HomeMy WebLinkAbout65-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 65-25 File Number: 2025-229 BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE I-49/MLK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on January 2, 2024, the City Council approved Resolution 9-24 and authorized a contract with Brothers Construction Inc. for the MLK/1-49 Interchange/15th Street Area Utility Relocations Project; and WHEREAS, the project has progressed on -schedule and within budget to -date with project completion anticipated in March/April 2025; and WHEREAS, during this project Brothers Construction, Inc. was acquired by Nabholz Construction Corp. but still operates as a wholly owned subsidiary; and WHEREAS, Change Order No. 1 provides for the trenchless installation of 560-feet of 36-inch diameter steel encasement with an 18-inch waterline inserted through the encasement and tied -in to the existing water system on each side of I-49 south of the interchange. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 1 to the contract with Brothers Construction Inc., a wholly owned subsidiary of Nabholz Construction Corp., in an amount not to exceed $2,271,273.00 for the I-49/MLK utility relocations. A copy of Change Order No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on March 4, 2025 Page 1 Resolution: 65-25 File Number- 2025-229 Approved: Molly Rawn, Mayor Page 2 Attest: oT I _ FAVE7i�VLL[�� yyiNG ON���O�,, Kara Paxton, City Clerk Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 4, 2025 CITY COUNCIL MEMO TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): RECOMMENDATION: 2025-229 Staff recommends approval of a change order to the Construction Contract with Brothers Construction, Inc. in an amount not to exceed $2,271,273.00, and approval of a budget adjustment in the amount of $1,647,581.43 to recognize revenue from the Arkansas Department of Transportation. BACKGROUND: On November 7, 2023 the City of Fayetteville accepted sealed competitive bids for the MLK 1-49 Interchange 15th Street Area Utility Relocations (ArDOT Project 040846) project. Brothers Construction, Inc. submitted the lowest bid of $3,963,291.00. The project has progressed on -schedule and within budget to -date with project completion anticipated in March/April 2025. During this project Brothers Construction, Inc. was acquired by Nabholz Construction Corp. This contract represents Phase I of a large utility relocation project that will extend through the MLK Interchange west to Leflar Lane near the Lowes store. Part of the Phase II scope includes a long waterline bore under 1-49 in the immediate vicinity of the Phase I work near 15th Street. DISCUSSION: Throughout this project the City and ARDOT have coordinated to expedite project schedule, overlapping and phasing work were possible to keep the roadway project progressing on -time. One such opportunity is to utilize a change order with Brothers Construction for a waterline bore under 1-49 and associated waterline tie-in work immediately, instead of including this scope in the Phase 11 construction bid later this year. This methodology will allow this scope of work to advance much sooner and thereby clear these areas for further ARDOT work to continue unimpeded. The change order pricing proposed by Brothers Construction is in -line with engineering cost estimates for this type and scale of work. The bore is a trenchless installation of 560-feet of 36-inch diameter steel encasement with an 18-inch waterline inserted through the encasement and tied -in to the existing water system on each side of 1-49 south of the interchange. While the Phase I scope was 100% reimbursable to the City, this additional scope of work will be reimbursable at a rate of 72.54% based on the entire Phase II scope, which was previously memorialized in a Utility Relocation Agreement between ARDOT and the City of Fayetteville (Res. 294-24). BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Funds are available in the Water & Sewer Relocations account. A budget adjustment is attached to recognize revenue in the amount of $1,647,581.43, because the water and sewer relocations are 72.54% reimbursable by ARDOT. ATTACHMENTS: SRF (#3) , BA (#4), Letter of Recommendation (#5), Contractor Request (#6), Change Order No. 1 (#7) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2025-229 BROTHERS CONSTRUCTION, INC. (CHANGE ORDER NO. 1): A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BROTHERS CONSTRUCTION INC. IN AN AMOUNT NOT TO EXCEED $2,271,273.00 FOR THE I-49/1\4LK UTILITY RELOCATIONS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on January 2, 2024, the City Council approved Resolution 9-24 and authorized a contract with Brothers Construction Inc. for the MLK/I-49 Interchange/ 15th Street Area Utility Relocations Project; and WHEREAS, the project has progressed on -schedule and within budget to -date with project completion anticipated in March/April 2025; and WHEREAS, during this project Brothers Construction, Inc. was acquired by Nabholz Construction Corp. but still operates as a wholly owned subsidiary; and WHEREAS, Change Order No. 1 provides for the trenchless installation of 560-feet of 36-inch diameter steel encasement with an 18-inch waterline inserted through the encasement and tied -in to the existing water system on each side of I-49 south of the interchange. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Change Order No. 1 to the contract with Brothers Construction Inc., a wholly owned subsidiary of Nabholz Construction Corp., in an amount not to exceed $2,271,273.00 for the I-49/MLK utility relocations. A copy of Change Order No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2025-229 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/12/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a change order to the Construction Contract with Brothers Construction, Inc. in an amount not to exceed $2,271,273.00, and approval of a budget adjustment in the amount of $1,647,581.43 to recognize revenue from the Arkansas Department of Transportation. Budget Impact: 5400.720.5600-5808.00 5400.720.5700- 5815.00 Account Number 11011.2301 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Water & Sewer Fund Water & Sewer Relocations Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget $ 9,781,598.00 $ 8,749,786.37 ,usl,5ll.b1 $ 2,271,273.00 $ 1,647,582.00 4u�s,120.63 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number WATER SEWER (720) /Org2 2025 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Change Order #1 to the construction contract with Brothers Construction, Inc. and associated with the agreement with the Arkansas Department of Transportation (ARDOT) related to the Interstate-49 MLK Interchange Improvements ARDOT Project 040846, and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: ITEM ID#: 3/4/2025 2025-229 Polly Black 217412025 7:39 RIn Budget Division TYPE: JOURNAL#: GLDATE: CHKD/POSTED: Date D - (City Council) TOTAL 1,647,582 1,647,582 v.2025211 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.720.5600-5808.00 1,179,367 11011 2301 EX Improvements - Water Line 5400.720.5700-5815.00 567,818 11011 2301 EX Improvements - Sewer 5400.720.5600-4309.00 - 1,235,686 11011 2301 RE Federal Grants - Capital 5400.720.5700-4309.00 411,896 11011 2301 RE Federal Grants - Capital 5400.860.5700-5911.99 (85,032) 11011 2019.7212 EX Contingency - Capital Project 5400.860.5700-5815.00 (14,571) - 11011 2019.7212 EX Improvements - Sewer 1 of 1 K NS E � I E N G I N E E R S, I N C. Engineering Client Success February 5, 2025 Mr. Corey Granderson, P.E. Utilities Engineer City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Re: Utility Relocation 1-49/MLK Interchange COF Project No. 25-29, HW Project No. 2022129, ARDOT 040846 Dear Mr. Granderson: The Change Order to the referenced project is recommended for approval. The additional water distribution main is necessary to facilitate the 1-49 improvements ARDOT is currently constructing. The purpose of the water distribution relocation is to relocate an 8-inch and 18-inch water main outside of the acquired ARDOT Right of Way and to eliminate a conflict with an existing 12-inch water main. The 12-inch water main currently under the overpass parallel to MLK is to be replaced by the proposed 18-inch water main boring under 1-49. ARDOT extended roadway improvements on South Shiloh Drive at Tract 45 to the scope of the project after the design of the utility relocation for the 151h Street Overpass. The additional tract requires the 8-inch water main to be relocated. The 18-inch water main will replace the existing 12-inch water main in conflict with the construction of the new overpass at 1-49/MLK. The proposed alignment for the 18-inch water main is the shortest distance crossing 1-49. The change order would facilitate the relocation of utility conflicts and minimize any delays of roadway improvements currently being constructed by ARDOT. The unit costs and lump sum items are acceptable costs based on our previous projects and engineering estimates. We trust that this is satisfactory for your review and consideration. If you have any questions, or require any additional information, please do not hesitate to call. Sincerely, HAWKINS-WEIR ENGINEERS, INC. Oren Noble, P.E. CON/clk IU tiu 7t11 til?Cot ! PA). hug (, 18 O \'an IAu?en, AR 72957 9 I'll: (F9) 47,1-1227 • Fax: (1711)) 474-8531 211 NALII 11 Re";uu?ce� DI iV(1 Y l_illle Rock, AR 72205 • I'll: (501) 374-48-I6 510 Fa'l i[Millsar Road a wile Ill; o Fa'�Vll('ViJlr, AR 72703 • Ph: (-179)-155-2200 103 (;ar? kon A�•enue 0 tiuitc WI e Fait timith, AR 1 2901 0 Ph: (17 )) 242-­1685 Ute. Relocates For I-49/15th St Interchange (Potential Change Order) UgiOIZ Nabholz Construction Corporation 625 Kerr St Van Buren, Arkansas 72956 Contact: Joe Fifer Phone: 501-993-8749 Email: joe.fifer@nabholz.com Quote To: Hawkins Weir / City of Fayetteville Proiect Location: I-49 / 15th St Fayetteville, AR Engineer: Hawkins -Weir Attention: Oren Noble, PE Date of Plans: January 2025 (MLK Set) Phone. 479-455-2206 Geotech: NA Email: oren.noble@hawkins-weir.com Date of Report: NA See footnotes for inclusions and exclusions. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 1001 Performance and Payment Bonds 1.00 LS 13,052.00 13,052.00 1002 Mobilization 1.00 LS 7,970.00 7,970.00 1003 Maintenance of Traffic 1.00 LS 1,528.00 1.528.00 1004 Trench Safety 1.00 LS 95,000.00 95,000.00 1005 Erosion Control 1.00 LS 5,600.00 5,600.00 1006 Site Preparation 1.00 LS 2,515.00 2,515.00 1007 Clear and Grub 1.00 LS 1,267.00 1,267.00 1009 Construction Dewatering 1.00 LS 10,000.00 10,000.00 1012 Filling and Testing Waterline 1.00 LS 5,100.00 5.100.00 1017 Remove Curb and Gutter 80.00 LF 17.00 1.360.00 1018 Class 7 Trench Backfill - Paved Areas 350.00 CY 75.00 26,250.00 1024 Pipe Casing - 36" Bored 560.00 LF 2,600.00 1,456,000.00 1036 Seed, Fertilizer, Mulch 700.00 SY 1.00 700.00 1037 Solid Sodding 1,000.00 SY 7.00 7,000.00 1038 Asphalt Repair - 3" Thick 125.00 SY 157.00 19,625.00 1041 Install Curb and Gutter 80.00 LF 36.50 2,920.00 1046 Ductile Iron Fittings 3,060.00 LBS 27.00 82,620.00 1047 18" Butterfly Valve with Valve Box 3.00 EA 25,000.00 75,000.00 1048 Fire Hydrant Assembly 1.00 EA 14,000.00 14,000.00 1050 Connect to Existing 24" Water Main 1.00 EA 16,400.00 16.400.00 1053 Concrete Blocking 48.00 CY 650.00 31.200.00 1056 Water Marker Post 4.00 EA 85.00 340.00 2001 18" Ductile Waterline 702.00 LF 385.00 270,270.00 2002 Cut and Cap Existing 8" Waterline 2.00 EA 4,625.00 9,250.00 2003 8" C900 Waterline 461.00 LF 156.00 71,916.00 2004 8" Tapping Sleeve and Valve 2.00 EA 8,000.00 16,000.00 2005 Demo Concrete Pavement 170.00 SY 42.00 7,140.00 2006 Concrete Pavement 170.00 SY 125.00 21.250.00 Page 1 of 2 ITEM I DESCRIPTION I QUANTITY I UNIT I UNIT PRICE I AMOUN'r GRAND TOTAL $2,271,273.00 NOTES: "1000" Line items based on original unit pricing and numbering sequence "2000" Line items based on additional items not already in current contract Page 2 of 2 'a.� ipY.O�n - ` w.s'�I.�•t11\Wl�t'Y� S191VlrI177WYYVlAUA e _z: oepoee llosl I9a¢zwv %vl sa:zs vlsml I �u ..... l £0+L Ol 00+0/19+Y V19 01 00+0 V19 NV7d e i 6 NIVH 2MVM/9 NIVN UMVM E '0 N I 'S a 3 3 N I J N 3 t o IB�a= 'II3MoSNDIMdH 3N3LLiYJ-3NGY31NIYWONY6Y ii �Ya +o�:t+3. �'�' iVrSittlM/J1IYW9i0:/JOb'U/QIN c'a; 3 q C L z 2 d< s i t e e[ 2 K. 2t oo©0oo006( @O ow IN � Smn�n wo�•riem ui\mey-mmm yvpr,M 7rtMutY%gAtA N G \ srs>vec l,ssl essssr l6mis sasrzoz (uv) t ou lsul CO+L Ol oo.o/19H vis Ol Go+0 Vls 8 I �. I 37fi0Ld r\�14 '9 N I B 9 3 N I O a N 9 6 NIYW Mal YM/B NItlW iil VIA •' f f mwu j- nrnwx3,xl xxr an er \'• c. iII�V►e SNDIMVI-j �, Wsuvxt 3u ml npur�avu un>rn �..a •oisw. srs.r r anr."l—I ti e nil_ `so o s o „ a - 30 } 00 a •� so I � I I $ I _S, I ° II I $�� .x f � •f % I •arww �M f I k8 8 I t --J e 8 k vi I - - I 1 n.91 I I :f i — _ — 8 rA »ua• n p a wssT,� I V :. L'` fit!„'k $;7R I \\ e L6• •L„k ems' bffi I Y •N f / Y� 4npH '•►qb „pr ly it • ttt/W O.r./rYnfw,flLOY\rwlYfgnp\)IIN�yyr, - p.rpyq V� r•-I N ooUgaO ur°,n YWRViVNwfA-M\ _ CITY OF _ FAYETTEVILLE ARKANSAS CHANGE ORDER Contract Title: Bid 23-44, Construction, Utility Relocations for I-49/15th Street Interchange Change Order No. I Date of Issuance: To Contractor: Brothers Construction, Inc. The Contract is chanecd as follows: ORDINANCE/RESOLUTION: September 24, 2025 Effective: January 2, 2024 February 5, 2025 Bid Bid Previous Unit Contract Revised Revised Original Revised Item Item Estimated of Unit Estimated Unit Estimated Estimated No. Description Quantity Measure Price Quantity Price Cost Cost CO1.01 Performance and Payment Bonds 0.00 LS $ _ 1.00 $ 13,052.00 $ - $ 13,052.00 C01.02 Mobilization 0.00 LS $ _ 1.00 $ 7,970.00 $ - $ 7,970.00 C01.03 Maintenance of Traffic 0.00 LS $ _ 1.00 $ 1,528.00 $ - $ 1,528.00 C01 04 Trench Safety 0.00 LS $ _ 1.00 $ 95,000.00 $ - $ 95,000.00 COI 05 Erosion Control 0.00 LS $ _ 1.00 $ 5,600.00 $ - $ 5,600.00 C01.06 Site Preparation 0.00 LS $ _ 1.00 $ 2,515.00 $ - $ 2,515.00 C01.07 Clear and Grub 0.00 LS $ _ 100 $ 1,267.00 $ - $ 1,267.00 C01.08 Construction Dewatering 0.00 LS $ _ 1.00 $ 10,000.00 $ - $ 10,000.00 C01.09 Filling and Testing Waterline 0.00 LS $ _ 1.00 $ 5,100.00 $ - $ 5,100.00 COI 10 Remove Curb and Gutter 000 LF $ _ 80.00 $ 17.00 $ - $ 1,360.00 C01 11 Class 7 Trench Backfill - Paved Areas 000 CY $ - 350.00 $ 75.00 $ - $ 26,250.00 CO1.12 Pipe Casing - 36" Bored 0.00 LF $ _ 560.00 $ 2,600.00 $ - $ 1,456,000.00 CO1.13 Seed, Fertilizer, Mulch 0.00 SY $ - 70000 $ 1.00 $ - $ 700.00 CO1.14 Solid Sodding 000 SY $ - 1,000.00 $ 7.00 $ - $ 7,000.00 C01.15 Asphalt Repair - 3" Thick 0.00 SY $ - 125.00 $ 157.00 $ - $ 19,625.00 CO1.16 Install Curb and Gutter 0.00 LF $ - 8000 $ 36.50 $ - $ 2,920.00 CO1.17 Ductile Iron Fittings 0.00 LBS $ _ 3,060.00 $ 27.00 $ - $ 82,620.00 CO1-18 18" Butterfly Valve with Valve Box 000 EA $ _ 3.00 $ 25,000.00 $ - $ 75,000.00 CO1.19 Fire Hydrant Assembly 0.00 EA $ _ 1.00 $ 14,000.00 $ - $ 14,000.00 C01.20 Connect to Existing 24" Water Main 0.00 EA $ - 1.00 $ 16,400.00 $ - $ 16,400.00 C01.21 Concrete Blocking 0.00 CY $ _ 48.00 $ 650.00 $ - $ 31,200.00 C01.22 Water Marker Post 1 0.00 EA 1 $ 4.00 $ 85.00 $ - $ 340.00 Page 1 of 2 CO1.23 18" Ductile Waterline 0.00 LF $ _ 702.00 $ 385.00 $ - $ 270,270.00 CO1.24 Cut and Cap Existing 8" Waterline 0.00 EA $ _ 2.00 $ 4,625.00 $ - $ 9,250.00 CO1.25 8" C900 Waterline 0.00 LF $ _ 461.00 $ 156.00 $ - $ 71,916.00 CO1.26 8" Tapping Sleeve and Valve 0.00 EA $ 2.00 $ 8,000.00 $ - $ 16,000.00 CO1.27 Demo Concrete Pavement 0.00 SY $ _ 170.00 $ 42.00 $ - $ 7,140.00 COL28 Concrete Pavement 0.00 SY $ _ 170.00 $ 125.00 $ - $ 21,250.00 Summation of Cost $ - $ 2,271,273.00 Net Cost for this Change Order $2,271,273.00 Not valid until signed by the Owner The original Contract Price was $ 3,963,291.00 Net change by previously authorized change orders _W $ The Contract Price prior to this Change Order was $ 3,963,291.00 The Contract Price will remain unchanged _ $ 2,271,273.00 The new Contract Price including this Change Order will be ________ $ 6,234,564.00 The Contract Time(s) will increase by 272 _ calendar days Required dates of Completion as of the date of this Change Order therefore are: Substantial Completion Final Completion NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work Change Directives not incorporated in this or previous Change Orders. Brothers Construction, Inc. Justin Belk,.. a„yxgP o~ C•US E•pnH 1Y..7W.[Iz.con�, WApWclaCr,naKn CM•JY611n AaIA _ n.. nr,.oJ.cs n es �.aao DATE CITY OF FAnYETTEVILLE I - SO � !- 1 Page 2 of 2 3/4/2025 DATE 11/5/2025 12/5/2025