Attorney with Halbert Law Offices stated they were available for any questions or concerns and hoped the City Council would move forward with approval of the request. He stated they had no issues with the conditions placed upon approval of the item. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 5 of 17 Council Member Wiederkehr moved to suspend the rules and go to the second reading. Council Member Moore seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Wiederkehr moved to suspend the rules and go to the third and final reading. Council Member Moore seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Moore thanked staff for preserving the pedestrian access on the property. Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6842 as Recorded in the office of the City Clerk Planned Zoning District-2024-0008: (19 E. 19th St./The Farm at South School, 602): An ordinance to approve a Residential Planned Zoning District entitled PZD-2024-008 for approximately 22.67 acres located at 19 East 19th Street in Ward 1. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated staff found the request to be consistent from a land use plan standpoint and appropriate for the area. He noted the tree canopy requirements on the site would increase to 25%, plus an additional 5% for the portions located within the Hillside Hilltop Overlay District. He went on to speak of how development on the Planned Zoning District (PZD) would require widening the street and extending water and sewer to reach the property. He spoke of the topography located on the site, with 7% to 20% slopes. He stated there had been public comment received, with many being in the form of inquiries, and two comments being in favor from members of the public at the Planning Commission meeting. He stated staff recommended approval of the request and the Planning Commission forwarded it to the City Council by a vote of seven to zero. He noted Shannon Norman was present as the applicant for the project. Shannon Norman, Applicant summarized the three reasons they had brought the request forward; they were experiencing issues with developing the site as it currently had three different zoning categories, an existing building they were trying to renovate was non -conforming and that with the programming they were proposing hosting indoor and outdoor gatherings, they had been recommended to pursue the PZD by the Planning Commission. Council Member Turk thanked the applicant for providing her a tour of the property. She then asked for confirmation that a sewer main would be placed on the property and that septic systems would not be used. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 6 of 17 Shannon Norman stated they would be putting in a pump station and a force main line. Council Member Turk spoke of how the applicant intended to only have acoustic music at the property. She then questioned if they decided to do amplified music, would they then have to get a conditional use permit for that change. Jonathan Curth stated the request would have to go back to the Planning Commission for an additional level of scrutiny before being able to having any amplified outdoor music. The City Council received 1 public comment regarding this ordinance. Council Member Stafford moved to suspend the rules and go to the second reading. Council Member Wiederkehr seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Stafford moved to suspend the rules and go to the third and final reading. Council Member Dr. jones seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Moore stated she was excited to see the project come together and thanked the applicant for talking with the neighbors. She went on to speak of how she always appreciated when applicants were proactive and spoke with their neighbors regarding their projects. Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6843 as Recorded in the office of the City Clerk Appeal: PZD-2024-0005: (N. Rupple Rd. & W. Salem Rd./Foxtail Meadows, 205): An ordinance to approve a Residential Planned Zoning District entitled PZD-2024-005 for approximately 44.0 acres located on North Rupple Road and West Salem Road in Ward 4. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance and of staff s findings when reviewing the request. He noted the tree preservation requirements would stay at 25% under the new zoning requested and went on to speak of the natural amenities at the site, which included a protected stream and slopes. He stated staff had spoken with the applicant on what it looked like to connect water and sewer to the site, and that there had been several opportunities identified to do so, so that the property would not have to rely on septic. He went on to speak of density, and how the entitlement on the property currently was around 160 units, and that the request was to do almost an identical amount. He went on to speak of how staff had 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 7 of 17 received a lot of public comments on the request, with concerns expressed from nearby residents regarding the density associated with the development, traffic impact and inadequate infrastructure. He noted there had also been comments from other residents who were recommending in favor of the project and found it to be an ideal development pattern. He stated staff recommended approval of the request, and when it had been heard at the Planning Commission, a motion to forward it to the City Council had failed by a vote of 4-5. He stated the item was then heard on appeal by the City Council in November of last year, where it had been approved. He stated staff then identified that public notification had not been completed on the item, when rendered that approval null and void. He apologized for staff s role in not ensuring that had been done. He noted Allison Quinlan was present as the applicant for the item. Allison Quinlan, Principal Architect with Flintlock Lab gave a brief description of the project. She spoke of how they were planning to develop smaller homes at a more attainable price point and would be making the western side of the site to be for individuals aged 55 and older. She stated they had received a lot of mixed comments on the request and went on to explain how they were in a relatively walkable neighborhood pattern with quite a bit of amenity that was being proposed within the neighborhood to reduce car trips. She stated they had received a lot of opposition at the last Planning Commission meeting in regard to the density and pattern of the neighborhood. She explained how after that meeting, they had made some changes relative to the neighbor's requests by adding a green buffer along the northern adjacent properties and had removed two lots from the entry drive to pull back and provide more of a buffer from existing large lot properties. She then went on to talk about the property further and what was allowed by right to be developed. She noted there was a six acre portion of the site that they were proposing to put into a permanent conservation easement and that they were also planning to do stream improvements. She went on to speak of how there were flooding concerns expressed from the neighbors, and that improvements of the nearby street to improve the drainage for neighbors was included in the site improvement plans. She stated that with the project, they were trying to reduce their overall infrastructure for the number of units by 40%, which meant they would be preserving 40% more green space. She would be available for any questions. Council Member Turk referenced the mention of a conservation easement for a portion of the property. She asked if that had been included in the item or if it was an aspiration for later on. Allison Quinlan briefly spoke of how that was part of the development process, and that the area of land they considered a conservation zone within the item was tagged as being undevelopable and in conservation. She then went on to explain how the City Council could overturn that, but that it was protected within the Planned Zoning District. Council Member Turk asked what the plans were for sewer upgrades and confirmation that they would not be installing septic. Allison Quinlan stated that was correct and went on to explain how they would be draining the area west to east, and it would then hit a section that had existing manholes and capacity. She stated they had done a capacity study to confirm that plan would work. Council Member Min. Jones asked if the development would outlet on Salem or Ruppel Road. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 8 of 17 Allison Quinlan stated it would outlet to Ruppel Road, but there was a right of way dedication proposed in the Planned Zoning District that there would be connection made over to Salem. Council Member Min. Jones questioned how the applicant planned to address how the new housing would connect to a two lane road area. Allison Quinlan stated street improvements would be made to Rupple Road as part of the project and the Planning Commission would make final determination on approving how that was proposed as it came through as a development application. Council Member Berna spoke of how the current allowable build by right on the property was 160 units, and what the applicant was requesting was approximately 150-155 units. Jonathan Curth stated that was correct, and that the variability in that had mostly to do with terrain and what could viably be done on the property. The City Council received 15 public comments regarding this ordinance. Council Member Stafford thanked everyone for their comments. He then spoke of how the region was changing quickly, and that the City of Fayetteville was expected to grow tremendously within the next few years. He believed the City needed to decide how they would grow and that he needed to consider what was going to happen in the future. He believed that if the property were left as RSF-4, it would create sprawl due to less density and more impervious surface being created. He stated traffic was happening now and would continue to happen whether the item was approved or not. He then spoke of the research he had done on the request, and of how he believed it was a thoughtful plan and would save more green space. He spoke of how the City Council had voted on the request previously, and felt that if they changed their mind now, he would suggest that the applicant might look into a lawyer. He would like to allow Allison Quinlan to come forth and rebut/answer some of the concerns that had been raised during public comment. Mayor Rawn stated she would allow the other council members to comment and then would bring either Jonathan Curth or Allison Quinlan forth to address the questions. Council Member Stafford stated he believed the plan was thoughtful and that having a 55 plus aged neighborhood would be great for the City. He believed the density of the request was a positive, and did not understand the argument against it. Council Member Bunch spoke of the comments regarding traffic concerns and that just the existence of traffic did not necessarily mean there would be a problem and that more cars did not necessarily mean the traffic would be more dangerous. She would like staff to address those concerns, as well as the flooding concerns. She referred to the public comment and how many neighbors had complained that the City Council had been misled, which she felt was very unfortunate, because she had researched the project and its details. Council Member Min. Jones stated she lived in the area, and that her house had flooded in 2017 with over $25,000 dollars of damage. She stated that if the area were to be developed, the neighbors 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 9 of 17 needed to be taken into consideration as well as the lack of walkability, the traffic and the transportation issues. Council Member Turk spoke of the tour she had taken on the property in October and wondered if the City Council could have a tour soon to see the area. Mayor Rawn questioned if that was a motion to table the ordinance. City Attorney Kit Williams stated it could be left on the first reading. Council Member Turk clarified it was a motion to leave the ordinance on its first reading. She then questioned if an appeal only had one reading. City Attorney Kit Williams clarified that the appeal was an ordinance, so it would have three readings, unless the rules were suspended to go on to another reading. Mayor Rawn requested City Attorney Kit Williams to advise her on whether now was an appropriate time for the applicant or Jonathan Curth to answer questions from the council. City Attorney Kit Williams stated whatever she would like to do was fine. Mayor Rawn requested that Jonathan Curth address the question regarding traffic. Jonathan Curth asked for clarification on what Council Member Bunch wanted to hear more about regarding traffic, and if it were in regard to the improvements or standards the development might be held to during the development process. Council Member Bunch answered yes, she also spoke of how many members of the public had asked for a traffic study of the area. She questioned if a study had been done and if not, then why. She also wanted information on what the requirements would be for the developer as they made improvements to Rupple Road. Mayor Rawn stated there had already been a motion to leave the ordinance on its first reading. She questioned if it would be appropriate to have that question addressed at the next City Council meeting. Council Member Bunch answered yes. She then spoke of how she felt it would be nice to have another tour of the property. Council Member Stafford stated he wanted to give Allison Quinlan the chance to rebut some of the comments regarding impervious area and infrastructure. Allison Quinlan stated she would be more prepared in two weeks to address the questions. She then went on to briefly talk of the project and how it had some support as well as some concerns regarding it. She spoke of how the City had a large amount of acreage at the edges of town zoned for single family, low density housing, which were more expensive and less suited to the City's 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 10 of 17 current need for housing. She then explained how their notification requirements changed in early 2024, and this had been the first time she had appealed to the City Council but unfortunately had missed one of the requirements. She referred to flooding and how the property would have to comply with all of the City of Fayetteville's detention and stormwater requirements, and that there would be significant improvements planned. She then went on to talk about the term walkability and of how they had an easement agreement with the neighbor to the west. She stated the property was currently developable for the same number of houses they were requesting, but in a sprawl pattern. She clarified that the developer was paying extra money to build in a pattern that the city had identified as being preferred. There was a member of the public who tried to comment further on the item. Mayor Rawn stated he was out of order and could comment on the item when it was heard by the City Council again at their next meeting. This ordinance was left on the First Reading. Administrative Item (Amend Chapter 51 — Water and Sewers): An ordinance to amend Chapter 51, Water and Sewers of the Fayetteville Code of Ordinances to provide for increases in water and sewer tap connection fees. There was a brief discussion between Mayor Rawn and City Attorney Kit Williams regarding how the readings of ordinances required separate votes. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance, and stated that this item, as well as the next two items on the agenda, were directly related to each other. He gave an explanation of the User Fee study the City had begun in 2023 and spoke of how the City had been subsidizing the development review process to the tune of around $2 million dollars for several years. He went into a brief description of the items. He referenced a question that had been asked at the Agenda Session regarding the User Fee Study and spoke of how that was tying the fees to a consumer price index so that staff did not have to come back to the City Council regularly to amend the fees every year. He stated fire fees was something staff was still reviewing, and that those would be brought to the City Council in the future. He would be available for questions. There was then a brief discussion amongst Mayor Rawn, Jonathan Curth, City Attorney Kit Williams and Council Member Stafford regarding the consumer price index details of the ordinance. Jonathan Curth described how if the City implemented the costs in a staggered way, such as the ordinance outlined, it would offer the City protection from implementing those costs immediately and opening the City to potential liability if staff exceeded the costs. City Attorney Kit Williams agreed with Jonathan Curth and then went on to caution the City Council on trying to tie the hands of future councils, and to leave decisions like that to the future council members. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 11 of 17 Council Member Wiederkehr moved to suspend the rules and go to the second reading. Council Member Stafford seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. Council Member Moore moved to suspend the rules and go to the third and final reading. Council Member Dr. Jones seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. Mayor Rawn thanked Jonathan Curth for his work on the item. Ordinance 6844 as Recorded in the office of the City Clerk Administrative Item (Amend Chapters 110,116 & 118): An ordinance to amend § 110.03 Small Cell Facilities and Networks; § 116.02 Door to Door Solicitation; and § 118.02 Entry Upon Business Registry and Issuance of Business License to implement fee changes recommended by the City's recent user fee study. City Attorney Kit Williams read the ordinance. Council Member Moore moved to suspend the rules and go to the second reading. Council Member Berna seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. Council Member Moore moved to suspend the rules and go to the third and final reading. Council Member Dr. Jones seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 12 of 17 Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. Ordinance 6845 as Recorded in the office of the City Clerk Administrative Item (Amend Chapter 159 — Fees & Chapter 178 - Mobile Vendors): An ordinance to amend Chapter 159, Fees and Chapter 178 Mobile Vendors of the Unified Development Code to implement fee changes recommended by the City's recent user fee study. City Attorney Kit Williams read the ordinance. Council Member Berna moved to suspend the rules and go to the second reading. Council Member Turk seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. Council Member Berna moved to suspend the rules and go to the third and final reading. Council Member Turk seconded the motion. Upon roll call the motion passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. City Attorney Kit Williams read the ordinance. Mayor Rawn asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. Ordinance 6846 as Recorded in the office of the City Clerk Request for Additional Positions in the Development Services Department (Resolution): A resolution to authorize the addition of four full-time equivalent positions in the Engineering Division of the Public Works Department and three full-time equivalent positions in the Development Services Department, and to approve a budget adjustment. City Attorney Kit Williams read the resolution. Jonathan Curth, Development Services Director gave a brief description of the resolution. He went on to explain how the staffing plan was being considered in conjunction with recently adopted fees, and that he recognized the need to improve City services if fees were going to increase. He went on to speak of how staff had not been meeting expectations in a lot of ways from residents and applicants, and he believed the resolution would afford the City the opportunity to not only 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 13 of 17 recoup some of the lost ground, but to also be able to improve processes and services. He then went into a thorough description of all of the positions being proposed. He referred to a question that had been asked during Agenda Session regarding whether the positions would cause the City to lose money, and stated the City was in a good position to bring in much more revenue, to the tune of a couple $100,000 more than was anticipated to be spent on the positions. He would be available for questions, as would Chris Brown, Public Works Director. The City Council received 1 public comment regarding this resolution. Council Member Moore thanked Jonathan Curth for his overview of the request. She spoke of how the City had declared a housing crisis and how there was a need for City staff. She would be supportive of the request and was excited to see the improvements that would be made for residents. She then spoke of her time going to the state legislature and how she had been able to update them on what Fayetteville had done in terms of declaring a housing crisis by putting together a Housing Crisis Task Force and staffing positions. Council Member Stafford thanked Jonathan Curth, Chris Brown and the departments that had brought the item together. He spoke of how his discussions with developers and attorneys had revolved around this issue, and he believed this would be huge for the City. He was excited about the request and felt it would be a game changer. Council Member Wiederkehr stated he wholeheartedly endorsed the item, and felt the City was lean in its staffing in multiple areas. He spoke of how staff was needed for issues like housing and infrastructure and commended the City for bringing the item forward. Council Member Berna stated he was supportive of the request as well, especially since knowing the study had come forward and had likely given the City the funds needed for the positions. He questioned how Jonathan Curth saw the positions minimizing the timeline of the City's approval processes for development requests. Jonathan Curth briefly spoke of how the City was trying to get back to where they were in process review timelines around the beginning of Covid. He then went on to describe how staff had identified several pieces of their development review process that they felt might be antiquated or unnecessary. He reiterated how the City wanted to get back to where they were at a minimum and then begin reducing that time as well. Council Member Berna thanked Jonathan Curth and spoke of how the City was working toward streamlining processes and getting properties on the market. Mayor Rawn spoke of how she had pushed hard for Jonathan Curth and Chris Brown to bring the item forward to be heard at the City Council meeting. She stated staff had been working to get the jobs ready to post in the hopes that the City Council would approve the request so staff could move forward with hiring the positions. She acknowledged how this request alone would not solve the housing crisis but believed it would be a piece of what would make it better, and believed the City would see positive changes over time. She stated Chris Brown and Jonathan Curth's teams were incredible, and that the City had an excellent staff. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 14 of 17 Council Member Berna moved to approve the resolution. Council Member Turk seconded the motion. Upon roll call the resolution passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. Resolution 61-25 as recorded in the office of the City Clerk Suspension of the Rules for Ordinance Reading Requirement (Resolution): A resolution to amend Rule A.7.1). Unfinished Business and New Business by adding a new (3) Suspension of the Rules Places the Ordinance on its Third and Final Reading. Mayor Rawn stated she had requested that City Attorney Kit Williams bring the item forward so that if a council member made a motion to suspend the rules, they would be suspending the rules to the third reading versus suspending the rules to the second reading. Council Member Turk stated she was willing to give the new change a shot, and that if it got too confusing the City Council could always change it back. Council Member Berna agreed with Council Member Turk. Council Member Berna moved to approve the resolution. Council Member Moore seconded the motion. Upon roll call the resolution passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. Resolution 62-25 as recorded in the office of the City Clerk Ensuring Health and Fire Safety for Short -Term Renters (Resolution): A resolution to request the Arkansas Legislature allow cities to ensure health and fire safety for short-term renters and compatibility for single family residential neighborhoods. Council Member Moore spoke of how the legislature was currently considering changing and not allowing cities to have full regulation abilities on short-term rentals. She hoped the item could pass tonight unanimously so the City Council could send a strong message that the City of Fayetteville had done their due diligence and had been deliberate in the regulations that the residents had asked for and had been focused on health and public safety. She was available for questions. Council Member Turk agreed with the intent behind the resolution but would like to exercise caution and maybe not move forward because she did not want to antagonize the legislature further or for them to misunderstand what the City was trying to do. She was unsure if now was the right time for the resolution. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 15 of 17 Council Member Stafford questioned if the resolution would butt up against what the legislature was in the process of trying to do currently. He agreed with Council Member Turk and had the same concerns regarding timing. City Attorney Kit Williams spoke of how he had tried to be careful while working with Council Member Moore on the language of the resolution, and that the wording was not antagonistic toward the legislature, but instead it was a request that they consider and support home ownership and compatibility with residential neighborhoods and fire safety. He stated he would leave it up to the City Council regarding what they would like to do. Council Member Stafford questioned if the resolution was just a way of reaching out for consideration. City Attorney Kit Williams answered yes. Council Member Moore spoke of how the intent behind the item was to bring Fayetteville's viewpoint forward and into conversations and considerations. Council Member Berna understood the intent behind the resolution, but had concerns it would be putting a bullseye on the City from the state. He felt that the timing on the resolution was challenging, and he would be more comfortable waiting and seeing what was happening. Council Member Turk questioned if other cities had put forth a similar resolution or proposal. Council Member Moore stated she was not aware of any other cities bringing something similar forward. She then went on to speak of how she saw Fayetteville as a leader and did not feel that the resolution would be putting a bullseye on the City. She stated that oftentimes, when the City did something, others soon followed, and that this would be kind of like a note to the legislators to ask for their consideration. Mayor Rawn shared with the City Council how Keith Macedo, Susan Norton and herself had been in touch with the Arkansas Municipal League regarding the Short -Term Rental bill that had been presented at the state, and that they were well aware of the City's feelings about it. She stated Susan Norton was in Little Rock currently and actively working to get support of a bill that took into account life safety. Council Member Stafford spoke of how he did not believe the resolution would cause the City harm and questioned if Council Membre Moore had reached out to the legislators and received any feedback on the request from them. Mayor Rawn stated staff had spoken with not only the Fayetteville representatives, but other representatives across the state as well. Council Member Stafford thanked Mayor Rawn for answering and believed that it gave him more insight. He questioned the feedback Mayor Rawn had received on the resolution. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 16 of 17 Mayor Rawn clarified that staff had not spoken to any legislators regarding the resolution, but about the Short -Term Rental legislation. Council Member Moore spoke of her work in the legislative sessions and how she spoke with local representatives but had not specifically received feedback on the resolution itself. She then went on to explain how she had gotten positive feedback and support on the efforts of the City of Fayetteville. Council Member Stafford stated his concern was whether one of the legislators wasn't already doing something similar, and if this resolution might step on their toes or usurp their efforts. Council Member Berna spoke of how Susan Norton was serving as sort of a lobbyist for the City of Fayetteville in Little Rock and of how he would like to see her point of view on the request. He noted that Council Member Moore was typically in Little Rock representing her social justice organization and not necessarily representing the City. Mayor Rawn stated that both Susan Norton and Peter Nierengarten were registered designated liaisons with the legislature this session, and that she could let Keith Macedo speak further to their actions in Little Rock. Keith Macedo, Interim Chief of Staff spoke of how the Arkansas Municipal League was working on some items that related to life safety and ensuring that people who were renting out short-term rentals were renting out something that was acceptable to be rented out. He stated Susan Norton was in Little Rock this week so that she could testify on the City's behalf on items. He went on to clarify that staff was working closely with local legislators and some legislators in Little Rock to push some of the items primarily relating around life safety. Council Member Berna questioned if Keith Macedo worried about the timing of the resolution. Keith Macedo stated that he viewed it as a companion item. He then went on to explain how information he had received from John Wilkerson led him to believe there would be an amended bill that would be presented in the next several days. City Attorney Kit Willaims spoke of how if the resolution did not pass, it would show that Fayetteville was not in favor of requesting that the legislature allow citizens to ensure health and fire safety. He believed that rather than worry too much about the politics of the resolution, the City Council needed to vote on what they believed in within the resolution. Mayor Rawn believed that was an excellent point, and that the time to worry about politics was before something was brought forward to the City Council. Council Member Stafford moved to approve the resolution. Council Member Moore seconded the motion. Upon roll call the resolution passed 7-0. Council Member Turk, Min. Jones, Stafford, Dr. Jones, Moore, Wiederkehr and Berna voted yes. Council Member Bunch was absent for the vote. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes February 18, 2025 Page 17 of 17 Resolution 63-25 as recorded in the office of the City Clerk Announcements: Keith Macedo, Interim Chief of Staff announced that recycling and trash services had been suspended today and tomorrow due to inclement weather, and that further details regarding those services could be found on the City's website. Council Member Turk requested that information regarding a tour of the property mentioned earlier be decided on. Mayor Rawn recommended that staff send an email to the City Council to schedule the tour. City Clerk Treasurer Kara Paxton reminded everyone that the City was taking applications for Boards, Committees and Commissions until 5pm on Friday, February 2 V. Mayor Rawn stated warming shelters were open and gave a brief description of the locations that could be found and their times. She requested that everyone take care of each other and their neighbors and to get the word out regarding the shelters. City Council Agenda Session Presentations: None City Council Tour: None Adjournment: 9:13 p.m. Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Received from: Sarah Moore C. 5 TRUTH IN LEASING (ORDINANCE) - 2025-231 03/04/2025 at 4:35 PM Disclosure of Rental Fees & Costs Ordinance For Leased Residential Properties in the City of Fayetteville March 4, 2025 The Concern Expressed in a Year of Fayetteville Community Housing Conversations • Burdensome cost to renters each time that they had to move, often yearly given increasing rents. Working with limited means, trying to limit amount spent out to possible rentals. During discussions the following were identified: o Application and background check fees were charged at a number of properties adding up to $100s up to $1,000 out of pocket at each move. o Applicants applied to rentals not always knowing all of the ongoing costs and spending application & background fees and possibly admin fees before fully understanding monthly or any other possible costs which could mean they could not afford the rental ongoing o Unknown often what the criteria are to be considered and approved. This information may or not be able to inquired and received of this information prior to spending funds and attempting to rent the property. ii ■ CTY -E � FAYITTEVILLE IW ARKANSAS What is out there now- Rental Listings l.ko-VU E FAQS APPLYON STADIUM not guarantee a space. Fayetteville Next, we will complete a background screening and send you the Housing Agreement to reserve your spot when mutually signed. The Administrative Fee, if already paid, will be refunded if a Housing Agreement is not approved. DEPOSITS AND FEES Application Fee (one-time) $40 Administrative Fee (annual) $200 Security Deposit (one-time) $500 WAIVED Pay .... —, select units Utilities Water. Sewer, Trws (with us) Electric (Swepco) Valet Trash- $36 Cable/Internet- $63 CAM (Common Area I Maintenance) Fee- IBR: $32 2BR: $35 9�-PiS 3BR: $37 Waiver Renters Insurance-��]] $14 �I-1 rs' insurance, a letter com Rogers *Rates and discounts are subject to change - Restrictions tire proof of income ofa month worth of paystubs and ifyou choose to from a certified 100,000 Personal Liability Renter's Insi 1603 W Walnut St • Rogers, AR 72756.4' • friscoonwalnut@amcllc.net I www.friscoapartn *Online tool search results utilized by Fayetteville residents, Councilmember Moore, & City Attorney Office ciTv oc :. FAYETTEVILLE �' ARKANSAS What is out there now- Rental Listings Back to search 2 Zillow Home value Cost calculator Owner options Home details Neighborhood What's special - Real Property Management First Choice- NWA is excited to offer this fantastic two -bedroom, two -bathroom home in a prime Fayetteville location! just minutes from the vibrant Fayetteville downtown square, the University of Arkansas, and Dickson Street, you'll enjoy the best of both convenience and comfort. This charming home blends modern and traditional styles, featuring a stove/oven, dishwasher, refrigerator, disposal for your ease. Stay cozy year-round with central heat and air, and take advantage of the added bonus of a detached garage! Fill out an application now to live in this prime location!! (Please note that this property is NOT furnished) Rent: $2045.00 per month Deposit: $1545.00 (one time fee) Leasing Fee: $500.00 (one time fee) Liability to Landlord Insurance Required: $15.00 per month (you can provide you own insurance to avoid this fee) Resident Benefit Package: $40.00 per month Monthly Pet Rent: $50.00 per pet. Pet fee of $250 per animal 2 Animal Maximum *Breed restrictions apply. App fee: $20 Background check: $20 (All occupants 18 and older must apply separately. Background checks include residential, credit, and criminal Background check: $20 (All occupants 18 and older must apply separately. Background checks include residential, credit, and criminal history. Income requirement of 3 times the amount of rent. Application fees are non-refundable.) (Each future occupant, 18 or older, must submit individual applications. Background checks include residential, credit, and criminal history. Income requirement is 3 times the amount of rent. Applications are available online via our website. Application fees are non-refundable. RPM does not accept payment in the form of cash or any online payment platform not directly linked to an RPM First Choice website and will never ask for payment via those platforms.) ADDITIONAL INFO/FEES: Resident Benefit Package: $40.00 fee includes utility concierge service, on -time rent payment credit reporting, late pay forgiveness, home buyers assistance, & more! Insurance Requirement: Liability to Landlord Insurance in the amount of $100,000 is mandatory. You will be charged $15.00 per month. If you provide your own policy you will not be charged this fee. Pet Screening: RPM First Choice uses a platform called Pet Screening to complete the screening and approval process for any pets that will be living on the property. Individuals without pets must complete the online affidavit, while pet/animal owners should gather current vaccination records, veterinarian information and snapshots of their pet/animal. You will find the link to complete your online profile in the application process. Household pets will be charged a fee of $50 for the first pet, $35 for the additional pet which will not only complete the screening process, but also create a digital passport for your animal for your personal use. (THIS IS NOT THE MONTHLY PET FEE - THESE FEES ARE STRICTLY FOR YOUR PETS SCREENING & APPROVAL PROCESS - CALL THE OFFICE FOR INITIAL AND MONTHLY PET FEES) n Hide Fayetteville *Online tool search results utilized by Fayetteville residents, Councilmember Moore, & City Attorney Office c� FAYETTEVlrvoPILLE ARKANSAS What is out there now- Rental Listings Fayetteville Leverett Garden Apartments Springaale PAYMENT OPTIONS ��-d I 2 3 4 HILL PLACE The Following Fees will be incurred for those Wobbe Lane Apartments meeting these specifications: t. (479) 717-233s CREATE ACCOUNT Primary Applicants/Renters - $400 Deposit, $30 Apply Online Create a new account. Already have an Application Fee, $15 Online Payment Processing account? Sign in Before You Begin: Fee First name* Create Account ** Only the $400 Deposit is refundable. Application Please be prepared to pay the application fee as outlined in the property listing. In addition to this rental application, you will also be required to provide a copy of a valid form of and processing fees are non-refundable. p 9 Create an Account to Begin Last name* identification and proof of income. Secondary Applicants/Renters-$30 Application To complete this rental application, you must be prepared to provide 3 years of residential To start your application, create an account. We will history as well as contact information for your rental references. You will also be asked to Fee, $5 Online Payment Processing Fee be able to save your progress and enable you to provide information on your monthly income, and please note that most properties require that come back anytime to check on the status of your Email* applicant combined gross income is at least three (3) times the monthly rent amount. ** All Secondary Applicant/Renter fees are non- application. Each resident over the age of 18 must submit a separate rental application. refundable. For any questions, please call . Application Fee: $35.00 Phone* Guarantors - $30 Application Fee, $5 Online Legal First Na Payment Processing Fee Questions? We're here for you. You are applying to rent: How did you hear about us2 680ERandall WobbeLn 17.202 ** All Guarantor fees are non-refundable. Last Name * I Please select an option below .. Springdale, AR 72764 Any refund of the $400 security deposit will be issued via check the first Friday after a 10 day Are you working with a leasing agent? business period and after the funds have cleared Engage Management's bank account. n n n *Online tool search results utilized by Fayetteville residents, Councilmember Moore, & City Attorney Office �� CITY OF —. FAYETTEVILLE ARKANS \-�—� AS What type of Fees or Costs are Being Seen n Arkansas o Utility fees o Valet Trash o Cable/Internet o Maintenance Fee o Waiver of Renters Insurance o Ad m i n Fee o Leasing Fee o Pet Fee o Pet Rent o Pet Screening o Online Payment Processing Fee o Guarantor Application Fee o Resident Benefit Package Nationally • Identified through 2023 Federal Committee reviewing 'junk fees", over 20 seen across country • From NPR article (Dec 23 poll) o "I think Americans also feel they're not getting a fair price anymore. Everywhere they turn, they're being gouged, overcharged, companies are skimming, just adding a little extra. In some cases, companies are taking away, charging them the same price but offering them a little less product," Owens said. o Polling shows both Democrats and Republicans support tackling junk fees, and a December poll from the left -leaning Data for Progress found that 72% of Republicans surveyed support the Junk Fee Prevention Act, a bill that would limit excessive and unnecessary fees, including many that the Biden administration has tried to tackle, like concert and airline fees. 'Federal junk fees details from this source: httns//www.nor.ora/2024/03/06/1235955054/biden-funk-fees-state-of-the-union CITY � FAYETTEVILLE ARKANSAS Goal of Disclosure of Rental Fees & Cost Ordinance ror rcenters • Reduce out of pocket costs when applying for possible rentals given the expression from Fayetteville community of overly burdensome nature of these fees. In discussion leading up to the CAP ordinance, there were many comments made to "just ask" the properties for these costs up front. This ordinance is aimed to give greater clarity of all in and total costs for a rental BEFORE a family places money towards an application/background check fee. For Property Owners/Manager • Create as easy a disclosure process as possible while giving consumers additional information with the overall goal that the relationship between both parties will be on stronger ground with full understanding of finances needed to be in positive standing at a rental long term. CITY OF �� FAYETTEVILLE ARKANSAS What Ordinance Provides "120.03 Disclosure of Residential Rental Fees and Costs (A) Required Disclosures. Landlords or property owners of residential properties shall include a clear and comprehensive disclosure of all fees and costs that are likely be charged to the tenant by the landlord or property owner prior to any required payment for rental application review or background check or prior to furnishing the lease if the landlord has not earlier required payment for rental application review or background checks. This includes, but is not limited to: Application and Background Check Fees: Fees landlords require to process rental applications or perform background checks, if any. Explanation whether rental application fee is for the housing unit or assessed against all adult tenants is required. Rent: The base monthly rent amount. Security Deposit: The amount required as a security deposit. Maintenance Fees: Costs for regular monthly or periodic maintenance that may be charged to the tenant. Utility Costs: Charges for utilities such as water, electricity, gas, internet, or trash collection the tenant pays to the landlord. This does not include costs associated with utilities in the name of the tenant. Pet Fees: Any fees, costs, or deposits associated with keeping pets on the property. Parking Fees: Charges for parking spaces or permits, if applicable. Late Fees: The fees imposed for late rent payments including any grace periods, charges schedules, or escalating fee policies. Administrative, Leasing, or Miscellaneous Fees: Any other fees imposed on a tenant related to the administration of the lease or for other purposes not listed above. (A) Clear and Prominent Disclosure of All Rental Costs are Required. 1. All fees and costs must be disclosed clearly and in a manner that is easily accessible, visible, and understandable to potential tenants. Fees must be itemized and presented separately from the base rent amount and shall be accompanied by a description of the service(s) associated with each fee. 2. In online listings, this disclosure shall be presented on the same page as the listing details. 3. In print advertisements, this disclosure should be included in the body of the advertisement or in a clearly visible section. 4. If there is a leasing office onsite, this information shall be displayed along with any required business licenses or permits. 5. A copy of the list shall be attached to all paper rental applications. 6. In any lease agreement or contract, this disclosure shall be included in a separate section within the body of the contract or attached as an exhibit or appendix to the contract. Enforcement- Intent would be for the same mechanism as the CAP ordinance following penalty section 10.99 general penalty with other code enforcement CITY� FAYE- TTEVILLE ARKANSAS City of Fayetteville Strategic Goal Alignment • City Plan 2024: We will create opportunities for attainable housing • Economic Vitality Plan: • Community Development, Goal 2 Neighborhood Center Advancement Plan, Page 48 ■ Reduce housing cost burdens for residents making under 120% of Fayetteville's Area Median Income (AM0 • Economic Mobility ■ Table 1 pg 12. 1a Support targeted policies and programs that build financial and social capital for Black, Latinx, and Asian residents;women, and low income individuals and families Y OF M CITFAYETTEVILLE ARKANSAS It took us 6 to 9 months on a waitlist to gel an affordable apartment, we want to buy but it feels almost impossible. I J Groundwork Ku 1 rr� � . II.YrY11n klmlHw.1 Mtani This financial strain limits their ability to afford other basic needs and increases the risk of displacement as housing costs continue to rise. 5.1 1 J Groundwork World.... Housing for Northwest Ark.n— C.5 TRUTH IN LEASING (ORDINANCE) - 2025-231 41 DEPARTMENTAL OFFICE OF THE CITY ATTORNEY Received from: Kit Williams 03/04/2025 at 2:20PM CORRESPONDENCE TO: Mayor City Council Kara Paxton, City Clerk Treasurer CC: Keith Macedo, Chief of Staff Steven Dotson, Chief Financial Officer FROM: Kit Williams, City Attorney L-14 DATE: March 4, 2025 RE: Proposed "Disclosure of Residential Rental Fees and Costs" Kit Williams City Attorney Blake Pennington Senior Assistant City Attorney Hannah Hungate Assistant City Attorney Stacy Barnes Paralegal As I informed the City Council during the Agenda Session, I was concerned about this proposed code section because of a possible constitutional problem for "compelled speech." This proposal requires landlords and rental managers to list about nine different possible fees related to renting a residential house or apartment in all advertising (electronic and print media) when a rental unit was offered to the public. Landlords with a rental office also had to displayed this list along with its business license at that office. My research has revealed the proper tests that a Court would use if a landlord challenged this proposed disclosure regulation. The First Amendment protects both the Freedom of Speech and the Freedom Against Compelled Speech. "'While the paradigmatic First Amendment right lies in protections against speech restrictions, the Court has long held the 'right to speak and the right to refrain from speaking are complimentary components' of free speech principles." 'Indeed, in the context of protected speech, the First Amendment's guarantee of freedom of speech makes no distinction of 'constitutional significance' 'between compelled speech and compelled silence.' 'Although commercial speech is afforded less protection than private, noncommercial speech, it is still entitled to the protections of the First Amendment.' 'This holds true for both corporations and individuals alike."' Personal Care Products Council v. Bonta, 2024 U.S. Dist. LEXIS 104491 at pages 19-20 (citation's omitted). 1 Although some compelled speech is subject to strict judicial scrutiny Sanderson v. Bailey, 2024 U.S. Dist. LEXIS 180293 (an almost impossible standard for a government to satisfy), the commercial compelled speech being proposed in the Disclosure ordinance almost certainly would be judged by one of two easier to pass tests. "In the commercial speech context, the Supreme Court has articulated two tests for determining the constitutionality of governmental action. First, there is the test set forth in Cent. Hudson Gas & Elec. Corp. v. Pub. Serv. Comm'n of Nezv York, 447 U.S. 557. Under that test, the government may restrict or prohibit commercial speech that is not misleading or related to illegal activity, as long as the restriction or prohibition directly advances a substantial governmental interest and is not more extensive than necessary. Second, there is the less stringent test set forth in Zauderer v. Off. Of Disciplinary Couns. Of Supreme Ct. of Ohio, 471 U.S. 626. Under Zauderer, the government may compel commercial speech so long as it is reasonably related to a substantial governmental interest, and the compelled speech is (1) purely factual, (2) noncontroversial, and (3) not unjustified or unduly burdensome." Id. The proposed code section requires only "purely factual" information to be submitted by a landlord. Such information about fees and costa for residential rentals is also "non -controversial." So the first two parts of the Zauderer test have been met by the proposed code section. "In Zauderer, the Supreme Court examined an Ohio rule that required attorneys advertising their contingency fee services to disclose that 'the client may have to bear certain expenses even if he loses.' In upholding the rule, the Court noted that the required disclosure involved 'purely factual and uncontroversial information about the terms under which [the attorney's] services will be available.' Because the attorney had a 'minimal' constitutionally protected interest in withholding that information from potential clients, the regulation was subject to rational basis review." Door Dash, Inc. v. City of Nezv York, 2024 U.S. Dist. LEXIS 173357 page 32. "The Court explained that, 'because the extension of First Amendment protection to commercial speech is justified principally by the value to consumers of the information such speech provides, [an advertiser's] constitutionally protected interest in not providing any particular factual information in his advertising is minimal."' Cigar Association of America v. USFDA, 315 F. Supp 3d 143,165 (District Court of D.C. 2018). Please remember the first part of the Zauderer test is that the disclosure requirement must be "reasonably related to a substantial governmental interest." This ordinance proposes several reasons in its whereas clauses to establish the City's "substantial government interest" in protecting prospective tenants in making "informed, well -considered decisions" so they "are better equipped to budget effectively and maintain housing stability." These statements need to be supported factually by advocates and citizens supporting disclosure requirements. The advocates of this proposal should present to the City Council factual accounts of true life situations in Fayetteville in which tenants suffered a financial loss 2 or may have had to leave their apartment or house because unknown and unanticipated costs and fees increased their monthly payments higher than they could afford. Costs and fees above the advertised rent not revealed to prospective tenants before paying for the application and background check fees could force prospective tenants not to rent the dwelling after their rental application has been approved and paid for. Therefore, these preliminary application fees should not be paid until full disclosure of all rental costs have been provided to prospective tenants. If this problem has occurred, such problems for prospective tenants should be documented to the City Council to provide proper justification for this disclosure requirement. Rental management companies and landlords should be consulted by proponents of this ordinance to ensure the provisions of this Disclosure code section will not be "unduly burdensome." Rental management companies and landlords should be given an opportunity to suggest changes to any part of this disclosure requirement that they feel is unduly burdensome to them. The City Council should not pass this ordinance until it has heard substantial FACTUAL support justifying the need for the disclosures. The Council also should be informed about consultations with residential rental managing companies and landlords about possible burdensome provisions in this ordinance and any proposals to alleviate such burdens while still providing sufficient and timely disclosure of the full monthly costs to rent the dwelling. I have drafted a slightly modified ordinance which Council Member Moore has approved and will be presenting as an amendment this evening. This amended ordinance is attached for your consideration. 3 AN ORDINANCE TO ENACT § 120.03 DISCLOSURE OF RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE WHEREAS, potential tenants often make housing decisions based on advertised rent prices but may not be fully aware of additional fees and costs that could significantly affect their ability to afford and maintain rental housing; and WHEREAS, clear and accurate disclosure of all fees and costs associated with rental properties allows prospective tenants to make informed, well -considered decisions; and WHEREAS, providing a clear breakdown of costs ensures that tenants are better equipped to budget effectively and maintain housing stability; and WHEREAS, by requiring the disclosure of all rental fees and costs before a landlord requires any payment for a rental application review or background checks should prevent a prospective tenant from wasting money on an application fee in order to rent housing that the tenant cannot afford. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts § 120.03 Disclosure of Rental Fees and Costs as follows: "120.03 Disclosure of Residential Rental Fees and Costs (A) Required Disclosures. Landlords or property owners of residential properties shall include a clear and comprehensive disclosure of all fees and costs that are likely be charged to the tenant by the landlord or property owner prior to any required payment for rental application review or background check or prior to furnishing the lease if the landlord has not earlier required payment for rental application review or background checks. This includes, but is not limited to: 1. Application and Background Check Fees: Fees landlords require to process rental applications or perform background checks, if any. Explanation whether rental application fee is for the housing unit or assessed against all adult tenants is required. 2. Rent: The base monthly rent amount. 3. Security Deposit: The amount required as a security deposit. 4. Maintenance Fees: Costs for regular monthly or periodic maintenance that may be charged to the tenant. 5. Utility Costs: Charges for utilities such as water, electricity, gas, internet, or trash collection the tenant pays to the landlord. This does not include costs associated with utilities in the name of the tenant. 6. Pet Fees: Any fees, costs, or deposits associated with keeping pets on the property. 7. Parking Fees: Charges for parking spaces or permits, if applicable. 8. Late Fees: The fees imposed for late rent payments including any grace periods, charges schedules, or escalating fee policies. 9. Administrative, Leasing, or Miscellaneous Fees: Any other fees imposed on a tenant related to the administration of the lease or for other purposes not listed above. (B) Clear and Prominent Disclosure of All Rental Costs are Required. 1. All fees and costs must be disclosed clearly and in a manner that is easily accessible, visible, and understandable to potential tenants. Fees must be itemized and presented separately from the base rent amount and shall be accompanied by a description of the service(s) associated with each fee. 2. In online listings, this disclosure shall be presented on the same page as the listing details. 3. In print advertisements, this disclosure should be included in the body of the advertisement or in a clearly visible section. 4. If there is a leasing office onsite, this information shall be displayed along with any required business licenses or permits. 5. A copy of the list shall be attached to all paper rental applications. 6. In any lease agreement or contract, this disclosure shall be included in a separate section within the body of the contract or attached as an exhibit or appendix to the contract. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, February 25, 2025 4:30 PM City Hall Room 219 City Council Members Council Member Robert B. Stafford Ward 1 Council Member Dr. D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Min. Monique Jones Ward 4 Mayor Molly Rawn City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Tentative Agenda February 25, 2025 MEETING INFORMATION: 1. WEBINAR ID: 882 1191 1241 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/ REGISTER/WN 14KY3HMJSNSDXEL ZQ3QYQ AGENDAITEMCOMMENT(c)-FAYETTEVILLE-AR.GOV CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS 1. MONTHLY FINANCIAL REPORT - CHIEF FINANCIAL OFFICER A. CONSENT A.1. APPROVAL OF THE FEBRUARY 18, 2025 CITY COUNCIL MEETING MINUTES A.2. MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE (2024-1096) A.3. BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE 1-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT (2025-229) A.4. NORTHWEST ARKANSAS WINWATER, CO. (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE 1-49/MLK UTILITY RELOCATIONS PROJECT (2025-230) City of Fayetteville, Arkansas page 2 City Council Meeting Tentative Agenda February 25, 2025 A.5. JA RIGGS, CO. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-198) A.6. RANDALL FORD, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT (2025-200) A.7. ACME TRENCHLESS, INC. (PURCHASE AGREEMENT): A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHLESS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES (2024-1065) A.8. SIDDONS-MARTIN EMERGENCY GROUP, LLC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT (2025-199) A.9. HAZMAT SERVICES REVENUE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET (2025-180) A.10. FY2025 PER CAPITA JAIL FEE AGREEMENT (RESOLUTION): A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 (2025-184) B. UNFINISHED BUSINESS B.1. REPEAL ORDINANCE 6800 (ORDINANCE): AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED (2025-136) City of Fayetteville, Arkansas page 3 City Council Meeting Tentative Agenda February 25, 2025 AT THE FEBRUARY 4, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE SECOND READING B.2. APPEAL: PZD-2024-0005: (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): /_l0to] VN1►M10IQato7eI»d01T/�_\Va6919]a1019/e10NW10l0l219f,07011010 DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE ROAD AND WEST SALEM ROAD IN WARD 4 (2025-152) AT THE FEBRUARY 18, 2025 CITY COUNCIL MEETING THIS ORDINANCE WAS LEFT ON THE FIRST READING C. NEW BUSINESS C.1. 2025 FIRE/POLICE PAY AND BENEFITS STUDY (STEP -PAY PLAN APPROVAL): A RESOLUTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PREPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS (2025-201) C.2. 2025 EMPLOYEE COMPENSATION ADJUSTMENT (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500.00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT (2025-203) C.3. 1780 NORTH FOX HUNTER ROAD (SEWER SERVICE EXTENSION): A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD (2025-204) CA. ORDINANCE §114.02 - FARMER'S MARKET (AMENDMENT): AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS (2025- 154) C.5. TRUTH IN LEASING (ORDINANCE): AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF City of Fayetteville, Arkansas page 4 City Council Meeting Tentative Agenda February 25, 2025 RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE (2025-231) PROPOSED AGENDA ADDITIONS D. CITY COUNCIL AGENDA SESSION PRESENTATIONS D.1. SALES TAX REPORT - CHIEF FINANCIAL OFFICER ENERGY REPORT - ENVIRONMENTAL DIRECTOR E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT City of Fayetteville, Arkansas page 5 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 CITY COUNCIL MEMO 2024-1096 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Mike Parker — Cost Share Agreement for Fire Hydrant and Water Service Line Relocation Costs RECOMMENDATION: Staff recommends approval of a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along N. Vandeventer Ave. BACKGROUND: Infill development is proposed by Mike Parker along N. Vandeventer Ave. between W. Lawson St. and W. Holly St. (parcels 765-13906-001, 765-13906-004, and 765-13906-005). These three lots were formerly part of a large estate lot and have been subdivided. Large single-family homes are proposed. DISCUSSION: In order to service these houses, the developer installed a waterline from W. Holly St. north approximately 300- FT of 8-inch diameter waterline, a fire hydrant, new water meters, and tied over existing water meters in the project vicinity. This waterline benefits existing customers in the area by adding a new fire hydrant where none existed, adding capacity due to the larger water line, and by adjusting existing water meter feeds to be compliant by being connected to the new main directly across from the meter location. Beforehand, these meters had long, non- compliant service lines feeding across neighboring properties. The development team requests that the City enter into a cost share agreement to reimburse the costs associated with the fire hydrant installation and existing customer meter re -connections for a total cost share request of $15,600.00. BUDGET/STAFF IMPACT: Funds are available in the Water & Sewer Impact Fee Cost Sharing account. ATTACHMENTS: SRF (#3) , Cost Share Agreement with Exhibits (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1096 Mike Parker — Cost Share Agreement for Fire Hydrant and Water Service Line Relocation Costs A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE WHEREAS, Mike Parker has proposed to construct three single-family homes along North Vandeventer Avenue between West Lawson Street and West Holly Street on lots that were formerly part of a single large estate lot; and WHEREAS, in order to service these houses, the developer installed approximately 300 feet of 8-inch diameter waterline from W. Holly St. north, a fire hydrant, new water meters, and tied over existing water meters in the project vicinity; and WHEREAS, the waterline benefits existing customers in the area by adding a new fire hydrant where none existed, adding capacity due to the larger water line, and by adjusting existing water meter feeds to be compliant by being connected to the new main; and WHEREAS, the development team requests that the City enter into a cost share agreement to reimburse the costs associated with the fire hydrant installation and existing customer meter re -connections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along North Vandeventer Avenue. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2024-1096 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/6/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of non -compliant water service lines along N. Vandeventer Ave. Budget Impact: 5400.720.5600-5808.00 Water & Sewer Account Number Fund 04039.1 Water & Sewer Impact Fee Cost Sharing Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 3,482,470.00 $ 2,210,513.00 5 1,271,957.00 $ 15,600.00 1,256,357.00 Previous Ordinance or Resolution # Approval Date: V20221130 CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this day of March, 2025, by and between the City of Fayetteville, Arkansas ("City") and Mike Parker, witnesseth: WHEREAS, Mike Parker has requested that the City share in the cost of constructing a new fire hydrant and reconnecting two existing water service lines for an 8-inch water main along a portion of North Vandeventer Avenue as part of the development of the area north of West Holly Street; and WHEREAS, constructing this fire hydrant and relocating these water service lines will allow development of this property, will extend water service to an area in the core of the City that has never been served before, and will also provide for ample future capacity which the City recognizes will be necessary for the area that is served by this water main; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system." NOW, THEREFORE, the City of Fayetteville, Arkansas and Mike Parker agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Mike Parker for 100% of the cost to install a fire hydrant and relocate two existing water service lines in the area identified in Exhibit "A" up to a maximum -not -to -exceed amount of $15,600.00 as was estimated by the builder's representative and shown on Exhibit "B", attached. B. Payments due to Mike Parker, shall be remitted within sixty (60) days after receipt of valid invoices. 2. Mike Parker agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the fire hydrant and water service line relocations. Page 1 of 2 C. Pay for the fire hydrant and water service line relocations (with reimbursement of 100% of the cost by the City of Fayetteville in a not -to -exceed amount of $15,600.00. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: MIKE PARKER CITY OF FAYETTEVILLE, ARKANSAS By: By: MIKE PARKER MOLLY A. RAWN, Mayor ATTEST: ATTEST: By: By: oq� �. KARA PAXTON, City Clerk Page 2 of 2 EXHIBIT A I' I� I II "mx it susncxxce ' ' II II I � I I I I I; III III I, itI I I ,ss.s. sse.T I I --I-j-zoseunu�. I I lil II I I I , uxcmovswe. I I I ws I I II x.,e�wo, I I l�m I I ---------- PR I I I I �zvww cs � I I I I I I III e L_ I 1—om�'sa II �vnu;� I mm« I a.osoIX�mcE_., I 4we•wm.mmox.,a I GRAPHIC SCALE c>"�I �azeonm" zae•wm. Ig urEesm __/ ___TI n w.�ac srn, za•u° Beau sxma ,a+x•*sza c zwm. �uwcss z co.vnc,. .x.m PRUR�"+m xxnz swe: r=ao-oe+m vm.swe: �=su z+m z+m s+m s.s" <.m QUANTITIES 308 L.F. OF 8' C-900 WATERLINE 1 B'X& TAP AND 8' G.V. 2 45" BENDS 1 FIRE HYDRANT 1-8' G.V. + BLOW -OFF N W E S JORGENSEN ♦ +ASSOCIATES Civil Engineering Surveying June 17, 2024 City of Fayetteville Attn: Corey Granderson, PE Re: Parker Waterline Extension 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 www.iorgensenassoc.com Established 1985 In regards the waterline extension along the Vandeventer (re GRD-2023-0117) we are kindly seeking a cost share with the city for this extension to install a fire hydrant along a street that currently doesn't have one, and the cost to move existing (non -conforming) water meters onto the new line. We are not asking for a cost share for the majority of the extension, as it namely serves future development on the east side. However, we do feel that these upgrades that we are asking for, are improvements that enhance the water distribution system of the City of Fayetteville. Attached herewith, is the awarded bid to Sweetser Construction for the overall project. For our cost share request, we kindly ask that the city participate in the cost of the following: Fire Hydrant: $12,000 Re -connect existing water services: $3,600 Please review at your convenience and let us know how we can be of further assistance for this project. Sincerely; Blake Jorgensen, PE #R JORGENSEN +ASSOCIATES v Ovil Engineering Surveying Parker Waterline Extension Bid Tab March 15, 2024 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 Established 1985 The following Bid Tab shall be used in relation to the Parker Waterline Extension along Vandeventer Avenue, Fayetteville, AR 72703. Contractors shall submit sealed bids or emailed, to Jorgensen + Associates (blake@iorgenseneassoc.com) by April 1" 10:00 am. Plans can be found at this link. Water _.. _.. Item # Description Quantity Unit Unit Price Amount 1 8" Waterline w/ backfill under roadway 157 L.F. 9.5' oo o� 2 8" Waterline non -roadway 157 L.F. 75—�✓ 3 8"x6" Tap and Valve 1 EA D D. � az 4 8" - 45° Bend and Thrust Block 2 EA ap no 00 0'6 5 Fire Hydrant Assembly w/ 6"x8" Tee 1 EA °> a p o 6 DMS 1 EA 4- ,Y00, °-°� 7 SMS 1 EA Coo,1O 3OOD.ov 8 Blowoff 1 EA pp °=- D a' 9 Saw cut and Patch 1 EA Mpg• pp o, 10 Mill and Overlay If required) 1 EA lV _g 11 Re -connect existin water services _ _ 2 EA / 000, °2 3 6100, °Q 12 Clean & Test WTR 1 EA 7s p, oO '7Sp , O2 13 Y_ Bond Water 1 EA 0 0� o 14 Rock Excavation if encountered 1 CY 00 om Total Plans have not been fully approved by all jurisdictions; therefore, some changes to the plans and quantities may be necessary. Bid Notes: 1) Contractors to consult Fayetteville's Water & Sewer Specifications 2022 Edition. 2) Contractors to consult Fayetteville's Street Specifications 2020 Edition. 3) Standard construction stake -out will be provided by Jorgensen + Associates: 4) Lab Tests will be paid for by Owner (ordered by Contractor). 5) Contractor to consult plans for any errors and omissions from the unit price schedule and alter bid for any other items as necessary. SWEETSER CONSTRUCTION, INC. 590 W. POPLAR FAYETTEVILLE, AR 72703 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 CITY COUNCIL MEMO 2025-229 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Brothers Construction, Inc. - Change Order No. 1 for 149/MLK Utility Relocations RECOMMENDATION: Staff recommends approval of a change order to the Construction Contract with Brothers Construction, Inc. in an amount not to exceed $2,271,273.00, and approval of a budget adjustment in the amount of $1,647,581.43 to recognize revenue from the Arkansas Department of Transportation. BACKGROUND: On November 7, 2023 the City of Fayetteville accepted sealed competitive bids for the MILK 1-49 Interchange 15th Street Area Utility Relocations (ArDOT Project 040846) project. Brothers Construction, Inc. submitted the lowest bid of $3,963,291.00. The project has progressed on -schedule and within budget to -date with project completion anticipated in March/April 2025. During this project Brothers Construction, Inc. was acquired by Nabholz Construction Corp. This contract represents Phase I of a large utility relocation project that will extend through the MILK Interchange west to Leflar Lane near the Lowes store. Part of the Phase II scope includes a long waterline bore under 1-49 in the immediate vicinity of the Phase I work near 15th Street. DISCUSSION: Throughout this project the City and ARDOT have coordinated to expedite project schedule, overlapping and phasing work were possible to keep the roadway project progressing on -time. One such opportunity is to utilize a change order with Brothers Construction for a waterline bore under 1-49 and associated waterline tie-in work immediately, instead of including this scope in the Phase II construction bid later this year. This methodology will allow this scope of work to advance much sooner and thereby clear these areas for further ARDOT work to continue unimpeded. The change order pricing proposed by Brothers Construction is in -line with engineering cost estimates for this type and scale of work. The bore is a trenchless installation of 560-feet of 36-inch diameter steel encasement with an 18-inch waterline inserted through the encasement and tied -in to the existing water system on each side of 1-49 south of the interchange. While the Phase I scope was 100% reimbursable to the City, this additional scope of work will be reimbursable at a rate of 72.54% based on the entire Phase II scope, which was previously memorialized in a Utility Relocation Agreement between ARDOT and the City of Fayetteville (Res. 294-24). BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Funds are available in the Water & Sewer Relocations account. A budget adjustment is attached to recognize revenue in the amount of $1,647,581.43, because the water and sewer relocations are 72.54% reimbursable by ARDOT. ATTACHMENTS: SRF (#3) , BA (#4), Letter of Recommendation (#5), Contractor Request (#6), Change Order No. 1 (#7) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-229 Brothers Construction, Inc. - Change Order No. 1 for I49/MLK Utility Relocations A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE 1-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on January 2, 2024, the City Council approved Resolution 9-24 and authorized a contract with Brothers Construction Inc. for the MLK/I-49 Interchange/ 1 5th Street Area Utility Relocations Project; and WHEREAS, the project has progressed on -schedule and within budget to -date with project completion anticipated in March/April 2025; and WHEREAS, during this project Brothers Construction, Inc. was acquired by Nabholz Construction Corp. but still operates as a wholly owned subsidiary; and WHEREAS, Change Order No. 1 provides for the trenchless installation of 560-feet of 36-inch diameter steel encasement with an 18-inch waterline inserted through the encasement and tied -in to the existing water system on each side of I-49 south of the interchange. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 1 to the contract with Brothers Construction Inc., a wholly owned subsidiary of Nabholz Construction Corp., in an amount not to exceed $2,271,273.00 for the I-49/MLK utility relocations. A copy of Change Order No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2025-229 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/12/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a change order to the Construction Contract with Brothers Construction, Inc. in an amount not to exceed $2,271,273.00, and approval of a budget adjustment in the amount of $1,647,581.43 to recognize revenue from the Arkansas Department of Transportation. Budget Impact: 5400.720.5600-5808.00 5400.720.5700- 5815.00 Account Number 11011.2301 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Water & Sewer Fund Water & Sewer Relocations Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 9,781,598.00 $ 8,749,786.37 5 1,031,811.63 $ 2,271,273.00 $ 1,647,582.00 408,120.63 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number WATER SEWER (720) /Org2 2025 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Change Order #1 to the construction contract with Brothers Construction, Inc. and associated with the agreement with the Arkansas Department of Transportation (ARDOT) related to the Interstate-49 MILK Interchange Improvements ARDOT Project 040846, and approval of a budget adjustment. COUNCIL DATE: ITEM ID#: 3/4/2025 2025-229 Holly Black 217412025 7.39 RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 1,647,582 1,647,582 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2025211 Account Name 5400.720.5600-5808.00 1,179,367 - 11011 2301 EX Improvements - Water Line 5400.720.5700-5815.00 5400.720.5600-4309.00 567,818 - - 1,235,686 11011 11011 2301 EX 2301 RE Improvements - Sewer Federal Grants - Capital 5400.720.5700-4309.00 5400.860.5700-5911.99 - (85,032) 411,896 11011 11011 2301 RE 2019.7212 EX Federal Grants - Capital Contingency - Capital Project 5400.860.5700-5815.00 (14,571) - 11011 2019.7212 EX Improvements - Sewer I of 1 HWHAAArKI N S 4WE I E N G I N E E R S, I N C. Engineering Client Success February 5, 2025 Mr. Corey Granderson, P.E. Utilities Engineer City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Re: Utility Relocation 1-49/MLK Interchange COF Project No. 25-29, HW Project No. 2022129, ARDOT 040846 Dear Mr. Granderson: The Change Order to the referenced project is recommended for approval. The additional water distribution main is necessary to facilitate the 1-49 improvements ARDOT is currently constructing. The purpose of the water distribution relocation is to relocate an 8-inch and 18-inch water main outside of the acquired ARDOT Right of Way and to eliminate a conflict with an existing 12-inch water main. The 12-inch water main currently under the overpass parallel to MLK is to be replaced by the proposed 18-inch water main boring under 1-49. ARDOT extended roadway improvements on South Shiloh Drive at Tract 45 to the scope of the project after the design of the utility relocation for the 15th Street Overpass. The additional tract requires the 8-inch water main to be relocated. The 18-inch water main will replace the existing 12-inch water main in conflict with the construction of the new overpass at 1-49/MLK. The proposed alignment for the 18-inch water main is the shortest distance crossing 1-49. The change order would facilitate the relocation of utility conflicts and minimize any delays of roadway improvements currently being constructed by ARDOT. The unit costs and lump sum items are acceptable costs based on our previous projects and engineering estimates. We trust that this is satisfactory for your review and consideration. If you have any questions, or require any additional information, please do not hesitate to call. Sincerely, HAWKINS-WEIR ENGINEERS, INC. Oren Noble, P.E. CON/clk 110 So. 7th Street • P.O. Box 648 • Vm Buren, AR 72957 • Ph: (479) 474-1227 • FaN: (479) 474-8531 21 I Natural Resources Drive • Little Rock, AR 72205 • Ph: (501) 374-4846 516 East Millsap Road • Suite 103 • Fayetteville, AR 72703 • Ph: (479) 455-2206 403 Gar ison Avenue • Suite 10I • Fort Smith, AR 72901 • Ph: (479) 242-4685 umueahntokins-eoeir.ram Ute. Relocates For I-49/15th St Interchange (Potential Change Order) NA1101Z Nabholz Construction Corporation 625 Kerr St Van Buren, Arkansas 72956 Contact: Joe Fifer Phone: 501-993-8749 Email: joe.fifer@nabholz.com Quote To: Hawkins Weir / City of Fayetteville Project Location: Engineer: Attention: Oren Noble, PE Date of Plans: Phone: 479-455-2206 Geotech: Email: oren.noble@hawkins-weir.com Date of Report: See footnotes for inclusions and exclusions. I-49 / 15th St Fayetteville, AR Hawkins -Weir January 2025 (MLK Set) NA NA ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 1001 Performance and Payment Bonds 1.00 LS 13,052.00 13,052.00 1002 Mobilization 1.00 LS 7,970.00 7,970.00 1003 Maintenance of Traffic 1.00 LS 1,528.00 1,528.00 1004 Trench Safety 1.00 LS 95,000.00 95,000.00 1005 Erosion Control 1.00 LS 5,600.00 5,600.00 1006 Site Preparation 1.00 LS 2,515.00 2,515.00 1007 Clear and Grub 1.00 LS 1,267.00 1,267.00 1009 Construction Dewatering 1.00 LS 10,000.00 10,000.00 1012 Filling and Testing Waterline 1.00 LS 5,100.00 5,100.00 1017 Remove Curb and Gutter 80.00 LF 17.00 1,360.00 1018 Class 7 Trench Backfill - Paved Areas 350.00 CY 75.00 26,250.00 1024 Pipe Casing - 36" Bored 560.00 LF 2,600.00 1,456,000.00 1036 Seed, Fertilizer, Mulch 700.00 SY 1.00 700.00 1037 Solid Sodding 1,000.00 SY 7.00 7,000.00 1038 Asphalt Repair - 3" Thick 125.00 SY 157.00 19,625.00 1041 Install Curb and Gutter 80.00 LF 36.50 2,920.00 1046 Ductile Iron Fittings 3,060.00 LBS 27.00 82,620.00 1047 18" Butterfly Valve with Valve Box 3.00 EA 25,000.00 75,000.00 1048 Fire Hydrant Assembly 1.00 EA 14,000.00 14,000.00 1050 Connect to Existing 24" Water Main 1.00 EA 16,400.00 16,400.00 1053 Concrete Blocking 48.00 CY 650.00 31,200.00 1056 Water Marker Post 4.00 EA 85.00 340.00 2001 18" Ductile Waterline 702.00 LF 385.00 270,270.00 2002 Cut and Cap Existing 8" Waterline 2.00 EA 4,625.00 9,250.00 2003 8" C900 Waterline 461.00 LF 156.00 71,916.00 2004 8" Tapping Sleeve and Valve 2.00 EA 8,000.00 16,000.00 2005 Demo Concrete Pavement 170.001 SY 42.001 7,140.00 2006 Concrete Pavement 170.001 SY 125.001 21,250.00 Page 1 of 2 ITEM I DESCRIPTION I QUANTITY I UNIT I UNIT PRICE I AMOUNT GRAND TOTAL $2,271,273.O0 NOTES: "1000" Line items based on original unit pricing and numbering sequence "2000" Line items based on additional items not already in current contract Page 2 of 2 'OS u1NmeV'mmm SYSNYNUY i1IIA31134YJ �tl A 10 I I J SZZOI' � ebe( a(-) W90ZZSS0I—) S89tZ0Z (6[o) --ot wol ro+z Ol 00+0/19+; V1S Ol 00+0 V1S o N raoa ewe eiii„euertej haws uoj NV7d VIY ' W 6 NIL31VM/8 HIMM31VM m g Pelf■ ' N � �i>ik�3 N �� N 3� w� I..'.,0"ti IA3a 5 xva a 31v0 NOIS�i � 3l Y15N3[Nt 3HL bYv SRtlll VJ013d' llt)fl/I k 'a N w M C E 3 iof Rk �.f - / — bo 7Ibd[nd oow a -- Moog HLNON 667 ________________ oNnoa H(nos 6*1 00+Z a ------------ i �zE .---------- 6,&VVa NO oo+t�Q`s 80 I L P.,` 0000 �' � i w gay r & :: ::: w - S ulameV'mmm SYSNYNUY i1IIA31134YJ �tl A 10 I I J SZZOI' 7 968 a(-) W90ZZ9SrI—) 5896'ZOZ (6[01 --ot wol £O+L Or 00+0/19+> VLS Ol 00+0 V1S o � oaaax, a Rr �wsu0, 3 6 NIVIY a31VX19M/8 NIVM a31VIA m g Pelf■ ' N I �i>ik�3 N I� N 3� _ w� n I � NOISin3a I a v lY _� �;��p#�� 3i1IA3L(34NYlpH3[N� XM Oln 6Y a � o o � 31r0 �i � 3l Y15N3[Nt 3N[ bY5rsxrMavv SRtlllVJ013d'llt)f1N k 'a N w M C Y aDF y W O Q [e a� u 30 H 8 $m� 0 1� ...................... ^ J N a+................... 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The Contract is changed as follows: CHANGE ORDER Contract Title: Bid 23-44, Construction, Utility Relocations for I-49/15th Street Date of Issuance: ORDINANCE/RESOLUTION: September 24, 2025 Effective: January 2, 2024 Interchange February 5, 2025 Bid Bid Previous Unit Contract Revised Revised Original Revised Item Item Estimated of Unit Estimated Unit Estimated Estimated No. Description Quantity Measure Price Quantity Price Cost Cost CO1.01 Performance and Payment Bonds 0.00 LS $ _ 1.00 $ 13,052.00 $ - $ 13,052.00 CO1.02 Mobilization 0.00 LS $ _ 1.00 $ 7,970.00 $ - $ 7,970.00 CO1.03 Maintenance of Traffic 0.00 LS $ _ 1.00 $ 1,528.00 $ - $ 1,528.00 CO1.04 Trench Safety 0.00 LS $ _ 1.00 $ 95,000.00 $ - $ 95,000.00 COI.05 Erosion Control 0.00 LS $ _ 1.00 $ 5,600.00 $ - $ 5,600.00 CO1.06 Site Preparation 0.00 LS $ _ 1.00 $ 2,515.00 $ - $ 2,515.00 CO1.07 Clear and Grub 0.00 LS $ _ 1.00 $ 1,267.00 $ - $ 1,267.00 CO1.08 Construction Dewatering 0.00 LS $ _ 1.00 $ 10,000.00 $ - $ 10,000.00 CO1.09 Filling and Testing Waterline 0.00 LS $ _ 1.00 $ 5,100.00 $ - $ 5,100.00 CO1.10 Remove Curb and Gutter 0.00 LF $ _ 80.00 $ 17.00 $ - $ 1,360.00 CO1.11 Class 7 Trench Backfill - Paved Areas 0.00 CY $ - 350.00 $ 75.00 $ - $ 26,250.00 COI.12 Pipe Casing - 36" Bored 0.00 LF $ _ 560.00 $ 2,600.00 $ - $ 1,456,000.00 CO1.13 Seed, Fertilizer, Mulch 0.00 SY $ _ 700.00 $ 1.00 $ - $ 700.00 CO1.14 Solid Sodding 0.00 SY $ _ 1,000.00 $ 7.00 $ - $ 7,000.00 CO1.15 Asphalt Repair - 3"Thick 0.00 SY $ _ 125.00 $ 157.00 $ - $ 19,625.00 CO1.16 Install Curb and Gutter 0.00 LF $ _ 80.00 $ 36.50 $ - $ 2,920.00 CO1.17 Ductile Iron Fittings 0.00 LBS $ _ 3,060.00 $ 27.00 $ - $ 82,620.00 COI.18 18" Butterfly Valve with Valve Box 0.00 EA $ _ 3.00 $ 25,000.00 $ - $ 75,000.00 CO1.19 Fire Hydrant Assembly 0.00 EA $ _ 1.00 $ 14,000.00 $ - $ 14,000.00 CO1.20 Connect to Existing 24"Water Main 0.00 EA $ - 1.00 $ 16,400.00 $ - $ 16,400.00 COI.21 Concrete Blocking 0.00 CY I $ _ 1 48.00 $ 650.00 1 $ - $ 31,200.00 CO1.22 Water Marker Post 10.001 EA I $ _ 1 4.00 $ 85.00 1 $ - $ 340.00 Page 1 of 2 C01.23 18" Ductile Waterline 0.00 LF $ _ 702.00 $ 385.00 $ - $ 270,270.00 CO1.24 Cut and Cap Existing 8" Waterline 0.00 EA $ _ 2.00 $ 4,625.00 $ - $ 9,250.00 C01.25 8" C900 Waterline 0.00 LF $ _ 461.00 $ 156.00 $ - $ 71,916.00 CO1.26 8" Tapping Sleeve and Valve 0.00 EA $ _ 2.00 $ 8,000.00 $ - $ 16,000.00 C01.27 Demo Concrete Pavement 0.00 SY I $ _ 170.00 $ 42.00 1 $ - $ 7,140.00 CO1.28 Concrete Pavement 0.00 SY I $ _ 1 170.00 $ 125.00 1 $ - $ 21,250.00 Summation of Cost $ - $ 2,271,273.00 Net Cost for this Change Order $2,271,273.00 NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work Change Directives not incorporated in this or previous Change Orders. Brothers Construction, Inc. CITY OF FAYETTEVILLE BY DATE BY DATE Page 2 of 2 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Bid 25-22, Utility Relocation Materials RECOMMENDATION: CITY COUNCIL MEMO 2025-230 Staff recommends awarding Bid 25-22 and authorizing the purchase of various large diameter water valves and appurtenances necessary for the 1-49/MLK Utility Relocations Project from Northwest Arkansas WinWater Co. in the amount of $367,098.08 plus applicable taxes and freight charges. BACKGROUND: The City is relocating water and sewer infrastructure along the MLK corridor in conjunction with the ARDOT improvements to the roadway in this area. To expedite scheduling, the City is procuring long lead-time materials in advance of a construction contract being awarded. DISCUSSION: The City solicited formal bids for ten large diameter water valves, two large diameter tapping sleeves, and two specialty air release valves per Bid 25-22 and received two bid responses as follows: Northwest Arkansas WinWater $367,098.08 Consolidated Pipe $380,050.00 Staff recommends awarding Bid 25-22 and authorizing the purchase of these items from Northwest Arkansas WinWater in the amount of $367,098.08 plus applicable taxes and freight charges. Freight is estimated at $200.00, and taxes are estimated at $35,811.56 for a total estimated cost of $403,109.64. BUDGET/STAFF IMPACT: Funds are available in the Water & Sewer Relocations account within the Water & Sewer fund. ATTACHMENTS: SRF (#3) , Bid 25-22, Bid Tab - Final (#4), Bid 25-22, Submittal (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-230 Bid 25-22, Utility Relocation Materials A RESOLUTION TO AWARD BID #25-22 AND AUTHORIZE THE PURCHASE OF VARIOUS LARGE DIAMETER WATER VALVES AND APPURTENANCES FROM NORTHWEST ARKANSAS WINWATER CO. IN THE AMOUNT OF $367,098.08 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR THE I-49/MLK UTILITY RELOCATIONS PROJECT WHEREAS, the City is relocating water and sewer infrastructure along the MLK corridor in conjunction with the ARDOT improvements to the roadway in this area; and WHEREAS, to expedite scheduling, the City is procuring long lead-time materials in advance of a construction contract being awarded. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-22 and authorizes the purchase of various large diameter water valves and appurtenances from Northwest Arkansas WinWater Co. in the amount of $367,098.08 plus any applicable taxes and freight charges for the I-49/MLK Utility Relocations Project. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/13/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid 25-22 and authorizing the purchase of various large diameter water valves and appurtenances necessary for the 1-49/MLK Utility Relocations Project from Northwest Arkansas WinWater Co. in the amount of $367,098.08 plus applicable taxes and freight charges. 5400.720.5600-5808.00 Account Number 11011.2301 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Water & Sewer Fund Water & Sewer Relopcations, 1-49 & Hwy 62 (MLK) Interchange Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 11,429,180.00 $ 11,021,059.37 408,120.63 $ 403,109.64 5,010.99 V20221130 Purchase Order Number: Change Order Number: Original Contract Number: Previous Ordinance or Resolution # Approval Date: Comments: Freight is estimated at $200.00 and taxes are estimated at $35,811.56, for a total estimated cost of $403,109.64. CITY OF FAYETTEVILLE ARKANSARKANSAS BID TABULATION Bid 25-22, Utility Relocation Materials DEADLINE: Wednesday, January 29, 2025 at 2:00 PM TOTAL Northwest Arkansas Winwater Consolidated Pipe $367,098.08 $380,050.00 Line # Description I QTYJ UOM Unit Extended Unit Extended 1 2 3 4 5 6 7 8 9 18" Butterfly Valve 24" Butterfly Valve 30" Butterfly Valve 36" Butterfly Valve 4" Combination Air/Vacuum Valve 30" Tapping Valve 36" Tapping Valve 30" Tapping Sleeve 36" Tapping Sleeve 4 1 1 2 2 1 1 1 1 EA EA EA EA EA EA EA EA EA $12,914.57 $17,869.34 $29,386.43 $51,658.28 $17,869.34 $29,386.43 $83,623.12 $7,738.68 $43,626.00 $65,249.00 $30,366.83 $37,580.40 $9,370.00 $37,480.00 $17,325.00 $32,150.00 $77,980.00 $7,940.00 $56,300.00 $82,250.00 $30,675.00 $37150.00 $17,325.00 $32,150.00 $38,990.00 $41,811.56 $3,869.34 $3,970.00 $56,300.00 $82,250.00 $30,675.00 $37,950.00 $43,626.00 $65,249.00 $30,366.83 37 580.40 of/3I Kenny Fitch, Sr CITY OF WA FAYETTEVILLE ARKANSAS Bid 25-22 Addendum 1 Northwest Arkansas Winwater Northwest Arkansas Winwater Co Supplier Response Event Information Number: Bid 25-22 Addendum 1 Title: Utility Relocation Materials Type: Invitation to Bid Issue Date: 1/5/2025 Deadline: 1/29/2025 02:00 PM (CT) Notes: The City of Fayetteville is seeking bids from qualified vendors for the purchase of various utility relocation materials. This bid is for the purchase of equipment only. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteville-ar.gov or by calling (479) 575- 8258. Contact Information Contact: Kenny Fitch Purchasing Agent Address: Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Email: kfitch@fayetteville-ar.gov Page 1 of 3 pages Vendor: Northwest Arkansas Winwater Bid 25-22 Addendum 1 Northwest Arkansas Winwater Information Contact: Jesse Slate Address: 500 SW 28th St Bentonville, AR 72712 Phone: (479) 273-6084 Email: jkslate@winwaterworks.com Web Address: https:Hnwawinwater.com/ By submitting your response, you certify that you are authorized to represent and bind your company. Tyler Hardin Signature Submitted at 1/29/2025 01:28:22 PM (CT) Supplier Note thhardin@winwaterworks.com Email am still waiting on a BABAA letter from AIR, they said they can provide one but I have not received it yet. Requested Attachments Bid 25-22, Bid Form and Signature Pages BID 25-22 SIGNED.pdf Please attach your signed, completed form. This can be found in the 'Attachments' tab. Letter from Manufacturer 25-22 Manufacturer BABAA Letters. pdf Please attach a letter from the product manufacturer stating the items meet Buy America Build America Act requirements.  Bid Attributes 1 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. ❑✓ Yes ❑ No 2 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. W Yes ❑ No 3 Addendum Acknowledgement: By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued for this bid. M I agree Page 2 of 3 pages Vendor: Northwest Arkansas Winwater Bid 25-22 Addendum 1 Bid Lines 9 36" Tapping Sleeve Quantity: 1 UOM: EA Price: $37,580.40 Total: $37,580.40 Response Total: $367,098.08 Page 3 of 3 pages Vendor: Northwest Arkansas Winwater Bid 25-22 Addendum 1 CITY OF FAYETTEV I LLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8256 TDD (Telecommunication Device for the Deaf): 479.521 1316 INVITATION TO BID: Bid 25-22, Utility Relocation Materials DEADLINE: Wednesday, January 29, 2025 before 2:00 PM, Local Time CONTACT: Purchasing Agent Kenny Fitch, kfitch @fay_etteviIle-ar_gov DATE OF ISSUE AND ADVERTISEMENT: 01/05/2025 No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third -party electronic bidding platform, or (2) delivering in person via sealed envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic bidding platform is strongly encouraged. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 1 of 13 City of Fayetteville Bid 25-22, Utility Relocation Materials Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 25-22, Utility Relocation Materials The City of Fayetteville is seeking bids from qualified vendors for the purchase of various utility relocation materials. This bid is for the purchase of equipment only. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteville-ar.gov or by calling (479) 575-8258. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at y r.gov/bia . All bids shall be received by Wednesday, January 29, 2024 before 2:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical bid to the City of Fayetteville, Purchasing Division address listed below. No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equipment. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline and Iivestreamed at https://www.youtube.com/user/cityoffayettevi Ilear. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. Any bidder providing a service shall be registered with the Arkansas Secretary of State prior to the bid award. The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of the Contract for a period of time which shall not exceed beyond ninety calendar days from the bid opening date. City of Fayetteville By: Kenny Fitch, Purchasing Agent TDD (Telecommunicotions Device for the Deaf): (479) 521-1316 Date of advertisement: 01/05/2024 This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas. City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 2 of 13 City of Fayetteville Bid 25-22, Utility Relocation Materials Required Bid Form — Bid Signature & Online Submittal Reqirements EXECUTION OF BID: All bidders shall submit this section, executed and completed in full by an authorized agent of the bidder. Bidders shall also complete submission through the City's online bidding portal ( vww.fayetteville-ar.gov/bids) and complete and submit all required information, which may include: • Bid Attributes • Bid Line Items — Bidders shall bid on all line items and not submit partial bids • Response Attachments o Required Bid Form (this form, completed in its entirety) Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. PRICE: Bidders shall submit pricing on the City's online bidding portal (www.fa etteville-ar.goy/bids) in the format presented online. Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to obtain documents necessary to submit a physical sealed bid; however, all bidders are strongly encouraged to submit on the City's online bidding portal. Upon signing this Bid, the bidder certifies that: 1. Bidder has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit(s) bid and listed meets or exceeds all of these 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Wtu c la contract, wall any public enLity as clefined is if aL a"Y time dur4 coatrac1 ttie a bo�wtt,, iir co�tca�.sr rH.�:::wtafy trie�cara:,te� �.:bi.L�:....t:.. - City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 3 of 13 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 5. Bidder, as an officer of their organization, or per the attached letter of authorization, is duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 9. As bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from �.'�'�C+het+o�Y�b'P��*tsa'�'io�3�r*r�rfeckern��ep�r�nertto* Y City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 4 of 13 City of Fayetteville Bid 25-22, Utility Relocation Materials Appendix A: Technical Specifications ALL BIDDERS SHALL SUBMIT THIS "TECHNICAL SPECIFICATIONS" SECTION WITH BID. FAILURE TO SUBMIT RESPONSE ON THIS "TECHNICAL SPECIFICATIONS" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. B14DING REQUIREMENTS: Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met / or not. This bid has Buy America Build America Act Requirements. 1. GENERAL- 1.1 It is the intent of the following specifications to describe a complete 18" Butterfly Valve, 24" Butterfly Valve, 30" Butterfly Valve, 36" Butterfly Valve, 4" Combination Air/Vacuum Valve, 30" Tapping Valve, 36" Tapping Valve, 30" Tapping Sleeve, and 36" Tapping Sleeve. 1.2 This bid is for materials only. 1.3 All specifications are written to meet City of Fayetteville specifications, unless otherwise noted. 1.4 All unit(s) bid shall meet or exceed the minimum requirements, or they will be deemed incomplete and will not be considered for bid award. 1.5 Unit(s) bid shall be new and of the latest standard production model as offered for commercial trade. 1.6 All materials submitted shall meet Buy America Build America Act (BABAA). A letter from the manufacturer stating the item meets BABAA shall be submitted with the bid. 1.7 The warranty period shall begin from the date of delivery and shall be for 2 years. 1.8 Materials shall be delivered FOB to 15 S Broyles Ave, Fayetteville, AR 72704. 2. MANUFACTURER/MODEL- 2.1 The 18" Butterfly Valves shall be Pratt Mechanical Joint Model HP25011 BFV MDT Buried Service Actuator with Spur Gear. 2.2 The 24", 30", and 36" Butterfly valves shall be Pratt Mechanical Joint Model HP25011 Drill BFV MDT Buried Service Actuator with Spur Gear MDT-6S. 2.3 The 4" Combination Air/Vacuum Release Valve shall be ARI Model D-46 Pro. 2.4 The 30" and 36" Tapping Sleeve shall be Smith Blair Model 624 full body, mechanical joint, epoxy coated with Flanged Outlet or Ford MITS-3830-36, Ford MJTS-3200-30. 3. TECHNICAL SPECIFICATONS — 3.1 The tapping sleeves shall be manufactured for an existing Ductile Iron Pipe. 3.2 The A�rMe?easeVa`ve Wed above rreets BABA, 3.3 pres tWOI fiWOR 40€445DP&+ 440R4WJW, 3.4 All bolts shall be 304 stainless steel. City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Appendix A Technical Specifications Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: /V D I'-j' �,� QS-� Af C9zw-,;A5 W i In Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name *BUSINESS ADDRESS: 5C)�> .SW a$4l" St *CITY: &,111, L �P— *STATE: —AR *ZIP: --D7/0, *PHONE: -a8-toDa14 FAX: *BY: (PRINTED NAME) M 41 rd iq *AUTHORIZED SIGNATURE: *TITLE: pu S-1, UNIQUE ENTITY NUMBER: *TAX ID NUMBER: _��f�1 %5o Acknowledge Addendums: CAGE NUMBER: Addendum No. Dated: 17 �,5 Acknowledged by: G�rd,/7 ) Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by. City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 5 of 13 City of Fayetteville Bid 25-22, Utility Relocation Materials General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www fayetteville-ar.gov/bids. All bids shall be received by the deadline, utilizing the electronic bidding software or as stated in the bid advertisement. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https-//www youtube com/user/cityoffayettev . No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equipment. d. The City will not be responsible for misdirected bids. Bidder should call the Purchasing Office at 479.575.8256 to ensure correct receipt of bidding documents rp for to opening time and date listed on the bid form. e Bidders shall have experience in providing products and/or services of the same or similar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by line item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in rY:�.►'� a .� � �31 u.•tt�n.�t c glc�jt h� �3d�E1� � � �s:. response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 6 of 13 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". b. All bidders shall promptly notify Kenny Fitch, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approve-d by the Purchasing Division, City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 7 of 13 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8256 to ensure receipt of their submittal documents prior to opening time and date listed. 9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHT TO AUDIT, FOIA, ANDJURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal Jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 8 of 13 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e ' u c : f�es w theRtJ AW 41 1rzYoiwArgo"unr� �, C�I �t � aat v s;ij04 City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 9 of 13 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT. SUBCONTRACTING. CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding camtr<aa pzQrieQcVaf Iiid nrntpL. �6he-rr'�r�sfpret�Stvr's5teff, arrd agerrf n�tire bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of F;3yM9V11e And shalt be pr& tbited alitil eittieran award is e�fey�et�eYi#e; ; tMMWr er, rrettrir her�shetf contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 10 of 13 influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. CERTIFICATE OF INSURANCE The successful bidder shall provide a Certificate of Insurance in accordance with specifications listed in this request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valid, when applicable, throughout project completion. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the following insurance which shall be maintained throughout the term of the bid. Any work sublet; the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged in work on the project is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Comprehensive General & Automotive Liability: Property Damage Liability: City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 11 of 13 Statutory Amount $250,000 each person $5m.uw agz,i ogre $100,000 aggregate 26. OTHER GENERAL CONDITIONS: Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. SaiestaxshaNnotbeinciudedin thebidprice. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Bidder in responding to this solicitation is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Bidder for any expense so incurred, regardless of whether or not the submittal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Kenny Fitch immediately via telephone (479.575.8258) or e-mail (kfitch @fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Kenny Fitch, City of Fayetteville, Purchasing Agent via e-mail (kfitch@fayetteville-ar.Rov) or telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be r�>'tical�cMs, Af` Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with stiff It ril task ini matioa to submit prnpasals meeting minimum specif"tions andlat test rewirementt` fs rtt "endedto h'&s content or to wdudi arry re?want of esserrna' data City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 12 of 13 Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. 1. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shalt herewith report the same in writing to City of Fayetteville. 27. ATTACHMENTS TO BID DOCUMENTS: - Appendix A- Technical Specifications City of Fayetteville, AR Bid 25-22, Utility Relocation Materials Page 13 of 13 January 29, 2025 DeZURIK, Inc. 250 Riverside Avenue North Sartell, Minnesota 56377 Subject: American Iron and Steel Step Certification for Fayetteville bid 25-22 Utility Relocation 0127.0050 Quote No.: QUO164173 I, Steve Symanietz certify that the (melting, bending, galvanizing, cutting, etc.) processes for (manufacturing or fabricating) the following products and/or materials shipped or provided for the subject project is in full compliance with Build America Buy America (BABA) Act 2 CFR 184 as derived from the Environmental Protection Agency's: Build America, Buy America Act implantation procedures for EPA Office of Water Federal Financial Assistance programs (Nov. 2022).The items listed below meets the 55% component test for manufactured products and/or 50% for iron and steel components. Item, Products and/or materials and location of delivery: DeZURIK: Model BAW Rubber Seated Butterfly Valve Such processes took place at the following location(s): Machining, assembly, testing, etc.: DeZURIK, Inc. 250 Riverside Avenue North Sartell, MN 56377 This certification is to be submitted upon request to interested parties (e.g. municipalities, consulting engineers, general contractors, etc.) If any of the above compliance statements change while providing materials to this project, please immediately notify the person(s) who is requesting to use your a6. paxhKAWl- Sincerely, Steve Symanie+ Municipal Sales Support Manager 320-259-2355 office 3PO-442-i444 Cr,4 Smith -Blair, Inc. 30 Globe Ave Texarkana, AR 71854 P, 870 773 5100 F 870 773 5104 a xylem bran! January 29, 2025 Subject: Amencan Iron and Steel, BABA Pre -Certification Quote #: B21217329 Job Name: BABA - BID 25-22 UTILITY RELOCATION MATERIALS - FAYETTEVILLE, AR. I certify that the manufacturing process for the following products and/or material shipped or provided for the project will be in full compliance with the Infrastructure Investment and Jobs Act, also known as Build America, Buy American Act of 2021, BABA Act or BABAA or Public Law 117-58. This certification also applies to the American Iron and Steel requirements as originally mandated in the EPA's State Revolving Fund Programs of the Consolidated Appropriations Act of 2014. All items quoted on the above referenced quote will meet required compliance specifications when specifically quoted and ordered per these requirements. Such processes will take place in the Texarkana, Arkansas manufacturing facility for Smith Blair, Inc. If any of the above compliance statements change while providing material to this project we will immediately notify the prime contractor and the engineer. Please contact me if you have any questions at insidesalesna xylem.com. Sincerely, Misty King, Customer Service Manager Steve Palmore, Application/Sales Engineering Manager Clow Valve Co. 902 South 2nd Street Telephone: 641 673-8611 Oskaloosa, IA 52577 Fax: 641 673-8269 January 29, 2025 RE; Domestic Valves To: City of Fayetteville This letter is to inform you that Clow Valve is able to supply RW gate valves that are 100% domestic (except for the gear). At this time Clow Valve does not have access to a domestic gear supplier for our products and we are unable to supply a domestic gears on our valves. If you have any questions or need additional information, please contact this office. Sincerely, Adam Boden Clow Valve Company Inside Sales Manager A Division of McWane, Incorporated recting the Flow A.R.I. DOROT OCV 01/30/2025 To Whom It May Concern Re: A.R.I. — Flow Control Accessories Product Line This is to inform you that Aquestia USA is currently in the process of manufacturing the D-46; 4" to be compliant with BABA requirements. The final production timeline is undisclosed, however the process is in motion and notice of completion will be given periodically as needed. Sincerely, Jarrod McCain Director of Sales and Marketing Aquestia USA, Inc. 7400 East 42nd Place I Tulsa, OK 74145 USA 11.800.628.8258 www.aquestia.com I usa@aquestia.com CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: JA RIGGS CO. RECOMMENDATION: CITY COUNCIL MEMO 2025-198 RECOMMEND COUNCIL APPROVAL AND PURCHASE OF (1) EXCAVATOR FROM JA RIGGS CO OF SPRINGDALE ARKANSAS IN THE AMOUNT OF $292,435.76 THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (011723-CAT) AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit 822 (WSEW_F081) has reached replacement with 13.5/15 points and is ready for surplus. DISCUSSION: This replacement Excavator will be an upgraded size and with additional attachments for the Water Sewer Department to accelerate water leak repairs and will be used to respond to after-hours emergencies as well. We have fully collected for a like -sized unit, but again, the Water Sewer Department is needing a larger upgraded unit for daily operations. It will come with (3) buckets (24", 36" and 42"), a pusher blade, hydraulic thumb attachment and breaker attachment. BUDGET/STAFF IMPACT: IA budget adjustment is attached for your approval. This item was unanimously approved by the Equipment Committee on February 11th. ATTACHMENTS: SRF (#3) , BA (#4), Final Quote (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-198 JA RIGGS CO. A RESOLUTION TO APPROVE THE PURCHASE OF AN EXCAVATOR FROM JA RIGGS CO IN THE AMOUNT OF $292,435.76, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of an excavator from JA Riggs Co, in the amount of $292,435.76, pursuant to a Sourcewell Cooperative Purchasing Contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Chelsey Voden Submitted By City of Fayetteville Staff Review Form 2025-198 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/7/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: RECOMMEND APPROVAL AND PURCHASE OF (1) EXCAVATOR FROM JA RIGGS CO OF SPRINGDALE ARKANSAS IN THE AMOUNT OF $292,435.76 THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (011726-CAT) AND APPROVE A BUDGET ADJUSTMENT. UNIT TO BE REPLACED 822 (WSEW_F081), REPLACEMENT UNIT TO BE 848. 9700.770..1920-5802 Account Number 02077.2025 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: FLEET Fund CONSTRUCTION EQUIPMENT Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,694,500.00 $ 1,384,891.92 309,608.08 $ 292,435.76 $ 122,436.00 e. 139,608.32 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2025 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Water and Sewer is upgrading replacement unit 822 (WSEW_F081). The upgraded unit will be larger and more capable of repairing water leaks and after hour emergencies. COUNCIL DATE: 3/4/2025 ITEM ID#: 2025-198 Holly Black 217312025 3: q7 Pln RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 122,436 122,436 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2025211 Account Name 9700.770.1910-4999.99 - 122,436 RE Use Fund Balance - Current 9700.770.1920-5802.00 122,436 - 02077 2025 EX Vehicles & Equipment - base I of 1 Quote 175424 Riggs SOURCEWELL CONTRACT #011723 Jan 24, 2025 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, ARKANSAS 72701 Dear Ross Jackson, We are pleased to quote the following for your purchase consideration One new Caterpillar Model: 315GC Excavator with all standard equipment in addition to the below machine specifications. MACHINE SPECIFICATIONS: • 315 GC 07E HEX AM-N CFG1 D • COUNTERWEIGHT, 3.83 MT (8490LB) • SWING FRAME, STD • HANDRAIL, ISO • FLOORMAT, STD • MONITOR, 8" • INTEGRATED RADIO, W/O DAB • PEDAL, STRAIGHT TRAVEL • DRINK HOLDER • CAMERA, REAR & RH VIEW • TRAVEL ALARM • LIGHTS, CHASSIS • LIGHTS, BOOM LH 1 P • FAN, VARIABLE SPEED • STORAGE BOX • STICK, R9'10" W/O EOU MOUNT • BKT SD 24" 0.40YD3 312 TRACK, 20" TG, W/RUBBER PAD • LIGHTS, BOOM RH 1 P • LIGHTS, CAB, LH, W/O 360 • WIPER, RADIAL W/LOWER • PROD LINK, PLE643/PLE743 RADIO • CONTROL, QC PIN GRABBER • COUPLER, PIN GRABBER W/PINS • BKT SD 36" 0.69YD3 312 • SIDE CUTTER, GENERAL PURPOSE TIP, PENETRATION PLUS ADVANSYS BKT SD 42" 0.85YD3 312 • PIN GROUP, SPARE • CAB, COMFORT W/ BLADE LEVER • UNDERCARRIAGE, LONG W/ BLADE • BLADE, 8'6" • THUMB HYDRAULIC • H110S HAMMER NET BALANCE DUE, plus any additional taxes $292,435.76 ADDTITIONAL CONSIDERATIONS • Quoted pricing and finance terms are based on current available market pricing and are subject to change. • Financing terms, including interest rates, residuals, and other associated items will not be guaranteed until finance documents are generated at time of machine delivery to customer. • By signing this quote, Riggs will initiate the machine ordering process for the equipment quoted. WARRANTY Standard Warranty: 12 Months / Unlimited Hours Premier Warranty Extended Warranty: 60 MO 4000 HR PREMIER CSA RIGGS ADVANTAGE - 36 MO 3000 FIR FILTER KIT Page 1 of 2 Quote 175424 Thank you for your interest in Riggs CAT and Caterpillar products for your business needs. If there are any questions, please do not hesitate to contact me. Sincerely, Zachary Whaley Riggs Cat Regional Sales Manager whaleyz(a)iariggs.com (501)580-9684 Accepted by: Signature Authorized the Purchase on Page 2 of 2 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: RANDALL FORD INC. RECOMMENDATION: CITY COUNCIL MEMO 2025-200 RECOMMEND COUNCIL APPROVAL OF ONE FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC OF FORT SMITH FOR $51,957.00 PLUS ANY ADDITIONAL TAXES, SURCHARGES OR DELIVERY FEES ACCORDING TO ORDINANCE 6491 AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit 2188 (SWST_F029) is currently at 15/15 points and has reached replacement according to our Fleet Management Information System, Faster Asset Solutions. DISCUSSION: Recycling and Trash Collections unit 2188, a gasoline Ford F150 pickup, was identified as a perfect EV replacement candidate. Based off hours used per day, miles driven per day, week and year, we will be proceeding with replacing it with a Ford F150 EV to continue equipment and EVSE (Electric Vehicle Supply Equipment) standardization. Fleet has already planned with Sustainability, RTC, Building Maintenance and King Electric (our contracted commercial electric vendor) to prepare for on -site EV charging once this purchase is approved. BUDGET/STAFF IMPACT: The shortfall in budget and collections will be made up by a budget adjustment using grant money from the Sustainability Department that we are using for EV replacements. This asset was presented and unnanamously approved at the February 11th Equipment Committee. ATTACHMENTS: SRF (#3) , BA (#4), Randall F150 EV + Charger $51,957.00 (#4), Vehicle Purchase Ordinance (#5), Quote Request for EV Truck (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-200 RANDALL FORD INC. A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC IN THE AMOUNT OF $51,957.00, PLUS ANY APPLICABLE TAXES, SURCHARGES, AND DELIVERY FEES, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 EV and Level 2 Ford Charger from Randall Ford Inc. in the amount of $51,957.00, plus any applicable taxes, surcharges, and delivery fees, pursuant to Ordinance 6491. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2025-200 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/10/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: RECOMMEND COUNCIL APPROVAL OF ONE FORD F150 EV AND LEVEL 2 FORD CHARGER FROM RANDALL FORD INC OF FORT SMITH FOR $51,957.00 PLUS ANY ADDITIONAL TAXES, SURCHARGES OR DELIVERY FEES ACCORDING TO ORDINANCE 6491 AND TO APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02078.2025 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Light/Meduim Trucks Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,301,440.00 $ 627,464.24 Is 673,975.76 $ 51,957.00 $ 11,957.00 e. 633,975.76 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number /Org2 SUSTAINABILITY/RESILIENCE (631) 2025 Requestor: Daryl Brigman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: TO APPROVE A BUDGET ADJUSTMENT FOR A NEW FORD LIGHTNING TO BE UNIT 2316 SWST_F029 IN THE PURCHASE AMOUNT OF $51,957 FROM RANDALL FORD OF FT SMITH. COUNCIL DATE: 3/4/2025 ITEM ID#: 2025-200 Holly Black 211312025 3:47 Pl RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 11,957 11,957 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202513 Account Name 4470.090.8900-5314.00 (11,957) - 22005 1 EX Professional Services 4470.800.8900-7602.70 9700.770.1920-6602.47 11,957 - - 11,957 22005 02078 1 EX 2025 RE Transfers To Funds - Shop Transfer from Fund - Capital Improvemen 9700.770.1920-5802.00 11,957 - 02078 2025 EX Vehicles & Equipment - base I of 1 Prepared for: Mr. Ross Jackson, Superintendent, City of Fayetteville 113 West Mountain St Fayetteville, AR 72701 Office: 479-444-3494 1 Mobile: 479-879-6221 Email: rjackson@fayetteville-ar.gov 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 Client Proposal Prepared by: PATRICK HARRINGTON Office: 479-452-1311 Email: patrick@randallford.com Quote ID: 0011 Date: 01 /22/2025 Randall Ford Inc 15500 Rogers Ave, Fort Smith, Arkansas, 729033748 -10 alk Office: 479-452-1311 1 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Mr. Ross Jackson, Superintendent, City of Fayetteville 113 West Mountain St Fayetteville, AR 72701 Office: 479-444-3494 1 Mobile: 479-879-6221 Email: rjackson@fayetteville-ar.gov Re: Quote ID 0011 01/22/2025 Dear Mr. Jackson, Thank you very much for your interest in acquiring a vehicle from our dealership. We concur that your interest is well deserved. We hope that an outstanding product lineup and our dedication to customer service will enhance your ownership experience should you decide to buy a vehicle from us. Attached, please find additional information that I hope will assist you in making a more informed decision. Please feel free to contact me at any time as I would truly appreciate the opportunity to be of service to you. Sincerely, PATRICK HARRINGTON Fleet & Commercial Account Manager 479-452-1311 patrick@randallford.com Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 2 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs Dimensions • Conventional Capacity: 5,100 lbs. • Front brake diameter: 14.0" • Cargo box length: 66.0" • Cargo box volume: 52.8 cu.ft. • Cargo box max width: 65.2" • Cargo box length feet: 5.5 • Vehicle body width: 79.9" • Wheelbase:145.0" • Front track: 67.9" • Frame section modulus: 5.6 cu.in. • Front bumper to front axle: 37.8" • Max interior rear cargo volume: 50.9 cu.ft. • Total passenger volume: 131.9 cu.ft. • Headroom second -row: 40.4" • Leg room second -row: 43.6" • Shoulder room second -row: 66.0" • Hip room second -row: 62.6" Powertra i n * Horsepower: 580 HP • Driver selectable drivetrain mode • Full-time AWD • Recommended fuel: electric • Permanent locking hub control • Plug and charge * Traction battery charge time 50kW DC fast charge 2 hours * Traction battery charge time @ 240VAC 14.6 hours • Peak DC fast charge rate: 150 kW Fuel Economy and Emissions • Fuel economy electric equivalent (city/highway/combined): 76 mpge/61 mpge/68 mpge • Fuel economy combined equivalent: 68 mpge • Fuel economy highway equivalent: 61 mpge • ZEV emissions • GCWR: 11,700 lbs. • Rear brake diameter: 13.8" • Cargo box min width: 50.6" • Pickup box depth: 21.4" • Cargo box tailgate width: 60.3" • Vehicle body length: 231.7" • Vehicle body height: 77.2" • Vehicle turning radius: 23.9' • Rear track: 67.9" • Frame yield strength (psi): 49300.0 • Interior rear cargo volume with seats folded: 50.9 cu.ft. • Front cargo volume: 14.1 cu.ft. • Headroom first -row: 40.8" • Leg room first -row: 43.9" • Shoulder room first -row: 66.7" • Hip room first -row: 62.5" • Radiator • Automatic • All -wheel drive • All -speed ABS and driveline traction control • Bidirectional charging capability • 11.5 kWh onboard charger * All electric range 320 miles • SAE CCS DC fast charge connector * DC fast charge (peak rate): 41 minutes • Fuel economy city equivalent: 76 mpge • Electric fuel economy combined: 49 KWh per 100 miles • Electric secondary fuel type Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 3 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Suspension and Handling • Standard ride suspension Heavy-duty front shock absorbers • Gas -pressurized rear shock absorbers Driveability • 4-wheel disc brakes • 4-wheel antilock (ABS) brakes • Electronic parking brake • Post Collision Braking automatic post -collision braking system • Automatic brake hold • Hill Start Assist • Double wishbone front suspension • Front coil springs • Rear anti -roll bar • Speed sensitive power steering • Rack -pinion steering Body Exterior • Trailer wiring harness • 4 doors • Pickup bed -rail protectors • Monotone paint • Black door handles • 2 front tow hooks • Rear bumper step • Black grille • Black door mirrors • Conventional right rear passenger door • Active aerodynamics • 18 x 8.5-inch front and rear black aluminum wheels Convenience • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) built-in virtual assistant • Keyfob activated door locks • Auto -locking doors • Power tailgate/rear door lock • Smart device vehicle start control • Day/Night rearview mirror • Front and rear ventilated disc brakes • Four channel ABS brakes • One=pedal regenerative brakes • Driver selectable regen levels • Brake assist system • Independent front suspension • Front anti -roll bar • Independent rear suspension • Trailing arm rear suspension • Electric power -assist steering system • 2-wheel steering system * Running boards • Standard style pickup box • Clearcoat paint • Black side window trim • Black front bumper • Black rear bumper • Black front bumper rub strip • Standard style side mirrors • Conventional left rear passenger door • Tailgate • P275/65RS18 AT BSW front and rear tires • Front left charge port door • Power door locks with 2 stage unlocking • All -in -one remote fob and ignition key • Proximity key with push button start • Cruise control with steering wheel mounted controls • Auto -dimming rear view mirror • Power first -row windows Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 4 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) • Full floor console • Integrated pickup box storage • Driver foot rest • Fixed rear windshield • Locking glove box • Driver and passenger door bins • Rear beverage holders • Dashboard storage • Trip computer • Over the air updates Comfort • Automatic climate control • Rear under seat climate control ducts • Rear console climate control ducts • Heat pump • Full headliner coverage • Full floor coverage • Carpet rear seatback upholstery • Manual tilting steering wheel Seats and Trim • Seating capacity: 5 • Driver seat with 4-way directional controls • Height adjustable front seat head restraints • Front seat center armrest • Manual driver seat fore/aft control • Manual passenger seat fore/aft control • Height adjustable rear seat head restraints • Vinyl front seat upholstery Entertainment Features • 2 total number of 1st row displays • Primary touchscreen display • FM/satellite • FM radio • Seek scan • Auxiliary input jack • Internet radio capability • Power front trunk • Easy lift tailgate • Manual charge port door activation • Front beverage holders • 8 beverage holders • Rear door bins • Instrument panel bin • Retained accessory power • Cabback insulator • PRND in IP • Dual -zone front climate control • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) voice -activated climate control • FordPass Connect remote -activated interior climate preconditioning • Cloth headliner material • Full vinyl floor covering • Vinyl rear seat upholstery • Urethane steering wheel • Manual telescopic steering wheel • Bucket front seats • Front passenger seat with 4-way directional controls • Manual front seat head restraint control • Manual reclining driver seat • Manual reclining passenger seat • Fixed rear seats • Split -bench rear seat • Heated driver and front passenger seats • 12 inch primary display • SiriusXM with 360L FM/Satellite radio • In -vehicle audio • SiriusXM with 360L satellite radio • Radio data system (RDS) • SYNC 4 external memory control • 3 month satellite trial subscription Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 5 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) • Standard grade speakers • Steering wheel mounted audio controls • Speed sensitive volume • Fixed audio antenna Lighting, Visibility and Instrumentation • Digital instrumentation display • Trip odometer • In -radio display clock • Exterior temperature display • Driver information center • Traction battery level gauge • Traction battery temperature gauge • Deep tinted windows • LED low and high beam headlights • Multiple enclosed headlights • Directionally adaptive headlights • DRL preference setting • Front reading lights • LED daytime running lights • LED brake lights • Pickup box cargo light Technology and Telematics • Connected Navigation integrated navigation system with voice activation • SYNC 4 handsfree wireless device connectivity • FordPass App mobile app access • 8 USB ports Safety and Security • Driver front impact airbag • Safety Canopy System curtain first and second -row overhead airbags • Seat mounted side impact front passenger airbag • Driver and passenger side knee airbag • Rear seat center 3-point seatbelt • Front seatbelt pretensioners • Speakers number: 6 • SYNC 4 with Enhanced Voice Recognition (Alexa- Built-In) voice activated audio controls • Bluetooth wireless audio streaming • Configurable instrumentation gauges • Full gauge cluster screen • Compass • ECO feedback display gauge • Engine/electric motor temperature gauge • Electric power/regeneration gauge • Gauge cluster display size (inches): 12.00 • Projector beam headlights • Ford Co-Pilot360 - Autolamp auto on/off headlight control • Delay -off headlights • Auto High Beam auto high -beam headlights • Variable intermittent front windshield wipers • Variable instrument panel light • High mounted center stop light • Fade interior courtesy lights • SYNC 4 911 Assist emergency SOS system via mobile device • SYNC 4 AppLink/Apple CarPlay/Android Auto smart device wireless mirroring • FordPass Connect 4G mobile hotspot internet access • Seat mounted side impact driver airbag • Passenger front impact airbag • Airbag occupancy sensor • 8 airbags • Front height adjustable seatbelts • 2 seatbelt pre-tensioners Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 6 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) • Security system • Ford Co-Pilot360 - Lane -Keeping Assist • PCA with AEB and Intersection Assist forward collision mitigation with left turn assist • Ford Co-Pilot360 - Pre -Collision Assist with Pedestrian Detection • External acoustic pedestrian alert • Ford Co-Pilot360 - Reverse Camera rear mounted camera • Rear parking sensors • Tire mobility kit Dimensions General Weights * Curb weight 6,361 lbs *GVWR _ _8,550 lbs Trailering Weights Conventional capacity _ _ 5,100 lbs Front Weights * Front curb weight _ _ 3,253 lbs. Axle capacity front 3,900 lbs. Tire/wheel capacity front 4,050 lbs. Rear Weights * GAWR rear 4,950 lbs. *Spring rating rear 4,950 lbs. Exterior Measurements Vehicle body length 231.7" Vehicle body height 77.2" Front brake diameter 14.0" Rear brake diameter 13.8" Cargo box volume 52.8 cu.ft. Cargo box max width 65.2" Cargo box length feet 5.5 Rear track 67.9" Frame section modulus 5.6 cu.in. Front bumper to front axle _ _ _ _ _ _ _ _ _ _ 37.8" Interior Measurements • Remote panic alarm • BLIS with Trailer Tow Coverage blind spot warning • Cross -Traffic Alert collision mitigation • Driver Alert • Ford Co-Pilot360 - Evasive Steering Assist evasion assist system • AdvanceTrac w/Roll Stability Control electronic stability control system with anti -rollover • Manual rear child safety door locks * Rear curb weight _ 3,108 lbs. * Payload 2,189 lbs. GCWR 11,700 lbs. * GAWR front 3,940 lbs. *Spring rating front 3,940 lbs. Axle capacity rear 4,150 lbs. Tire/wheel capacity rear 4,498 lbs. Vehicle body width 79.9" Wheelbase 145.0" Cargo box length 66.0" Cargo box min width 50.6" Pickup box depth 21.4" Cargo box tailgate width 60.3" Front track 67.9" Vehicle turning radius 23.9' Frame yield strength (psi) 49300.0 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 7 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Max interior rear cargo volume _ _ 50.9 cu.ft. Front cargo volume _ _ _ _ _ _ _ _ 14.1 cu.ft. Interior Volume Total passenger volume 131.9 cu.ft. Headroom Headroom first -row 40.8" Legroom Leg room first -row 43.9" Shoulder Room Shoulder room first -row 66.7" Hip Room Hip room first -row 62.5" Powertrain Engine Engine location Front and rear mounted engine Engine Power * Horsepower 580 HP Battery Battery type Lead acid battery Engine Extras Radiator Radiator Transmission Transmission Automatic Drive Type 4WD type Full-time AWD Drivetrain Axle ratio 9.61 Fuel Fuel type electric Drive Feature Interior rear cargo volume with seats folded 50.9 cu.ft. Maximum combined cargo volume 65.000 cu.ft. Headroom second -row 40.4" Leg room second -row 43.6" Shoulder room second -row _ _ _ 66.0" Hip room second -row 62.6" Engine mounting direction engine Battery run down protection protection Transverse mounted Battery run down Drivetrain selectable Driver selectable drivetrain mode Selectable mode transmission Selectable mode transmission Drive type All -wheel drive Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 8 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Traction control All -speed ABS and driveline traction control Electric Powertrain Number of electric motors 2 Electric motor 1 location Front electric motor location Electric Vehicle Battery Pack *All electric range All electric range 320 miles *Traction battery charge time @ 240VAC Traction battery charge time @ 240VAC 14.6 hours AC charging connector type J1772 charging connector Onboard charger 11.5 kWh onboard charger Peak DC fast charge rate (kW) 150 kW Fuel Economy and Emissions Fuel Economy Secondary fuel type Electric secondary fuel type Fuel economy city equivalent 76 mpge Electric fuel economy combined _ _ _49 KWh per 100 miles Emissions Emissions ZEV emissions Green Values Greenhouse gas score 10.00 GG Suspension and Handling Suspension Suspension Standard ride suspension Rear shock absorbers Gas -pressurized rear shock absorbers Driveability Brakes Brake type 4-wheel disc brakes ABS brakes Four channel ABS brakes Locking hub control Permanent locking hub control Electric powertrain BEV (battery electric vehicle) Electric motor 2 location Rear electric motor location Traction battery type lithium ion (Li -ion) * Traction battery usable/net (kWh) capacity 122kWh * Traction battery charge time 50kW DC fast charge Traction battery charge time 50kW DC fast charge 2 hours DC fast charge connector_ SAE CCS DC fast charge connector * DC fast charge (peak rate) 41 minutes Fuel economy combined equivalent _ 68 mpge Fuel economy highway equivalent 61 mpge Fuel economy electric equivalent (city/highway/combined) 76 mpge/61 mpge/68 mpge Emissions tiers Tier 3 Bin 0 emissions Front shock absorbers _ _ _ _Heavy-duty front shock absorbers Ventilated brakes Front and rear ventilated disc brakes Electronic parking brake Electronic parking brake Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 9 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Driver selectable regen levels Driver selectable regen levels Post collision braking system Post Collision Braking automatic post -collision braking system Brake Assistance Hill start assist Hill Start Assist Front Suspension Front anti -roll Front anti -roll bar Suspension type front _ _ _ _ _ Double wishbone front suspension Front Spring Regular front springs Regular front springs Rear Spring Springs rear Rear coil springs Rear Suspension Rear anti -roll Rear anti -roll bar Suspension ride type rear Independent rear suspension Steering Steering Electric power -assist steering system Speed sensitive steering Speed sensitive power steering Exterior Front Wheels Front wheels diameter _ _ _ _ 18" Rear Wheels Rear wheels diameter 18" Front And Rear Wheels Appearance black Front Tires Aspect 65 Sidewalls BSW Tread AT Width 275mm Rear Tires ABS brakes 4-wheel antilock (ABS) brakes Brake assist system Brake assist system Suspension ride type front suspension Springs front Independent front Front coil springs Rear springs Regular grade rear springs Suspension type rear Trailing arm rear suspension Steering type Rack -pinion steering Steering type number of wheels 2-wheel steering system Front wheels width _ _ 8.5" Rear wheels width 8.5" Material aluminum Diameter 18" Speed S Type _ P Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 10 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Aspect 65 Diameter 181. Sidewalls _ _ _ _ BSW Speed S Tread AT Type P Width _ _ 275mm Body Exterior Trailering Towing capability Trailer towing capability Towing hitch Trailer hitch Towing trailer sway Trailer sway control Exterior Features Box style Standard style pickup box *Running boards Running boards Body Body panels Aluminum body panels with side impact beams Convenience Technology Built-in virtual assistant SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) built-in virtual assistant Door Locks Door locks Power door locks with 2 stage unlocking Keyfob door locks Keyfob activated door locks Auto door locks Auto -locking doors Cruise Control Cruise control Cruise control with steering wheel mounted controls Key Fob Controls Fob remote vehicle controlsSmart device vehicle start control Rear View Mirror Rearview mirror Auto -dimming rear view mirror Exterior Mirrors Door mirrors Power door mirrors Heated door mirrors Heated driver and passenger side door mirrors Towing class Class IV tow rating Towing wiring harness Trailer wiring harness Number of doors 4 doors Fob engine controls Proximity key with push button start All -in -one key All -in -one remote fob and ignition key Tailgate control Power tailgate/rear door lock Day/Night rearview mirror Day/Night rearview mirror Folding door mirrors Manual folding door mirrors Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 11 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Front Side Windows First -row windows Power first -row windows Floor Console Floor console Full floor console Floor console storage Locking floor console storage Overhead Console Overhead console Mini overhead console Overhead console storage Overhead console storage Driver Visor Visor driver mirror Driver visor mirror Passenger Visor Visor passenger mirror _ _ _ _Passenger visor mirror Power Outlets 12V power outlets 3 12V power outlets Pickup Box Box storage Integrated pickup box storage Cargo Features Cargo tie downs Cargo area tie downs Concealed cargo storage Cargo area concealed storage Cargo Trim Cargo floor type Plastic cargo area floor Pedals Driver foot rest Driver foot rest Rear Windshield Rear windshield Fixed rear windshield Storage 120V AC power outlets Pro Power Onboard 2.4 kW 8 120V AC power outlets Easy lift tailgate Easy lift tailgate Cargo light Cargo area light Trunk lid trim Plastic trunk lid trim Door bins front _ _ _Driver and passenger door bins Door bins rear Rear door bins Number of beverage holders _ 8 beverage holders Beverage holders Front beverage holders Beverage holders rear Rear beverage holders Glove box Locking glove box Instrument panel storage Instrument panel bin Dashboard storage Dashboard storage Windows Feature One -touch up window Driver and passenger one - touch up windows Windows Rear Side Second -row windows Power second -row windows One -touch down window Driver and passenger one - touch down windows Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 12 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Miscellaneous Trip computer Trip computer PRND in IP PRND in IP Over the air updates Over the air updates Comfort Climate Control Climate control Automatic climate control Voice activated climate control SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) voice - activated climate control Rear console climate control ducts Rear console climate control ducts Headliner Headliner material Cloth headliner material Door Trim Door panel insert Metal -look door panel insert Floor Trim Floor covering Full vinyl floor covering Second -Row Seat Trim Rear seat upholstery Vinyl rear seat upholstery Steering Wheel Steering wheel material Urethane steering wheel Steering wheel tilt_ _ _ _Manual tilting steering wheel Seats and Trim Seat Capacity Seating capacity 5 Front Seats Driver seat direction Driver seat with 4-way directional controls Passenger seat direction Front passenger seat with 4- way directional controls Reclining passenger seat Manual reclining passenger seat Cabback insulator Cabback insulator Accessory power Retained accessory power Dual -zone front climate control Dual -zone front climate control Rear under seat ductsRear under seat climate control ducts Preconditioning FordPass Connect remote -activated interior climate preconditioning Headliner coverage Full headliner coverage Floor coverage Full floor coverage Rear seatback upholstery Carpet rear seatback upholstery Steering wheel telescopic Manual telescopic steering wheel Driver seat fore/aft control Manual driver seat fore/aft control Split front seats Bucket front seats Passenger seat fore/aft control Manual passenger seat fore/aft control Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 13 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Front head restraints Height adjustable front seat Front head restraint control Manual front seat head head restraints restraint control Armrests front center _ _ _ _Front seat center armrest Reclining driver seat _ _ _ Manual reclining driver seat Rear Seats Bench seats Split -bench rear seat Folding second -row seats 60-40 folding rear seats Rear seat folding position Fold -up rear seat cushion Rear head restraint control Manual rear seat head restraint control Front Seat Trim Front seat upholstery Vinyl front seat upholstery Heated Front Seats Heated front seats Heated driver and front passenger seats Interior Accents Interior accents Gearshifter Material Metal -look interior accents Gearshifter material Urethane gear shifter material Entertainment Features Displays Primary touchscreen display Primary touchscreen display Primary display size 12 inch primary display Radio Features Aux input jack Auxiliary input jack Seek scan Seek scan Internet radio capability Internet radio capability Speakers Speakers Standard grade speakers Audio Features Steering mounted audio control Steering wheel mounted audio controls Voice activated audio SYNC 4 with Enhanced Voice Recognition (Alexa-Built-In) voice activated audio controls Rear seats fixed or removable _ _ _Fixed rear seats Rear seat direction Front facing rear seat Rear head restraints Height adjustable rear seat head restraints Number of rear head restraints 3 rear seat head restraints Front seatback upholstery Vinyl front seatback upholstery Number of first -row displays 2 total number of 1st row displays External memory SYNC 4 external memory control RIDS Radio data system (RDS) Speakers number 6 Speed sensitive volume Speed sensitive volume Wireless streaming Bluetooth wireless audio streaming Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 14 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Lighting, Visibility and Instrumentation Instrumentation Trip odometer Trip odometer Configurable instrumentation gauges Configurable instrumentation gauges Instrumentation Displays Temperature display Exterior temperature display Clock In -radio display clock Eco feedback ECO feedback display gauge Instrumentation Gauges Traction battery level gauge Traction battery level gauge Traction battery temperature gauge Traction battery temperature gauge Gauge cluster display size (inches) _ _ _ 12.00 Instrumentation Warnings Low brake fluid warning Low brake fluid warning Headlights on reminder Headlights on reminder Door ajar warning Door ajar warning Low tire pressure warning Tire specific low air pressure warning Glass Tinted windows Deep tinted windows Headlights Headlights LED low and high beam headlights Auto headlights Ford Co-Pilot360 - Autolamp auto on/off headlight control Delay off headlights Delay -off headlights Auto high -beam headlights Auto High Beam auto high -beam headlights Front Windshield Wipers Variable intermittent front windshield wipers Interior Lighting Variable panel light Variable instrument panel light Lights Running lights LED brake lights LED daytime running lights LED brake lights Instrumentation display Digital instrumentation display Driver information center Driver information center Compass Compass Electric power regeneration gauge Electric power/regeneration gauge Engine/electric motor temperature gauge _ _ _Engine/electric motor temperature gauge Battery charge warning Battery charge warning Key in vehicle warning Key in vehicle warning Service interval warning Service interval indicator Rear seat check warning Rear seat check warning Headlight type Projector beam headlights Multiple headlights _ _ _ Multiple enclosed headlights Adaptive headlights Directionally adaptive headlights DRL preference setting _ _ _ _DRL preference setting Front reading lights Front reading lights Interior courtesy lights Fade interior courtesy lights High mount stop light High mounted center stop light Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 15 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Pickup box cargo light Pickup box cargo light Technology and Telematics Navigation Integrated navigation Connected Navigation integrated navigation system with voice activation Connectivity Handsfree SYNC 4 handsfree wireless device connectivity Emergency SOS SYNC 4 911 Assist emergency SOS system via mobile device Internet Access Internet access FordPass Connect 4G mobile hotspot internet access USB Ports USB ports 8 USB ports Safety and Security Airbags Front impact airbag driver Driver front impact airbag Front impact airbag passenger Passenger front impact airbag Front side impact airbag driver_ _ Seat mounted side impact driver airbag Occupancy sensor Airbag occupancy sensor Seatbelts 3-point seatbelt_ _ _Rear seat center 3-point seatbelt Seatbelt pretensioners Front seatbelt pretensioners Security System Remote panic alarm Remote panic alarm Active Driving Assistance Lane departure Ford Co-Pilot360 - Lane -Keeping Assist Forward collision warning PCA with AEB and Intersection Assist forward collision mitigation with left turn assist Smart device integration SYNC 4 AppLink/Apple CarPlay/Android Auto smart device wireless mirroring Number of airbags 8 airbags Knee airbag Driver and passenger side knee airbag Front side impact airbag passenger Seat mounted side impact front passenger airbag Overhead airbags Safety Canopy System curtain first and second -row overhead airbags Height adjustable seatbelts _ _Front height adjustable seatbelts Seatbelt pretensioners number 2 seatbelt pre- tensioners Security system Security system Blind spot BUS with Trailer Tow Coverage blind spot warning Rear collision warning Cross -Traffic Alert collision mitigation Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 16 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Selected Equip & Specs (cont'd) Pedestrian detection Ford Co-Pilot360 - Pre -Collision Assist with Pedestrian Detection Driver attention monitor Driver Alert Cameras Rear camera Ford Co-Pilot360 - Reverse Camera rear mounted camera Traction Control Electronic stability control AdvanceTrac w/Roll Stability Control electronic stability control system with anti -rollover Parking Sensors Parking sensors Rear parking sensors Occupant Safety Child door locks Manual rear child safety door locks External acoustic pedestrian alert External acoustic pedestrian alert Evasion assist system Ford Co-Pilot360 - Evasive Steering Assist evasion assist system Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 17 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01/22/2025 Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $47,780.00 Options $5,000.00 Colors $0.00 Upfitting $0.00 Fleet Discount $0.00 Fuel Charge $0.00 Destination Charge $2,095.00 Subtotal $54,875.00 Pre -Tax Adjustments Code Description MSRP Fleet Discounts Fleet & Commercial Discounts-$3,517.00 GPC Government Price Concession-$1,600.00 EV Charger EV Charger 48A Series 2 $2,199.00 Charger & Shipping Costs Total $51,957.00 Customer Signature Acceptance Date Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 18 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01 /22/2025 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Major Equipment (Based on selected options, shown at right) Exterior: Oxford White Automatic Interior: Medium Dark Slate w/Vinyl Bucket Heated Front Seats * Running boards * Class IV tow rating * All -speed ABS and driveline traction control * Battery run down protection * Connected Navigation integrated navigation system with voice activation * Bluetooth wireless audio streaming * SiriusXM with 360L FM/Satellite radio * Seek scan * Auxiliary input jack * Internet radio capability * Vehicle body length: 231.7" * Axle capacity rear: 4,150 lbs. * Axle capacity front: 3,900 lbs. * Standard ride suspension * Power door mirrors * Manual folding door mirrors * LED daytime running lights * Deep tinted windows * Automatic climate control * 18 x 8.5-inch front and rear black aluminum wheels * P275/65RS18 AT BSW front and rear tires * Lead acid battery * Driver selectable drivetrain mode * Steering wheel mounted audio controls * 12 inch primary display * FM/satellite * Radio data system (RDS) * SYNC 4 external memory control * 3 month satellite trial subscription * Wheelbase: 145.0" * Tire/wheel capacity rear: 4,498 lbs. * Spring rating front: 3,940 lbs. * Trip computer * Heated driver and passenger side door mirrors * DRL preference setting * LED brake lights * Variable intermittent front windshield wipers * Dual -zone front climate control Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 As Configured Vehicle MSRP STANDARD VEHICLE PRICE $47,780.00 Equipment Group 110A Standard N/C Transmission: Single -Speed Included Tires: 275/65R18 A/T _ _ _ _ Included Wheels: 18" Alloy Gloss Black Included Vinyl Bucket Heated Front Seats Included 145" Wheelbase STD Monotone Paint Application STD Radio: SiriusXM w/360L Included SYNC 4 w/Enhanced Voice Recognition Included Oxford White N/C Medium Dark Slate w/Vinyl Bucket Heated Front Seats N/C Engine: Dual eMotor - Extended Range Battery (FLT) $5,000.00 GVWR: 8,550 lbs (Fleet) Included Carbon Black Fixed Extended Running Board Included SUBTOTAL $52,780.00 Destination Charge _ _ _ _ _ _ _ _ _ _ $2,095.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 19 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01 /22/2025 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Major Equipment * Rear under seat climate control ducts * Driver front impact airbag * Seat mounted side impact driver airbag * Passenger front impact airbag * Seat mounted side impact front passenger * Airbag occupancy sensor airbag * 8 airbags * AdvanceTrac w/Roll Stability Control * Manual rear child safety door locks * 60-40 folding rear seats * Fold -up rear seat cushion * Manual rear seat head restraint control * Split -bench rear seat * Driver seat with 4-way directional controls * Height adjustable front seat head restraints * Front seat center armrest * Manual driver seat fore/aft control * Manual passenger seat fore/aft control * Vinyl front seatback upholstery * 4-wheel disc brakes * Electronic parking brake * Hill Start Assist electronic stability control system with anti - rollover * Fixed rear seats * Front facing rear seat * Height adjustable rear seat head restraints * 3 rear seat head restraints * Bucket front seats * Front passenger seat with 4-way directional controls * Manual front seat head restraint control * Manual reclining driver seat * Manual reclining passenger seat * Vinyl front seat upholstery * Heated driver and front passenger seats * 4-wheel antilock (ABS) brakes * Brake assist system Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 As Configured Vehicle MSRP TOTAL $54,875.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 20 Prepared for: Mr. Ross Jackson Superintendent, City of Fayetteville Prepared by: PATRICK HARRINGTON 01 /22/2025 2025 F-150 Lightning AWD SuperCrew Cab 5.5' box 145" WB Pro (W1 B) Price Level: 545 1 Quote ID: 0011 Fuel Econom City 76 mpge Hwy 61 mpge Randall Ford Inc 15500 Rogers Ave Fort Smith Arkansas 1729033748 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. 21 McGaugh, Les From: Bolinger,Chuck <CBolinger@penskeautomotive.com> Sent: Friday, May 20, 2022 9:07 AM To: McGaugh, Les Subject: FW: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Well not good news Thanks Chuck Bolinger From: Robert E. WHeeler <robert.e.wheeler@gm.com> Sent: Friday, May 20, 2022 8:29 AM Subject: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines Immediate 2023MY Order Cutoff for all fleet order types for the following select vehicle lines and all models: - Cadillac CT5 - Cadillac Escalade ESC - Cadillac Escalade ESV - Buick Enclave - Chevrolet Tahoe - Chevrolet PPV - Chevrolet Suburban Orders placed today, May 20, 2022 are at risk of cancellation. Please contact your Customer Support Representative or 800-FLEET-OP if you have questions or concerns. Don Kaiser Manager- Customer Support Team Nothing in this message is intended to constitute an electronic signature unless a specific statement to the contrary is i included in this message. Confidentiality Note: This message is intended only for the person or entity to which it is addressed. It may contain confidential and/or privileged material. Any review, transmission, dissemination or other use, or taking of any action in reliance upon this message by persons or entities other than the intended recipient is prohibited and may be unlawful. If you received this message in error, please contact the sender and delete it from your computer. Penske Automotive Group and its subsidiaries will never sell or rent your email address in violation of applicable laws. To Opt -Out of future communications or to manage your information with us, click http://optout.penskeautomotive.com and inform us of the opt -out or change. Alternatively, you may send your written request to: Penske Automotive Group E-Commerce Department 2555 Telegraph Road, Bloomfield Hills, MI 48302. This email and any files transmitted with it are confidential and intended solely for use of the individual or entity to whom they are addressed. Please delete all copies if you are not the intended recipient. 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Ordinance: 6491 File Number: 2021-0718 BID WAIVER FOR FLEET VEHICLES: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES. AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS WHEREAS. new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS. not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide. increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS. dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process. and the pricing that would be submitted in the bidding Process will be the same as through a government fleet program: and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page 7 Panted on 70/6/27 Ordinance: 6491 Fife Number. 2021-0718 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks. and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. Section 2: that the City Council of the City of Fayetteville. Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. PASSED and APPROVED on 1 Q1512421 Approve, : Attest: 1��1tttttirtEll�� R K i gR ,i" R ioneld �rdMayor Kara Paxton. City Clerk Treasurers : ; �tr Page 2 Printed on 101BY21 City of Fayetteville, Arkansas r i Text File File Number: 2021-0718 Agenda Date: 1015/2021 Version: 1 In Control: City Council Meeting Agenda Dumber: CA 1i31BIL10111`�3lii2101tasIll 313VIL��31i111111*113 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Ordinance AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO 16w.11'A01:41111111.r11131.11110111INT I:301l•1:IHra4:13rilt11n:i13V&I WHEREAS, new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide, increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process, and the pricing that would be submitted in the bidding process will be the same as through a government fleet program; and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. City of Fayetteville, Arkansas page 1 Primed on 1016/2021 File Number.' 2021-0718 Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. City of Fayetteville, Arkansas Page 2 Printed an 10/5/2021 Re: Ford Lightning Quote You rjackson@fayetteville-ar.gov To: You rjacksonfayetteville-ar.gov Bcc: You rjackson@fayetteville-ar.gov • • ■ CJ Mitchell CJ.Mitchelllewisautogroup.com Jeff Lee ilee@drivesuperior.com Patrick Harrington patrickrandallford.com Voden, Chelsey cvoden@fayetteville-ar.gov Thursday, January 1, 9:1AM The City of Fayetteville Fleet Operations Division 1s looping to get quotes on (1) Ford Lightning, as base model as possible, Oxford 'White in Color with Extended Lange Battery. Please Provide a quote by Wednesday Reply Goad morning, The City of Fayetteville Fleet Operations Division i looking to get quotes on(l) Ford Lightning, as base model as possible, Oxford White in Color with Extended Lange Battery. Please Provide a quote by Wednesday 01/22/2.5 by 10:00arn. If the quotes are not received by this date and time, they will be considered "*NON- RESPONSIVE."' Please include ETA of when you believe it would be deliverable or indicate whether it is currently in stock on the lot. A,11 Quotes shall have Ford FINTAN numbers Cf89�) applied with a fleet incentive pricing discount break doiyn on each quote. o additional upfit will be needed. ike-ts-also include in the quote�ffjord Pro 48A g Station or - -LJE in addition to the 12 -240V (Ford PN. L9 - I OF86 -Al'' with bath 120-240 adapters - Full Kit). Thank you, NV Reply I would like to also include In the quote (1) Ford Pro 48A .A�-h P -. - 1 C-UE in addition to the 120- 40V (Ford. PST: L98-1OF868-AM with both 1 - 40 adapters - Full Kit). Thank you, .y R et perarons Superintendent City of Fayetteville, ,Arkansas 72701 T 479-444-3494 F 479-444-3425 479-79-221 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: ACME TRENCHLESS INC. RECOMMENDATION: CITY COUNCIL MEMO 2024-1065 COUNCIL APPROVES A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND PURCHASE (1) EXCAVATOR ATTACHMENT WITH ACCESSORIES FOR $56,087.74 WITH ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES FROM ACME TRENCHLESS INC. OF RIPON WISCONSIN. BACKGROUND: This custom made attachment will allow existing water sewer mini -excavators to pull out old PE lines out of the ground while pulling in new copper -coated water lines behind it without digging up the existing roads. This will reduce labor, equipment run time costs and allow the newly approved Water Sewer Construction crew to replace water lines at a substantial savings to the city. The unit will be an expansion, unit 9363 (WSEW_F120). DISCUSSION: Both Fleet Operations and the Water Sewer Department received a demo of this attachment and were able to use it in the field. It successfully removed and replaced multiple lines with the training and assistance of ACME Trenchless field reps who came on site and allowed the City to use and prove the Equipments capabilities. This was originally brought to purchasing to put out a bid. However, as the bidding process unfolded, it was apparent with only (2) known manufacturers of this product and interested parties, Purchasing chose to approve a sole source/waive of competitive bidding for the Pipe Puller from Acme Trenchless with the justification that they provide the only solution for removing pipes with a 2-inch diameter. Just for some additional background, according to the Water Sewer Department the City has approximately 800-1000 2-inch service lines and the ACME Trenchless would be the only puller capable of repairing these water lines. Lastly, the ACME was the only product capable of pulling up to 120' of 2-inch line; the other product would only be capable of 80' pulls of 1-inch line. BUDGET/STAFF IMPACT: This expansion item came in under budget and was approved with the passage of the FY25 budget. This item was unanimously approved at the Equipment Committee on December 10th. ATTACHMENTS: SRF (#3) , Fayetteville Quote - 237 (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1065 ACME TRENCHLESS INC. A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF ONE EXCAVATOR ATTACHMENT WITH ACCESSORIES FROM ACME TRENCHLESS INC. IN THE AMOUNT OF $56,087.74 PLUS ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES WHEREAS, a custom-made attachment will allow existing water sewer mini -excavators to pull old PE lines out of the ground while pulling in new copper -coated water lines behind it without digging up the existing roads; and WHEREAS, this will reduce labor, equipment run time costs and allow the newly approved Water Sewer Construction crew to replace water lines at a substantial savings to the city; and WHEREAS, there are only two known manufacturers of this type of product and the Pipe Puller from Acme Trenchless provides the only solution for removing pipes with a 2-inch diameter; and WHEREAS, this item was unanimously approved at the Equipment Committee meeting on December 10, 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of one excavator attachment with accessories from ACME Trenchless Inc. in the amount of $56,087.74 plus any additional freight charges and delivery fees. Page 1 Chelsey Voden Submitted By City of Fayetteville Staff Review Form 2024-1065 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/7/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: COUNSEL APPROVES A resolution to WAIVE COMPETITIVE BIDDING AND purchase (1) EXCAVATOR ATTACHMENT WITH ACCESSORIES FOR $56,087.74 WITH ANY ADDITIONAL FREIGHT CHARGES AND DELIVERY FEES FROM ACME TRENCHLESS INC. OF RIPON WISCONSIN. THIS WILL BE EXPANSION UNIT 9363 (WSEW_F120) 9700.770.1920-5802.00 Account Number 02077.2025 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Construction Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 3,620,240.00 $ 1,387,104.79 ? 2,233,135.21 $ 56,087.74 Previous Ordinance or Resolution # Approval Date: 2,177,047.47 V20221130 Acme Trenchless Inc W13355 Co Rd KK Ripon, WI 54971 920-376-4222 Customer City of Fayetteville Aaron Watkins 113 W Mountain StFayetteville, AR 72701 ACME TRENCHLESS Ship To 1525 S Happy Hollow Road Fayetteville, AR 72701 Quote Date Quote # 11/18/2024 237 P.O. Number Quote Valid For Terms FOB Rep 30 days 25% down, bal prior to shipment Origin DW MPN Item Description Qty Cost Total 102 The ACME Pipe Winch 102 Model PWT 3560 Hydraulic pipe pulling winch assembly 1 44,750.00 44,750.00T complete w/ guards, cable drag, face plate, L & R foot, foot fairlead 701 Hydraulic hose Hydraulic hose 4000 PSI - 1/2" x 10' with SAE-8 flat face 2 210.00 420.00T quick coupler 706 Extraction Cage Extraction Cage 2 1,650.00 3,300.00T 802 Custom Coupler Bobcat E60 Quick Coupler adapter - Bobcat E60 to the Acme Pipe Winch 1 1,435.00 1,435.00T Freight Allowance Actual freight cost shall be credited or invoiced to Customer 1,200.00 1,200.00T Sales Tax 9.75% 4,982.74 Total $56,087.74 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: SIDDONS-MARTIN EMERGENCY GROUP LLC RECOMMENDATION: CITY COUNCIL MEMO 2025-199 RECOMMEND COUNCIL APPROVAL FOR ONE BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP LLC OF CONWAY ARKANSAS FOR A PURCHASE PRICE OF $326,425.00 ALONG WITH ANY SURCHARGES FREIGHT CHARGES OR DELIVERY FEES THROUGH A HGAC COOPERATIVE PURCHASING CONTRACT (FS12-23) AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: This new Brush Truck will replace our only brush truck we have in service, which is a 2002 Ford F350. This new truck will eventually be staffed by two personnel and will be a multi -use apparatus. Beyond responding to all vegetation fires in the city, the truck will be outfitted with EMS equipment and will run EMS calls to take pressure off of our busiest Fire Company, currently Ladder 4. Additionally, the truck will have a high pressure, low volume pump that can be utilized for several different types of fires. The height of the truck will enable it to access car fires in some of our parking decks. DISCUSSION: Asset 2161 (FIRE_F030) was used as an auxiliary support vehicle for hazardous material incidents. The Hazmat team is now able to consolidate the extra equipment into one vehicle that will be used for all types of responses. Due to this change, the department no longer has a need for 2161. The Fleet replacement funds for 2161 will be better utilized by combining it with collection funds for unit 341 (FIRE_F006), the current brush truck. This combination of collections is an approved method within the Fleet Replacement Policy and has been signed off by Fleet, Budget, Fire Chief, Chief of Staff and the Mayor as required within the policy. BUDGET/STAFF IMPACT: A budget adjustment is being presented for your approval for the difference from the Fire Department for this upgrade as is City policy. This unit was presented and unanimously approved at the February 11th equipment committee. ATTACHMENTS: SRF (#3) , BA (#4), Fayetteville Customer Spec List (#5), 2196 - F550 Crew Cab - 114" Rescue Squad (#6), Fleet Vehicle Request (#7), 2196 Proposal Quote (#8), HGAC Cost Breakdown (#9) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-199 SIDDONS-MARTIN EMERGENCY GROUP LLC A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH TRUCK FROM SIDDONS- MARTIN EMERGENCY GROUP, LLC IN THE AMOUNT OF $326,425.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES, PURSUANT TO AN HGAC COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, beyond responding to all vegetation fires in the city, the brush truck will be outfitted with EMS equipment and will run EMS calls to take pressure off of the busiest Fire Company; and WHEREAS, the height of the truck will enable it to access car fires in some parking decks and the truck also has a high pressure, low volume pump that can be utilized for several different types of fires; and WHEREAS, this purchase was unanimously recommended for approval at the February 1 lth Equipment Committee Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a brush truck from Siddons-Martin Emergency Group LLC, in the amount of $326,425.00, plus any applicable surcharges, freight charges, and delivery fees, pursuant to an HGAC Cooperative Purchasing Contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2025-199 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/10/2025 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: RECOMMEND COUNCIL APPROVAL FOR ONE BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP LLC OF CONWAY ARKANSAS FOR A PURCHASE PRICE OF $326,425.00 ALONG WITH ANY SURCHARGES FREIGHT CHARGES OR DELIVERY FEES THROUGH A HGAC COOPERATIVE PURCHASING CONTRACT (FS12-23) AND TO APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02078.2014 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Light/Meduim Trucks Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,301,440.00 $ 627,464.24 Is 673,975.76 $ 326,425.00 $ 273,679.00 621,229.76 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2025 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: RECOMMEND COUNCIL APPROVAL FOR ONE BRUSH TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP LLC OF CONWAY ARKANSAS FOR A PURCHASE PRICE OF $326,425.00 ALONG WITH ANY SURCHARGES FREIGHT CHARGES OR DELIVERY FEES THROUGH A HGAC COOPERATIVE PURCHASING CONTRACT (FS12-23) AND TO APPROVE A BUDGET ADJUSTMENT. COUNCIL DATE: 3/4/2025 ITEM ID#: 2025-199 Holly Black 217312025 3:37 PIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 273,679 273,679 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2025211 Account Name 9700.770.1920-5802.00 273,679 - 02078 2014 EX Vehicles & Equipment - base 9700.770.1920-6602.47 9700.770.1910-4999.99 - - 59,466 214,213 02078 2014 RE RE Transfer from Fund - Capital Improvemen Use Fund Balance - Current 4470.300.8300-7602.70 4470.300.8300-5802.00 59,466 (59,466) - - 03019 03019 1 EX 1 EX Transfers To Funds - Shop Vehicles & Equipment - base I of 1 Specification for: C-3460 (Ford F550 - 4x4 - Diesel - 4 Door - 60" CA) Submitted To: Rusty Hulse Fayetteville Fire Department 303 W Center Fayetteville, AR 72701 Specification 2196 01/09/2025 Prepared by: Scott Jones Siddons-Martin Emergency Group Page 1 of 36 C-3460 FORD F550 - 4X4 - DIE - 4 DOOR - 60" CA ------------------------------------------------------------------SEL------------------------------------------------ One (1) FORD F-550, two axle drive 4x4, dual rear wheels (DRW), four (4) door, XL, Crew Cab chassis. Measurements / Capacities: Cab to Axle: 60 inch Fuel tank size: 40 US Gallon Wheelbase: 179 inches D.E.F Tank Size: 7.4 US Gallon Weight Ratings: GVWR: 19,500 LBS Front GAWR: 7,500 LBS Rear GAWR: 14,706 LBS Engine: Powerstroke 6.7L Diesel V8 OHV Intercooled Turbo 330 HP at 2,600 RPM 825 ft.-lbs. of torque at 2,000 RPM Transmission: TorquShift 10 speed automatic transmission with overdrive. PTO Provision Axles: Front Axle: 7,500 LBS HD front package, stabilizer bar, front shocks, auto locking front hubs with a manual backup feature. Rear Axle: 14,706 LBS HD rear package, stabilizer bar, rear shocks. Differential gearing: 4.10 gears, limited slip Electric Shift on the Fly transfer case. Wheels: Factory tires: 225/70/R19.5, radial all-weather tread. Front wheels: two (2) 19.50" x 6" steel disc, ten (10) hole pattern steel wheels Rear wheels: four (4) 19.50" x 6" steel disc, ten (10) hole pattern dual rear wheels. Page 2 of 36 Electrical System: One (1) alternator 240 amp, 12-volt Two (2) 12-volt, 750 CCA, 78-amp hour batteries AM/FM Stereo with MP3 Player with fixed antenna Upfitter Switches Upfitter Interface Module Operator controlled Manual Regeneration System Trailer Brake Controller Trailer harness Cab Controls: Controls for heat, defroster, and air conditioning Powered Door Locks Powered Windows Powered Mirrors Manual tilt steering wheel: (Unless superseded below in options) Safety / Security: Air bags: Safety canopy system, first row and second row overhead airbag restraint system, dual seat mounted side impact airbag restraint system Brakes: 4-wheel ABS, disc brakes, brake assist Driveline traction control Factory jack and lug nut wrench set Factory Tow hooks Seats: Seating capacity: Six (6) Front 40-20-40 HD folding split bench seat Rear 60-40 HD folding vinyl bench seat Manual driver lumbar support 4-way driver seat adjustment 4-way passenger seat adjustment Miscellaneous Included Equipment: Power Steering Exhaust system: horizontally mounted, discharge on passenger side of chassis aft of rear wheels. Cooling system: protected to -30 degrees Printed Manuals: one (1) printed chassis operation manual Colors: Interior color: Medium Earth Gray Page 3 of 36 Exterior cab color: Race Red Chrome Grill with Black Insert C-4136 60" CAB TO AXLE The chassis Cab to Axle measurement shall be 60". C-3478 CAB PAINT - SOLID - STOCK COLOR --------------------------------------------------------------------------------------------- Cab Color: OEM Original Color Paint Warranty is covered by the specific chassis manufacturer OEM. C-5590 SKEETER CAB STEPS - FRAME MOUNTED - CREW CAB The cab shall be equipped with steel step assemblies, on each side of the cab. The steps shall be frame mounted and powder coated black. C-3479 NO LIFT OR LARGER TIRES No Lift or Larger Tires/Wheels shall be installed on the apparatus. C-3481_ TIRES/WHEELS_-_ OEM_TIRES_AND_WHEELS Chassis will use stock tires and wheels provided by chassis manufacturer. C-3867__SPARE__-_OEM_ TIRE/WHEEL One (1) OEM steel wheel and spare tire shall be supplied with the chassis C-4710__POWDER_ COAT.,_OEM__WHEELS. OEM wheels shall be powder coated. Color shall be chosen by the purchaser. Color: TBD C-3496 FRONT BUMPER -SKEETER ALUMINUM The factory bumper shall be removed and replaced with a custom fabricated, heavy duty aluminum bumper and grille guard protection assembly. It shall include fog lights mounted on the bumper. The bumper shall have a 2" receiver mount included. Page 4 of 36 C-4086 FRONT BUMPER - PAINTED FINISH The bumper shall have a painted finish. The paint color/code shall be: ***TBD*** Aftermarket Paint Warranty covers defects in the applied paint for up to three years or 36,000 miles, whichever comes first. C-4056 FOG LIGHTS - FRC - SOBRITE 6IN LED -------------------------------------------------------------------------------- There shall be two (2) FRC SoBrite 6" LED lights installed on front bumper/grille guard. C-3497__SKID__PLATE_-_FRONT_BUMPER_-_1/4IN_ALUMINUM- A 1/4" (0.25") aluminum skid plate will be installed from the bumper area extending below the bumper and chassis radiator area. C-3499__SKID__PLATE_ TRANSFER_CASE__-__1j/4IN_ALUMINUM. A removable heavy duty .250" aluminum skid plate assembly shall be installed to protect the oil pan and transfer case. C-3514 FRONT WINCH - 12000LBS - WARN - FIXED A Warn Winch Company Model #M12000 PN17801 12,000# capacity 12-volt electric powered winch shall be shall be permanently installed at the front center bumper extension area . The unit shall include the following: a) 3.86 feet per minute pulling speed at 12,000# rated load b) 440 amps at full capacity c) Cable roller guide assembly d) 125 feet of 3/8" diameter galvanized cable and fairlead & safety hook assembly shall be supplied. e) Winch speed shall be constant with forward and reverse modes controlled with a push button device at the end of a 12 feet (12') minimum control cable which connects to the winch through a weatherproof receptacle. C-4181 SYNTHETIC WINCH ROPE ---------------------------------------------------------------------- The Warn Winch shall come with a Spydura Pro Synthetic Rope will be installed on the winch drum. The synthetic rope shall meet or exceed the pull rating of the winch. The winch shall have the fairlead installed for the synthetic rope. Page 5 of 36 C-3520 CONSOLE - POLY CUSTOM ENCLOSURE --------------------------------------------------------------------------------------------------- A custom fabricated poly (plastic) electrical console and enclosure shall be located between the driver's and passenger's seats. It shall house the siren, switches, cup holder, map box, equipment storage, and auxiliary equipment. It shall extend fully to the dash. C-4551__POWER_ OUTLETSF__12VE__DUAL_4.8A_ USB�_CAB There shall be 1 Dual USB-A/USB-C power outlets rated at 4.8amps shall be provided in cab. LOCATIONS: Determined at preconstruction. C-4354 CONSOLE - UPGRADED FUSE BLOCK --------------------------------------------------------------------------------------------- The fuse block in the center console shall be upgraded to a 5025 100amp style fuse block. This fuse block shall be wired to the same signal as the rest of the Skeeter electrical system. C-3.533__RADI0 -INSTALL -__1__RADIO (CUSTOM ER__PROVIDED) One (1) fire radio, one (1) faceplate (if applicable) and one (1) speaker shall be supplied by the purchaser to be installed. THIS OPTION DOES NOT INCLUDE INSTALLATION OF ANTENNAS, CABLES, OR MDT/MCT. ALL EQUIPMENT NECESSARY TO INSTALL/OPERATE A CUSTOMER SUPPLIED RADIO MUST BE PRESENT AT SKEETER BRUSH TRUCKS WITHIN 30 DAYS OF COMPLETED PRE -CONSTRUCT. IF ALL COMPONENTS ARE NOT PRESENT THE RADIO WILL NOT BE INSTALLED C-4003__INSTALL_RADI0_ANTENNAS__(ANTENNAS_ ONLY One 1 radio antenna with cable shall be supplied by the purchaser and installed on the apparatus at a location to be determined by the purchaser. THIS OPTION DOES NOT INCLUDE INSTALLATION OF RADIOS, OR MDT/MCT. ALL EQUIPMENT NECESSARY TO INSTALL/OPERATE A CUSTOMER SUPPLIED RADIO MUST BE PRESENT AT SKEETER BRUSH TRUCKS WITHIN 30 DAYS OF COMPLETED PRE -CONSTRUCT. IF ALL Page 6 of 36 COMPONENTS ARE NOT PRESENT THE RADIO WILL NOT BE INSTALLED C-4259__MDT/MCT_INSTALLATION4-_CUSTOMER_PROVIDED. An MDT/MCT mount kit shall be provided by the customer to be installed into the cab. The MDT/MCT shall be designed specifically for the make/model vehicle into which it is to be mounted. Power shall be run to MDT if required. THIS OPTION DOES NOT INCLUDE INSTALLATION OF RADIOS, ANTENNAS, ANTENNA CABLES. ALL EQUIPMENT NECESSARY TO INSTALL/OPERATE A CUSTOMER SUPPLIED RADIO MUST BE PRESENT AT SKEETER BRUSH TRUCKS WITHIN 30 DAYS OF COMPLETED PRE -CONSTRUCT. IF ALL COMPONENTS ARE NOT PRESENT THE RADIO WILL NOT BE INSTALLED C-3541 CAMERA SYSTEM - RVS - 1 CAM One (1) Rear View Systems camera system shall be furnished utilizing a camera which provides a wide field of view and picture quality. A sealed camera enclosure shall be utilized along with electronic connections. The color monitor shall be installed in cab. One (1) camera shall cover the rear of the apparatus, which will activate during back-up mode and during normal operations if needed. C-3612__REAR_RECEIVER_-_STANDARD_-_WINCH/ROPE/TRAILER The rear of the chassis shall be equipped with one (1) square steel tube receiver assembly for trailer use and winch applications. It shall be the same size as a Class III trailer hitch and shall be attached to the chassis frame assembly. The receiver shall be rated at approximately 10,000#. The rear receiver assembly shall be equipped with two (2) heavy duty rear tow loops, one (1) each side. C-3530 TRAILER PLUG - 12V - 7 PIN Wiring shall be provided at the rear of the apparatus for the towing of an auxiliary trailer. A 12 volt seven (7) pin electrical connector shall be wired to the chassis stop, running, and turn lights. Page 7 of 36 C-4205.10_ R200__-_RSQ_ SOD,_ ALUM._ 114_"_X_96".,_60"_CA The body will be a custom fabricated severe service Rescue -Squad type, constructed of all aluminum. The body shall be 114" long by 96" wide, designed for a 60" cab to axle dimension.BODY SHALL BE CAB HEIGHT. FLAT-BED SUB -STRUCTURE The body shall have 6"structural aluminum channel main frame rails. The body frame rails shall be isolated from the truck frame by .500" industrial isolators. FLAT-BED CROSS -MEMBER SUB -STRUCTURE The cross -members shall be 3" structural aluminum I beams with cross -members on 12" centers. FLAT-BED MOUNTING The body shall be bolted to the chassis frame rails at the rear end of the frame. There shall be brackets installed at the middle of the body frame to prevent side to side movement. The body shall be spring mounted at the front of the body frame. The flexible mounting system shall allow for body/chassis flexing during extreme off road conditions. ANGLED FRONT BODY CORNERS The front corners of the body shall be Angled NO HEADACHE RACK SIDE BODY ACCESS STEP There shall be a body access step assisting in access to top of the tool/hose trays from the side of the apparatus. It shall be a stirrup design, and be fabricated from 1" aluminum tubing. They shall be installed under the front of the body, one (1) each side. FUEL FILLER The fuel filler tube and cap shall be installed at the driver's side, rear of the body. FENDER PANELS The lower portion of the flat-bed body shall have fender panels over and aft of the rear wheel panel area. The panels shall be constructed of aluminum smooth plate on all exterior surfaces. The wheel well openings will be cut out to conform to the wheels. Page 8 of 36 REAR BODY PANEL A vertical body panel shall be installed at the rear of the body constructed of smooth aluminum. The panel shall house the running lights, taillights, back-up lights, and emergency lights. The body panel shall be angled to allow for a 30 degree angle of departure. PROTECTIVE RAILS The side rear handrails shall terminate at the rear of the upper body compartments and shall have only one horizontal rung and one vertica pipe adjacent to the upper body box. the rear vertical hand rails shall be adjacent to the hose reel and UHP and only have one horizontal rung on each side. "All body equipment shall not protrude above the cab. SIDE BODY COMPARTMENTS, FRONT BODY -- DRIVER'S AND PASSENGER'S SIDES Two (2) body equipment storage compartments shall be installed at the front of the body just behind the headache rack, one (1) each side of the apparatus. The dimensions shall be approximately: 30" wide, 60" high, and 18" deep. The compartments shall be constructed of aluminum smooth plate on all exterior surfaces. Each compartment shall be equipped with a vertically hinged door with a single latch installed. The doors shall be equipped with gas operated door opening assistant cylinders. TRANSVERSE COMPARTMENT The upper portion of the front vertical compartments shall be transverse. The dimensions shall be 24" wide x 38" high x 96" deep. SIDE UPPER BODY COMPARTMENTS There shall be two (2) side upper body compartments, one (1) each side. The dimensions shall be approximately: 48" wide, 38" high, and 18" deep. The compartments shall be constructed of aluminum smooth plate on all exterior surfaces. Each compartment shall be equipped with dual horizontally hinged doors with a dual latches installed. The doors shall be equipped with gas operated door opening assistant cylinders. NO REAR BODY COMPARTMENTS Page 9 of 36 The compartments shall be equipped with: -a swing door with latch installed -key type door locks. -dual gas operated door opening assistant cylinders. -a white LED strip light that is automatically controlled by a door activated switch. -a louvered vent Compartment Matting shall be installed in the compartment. It shall be black in color and lock together design. The actual door openings shall be approximately 3" smaller in dimension. C-4466__RSQ_SQUAD__BODY_PAINT The exterior surface of all body skins, compartments, and trays shall all be Painted. Color: to be determined at preconstruct The surface shall be sanded, acid washed, acid primed, primed, and top coat painted in accordance with the paint manufacturers specifications. The interior of all compartments shall be coated in Zolatone textured coating. There shall be diamond plate covering the lower half front face of the body. All Exterior welds shall be ground down, and filled with body filler. Aftermarket Paint Warranty covers defects in the applied paint for up to three years or 36,000 miles, whichever comes first. C-3593.2 REAR CENTER UNDER BODY COMPT " -------------------------------------------------------------------------------------------------------108---- An under body equipment storage compartment shall be installed under the flatbed surface located in the center rear of the apparatus. The compartment shall be between the vertical body beams, upper floor surface, and an aluminum lower floor area. The compartment shall be equipped with a hinged drop down door with dual latches installed. The floor shall be constructed of aluminum. Page 10 of 36 The exterior dimensions shall be approximately: 108" Deep C-4690 DIVIDERS FOR HARD SUCTION - WITH SLIDE OUT TRAY --------------------------------------------------------------------------------------------------------------------------------------- Two (2) dividers shall be installed on the driver's side of the rear, center, under body compartment, for storage of 8' lengths of hard suction. The dividers shall be approximately 6" apart, 5" tall, and run the depth of the compartment. The rear center compartment shall also be equipped with an aluminum slide out tray on UHMW plastic slide pads and poly rollers. The tray shall be 17" wide and full length of the compartment interior. There shall be a retention latch installed on the tray. C-3615 REAR FOLD DOWN STEP A lighted 8" square folding step of die cast zinc shall be installed. The step shall comply with NFPA non -slip standards and shall be installed on the rear of the body. The step shall be equipped with lighting to NFPA standard. C-3614__REAR_ STEP,__PULL_ OUT There shall be a rear "Pull -Out -Fold -Down" step located at the rear of the apparatus, step shall be stowed in a pocket under the rear of the unit. Storage pocket shall be fabricated to allow easy access to deploying for operation. C-4350 SCBA BOTTLE STORAGE There shall be two (2) SCBA bottle storage tubes located in the wheel - well, one (1) each side of the body. There shall be an aluminum locking door securing the bottles. C-3837 SCBA BRACKETS One (1) SCBA bracket shall be installed. Location: To be determined at pre -construct meeting. C-4-209-----.2 -ADJUSTABLE SHELF -------------------------------------------------------- There shall be 2 adjustable shelf located in the *** Enter Location Below*** compartment constructed of smooth aluminum. There shall be adjustable tracking mounted to the wall of the compartment to allow height adjustment of the shelf. The shelf shall be no larger than Page 11 of 36 4 feet wide by 2 feet deep. The tracking shall be as long as possible to allow for max adjustment range of shelf. QTY : 2 LOCATION: TBD at the preconstruct meeting C-4179 LONG TOOL STORAGE --------------------------------------------------------------- There shall be two (2) vertical track mounts installed on the rear wall of the transverse compartment. The tracks shall have two (2) sections of aluminum tubing for storage of long tools. The tubes shall be adjustable, vertically. C-4227__I-ZON_E__BRACKETS,__SWIN_G-OUT Two (2) swing -out I -zone brackets will be provided and mounted at the rear of the apparatus, one (1) on each side. The brackets will be designed with adequate reinforcement to eliminate flexing of the body and not interfere with any of the rear facing lights when carrying hose. The brackets will be mounted beside the upper grab rail on the rear and as high as practical. C-4763.10_ UHP__PUMP_ 20_GPM__@_ 1500_ PSI_ -__GAS ULTRA -HIGH-PRESSURE PUMP A triplex plunger ceramic lined ultra -high-pressure pump shall be provided. The pump shall have the following features: • 20 GPM at 1,500 PSI • Die cast aluminum crankcase • Stainless steel valves and seats • Chrome-Moly crankshaft • Oversized bearings • High strength forged brass manifolds • Specially formulated high-pressure seals No exception shall be taken to the output performance of the pump. OPERATOR & ENGINE CONTROLS Installed on the pump panel shall be the following items: • Engine start switch • Engine throttle Page 12 of 36 • Engine start/HP pump mode • Pump discharge pressure gauge • Panel light switch • Water level gauge • Reel rewind switch • 1 1/2" drain • Winterization Fill Port With chrome cap & chain PRESSURE PROTECTION A primary and secondary pressure relief valve system shall be utilized. The primary un-loader valve sets the system pressure and protects the pump from pressure extremes associated with obstructions in the discharge line. When no flow is required by the system, the valve will bypass all system flow. The secondary relief valve provides back-up protection to assure pressure relief for maximum system protection. The relief valve is set approximately 200 psi above system operating pressure. OVERHEAT PROTECTION A system shall be provided with the pump prevents heating and steaming when the nozzle is closed while the pump is running. When the pump temperature reaches a pre-set level, the heated water is discharged to ground and tank water is allowed into the pump. NO- FOAM PROPORTIONER PUMP ENGINE The ultra -high-pressure pump shall be powered by a Honda IGX 800 engine with the following features: Engine exhaust shall be routed to minimize exposure of personnel to exhaust gases. FUEL CONNECTION PLUMBED TO STAINLESS AUX TANK BATTERY Chassis battery. ULTRA -HIGH-PRESSURE HOSE AND ELECTRIC REEL One (1), Ultra -High Pressure hose reel shall be provided. The reel shall have 150 feet of 1/2" high pressure hose. The reel shall be rated for Page 13 of 36 3,000 psi working pressure. The reel shall be equipped with electric rewind with a switch located on the reel frame. A poly hose guide assembly shall be provided for the reel. ULTRA -HIGH-PRESSURE NOZZLE The EJM ultra -high pressure Locking nozzle assembly will be stored near the hose reel. The nozzle shall have three (3) patterns: NOZZLE STORAGE MOUNT An EJM Tri-Plex Locking nozzle mount shall be provided. The nozzle mount shall be fabricated from .125" aluminum and 3.0" ID schedule 40 PVC tube. The nozzle mount shall be attached to the pump or similar area for easy accessibility. TANK TO PUMP A 1.50" tank to pump line shall be provided. The line shall be gated by a 1.50" full flow push/pull valves. Flexible connections shall be used between the pump and the water tank to allow for component movement. PUMP PANEL The pump panel shall be constructed of .125" aluminum and powder coated black for corrosion protection and a pleasing appearance. All controls on the panel shall be properly labeled. PUMP PERFORMANCE TEST The pump operating system shall be completely tested per applicable NFPA guidelines for the size and type of pump. The pump shall meet or exceed all performance specifications. Vi%1:7:7e1►1Wo EJ Metals will warranty the vehicle modifications against defects in material, parts and workmanship for a period of five years from the delivery date. C-3632.3__300_GALLONS,__POLYE_ CUSTOM__TAN_K Page 14 of 36 The water tank shall have a capacity of 300 gallons. The water tank shall be constructed of black polypropylene, poly - welded and tested inside and out. The tank manufacturer shall define the floor, top, sides, ends, and baffles material thickness. The tank shall carry a lifetime warranty. The transverse and longitudinal swash partitions shall be interlocked and welded to each other as well as to the walls of the tank. The partitions shall be designed and equipped with vent holes to permit air and liquid movement between compartments. The tank covers shall be welded on top and bottom, and the transverse partitions, providing rigidity during fast fill operations. Drilled and tapped holes for lifting eyes shall be provided in the top area of the water tank. The water tank manufacturer shall certify the capacity of the water tank prior to delivery of the apparatus. This capacity shall be recorded on the manufacturer's data plate. The water tank shall be rectangular in shape and engineered for a low center of gravity. The water tank construction shall conform to applicable NFPA standards. A 1.5" drain plug shall be installed in the bottom of the water tank under P/S wheel well for water tank draining and flush -out of debris. The fill tower shall incorporate a vent and overflow system shall be designed into the water tank. The system shall include a 3" diameter pipe that functions both as an air vent while emptying the tank and as an overflow when filling the tank. The overflow shall discharge excess water below the frame rails of the vehicle. The tank fill tower shall be located in the driver's side rear corner of the water tank. The water tank shall be equipped with translucent water level sight gauge in the rear wall of the tank. C-3660 WATER TANK GAUGE - REAR+CAB --------------- -------------------------------- One (1) Class 1 "Intelli-Tank" water tank level gauge shall be installed on pump panel. The tank level gauge shall indicate the liquid level on Page 15 of 36 an easy to read LED display and show increments of 1/8 tank. A pressure transducer shall be mounted on the outside of the tank in an easily accessible area. Cab Mounted - One (1) Class 1 "Intelli-Tank" mini water tank level gauge shall be installed in the cab or center console. The tank level gauge shall indicate the liquid level on an easy to read LED display and show increments of 1/4 tank. C-3943PUMP, HALE,__AUX,_ GASF_ HPX200-B23,__B&S A Hale HPX200-B23 fire pump shall be installed on the apparatus. The pump/engine shall perform to the standards of ISO 9 and NFPA 1906 low-pressure pump rating. Typical pump performance from 5 foot draft at sea level using a 2.5" suction line and a 2.5" discharge shall be. 255 GPM @ 25 PSI 215 GPM @ 75 PSI 140 GPM @ 125 PSI. 100 GPM @ 150 PSI. Pump The pump body shall be made of aluminum alloy castings coupled together with a stainless steel band clamp with an O-ring seal which allows quick pump volute removal for servicing. The pump end shall be factory hydrostatically tested to 350 PSI for 10 minutes. The impeller shall be bronze. The renewable clearance rings shall be made of anodic plated bronze to inhibit galvanic corrosion. The impeller shall be 4.87 inches in diameter and designed with a sleeve back end to prevent water from coming in contact with the engine shaft. The pump shaft seal shall be an automatically adjusting, maintenance free, mechanical type. The pump body shall be equipped with a petcock drain valve. Engine The engine shall be a four cycle gasoline Briggs and Stratton Vanguard series V-Twin, overhead valve, air cooled design. Engine rating shall be 23 BHP at 4000. Engine displacement shall be 570cc and shall be designed to meet CARB (California Air Resources Board) standards. A 12-volt electric system shall be provided with electric starter and a 16 amp alternator. Recoil backup engine starting shall be provided. Engine shall be equipped with a residential muffler with USDA approved spark arrestor. Page 16 of 36 Hale Products, Inc., herein referred to as "Hale", warrants products of its manufacture to be free from defects in material and workmanship, under normal use and service, for a period of three years (3). This limited warranty is effective only if the equipment or apparatus is used as directed, is not subjected to misuse, negligence or accident, and is not altered, treated or repaired by someone other than Hale or its designee. Additional details can be found in the Skeeter user's manual for this vehicle. The auxiliary fire pump and engine assembly shall have a muffler and vertical exhaust pipe. The exhaust pipe shall be directed upward and away from the pump operator. A rain cap will be installed on the vertical exhaust outlet. The pump shall be equipped with an exhaust venture primer of brass and stainless steel construction. The primer shall be capable of 20 inches of mercury vacuum. The primer shall be actuated with a spring return, single control lever located at the operator's panel. The primer to pump line shall be equipped with an automatic check valve for priming from an open body of water and a manual shut-off for pumping from a pressurized water source. The fire pump engine shall have an oil drain line installed. It shall allow for easy oil draining. The auxiliary fire pump shall be installed at the rear of the body. The sub -structure shall have welded in mounting sub -plates between the structural members. C-3890. 2__AUX_FIRE_PUMP_MTVG._ REAR_CENTERF__BOLTED. The auxiliary fire pump shall be installed at the center rear of the body. The sub -structure shall have welded in mounting sub -plates between the structural members. C-3703.2__PUMP_FUEL__FROM__FUEL_CAN__(STAINLESS)__GAS_0N_LY A stainless steel custom built remote fuel tank shall be installed for the auxiliary fire pump assembly at the rear of the apparatus. It shall be mounted in a position that makes filling as easy as possible. The fuel tank shall have capacity of approximately ten (10) gallons. There shall be a fuel hose with plug in connections furnished between the fuel tank and carburetor assembly for the auxiliary pump. Page 17 of 36 C-3699 PUMP PANEL - REAR -------------------------------------------------------------DECK ------------- MOUNT --------------- A pump panel enclosure shall be installed. The enclosure shall be fabricated of aluminum with a DA finish, bolted in place with a pump instrument panel installed. An engine and pump control panel shall be installed in the pump panel enclosure. The following shall be on the pump panel: 2.5" discharge pressure gauge start/stop control throttle control low oil pressure warning light The pump control panel shall be installed at the passenger's side rear corner of the body. C-3686__P_UMP_ COOLER,__BYRASS-TO-TANK,_-3/8" The fire pump shall be equipped with 3/8" cooling line from the pump to the water tank. This re -circulation line shall be controlled by a pump panel control valve with nameplate label noting it as the "fire pump bypass cooler". C-3839 THERMAL RELIEF VALVE There shall be a Trident model brass thermal relief valve installed in the manifold allowing auto dump at 1430 water temperature. The thermal relief valve shall auto close at 1180 water temperature. There shall be a hose directing water under the body, but in a location visible by the pump operator. C-3706__MANIFOLD,__SS_(STANDARD). The auxiliary fire pump plumbing system shall be built mostly of stainless steel piping, fittings, and connections. Victaulic couplings shall be installed to permit flexing of the plumbing system and allow for quick removal of piping or valves for service. Tank connections and remote plumbing shall use high-pressure flexible piping. Flexible hose couplings shall be threaded stainless steel or Victaulic connections. This shall include valves and hose threads. C-4732_ VALVES,__ AKRON,__BRASS,__QUARTER_TURIV All valves 1" and larger used in the plumbing installation shall be Akron quarter turn full flow type. Page 18 of 36 C-3897 NH HOSE THREADS ---------------------------------------------------------- The hose threads shall be National Hose Standard (NH) on all base threads on the apparatus intakes and discharges, unless otherwise specified. C-3704 2.5" PUMP INTAKE PLUMBING ------------------------------------------------------------------------------- The pump intake plumbing shall consist of the tank to pump line and the suction line. The tank to pump line shall be installed with a flexible hump hose connection and stainless steel T-bolt clamps to the water tank. A 2.5" 1/4 turn ball valve shall be controlled with a manually operated handle directly on the valve. The suction line shall be installed on the rear area to supply the fire pump from an external water supply. A 2.5" 1/4 turn ball valve shall be controlled with a manually operated handle directly on the valve. There shall be a 2.5" NH female thread connection with removable screen. There shall be a 2.5" plug attached with a cable. C-3." -------------716----TANK-------------FILL----------AND-----------------COOLING---------------LINE-----------1----5------WATER--------------- One (1) 1.5" fire pump to water tank refill and bypass cooler line shall be provided. The pump to tank valve shall be a 1.5" full flow quarter turn ball valve with local control handle. A 1.5" flex hose shall be installed to the water tank. C-370$__DISCHARGE,__2.5" E__REAR,__2.5"FM_-X--_ 1, 5"M�_ 1 One (1) 2-1/2" discharge shall be installed at the rear pump area, controlled by a quarter turn ball valve. The discharge shall have 2-1/2" NH male hose threads. The discharge shall be equipped with 2-1/2" female x 1-1/2" chrome plated brass reducer, 1-1/2" chrome cap and cable. C-3710DISCHARG E,__ 1_. 5 ",__REAR,__W/ 1.5 "__CAP. One (1) 1-1/2" discharge shall be installed on the rear pump area, controlled by a quarter turn ball valve with local control handle. The discharge shall have 1-1/2" NPT x 1-1/2" NH male hose threads and cap. C--- 3709__DISCHARGE,__1"_F_REAR Page 19 of 36 One (1) 1" hose discharge shall be installed on the rear pump area, controlled by a quarter turn ball valve with local control handle. The discharge shall have a NPT x 1" male NH hose threads and cap. C-3712DISCHARGE, __3/4"GH._ REARS_ GARDEN__HOSE__OUT One (1) 3/4" garden hose discharge shall be installed on the rear pump area, controlled by a quarter turn ball valve with local control handle. The discharge shall have a 3/4" male garden hose threads and cap. C-3722.2__HOSE_REEL,_ HANNAY,__D/S_ MOUNT,_ CUSTOM_ One (1) Hannay aluminum hose reel shall be installed. The reel shall have leak proof ball bearing swing joint, adjustable friction brake, electric 12 volt rewind and manual crank rewind provisions. The reel shall be mounted on the driver's side rear corner of the flatbed body. One (1) 1" discharge shall be piped from the fire pump to each hose reel with flexible high pressure hose. The quarter turn ball valve shall be on manifold. The hose reel shall be provided with a Hannay top mounted stainless steel roller assembly. C-3725 200 FOOT REEL CAPACITY Each hose reel shall have a capacity of 200 feet of hose. C-3732__HOSE,_ WATER,_800##,__1''_ X_1.50' One (1) 150' foot length of 1" water hose shall be installed on the hose reel. The hose shall be equipped with chrome plated pin lug couplings and have a 800 PSI working pressure. C-3714__GROUND__SWEEP__DISCHARGES,__FRONT_ BUMPER Two (2) ground sweep discharge nozzles shall be installed, one each side of the front bumper. Each nozzle shall have a 1" electric control valve, switched independently in the cab. The discharges shall be equipped with removable ground sweep nozzles angled accordingly with a 180 degree total front sweep pattern. The flow rate shall be 15- 30 gpm. Page 20 of 36 Each nozzle shall have a custom fabricated brush guard installed to protect from damage when off road. The valves and manifold shall be protected from damage by the front bumper and skid plate. One (1) 1.5" front bumper ground sweep discharge shall be piped to the front bumper area. The discharge shall be controlled by a 1.5" manual override valve at the rear pump area. Flexible 1.5" diameter high pressure hose shall be provided from the pump to the sweep nozzles with low point drains where necessary. There shall be an 1.5" stainless steel valve, with a flexible supply hose installed to feed the front discharge manifold. C-4699__DISCHARGE,__1.5" f__FRONT_BUM_PER One (1) 1.5" discharge shall be piped to the front bumper area, located on the driver's side area. The discharge shall be piped with flexible 1.5" hose. The outlet shall terminate with stainless steel or chrome plated brass chicksan swivel outlet with 1.5" NH male threads. A 1.5" manually operated Akron T handle ball valve shall be installed at the bumper area. The bumper discharge shall include a 1.5" stainless steel valve, with a flexible supply hose installed to feed the front discharge manifold. C-3692 NO -- FOAM SYSTEM ------------------------------------------------------------ No -- Foam System C-3664 NO -- FOAM TANK ------------------------------------------------------- NO -- Foam Tank C-3764STOP/TAIL/TURN__LIGHTS. WHELEN__M6BTT/M6FC Two (2) Whelen M6 Series Model M613TT 4-5/16" x 6-3/4" brake, turn, tail lights with M6FC chrome flanges shall be provided. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lighthead configuration shall consist of 18 red Super -LEDs and a clear optic polycarbonate lens. The lightheads shall be surface mountable via two screws. The lightheads shall utilize an optic collimator and a chrome vacuum metalized reflector for maximum illumination. The lighthead shall Page 21 of 36 include 164 flash patterns including: a variety of CA Title 13 compliant, sinkable, left/right, top/bottom, in/out, and steady burn. The lightheads shall have the Whelen exclusive NERM (Non -Emergency Recognition Mode) feature. The lens/reflector assembly shall be wet sealed and resistant to: water, moisture, dust, and other environmental conditions. The outer lens shall have a hard coating applied to increase strength and ensure longevity. The light engine shall be installed at the rear of the unit and be completely sealed. The pc board shall be conformal coated for additional protection. The lights shall be furnished with five 6" wire pigtails, a Santoprene rubber gasket and the #M6FC chrome flanges shall be included for installation. C-3765__BACK_ UP__LIGHTS,_WHELEN_ M6_SERIESF__LED,. Two (2) Whelen M-Series, 4" x 6" rear LED back-up lights shall be installed. C-4123__SIREN,__ELECTRONIC,_ WHELEN._CARBIDE. One (1) Whelen, Model #CCSRNT4A CenCom Carbide siren with auxiliary switches with noise canceling microphone shall be provided. Siren head will be mounted on the center console in easy reach of the driver. C-3747__SIREN_ SPEAKER_�1_). One (1) Whelen Model #SA315P Projector Series siren speaker shall be provided with bracket. The 100 watt siren speaker shall be designed in a black nylon composite housing with 123 decibel rating. Location shall be: Behind the front grille. C-3743__LIGHTBAR,_WHELEN,__LEGACY A Whelen Legacy low profile Super -LED NFPA lightbar shall be installed. The 54" lightbar shall be designed to meet the minimum clearing requirements for Zone A Upper. The internal components of the lightbar shall be housed within a two piece extruded aluminum base/top. The outer shell shall be clear optic polycarbonate lenses designed to maximize light output and shield against environmental elements. Page 22 of 36 The lightbar shall utilize snap -in brackets to hold in the lightheads. The brackets shall give the end user the ability to make quick repairs. The lightbar shall have all solid state components. The lightbar shall have two wire harnesses exiting the unit: one (1) 17 conductor 22 gauge control cable which controls all internal light functions; and one (1) 2 conductor 10 gauge cable for main power and ground. Each cable shall be 15' long. The lightbar shall have four (4) red Linear Super -LED corner modules to provide off angle protection for the front and rear of the vehicle. Each corner module shall consist of twelve (12) Super -LEDs mounted within a vacuum metalized parabolic reflector. The corner module shall also utilize an optic collimator for maximum light output. The twelve (12) LEDs shall be mounted in one straight line. The solid state I/O board shall be microprocessor controlled. The I/O board shall have built-in reverse -polarity protection and output -short protection. The board shall have the ability to flash sixteen (16) LED warning lights. There shall be a data bank of 13 Scan -Lock flash patterns including steady burn. The board shall also have outputs to add takedown and alley lights. Low power and cruise light function shall also be included. The cruise light function shall allow the user to employ the four (4) corner modules as marker courtesy lights. The lightbar shall include clear "Take Down" and "Alley Lights". The lightbar shall have an amber "Traffic Advisor" built into the rear portion of the lightbar. C-4563__LIGHTBAR__MOUNT_CAB_ ROOFa_NO__GUARD The lightbar shall be mounted on the cab roof. The light bar shall be properly sealed and watertight. C-5426__O PTICO Mom_ GTT_ 794 There shall be an Opticom GTT794 installed on the apparatus. C-3750_ WARNING_ LIGHTS,_ WHELEN�_ M-6_5ERIES__U2) ZONE A -- LOWER FRONT WARNING LIGHTS Two (2) Whelen M-6RC Series 4" x 6" warning lights shall be installed in the lower front area of the cab. The warning lights shall incorporate Linear -Super LED and Smart LED technology. Each lighthead shall have six (6) RED Super -LEDs with a clear non -optic polycarbonate lens Page 23 of 36 for maximum light spread. Each lighthead assembly shall have internal flasher, eleven (11) Scan -Lock flash patterns, including steady burn and synchronize power functions. The lightheads shall have a conformal coated circuit board for moisture protection. The lights shall be mounted in a chrome plastic flange bezel assembly. COLOR: RED LED/CLEAR LENS ZONE B AND D -- INTERSECTION LIGHTS Two (2) Whelen M-6RC Series 4" x 6" warning lights shall be installed. The warning lights shall be installed in lower front bumper or cab fenders, one (1) each side, as far forward as possible. The warning lights shall incorporate Linear -Super LED and Smart LED technology. The lighthead shall have six (6) RED Super -LEDs with a clear non -optic polycarbonate lens for maximum light spread. The lighthead assembly shall have internal flasher, eleven (11) Scan -Lock flash patterns, including steady burn and synchronize power functions. COLOR: RED LED/CLEAR LENS ZONE B AND D -- LOWER REAR WARNING LIGHTS Two (2) Whelen M-6RC Series 4" x 6" warning lights shall be installed. The warning lights shall be located one (1) each side lower rearmost side body area as space permits. The warning lights shall incorporate Linear -Super LED and Smart LED technology. The lightheads shall have six (6) RED Super -LEDs with a clear non -optic polycarbonate lens for maximum light spread. COLOR: RED LED/CLEAR LENS ZONE B AND D -- UPPER SIDE REAR WARNING LIGHTS Two (2) Whelen M-6RC Series Model #M6R 4" x 6" warning lights and a chrome flange shall be upper rear body side panel. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lightheads shall have six (6) RED Super -LEDs with a clear non - optic polycarbonate lens for maximum light spread. COLOR: RED LED/CLEAR LENS ZONE C -- UPPER REAR WARNING LIGHTS Two (2) Whelen M-6RC Series Model #M6R 4" x 6" warning lights and a chrome flange shall be installed in the upper rear body panel. The warning lights shall incorporate Linear Super -LED and Smart LED technology. The lightheads shall have six (6) RED Super -LEDs with a Page 24 of 36 clear non -optic polycarbonate lens for maximum light spread. COLOR: RED LED/CLEAR LENS ZONE C -- LOWER REAR WARNING LIGHTS Two (2) Whelen M-6RC Series 4" x 6" warning lights shall be installed. The warning lights shall be located one (1) each side, rear lower area of body. The warning lights shall incorporate Linear -Super LED and Smart LED technology. The lightheads shall have six (6) RED Super - LEDs with a clear non -optic polycarbonate lens for maximum light spread. COLOR: RED LED/CLEAR LENS C-4378 FIRETECH HIVIZ GUARDIAN LIGHTS --------------------------------------------------------------------------------------------- There shall be two(2) FireTech HiViz Guardian Surface Lights model #FT -GSM installed on the apparatus. The location shall be determined at pre -construct. C-4363__BODY_WORK_ LIGHT-51_42) Two (2) body work lights with clear lens shall be installed, wired to switch on the Console. Location shall be: one (1) each side of the headache rack. Lights shall be installed to allow for slight adjustment with use of proper tooling. C-3505 GROUND LIGHTS -BUMPER - LED ROUND Two (2) Grote #63871 LED ground lights shall be installed under the front bumper, one (1) on each side of the apparatus, wired to the Cencom, and the chassis interior lights. They shall have an aluminum housing, and be 800 fumes at 1.4 amps. C-4070 GROUND LIGHTS -CHASSIS - LED STRIPS - 4DOOR ------------------------------------------------------------------------------------------------------------------------------ Four (4) LED ground strip lights shall be installed under the cab step area in compliance with NFPA standards, two (2) on each side of the apparatus, wired to the Cencom, and the chassis interior lights. C-3617__GROUND__LIG HTSF_ U N_D E R__REAR_ STE P Two (2) led ground lights shall be installed under the rear step area, one on each side of the apparatus. C-3528 KUSSMAUL 1000 - WITH AUTO -EJECT ------------------------------------------------------------------------------------------------ Page 25 of 36 A Kussmaul Autocharge 1000, Model 091-215-12, high output automatic battery charger shall be provided. The battery charger shall be wired to the 12 volt battery system. The unit shall be mounted in a clean, dry area accessible for service and/or maintenance. It shall be wired to the specified shore power receptacle. It shall include a compatible Digital Status Display Center. It shall also include 15 amp "auto -eject" shore power receptacle with hinged weatherproof cover and an enclosure for protection from dirt and damage. The shore power plug shall be "ejected" when the chassis' engine starter is engaged and the receptacle shall be wired to any 120 volt A/C equipment requiring shore power. Location shall be: Rear body panel, d/s Color of Digital Status Display Center and Auto Eject: Red C-3598__DOOR AJAR__LIGHTF_ LED A "door ajar" warning light shall be installed on the center console. The light shall be flashing red LED light with a clear lens. The door ajar light shall be activated by door ajar switches installed on every compartment door. C-3851_AIR COMPRESSOR,__CKMTAI2 An ARB model CKMTA12 twin cylinder 12 volt air compressor shall be installed in the bottom portion of the passenger's side rear under body compartment (if so equipped). There shall be a fixed air supply tank with a 3 gallon capacity. C-5561__STRI PE,__REFLECTIVE,_ SCOTCH LITE,__FRONT_ CH EVRON, There shall be alternating chevron striping installed across the front bumper where permitted. The chevron striping shall consist of 6" Scotchlite in the following colors: Colors to be determined at preconstruction meeting. C-5562__STRI PE,__REFLECTIVE,_ SCOTCH LITE,__REAR_ CH EVRON There shall be alternating chevron striping installed on the rear vertical body panel. The chevron striping shall consist of 6" Scotchlite in the Page 26 of 36 following colors: Colors to be determined at preconstruction meeting. C-3769 CUSTOM DOOR GRAPH -------------------------------------------------------------------ICS ----- The apparatus shall be provided with FOUR (4) custom designed sign gold graphics, emblems, or seals. The installation shall be designed primarily with letters and numbers as specified. The purchaser shall approve of the design graphics prior to installation. C-3766__LETTERING._CAB,__3"__REFLECTIVE. The cab lettering shall be Scotchlite reflective material, shaded in black. A quantity of up to fifty (50) three inch (Y) letters shall be installed as directed by Fire Department. **SKEETER BRUSH TRUCKS DOES NOT ORDER OR PROVIDE SIGN GOLD LETTERING OR LOGOS** C-3772 1 - 4 - 1 REFLECTIVE STRIPE ------------------------------------------------------------------------------ The sides of the vehicle shall be provided with a .75" x 4" x .75" wide 3M brand Scotchlite reflective multi -stripe. There shall be a 1" gap between each of the stripes. The striping shall be placed up to 60" above ground level and shall conform to NFPA reflectivity requirements. At least 50% of the perimeter length of each side shall have reflective striping. C-3782__NOZZLE_TFTF_ DS 10406CP,_ 1",__BUBBLE. One (1) Task Force Tips model # DS1040BCP Bubble Cup dual gallonage foam nozzle(s) with stainless steel shutoff ball shall be supplied. The nozzle shall be capable of producing either a fog or straight stream with the ability to instantly aspirate foam by sliding a sleeve forward. For corrosion resistance the nozzle shall be constructed from hard coat anodized aluminum. An integral pistol grip handle shall be positioned directly below the valve handle. The nozzle shall be configured for flow settings of 10 and 40 GPM at 100 PSI, and have a 1" female NH swivel rocker lug inlet and have a twist off position for positive shut off of the water flow. C-3736 NOZZLE MOUNTING ----------------------------------------------------------- Each 1" flexible hose discharge shall have a nozzle bracket installed to hold the nozzles in place. Page 27 of 36 C-4065 STREAM LIGHT PORTABLE FLASHLIGHTS -- (2) Streamlight "Survivor" LED portable handlights shall be installed including mounting brackets with 12 volt chargers wired to a specified circuit allowing the lights to recharge when not in use. The color shall be orange. Location shall be: Driver's side, upper body compartment C-3877__SPANNER_SET,__TFTF_ 2-SPANNER/1-HYDRANT A Task Force Tips model #A3845 hydrant/spanner wrench set shall be provided. Location shall be: Determined at pre -construct meeting C-3.525__BATTERY_SWITCH,_MASTER_DISCONNECT,__CH,__R A rotary type master disconnect switch shall be provided in the cab within easy reach of the driver. The switch shall have a switch plate with Off/On label. There shall be a GREEN indicator light in the center console indicating the power is "ON". C-3759 FUSE BOX -------------------------------------- An electric enclosure for the 12 volt wiring shall be installed in the the apparatus. It shall have a removable panel or door to be able to access the components inside for maintenance purposes. It will be mounted in a location predetermined by the factory, accessible to the end user. Size shall be pre -determined by the factory. C-3758_BACK__UP_ ALARM One (1) back up alarm shall be installed. C-3763__LICENSE_ PLATE_MOUNTING There shall be mounting provisions for the front and rear license plates. An LED license plate light shall be installed on the rear vertical wall of the body for the rear license plate. C-3762__CLEARANCE_LIGHTS,__LED,__DOT Page 28 of 36 All LED identification lights shall be installed on the vehicle as required by applicable highway regulations. C-4429__M_1,1D__ELAPSE__REAR_WHEELS,__SEV_ LQGQ The chassis shall be supplied with mud flaps with the manufacturer's logo. The mud flaps shall be installed behind the rear wheels. C-3570__EMBLEMS,__SKEETER Three (3) Skeeter emblems will be affixed to the cab and body. C-4022 DRAWINGS ----------------------------------------- There shall be design drawings submitted to the customer prior to the pre -construct conference. The CAD drawings shall include all sides of the apparatus. The customer shall agree to the drawings reflecting the correct apparatus design and layout prior to construction. C-37E0__ELECTRICAL_HARNESS- - -WIRING The following describes the low voltage electrical system on the apparatus including all panels, electrical components, switches and relays, wiring harnesses and other electrical components. The apparatus manufacturer shall conform to the latest Federal DOT standards, current automotive electrical system standards and the applicable requirements of the NFPA. Wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for which the circuit is protected. Voltage drops shall not exceed 10 percent in all wiring from the power source to the using device. The wiring, wiring harness and insulation shall be in conformance to applicable SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties. Exposed wiring shall be run in a loom with a minimum 289 degree Fahrenheit rating. Wiring looms shall be properly supported and attached to body members. Electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction. All wiring connections and terminations shall provide positive mechanical and electrical connections and be installed in accordance with the device manufacturer's instructions. When wiring passes through metal panels, electrical connections shall be secured with mechanical type fasteners and rubber grommets Page 29 of 36 Wiring between cab and body shall be split using connectors or enclosed in a terminal junction panel allowing body removal with minimal impact on the apparatus electrical system. Connections shall be crimp -type with heat shrink tubing with insulated shanks to resist moisture and foreign debris such as grease and road grime. Weather resistant connectors shall be provided throughout the system. Electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions. When required, automatic reset breakers and relays shall be housed in the main body junction panel. There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless enclosed in an electrical junction box or covered with a removable electrical panel. Wiring shall be secured in place and protected against heat, liquid contaminants and damage. Low voltage overcurrent protective devices shall be provided for the electrical circuits. The devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. Overcurrent protection devices shall be automatic reset type suitable for electrical equipment and meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent of maximum current for which the circuit is protected. Electro-magnetic interference suppression shall be provided in the system as required in applicable SAE standards. The electrical system shall include the following: Electrical terminals in weather exposed areas shall have a non- conductive grease or spray applied. All terminal plugs located outside of the cab or body shall be treated with a corrosion preventative compound. All electrical wiring shall be placed in a protective loom or be harnessed. Exposed connections shall be protected by heat shrink material and sealed connectors. Large fender washers shall be used when fastening equipment to the underside of the cab roof and all holes made in the roof shall be caulked with silicone. Electrical components installed in exposed areas shall be mounted in a manner that will not allow moisture to accumulate inside. Page 30 of 36 A coil of wire must be provided behind an electrical appliance to allow them to be pulled away from mounting area for inspection and service work. All lights in a weather exposed area that have their sockets shall have corrosion preventative compound added to the socket terminal area. All wiring shall be hidden, enclosed, or protected under the body in protective material, or within the apparatus body components. In addition, split loom conduits shall be installed and enclosed, suitably secured and protected against heat and physical damage. C-3780__CAPAC ITIES__PLACARD,__REFLECTIVE. The apparatus shall have a reflective placard that provides the following information: Water Tank Capacity Pump Capacities NWCG Typing Skeeter Contact Information C-3474 CHASSIS PREP ------------------------------------------------ The chassis cab shall be "prepped" for fire apparatus production as follows: a) Wash and clean chassis b) Weigh chassis for NFPA reports c) Quality control check in. C-3630 FINAL ASSEMBLY ----------------------------------------------------- The apparatus shall be assembled in a high quality and controlled environment. The fit, form, and finish of the body shall be to the highest level fire apparatus manufacturing standards. Upon completion, the apparatus shall be ready for final inspection and road testing as required herein. C-3795 OPERATIONAL PUMP TEST The fire pump shall have an operational pump test performed by a Skeeter Emergency Vehicles technician with a run time of one (1) hour to confirm proper operations of all pump related components. *** NOTE: ALL TESTING SHALL BE DONE AND PERFORMANCE OBSERVED BETWEEN SEA LEVEL AND 1000' ELEVATION. Page 31 of 36 *** HIGH ALTITUDE PERFORMANCE MAY NOT REPRESENT TESTING RESULTS SHOWN. C-3796 12V ELECTRICAL LOAD ----------------------------------------------------------------- A 12 volt electrical load analysis shall be performed in order to test response and stationary modes of electrical amp load. C-3799__ROAD_TEST,__10__MILES A road test will be conducted with the apparatus fully loaded and a continuous run of no less than ten (10) miles. During that time the apparatus will show no loss of power nor will it overheat. The transmission drive shaft or shafts and the axles will run quietly and be free of abnormal vibration or noise. C--- 3800__5-YEAR_ PARTS_ &_—ABOR�IO-YEAR_ BODY INTEGR A five (5) year parts and labor warranty on items manufactured by Skeeter Emergency Vehicles and a ten (10) year warranty on the structural integrity of the body. For warranty issues please contact your local dealer or Skeeter Emergency Vehicle service center and request warranty from the service advisor at that location. C-4523 BASIC APPARATUS LABELING Per NFPA a permanent label shall be mounted in the cab showing the following information: A permanent label in the driving compartment shall specify the quantity and type of the following fluids used in the vehicle and tire information: 1. (1) Engine oil 2. (2) Engine coolant 3. (3) Chassis transmission fluid 4. (4) Pump transmission lubrication fluid 5. (5) Pump priming system fluid, if applicable 6. (6) Drive axle(s) lubrication fluid 7. (7) Air-conditioning refrigerant Page 32 of 36 8. (8) Air-conditioning lubrication oil 9. (9) Power steering fluid 10. (10) Cab tilt mechanism fluid 11. (11) Transfer case fluid 12. (12) Equipment rack fluid 13. (13) CAFS air compressor system lubricant 14. (14) Generator system lubricant 15. (15)* Front tire cold pressure 16. (16)* Rear tire cold pressure 17. (17) Maximum tire speed ratings There shall be a label identifying the number of seat belted locations on the unit. A final stage manufacturer shall install "hearing loss" potential warning labels on the vehicle in any areas or fixed equipment that produces excessive noise levels. (exhaust outlet, sirens and air horns shall not be required for such equipment.) A warning label stating: "NO RIDING ON REAR OF APPARATUS" shall be installed on rear of the apparatus. The label shall be applied to the vehicle at the rear step area. The label shall warn personnel that riding in or on these areas, while the vehicle is in motion, is prohibited. The below listed labels shall be installed on/in the apparatus. All label shall comply with NFPA 1906, 2016 Edition standards on location and design set in each standard. (1) NFPA 1906: 12.2.3.3 - Fluid Data Label (2) NFPA 1906: 14.1.3.7 - Safety Sign FAMA07, Seat Belt Use (3) NFPA 1906: 14.1.7.5 - Safety Sign FAMA43, No Helmets Vehicle in Motion (4) NFPA 1906: 16.13.1.3.1 - Pump Test Label Page 33 of 36 The following shall be installed or provided on the apparatus in accordance with NFPA 1906: One (1) placard indicating fluid type and capacity shall be installed on the apparatus One (1) Label indicating height and weight of the apparatus shall be installed in a location visible to the driver. One (1) Safety Sign, FAMA 06, which warns of the need to use a seatbelt while the vehicle is in motion. One (1) Safety Sign, FAMA 10, which warns of the need secure all loose items in the cab while the vehicle is in motion. One (1) Safety Sign, FAMA 24, which warns against riding on the vehicle while it is in motion. One (1) Safety sign, FAMA 23, which warns of the proper climbing method, shall be visible to personnel entering the cab and at each designated climbing location on the body. One (1) Safety sign, FAMA 25, which warns of the need for training prior to operating the apparatus, shall be located on the pump operator's panel. One (1) Safety Sign, FAMA 43, warning not to wear helmets while vehicle is in motion shall be visible from each seat. One (1) Indicator installed in the cab of the apparatus that when illuminated will indicate "Pump Engaged" and "OK to Pump" if the apparatus is designed to pump and roll the indicator shall be labeled "OK" to Pump and Roll" C-3785__PRE-CONSTRUCTION_COIV FERENCE�_AT_FACTORY A pre -construction conference shall be held at Skeeter Emergency Vehicles manufacturing facility in Hillsboro, Texas. The purpose of the conference is to review and clarify aspects of apparatus components and construction. It shall be attended by representatives of the purchasing department, the apparatus dealer, and Skeeter Emergency Vehicles. The transportation to this meeting shall be the responsibility of purchaser. C-4269 FINAL INSPECTION AT SKEETER ------------------------------------------------------------------------------------ Representatives from the purchaser and the dealer shall be present at Skeeter's manufacturing facility in Hillsboro, Tx for the final inspection of the apparatus. A factory representative will assist the purchaser with review of the specifications to confirm they match the apparatus. Page 34 of 36 Cost of transportation to and from the facility shall be the responsibility of the purchaser. *** NOTE, UNLESS PRIOR APPROVAL BY SKEETER BRUSH TRUCKS, FINAL INSPECTION AT THE PLANT IS MANDATORY *** C-67 0_TRAINING,__FACT(, RY__5_DPPLIED,-_EA-CTORY_LQOA The bidder shall demonstrate and familiarize the purchaser regarding the vehicle's operation. This shall include operation of chassis, major components, review of delivery information and documentation. This demonstration shall be completed at Skeeter Brush Trucks factory location in Hillsboro, Texas. C-4340__DELIVERY._ DEALER_PROVIDED_ Delivery of the apparatus from the manufacture's plant to the customer shall be provided by the dealer. *It is the dealer's responsibility to deliver all loose equipment not physically mounted to the apparatus C-3787__PAYMENT TERMS,_100%o__ON__DELIVERY AND_ACCE Terms of payment for the specified vehicle shall be only cash or equivalent on delivery and acceptance for the unit. No bid will be considered which requires the purchaser to deposit with the bidder a down payment, prepayment of chassis, or any other such consideration as a condition of the bid. Such a requirement shall be grounds for immediate rejection of the bid. -SR-1712_SCBA_CABINET_-_HALF_ 2ND__ROW The interior cab shall be equipped with an SCBA storage cabinet. The cabinet shall be located be mounted between the back cab wall and the rear of the front seats. The cabinet shall be constructed of 1/2" HDPE. There shall be Two (2) SCBA Pack mounts mounted against the rear wall angled at approximately a 45 degree angle. One facing the PS seated position and one facing the DS door. The deck area shall extend as far forward as possible before contacting the drivers seat in the rear most position. There shall be a slide out drawer under the deck in place of the SCBA Page 35 of 36 bottle storage. The drawer shall be as large a possible occupying the flat floor area of the cab. SP-1716 FRONT BUMPER HOSE TRAY ------------------------------------------------------------------------------ There shall be a hose tray mounted on the middle cross panel of the front bumper. It shall be powder coated black to match the bumper, dimensions to match S14818 SP-1717 FRONT BUMPER SCENE LIGHT ---------------------------------------------------------------------------------- There shall be one (1) HiViz FT-MB-2.18-FT-B mounted on the front bumper placement to match S14818 SP-1718 TRANSVERSE LONG TOOL STORAGE There shall be a set of Four (4) long tool storage pipe style mounts mounted on the ceiling of the transverse compartment. There shall be tracking installed on the ceiling to allow the spacing to be adjustable. SP-1715 TRANSVERSE SLIDE OUT TRAY ------------------------------------------------------------------------------------ There shall be a dual direction slide out tray mounted in the transverse compartment. It shall be as large as possible, dimensions TBD by engineering following approval of transverse compartment width increase. The tray shall have a minimum of 1000lbs weight capacity and shall extend 70% There shall be an aluminum vertical tool board mounted on the tray SR-1714 SCENE LIGHTING -------------------------------------------------------- There shall be four (4) Hi Viz FTP mini brow lights. They shall be ordered primer to be painted Job Color Match at SEV. They shall be mounted on the rear handrails, One (1) DS outward facing, One (1) PS outward facing, and two (2) on the rear upper outboard corners rear facing. Page 36 of 36 FAYETTEVILLE FIRE DEPARTMENT'S 11. Remote Fuel T . .I. CUSTOM RESCUE SQUAD WILDLAND ENGINE SKEETER EMERGENCY VEHICLES Hale HPX200- 23B w/Control Panel 20GPM UHP Pump w/Reel co rn &AETE/'? EMEJ? ENLY M/EM/CLES' NOTE: DETAILS AND DIMENSIONS SHOWN ARE APPROXIMATE PREPARED FOR: AND ARE SUBJECT TO MINOR DEVIATIONS AS MAY FAYETTEVILLE FD OCCUR OR BE NECESSARY IN CONSTRUCTION MINOR DETAILS NOT SHOWN G NOT FOR PRODUCTION DRAWN BY: ALONDRA P. TITLE: JnGGLGI I�UJIVI I I UUI I IPUI w/ Hose Tray, 1.5" Discharge, Ground Sweeps, Fog Lights, Scene Light, and Winch 5' 10" z aQ 'Z SOME FEATURES AND DIMENSIONS SUBJECT TO CHANGE PRELIMINARY OVERVIEW SPEC # 2196 SPEC DATE: 1 /9/2025 SHEET 1 OF 1 11 - Division Division City of Fayetteville, Arkansas Vehicle Request for Non -replacement of a Unit Fire Unit # of Vehicle to turn in 91R1 Program. Operations Date of Request: 01/23/25 tX lanatlon OT wny venicie is no ion er neeaea ana Goes not need to oe replaced. This truck was used as an auxiliary support vehicle for hazardous materials incidents. The Hazmat team is now able to consolidate the extra equipment into one vehicle that will be used for all types of responses. Due to this change, the department no longer has a need for 2161. The replacement funds earmarked for 2161 will be better utilized by combining it with the replacement funds for unit 341. 12 - Fleet Original Purchase Price $ 64,057 Replacement funds collected to date: $103,661 Date of Purchase: 4/23/2013 Position Control #: FIRE F030 Approval Sign res: Di (sion Head Date Department Director Date r Fleet Operations perintendent B dget Manager Date Finance & Internal Services Dir Date r Chief of Staff Date January 30, 2025 Date I -,I' —)I;- Mayor Please return original form to Fleet when signed by all. Date C:\Users\rhulse\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\MQ3HSVKN\Copy of Vehicle Request for non -replacement of a unit filled out Revised August 2011 Siddons Martin Emergency Group, LLC 1400B E.W. Martin Dr Conway, AR 72032 January 10, 2025 Rusty Hulse, Asst Chief FAYETTEVILLE FIRE DEPARTMENT (AR) 303 W CENTER ST FAYETTEVILLE, AR 72701 Proposal For: Fayetteville Brush Truck Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to FAYETTEVILLE FIRE DEPARTMENT (AR). Unit will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB FAYETTEVILLE FIRE DEPARTMENT (AR) and training on operation and use of the apparatus. Description Qty. 1 - 2196 - Skeeter Ford F 550 Type 6 Rescue Side - Non -Lifted (Unit Price - $325,425.00) Delivery within 21-22 months of order date QUOTE # - SMEG-0008872-3 Price guaranteed until 2/28/2025 Amount Vehicle Price $325,425.00 2196 - UNIT TOTAL $325,425.00 SUB TOTAL $325,425.00 HGAC FS12-23 $1,000.00 (SKEETER) TOTAL $326,425.00 Additional: 'Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible. Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www.bls.gov Series ID: WPUID61121 (the "PPI") has increased at a compounded annual growth rate greater than 5.0% from the date of acceptance of this proposal letter (the "Order Month") and 14 months prior to the anticipated Ready for Pickup Date (the "Evaluation Month"), then the proposal price may be increased by an amount equal to any increase exceeding 5.0% for the time period between the Order Month and the Evaluation Month. Siddons Martin and Pierce will provide documentation of such increase and the updated price for the customer's approval before proceeding with completion of the order along with an option to cancel the order.' Proposal Fayetteville Brush Truck Page 1 of 2 January 10, 2025 Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state of Arkansas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, Scott Jones I, , the authorized representative of FAYETTEVILLE FIRE DEPARTMENT (AR), agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal Fayetteville Brush Truck Page 2 of 2 January 10, 2025 HGACBW CONTRACT PRICING WORKSHEET Contract FS12-23 Date 02/10/25 For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying :Fayetteville Fire Department, AR Agency: Contractor: ESiddons-martin Contact ;Rusty Hulse Person: Prepared ?Jeff Dolan Bv: Phone: E479-575-8365 Phone: E1-800-784-6806 Fax: :N/A Fax: Email: 'rhulse@fayetteville-ar.gov Email: 'doran@siddons-martin.com Product Code: BBB03 oescripti— Skeeter F550 Base List Price $215,776.00 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $205,501 .00 B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Sheet(s): $115,149.65 Subtotal B: E $115,149.65 C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary Description Cost Description Cost Subtotal From Additional Sheet(s): $23,709.00 Subtotal C: $23,709.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit E Price plus Published Options (A+B). For this transaction the percentage is: 7.39% D. Total Cost Before Any Applicable Trade -In / Other Allowances / Discounts (A+B+C) Quantity Ordered: I X Subtotal of A + B + C: 344359.6495 = Subtotal D: $344,359.65 E. H-GAC Order Processing Charge (Amount Per Current Policy) Fee included Subtotal E: $1,000.00 F. Trade -Ins / Other Allowances / Special Discounts / Freight / Installation Description Cost Description Cost Contract Discount-$18,934.65 SubtotalF: €-$18,934.65 Delivery Date:: 21 - 22 Months G. Total Purchase Price (D+E+KY:11 $326,425.00 Option Published Unpublished Number Qty Description Options Options 3496 1 Front Bumper - Skeeter Aluminum $6,093.75 3497 1 Skid Plate - Front Bumper - 1/4in Aluminum $627.72 3499 1 Skid Plate - Transfer Case - 1/4in Aluminum $1,172.77 3514 1 Front Winch - 12000lbs - WARN - Fixed $3,737.73 3520 1 Console - Poly Custom Enclosure $2,809.47 3528 1 Kussmaul 1000 -With Auto -Eject $2,938.32 3533 1 Radio Install - 1 Radio (Customer Provided) $1,352.26 3541 1 Camera System - RVS - 1 Cam $1,319.29 3632 1 300 Gallons, Poly $8,710.66 3660 1 Water Tank Gauge - Rear+Cab $1,626.39 3703 1 Pump Fuel from Fuel Can (Stainless) Gas Only $1,468.93 3704 1 2.5" Pump Intake Plumbing $1,349.81 3714 1 Ground Sweep Discharges, Front Bumper $4,298.67 3750 1 Warning Lights, Whelen, M-6 Series (12) $4,381.24 3851 1 Air Compressor, CKMTA12 $2,483.13 3867 1 OEM Spare Tire and Wheel $541.36 3943 1 Pump, Hale, Aux, Gas, HPX200-1323, B&S $9,320.36 4003 1 Install Radio Antennas (Antennas Only) $633.22 4056 1 Fog Lights Bumper Mount - FRC - SoBrite 6in LED $3,516.45 4086 1 Front Bumper - Painted Finish Upgrade $1,361.03 4181 1 Synthetic Winch Rope $1,016.60 4209 2 Adjustable Shelf $1,847.89 4350 1 SCBA Bottle Storage $962.61 4354 1 Console - Upgraded Fuse Block $310.11 4466 1 RSQ SQUAD BODY PAINT $15,691.69 4551 1 Power Outlets, 12V, Dual 4.8A USB, Cab $278.79 4552 1 Cab Steps - Ford Crew Cab Only $2,138.05 4706 1 Dividers For Hard Suction - With Slide out Tray $1,761.46 4710 1 Powder Coat, OEM Wheels $2,251.01 4732 1 Valves, Akron, Brass, Quarter Turn $3,521.15 4763 1 UHP Pump 20 GPM @ 1500 PSI - Gas $25,627.75 911362 1 Upgrade to 4 door $4,275.00 911363 1 Upgrade to R200 $8,594.00 911364 1 The interior cab shall be equipped with an SCBA storage cabinet $3,070.00 911365 1 There shall be a dual direction slide out tray mounted in the transverse compartment $3,018.00 911366 1 There shall be four (4) Hi Viz FTP mini brow lights $4,752.00 Base Bid $205,501.00 Published Options $115,149.65 Total Published Options $320,650.65 Unpublished Options $23,709.00 7.39% Total Options w/o HGAC Fee $344,359.65 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 CITY COUNCIL MEMO 2025-180 TO: Mayor Rawn and City Council THRU: Brad Hardin, Fire Chief FROM: Granville Wynn, Financial Analyst - Fire SUBJECT: Approval of a budget adjustment in the amount of $14,634 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget RECOMMENDATION: Approval of a budget adjustment in the amount of $14,634 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. BACKGROUND: The Fayetteville Fire Department per Ordinance 33.050 Response to Hazardous Materials Incidents is authorized to respond to hazardous materials incidents pursuant to the Interlocal Cooperation Agreement for Hazardous Materials Incident Response Services in Washington County, or any other mutual aid agreement or program requiring a hazardous materials incident response. DISCUSSION: The City of Fayetteville has received $14,634 of Hazmat Services Revenue from Washington County. The Fire Department would like to utilize the revenue to offset costs for the Fayetteville Hazmat Team. It will be utilized to cover expenses for training and related expenses. These purchases will be vital to the efficient and effective operation of the Hazmat Response Operations of the Fire Department. BUDGET/STAFF IMPACT: Increase expenses to correspond with hazmat services revenue received. ATTACHMENTS: SRF (#3) , BA (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-180 Approval of a budget adjustment in the amount of $14,634 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $14,634.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $14,634.00 recognizing Hazmat Services Revenue received from Washington County and increasing the related expense budget. Page 1 Brad Hardin Submitted By City of Fayetteville Staff Review Form 2025-180 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/3/2025 FIRE (300) Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $14,634 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. 1010.300.3040-5304.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 6,000.00 $ 885.00 a 5,115.00 $ 14,634.00 19,749.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number /Org2 FIRE (300) 2025 Requestor: Brad Hardin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a budget adjustment in the amount of $14,634 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. COUNCIL DATE: 3/4/2025 ITEM ID#: 2025-180 Nolly Black 21512025 5:50 A/VI Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 14,634 14,634 v.202513 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.300.3040-5304.00 14,634 - EX Travel & Training 1010.300.3040-4401.08 - 14,634 RE Reimbursements- HAZMAT Interlocal Reve I of 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: FROM: Mike Reynolds, Police Chief CITY COUNCIL MEMO SUBJECT: FY2025 Per Capita Jail Fee Agreement with Washington County RECOMMENDATION: 2025-184 Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement with Washington County, Arkansas in the amount of $76,421.40. BACKGROUND: The City of Fayetteville and Washington County first entered into an Interlocal Agreement for Jail Services on October 19, 2004, following the City of Fayetteville permanently closing its' jail. The original agreement, with periodic amendments, requires Washington County to provide fingerprint, photograph, booking, and jail space for those arrested by the Fayetteville Police Department in exchange for the City paying a set price for each arrestee. In 2019, the City of Fayetteville paid fees based on $62.00 per booked detainee charged with misdemeanor crimes and no charge for persons incarcerated for felony crimes. Over 15 years (2004-2019), the City of Fayetteville paid Washington County an average of approximately $220,000 annually for their jail services. On September 19, 2019, the Washington County Quorum Court passed Ordinance 2019-60 establishing a municipal daily jail fee of $63.12 per detainee per day. This daily fee had the potential to significantly multiply our annual payment for jail services. Alternatively, the Washington County Judge proposed an option of a per capita jail fee calculated on the County jail's projected budget shortfall and population estimates for municipalities utilizing their jail. The 2024 per capita jail fee for the City of Fayetteville was $76,421.40 (approximately $0.81 per resident multiplied by our 2020 population of 93,949). DISCUSSION: Once again, Washington County is projecting a shortfall of $200,000.00 for 2025. Based on the per capita jail fee for 2025, the City of Fayetteville represents approximately 38% of the County's population. This results in a per capita jail fee of $76,421.40 (approximately $0.81 per resident multiplied by our 2020 population of 93,949) for Fayetteville. The per capita jail fee is a lump sum payment payable to Washington County. BUDGET/STAFF IMPACT: The $76,421.40 per capita jail fee is included in our 2025 Approved Annual Operating Budget. This agreement has no impact on staffing. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF (#3) , SRM (#4), Fayetteville Per Capita Jail Fee Agreement (#5), Email from County Attorney (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-184 FY2025 Per Capita Jail Fee Agreement with Washington County A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2025 IN THE AMOUNT OF $76,421.40 WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004, and the City paid a set booking fee per booked prisoner through 2019; and WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2025 in the total amount of $76,421.40. A copy of the Agreement is attached to this Resolution and made a part hereof. Page 1 City of Fayetteville Staff Review Form 2025-0184 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 2/10/2025 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement with Washington County, Arkansas in the amount of $76,421.40. Budget Impact: 1010.200.2 900-5 315.00 Account Number Project Number Budgeted Item? Yes Total Amended Budget Expenses (Actual+Encum) Does item have a direct cost? Yes Is a Budget Adjustment attached? No Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 175,072.00 $ 3,397.59 171, 674.41 $ 76,421.40 ` 95,253.01 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 4, 2025 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: February 10, 2025 i CITY COUNCIL MEMO SUBJECT: FY2025 Per Capita Jail Fee Agreement with Washington County RECOMMENDATION: Staff recommends the approval of a resolution for the FY2025 Per Capita Jail Fee Agreement with Washington County, Arkansas in the amount of $76,421.40. BACKGROUND: The City of Fayetteville and Washington County first entered into an Interlocal Agreement for Jail Services on October 19, 2004, following the City of Fayetteville permanently closing its' jail. The original agreement, with periodic amendments, requires Washington County to provide fingerprint, photograph, booking, and jail space for those arrested by the Fayetteville Police Department in exchange for the City paying a set price for each arrestee. In 2019, the City of Fayetteville paid fees based on $62.00 per booked detainee charged with misdemeanor crimes and no charge for persons incarcerated for felony crimes. Over 15 years (2004-2019), the City of Fayetteville paid Washington County an average of approximately $220,000 annually for their jail services. On September 19, 2019, the Washington County Quorum Court passed Ordinance 2019-60 establishing a municipal daily jail fee of $63.12 per detainee per day. This daily fee had the potential to significantly multiply our annual payment for jail services. Alternatively, the Washington County Judge proposed an option of a per capita jail fee calculated on the County jail's projected budget shortfall and population estimates for municipalities utilizing their jail. The 2024 per capita jail fee for the City of Fayetteville was $76,421.40 (approximately $0.81 per resident multiplied by our 2020 population of 93,949). DISCUSSION: Once again, Washington County is projecting a shortfall of $200,000.00 for 2025. Based on the per capita jail fee for 2025, the City of Fayetteville represents approximately 38% of the County's population. This results in a per capita jail fee of $76,421.40 (approximately $0.81 per resident multiplied by our 2020 population of 93,949) for Fayetteville. The per capita jail fee is a lump sum payment payable to Washington County. BUDGET/STAFF IMPACT: The $76,421.40 per capita jail fee is included in our 2025 Approved Annual Operating Budget. This agreement has no impact on staffing. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: 2025 Per Capita Jail Fee Agreement PER CAPITA JAIL FEE AGREEMENT This Agreement is entered into by and between Washington County, Arkansas ("Washington County") and the City of Fayetteville, Arkansas ("Municipality") and will become binding on the parties upon the signing of this agreement. W I T N E S S E T H: WHEREAS, the Washington County Quorum Court passed Ordinance 2019-60 that established a daily rate to be charged to all municipalities for housing of their prisoners in the County Jail; and, WHEREAS, said Ordinance allows a municipality to enter into a contract with Washington County that establishes as amount to be charged for keeping municipal prisoners at the County Jail in lieu paying the daily rate; and WHEREAS, Washington County and the Municipality desire to enter into said agreement in lieu of paying the daily jail rate, as memorialized herein; and WHEREAS, the per capita fee amount paid each year by the Municipality shall be calculated based upon the projected shortfall in the Maintenance and Operations Budget of the County Jail provided by the County Treasurer during the previous year, as published and provided to the Municipality. IT IS THEREFORE HEREBY AGREED THAT: Section 1. Pa.. lass. To fund the Washington County Jail's maintenance and operation costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality as calculated by the US Census Bureau in their annual population estimates. Section 2. Annual Review. The Washington County Judge shall request that the Washington County Treasurer estimate the Washington County Jail shortfall amount by September 1" of each year. The County Judge shall send notice to the Municipality of the estimated shortfall amount and the population estimate of the Municipality by October Vt of each year. All notices shall be in writing and shall be provided to the Mayor and Chief of Police' of the Municipality. Section 3. Fee Calculation. The projected shortfall in the County Jail budget shall be divided by the sum of the populations of each Municipality in Washington County and the population of the unincorporated portions of Washington County to determine the per capita fee. Section 4. Agreement Due Date. Any Municipality that choses to participate in the per capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the Washington County Judge by December 31 St of each year. Any Municipality that does not provide a signed agreement to the County Judge by December 31 st of each year shall pay the daily rate as established by Ordinance of the Washington County Quorum Court. 1 For a Municipality that does not have a Chief of Police, the notice shall on by sent to the Mayor of said Municipality. 1/24/2025 Section 5. Payment Due Date. The Municipality shall pay the per capita fee amount by February 1st of each year. Any Municipality that enters into this Agreement that fails to pay by February 1st of each year shall be charged, retroactively, the daily rate as established by Ordinance of the Washington County Quorum Court. Section 6. Ratification. If a Municipality fails to ratify this agreement, that Municipality shall be charged the daily rate as established by Ordinance of the Washington County Quorum Court. Section 7. Duration. This Agreement shall become effective on January 1st of each year and shall end on December 31st of each year. This Agreement maybe renewed for an additional year via a contract addendum with updated data and executed by the Municipality and Washington County by December 31st of each year. Section 8. Non -appropriation. Notwithstanding anything contained in this Agreement to the contrary, if a County or City fails to appropriate funds for subsequent periods within the term of this Agreement, the County or City shall not be obligated to make payment(s) beyond the then -current fiscal appropriation period provided that once an appropriation is made, the County or City is obligated to provide funds for that appropriation period. Section 9. Ownership and Disposition of Property. Washington County owns and will continue to own all property used by the County Jail. The Municipality will have no legal authority, right, or title to the facility that houses the County Jail or the personal property contained therein. THIS SPACE INTENTIONALLY LEFT BLANK 1/24/2025 Section 10. Per Capita Jail Fee Amount. The per capita jail fee amount charged to the Municipality for the fiscal year 2025, shall be as follows: City 2020 Population Per Capita Estimates * Amount Washington County 40,497 32,941.60 Elkins 3,602 2,929.99 Elm Springs 1,896 1,542.27 Farmington 7,584 6,169.09 Fayetteville 93,949 76,421.40 Goshen 2,102 1,709.84 Greenland 1,213 986.70 Johnson 3,609 2,935.69 Lincoln 2,294 1,866.02 Prairie Grove 7,045 5,730.65 Springdale 75,083 61,075.14 Tontitown 4,301 3,498.58 West Fork 2,331 1,896.12 Winslow 365 296.90 TOTAL POPULATION 245,871 200,00.00 WASHINGTON COUNTY IN WITNESS WHEREOF, the parties have executed this Agreement. Washington County Judge Mayor of Fayetteville Date Date 1/24/2025 For the best experience, open this PDF portfolio in Acrobat X or Adobe Reader X, or later. Get Adobe Reader Now! City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-136 AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED WHEREAS, Ordinance 6800 has been determined by both the Arkansas Attorney General and the Fayetteville City Attorney to likely violate A.C.A. § 14-43-608. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance 6800 as previously amended. Page 1 CivicClerk No.: 2025- AGENDA REQUEST FORM FOR: Council Meeting of February 4, 2025 FROM: City Attorney Kit Williams ORDINANCE OR RESOLUTION TITLE AND SUBJECT: AN ORDINANCE TO REPEAL ORDINANCE 6800 AS AMENDED APPROVED FOR AGENDA: Kit i iams 1 Date DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor City Council Kara Paxton, City Clerk/Treasurer Kit Williams City Attorney Blake Pennington Senior Assistant City Attorney Hannah Hungate Assistant City Attorney Stacy Barnes CC: Keith Macedo, Chief of Staff paralegal Paul Becker, Chief Financial Officer Jonathan Curth, Development Services Directo FROM: Kit Williams, City Attorney -- DATE: January 23, 2025 RE: Ordinance To Repeal Ordinance 6800 Which Was To Enact § 120.03 Limitation On Rental Applications And Background Check Fees I just received Opinion No. 2024-093 from Arkansas Attorney General Tim Griffin (attached). As you can see, the Attorney General completely agreed with my legal analysis of the application of both state statutes upon your ordinance to limit the allowed amount charged for rental applications and background check fees. The Attorney General states Ordinance 6800 "likely does not violate this statute (A.C.A. § 14-54-1409)." He then opines that Ordinance 6800 "likely violates" A.C.A. § 14-43-608. As I informed you in my memo of December 12, 2024, A.C.A. § 14-43-608 Regulation of Prices "would likely invalidate Ordinance 6800." The Arkansas Attorney General's Opinion confirms this and so I recommend again that you now pass an ordinance to repeal Ordinance 6800. I do appreciate that you agreed to amend Ordinance 6800 to provide time for the Arkansas Attorney General to render his Opinion and to ensure this questionable Ordinance would no go into effect in possible violation of state law. I have attached a proposed Ordinance to repeal Ordinance 6800. We also just learned that a bill has been filed to amend A.C.A. § 14-54-1409 Rent Control Preemption to expressly include application fees and even deposit fees so in future that code section would also invalidate and prohibit a city regulating ordinance. Both the Attorney General and I believe that this statute's current wording would not have invalidated your regulating ordinance. (Attached is Senate Bill 91.) TIM GRIFFIN ATTORNEY GENERAL Opinion No 2024-093 January 22, 2025 The Honorable Robin Lundstrum State Representative Post Office Box 14 Elm Springs, Arkansas 72728 Dear Representative Lundstrum: I am writing in response to your request for an opinion regarding an ordinance passed by the Fayetteville City Council on October 15, 2024, which caps the fees landlords may charge prospective tenants for rental applications and background checks. You state that "the ordinance limits background fees to an amount not to exceed $40, and if no background check is done, the maximum rental application fee is limited to $20. If a landlord charges a background check fee and then does not obtain the background check, the fee must be returned in full to the potential tenant." You report that numerous constituents have raised concerns about this ordinance. Against this background, you ask the following question: Can a city propose, pass, and enact an ordinance, like the aforementioned, that limits, restricts, or hinders what private business may charge for its services, goods, or contracts? RESPONSE A city cannot enact an ordinance that regulates what private individuals or businesses may charge for goods, rentals, or services sold or performed within the city. 323 CENTER STREET, SUITE 200 LITTLE ROCK, ARKANSAS 72201 The Honorable Robin Lundstrum State Representative Opinion No. 2024-093 Page 2 DISCUSSION Because cities only have the power given to them by statute or the Arkansas Constitution,' local ordinances that conflict with state law are invalid .2 There are two State laws that could potentially prohibit Fayetteville from enacting Ordinance 6800. First, A.C.A. § 14-54-1409 prohibits local governments from enacting or enforcing rent control ordinances.3 The ordinance you describe likely does not violate this statute because it caps the fees associated with an application to rent, rather than "the amount of rent charged" itself. Second, A.C.A. § 14-43-608 bars municipalities from regulating "prices for goods, rentals, or services sold or performed within the municipality by individuals or firms."4 The ordinance likely violates this statute. While there are no appellate court cases construing § he ordinance it likely my opinion that the statute's broad wording, which clearly includes "services," prevents a city from passing an ordinance to cap the fees a private entity charges to process a rental application or to conduct a background check. Senior Assistant Attorney General Kelly Summerside prepared this opinion, which I hereby approve. Sincerely, TIM GRIFFIN Attorney General 'Protect Fayetteville v. City of Fayetteville, 2019 Ark. 30, 3, 565 S. W.3d 477, 480. 2 Ark. Const. art. 12, § 4 ("No municipal corporation shall be authorized to pass any laws contrary to the general laws of the state...."); Protect Fayetteville, 2019 Ark. at 3, 565 S.W.3d at 480. 3 See A.C.A. § 14-54-1409(b) ("A local governmental unit shall not enact, maintain, or enforce an ordinance or resolution that would have the effect of controlling the amount of rent charged for leasing private residential or commercial property."). An exception exists, however, for local governments "to manage and control residential property in which the local governmental unit has a property interest." A.C.A. § 14-54-1409(c). 4 A.C.A. § 14-43-608(a). As with A.C.A. § 14-54-1409, there is an exception that allows a municipality to establish the price for goods, rentals, or services furnished by, or performed by, the municipality. See A.C.A. § 14-43-608(b). I 2 3 4 5 6 r1 8 9 10 11 12 13 14 15 16 17 18 19 20 21 WA 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Stricken language would be deleted from and underlined language would be added to present law. State of Arkansas 95th General Assembly A Bill Regular Session, 2025 SENATE BILL 91 By: Senators C. Penzo, J. Bryant By: Representatives Ray, B. McKenzie For An Act To Be Entitled AN ACT TO PROVIDE THAT LOCAL GOVERNMENTAL UNITS SHALL HAVE NO AUTHORITY TO REGULATE OR CONTROL THE AMOUNT CHARGED FOR A RENTAL APPLICATION FEE OR RENTAL DEPOSIT FOR PRIVATE RESIDENTIAL OR COMMERCIAL PROPERTY; AND FOR OTHER PURPOSES. Subtitle TO PROVIDE THAT LOCAL GOVERNMENTAL UNITS SHALL HAVE NO AUTHORITY TO REGULATE OR CONTROL THE AMOUNT CHARGED FOR A RENTAL APPLICATION FEE OR RENTAL DEPOSIT FOR PRIVATE RESIDENTIAL OR COMMERCIAL PROPERTY. BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: SECTION 1. Arkansas Code § 14-16-601 is amended to read as follows: 14-16-601. Rent, rental application fee, and rental deposit control preemption — Definition. (a) As used in this section, "local governmental unit" means a political subdivision of this state, including but net limited ter without limitation a county, city, village, or township, if the political subdivision provides local government services for residents in a geographically limited area of this state as its primary purpose and has the power to act primarily on behalf of that area. (b)(1) A As to leasing private residential or commercial property, a local governmental unit shall not enact, maintain, or enforce an ordinance or O1/23/2025 8:48:54 AM LJH008 SB91 1 resolution that would have the effect of controlling the amount e€ rent 2 charged for: leaping private 4 aP:R#ig1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 (A) Rent; (B) Rental application fees; or (C) Rental deposits. (2) The preemption against rent, rental application fees, and rental deposit control in subdivision (b)(1) of this section applies to all: (A) Landlords: (B) Property owners; (C) Property managers; (D) Tenants; (E) Prospective tenants; and (F) Real estate companies doing business in the State of Arkansas. (c) This section does not impair the right of any local governmental unit to manage and control residential property in which the local governmental unit has a property interest. SECTION 2. Arkansas Code § 14-54-1409 is amended to read as follows: 14-54-1409. Rent, rental application fee, and rental deposit control preemption — Definition. (a) As used in this section, "local governmental unit" means a political subdivision of this state, including, bat net limited tee without limitation a county, city, village, or township, if the political subdivision provides local government services for residents in a geographically limited area of this state as its primary purpose and has the power to act primarily on behalf of that area. (b)(1) A As to leasing private residential or commercial property, a local governmental unit shall not enact, maintain, or enforce an ordinance or resolution that would have the effect of controlling the amount of reRt charged for: leasing ing private residential er-esal property (A) Rent; (B) Rental application fees; or (C) Rental deposits. (2) The preemption against rent, rental application fees, and rental deposit control in subdivision (b)(1) of this section applies to all: 2 01/23/2025 8:48:54 AM LJH008 SB91 1 (A) Landlords; 2 (B) Property owners; 3 (C) Property managers; 4 (D) Tenants; 5 (E) Prospective tenants; and 6 (F) Real estate companies doing business in the 7 State of Arkansas. 8 (c) This section does not impair the right of any local governmental 9 unit to manage and control residential property in which the local 10 governmental unit has a property interest. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 3 01/23/2025 8:48:54 AM LJH008 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 CITY COUNCIL MEMO 2025-152 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff Jonathan Curth, Development Services Director Jessica Masters, Development Review Manager FROM: Gretchen Harrison, Senior Planner SUBJECT: Appeal: PZD-2024-0005: Planned Zoning District (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): Submitted by FLINTLOCK LTD CO. for property located on N. RUPPLE RD. & W. SALEM RD. in WARD 4. The property is zoned RSF- 4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and located in the FAYETTEVILLE PLANNING AREA and contains approximately 44.00 acres. The request is to rezone the property to a PZD, PLANNED ZONING DISTRICT. RECOMMENDATION: City Planning staff recommends approval and the Planning Commission recommends denial of a request to rezone the subject property as described and shown below. BACKGROUND: The subject property is located in northwest Fayetteville just north of the intersection of Rupple Road and Weir Road. The property contains a total of nine parcels, eight of which are located in city limits and zoned RSF-4, Residential Single -Family, Four Units per Acre, and one of which is located outside of city limits in unincorporated Washington County. A request to annex the parcel in Washington County has been submitted concurrently with this request (ANX-2024-0001). The parcels in city limits were annexed in 2006. All parcels included in the project boundary are currently undeveloped and those on the east side of Rupple Road are largely covered by mature tree canopy. A protected stream is present on the west side of the site, though no portions of the property lie within a floodplain or the Hillside/Hilltop Overlay District and no hydric soils are present. This item was previously heard and denied by the Planning Commission and then appealed by the applicant to the City Council. The applicant's appeal was approved by City Council at their meeting on November 19, 2024. However, it was recently brought to city staff's attention that public notification was not performed for the appeal, so the appeal's approval is effectively invalid. This item is being brought back to City Council, with proper notification, for reconsideration. Request: The applicant requests to rezone the property to a planned zoning district with three planning areas, as described below: Planning Area A — 13.60 acres: The intention of this area is to provide single- and two-family dwellings with no density limitation. The allowable uses are similar to those allowed in other single- family and intermediate residential zoning districts. Planning Area B — 14.20 acres: This planning area is intended to be a residential area that Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 accommodates a wider range of building types, ranging from single- to multi -family dwellings. No density limitation is proposed in this planning area. • Planning Area C — 16.20 acres: This planning area is intended to protect natural areas and open space, includes more than one-third of the overall property, and has regulations that are identical to the City's R-A, Residential -Agricultural zoning district. Public Comment: Staff received public comment on this item following the publication of the Planning Commission staff report and at the Planning Commission meeting on October 14, 2024. Concerns were raised about the proposal for increased density near rural areas and low -density single-family residences, potential impacts on existing drainage issues, and compatibility with the City's future land use plans. Land Use Compatibility. On the balance of considerations, staff finds the applicant's request to be compatible with the surrounding area. As proposed, the planned zoning district would allow for a compact and complete residential development near low -density subdivisions. While no density maximums are proposed in the residential planning areas, the subsequent development associated with this PZD is intended to have a density of 3.7 units per acre based on the information provided, which is less than the maximum allowed by RSF-4 zoning. Staff finds that the applicant's request would allow for a compact residential development that promotes a wide range of housing types, encourages pedestrian -oriented design, and preserves natural features on site. Necessary street improvements and extensions and upgrades of water and sewer mains would be determined and required at the time of development. Land Use Plan Analysis: Staff finds that the proposed planned zoning district is somewhat consistent with the City's adopted land use plans. City Plan 2040's Future Land Use Map designates this property as Residential Neighborhood Area and those areas are intended to encourage a wide range of housing types which this PZD would allow. While the site has a low infill score range of 1-5, is located just within city limits, and has limited access to utilities, staff finds that it would not be encouraging suburban sprawl. Staff finds that the proposed PZD would be aligned with several goals of City Plan 2040 including Goal 2 (discouraging suburban sprawl) by allowing for a compact residential development with urban zoning standards that is compatible with the surrounding area, Goal 3 (making compact, complete, and connected development the standard), and Goal 6 (creating opportunities for housing). City Plan 2040 Infill Matrix: City Plan 2040's Infill Matrix indicates a score range of 11-55 for this site. Elements contributing to the highest score include the following: • Near Sewer Main (8" main, Ika Lane) • New Water Main (various mains, Rupple Road and Salem Road) • Near Public School (Holcomb Elementary School) • Near City Park (Gary Hampton Softball Complex) • Near Paved Trail (Rupple Road, Clabber Creek Trail) DISCUSSION: At the October 14, 2024 Planning Commission meeting, this item was denied by a vote of 4-5-0. Commissioners Madden, McGetrick, Brink, and Castin voted in favor of the request while Commissioners Gulley, Cabe, Werner, Garlock, and Payne voted against it. Commissioners in favor of the request found the PZD to be more favorable than the property's current zoning, RSF-4, since it would allow for compact development and the preservation of large natural areas. Commissioners opposed to the request expressed concerns about the property's low infill score, compatibility with the surrounding area, and limited access to Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 public infrastructure. Nine members of the public spoke at the meeting. Concerns were raised about the PZD's allowance for increased density near rural areas and low -density single-family residences, potential impacts on existing drainage issues, and compatibility with the City's future land use plans. After the project was denied by the Planning Commission, the applicant appealed their decision to the City Council. The appeal was heard and approved by Council at their November 19, 2024 meeting. However, it was recently brought to city staff's attention that public notification was not performed for the appeal, so the appeal's approval is effectively invalid. This item is being brought back to City Council, with proper notification, for reconsideration. Please see the attached Legal Department memo for additional detail. BUDGET/STAFF IMPACT: N/A ATTACHMENTS: SRF (#3) , Exhibit A (#4), Exhibit B (#5), Planning Commission Staff Report (#6), Appeal Request Letter (#7), Legal Department Memo (#8) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-152 Appeal: PZD-2024-0005: Planned Zoning District (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): Submitted by FLINTLOCK LTD CO. for property located on N. RUPPLE RD. & W. SALEM RD. in WARD 4. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and located in the FAYETTEVILLE PLANNING AREA and contains approximately 44.00 acres. The request is to rezone the property to a PZD, PLANNED ZONING DISTRICT. AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT ENTITLED PZD-2024-005 FOR APPROXIMATELY 44.0 ACRES LOCATED ON NORTH RUPPLE ROAD AND WEST SALEM ROAD IN WARD 4 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves PZD-2024-05 as described in Exhibits "A", `B", and "C" attached to the Planning Division's Agenda Memo which allows the development of 44.0 acres of mixed residential units. Section 2: That the official zoning map of the City of Fayetteville, Arkansas is hereby amended to reflect the zoning criteria change provided in Section 1 above. Page 1 City of Fayetteville Staff Review Form 2024-152 Item ID 2/18/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 1/31/2025 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: Appeal: PZD-2024-0005: Planned Zoning District (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): Submitted by FLINTLOCK LTD CO. for property located on N. RUPPLE RD. & W. SALEM RD. in WARD 4. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and located in the FAYETTEVILLE PLANNING AREA and contains approximately 44.00 acres. The request is to rezone the property to a PZD, PLANNED ZONING DISTRICT. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $ - Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: PZD-2024-0005 N. RUPPLE RD & W. SALEM Close Up View RD 010 CEDAR RIDGE L•N—Y O� U DQ Z � V � U HAYFIE\%P O 2 Regional Link Neighborhood Link Unclassified Residential Link fy Planned Residential Link Hillside -Hilltop Overlay District Planning Area Fayetteville City Limits Shared -Use Paved Trail — — Trail(Proposed) PZD-2024-0005 EXHIBIT 'A' n j I ; IKA LN- � 1 CI i � 1 J I � 1 � 1 WEIR RD j l 1 I iAk ------.♦� ' "R RSF-8 NORTH 1 .,- Feet 0 137.5 275 550 825 1,100 1:4,500 IL Residential -Agricultural RSF-4 RSF-8 Neighborhood Services - Gen. Neighborhood Conservation FROM COUNTY ASSESSOR DATA - SURVEYOR LEGAL DESCRIPTION TO REPLACE THESE DESCRIPTIONS 001-16726-000 PT N/2 SW SW 8.06 AC FURTHER DESCRIBED IN 2021-48725 AS: A PART OF THE SW/4 OF THE SW/4 OF SECTION 29, TOWNSHIP 17 NORTH, RANGE 30 WEST, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SW CORNER OF SAID 40 ACRE TRACT, THENCE N00°17'49"E ALONG THE WEST LINE OF SAID 40 ACRE TRACT 659.59 FEET TO THE TRUE POINT OF BEGINNING AND FROM WHICH A SET REFERENCE IRON ON THE EAST RIGHT-OF-WAY OF COUNTY ROAD 894 BEARS S89° 53'03"E 28.08 FEET, THENCE LEAVING THE WEST LINE OF SAID 40 ACRE TRACT S89°53'03"E 775.09 FEET TO A SET IRON; THENCE N00°29'33"E 290.00 FEET TO A SET IRON; THENCE S89° 53'03"E 19.70 FEET TO A SET IRON IN AN EXISTING FENCE; THENCE NO2°07'40"E ALONG SAID FENCE 160.10 FEET TO A SET IRON; THENCE LEAVING SAID FENCE N89°53'03"W 800.90 FEET TO A POINT ON THE WEST LINE OF SAID 40 ACRE TRACT AND FROM WHICH A SET REFERENCE IRON ON THE EAST RIGHT-OF-WAY OF COUNTY ROAD 894 BEARS S89°53103"E 27.99 FEET, THENCE S00°17'49"W 449.98 FEET TO THE POINT OF BEGINNING, CONTAINING 8.09 ACRES, MORE OR LESS. THE ABOVE DESCRIBED 8.09 ACRE TRACT BEING SUBJECT TO THE RIGHT-OF-WAY OF COUNTY ROAD 894 ALONG THE ENTIRE WEST BOUNDARY, AND ALL OTHER EASEMENTS AND RESTRICTIONS, IF ANY. LESS AND EXCEPT: A PART OF THE SW/4 OF THE SW/4 OF SECTION TWENTY-NINE (29), TOWNSHIP SEVENTEEN (17) NORTH, RANGE THIRTY (30) WEST OF THE FIFTH PRINCIPAL MERIDIAN, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID 40 ACRE TRACT, THENCE N00°19'34"E 659.59 FEET ALONG THE WEST LINE OF SAID 40 ACRE TRACT TO A POINT IN N. RUPPLE ROAD AND FROM WHICH AN EXISTING REFERENCE IRON SET IN 1998 BY LICENSED SURVEYOR #1005 BEARS S89°52'36"E 28.07 FEET, THENCE LEAVING THE WEST LINE OF SAID 40 ACRE TRACT, S89° 52'36"E 771.91 FEET TO THE TRUE POINT OF BEGINNING AND FROM WHICH AN EXISTING IRON REBAR BEARS N00°16'06"E 1.09 FEET, THENCE N00°16'06"E 263.08 FEET ALONG A LINE SURVEYED BY LICENSED SURVEYOR #1642 AND FILED AS DOCUMENT 2015-3183 OF THE LAND RECORDS OF WASHINGTON COUNTY, ARKANSAS TO AN EXISTING IRON AT A WOOD PRIVACY FENCE CORNER; THENCE N00°27'51"E 42.81 FEET ALONG SAID WOOD FENCE TO AN EXISTING IRON REBAR AT A FENCE CORNER; THENCE S89°01'51"E 24.76 FEET ALONG SAID WOOD FENCE TO AN EXISTING IRON REBAR; THENCE S02°40'22"W 15.70 FEET TO A POINT, THENCE N89°25'49"W 19.94 FEET TO A POINT; THENCE S00°29'33"W 290.00 FEET TO AN EXISTING IRON REBAR SET IN 1998 BY LICENSED SURVEYOR #1005; THENCE N89° 52'36"W 3.17 FEET TO THE POINT OF BEGINNING, CONTAINING 0.03 ACRES, MORE OR LESS. 765-21244-200 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SE SE 14.11 AC 765-21244-100 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SE SE 4.00 AC FURTHER DESCRIBED FROM 2023-9566 AS: A part of the SEI/4 of the SEI/4 of Section 30, T-17-N, R•30-W, Washington County, Arkansas, being more particularly described as follows: Commencing at the NW corner of said 40 acre tract, said point being an existing stone monument; thence S 00°16'33" E, 653.55 feet along the West line of said 40 acre tract to an existing Iron; thence N 89°50'16" E, 972.02 feet to a set 1/2" iron rebar for the true point of beginning; thence North 579.93 feet to a set 1/2" iron rebar; thence East 302.17 feet to an existing iron rebar on the West right-of-way line of West Salem Road, said point being on a 149.95 feet radius curve concave to the SE; thence Southwesterly along said curve and right-of-way line 24.78 feet, the chord for which being S 04°38'04" W, 24.75 feet to an existing iron rebar at the point of tangency of said curve; thence S 0° 05'59" E, along said right-of-way line 554.40 feet to an existing iron; thence leaving said right-of-way line, S 19°50'16" W, 301.14 feet to the point of beginning, containing 4,00 acres, more or less. 765-21244-300 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SW SW 2.00 AC 765-21244-400 PT SW SW 0.99 AC ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 765-21244-500 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SW SW 3.20 AC 765-21244-600 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SW SW 8.00 AC 765-21244-700 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SW SW 1.50 AC 765-21244-800 ANNEXED TO CITY OF FAYETTEVILLE FOR 2006 & FOLLOWING YEARS PER CC 2005-40 PT SW SW 3.29 AC CITY OF FAYETTEVILLE PLANNING COMMISSION MEMO qpo-� ARKANSAS TO: Fayetteville Planning Commission FROM: Gretchen Harrison, Senior Planner MEETING: October 14, 2024 (updated with results) SUBJECT: PZD-2024-0005: Planned Zoning District (N. RUPPLE RD. & W. SALEM RD./FOXTAIL MEADOWS, 205): Submitted by FLINTLOCK LTD CO. for property located on N. RUPPLE RD. & W. SALEM RD. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and located in the FAYETTEVILLE PLANNING AREA and contains approximately 44.00 acres. The request is to rezone the property, once fully annexed, to a PZD, PLANNED ZONING DISTRICT. RECOMMENDATION: Staff recommends forwarding PZD-2024-0005 to City Council with a recommendation of approval. RECOMMENDED MOTION: "1 move to forward PZD-2024-0005 to City Council with a recommendation of approval and with conditions as recommended by staff. " BACKGROUND: The subject property is located in northwest Fayetteville just north of the intersection of Rupple Road and Weir Road. The property contains a total of nine parcels, eight of which are located in city limits and zoned RSF-4, Residential Single -Family, Four Units per Acre, and one of which is located outside of city limits in unincorporated Washington County. A request to annex the parcel in Washington County has been submitted concurrently with this request (ANX-2024-0001). The parcels in city limits were annexed in 2006. All parcels included in the project boundary are current undeveloped and those on the east side of Rupple Road are largely covered by mature tree canopy. A protected stream is present on the west side of the site, though no portions of the property lie within a floodplain or the Hillside/Hilltop Overlay District and no hydric soils are present. Surrounding land uses and zoning are depicted in Table 1. Table 1: Surrounding Land Uses and Zoning Direction Land Use Zoning North Single -Family Residential Washington County: AG/SF Res 1, Agricultural Single-family Undeveloped Residential (1 Unit per Acre) Washington County: AG/SF Res 1, Agricultural Single-family South Rural Residential Residential (1 Unit per Acre) RSF-4, Residential Single -Family, Four Units per Acre East Single -Family Residential Washington County: AG/SF Res 1, Agricultural Single-family Undeveloped Residential (1 Unit per Acre) West Rural Residential Washington County: AG/SF Res 1, Agricultural Single-family Undeveloped Residential 1 Unit per Acre Proposal: The applicant requests to rezone the property to a Residential Planned Zoning District with three planning areas, as described below: Planning Area A — 13.60 acres: The intention of this area is to provide single- and two- family dwellings with no density limitation. The allowable uses are similar to those allowed in other single-family and intermediate residential zoning districts. Planning Area B — 14.20 acres: This planning area is intended to be a residential area that accommodates a wider range of building types, ranging from single- to multi -family dwellings. No density limitation is proposed in this planning area. Planning Area C — 16.20 acres: This planning area is intended to protect natural areas and open space and has regulations that are identical to the City's R-A, Residential - Agricultural zoning district. Public Comment. To date, staff has received no public comment on this item. INFRASTRUCTURE: Streets: The subject property has access to two public streets: Rupple Road and Salem Road. Both streets are unimproved with no curb and gutter or sidewalk. Any street improvements required in the area would be determined at the time of development proposal. Water: Public water is available to the site. There are existing lines differing in size along Rupple and Salem. This site does not have adequate water capacity for the typical requirement for fire flow. From the north, the lines in Rupple and Salem are fed by a single six-inch main. The utility department has designed plans for a pressure reduction project that will restrict connection to the south. In order to have hydrants in a development in the PZD area, a minimum line size of eight inches must be provided and it must tie into a line that is eight inches or larger. Sewer: Sanitary sewer is not available to the site. Main extensions will be required to provide sewer to future development. A downstream capacity study for sewer must be provided to determine if there are sewer capacity issues. Any capacity issues will have to be addressed prior to occupancy or final plat of a development. Drainage: No portion of the subject property lies within a FEMA floodplain or the Hillside/Hilltop Overlay District and there are no hydric soils on site. However, a protected stream is present. Streamside protection zones generally consists of a protected area on each side of a stream or creek. This "protected area" is meant to preserve woody vegetation and natural areas along stream corridors to improve/protect stream health. At a minimum, it will be 50 feet wide as measured from the top of bank but depending on the shape and extents of the floodway, it could be substantially more. Certain construction activities such as trails and some utilities are allowed in these zones, but in general, improvements such as parking lots or buildings are prohibited. Any additional improvements or requirements for drainage will be determined at time of development. Fire: Station 7, located at 835 N. Rupple Road, protects this site. The property is located approximately 2.6 miles from the fire station with an anticipated drive time of approximately six minutes using existing streets. The anticipated response time would be approximately 8.2 minutes. Fire Department response time is calculated based on the drive time plus one minute for dispatch and 1.2 minutes for turn -out time. Within the City Limits, the Fayetteville Fire Department has a response time goal of six minutes for an engine and eight minutes for a ladder truck. Fire apparatus access and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. Police: The Police Department did not comment on this request Tree Preservation: The proposed PZD and the existing RSF-4 zoning require 25% minimum canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as Residential Neighborhood Area. Residential Neighborhood Areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhoods. This designation recognizes the existing conventional subdivision developments that may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score range of 1-5 for this site with a weighted score of 5_5 at the highest level. Elements contributing to the highest score include the following: • Near Sewer Main (8" main, Ika Lane) • New Water Main (various mains, Rupple Road and Salem Road) • Near Public School (Holcomb Elementary School) • Near City Park (Gary Hampton Softball Complex) • Near Paved Trail (Rupple Road, Clabber Creek Trail) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: On the balance of considerations, staff finds the applicant's request to be compatible with the surrounding area. As proposed, the planned zoning district would allow for a compact and complete residential development in close proximity to low -density subdivisions. While no density maximums are proposed in the residential planning areas, the subsequent development associated with this PZD is intended to have a density of 3.7 units per acre based on the information provided, which is less than the maximum allowed by RSF-4 zoning. Staff finds that the applicant's request would allow for a compact residential development that promotes a wide range of housing types, encourages pedestrian -oriented design, and preserves natural features on site. Necessary street improvements and extensions and upgrades of water and sewer mains would be determined and required at the time of development. Land Use Plan Analysis: Staff finds that the proposed planned zoning district is somewhat consistent with the City's adopted land use plans. City Plan 2040's Future Land Use Map designates this property as Residential Neighborhood Area and those areas are intended to encourage a wide range of housing types which this PZD would allow. While the site has a low infill score range of 1-5, is located just within city limits, and has limited access to utilities, staff finds that it would not be encouraging suburban sprawl. Staff finds that the proposed PZD would be aligned with several goals of City Plan 2040 including Goal 2 (discouraging suburban sprawl) by allowing for a compact residential development with urban zoning standards that is compatible with the surrounding area, Goal 3 (making compact, complete, and connected development the standard), and Goal 6 (creating opportunities for housing). 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff finds that the proposed rezoning is justified at this time. The planned zoning district would allow for development similar in density to the current zoning while allow for smaller lot sizes, attached units, and the preservation of natural areas. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: The planned zoning district has the potential to impact traffic danger and/or congestion in this area, though traffic impacts would be comparable to those generated by development under the current zoning. Two traffic crashes have been reported along the property's frontage with one at the intersection of Weir Road and Rupple Road and one along Salem to the east. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: The proposed PZD has the potential to undesirably increase the load on public services when considering that the property has limited access to water and sewer at this time, and several upgrades and extensions to water and sewer mains would be required. Fayetteville Public Schools did not comment on this request. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A 4161.35. Planned Zoning Districts (PZD) (B) Purpose. The intent of the Planned Zoning District is to permit and encourage comprehensively planned zoning and developments whose purpose is redevelopment, economic development, cultural enrichment or to provide a single -purpose or mixed -use planned development and to permit the concurrent processing of zoning and development. The City Council may consider any of the following factors in review of a Planned Zoning District application. (1) Flexibility. Providing for flexibility in the distribution of land uses, in the density of development and in other matters typically regulated in zoning districts. (2) Compatibility. Providing for compatibility with the surrounding land uses. (3) Harmony. Providing for an orderly and creative arrangement of land uses that are harmonious and beneficial to the community. (4) Variety. Providing for a variety of housing types, employment opportunities or commercial or industrial services, or any combination thereof, to achieve variety and integration of economic and redevelopment opportunities. (5) No negative impact. Does not have a negative effect upon the future development of the area; (6) Coordination. Permit coordination and planning of the land surrounding the PZD and cooperation between the city and private developers in the urbanization of new lands and in the renewal of existing deteriorating areas. (7) Open space. Provision of more usable and suitably located open space, recreation areas and other common facilities that would not otherwise be required under conventional land development regulations. (8) Natural features. Maximum enhancement and minimal disruption of existing natural features and amenities. (9) Future Land Use Plan. Comprehensive and innovative planning and design of mixed use yet harmonious developments consistent with the guiding policies of the Future Land Use Plan. (10)Special Features. Better utilization of sites characterized by special features of geographic location, topography, size or shape. (11)Recognized zoning consideration. Whether any other recognized zoning consideration would be violated in this PZD. Findings: Staff finds that the proposed PZD would provide flexibility with regard to the variety of housing types, the size of lots, and the density of development permitted on site. Staff also finds it to be compatible with surrounding land uses, which are largely residential. The applicant is coordinating with city staff on required improvements tied to the associated development. More usable and suitably located open space and other common facilities are proposed that would not otherwise be required or could be provided under the property's current zoning. Staff finds that the proposed PZD would allow for minimal disruption of existing natural features and be compatible with the goals of the City's future land use plans regarding providing opportunities for housing, discouraging sprawl, and promoting complete and compact development. RECOMMENDATION: Staff recommends forwarding PZD-2024-0005 to City Council with a recommendation of approval and with the following conditions: Conditions of Approval: 1. Any proposed lots without street frontage shall provide adequate access for water, sewer, and emergency services; and 2. Proposed fire apparatus access roads shall meet requirements as stated by all applicable fire codes. Planning Commission Action Meeting Date: October 14, 2024 Motion: Payne Second: Madden Vote: 4-5-0 BUDGET/STAFF IMPACT: None O Forwarded O Tabled O Denied (Motion to forward the item to City Council with a recommendation of approval) ATTACHMENTS: • Applicant Request Letter • PZD Booklet • One Mile Map • Close Up Map • Current Land Use Map • Future Land Use Map - Public Comment Received After Publication of PC Staff Report flintlock ♦RCHITECTURE &LANDSCAPE ATTENTION: Fayetteville Planning Commission Planning Staff Development Services Staff 14 May, 2024 FOXTAIL MEADOWS PLANNED ZONING DISTRICT SUBMISSION Dear Commissioners and Staff, Flintlock LTD Co on behalf of United Built Homes respectfully submits this Planned Zoning District (PZD) application for your consideration. The proposed +/-160 residential unit development aims to provide a mix of housing types in a walkable neighborhood format that prioritizes common green space and natural drainage. This proposed development achieves City goals by sensitively transitioning density through a mixture of unit types; providing great connectivity; and offering abundant green space, walkability, and community potential. The proposed development is wholly in line with the City Plan 2040's primary goals of compact, complete, and connected growth which is intentional, sustainable, and mixed use. Transit ready and commercial supportive densities are provided, and housing is centered on low impact development stormwater features. We believe, and hope you agree, that this development will contribute to the community of Fayetteville and its aspirations for the future. Respectfully, FLINTLOCK LTD CO Allison Thurmond Quinlan AIA RLA LEED AP Principal Architect Foxtail Meadows Planned Zoning District Foxtail Meadows Planned Zoning District SEPTEMBER 23, 2024 A Ownership Pitts Revocable Trust 18836 Heads Ford Rd, Springdale AR 72764 PREPARED BY FLINTLOCK LTD CO Page 1 of 32 Foxtail Meadows Planned Zoning District A B C D E F G H I J K L M N U Ownership TABLE OF CONTENTS ProjectSummary.......................................................................................................................... GeneralProject Concept............................................................................................................... ProposedPlanning Areas.............................................................................................................. ProposedZoning Standards........................................................................................................... Planning Area A: Neighborhood Zone.................................................................................. Planning Area B: Missing Middle Zone................................................................................. Planning Area C: Open Space............................................................................................... Existing Property Zoning Standards............................................................................................... Zoning Comparison Chart..................................................................................................... Analysis of Site Characteristics...................................................................................................... RecreationalFacilities................................................................................................................... Reasons a Zoning Change is Required............................................................................................ Relation to Existing and Surrounding Properties............................................................................ Project Compliance with Fayetteville Comprehensive Land Use Plan + City Plan 2040.................... TrafficStudy................................................................................................................................. Impactson City Services................................................................................................................ Development Standards, Conditions, and Review Guidelines......................................................... Proposed Architectural Design Standards............................................................................. Proposed Landscape Standards............................................................................................ Planned Zoning District Intent Fulfillment...................................................................................... .1 .3 .5 .7 .8 .8 10 12 14 16 17 18 19 20 21 25 25 26 26 30 31 Page 2 of 32 Foxtail Meadows Planned Zoning District B Project Summary The proposed +/- 160 unit residential development aims to provide achievable housing options for our City's demographic needs structured in a walkable neighborhood format, with a series of storm parks lined by homes. The development will include nine parcels (765-21244-200, 765-21244-100, 765-21244-300, 765-21244-400, 765- 21244-500, 765-21244-600, 765-21244-700, 765-21244-800, 001-16726-000) totaling +/- 44 acres and sensitively preserves over one-third of the planning area as open green space. The entire site is shown as Residential Neighborhood on the Future Land Use Map and sits directly adjacent a City Neighborhood area to the south. At +/- 3.6 units per acre, the overall unit density of the proposed development falls below the current allowable four units per acre, yet this zoning district will allow that density to be gathered together in a pattern that promotes walkable community and utilizes natural drainages as green stormwater amenities. This proposed development patterns supports City goals in the housing it offers, the green space it preserves, and its development pattern that exemplifies City recommendations. WEM RD i M.w . Page 3 of 32 Foxtail Meadows Planned Zoning District Site Location Approximate location as seen aerially from the southeast. Page 4 of 32 Foxtail Meadows Planned Zoning District C General Project Concept Street and The project aims to continue the addition of single family home neighborhoods on the northwest Lot Layout edge of the City yet with a pattern of streets and lots that preserves more green space, respects natural drainages and their stormwater management performance, and reduces the City's long term infrastructure management costs. Smaller lots sizes will provide much needed smaller footprint homes for our dominantly 1-2 person household demographics and walkable age -in - place homes that are deed restricted for buyers age 55 and over. The lots and their street connections work with the existing topography to direct stormwater downhill towards places reserved for tree preservation, landscape buffer, streamside protection, and green amenity space. The proposed streets plan for and provide future interconnectivity with stub outs to potential developments to the north, west, and east. The layout also incorporates an existing home in the northwest corner into the new neighborhood. Because of the restricted geometry of the site, alleys are utilized throughout to provide rear -loaded access to units. This allows homes to more attractively face the street and reduces the higher costs of additional fully built out public streets. The resulting street layout is compliant with block length standards and ensures accessible access of greenspace and enjoyable and safe pedestrian avenues for all future residents. Smaller lots with less street frontage allow for lower overall street lengths than conventional neighborhood development, thereby requiring lower long term costs to maintain paving, sewer, and water infrastructure. Site Plan L--- --�- w. Salem rd. w.c. 894 SALEMRD — a o Oak e eeleeeeeeie WESTERN PORTION '"" s-_;...._.__.i...........:.... a _stamwdc a ...... ...... ..... .,v e... a C ee,aiere:e e:.e:.e a e' e e e` B' B C Ui UJ e 9 Q Prewrwd V) d `•, g .. fa Wd �vQsinim � � cala W ntpak 2 EASTERN PORTION Buffer Areas The proposed development provides a consistent landscape buffer along Rupple across the western portion of the planned development, including retention of a large natural draw for stormwater management. In the eastern portion of the proposed development, a large forested ravine is preserved along with a continuous strip of existing tree canopy along the southern edge. Single family homes otherwise line the edge of the planned zoning district and abut other single Page 5 of 32 Foxtail Meadows Planned Zoning District family homes on adjacent lots. In the northeast corner, an east -west linear storm park catches off -site drainage onto the development while acting as a landscape buffer to existing adjacent single-family homes. PRESERVE + GREEN AREAS r STORMWATER FLOW LINES Tree The bulk of the property has long been dominantly pastureland or unshaded meadow, yet in the Preservation past thirty years the patches of trees in the southeast -most portion have spread slowly into Areas broader coverage through the eastern portion of the planned development. The masterplan and planning areas preserve the largest portion of this vegetation (a +/- 10-acre area). Initial estimates promise retention of up to 43% of existing tree canopy, well above the 25% preservation required by PZDs. This figure does not include the central linear storm park running east -west on the eastern portion of the site that is likely to require regrading. Storm Water The masterplan responds to the existing landform and drainage patterns and reserves those and Detention areas to manage stormwater. On the western portion of the site, these patterns form a "V" Areas down through the middle of the site and up to the northeast. On the eastern portion of the site, a large "M" of ridges along the south and southeastern property line is reserved for stormwater management, and an east -west linear storm park captures additional stormwater across a more consistently sloped table in the northwest section. Those vegetated areas double as green amenity spaces. Undisturbed The southeastern portion of the site is a forested ravine. This approximately 7-acre portion Natural of the property will be left undeveloped as natural amenity space, hopefully as a public Areas recreational area. The existing topography suggests that most of site's stormwater will most efficiently run to the proposed storm park on the western portion of the site, allowing minimal impact to the more vegetated southeastern portion of the overall site. Existing and A waterline is proposed to be extended along Howard Nickell Road to the intersection of Hwy Proposed Utility 112, to provide adequate fire flows to the site while respecting the city's planned low pressure Connections zone to the south of the property. Sewer access is planned to be provided directly south via and Extensions easement through to Magnolia Crossings property. Existing utilities are further discussed in Section M: Impacts to City Services Page 6 of 32 Foxtail Meadows Planned Zoning District D Proposed Planning Areas The proposed Neighborhood Zones would replace existing Residential Single -Family - Four (4) Units Per Acre Zoning on the entire +/- 44.0 acres of the site. Neighborhood Zone A accounts of approximately 13.6 acres of the site, Neighborhood Zone B accounts for approximately 14.2 acres of the site, and Residential - Agriculture makes up the remaining and largest portion with +/- 16.2 acres. The half west of Rupple is planned to be age -in -place single -story cottages that are deed restricted for owners 55+. The same units will be built on the portion between Salem and Rupple but will be open to all buyers for a larger age striation. Unit sizes range from 1,220 sf to 2,050 sf. w O �. M LEGEND uuu w sal em rd w a f i� 4 B � . V O m! �kC (R-A1- 0 U III ......................... If �• X � U� O� i � C)�C1 B ni .y- :IR-A1-t7 �4� Q C t: 1 Ci Cl L C i) 0 G U 10 0004 •. a C UC0C)Q00C O i !� vOC;p,O0 v C`40UQUO0U0 S U 0 C> 0 C``OU _Q O_G - — C U Page 7 of 32 Foxtail Meadows Planned Zoning District E Proposed Zoning Standards Planning Area A: Neighborhood Zone (A) Purpose. • Provide an appropriately flexible neighborhood buffer to commercial, institutional, and single family residential uses • Create a flexible neighborhood pattern with a variety of adaptable building types limited by mass and height rather than use or unit numbers; • Promote and maintain the development of diverse housing types at a range of sizes and price points for a range of household arrangements to meet the needs of all citizens in all phases of life; • Allow more efficient and flexible use of existing and new housing stock at appropriate densities to support the long term maintenance of required infrastructure; (B) Intent. Planning staff shall evaluate the following criteria for suitability of uses in the Neighborhood Zone A: (1) The property shall have infrastructure (water, sewer, gas, electric, etc.) that meets City standard, in the minimum easements and land encumbrances to ensure practical maintainability and access to all units without restricting future adaptations of site usage; (2) The form and massing of buildings should be scaled and detailed to create an inviting and timeless neighborhood pattern; (3) Block structure should be compact and connected, with a preference for alleys and pedestrian pathways creating additional mid -block connectivity and flexibility; (4) Buildings should address the street appropriately with visible pedestrian entries on the primary fagade connected to pedestrian pathways; (5) Parking and car connectivity should be secondary to safe, walkable, adaptable block structure and building usage (6) Building setbacks from the street should be minimized wherever possible to shorten the length of utility service lines and minimize maintenance and leakage potential; (7) Side yards are encouraged to be minimized unless functionally useful for building occupants or necessary for services like trash, stormwater, and utility pedestals. This allows additional units to be provided and reduces the length of infrastructure required to serve each unit, creating more financially sustainable neighborhoods; Proposed Zoning Standards (C) Uses. (1) Permitted Uses Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 24 Home occupations Page 8 of 32 Foxtail Meadows Planned Zoning District Unit 41 Accessory dwelling units Unit 44 Cluster housing development Unit 46 Short-term rentals Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need approval when combined with pre -approved uses. (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 10 Three (3) and four (4) family dwellings Unit 12a Limited business Unit 12b General business Unit 13 Eating places Unit 16 Shopping goods Unit 19 Commercial recreation, small sites Unit 25 Offices, studios and related services Unit 26 Multi -family dwellings Unit 45 Small scale production (D) Density. None. (E) Bulk and Area Regulations. (1) Lot Width Minimum. 24 feet * Legal lots may meet their minimum lot width with frontage onto a private or public right of way, public or private open space, or pedestrian access (sidewalk or trail) as long as adequate utility easements and access and safe and convenient access for fire protection and sanitation vehicles exists. (2) Lot Area Minimum. None. (F) Setback regulations. Front A build -to zone that is located between the front property line and a line 25 feet from the front property line. Side 5 feet Rear 5 feet Rear, from center line of an alley 1 12 feet (G) Building Height Maximum. 3 stories (H) Minimum Buildable Street Frontage. 50% of the lot width. Page 9 of 32 Foxtail Meadows Planned Zoning District Planning Area B: Missing Middle Zone (A) Purpose. Create a flexible neighborhood pattern with a variety of adaptable building types limited by mass and height rather than use or unit numbers; Promote and maintain the development of diverse housing types at a range of sizes and price points for a range of household arrangements to meet the needs of all citizens in all phases of life; Allow more efficient and flexible use of existing and new housing stock at appropriate densities to support the long term maintenance of required infrastructure; (B) Intent. Planning staff shall evaluate the following criteria for suitability of uses in the Neighborhood Zone B: (1) The property shall have infrastructure (water, sewer, gas, electric, etc.) that meets City standard, in the minimum easements and land encumbrances to ensure practical maintainability and access to all units without restricting future adaptations of site usage; (2) The form and massing of buildings should be scaled and detailed to create an inviting and timeless neighborhood pattern; (3) Block structure should be compact and connected, with a preference for alleys and pedestrian pathways creating additional mid -block connectivity and flexibility; (4) Buildings should address the street appropriately with visible pedestrian entries on the primary fagade connected to pedestrian pathways; (5) Parking and car connectivity should be secondary to safe, walkable, adaptable block structure and building usage (6) Building setbacks from the street should be minimized wherever possible to shorten the length of utility service lines and minimize maintenance and leakage potential; (7) Side yards are encouraged to be minimized unless functionally useful for building occupants or necessary for services like trash, stormwater, and utility pedestals. This allows additional units to be provided and reduces the length of infrastructure required to serve each unit, creating more financially sustainable neighborhoods; Proposed Zoning Standards (C) Uses. (1) Permitted Uses Unit 1 City-wide uses by right Unit 4 Cultural and recreational facilities Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 10 Three (3) and four (4) family dwellings Unit 24 Home occupations Unit 26 Multi -family dwellings Unit 41 Accessory dwelling units Unit 44 Cluster housing development Unit 46 Short-term rentals Page 10 of 32 Foxtail Meadows Planned Zoning District Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need approval when combined with pre -approved uses. (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 5 Government facilities Unit 12a Limited business Unit 12b I General business Unit 13 Eating places Unit 16 Shopping goods Unit 19 Commercial recreation, small sites Unit 25 Offices, studios and related services Unit 45 Small scale production (D) Density. None. (E) Bulk and Area Regulations. (1) Lot Width Minimum. Single-family 24 feet All other uses None * Legal lots may meet their minimum lot width with frontage onto a private or public right of way, public or private open space, or pedestrian access (sidewalk or trail) as long as adequate utility easements and access and safe and convenient access for fire protection and sanitation vehicles exists. (2) Lot Area Minimum. None. (F) Setback regulations. Front A build -to zone that is located between the front property line and a line 25 feet from the front property line. Side None Rear 5 feet Rear, from center line of an alley 1 12 feet (G) Building Height Maximum. 3 stories (H) Minimum Buildable Street Frontage. 50% of the lot width. Page 11 of 32 Foxtail Meadows Planned Zoning District Planning Area C: Open Space Planning Area C rezones existing RSF-4 area within the PZD extent to an area with regulations identical to R-A Residential Agriculture for the purpose of protecting natural areas and open space while minimizing the administrative burden on the City's staff to administrate an additional PZD zone when unnecessary to planning use. This planning area has regulations that are identical to R-A Residential Agriculture. (A) Purposes. The regulations of the agricultural district are designed to protect agricultural land until an orderly transition to urban development has been accomplished; prevent wasteful scattering of development in rural areas; obtain economy of public funds in the providing of public improvements and services of orderly growth; conserve the tax base; provide opportunity for affordable housing, increase scenic attractiveness; and conserve open space. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 3 Public protection and utility facilities Unit 6 Agriculture Unit 7 Animal husbandry Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 37 Manufactured homes Unit 41 Accessory dwellings Unit 43 Animal boarding and training Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 20 Commercial recreation, large sites Unit 24 Home occupations Unit 35 Outdoor Music Establishments Unit 36 Wireless communications facilities Unit 42 Clean technologies (C) Density. Units per acre One-half (%) Page 12 of 32 Foxtail Meadows Planned Zoning District (D) Bulk and Area Regulations. Lot width minimum 200 feet Lot Area Minimum: Residential: 2 acres Nonresidential: 2 acres Lot area per dwelling unit 2 acres (E) Setback Requirements. Front Side Rear 35 feet 20 feet 35 feet (F) Height Requirements. There shall be no maximum height limits in the R-A District, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an additional setback from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of that portion of the building and one (1) story. (G) Building area. None. Page 13 of 32 Foxtail Meadows Planned Zoning District F Existing Property Zoning Standards 161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 1 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two (2) family dwellings Units per acre 4 or less 7 or less (D) Bulk and Area Regulations. Single-family Two (2) family dwellings dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per 8,000 square feet 6,000 square feet dwelling unit Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum ndarea per Fd 8,000 square feet 6,000 square feet elling unit Page 14 of 32 Foxtail Meadows Planned Zoning District (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Building Height Maximum 13 stories (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. Accessory ground mounted solar energy systems shall not be considered buildings. Page 15 of 32 Foxtail Meadows Planned Zoning District PERMITTED DENSITY LOT WIDTH MIN. (FT) LOT AREA MIN. (SF) FRONT SETBACK (FT) SIDE SETBACK (Fr) REAR SETBACK (FT) BUILDING HEIGHT MAX. BUILDING AREA(%) _ CURRENT RSF-4: Residential Single -Family- Four (4) Units Per Acre City-wide uses by right Single-family dwellings . Accessory dwellings . Short-term rentals City-wide uses by conditional use permit Public protection and utility facilities Cultural and recreational facilities Government facilities Two-family dwellings 'a. Limited business I. Home occupations i. Wireless communications facilities 1. Cluster Housing Development 3 stories : 4 or less units per acre 7 units per acre or less : 70' 80' Zoning Comparison Chart PROPOSED Planning Area A: Planning Area B: eighborhood Zone Missing Middle Zone 1. City-wide uses by right 8. Single-family dwellings 9. Two-family dwellings 24. Home occupations 41. Accessory dwelling units 44. Cluster housing development 2. City-wide uses by conditional use permit 3. Public protection and utility facilities 4. Cultural and recreational facilities 5. Government facilities 10. Thre (3) and four (4) family dwellings 12a. Limited business 12b. General business 13. Eating places 16. Shopping goods 19. Commercial recreation, small sites 25. Offices, studios and related services 26. Multi -family dwellings 45. Small scale production 46. Short-term rentals 1. City-wide uses by right 4. Cultural and recreational facilities 8. Single-family dwellings 9. Two-family dwellings 10. Three (3) and four (4) family dwellings 24. Home occupations 26. Multi -family dwellings 41. Accessory dwelling units 44. Cluster housing development 2. City-wide uses by conditional use permit 3. Public protection and utility facilities 5. Government facilities 12a. Limited business 12b. General business 13. Eating places 16. Shopping goods 19. Commercial recreation, small sites 25. Offices, studios and related services 45. Small scale production 46. Short-term rentals None 24 (Single-family) 24 (Single-family) * Legal lots may meet their minimum lot width None (all others) with frontage onto a private or public right of * Legal lots may meet their minimum lot width way, public or private open space, or with frontage onto a private or public right of way, pedestrian access (sidewalk or trail) as long as public or private open space, or pedestrian access adequate utility easements and access and safe (sidewalk or trail) as long as adequate utility and convenient access for fire protection and easements and access and safe and convenient sanitation vehicles exists. access for fire protection and sanitation vehicles exists. None Planning Area C: R-A: Residential Agric 1. City-wide uses by right 3. Public protection and utility facilities 6. Agriculture 7. Animal husbandry 8. Single-family dwellings 9. Two-family dwellings 37. Manufactured homes 41. Accessory dwellings 43. Animal boarding and training 46. Short-term rentals 2. City-wide uses by conditional use permit 4. Cultural and recreational facilities 5. Government facilities 20. Commercial recreation, large sites 24. Home occupations 35. Outdoor Music Establishments 36. Wireless communications facilities 42. Clean technologies One-half (1/2) 200 8,000 None None 2 acres 12,000 _ A build -to zone that is located between the A build -to zone that is located between the front 35 front property line and a line 25 feet from the property line and a line 25 feet from the front front property line. property line. 5 None 20 5 5 12 (from center line of an alley) 12 (from center line of an alley) 3 Stories 3 Stories of lot width 50% of lot width There shall be no maximum height limits in the R- A District, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an additional setback from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of that portion of the building and one (1) story. None Page 16 of 32 Foxtail Meadows Planned Zoning District G Analysis of Site Characteristics The existing site comprises of large gentle ridges with mild to significant slopes into four valleys. The two southeastern valleys drain south to Clabber Creek, while the northern and western portions meander to the southwest, eventually draining west-northwest into Clear Creek. Based on historic aerial imagery, since 1965 the bulk of the property has been and remains clear of woody vegetation, excepting the southeasternmost portion of the site from which pioneer woody species have spread north over the past two decades. The site does not include hydric soils, historic wet prairie, or other sensitive ecologies. It is also outside the floodway of Clabber Creek to the south. IF Page 17 of 32 Foxtail Meadows Planned Zoning District H Recreational Facilities The proposed development includes considerate preserve areas along drainage lines, three linear storm parks for passive recreation, a +/- 7 acre preserved forested ravine, one neighborhood clubhouse and another smaller amenity space, and two pocket parks interspersed with single family lots. The site is walkable via existing sidewalks to the extensive Clabber Creek park and the future Underwood Park facilities and to Holcomb Elementary % mile to the south-southeast and Holt Middle School 1 mile to the south. The proposed development also sits on a main artery of the future planned trail extension up Rupple and curving around Howard Nickell to connect to the NWA Greenway and Mall area. Page 18 of 32 Foxtail Meadows Planned Zoning District Reasons a Zoning Change is Required The current zoning of Residential Single Family — 4 units per acre is not suitable to meet the City's needs for housing its rapidly increasing population while creating and protecting an enduring green network. Nor does it facilitate the compact, complete, and connected development of attainable and appropriately sized housing to which the City aspires, especially adjacent the Tier 3 center directly to the south on Fayetteville's Growth Concept Map. The compact, walkable, and deliberate development proposed here is the kind of development described in the City Plan 2040 that creates livable communities that require less investment in infrastructure by the City. Refer to Sections J and K following this section for more discussion of these elements. Page 19 of 32 Foxtail Meadows Planned Zoning District i Relation to Existing and Surrounding Properties The surrounding properties to the north outside City limits are larger lot single family residences and estate residential strips tucked into the forested hills. Patterned southeast towards Holcomb Elementary are RSF-8 and RSF-4 neighborhoods with minimal to no green space. Catty -corner to the southwest down Rupple is a +/- 4.7 acre Neighborhood Services — General site that may soon provide some of the commercial services and feel desired by its City Neighborhood designation in the Future Land Use plan. This proposed neighborhood development compatibly blends the compact footprints of attainable and age -in -place neighborhoods with the more rural natural setting of the County properties to the northwest through its intentional preservation of green space and provides a natural variety of housing product and price points with a walkable community structure. 'jca•'� em S.oaas •'d , • • • * N! li i7w live r Page 20 of 32 Foxtail Meadows Planned Zoning District K Project Compliance with Fayetteville Comprehensive Land Use Plan + City Plan 2040 --- -- ------- SITE LOCATION 12 wec., 4............. _ Paved Trail -, City =Limits iF'I •Tier 1 Center •Tier 2 Center • Special District Tier 3 Center , 49 High -activity Corridor Transit Corridor 66 G�oenlend Park ----- Planning Area j Enduring Green Network 7' Figure 2.0 - Growth Concept Map _ W 1 e i6 2rtyY 74 ----------------------- u P i 1:120,000 0 1 2 Miles :`.. 0 1 2 4 Kilometers The project site is part of a planned Tier 3 Center at N Rupple Road and W Weir Road. Tier Three Centers are intended to serve the immediately surrounding residential areas and will cater to the specific needs of a small market. As a result, no two will be the same. Some may be characterized by one or two commercial and/or multi- family buildings located on a single intersection while others develop into a mixed -use core extending over multiple blocks and serving a broad mix of housing. The nodal nature of Tier Three Centers are important for providing a unique sense of place to a neighborhood. Tier Three Centers shown on The Growth Concept Map are not intended to be inclusive of all non-residential services that may be identified at a neighborhood -scale analysis. Neighborhood -scale and micro -retail locations are embedded within the general land use policies discussed throughout City Plan, not on the Growth Concept Map. The project site is also located with frontage on a Regional Link along Rupple Road. The proposed development is wholly in line with the City Plan 2040's primary goals of compact, complete, and connected growth which is intentional, sustainable, and mixed use. Transit ready and commercial supportive densities are provided, and housing is centered on low impact development stormwater features and attainable age -in -place homes. The retention of green space and the compact walkable neighborhood design promotes this area as a peaceful community on the shoulder of the City Neighborhood Tier 3 hub. Page 21 of 32 Foxtail Meadows Planned Zoning District Figure 3.4 - Rural Goal 3 Objectives 3.3.1 Require new growth that results in neighborhoods, districts and corridors that are: • Compact — via denser housing; meaningful open spaces and preserves; small blocks • Complete — via housing; mixed uses; civic uses; jobs -housing mix in the neighborhoods • Connected — via street -oriented buildings; interconnected streets; interconnected greenways and trails 3.3.2 Prepare a transit -worthy community: increase density in highly walkable areas along logical future transit routes, and anticipate rail, street cars and other alternative transit modes. The 71B College Avenue Corridor Plan provides a framework for incrementally re- developing this major thoroughfare into a series of inter -connected and livable mixed -use districts. The City can provide redevelopment catalyst by making capital investments in increased street, sidewalk and trail connectivity. 3.3.3 Increase the viability of businesses by leveraging the economic performance of appealing environments that are mixed -use, walkable, and integrated with green space. The Razorback Regional Greenway illustrates the ability of the City to leverage capital investments in trail infrastructure to drive economic development. The City created the Fayetteville Alternative Transportation and Trail Plan in 2003 and began building the Scull Creek Trail with $2.1 million in funding provided by a bond issue passage. Additional yearly Capital Improvement Project funding of $1.3 million annually was used to build -out the remainder of the trail. The economic development catalyst that the trail provided is evidenced by the residential and commercial development occurring in nodes along the trail spine in south Fayetteville, throughout downtown/Dickson Street, in mid -town around Poplar Street, and throughout the uptown district along Mud Creek. Figure 3.6 - Traditional Development - D•bcMdHwx• P.eeervatlon a er.ti.y r.•.. o- Ap m imwn•u.« Figure 3.10 - Example Development Layout Figure 3.11- Example Development Layout Page 22 of 32 Foxtail Meadows Planned Zoning District The Proposed development's location in a Residential Neighborhood Area and directly adjacent a City Neighborhood Area reflects the creatively gathered density and emphasis on walkability that is required to support the Tier Center and Transit Readiness Goals of the City. Residential Neighborhood Areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context: single-family, duplexes, rowhouses, multifamily and accessory dwelling units. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhoods, such as retail and offices, on corners and along connecting corridors. This designation recognizes existing conventional subdivision developments which may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. Building setbacks may vary depending on the context of the existing neighborhood. The following guiding policies are designed to encourage future and existing residential neighborhoods to be or become more complete, compact and connected: • Encourage a block and street layout that promotes walkable and bicycle friendly road designs with slow vehicular design speeds. • Utilize principles of traditional residential urban design to create compatible, livable and accessible neighborhoods. • Eliminate designs elements that prohibit complete, compact and connected neighborhoods. • Protect and restore Fayetteville's outstanding residential architecture of all periods and styles. Page 23 of 32 Foxtail Meadows Planned Zoning District • Encourage the scale of new development to be compatible in use and proportionality between a variety of residential and non-residential uses. • Site new residential areas accessible to roadways, sidewalks, trails, transit, parklands, schools, existing utilities, and retail commercial goods and services. • Minimize through traffic on minor residential streets, while providing connections between neighborhoods to encourage openness and neighborliness. • Continue to encourage context -sensitive streets, allowing for efficient access to commercial residential areas for vehicles, pedestrians and cyclists. \49 SITE LOCATION _ _ yr Planning Area / 1 ed ng Wedl g , 1. n Jt Mal st 265 Figure 4.2 - City Limits and Planning Area V I - r >r `b' Planning'- Area „( f 9Ul � _ I- 0 ►ty Li o KI a 81v 16 SSth St un � s i Planning' = ,�c 74—� V " Area S ----,J One parcel (001-16726-000) will be concurrently annexed for this proposed development as they rest just outside current City limits yet sit well within the City's Planning Area as well as the "Mayor's Box" of Rupple Road and Howard Nickell Road. Page 24 of 32 Foxtail Meadows Planned Zoning District L Traffic Study A traffic study has not been deemed necessary at this time. Off Site Improvements will be determined at the time of development review. We would like to note that the age -restricted use of the property west of Rupple Road is likely to decrease traffic incident with the development significantly. M Impacts on City Services The development in question would add public water, sewer and street improvements to the city as well as add to the sidewalk connectivity to the city's network. The project would also require trash service, fire department services, and police services. The City has stated it cannot provide a letter guaranteeing any project service until that project has been approved, yet extensive coordination with water and sewer capacity has been completed in advance of the PZD. The developer understands the required water and sewer upgrades that will be required to serve the project. Existing utility connections are shown below. t Page 25 of 32 Foxtail Meadows Planned Zoning District N Development Standards, Conditions, and Review Guidelines Screening and Landscaping, Traffic and Circulation, Parking Standards, Perimeter Treatment, Sidewalks, Streetlights, Water, Sewer, Streets and Drainage, Construction of Non -Residential Facilities, Tree Preservation, Architectural Design Standards, Proposed Signage, and View Protection will follow City of Fayetteville Unified Development Code Standards, except as differentiated below. Proposed Architectural Design Standards Building Elevations will be submitted at the time of development and will meet the following requirements. (A) Purpose. The intent of this ordinance is to encourage timeless architectural form through the use of quality design and materials. The goal of the code is to promote functional architecture that creates attractive and usable space. (B) Applicability. The Architectural Design Standards are applicable in the following instances: (1) If a conflict occurs between different standards, these standards shall supersede the City's Nonresidential Design Standards; Office, and Mixed Use Design and Development Standards in the Downtown Design Overlay District and College Avenue Overlay District. (2) All new construction, additions or renovations shall comply with these standards regardless of whether the improvements require a permit; ordinary repairs and maintenance are not subject to these standards. Specifically, only the new construction or portions of the building that are being renovated shall comply with these standards. (3) Building designs that strictly comply with these standards are to be considered approved for matters of aesthetics and shall not require further discretionary review for architectural character or appearance. (4) Building designs that do not comply with these standards may be permitted by a variance after review and approval by the Planning Commission. (5) Building designs that are denied or approved by the Planning Commission may be appealed to the City Council. (D) Porches and Stoops. If a building has a porch or stoop then it shall comply with the following regulations: (1) Front Porches. (a) Standard. (i) Depth. 6 feet minimum from the principal facade to the inside of the column face. (i i) Length. 25 to 100% of the principal facade. Front porches may be multi -story and are required to be open or screened and non -air conditioned. (b) Right -of --Way Encroachment. Front porches may occur forward of the principal facade. Porches shall not extend into the right-of-way. Front porches and stoops shall not be built within 18 inches of the side property line on attached unit types. (2) Stoops. (a) Standard. Stoops may be covered or un-covered and stairs may run to the front or to the side. (i) Depth. 4 feet minimum from the principal facade to the inside of the column face for stoops with a covered landing. Page 26 of 32 Foxtail Meadows Planned Zoning District (ii) Height. 96 inches maximum. (iii) Length. Maximum 12-foot width for each individual building entrance or group of connected entrances. The pedestrian connection from the stoop to the public sidewalk shall be allowed to run from the door along the facade of the building, parallel to the street, for a maximum of 12 feet from the door, before connecting directly to the public sidewalk. (b) Right -of -Way Encroachment. Stoops may occur forward of the principal facade and may extend into the right-of-way in accordance with the building code adopted by the City of Fayetteville. (c) Placement. Sidewalks shall have a minimum 5 feet clear access for pedestrian movements. Stoops shall not be built within 18 inches of the side property line on attached unit types. (3) Projected Bay. (a) Standard. Bays shall consist of habitable space. (i) Depth. 4 feet maximum from the principal facade. (ii) Second Story Height. Bays above the first or ground floor shall have a minimum of 10 feet clear to the underside of the horizontal floor. Supports or appendages shall not extend below 7 feet clear. (iii) Length. 50% maximum of the principal facade length. (b) Second Story Right -of -Way Encroachment. Bays above the first or ground floor may encroach within the right-of-way, in accordance with the Building Code adopted by the City of Fayetteville. (c) Placement. Projected bays shall not interfere with street trees, street lights, street signs or other such civic infrastructure. (E) Exterior Architectural Elements. The lists of permitted materials and configurations have been selected for their durability, sustainability and responsiveness to climate. The primary goal of the Architectural Elements is authenticity; the elements encourage construction that is straightforward and functional and draws its ornament and variety from the assembly of genuine materials. Items not listed in the Architectural Elements may be approved upon review by the Planning Commission. (1) Rear Yards Only. The following shall only be located in the rear yard unless screened in a side yard by a durable and attractive screen or fence enclosure: (a) Trash dumpsters. (b) Trash and recycling carts and bins. (2) Exterior Prohibited Materials. The following shall be prohibited: (a) Undersized Shutters. Shutters shall be sized so as to equal the width required to cover the window opening. (b) Shutters made of plastic. (c) Glass with reflective coatings other than clear glass with Low-E coatings. (See opacity and facade section). (d) Plastic or PVC roof tiles. (e) Aluminum siding. (f) Vinyl siding. (g) Wood fiber board. (h) Unfinished pressure -treated wood. Page 27 of 32 Foxtail Meadows Planned Zoning District (i) EIFS (Exterior Insulation Finish System) located on the first or ground floor. (3) Columns, Arches, Pedestals, Railings and Balustrades. (a) Permitted Configurations. (i) Square columns shall have a minimum width of 6 inches with or without capitals and bases. (i i) Round columns shall have a minimum 6-inch outer diameter with or without capitals and bases. (iii) Pedestals shall have a minimum width of 8 inches. (b) Permitted Materials. (i) Columns and Pedestals. Brick, painted stained or natural wood, Terra Cotta, stained painted or un-painted concrete with a smooth finish, cast -in -place concrete with or without stucco, pre -cast concrete, fiber cement board, concrete masonry units with stucco, stone, structural steel, and cast iron. (i i) Arches and Lintels. Brick, painted stained or natural wood, Terra Cotta, stained painted or un-painted concrete with a smooth finish, cast -in -place concrete with or without stucco, pre -cast concrete, fiber cement board, concrete masonry units with stucco, stone, structural steel, and cast iron. (iii) Railings and Balusters. Brick, painted stained or natural wood, Terra Cotta, stained painted or un-painted concrete with a smooth finish, cast -in -place concrete with or without stucco, pre -cast concrete, concrete masonry units with stucco, stone, structural steel, cast iron, wrought iron, and glass. (4) Windows, Skylights, and Doors. (a) General Requirements. (i) Visible sills on the exterior of the building are required for all windows. (i i) Windows shall have trim on the sides and top when the exterior of the building is fiber cement siding. Window trim shall have a minimum dimension of 0.75 inches x 3.5 inches (a normal 1x4). (iii) A minimum of 10% of the window area per floor shall be operable with the exception of the first or ground floor. (b) Permitted Configurations. (i) All window configurations are allowed. (c) Permitted Finish Materials (i) Windows. Windows may be made of wood, aluminum, copper, steel, clad wood, thermally broken vinyl or aluminum. No false grids are permitted except for where mullions and muntins are permanently adhered to both the interior and exterior of a pane of thermally broken glass separated by a spacer aligned with the mullions or muntins in between panes of thermally broken glass. (Commonly referred to as simulated divided light windows). (i i) Doors. Doors may be made of wood, glass, fiberglass or metal. (Le. steel, aluminum, copper, bronze, etc.) (iii) Sills. Brick, painted stained or natural wood, Terra Cotta, stained painted or un-painted concrete with a smooth finish, cast -in -place concrete with or without stucco, pre -cast concrete, fiber cement board, concrete masonry units with stucco, stone, structural steel, and cast iron. Page 28 of 32 Foxtail Meadows Planned Zoning District (5) Roofs and Gutters. (a) General Requirements. (i) Roofs may be gabled, hipped, mansard, shed, gambrel, barrel-vaulted, or domed. (i i) Applied mansard roofs are not permitted. (iii) Low sloped roofs (less than 1 in 12 pitch) shall have light colored finish materials. (b) Permitted Configurations. (i) Gutters may be rectangular, square, half -round, or Ogee sections. (c) Permitted Finish Materials (i) Metal Roofs. Metal roofs may be made of galvanized steel, aluminum -zinc coated steel, copper, aluminum, zinc -alum, lead coated copper, terne, or powder coated steel. (i i) Shingles. Shingles shall be made of asphalt, metal, concrete, terra-cotta, slate, or cedar shingles or shakes. (iii) Gutters and Downspouts. Gutters and downspouts shall be made of copper, aluminum, galvanized steel, aluminum -zinc coated steel, lead coated copper, terne, or powder coated steel. (6) Garden Walls, Fences and Hedges. (a) General Requirements. (i) Fences, garden walls, or hedges are permitted along side yards, rear yards, and all property lines which abut public streets or alleys. (i i) Fences in the front yard shall be not be 100% opaque and shall provide visible separation between the fence slats. Fences in a rear or side yard, at least 6 feet behind the principal fagade of the primary structure, may be at a maximum 100% opaque. (b) Height. (i) Front yard (in front of the primary structure) maximum height of 42 inches. (i i) Fences located in the rear and side yards (behind the principal fagade of the primary structure) shall have a minimum height of 36 inches and a maximum height of 8 feet. (c) Permitted Configurations. (i) Wood Fences. Vertical picket fences or horizontal slat fences with corner posts, and split rail fences; privacy fences are permitted in the rear and side yard only, behind the principal fagade of the primary structure. (i i) Metal Fence. Fence shall be comprised of primarily vertical pickets with a minimum %-inch diameter, and 4-inch maximum clear space between the pickets. (iii) Brick and Stone. (d) Permitted Finish Materials (i) Wood. (i i) Wrought iron, steel and cast iron. (iii) Brick and stone. (iv) Concrete masonry units with or without stucco so long as the primary structure corresponds. Page 29 of 32 Foxtail Meadows Planned Zoning District (v) Reinforced concrete with or without stucco as long as the primary structure corresponds. (7) Opacity and Facades. (a) General Requirements. (i) Each floor of any principal building fagade above the first floor facing a park, square or street shall contain windows covering from 15% to 60% of the principal fagade area. (i i) The permitted percentage of glass may be increased to 80%for any two floors above the fourth floor provided that there is a minimum stepback of 15 feet from the principal fagade. (iii) A minimum of 10% of the window area per floor shall be operable with the exception of the first or ground floor. (iv) All glass shall have a Low-E coating. (v) Glass used above the first or ground floor shall have a visible transmittance rating of 0.4 or higher. (b) First or Ground Floor Requirements of Any Principal Fagade. (i) Glass on the first or ground floor shall have a visible transmittance rating of 0.6 or higher. (i i) Commercial space and storefronts shall have a minimum of 75% glass on the first or ground floor. (iii) Office, institutional, and other non-residential space shall have a minimum of 50% glass on the first or ground floor. (iv) Multi -family residential space shall have a minimum of 40% glass on the first or ground floor. (v) Single family and two (2) family residential space shall have a minimum of 5%glass on the first or ground floor. (vi) The measurement for glass percentage on the first or ground floor shall be calculated at the pedestrian level between 2-12 feet above the sidewalk. For a building fagade located outside of a build -to zone the measurement for glass percentage on the first or ground floor shall be at the pedestrian level between 2 and 12 feet above the finished floor elevation (FFE). (vii) Doors or entrances for pedestrian access shall be provided at intervals no greater than 50 ft. apart along the principal fagade. Proposed Landscape Standards The project will comply with the standard Landscape Standards of the City of Fayetteville. Where lots front onto an alley, public or private open space, or pedestrian access, either one (1) tree per lot or one (1) tree for every 30' of frontage, whichever is fewer, shall be provided. These trees shall be placed in the proximity of the lot yet shall not be required to be placed on the lot; they may be clustered or arranged to the benefit of the alley, open space, or pedestrian access in an overall quantity to meet the spirit of UDC 177.05(B). Page 30 of 32 Foxtail Meadows Planned Zoning District O Planned Zoning District Intent Fulfillment Flexibility While this project's design and philosophy is wholly in line with the City of Fayetteville's City Plan 2040 goals, the project requires the flexibility of a Planned Zoning District to achieve two elements: townhouses in sets of more than 4 contiguous units and alley -loaded units facing a park rather than a street right of way. In all other ways, the project could be developed under typical existing form -based zones. The flexibility of a PZD provides the project with the opportunity to provide more traditional townhouse blocks of 5 and 6 contiguous units and platted fee simple lots facing green space. This arrangement allows for density more in line with the city's goals, demographic and housing cost needs of citizens, and provides the opportunity for additional common natural space. Units with front porches that face directly onto a park allow young children to safely play together in park space right outside the front door, without the danger of crossing the street, and within the safe view of parents sitting on front porches and stoops. The public "right of way" as park maintains all the pedestrian connectivity and social connection of a neighborhood street, but replaces the large space typically dedicated to cars in the right of way to playing children and low impact development stormwater storage. Compatibility The surrounding properties to the north outside City limits are larger lot single family residences and estate residential strips tucked into the forested hills. Patterned southeast towards Holcomb Elementary are RSF-8 and RSF-4 neighborhoods with minimal to no green space. Catty -corner to the southwest down Rupple is a +/- 4.7 acre Neighborhood Services — General site that may soon provide some of the commercial services and feel desired by its City Neighborhood designation in the Future Land Use plan. This proposed neighborhood development compatibly blends the compact footprints of attainable and age -in -place neighborhoods with the more rural natural setting of the County properties to the northwest through its intentional preservation of a large percentage of the site's most sensitive ecological areas and provides a natural variety of housing product and price points with a walkable community structure. Harmony The PZD allows for an orderly and creative provision of housing in a walkable format with densities appropriate to the area and the supporting infrastructure in the neighborhood. Variety The proposed neighborhood provides a variety of unit types, uses, and price points for residents not typically found in an exclusionary single family neighborhood. The age -restricted western portion of the develop provides 2-3 bedroom units that address a critical market need for attainable age -in -place residences. The inclusion of multi -family housing by right in this PZD is purely a result of desiring to provide more traditional runs of townhouses with 5-9 contiguous buildings. No Negative The development provides no negative effect upon the future development of the area, Impacts providing a complete, compact, and connected street network and a flexible, traditional block structure that allows future flexibility and redevelopment within the neighborhood. Coordination The land surrounding the property to the south is largely already developed. Connections and rational edge to the development have been provided to the future development to the west, the large single family parcels to the northeast, and potential future connectivity to the east. These measures plan for future development and urbanization so they may occur in a coordinated and coherent manner. Open Space One of the primary benefits of the PZD approach for the development of this site is allowing the provision of more usable and suitably located open space for recreation than would otherwise be possible under typical zoning regulations. Page 31 of 32 Foxtail Meadows Planned Zoning District Natural Features The plan for the proposed development exemplifies the aims of PZDs to provide "maximum enhancement and minimal disruption of existing natural features and amenities." The existing landforms and drainage patterns are respected and celebrated through their integration into functional stormwater management and open green space amenity. The steep, wooded ravines on the eastern portion of the proposed development are intentionally preserved to minimize siltation and runoff for better water quality as well as to retain canopy coverage and natural habitat that can be sensitively enjoyed for passive recreation. Future Land The PZD's careful layout of planning areas secures considerately gathered density as a means to Use Plan nurture the postcard aspiration of traditional communities with neighbors chatting from porch to porch and preservation of natural areas that are harmoniously consistent with the guiding policies of the Future Land Use Plan. Special Features The site's topography and drainage patterns present challenges to providing dense enough development without significant earthwork and engineered stormwater management. The geometry and dimensions of the site makes efficient, rear loaded units a challenge. The PZD's innovative approach to frontages and careful attendance to planning area layout allow for a reasonable density and unit mix that would be challenging under typical zoning regulations. Recognized The proposed zoning approach is novel and allows a degree of flexibility use designed to reduce Zoning car trips and increase the walkability and resilience of the neighborhood. It does allow Consideration several things not currently typical to the city's zoning regulations, as is appropriate and intentional to the concept of PZD's within the city. City Plan 2040 - .......:.. Master Street Plan " ..""" i i Jl-- _. -41 �u r _ L hde.n. L,.k w mn n.erm --.. n ane�n�aUO 0 os Page 32 of 32 PZD-2024-0005 N. RUPPLE RD & RD W. SALEM Ak NORTH One Mile View 0 0.13 0.25 0.5 Miles HO RD NICKELL-RDA I F Subject Property J t R_p Q C0 �l J ; a _, al I a RSF-8 � I NS-G NC � � I RSF-4 P-1 to I I ' Regional Link zoning RESIDENT IALSINGLE-FAMILY �I-z Ganan,l mausmsl EXTRACTION �E-, Neighborhood Link - =RI-U RI-12 COMMERCIAL Resitlenlial- . — Unclassified �NSL � Resmennal-ngneene.al C-1 � c-z _ C-3 — ResidentialLink _ _ _ RSF-1 FORM BASED DISTRICTS - - RSF_2 � Downtown Gore Planned Residential Link RSF< RSF-) �urUanTlwroagnhre Maln SVeat Center ��-Shared-Use Paved Trail RSFAM RSF-1 RESIDENTIAL MULTI Down —Genre, �cnmmemrysan,i.a — — Trail (Proposed) i O -FAMILY RMFE I• RM112 NeigM1b h-1 Servkes = NeigM1b h—I Con eYo PLANNED ZONING DISTRICTS _ _ — — Fayetteville City Limits - - Planning Area - -= - ! �RMF-18 �RMF-z^ �Commereial.IntlusNal.R itleMial INSTITUTIONAL Planning Area Fayetteville City Limits RMF _ R1 INDUSTRIAL Rea GemmerclsleMLgMlnaaetael PZD-2024-0005 N. RUPPLE RD & W. SALEM Close Up View RD 0 kt CEDAR RIDGE L•N—Y O� U DQ Z � V � U HAYFIE\%P O 2 Regional Link Neighborhood Link Unclassified Residential Link fy Planned Residential Link Hillside -Hilltop Overlay District Planning Area Fayetteville City Limits Shared -Use Paved Trail — — Trail(Proposed) j 1� ; IKA LN- � 1 CI i 1 � 1 WEIR RD l 1 I iAk ' - - - - - -. ♦ _ ' " R-A RSF-8 :NORTH-C Feet 0 137.5 275 550 825 1,100 1:4,500 IL Residential -Agricultural RSF-4 RSF-8 Neighborhood Services - Gen. Neighborhood Conservation PZD-2024-0005 N. RUPPLE RD & W. SALEM RD Ak Current Land Use NORTH _yy, is O /y'�q ✓ ,r�r . t Single -Family Residential ` ,,,�; • f 7, . _ Single -Family Residential, Commercial, and ' Ir _ r !�`' •`''' Undeveloped d s" Subject Property k « Single -Family Residential y 1� 4 G Single -Family Residential a e �? a 4 � r '.r., VIr 41 i Regional Link FEMA Flood Hazard Data Neighborhood Link Unclassified ■ 100-Year Floodplain Residential Link Feet Floodway ■ ■ Planned Residential Link — — — Trail (Proposed) 0 150 300 600 900 1,200 yPlanning Area 1:5 000 _ _I Fayetteville City Limits ' PZD-2024-0005 N. RUPPLE RD & W. SALEM AL Future Land Use RD NORTH Natural Rural Residential Regional Link Neighborhood Link Unclassified Residential Link ■ ■ Planned Residential Link _ ~ Planning Area _ ! Fayetteville City Limits — — — Trail (Proposed) Subject Property a ,- City , ' J Neighborhood , ' t7: , kesidential Nei hborhoo , 0 W , J a Z , Feet 0 305 610 1,220 1:10,000 1,830 2,440 HOWARD NICKELL-RD Civic Institutional City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government Residential Neighborhood Rural Residential Urban Center 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook Outlook RE: Foxtail Meadows PZD (PZD-2024-0005) From Michael Mauldin <mike@mauldinvaught.com> Date Sun 10/13/2024 1:12 PM To Harrison, Gretchen <gharrison@fayetteville-ar.gov> CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Gretchen, thank you for your email. I wanted to take you up on your offer to reply with concerns. In short, I oppose the PZD request. Compatibility • Page 1 of the memo lists surrounding land uses and zoning. The surrounding land in All directions list 1 unit per acre. This proposed high -density development is not compatible with the surrounding land. • Page 2 lists planning areas A and B will provide for single- and multi -family dwellings with no density limitation. The nearest multi -family units are miles away.. This is not compatible with the surrounding land. Density • The current zoning for portions (not all) of the proposed development is RSF-4. On page 3, staff describe the density to be 3.7 units per acre which is less than the current RSF-4. However, once you only consider the Areas A and LB (totaling 27.8 acres) that will be used for construction of the 160 units, the density will be 5.75 units per acre. Therefore, the lot sizes (with minimum setbacks and/or zero lot lines) are much smaller than RSF-4 neighborhoods in the area. This is mentioned again later under Drainage concerns. Neither the density nor the lot sizes of the PZD are compatible with the surrounding land. Infrastructure • Streets — all 160 units will only access a small 2-lane portion of N Rupple Rd. No curb and gutter and no sidewalk. Staff describe access to Salem Rd, but the plans show no outlet on Salem. Unless the developer is required to install and connect to existing curb and gutter and sidewalks,, residents and pedestrians would be required to share this narrow 2-lane portion of Rupple Rd. • Water — the waterline isn't large enough to provide adequate water capacity for fire flow to properly_ protect this development. • Sewer — sewer is not available to the site. Even if the developer paid to extend the sewer to the site, I don't see where the city would benefit after this one development. Surrounding land is already developed and utilizes septic. • Drainage — o My property adjoins the North side of Phase 1. When we built our home 10 years ago, we were required to install a special cap and fill septic system because the water table was too high. Phase 1 sits lower than our property. o There's a large storm water pipe between my house and the Harris house. The water runs into the Phase 1 field and ultimately in the pond or on down the hill. I need to make sure https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2YiliMW11LWQ3YzUOZjQ1 MZEZNQAQAAdW46VCNHJKhlIIOk%2B5m00%3D 1/3 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook that storm water will continue to flow as good, if not better, than it already does after the property is developed. If the developer brings in a bunch of dirt and stops the flow of water, I've got to make sure it's got somewhere to go. The amount of water is often substantial. o During Spring downpours, a large portion of Phase 1 (which has a large low area) has had standing water for some time. This makes me concerned it may have severe soil saturation issues. o The initial plans show lot sizes that will allow for little to no greenspace around the houses. This, in addition to having a substantial amount of hard surfaces from both streets and alleys makes me concerned of the sites ability to process/absorb runoff with no impact to surrounding properties. I would expect the need for a detention pond separate from the protected area around the stream in Phase 1, but I don't see one on the plans provided. Fire - The anticipated response time would be 8.2 minutes. This development would be within city limits and not meet the City's response time goal of 6 minutes. Infill Matrix... here is the Al Overview of the City Plan 2040 Infill Matrix: • Infill scores are typically low, around 5-6, but can increase if park improvements and other services are constructed nearby. The city's goal is to create compact, connected, and complete neighborhoods in an area with many employment opportunities but limited housing. • Concerns o The score range was 1-5 for this site which is lower than the (low) 5-6 mentioned above. o This neighborhood would not be connected. It's isolated because it's surrounded by Agricultural Single -Family Residential (1 unit per acre). d Depending on the requirement for the developer to install curb and cutter and connect to existing sidewalks, a portion of a residents -1 mile walk to reach the softball park or paved trail would be on a narrow 2-lane road with no curb and gutter or sidewalks. The walk back could be intense for some in the 55+ community because it's up a steep hill. o Unless all residents want to work at Holcomb Elementary, there are no employment opportunities in the area to meet the infill matrix goal of providing housing near employment opportunities. Summary This development is trying to fit a square peg in a round hole. It's trying to provide for urban infill on land that is barely in city limits where there is not adequate infrastructure ... streets, water, sewer, drainage, or fire. When staff uses phrases like "on the balance of considerations" or the proposed PZD is "somewhat consistent with the City's adopted land use plans", it just feels like this development is being forced for some reason. I respectfully request the PZD proposal not be approved. A large portion of the development is already zoned RSF-4 which is closer to compatible with neighborhoods in the area. This PZD proposal (that literally sets no density limits) is not compatible with any neighborhoods I can think of in the NW corner of the City ... yet alone on the very outskirts of city limits surrounded by 1 unit per acre properties. Thank you, Mike Michael V. Mauldin, CPA, CVA Mauldin Vaught, PLLC 4064 N Remington Drive Fayetteville, Arkansas 72703 Phone 479-587-1040 www.MauldinVaught.com https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2Yil MWl1LWQ3YzU0ZjQ1MZEZNQAQAAdW46VCNHJKhlllOk%2B5m00%3D 2/3 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook A•A MAULDIN VAUGHT CF 2TiFIFO PUDIC ACCOUNTANTS Confidentiality Notice: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. If you have received this email in error please notify the sender and delete the email. Please note that any views or opinions presented in this email are solely those of the author and not necessarily those of the company. The recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email. From: Harrison, Gretchen <gharrison@fayetteville-ar.gov> Sent: Friday, October 11, 2024 2:38 PM To: Michael Mauldin <mike@mauldinvaught.com> Subject: Foxtail Meadows PZD (PZD-2024-0005) Good afternoon Mike, Attached is a copy of the report that we have prepared for the planned zoning district (PZD) on Rupple Road. Please feel free to reach out if you have questions about anything included in the report, want more information, or would like to comment on it. Thank you, Gretchen Harrison Senior Planner City of Fayetteville, Arkansas (479) 575-8263 Website I Facebook I Twitter I Instagram I YouTube CITY OF WOO FAYETTEVILLE ARKANSAS https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2YiliMW11LWQ3YzUOZjQ1 MzEzNQAQAAdW46VCNHJKh1110k%2B5m00%3D 3/3 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook Outlook Foxtail Meadows From Flint Harris <flint@breakstonebuilding.com> Date Mon 10/14/2024 10:10 AM To Harrison, Gretchen <gharrison@fayetteville-ar.gov> CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Gretchen, I live next door to Mike Mauldin. The proposed Foxtail Meadows community will abut my house. oppose the Foxtail Meadows PZD request for the reasons Mike already laid out. I've copied his response below. Compatibility • Page 1 of the memo lists surrounding land uses and zoning. The surrounding land in All directions list 1 unit per acre. This proposed high -density development is not compatible with the surrounding land. • Page 2 lists planning areas A and B will provide for single- and multi -family dwellings with no density limitation. The nearest multi -family units are miles away. This is not compatible with the surrounding land. Density • The current zoning for portions (not all) of the proposed development is RSF-4. On page 3, staff describe the density to be 3.7 units per acre which is less than the current RSF-4. However, once you only consider the Areas A and B (totaling 27.8 acres) that will be used for construction of the 160 units, the density will be 5.75 units per acre. Therefore, the lot sizes (with minimum setbacks and/or zero lot lines) are much smaller than RSF-4 neighborhoods in the area. This is mentioned again later under Drainage concerns. Neither the density nor the lot sizes of the PZD are compatible with the surrounding land. Infrastructure • Streets — all 160 units will only access a small 2-lane portion of N Rupple Rd. No curb and gutter and no sidewalk. Staff describe access to Salem Rd, but the plans show no outlet on Salem. Unless the developer is required to install and connect to existing curb and gutter and sidewalks, residents and pedestrians would be required to share this narrow 2- lane portion of Rupple Rd. • Water — the waterline isn't large enough to provide adequate water capacity for fire flow to properly_ protect this development. • Sewer — sewer is not available to the site. Even if the developer paid to extend the sewer to the site, I don't see where the city would benefit after this one development. Surrounding land is already developed and utilizes septic. • Drainage — https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2YiliMW11LWQ3YzUOZjQ1 MzEzNQAQAJRcJfp4ZKdAoRgiJN9K030%3D 1/3 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook o My property adjoins the North side of Phase 1. When we built our home 10 years ago, we were required to install a special cap and fill septic system because the water table was too high. Phase 1 sits lower than our property. o There's a large storm water pipe between my house and the Harris house. The water runs into the Phase 1 field and ultimately in the pond or on down the hill. I need to make sure that storm water will continue to flow as good, if not better, than it already does after the property is developed. If the developer brings in a bunch of dirt and stops the flow of water, I've got to make sure it's got somewhere to go. The amount of water is often substantial. o During Spring downpours, a large portion of Phase 1 (which has a large low area) has had standing water for some time. This makes me concerned it may have severe soil saturation issues. o The initial plans show lot sizes that will allow for little to no greenspace around the houses. This, in addition to having a substantial amount of hard surfaces from both streets and alleys makes me concerned of the sites ability to process/absorb runoff with no impact to surrounding properties. I would expect the need for a detention pond separate from the protected area around the stream in Phase 1, but I don't see one on the plans provided. Fire - The anticipated response time would be 8.2 minutes. This development would be within city limits and not meet the City's response time goal of 6 minutes. Infill Matrix... here is the Al Overview of the City Plan 2040 Infill Matrix: • Infill scores are typically low, around 5-6, but can increase if park improvements and other services are constructed nearby. The city's goal is to create compact, connected, and complete neighborhoods in an area with many employment opportunities but limited housing. • Concerns o The score range was 1-5 for this site which is lower than the (low) 5-6 mentioned above. o This neighborhood would not be connected. It's isolated because it's surrounded by Agricultural Single -Family Residential (1 unit per acre). o Depending on the requirement for the developer to install curb and cutter and connect to existing sidewalks, a portion of a residents -1 mile walk to reach the softball park or paved trail would be on a narrow 2-lane road with no curb and gutter or sidewalks. The walk back could be intense for some in the 55+ community because it's up a steep hill. o Unless all residents want to work at Holcomb Elementary, there are no employment opportunities in the area to meet the infill matrix goal of providing housing near employment opportunities. Summary This development is trying to fit a square peg in a round hole. It's trying to provide for urban infill on land that is barely in city limits where there is not adequate infrastructure ... streets, water, sewer, drainage, or fire. When staff uses phrases like "on the balance of considerations" or the proposed PZD is "somewhat consistent with the City's adopted land use plans", it just feels like this development is being forced for some reason. I respectfully request the PZD proposal not be approved. A large portion of the development is already zoned RSF-4 which is closer to compatible with neighborhoods in the area. This PZD proposal (that https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2Yil MWl1LWQ3YzU0ZjQ1MzEzNQAQAJRcJfp4ZKdAoRgiJN9K030%3D 2/3 10/30/24, 11:58 PM Mail - Harrison, Gretchen - Outlook literally sets no density limits) is not compatible with any neighborhoods I can think of in the NW corner of the City ... yet alone on the very outskirts of city limits surrounded by 1 unit per acre properties. Flint Harris Owner, Breakstone LLC https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2YiliMW11LWQ3YzUOZjQ1 MzEzNQAQAJRcJfp4ZKdAoRgiJN9K030%3D 3/3 10/31 /24, 12:07 AM Mail - Harrison, Gretchen - Outlook Outlook RE: Appeal of PZD-2024-0005 From Pennington, Blake <bpennington@fayetteville-ar.gov> Date Tue 10/22/2024 8:54 AM To Will Kellstrom <wkellstrom@watkinslawoffice.com>; CityClerk <cityclerk@fayetteville-ar.gov> Cc Curth, Jonathan <jcurth@fayetteville-ar.gov>; Williams, Kit <kwilliams@fayetteville-ar.gov>; Allison Thurmond Quinlan <atq@flintlocklab.com>; Harrison, Gretchen <gharrison@fayetteville-ar.gov> Good morning. This appeal meets the form, time, and place requirements of UDC Section 155.02. I'm copying Jonathan and Gretchen so they're aware of the appeal. Thank you, Blake E. Pennington Senior Assistant City Attorney City of Fayetteville, Arkansas bpennington@fayetteville-ar.gov Direct: 479.575.8312 www. fayettev i l l e-a r. g ov C T v q V W00 FAYETTEVILLE ARKANSAS From: Will Kellstrom <wkellstrom@watkinslawoffice.com> Sent: Tuesday, October 22, 2024 8:49 AM To: CityClerk <cityclerk@fayetteville-ar.gov> Cc: Pennington, Blake <bpennington@fayetteville-ar.gov>; Williams, Kit <kwilliams@fayetteville-ar.gov>; Allison Thurmond Quinlan <atq@flintlocklab.com> Subject: Appeal of PZD-2024-0005 CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning, I represent United Built Homes with respect to the aforementioned rezoning, which was denied by the Planning Commission on 10/14/24. I have attached my letter of appeal to this email. I have cc'd Blake and Kit, as well as Allie Quinlan, the representative who was present at the Planning Commission meeting. Please let me know if you guys need anything else from me in order to get this appeal submitted pursuant to code. Thanks! https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2Yil MW11LWQ3YzUOZjQ1MzEzNQAQACxkfUjiUOhNsxZwZDSM%2BiQ%3D 1/2 10/31 /24, 12:07 AM Mail - Harrison, Gretchen - Outlook Will A. Kellstrom Watkins, Boyer, Gray & Curry, PLLC 1106 W. Poplar Rogers, AR 72756 Office: 479-636-2168 Cell: 479-512-0014 You are advised that (1) communication via e-mail is not a secure method of communication, (2) any e-mail that is sent to you or by you may be copied and held by various computers as it is sent from sender to recipient, (3) persons not participating in our communication may intercept our communications by improperly accessing your or my computer or some computer unconnected to either of us which the e-mail passes through. I am communicating to you via e-mail because you have consented to receive communications via this medium. If you do not want communication by e-mail, please advise me. CONFIDENTIALITY NOTICE: THIS ELECTRONIC MAIL TRANSMISSION AND ANY DOCUMENTS ACCOMPANYING IT CONTAIN CONFIDENTIAL INFORMATION BELONGING TO THE SENDER THAT IS PROTECTED BY THE ATTORNEY CLIENT PRIVILEGE. THE INFORMATION IS INTENDED ONLY FOR THE USE OF THE PERSON TO WHOM IT IS ADDRESSED. IF YOU HAVE RECEIVED THIS TRANSMISSION IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE TO ARRANGE FOR THE RETURN OF THE MESSAGE AND ANY ATTACHED DOCUMENTS https://outlook.office.com/mail/id/AAQkADY3NjUwZjlwLTVmODAtNDk2Yil MW11LWQ3YzUOZjQ1MzEzNQAQACxkfUjiUOhNsxZwZDSM%2BiQ%3D 2/2 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Rawn City Council Kit Williams City Attorney Blake Pennington Senior Assistant City Attorney Hannah Hungate Assistant City Attornvv CC: Jonathan Curth, Development Services Director Stacy Barnes Paralegal FROM: Blake Pennington, Senior Assistant City Attorne DATE: January 29, 2025 RE: Foxtail Meadows Rezoning Invalid Last fall, the Planning Commission considered annexation rezoning petitions for a project called Foxtail Meadows near Rupple Road and Salem Road. Both the annexation and rezoning were denied by the Planning Commission and the applicant properly appealed to the City Council. Both items were on the November 19, 2024 agenda and the City Council approved the annexation of approximately 7.90 acres into Fayetteville. After the annexation was approved, the City Council then considered and voted to approve an ordinance to rezone the entire 44 acre Foxtail Meadows project site to a PZD. § 157.03 of the Unified Development code governs notifications required for annexations, zoning map amendments, and rezonings. The applicant properly provided notice of the Planning Commission meeting. However, when an applicant appeals the Planning Commission's denial of a rezoning application to the City Council, § 157.03(B)(3) also requires written and posted notice of the appeal at least 15 days prior to the City Council meeting. This was not done by the applicant and the City did not catch the oversight until recently. Because the required notice -was not given, the rezoning ordinance is void and will need to be heard again by the City Council. The annexation appeal did not require additional public notice so the 7.9 acres has been legally annexed into Fayetteville and it is currently zoned R-A, Residential Agricultural. The other approximately 36 acres remains RSF-4, Residential Single Family, 4 Units Per Acre. The rezoning ordinance is scheduled for the February 18 City Council meeting and it will be on the first reading. CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 CITY COUNCIL MEMO 2025-201 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Missy Hutcheson, Human Resources Director SUBJECT: Acceptance of the 2025 Fire and Police Pay and Benefits Study and Approval of Proposed Fire and Police Step Pay Plans RECOMMENDATION: Staff recommends City Council accept the 2025 Fire and Police Pay and Benefits Study conducted by JER HR Group, the City's compensation consultant, and approve the proposed Fire and Police step pay plans. BACKGROUND: In 2016, after a professional services selection was completed, City Council approved a contract with Johanson Group, now JER HR Group, to conduct a classification, compensation, and benefits study. Following the implementation of the classification study, the 2017 City Council Ad Hoc Pay Plan Committee was formed to make recommendations to the City Council regarding new criteria for future pay and benefits studies. The Committee consisted of Council Members, Administration, and one representative from each employee group — Fire, Police, and Merit. This Committee made the following recommendations to the City Council regarding Fire and Police pay and benefits surveys: 1. Survey data sources — Bentonville, Rogers, Springdale, Jonesboro and Lawrence, KS; 2. Survey frequency — conduct annual studies, alternating between Fire and Police (odd years) and Merit (even years); 3. Survey five benefits provided by the data sources — retirement, medical/dental, time off in excess of statutory requirements, certification pay, and longevity pay. On February 6, 2018, the City Council approved these recommendations along with a change order to the Johanson Group contract to conduct annual pay and benefits studies. In 2021, through RFP, Johanson Group, now JER HR Group, was selected as the City's compensation consultant to perform ongoing surveys, job grading and other compensation consulting services. DISCUSSION: The JER HR Group 2025 Fire and Police Pay and Benefits Study Report follows the staff memo. The Final Report provides a summary of the study, including a discussion of benefits. The study recommendations from JER HR Group are listed below: • Adoption of the 2025 Proposed Fire and Police Pay Step Plans Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • Continuation of current competitive employee benefits for Fire and Police uniformed personnel to meet the City's Total Rewards: Compensation and Benefits Philosophy: Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings BUDGET/STAFF IMPACT: Accepting the JER HR Group Fire and Police Pay and Benefits Study and adopting the proposed pay plans will equip the City to implement updated, competitive fire and police pay structures. A separate agenda item with Mayor Rawn's recommendation for the 2025 Employee Compensation Appropriation Authority & Step Pay Plan Structure Adjustments will be presented to City Council for consideration. ATTACHMENTS: SRF (#3), 2025 Fire and Police Pay and Benefits Study Report Cover Page (#4), 2025 Fire and Police Benefits Study Executive Summary (#5), Appendix 1 Fire and Police Pay Range Study Min & Blended Max & Revised Position Matches (#6), Appendix 2 Fire and Police Study - Position Match Methodology (#7), Appendix 3 Fire and Police Pay Range Study - Full Min and Blended Pay Range Max Methodology (#8), Appendix 4 Fire and Police Blended Maximum Bentonville and Rogers Worksheets (#9), Appendix 5 Fire and Police Study Medical and Dental Cost Shares (#10), Appendix 6 Fire and Police Pay and Benefits Study (#11), Appendix 7 Fire and Police Study Certificate Pay (#12), Appendix 8 Fire and Police Study Assignments and Pay (#13), Appendix 9 Geographic Compensation Differential GCD Table (#14), Appendix 10 Proposed Fire Dept Pay Plan 24 Hour Shift (#15), Appendix 11 Proposed Fire Department Pay Plan Day Shift (#16), Appendix 12 Proposed Police Dept Pay Plan (#17) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-201 Acceptance of the 2025 Fire and Police Pay and Benefits Study and Approval of Proposed Fire and Police Step Pay Plans A RESOLUTION TO APPROVE THE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY PREPARED BY JER HR GROUP, AND TO APPROVE THE 2025 FIRE AND POLICE STEP PAY PLANS WHEREAS, Mayor Rawn proposes an adjustment to the Police and Fire pay plan grids to provide for implementation of the 2025 step pay plans, as recommended by JER HR Group's 2025 Fire and Police Pay and Benefits Study Report. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2025 Fire and Police Pay and Benefits Study prepared by the JER HR Group, and further approves the 2025 Fire and Police step pay plans, copies of which are attached to this Resolution. Page 1 Received From Missy Hutcheson 02/18/25 @ 1:53PM City of Fayetteville Staff Review Form 2025-201 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Missy Hutcheson 2/11/2025 HUMAN RESOURCES (120) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends City Council accept the 2025 Fire and Police Pay and Benefits Study conducted by JER HR Group, presented by Cliff Sandsmark, and approve the proposed Fire and Police step pay plans. ####.####.51##.## Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Is a Budget Adjustment attached? WES Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget All Funds Fund Project Title $ 92,452,021.00 $ 10,826,377.70 81,625,643.30 81,625,643.30 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: RECEIVED FROM MISSY HUTCHESON 02/ 1 8/25 @ 1 :53PM CITY OF FAYETTEVILLE 2025 FIRE AND POLICE PAY AND BENEFITS STUDY REPORT February 12, 2025 PRESENTED TO: The Honorable Mayor Molly Rawn Honorable Members of the City Council PRESENTED BY: Cliff Sandsmark Senior Consultant HRGroup Received From Missy Hutcheson 02/18/25 @ 1:53PM February 10, 2025 To: The Honorable Molly Rawn, Mayor Honorable Members of the City Council From: Clifford C. Sandsmark, CCP, CSCP, SPHR SHRM-SCPS Senior Consultant with the JER HR Group Subject: 2025 Fire and Police Pay and Benefits Study Final Report JER HR Group is pleased to provide this Fire and Police Pay and Benefits study report. It is based on an analysis of fire and police uniformed pay range comparisons with competing municipalities in the City's labor market (Bentonville, Rogers, and Springdale) and two benchmark cities (Jonesboro, AR and Lawrence, KS) located outside the Northwest Arkansas region. This memo narrative summarizes the 2025 Fire and Police Pay and Benefits Study findings and recommendations. Background Information Following the completion of the 2017 pay and benefits study in the Spring of 2017, former Mayor Jordan formed the 2017 City Council Ad Hoc Pay Plan Committee to research and provide acceptable direction and parameters for future uniformed personnel and merit staff pay and benefits studies. The Committee met on several occasions and finalized their work in November 2017 with the following study directives that apply to the 2025 Fire and Police Pay and Benefits Study. • Total Rewards: Compensation & Benefits Philosophy — Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings • Study Market Cities: Bentonville, Rogers, Springdale, Jonesboro and Lawrence, KS • Evaluation of Employee Benefit Options —five major prevalent benefits: Retirement Plan, Medical/Dental, Time Off Plans, Certificate Pay, and Longevity Pay • Frequency of surveys — Every other year (Civil Service -odd years and Merit -even years) • Financially sustainable structures for step & merit pay plans • Apples to apples comparison on step and merit range mins and maxes Discussion of the Fire and Police Pay Plans The Fire and Police Pay Plans are based on the actual market pay average minimums and actual blended market pay average maximums for each rank. Pay step plan 2025 minimums and maximums for Springdale, Jonesboro and Lawrence and merit pay plan 2025 minimums and blended maximums for Bentonville and Rogers were compared to Fayetteville's 2023 Fire and Police pay step range minimums and maximums for each rank. Position pay step ranges for the City of Lawrence's Fire Captain and Police Sergeant were modified to provide better position and pay range comparison matches for the City of Fayetteville's ranks of Fire Captain and Police Sergeant. All of the pay step plans for Springdale, Jonesboro, and Lawrence and the pay range plans for Bentonville and Rogers are based on 2025 (current) pay plans. The position matches and blended maximums were used to create apple to apple comparisons for market study average pay step and merit range minimums and maximums. Position match methodology and blended minimum and maximum methodology appear in Appendices Two, Three and Four). The overall market average pay range minimums and blended maximums for the Fire and Police positions are noted on the one -page document in Appendix One. Pay range minimums and maximums for the cities of Jonesboro and Lawrence were adjusted by the Geographical Compensation Differential (GCD) multiplier as noted on Appendix One. The GCD table for all the study cities appears in Appendix Nine. For all fire ranks and the Police Officer rank, the proposed pay step plan was created by applying the variances from both the minimum and maximum to the current step pay plan charts. For the ranks Police Corporal, Police Sergeant and Police Lieutenant, the proposed pay step plan was created by applying the variance from the minimum to both the minimum and maximum of the current step pay plan charts in order to maintain a consistent range spread in the proposed pay step plan. The individual steps were then created by calculating the dollar amount to develop equitable increases from the minimum to the maximum step. The 2025 Fire pay plan drafts based on implementing the identified market study variances are noted in Appendices 10 and 11. The 2025 Police pay plan draft is Appendix 12 and represents staff's recommendation as referenced above. Discussion of the External Prevalent Market Benefits Study Retirement Plan The City of Fayetteville has adopted and continues to fund the Arkansas LOPFI 2 retirement plan for its uniformed fire and police personnel. The 2025 Arkansas market pay study cities offer and fund LOPFI 1 retirement plans for their fire and police personnel. The City of Fayetteville contributed 26.50% of covered pay for fire and police uniformed personnel during the 2024 calendar year. The market pay study cities inclusive of Lawrence averaged 23.44% in contributions as a percentage of base pay for fire and police uniformed personnel. The City of Fayetteville's funding of the LOPFI 2 retirement plan exceeds the market for the Arkansas study municipalities and City of Lawrence. Medical and Dental Plans The City of Fayetteville offers medical health insurance plan options, and the most popular plan is the High Deductible Health Plan (HDHP) with Health Savings Account contributions made by the City. The City of Fayetteville's cost share of the HDHP insurance monthly premiums and annual HSA contributions for its employees are better than the market average. Time Off Plans For Police Sick Days and Fire Sick Shifts, the City of Fayetteville offers 12 accrued sick days/shifts during the first year of employment and 20 accrued sick days/shifts from the second year and beyond. The 2025 Arkansas pay and benefits study municipalities offer 20 accrued sick days/shifts from some point during the first year of employment and for each year after. For Police and Fire Vacation Leave, the City of Fayetteville is competitive with market average vacation days/shifts offered. Days of Vacation — Police Department Tenure Fayetteville Bentonville Rogers Springdale Jonesboro Lawrence Avg. Var. < 5 yrs. 15 15 15 15 15 12 14 +1 5-9.9 yrs. 15 18 15 15 15 16 16 -1 10-14.9 yrs. 15 20 20 20 15 19 19 -4 15-19.9 yrs. 18 21 20 20 20 22 21 -3 20-24.9 yrs. 24 22 20 25 20 24 22 +2 25-29 yrs. 24 24 20 25 20 25 23 +1 Days of Vacation — Fire Shift Tenure Fayetteville Bentonville Rogers Springdale Jonesboro Lawrence Avg. Var. < 5 yrs. 8 7 7 7 7 6 7 +1 5-9.9 yrs. 8 7 9 7 7 8 8 0 10-14.9 yrs. 9 9 11 10 7 9 9 0 15-19.9 yrs. 9 10 11 10 9.3 10 10 -1 20-24.9 yrs. 10 12 13 12 9.3 11 11 -1 25-29 yrs. 12 14 13 12 9.3 12 12 0 Certificate and Assignment Pay The Police Department offers certificate pay for police officers. The market study municipalities offer less options for fire certificate pay, and more options are offered for police focused certificate pay, especially in the cities of Bentonville and Lawrence. See Appendix 7. The Fire and Police Departments offer assignment pay. These incentives are paid as a percentage of base pay. The assignments and associated pay amounts are detailed in Appendix 8. Education Pay Both the Fire and Police Departments offer education pay. Three of the market study cities, Bentonville, Jonesboro and Lawrence, KS, offer education pay. Appendix 6 page one details education pay for Fayetteville and the other study cities. Longevity Pay Four of the five market study municipalities offer longevity pay. Both the Fayetteville Fire and Police Departments offer longevity pay which begins after five years of service. The longevity pay amounts are captured on page three of Appendix Six. Recommendations for the Fire and Police Pay and Benefits Study • Adoption of the 2025 Proposed Fire and Police Pay Step Plans • Continuation of current competitive employee benefits for Fire and Police uniformed personnel to meet the City's Total Rewards: Compensation and Benefits Philosophy — Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings. List of Appendices: Appendix 1: Fire and Police Pay Range Study Min & Blended Max & Revised Position Matches Appendix 2: Fire and Police Study — Position Match Methodology Appendix 3: Fire and Police Pay Range Study — Full Min and Blended Pay Range Max Methodology Appendix 4: Fire and Police Blended Maximum Bentonville and Rogers Worksheets Appendix 5: Fire and Police Study — Medical and Dental Cost Shares Appendix 6: Fire and Police Pay and Benefits Study Appendix 7: Fire and Police Study — Certificate Pay Appendix 8: Fire and Police Study — Assignments and Pay Appendix 9: Geographical Compensation Differential (GCD) Table Appendix 10: Proposed Fire Department Pay Plan 24 Hour Shift Appendix 11: Proposed Fire Department Pay Plan Day Shift Appendix 12: Proposed Police Department Pay Plan JER HR Group would be pleased to answer any questions you might have concerning this report and the recommendations for the 2025 Fire and Police Pay and Benefits Study. It has been a pleasure working with the City's leadership team on this biennial study. Sincerely, Clifford C. Sandsmark, CCP, CSCP, SPHR, SHRM-SCPS Senior Consultant, JER HR Group, Inc. Phone: 479-521-2697 https://jerhrgroup.com City of Fayetteville Fire and Police Pay Range Study Full Minimums & Maximums and Revised Position Matches February 6, 2025 Fire Department Received From Missy Hutcheson 02/18/25 @ 1:53PM City Firefighter Fire Driver Fire Captain Battalion Chief Division Chief Min Max Min Max Min Max Min Max Min Max Bentonville $51,426 $66,953 $60,337 $83,453 $67,617 $92,388 $91,655 $118,549 $ 84,635 $ 151,129 Rogers Springdale $47,737 $60,767 $53,332 $71,014 $74,764 $98,743 $97,790 $121,259 $ 109,300 $136,121 $47,874 $70,375 $50,612 $74,400 $64,688 $95,091 $86,915 $130,371 $ 89,376 $ 134,063 Jonesboro* $51,581 $68,060 $68,169 $79,872 $79,531 $93,183 $92,597 $106,364 $ 94,205 $ 107,075 Lawrence* $64,374 $95,126 $70,026 $103,488 $87,338 $ 130,741 $109,172 $161,409 $ 112,443 $ 166,242 Average Fayetteville Variance $ Variance % $52,598 $46,126 ($6,472) -14.03% $72,256 $63,831 ($8,425) -13.20% $60,495 $52,445 ($8,050) -15.35% $82,445 $72,509 ($9,936) -13.70% $74,788 $66,743 ($8,045) -12.05% $102,029 $92,660 ($9,369) -10.11 % $95,626 $83,400 ($12,226) -14.66% $127,590 $114,412 ($13,178) -11.52% $97,992 $138,926 Police Department City Bentonville Rogers Springdale Police Officer Police Corporal Police Sergeant Police Lieutenant Min Max Min Max ** Min Max ** Min Max ** $56,826 $74,252 $64,730 $93,991 $74,443 $102,627 $84,115 $113,192 $59,122 $83,297 $69,023 $87,974 $80,512 $103,432 $97,789 $126,559 $54,679 $78,602 $64,216 $94,494 $74,382 $109,452 $88,111 $132,146 Jonesboro* Lawrence* Average Fayetteville Variance $ Variance % $54,700 $72,175 $68,374 $85,015 $78,894 $98,095 $63,079 1 $99,529 1 $94,902 1 $137,648 $112,443 1 $166,242 $57,681 $81,571 $53,102 $76,315 ($4,579) ($5,256) -8.62% -6.89% $65,990 $92,153 $62,358 $91,749 ($3,632) ($404) -5.82% -0.44% $78,523 $107,635 $72,218 $106,267 ($6,305) ($1,368) -8.73% -1.29% $92,270 $85,550 ($6,720) -7.86% $127,247 $128,315 $1,068 0.83% Jonesboro* 1.0415 GCD Multiplier Bentonville Fire: Adjustment from 2990 to 2912 hours Lawrence* 1.0400 GCD Multiplier Jonesboro Fire: 2,750 Hours Annualized to 2,912 for Kelly Days Lawrence Fire: 2,816 Hours Annualized to 2,912 for Kelly Days ** Recommend adjusting the maximum range variance to match the minimum range variance to maintain consistent range spread APPENDIX 2 City of Fayetteville 2025 Pay Study Plans — Fire and Police Position Match Methodology February 6, 2025 Position Matches with City of Bentonville and Rogers Fire Positions — Blended Matches Only • Bentonville Firefighter II/Driver with Fayetteville Firefighter • Bentonville Fire Driver/Captain with Fayetteville Fire Driver • Rogers Fire Captain/Fire Captain TCQ with Fayetteville Fire Captain City of Lawrence • Firefighter AEMT/Fire Engineer AEMT with Fayetteville Firefighter • Fire Engineer AEMT/Fire Lieutenant AEMT with Fayetteville Fire Driver Fire Division Chief • Bentonville Division Chief/Deputy Chief with Fayetteville Division Chief • Jonesboro Division Chief/Assistant Chief with Fayetteville Division Chief • Springdale Battalion Chief/Assistant Chief with Fayetteville Division Chief Received From Missy Hutcheson 02/18/25 @ 1:53PM Fire Captain The following methodology was used to create a City of Lawrence Pay Step Plan Minimum and Maximum comparison for the Fire Captain position with a Geographical Compensation Differential Adjustment. City of Lawrence Pay Step Plan Minimum Pay Step Plan Maximum Fire Battalion Chief FYV Study Match $109,172 $161,409 Fire Captain FYV Study Match $87,338 $130,741 FYV — Battalion Chief FYV — Fire Captain FYV Captain as a % of Battalion Chief Same % of Lawrence Battalion Chief Match Minimum: $83,400 Minimum: $66,743 80.0% 80.0% X 109,172 = $87,338 Maximum: $114,412 Maximum: $92,660 81.0% 81.0% X $161,409 = $130,741 APPENDIX 2 Police Sergeant The following methodology was used to create a City of Lawrence Pay Step Plan Minimum and Maximum comparison for the Police Sergeant position with a Geographical Compensation Differential Adjustment. City of Lawrence Pay Step Plan Minimum Pay Step Plan Maximum Police Lieutenant FYV Study Match $112,443 $166,242 Police Sergeant FYV Study Match $94,902 $137,648 FYV — Police Lieutenant FYV — Police Sergeant FYV Sergeant as a % of Lieutenant Same % of Lawrence Police Lieutenant Match Minimum: $85,550 Minimum: $72,218 84.4% 84.4% X $112,443 = $94,902 Maximum: $128,315 Maximum: $106,267 82.8% 82.8% X $166,242 = $137,648 Received From Missy Hutcheson 02/18/25 @ 1:53PM APPENDIX 3 City of Fayetteville 2025 Pay Study Plans — Fire and Police February 6, 2025 Pay Range Minimum and Blended Maximum Calculations for Pay Study Three of the market pay study cities (Jonesboro, Lawrence, and Springdale) offer pay step plans with pay scale minimums and maximums, and two of the cities (Bentonville and Rogers) offer pay range minimums and maximums. Pay Range Minimum Use of pay step plan minimums for Jonesboro, Lawrence, and Springdale; merit pay range minimums for Rogers based on 90% of the range midpoint, and merit pay range minimums for Bentonville. Pay Range Maximum Use of pay step plan maximums for Jonesboro, Lawrence, and Springdale. Bentonville and Rogers have merit pay (non -step) ranges for fire and police uniformed positions. To help with apple -to -apple comparisons with blended maximums, the following methodologies were used (See Blended Maximum Worksheets for Fire and Police). The blended pay range maximums for Bentonville and Rogers are based on selecting the most realistic and obtainable pay range maximum by job title based on the following three methodologies: 120% of the actual pay average by position title, the 2025 Pay Range Maximum by position title, and the Highest Paid Employees by position title. The 120% of the actual pay average methodology is the most realistic and obtainable pay range maximum selection unless the current annual employee pay level exceeds the 120% Blended Maximum value. If so, the 2025 Pay Range Maximum is selected next in the sequence of pay range maximums. The third methodology pay range maximum selection occurs when the highest paid employee(s) annual base pay level exceeds the 2025 Pay Range Maximum value. The following pay range maximums were selected for the Bentonville and Rogers fire and police positions using the three previously mentioned pay range blended maximum methodologies. Bentonville: Merit Pay Range Maximums: • 120% of the actual pay average for Firefighter II/ Driver Blend, Battalion Chief, Division Chief/Deputy Chief Blend, Police Officer, and Police Lieutenant • 2025 Pay Range Maximum for Police Sergeant • Highest Paid Employee for Fire Driver/Captain Blend, Fire Captain, and Police Corporal Rogers: Merit Pay Range Maximums: • 120% of the actual pay average for Firefighter/EMT, Fire Driver, Fire Captain/TCQ Blend, Battalion Chief, Deputy Chief for Division Chief, Police Corporal, Police Sergeant, and Police Lieutenant • 2025 Pay Range Maximum — N/A • Highest Paid Employee for Police Officer APPENDIX 4 City of Fayetteville Fire Pay Study - Blended Maximum Worksheet February 6, 2025 Bentonville - Fire Received From Missy Hutcheson 02/18/25 @ 1:53PM 2025 Pay Range Min. Actual Average SalaryRate Multiple o /o Pay Range Blended 2025 Pay Range Max. Highest Paid Emps. Firefighter I I/Driver Blend $51,426 $55,794 120% $66,953 $71,228 $63,378 $62,784 $157,305 Fire Driver/Captain Blend $60,337 $58,465 120% $70,158 $81,973 $83,453 $72,282 $65,752 Fire Captain $67,617 $75,242 120% $90,290 $90,738 $92,388 $70,927 $68,827 Battalion Chief $91,655 $98,791 120% $118,549 $117,092 $104,138 $104,138 $88,096 Division Chief/Deputy Chief Blend $84,635 $125,941 120% $151,129 $ 120,134 $ 148,921 $ 116,865 $ 98,134 Rogers - Fire 2025 Pay Range Min. Actual Average SalaryRate Multiple o /o Pay Range Blended ended 2025 Pay Range Max. Highest Paid Emps. Firefighter/EMT $47,737 $50,639 120% $60,767 $65,883 $56,700 $55,407 $54,053 Fire Driver $53,332 $59,178 120% $71,014 $73,875 $66,837 $64,912 Fire Ca tain/TCQ Blend $74,764 $82,286 120% $98,743 $103,844 $60,069 $93,488 $87,427 $82,630 Battalion Chief $97,790 $101,049 120% $121,259 $135,812 $103,354 $102,332 Dep. Chief for Div. Chief $109,300 $113,434 120% $136,121 $ 151,796 $99,264 $ 116,633 $ 114,392 $ 109,278 APPENDIX 4 City of Fayetteville Police Pay Study Blended Maximum Worksheet February 6, 2025 Bentonville - Police 2025 Pay Range Min. Actual Average Sala Multiple ° /° Pay Range Blended Rate 2025 Pay Range Max. Highest Paid Emps. Police Officer II $56,826 $61,877 120% $74,252 $75,358 $64,725 $64,725 $64,725 Police Corporal $64,730 $77,245 120% $92,694 $88,379 $93,991 $93,991 $93,991 Police Sergeant $74,443 $83,557 120% $100,268 $102,627 $101,557 $88,970 $84,833 Police Lieutenant $84,115 $94,327 120% $113,192 $121,285 $108,480 $93,991 $92,443 Rogers - Police 2025 Pay Range Min. Actual Average Salary Multiple % Pay Range Blended Rate 2025 Pay Range Max. Highest Paid Emps. Police Officer $59,122 $61,998 120% $74,398 $81,867 $83,297 $70,458 $69,675 Police Corporal $69,023 $73,312 120% $87,974 $95,852 $85,886 $83,362 $81,708 Police Sergeant $80,512 $86,193 120% $103,432 $111,836 $90,804 $90,499 $90,216 Police Lieutenant $97,789 $105,466 120% $126,559 $135,812 $107,233 $106,558 $105,166 APPENDIX 5 Received From Missy Hutcheson 02/18/25 @ 1:53PM Cost Shares Bentonville - HDHP 1 MONTHLYPREMIUM Rogers - PPO COSTSHARE Springdale HDHP Jonesboro - HDHP Lawrence - HRA Fayetteville HDHP Employee Only Employee 0.0% $0.00 10% $57.01 30% $96.97 11% $52.50 3% $21.68 14% $66.04 City 100.0% $369.64 90% $512.89 70% $226.27 89% $415.72 97% $762.34 86% $403.74 Employee & Spouse Employee 11.0% $92.30 30% $193.73 24% $210.00 13% $214.50 15% 150.76 City 89.0% $746.79 70% $452.03 76% 1 $647.93 87% $1,468.50 85% $862.44 Employee & Children Employee 11.0% $72.38 20% $157.30 30% $174.26 27% $183.74 13% $197.18 15% $114.20 City 89.0% $585.59 80% $629.16 70% $406.62 73% $486.27 87% $1,326.84 85% $653.32 Employee & Family Employee 11.0% $118.26 23% $309.36 30% $266.38 21% $250.94 15% $361.84 15% 211.70 City 89.0% $956.79 77% $1,007.07 70% $621.54 79% $958.41 85% $2,060.16 85% $1,211.10 Bentonville MONTHLYPREMIUM Rogers COSTSHARE Springdale Jonesboro Lawrence Fayetteville $ % $ % $ % $ % $ % $ Employee Only Employee 85% $7.28 100% $25.58 30% $9.35 0% $0.00 Included with Medical 100% $30.22 City 15% $1.28 0% $0.00 70% $21.81 100% $31.04 0% $0.00 Employee & Spouse Employee 85% $14.56 30% $19.49 41% $67.80 100% $60.44 City 15% $2.57 70% $45.49 59% $98.84 0% $0.00 Employee & Children Employee 85% $15.59 100% $48.62 30% $17.53 41% $67.80 100% 69.52 City 15% $2.75 0% $0.00 70% $40.89 59% $98.84 0% $0.00 Employee & Family jErnployee 85% 1 $24.91 1 100% 1 $109.20 1 30% 1 $29.78 1 41% 1 $67.80 100% $107.80 City 15% $4.40 0% $0.00 70% $69.48 59% $98.84 0% 1 $0.00 APPENDIX 6 Received From Missy Hutcheson 02/18/25 @ 1:53PM PAY RANGE STRUCTURE PREMIUM PAY FOR SHIFT PAY CITY COMPENSATION Pay Range ANNUAL HOLIDAYS OR DIFFERENTIALS AND EDUCATION ADJUSTMENTS ADDITIONAL or Steps Comments OVERTIME FOR PREMUM PAY DIFFERENTIALS FOR 2025 COMPENSATION - 2025 WORKED HOLIDAYS Fayetteville 1/1/2025 Data Bentonville 1/1/2025 Data Rogers 1/1/2025 Data Premium Holiday Pay is prorated and paid over each pay period to assist Police Police in aligning with holiday Permanent Night AA-3%of Base Pay pay practices of other Shift, Canine, and BA-6% of Base Pay Steps include Steps departments. Dickson Street Bike MA-7%of Base Pay holiday pay Police: 104 hours Unit Officers Paid Fire AA $2 26PP premium holiday pay $1.50 Premium Pay 2 BA $300 6 PP MA annually Per Hour $150 26 PP Fire: 112 hours premium holiday pay annually Ranges include Per Pay Period Range statutory holiday Overtime for Worked No Assoc. -$35 3.50% Holidays BA - $100 pay Masters- $150 Only for period of The greater of Ranges include Overtime for Worked high volume At time of hire, AA $1872 or 3% Range statutory holiday degree $1,300 - BA pay Holidays ambulance $1.75 to $2 600 and MA $3,000 COLA, plus 1.5% $2.25 / hr. merit Holiday Pay -One Regular Pay, Holidays Springdale end of year check. 1/1/2025 Data Steps Added to steps for compensated with No No 3%COLA this pay study holiday check Jonesboro Steps include Overtime for Worked Police - Any shift 2% Step 1/1/2025 Data Steps statutory holiday Holidays other than 1st shift No and pay $25 per month 1%COLA Fire - No Fire Police: Overtime for Police -60 cents/hr 2.5% of Base Pay Worked Holidays Lawrence KS Steps include Late Swing and per Degree Steps Fire: 12 Hours Straight 1/1/2025 Data holiday pay Midnight Shifts Police Time Pay for Working a 85 cents/hr $1,200 AA, $1,500 BA, Holiday Second and Early and $1,850 MA only for Swing Shifts one degree 1 APPENDIX 6 CITY BENEFITS & OTHER RETIREMENT PLANS COMPENSATION Plan Offerings Prem InsuranceCost Share % $e%S' MEDICAL & DENTAL PLANS Deductibles Out of Pocket H.S.A. Contributions Wellness Program Fire and Police PPO Individual/ PPO Personalized health coaching; Fayetteville LOPFI Benefit PPO, $1,000 and Individual/ $3,000 EE Only: $1,050 city-wide wellness Program 2 HDHP w/HSA Family/$2,000 Family/$6,000 EE/Spouse: $1,480.08 programming; Flu Shots; HepB 1/1/2025 Data 2025 Fire 26.50% (BCBS), BCBS Cost Shares HDHP HDHP EE/Child(ren): $1,890 shots; Wellbeing Day; Free City 2025 Police 26.50% Dental Individual/$3,300 Individual/ $3,300 EE/Family: $2,280 Gym. Employee Assistance Employee 9.5% and Family/$6,600 Family/$6,600 Programs HDHP 1: HDHP 1: HDHP 1: Individual $4,000/ Individual $6,650/ Individual $1,350/ Fire Family $8,000 Family$13,300 Family$2,200 Bentonville LOPFI I-24.% HDHP w/HSA (BCBS), Vision HDHP 2: HDHP 2: HDHP 2: Emp. 9.5% Cost Shares Individual $3,500/ Individual $3,500/ Individual $1,200/ No 1/1/2025 Data Police LOPFI 1 24.0% (BCBS) and Family $7,000 Family $7,000 Family $2,000 Emp. 3.5% Delta Dental HDHP 3: HDHP 3: Individual HDHP 3: Individual $1,650/ $1,650/ Family Individual $600/ Family $3,300 $3,300 Family $1,000 Fire and Police LOPFI Rogers Rogers I Co -pay PPO PPO PPO Free Access to Gym and 1/1/2025 Data Police & Fire 24% Fire Emp. 9.5%and (BCBS) and Delta Dental Individual/$500 and Family/$1,500 Individual/ $2,750 Family/$5,500 No Indoor Track Facility at Rogers Activity Center Police Emp. 3.5% Fire and Police LOPFI Co -pay PPO, Co -pay PPO $500 Ind/ PPO $3,200 Ind/ Employer Paid Access to free City Gym, Free d Springdale I HDHP HSA Family $1,000 Family $6,400 Family. EE Only -$1,316 Membership to Springdale 1/1/20 Data Police & Fire 23.5% (BCBS), Delta Cost Shares HDHP $5,000 HDHP EE/Spouse - $2,332 Rec. Center & Springdale Fire Emp. 8.5%and Dental $10Family $5,000 Ind/ EE/Child+-$2,131 Library, Health Fair, Vaccine Police Emp. 2.5% ,000 $10,000 Family. EE/Family-$3,097 Clinic PPO Individual/ PPO Individual/ Fire and Police LOPFI Co -pay PPO $750 and $3,750 Jonesboro (BCBS), HOP Family/$1,500 Family/$7,500 Welness Services 100% Police 22.54% 1/1/2025 Data and Fire 23.50% and Delta Cost Shares HDHP Individual No HDHP: Individual covered Dental $4,000 and Family $4,000 and Family Employee 8.6% $8,000 $8,000 City Provided Life Kansas Police and WellCare Clinic; Personal Insurance, minimum Fire Retirement System -City: Health Asessments; Annual Flu and COVID Shots; Annual Lawrence KS 20,000; many Aetna PPO and Individual 1000 Individual 5000 23.10%; Employee: Cost Shares No Clinic; Employee su lementa 1/1/2025 Data PP rV Delta Dental Family 2000 Family 10000 7.15% y y Discounts Fitness Classes; Discounts insurances available to on Employee Tiered based system earns employees contributed 457 money toward HRA 2 APPENDIX 6 TIME OFF PLANS CERTIFICATE PAY ASSIGNMENT PAY LONGEVITY PAY CITY Personal Holidays Vacation Days Sick Days Type Amount Type Amount Days ad Police 0-19- 15 days 30/max 19-2418 days 36/max Police: 2 4-2 4-29 24 days 48/max Yr 1- 12 days Fayetteville A.C.A. §14-53-106 Fire and 26 days 52/max Yr 2+ 20 days Police: General $25/mo for A.C.A. §14-52-105 Police - 1/1/2025 Data Max/90 8 hrs/Year Intermediate each, max HolidayFire pay is figured into 0-10192 hrs 384/max Fire: Fire: Advanced $100/mo their base salary. 30-20 216 hrs 432/max Yr 1-12 shfts None Senior 20-24 240 hrs 480/max Yr 2+20 shfts 24-29 288 hrs 576/max Max/90 shifts 29+312 hrs 624 max 0-5 yrs 15 days 6 A.C.A. §14-53-106 Fire and 10 yrs 18 days 11- Bentonville A.C.A. §14-52-105 Police - 15 yrs 20 days 16- 20/Year 1/year Certificate Pa v ASSIGNMENT PAY 1/1/2025 Data Holiday pay is figured into 20 yrs 21 days 21- 90/Max their base salary. 25 yrs 22 days 26th year 24 days Police: 0-10 yrs = 15 Days; A.C.A. §14-53-106 Fire and > 10 yrs -=20 days Police: 20/Year Rogers A.C.A. §14-52-105 Police - Fire/Shifts: 90/Max Fire: None 1/1/2025 Data Holiday pay is figured into <5yrs = 168 hrs; 20/Year their base salary. 5-9.99 yrs =216 hrs 60/Max 10-19.99 yrs hrs >20 Yrs = 312 hrs General $300 / year Springdale 0-10 yrs 15 days 20/Year Intermediate $600/year 1/1/2025 Data 11-19 yrs 20 days None 90/Max Advanced Assignment Pav $900/year 20, yrs 25 days Senior $1200/year Police & Fire Police: A.C.A. §14-53-106 Fire and 0-14 yrs 15 days 20/Year Jonesboro A.C.A. §14-52-105 Police - 15+yrs 20 days 90/Max None No No No 1/1/2025 Data Holiday pay is figured into Fire (24hr) Fire: 20- their base salary. 0-14 yrs 21 days 30/Year 15+vrs 28 days 180/Max Police-Fire/Fire 24 Police: Police: 1-5 yrs 12 days/144 hrs 12/Year 3/Year 6-10 yrs 16 days/194 hrs Lawrence KS Lawrence 130/Max Fire: 10 11-15 yrs 19 days/216 hrs Fire: 1-5 Yrs -3 6- Data 1/1/2025 16-20 yrs 22 days/240 hrs 278 Hrs/Yr 30 Yrs - 411- 21-25 yrs 24 days/264 hrs 1,464 15 Yrs - 5 16+ 26+yrs 25 days/288 hrs Hours/Max Yrs-6 No Police 5-9 yrs $250 /26 PP 10-14 yrs $500 /26 PP 15-19 yrs $1,000 /26PP 20-24 yrs $2,000 /26 PP 25+years $3,000 /26PP Fire 5-9 yrs $700 /26 PP 10-14 yrs $1,400 /26 PP 15-19 yrs $2,100 /26 PP 20-24 yrs $2,800 /26 PP 25+years $3,500 /26 PP No Police: $10 per month of service after 5 years Paid in December for active employees only 5+ yrs $700 30+yrs $1,400 15+yrs $2,800 20+yrs $4,200 25+years $5,600 21-25 Yrs $1,000/Yr 26-30 Yrs $1,500/Yr 31+ Yrs $2,000/Yr Fire and Police 5-9 Yrs $336; $250 10-14 Yrs $576 $500 15-19 Yrs $816; $750 20+Yrs $1,000 Police Fire 20-24 Yrs $1,056 Fire 25-29 Yrs $1,296 Fire 30-34 Yrs $1,536 Fire 35-39 Yrs $1,776 3 APPENDIX 7 Certificate Pay y Received From Miss Hutcheson 02/18/25 @ CERTIFICATE PAY 1:53 PM Bentonville Police -Per Pay Period Lawrence Police - % of Base Salary Rogers Police Hourly Per Year Springdale Police - Per Year General Certificate $75 EMT Certification 2.5% Basic $300 General Certificate $300 Intermediate Certificate $100 Emergency Medical Responder 2.5% Field Training Officer $300 Intermediate Certificate $600 Advanced Certificate $150 OUI Investigator 2.5% Instructor $300 Advanced Certificate $900 Senior Certificate $225 M-Squad 2.5% General $600 Senior Certificate $1,200 Instructor- General Certificate $0 Patrol Shift Investigator 2.5% Intermediate $900 Springdale Fire -Per Year Instructor- Intermediate Certificate $0 Accident Investigator 2.5% Advanced $1,200 Instructor- Advanced Certificate $0 Motor Vehicle Inspector 2.5% Senior $1,500 Instructor- Senior Certificate $0 Evidence Technician l 2.5% Police Previous LE Experience $ 300/year Chief Level I Certificate $45 Evidence Technician 11 2.5% Bilingual 1% 1% Chief Level II Certificate $60 Expert Witness 2.5% Bilingual3% 3% Chief Level III Certificate $75 Drug Recognition Expert 2.5% Bilingual 5% 5% ACO Advanced Certificate $45 Foreign Language 1 2.5% Rogers Fire Hourly Per Year ACO Senior Certificate $60 Foreign Language 11 2.5% Bentonville Fire -Per Year Advanced Investigation Training 2.5% Military Service 2.5% Maximum of six 2.5% steps for (Educ. & Cents.) Lawrence Fire - %of Base a ary Paramedic Certification (Paramedic) $10,000.00 Coroner Investigator -ABMDI 5% Accreditation Assistant $2,500 Fire Certification $900 Coroner Investigator -ABMDI Diplomat 7.5% CAAS Accreditation Manager $2,000 Fire Certification 11 $1,200 Fire Investigator II 5% CFAI Accreditation Manager $4,500 Paramedic Student Pay 1$2,000 Fire Investigator 11+2 Years 7.5% ADEM Hazmat Coordinator $1,504 AHA Training Coordinator $2,176 Instructor 11& ACLS Instructor $2,176 Instructor 11, ACLS, PALS $4,512 NFPA 1403 Live Fire Instructor $544 ARFF ENTRY $0.40 ARFF FULL $0.70 ARFFADVANCED $0.85 ARFF COORDINATOR $1.00 SOT ENTRY $0.40 SOT FULL $0.70 SOTADVANCED $1.00 SOTSUPERVISORY $1.30 Bilingual 1% 1% Bilingual 3% 3% Bilingual 5% 5% Jonesboro Police none provided on survey Jonesboro Fire - none provided on survey APPENDIX 8 Received From Missy Hutcheson 02/18/25 @ 1:53PM ASSIGNMENTS AND PAY Bentonville Police - Per Pay Period Lawrence Police - % of Base Salary Field Training Officer $30.00 Armor 0% Special Response Team $100.00 Drug Enforcement Inestigator 0% Special Response Team Leader $115.00 Evidence Custodian 0% CID $0.00 Intoxilizer Mechanic 0% K-9 Officer $115.00 Juvenile Investigator 0% Bomb Commander $0.00 Rangemaster 0% Bomb Technician $150.00 School Resource Officer 0% CID Stand-by Pay $30/Day Accident Investigator Unit Officer 0% Bi-Lingual $100.00 Training Unit Officer 2.5% Bentonville Fire - Per Pay Period Dive Team 0% Patrol Service Dog Handler 0% Department Instructor 0% Public Affair's Officer 0% Special Assignment - When Assigned $500.00 Lawrence Fire - % of Base Salary Paramedic -in -Training (Prerequiste) $96.16 Acting Office Position 2.5% Paramedic -in -Training (Actual) $192.31 Air Pak Maintenance 5.0% HAZMAT Team Specialist $75.00 AED Manager 5.0% HAZMAT Team Technician $75.00 Clothing Supply Clerk 5.0% HAZMAT/TRT Team Coordinator $100.00 Coroner Investigator 2.5% Tactical Rescue Team (Special Ops) $75.00 CPR Coordinator 5.0% Special Response Team $75.00 Fire Investigator 2.5% Special Response Team Leader $115.00 HAZMAT Monitor Technician 5.0% Bi-Lingual $100.00 Night Consultant 5.0% Public Education Specialist 5.0% Tactical Medic 5.0% Technology Specialist 5.0% Rogers Police - % of Base Salary none provided on survey Rogers Fire - Per Hour' none provided on survey Jonesboro Police - Per jo none provided on survey Jonesboro Fire - Per none provided on survey Fayetteville Police - % of Base Pay ERT/CNT 2% Peer to Peer Support Team 2% Field Training Officer 2% Honor Guard 2% Accident Reconstruction 2% I Bilingual Certification 1 2% I ■ Maximum of 4 SDecializations or 8% 1 1 Fayetteville Fire - % of Base Pay Hazmat Tech 2% Hazmat Team Leader 4% ARFF Certified 2% ARFF Team Leader 4% ERT Team 2% Peer Team 2% FTO 2% APPENDIX 9 Received From Missy Hutcheson 02/18/25 @ 1:53PM 2025 Geographical Salary Comparison Administrative Assistant - National Average = $45,000 CompAnalyst DOL AR & DOL KS ERI Glassdoor CNN Nerd Wallet Overall Average Geographic Compensation Differential GCD Multiplier Fayetteville $41,874 $40,090 $41,900 $41,600 $42,314 $43,903 $41,947 1.0000 1.0000 Bentonville $41,874 $40,090 $41,900 $41,600 $42,314 $43,903 $41,947 1.0000 1.0000 Rogers $41,874 $40,090 $41,900 $41,600 $42,314 $43,903 $41,947 1.0000 1.0000 Springdale $41,874 $40,090 $41,900 $41,600 $42,314 $43,903 $41,947 1.0000 1.0000 Jonesboro $42,242 $37,430 $39,559 $40,500 $41,702 $39,804 $40,206 0.9585 1.0415 Lawrence $42,518 $40,110 $40,026 $39,520 $39,440 $41,043 $40,443 0.9641 1.0400 02/09/2025 APPENDIX 10 Received From Missy Hutcheson 02/18/25 @ 1:53PM FAYETTEVILLE FIRE DEPARTMENT PAY PLAN 24 HOUR SHIFT PROPOSED IMPLEMENTATION 03-31-2025 Position/Grade Rate Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Firefighter BASE PAY $ 50,740.56 $ 52,846.56 $ 54,952.56 $ 57,058.56 $ 59,164.56 $ 61,270.56 $ 63,376.56 $ 65,482.56 $ 67,588.56 $ 69,694.56 F232-S HOLIDAY PAY $ 1,879.28 $ 1,957.28 $ 2,035.28 $ 2,113.28 $ 2,191.28 $ 2,269.28 $ 2,347.28 $ 2,425.28 $ 2,503.28 $ 2,581.28 TOTAL PAY **** $ 52,619.84 $ 54,803.84 $ 56,987.84 $ 59,171.84 $ 61,355.84 $ 63,539.84 $ 65,723.84 $ 67,907.84 $ 70,091.84 $ 72,275.84 HOURLY RATE - SHIFT $ 18.07 $ 18.82 $ 19.57 $ 20.32 $ 21.07 $ 21.82 $ 22.57 $ 23.32 $ 24.07 $ 24.82 Driver BASE PAY $ 58,350.24 $ 60,708.96 $ 63,067.68 $ 65,426.40 $ 67,785.12 $ 70,143.84 $ 72,502.56 $ 74,861.28 $ 77,220.00 $ 79,522.56 F235-S HOLIDAY PAY $ 2,161.12 $ 2,248.48 $ 2,335.84 $ 2,423.20 $ 2,510.56 $ 2,597.92 $ 2,685.28 $ 2,772.64 $ 2,860.00 $ 2,945.28 TOTAL PAY **** $ 60,511.36 $ 62,957.44 $ 65,403.52 $ 67,849.60 $ 70,295.68 $ 72,741.76 $ 75,187.84 $ 77,633.92 $ 80,080.00 $ 82,467.84 HOURLY RATE - SHIFT $ 20.78 $ 21.62 $ 22.46 $ 23.30 $ 24.14 $ 24.98 $ 25.82 $ 26.66 $ 27.50 $ 28.32 Captain BASE PAY $ 72,137.52 $ 75,057.84 $ 77,978.16 $ 80,898.48 $ 83,818.80 $ 86,739.12 $ 89,659.44 $ 92,579.76 $ 95,500.08 $ 98,392.32 F238-S HOLIDAY PAY $ 2,671.76 $ 2,779.92 $ 2,888.08 $ 2,996.24 $ 3,104.40 $ 3,212.56 $ 3,320.72 $ 3,428.88 $ 3,537.04 $ 3,644.16 TOTAL PAY **** $ 74,809.28 $ 77,837.76 $ 80,866.24 $ 83,894.72 $ 86,923.20 $ 89,951.68 $ 92,980.16 $ 96,008.64 $ 99,037.12 $ 102,036.48 HOURLY RATE - SHIFT $ 25.69 $ 26.73 $ 27.77 $ 28.81 $ 29.85 $ 30.89 $ 31.93 $ 32.97 $ 34.01 $ 35.04 Battalion Chief BASE PAY $ 92,214.72 $ 95,640.48 $ 99,066.24 $102,492.00 $105,917.76 $ 109,343.52 $ 112,769.28 $ 116,195.04 $ 119,620.80 $ 123,046.56 F241-S I HOLIDAY PAY $ 3,415.36 $ 3,542.24 $ 3,669.12 $ 3,796.00 $ 3,922.88 $ 4,049.76 $ 4,176.64 $ 4,303.52 $ 4,430.40 $ 4,557.28 TOTAL PAY **** $ 95,630.08 $ 99,182.72 $102,735.36 $106,288.00 $109,840.64 $ 113,393.28 $ 116,945.92 $ 120,498.56 $ 124,051.20 $ 127,603.84 HOURLY RATE - SHIFT $ 32.84 $ 34.06 $ 35.28 $ 36.50 $ 37.72 $ 38.94 $ 40.16 $ 41.38 $ 42.60 $ 43.82 24 HR SHIFT SCHEDULED HOURS: 2912 TOTAL PAY INCLUDES BASE PAY AND HOLIDAY PAY FOR THE 13 HOLIDAYS RECOGNIZED BY THE CITY (104 HOURS) PREMIUM HOLIDAY PAY: FOR THE RANKS OF FIREFIGHTER, DRIVER, CAPTAIN AND BATTALION CHIEF 112 HOURS OF PREMIUM HOLIDAY PAY IS PRORATED OVER EACH OF THE 26 PAY PERIODS AND LISTED SEPARATELY ON THE PAYSTUB. PREMIUM HOLIDAY PAY ASSISTS IN ALIGNING HOLIDAY PAY PRACTICES WITH OTHER FIRE DEPARTMENTS. *****NOTE The Pay Plan steps are based on the hourly rate. Total Pay is calculated by multiplying the hourly rate by 2912. APPENDIX 11 FAYETTEVILLE FIRE DEPARTMENT PAY PLAN DAY SHIFT PROPOSED IMPLEMENTATION 03-31-2025 Received From Missy Hutcheson 02/18/25 @ 1:53PM Position/Grade Rate Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Firefighter BASE PAY $ 50,012.56 $ 52,087.36 $ 54,162.16 $ 56,236.96 $ 58,311.76 $ 60,386.56 $ 62,461.36 $ 64,536.16 $ 66,610.96 $ 68,725.28 F232-D HOLIDAY PAY $ 2,632.24 $ 2,741.44 $ 2,850.64 $ 2,959.84 $ 3,069.04 $ 3,178.24 $ 3,287.44 $ 3,396.64 $ 3,505.84 $ 3,617.12 TOTAL PAY **** $ 52,644.80 $ 54,828.80 $ 57,012.80 $ 59,196.80 $ 61,380.80 $ 63,564.80 $ 65,748.80 $ 67,932.80 $ 70,116.80 $ 72,342.40 HOURLY RATE - SHIFT $ 25.31 $ 26.36 $ 27.41 $ 28.46 $ 29.51 $ 30.56 $ 31.61 $ 32.66 $ 33.71 $ 34.78 Driver BASE PAY $ 57,501.60 $ 59,833.28 $ 62,164.96 $ 64,496.64 $ 66,828.32 $ 69,160.00 $ 71,491.68 $ 73,823.36 $ 76,155.04 $ 78,427.44 F235-D HOLIDAY PAY $ 3,026.40 $ 3,149.12 $ 3,271.84 $ 3,394.56 $ 3,517.28 $ 3,640.00 $ 3,762.72 $ 3,885.44 $ 4,008.16 $ 4,127.76 TOTAL PAY **** $ 60,528.00 $ 62,982.40 $ 65,436.80 $ 67,891.20 $ 70,345.60 $ 72,800.00 $ 75,254.40 $ 77,708.80 $ 80,163.20 $ 82,555.20 HOURLY RATE - SHIFT $ 29.10 $ 30.28 $ 31.46 $ 32.64 $ 33.82 $ 35.00 $ 36.18 $ 37.36 $ 38.54 $ 39.69 Captain BASE PAY $ 71,056.96 $ 73,941.92 $ 76,826.88 $ 79,711.84 $ 82,596.80 $ 85,481.76 $ 88,366.72 $ 91,251.68 $ 94,136.64 $ 97,021.60 F238-D HOLIDAY PAY $ 3,739.84 $ 3,891.68 $ 4,043.52 $ 4,195.36 $ 4,347.20 $ 4,499.04 $ 4,650.88 $ 4,802.72 $ 4,954.56 $ 5,106.40 TOTAL PAY **** $ 74,796.80 $ 77,833.60 $ 80,870.40 $ 83,907.20 $ 86,944.00 $ 89,980.80 $ 93,017.60 $ 96,054.40 $ 99,091.20 $ 102,128.00 HOURLY RATE - SHIFT $ 35.96 $ 37.42 $ 38.88 $ 40.34 $ 41.80 $ 43.26 $ 44.72 $ 46.18 $ 47.64 $ 49.10 Battalion Chief BASE PAY $ 90,935.52 $ 94,314.48 $ 97,693.44 $ 101,072.40 $ 104,451.36 $ 107,830.32 $ 111,209.28 $ 114,588.24 $ 117,967.20 $ 121,286.88 F241-D HOLIDAY PAY $ 4,786.08 $ 4,963.92 $ 5,141.76 $ 5,319.60 $ 5,497.44 $ 5,675.28 $ 5,853.12 $ 6,030.96 $ 6,208.80 $ 6,383.52 TOTAL PAY **** 1 $ 95,721.60 $ 99,278.40 $ 102,835.20 $ 106,392.00 $ 109,948.80 $ 113,505.60 $ 117,062.40 $ 120,619.20 $ 124,176.00 $ 127,670.40 HOURLY RATE - SHIFT 1 $ 46.02 $ 47.73 $ 49.44 $ 51.15 $ 52.86 $ 54.57 $ 56.28 $ 57.99 $ 59.70 $ 61.38 Division Chief BASE PAY $ 93,109.12 $ 97,436.56 $ 101,764.00 $ 106,091.44 $ 110,418.88 $ 114,746.32 $ 119,073.76 $ 123,401.20 $ 127,728.64 $ 131,996.80 F244-D HOLIDAY PAY $ 4,900.48 $ 5,128.24 $ 5,356.00 $ 5,583.76 $ 5,811.52 $ 6,039.28 $ 6,267.04 $ 6,494.80 $ 6,722.56 $ 6,947.20 TOTAL PAY **** $ 98,009.60 $ 102,564.80 $ 107,120.00 $ 111,675.20 $ 116,230.40 $ 120,785.60 $ 125,340.80 $ 129,896.00 $ 134,451.20 $ 138,944.00 HOURLY RATE - SHIFT $ 47.12 $ 49.31 $ 51.50 $ 53.69 $ 55.88 $ 58.07 $ 60.26 $ 62.45 $ 64.64 $ 66.80 DAY SHIFT SCHEDULED HOURS: 2080 TOTAL PAY INCLUDES BASE PAY AND HOLIDAY PAY FOR THE 13 HOLIDAYS RECOGNIZED BY THE CITY (104 HOURS) PREMIUM HOLIDAY PAY: FOR THE RANKS OF FIREFIGHTER, DRIVER, CAPTAIN AND BATTALION CHIEF 112 HOURS OF PREMIUM HOLIDAY PAY IS PRORATED OVER EACH OF THE 26 PAY PERIODS AND LISTED SEPARATELY ON THE PAYSTUB. PREMIUM HOLIDAY PAY ASSISTS IN ALIGNING HOLIDAY PAY PRACTICES WITH OTHER FIRE DEPARTMENTS. *****NOTE The Pay Plan steps are based on the hourly rate. Total Pay is calculated by multiplying the hourly rate by 2080. APPENDIX 12 Received From Missy Hutcheson 02/18/25 @ 1:53PM FAYETTEVILLE POLICE DEPARTMENT PAY PLAN PROPOSED IMPLEMENTATION 03-31-2025 Position/Grade Rate Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Police Officer BASE PAY $ 54,814.24 $ 57,343.52 $ 59,872.80 $ 62,402.08 $ 64,931.36 $ 67,460.64 $ 69,989.92 $ 72,519.20 $ 75,048.48 $ 77,498.72 P330 HOLIDAY PAY $ 2,884.96 $ 3,018.08 $ 3,151.20 $ 3,284.32 $ 3,417.44 $ 3,550.56 $ 3,683.68 $ 3,816.80 $ 3,949.92 $ 4,078.88 TOTAL PAY **** $ 57,699.20 $ 60,361.60 $ 63,024.00 $ 65,686.40 $ 68,348.80 $ 71,011.20 $ 73,673.60 $ 76,336.00 $ 78,998.40 $ 81,577.60 HOURLY RATE $ 27.74 $ 29.02 $ 30.30 $ 31.58 $ 32.86 $ 34.14 $ 35.42 $ 36.70 $ 37.98 $ 39.22 Police Corporal BASE PAY $62,698.48 $66,927.12 $ 71,155.76 $ 75,384.40 $ 79,613.04 $ 83,841.68 $ 88,070.32 $ 92,239.68 P332 HOLIDAY PAY $ 3,299.92 $ 3,522.48 $ 3,745.04 $ 3,967.60 $ 4,190.16 $ 4,412.72 $ 4,635.28 $ 4,854.72 TOTAL PAY **** $ 65,998.40 $ 70,449.60 $ 74,900.80 $ 79,352.00 $ 83,803.20 $ 88,254.40 $ 92,705.60 $ 97,094.40 HOURLY RATE $ 31.73 $ 33.87 $ 36.01 $ 38.15 $ 40.29 $ 42.43 $ 44.57 $ 46.68 Police Sergeant BASE PAY $ 74,613.76 $ 78,526.24 $ 82,438.72 $ 86,351.20 $ 90,263.68 $ 94,176.16 $ 98,088.64 $ 102,001.12 $ 105,913.60 $ 109,766.80 P335 HOLIDAY PAY $ 3,927.04 $ 4,132.96 $ 4,338.88 $ 4,544.80 $ 4,750.72 $ 4,956.64 $ 5,162.56 $ 5,368.48 $ 5,574.40 $ 5,777.20 TOTAL PAY **** $ 78,540.80 $ 82,659.20 $ 86,777.60 $ 90,896.00 $ 95,014.40 $ 99,132.80 $ 103,251.20 $ 107,369.60 $ 111,488.00 $ 115,544.00 HOURLY RATE $ 37.76 $ 39.74 $ 41.72 $ 43.70 $ 45.68 $ 47.66 $ 49.64 $ 51.62 $ 53.60 $ 55.55 Police Lieutenant BASE PAY $ 87,675.12 $ 92,437.28 $ 97,199.44 $ 101,961.60 $ 106,723.76 $ 111,485.92 $ 116,248.08 $ 121,010.24 $ 125,772.40 $ 130,475.28 P337 HOLIDAY PAY $ 4,614.48 $ 4,865.12 $ 5,115.76 $ 5,366.40 $ 5,617.04 $ 5,867.68 $ 6,118.32 $ 6,368.96 $ 6,619.60 $ 6,867.12 TOTAL PAY **** $ 92,289.60 $ 97,302.40 $ 102,315.20 $ 107,328.00 $ 112,340.80 $ 117,353.60 $ 122,366.40 $ 127,379.20 $ 132,392.00 $ 137,342.40 HOURLY RATE $ 44.37 $ 46.78 $ 49.19 $ 51.60 $ 54.01 $ 56.42 $ 58.83 $ 61.24 $ 63.65 $ 66.03 TOTAL PAY: TOTAL PAY INCLUDES BASE PAY AND HOLIDAY PAY FOR THE 13 HOLIDAYS RECOGNIZED BY THE CITY (104 HOURS) PREMIUM HOLIDAY PAY: FOR THE RANKS OF OFFICER, CORPORAL, SERGEANT AND LIEUTENANT 104 HOURS OF PREMIUM HOLIDAY PAY IS PRORATED OVER EACH OF THE 26 PAY PERIODS AND LISTED SEPARATELY ON THE PAYSTUB. PREMIUM HOLIDAY PAY ASSISTS IN ALIGNING HOLIDAY PAY PRACTICES WITH OTHER POLICE DEPARTMENTS. 8 HOURS OF PERSONAL LEAVE TIME OFF IS OFFERED TO THESE RANKS. *****NOTE The Pay Plan steps are based on the hourly rate. Total Pay is calculated by multiplying the hourly rate by scheduled hours - 2080. CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: CITY COUNCIL MEMO 2025-203 FROM: Paul Becker, Chief Financial Officer SUBJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT. RECOMMENDATION: The Mayor is recommending that the City Council appropriate funds to provide for the compensation package outlined below. BACKGROUND: The Mayor is recommending a compensation package to the City Council based on the Police and Fire Staff Pay and Benefits Study recently completed. All funds have the capacity to afford these salary increases. DISCUSSION: Based on these results, the Mayor is recommending the following compensation package to the Council: • The plan would provide an increase for Police and Fire uniformed personnel by placing them on the new step pay plan structure at their current step effective 03/31/2025. • The plan would provide across the board increases for all non -uniformed personnel effective 03/31/2025. The increases will be based on the 4.5% movement to the structure approved in the 2025 Pay and Benefits Study. • To be eligible, merit employees must have completed at least six (6) months of service, which means they must have been paid on Pay Period #13, 2024, which equals a start date before 10/13/2024. • The 2025 cost of this plan is projected to be $2,770,500 in the General Fund. The 2025 cost for all funds would be $3,395,500. • The on -going cost of the plan in future years will be $3,790,000 for the General Fund and $4,645,000 for all funds. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The impact of this proposal would be to increase the budgets for various funds as follows: FUNDING SOURCE ANNUAL IMPACT PARTIAL IMPACT BUDGET ADJUSTMENT 1010 - General $3,790,000 $2,770,500 $1,765,400 2100 - Street 160,100 117,000 117,000 2130 - Parking 26,000 19,000 19,000 2180 - Community Development 20,500 15,000 15,000 2250 - Parks Development 101,200 74,000 74,000 2930 - Drug Law Enforcement Grant 4,100 3,000 22,100 5400 - Water and Sewer 279,100 204,000 204,000 5500 - Recycling and Trash Collection 177,800 130,000 130,000 5550 - Airport 28,700 21,000 21,000 9700 - Shop 57,500 42,000 42,000 Total $4,645,000 $3,395,500 $2,409,500 ATTACHMENTS: SRF (#3) , BA (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-203 A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500.00 TO FACILITATE THE CITY-WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT WHEREAS, Mayor Rawn's proposed Employee Compensation Adjustment will cost the General Fund about $2,770,500.00 in 2025 for General Fund employees; and WHEREAS, including all employees (Water and Sewer, Recycling and Trash Collection, etc. as well as General Fund employees), the cost will be about $3,395,500.00 for 2025. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $2,409,500.00 to fund the city-wide 2025 Employee Compensation Adjustment. Page 1 Paul Becker Submitted By City of Fayetteville Staff Review Form 2025-203 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/18/2025 CHIEF FINANCIAL OFFICER (110) Submitted Date Division / Department Action Recommendation: 2025 CITY-WIDE EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500 TO FACILITATE THE CITY- WIDE 2025 EMPLOYEE COMPENSATION ADJUSTMENT. ####. ###. ####- 51##. ## Account Number Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget ALL FUNDS Fund Project Title $ 92,452,021.00 $ 10,510,135.92 $ 81,941,885.08 $ 2,409,500.00 e. 84,351,385.08 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number Non -Departmental (800) /Org2 2025 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BUDGET ADJUSTMENT IN THE AMOUNT OF $2,409,500 TO FACILITATE CITY-WIDE EMPLOYEE COMPENSATION ADJUSTMENTS FOR 2025. COUNCIL DATE: 3/4/2025 ITEM ID#: 2025-203 Kevin Springer 2/16'/2025 2:32 Pln Budget Division Date D - (City Council) TYPE: JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 2,409,500 2,409,500 v.2025218 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5106.00 1,765,400 - EX Personnel Contingency - General 2100.410.4100-5106.00 117,000 - EX Personnel Contingency - General 2130.430.9130-5106.00 19,000 - EX Personnel Contingency - General 2180.642.4930-5106.00 15,000 - EX Personnel Contingency - General 2250.520.9250-5106.00 74,000 - EX Personnel Contingency - General 2930.200.2960-5106.00 22,100 - EX Personnel Contingency - General 5400.720.4000-5106.00 204,000 - EX Personnel Contingency - General 5500.750.5000-5106.00 130,000 - EX Personnel Contingency - General 5550.760.3940-5106.00 21,000 - EX Personnel Contingency - General 9700.770.1910-5106.00 42,000 - EX Personnel Contingency - General 1010.001.0001-4999.99 - 1,765,400 RE Use Fund Balance - Current 2100.410.4100-4999.99 - 117,000 RE Use Fund Balance - Current 2130.430.9130-4999.99 - 19,000 RE Use Fund Balance - Current 2180.642.4930-4320.00 - 15,000 RE Grant Funding CDBG 2250.520.9250-4999.99 - 74,000 RE Use Fund Balance - Current 2930.200.2960-4999.99 - 22,100 RE Use Fund Balance - Current 5400.720.4000-4999.99 - 204,000 RE Use Fund Balance - Current 5500.750.5000-4999.99 - 130,000 RE Use Fund Balance - Current loft Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5550.760.3940-4999.99 9700.770.1910-4999.99 21,000 42,000 RE Use Fund Balance - Current RE Use Fund Balance - Current 2of2 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: FROM: Council Member Sarah Moore CITY COUNCIL MEMO 2025-204 SUBJECT: Extension of Sewer Service to 1780 N. Fox Hunter Road RECOMMENDATION: Council Member Moore is sponsoring a resolution to extend the City's sewerage system to property located at 1780 N. Fox Hunter Road. BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: Agenda Packet - Council Member Moore - Extend Sewer Service to 1780 N Fox Hunter Road - Signed (#3), Council Member Moore Email Approval - Sewer Connection For 1780 N Fox Hunter Road, Fayetteville (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-204 Extension of Sewer Service to 1780 N. Fox Hunter Road A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY' S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD WHEREAS, §51.113 Sewer Service and Extension Policy states that "the city's sewerage system shall not be extended outside the city's corporate limits except on the express approval of the City Council"; and WHEREAS, Jeanie Hunter has requested to connect to the City's sewer main that currently runs across her property located at 1780 North Fox Hunter Road. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the request by Jeanie Hall for an extension of the City's sewerage system beyond the city limits to her property located at 1780 North Fox Hunter Road upon payment of the necessary tapping fee and any other costs required to make the sewer connection. Page 1 CivicClerk No.: 2025-204 AGENDA REQUEST FORM FOR: Council Meeting of March 4, 2025 FROM: Council Member Sarah Moore ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD APPROVED FOR AGENDA: Approved by email Sarah Moore City Council Member SAS 100e� e� Blake Penningto , Senior Asst. City Attorney Approved as to form 2/12/2025 Date 2/12/2025 Date RESOLUTION NO. A RESOLUTION TO APPROVE AN EXTENSION OF THE CITY'S SEWERAGE SYSTEM BEYOND THE CITY LIMITS TO PROPERTY LOCATED AT 1780 NORTH FOX HUNTER ROAD WHEREAS, §51.113 Sewer Service and Extension Policy states that "the city's sewerage system shall not be extended outside the city's corporate limits except on the express approval of the City Council"; and WHEREAS, Jeanie Hunter has requested to connect to the City's sewer main that currently runs across her property located at 1780 North Fox Hunter Road. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the request by Jeanie Hall for an extension of the City's sewerage system beyond the city limits to her property located at 1780 North Fox Hunter Road upon payment of the necessary tapping fee and any other costs required to make the sewer connection. PASSED and APPROVED this 4th day of March, 2025. APPROVED: M. ATTEST: M. MOLLY RAWN, Mayor KARA PAXTON, City Clerk/Treasurer From: Moore, Sarah To: Pennington, Blake Cc: Williams. Kit; Nvander, Tim Subject: Re: Sewer connection for 1780 N Fox Hunter Road, Fayetteville AR Date: Wednesday, February 12, 2025 10:42:51 AM Attachments: image002.png imaae001.ona This works, thanks Blake Sarah Moore On Feb 12, 2025, at 10:41 AM, Pennington, Blake <bpennington@fayetteville- ar.gov> wrote: Sarah, Attached is a draft resolution and agenda request form. It's the same language we used for 1776 N. Fox Hunter when that extension was approved back in 2021. Let me know if you approve and I'll get it on the March 4 agenda. Thanks, Blake E. Pennington Senior Assistant City Attorney City of Fayetteville, Arkansas boenninatonafavetteville-ar.aov Direct: 479.575.8312 www.fayetteville-ar.gov <image002.png> From: Moore, Sarah <sarah.moore@fayetteville-ar.gov> Sent: Tuesday, February 11, 2025 6:52 PM To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Pennington, Blake <bpennington@fayetteville-ar.gov> Cc: Nyander, Tim <tnyander@fayetteville-ar.gov> Subject: Sewer connection for 1780 N Fox Hunter Road, Fayetteville AR HI Kit and Blake I would like to sponsor a sewer connection for this address in the county with Jeanie Hall as applicant as they have worked with Tim and team that capacity is available and homeowner will bear all the costs of connecting to the sewer. Are there any other details that you will need to put this together for the first March meeting? Sarah Moore Fayetteville City Council, Ward 2 Sarah.moo rePfayetteviIIe-ar.gov 479.263.6629 <image001.png> Report a concern with SeeClickFix: https://www.fayettevi I le -a r.gov/4233/Report-a-Concern-with-SeeClickFix Speak up on City projects: https://speakup.fayetteviIle-ar.gov/ Voice your feedback to the entire Council and Mayor by emailing: agendaitemcomment(@fayetteville-ar.gov <Agenda Packet - Council Member Moore - Extend Sewer Service to 1780 N Fox Hunter Road.pdf> CITY OF CITY COUNCIL MEMO FAYETTEVILLE ARKANSAS 2025-154 MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: Kit Williams, City Attorney FROM: Sarah Moore, City Council Member - Ward 1 Position 2 SUBJECT: AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET RECOMMENDATION: AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLIMENT FOR THE FARMER'S MARKET BACKGROUND: The Fayetteville Farmer's Market has operated successfully on the Fayetteville Square for half a century. The products and goods sold at the Fayetteville Farmer's Market must be grown or produced by the vendor thereof and is further limited by § 114.02 (D) Articles Permitted To Be Sold. DISCUSSION: Services that would be of benefit as a compliment for the Fayetteville Farmer's Market should be allowed by city ordinance to be provided at the Fayetteville Farmer's Market if the Rural Mountain Producer Exchange Board approves such services as beneficial to its members and patrons. BUDGET/STAFF IMPACT: N/A ATTACHMENTS: Agenda Request and Approval - Moore (#3) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-154 AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS WHEREAS, the Fayetteville Farmer's Market has operated successfully on the Fayetteville Square for half a century; and WHEREAS, the products and goods sold at the Fayetteville Farmer's Market must be grown or produced by the vendor thereof and is further limited by § 114.02 (D) Articles Permitted To Be Sold; and WHEREAS, personal care products and services that would be of benefit as a complement for the Fayetteville Farmer's Market should be allowed by city ordinance to be provided at the Fayetteville Farmer's Market if the Rural Mountain Producer Exchange Board approves such products and services as beneficial to its members and patrons. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends § 114.02 Farmer's Market be enacting a new (K) Services that would be of benefit as a complement for the Farmer's Market as follows: "(K) Services that would be of benefit as a complement for the Farmer's Market. Services that would be of benefit as a complement for the Farmer's Market are allowed if approved by Rural Mountain Producer Exchange Board." Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends § 114.02 Farmer's Market be enacting a new (L) Personal care products as follows: "(L) Personal care products. Personal care products including soaps and lotions handcrafted by local artisans may be offered for sale." Page 1 CivicClerk No.: 2025-154 AGENDA REQUEST FORM FOR: Council Meeting of March 18, 2025 FROM: Council Member Sarah Moore ORDINANCE OR RESOLUTION TITLE AND SUBJECT: AN ORDINANCE TO AMEND § 114.02 FARMER'S MARKET TO ENACT A NEW (K) SERVICES THAT WOULD BE OF BENEFIT AS A COMPLEMENT FOR THE FARMER'S MARKET AND (L) PERSONAL CARE PRODUCTS APPROVED FOR AGENDA: Appmwd Via cmad Sarah Moore City Council Member Kit Williams Approved as to form 1 3D 25 Date l /-33 / zs Date Barnes, Stac From: Moore, Sarah Sent: Thursday, January 30, 2025 3:21 PM To: Williams, Kit Cc: Pennington, Blake; Barnes, Stacy Subject: Re: Another revision for FFM- add personal care to ordinance This looks great. I'm good for this to go forward. And I'll let them know to contact the clerks office. Thanks Kit. This will open up some more opportunities for the market. Sarah Moore > On Jan 30, 2025, at 4:01 PM, Williams, Kit <kwilliams@fayetteville-ar.gov> wrote: > Sarah, > Attached is the revised ordinance with which we can replace the current one in Civic Clerk. Please review and let us know if it is satisfactory. You might remind the Farmer's Market personnel to contact the city clerk's Office to ensure a spot on the agenda for their report. > Kit > -----Original Message ----- > From: Moore, Sarah <sarah.moore@fayetteville-ar.gov> > Sent: Thursday, January 30, 2025 2:21 PM > To: Williams, Kit <kwilliams@fayetteville-ar.gov> > Cc: Pennington, Blake <bpennington@fayetteville-ar.gov>; Barnes, Stacy <sbarnes@fayetteville-ar.gov> > Subject: Re: Another revision for FFM- add personal care to ordinance > I appreciate that Kit. > And I also believe that the market plans to come in March to give us their yearly report. Should I connect them with the clerks office to plan for that during an agenda session? > Sarah Moore >> On Jan 30, 2025, at 2:56 PM, Williams, Kit <kwilliams@fayetteville-ar.gov> wrote: >> Sarah, >> We have already had it approved and entered into Civic Clerk, so I do not know if I am allowed to amend it now. We can try, and if it is not possible, it can be added as an amendment later. I will get it drafted soon. >> Kit -----Original Message ----- >> From: Moore, Sarah <sarah.moore@fayetteville-ar.gov> 1 >> Sent: Thursday, January 30, 2025 12:36 PM >> To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Pennington, Blake <bpennington@fayetteville-ar.gov> >> Subject: Another revision for FFM- add personal care to ordinance >> Hi Kit and Blake >> Got this back from FFM manager. Can we also place on the same ordinance change to include "personal care products" as well as sounds like this is a desirable area to include for them right now. >> From market- >> I've been thinking about the proposed addition to the ordinance and wanted to ask about another vendor category, personal care items. We have some very talented artisan soap, lotion and other personal care product vendors. These products have always been included as crafts because they are hand crafted by our members, but I was speaking to a Board Member and we were wondering if we would need to add that vendor category to the ordinance along with the service vendor category." >> Thank you >> Sarah Moore > <scan.pdf> CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 25, 2025 TO: Mayor Rawn and City Council THRU: FROM: Council Member Sarah Moore CITY COUNCIL MEMO 2025-231 SUBJECT: Truth in Leasing Ordinance; Disclosure of Fees and Costs RECOMMENDATION: Council Member Moore is sponsoring the Truth in Leasing Ordinance that would require the disclosure of fees and costs associated with residential leases. BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: Agenda Packet - Truth in Leasing Ordinance - Council Member Moore (#3) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-231 Truth in Leasing Ordinance; Disclosure of Fees and Costs AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE WHEREAS, potential tenants often make housing decisions based on advertised rent prices but may not be fully aware of additional, often hidden, fees and costs that could significantly affect their ability to afford and maintain rental housing and can lead to confusion, financial hardship, and the potential for deceptive practices that harm Fayetteville residents; and WHEREAS, clear and accurate disclosure of all fees and costs associated with rental properties allows prospective tenants to make informed, well -considered decisions and prevents vulnerable tenants, including low-income individuals and families, from being burdened by unexpected financial obligations; and WHEREAS, providing a clear breakdown of costs ensures that tenants are better equipped to budget effectively and maintain housing stability, which can lead to lower tenant turnover rates; and WHEREAS, by requiring the disclosure of all rental fees and costs in advertisements and listings, the city will support fair housing practices and enhance consumer protection for current and future tenants. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts § 120.03 — Truth in Leasing; Disclosure of Rental Fees and Costs as follows: "120.03 - Truth in Leasing; Disclosure of Residential Rental Fees and Costs (A) Required Disclosures. Landlords or property owners of residential properties shall include a clear and comprehensive disclosure of all fees and costs that are or could be charged to the tenant by the landlord or property owner in any contract, advertisement or listing, whether physical or digital. This includes, but is not limited to: 1. Rent: The base monthly rent amount. 2. Security Deposit: The amount required as a security deposit. 3. Application and Background Check Fees: Fees required to process rental applications or perform Page 1 Ordinance: File Number: 2025-231 background checks. 4. Maintenance Fees: Costs for maintenance or repairs that may be charged to the tenant. 5. Utility Costs: Charges for utilities such as water, electricity, gas, internet, or trash collection the tenant pays to the landlord. This does not include costs associated with utilities in the name of the tenant. 6. Pet Fees: Any fees, costs, or deposits associated with keeping pets on the property. 7. Parking Fees: Charges for parking spaces or permits, if applicable. 8. Late Fees: The fees imposed for late rent payments including any grace periods, charges schedules, or escalating fee policies. 9. Administrative, Leasing, or Miscellaneous Fees: Any other fees imposed on a tenant related to the administration of the lease or for other purposes not listed above. (B) Clear and Prominent Disclosure Required. All fees and costs must be disclosed clearly and in a manner that is easily accessible, visible, and understandable to potential tenants. Fees must be itemized and presented separately from the base rent amount and shall be accompanied by a description of the service(s) associated with each fee. In online listings, this disclosure shall be presented on the same page as the listing details, and in print advertisements, it should be included in the body of the advertisement or in a clearly visible section. If there is a leasing office onsite, this information shall be displayed along with any required business licenses or permits. A copy of the list shall be attached to all paper applications. In any lease agreement or contract, this disclosure shall be included in a separate section within the body of the contract or attached as an exhibit or appendix to the contract." Page 2 CivicClerk No.: 2025-231 AGENDA REQUEST FORM FOR: Council Meeting of March 4, 2025 FROM: Council Member Sarah Moore ORDINANCE OR RESOLUTION TITLE AND SUBJECT: AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE APPROVED FOR AGENDA: Approved by email Sarah Moore City Council Member Blake Penningto Senior Assistant City Attorney Approved as to form 2/18/2025 Date 2/18/2025 Date AN ORDINANCE TO ENACT § 120.03 TRUTH IN LEASING; DISCLOSURE OF RENTAL FEES AND COSTS FOR LEASED RESIDENTIAL PROPERTIES IN THE CITY OF FAYETTEVILLE WHEREAS, potential tenants often make housing decisions based on advertised rent prices but may not be fully aware of additional, often hidden, fees and costs that could significantly affect their ability to afford and maintain rental housing and can lead to confusion, financial hardship, and the potential for deceptive practices that harm Fayetteville residents; and WHEREAS, clear and accurate disclosure of all fees and costs associated with rental properties allows prospective tenants to make informed, well -considered decisions and prevents vulnerable tenants, including low-income individuals and families, from being burdened by unexpected financial obligations; and WHEREAS, providing a clear breakdown of costs ensures that tenants are better equipped to budget effectively and maintain housing stability, which can lead to lower tenant turnover rates; and WHEREAS, by requiring the disclosure of all rental fees and costs in advertisements and listings, the city will support fair housing practices and enhance consumer protection for current and future tenants. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts § 120.03 — Truth in Leasing; Disclosure of Rental Fees and Costs as follows: "120.03 - Truth in Leasing; Disclosure of Residential Rental Fees and Costs (A) Required Disclosures. Landlords or property owners of residential properties shall include a clear and comprehensive disclosure of all fees and costs that are or could be charged to the tenant by the landlord or property owner in any contract, advertisement or listing, whether physical or digital. This includes, but is not limited to: (a) Rent: The base monthly rent amount. (b) Security Deposit: The amount required as a security deposit. (c) Application and Background Check Fees: Fees required to process rental applications or perform background checks. (d) Maintenance Fees: Costs for maintenance or repairs that may be charged to the tenant. (e) Utility Costs: Charges for utilities such as water, electricity, gas, internet, or trash collection the tenant pays to the landlord. This does not include costs associated with utilities in the name of the tenant. (f) Pet Fees: Any fees, costs, or deposits associated with keeping pets on the property. (g) Parking Fees: Charges for parking spaces or permits, if applicable. (h) Late Fees: The fees imposed for late rent payments including any grace periods, charges schedules, or escalating fee policies. (i) Administrative, Leasing, or Miscellaneous Fees: Any other fees imposed on a tenant related to the administration of the lease or for other purposes not listed above. (B) Clear and Prominent Disclosure Required. All fees and costs must be disclosed clearly and in a manner that is easily accessible, visible, and understandable to potential tenants. Fees must be itemized and presented separately from the base rent amount and shall be accompanied by a description of the service(s) associated with each fee. In online listings, this disclosure shall be presented on the same page as the listing details, and in print advertisements, it should be included in the body of the advertisement or in a clearly visible section. If there is a leasing office onsite, this information shall be displayed along with any required business licenses or permits. A copy of the list shall be attached to all paper applications. In any lease agreement or contract, this disclosure shall be included in a separate section within the body of the contract or attached as an exhibit or appendix to the contract.