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HomeMy WebLinkAbout64-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 64-25 File Number: 2024-1096 MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE WHEREAS, Mike Parker has proposed to construct three single-family homes along North Vandeventer Avenue between West Lawson Street and West Holly Street on lots that were formerly part of a single large estate lot; and WHEREAS, in order to service these houses, the developer installed approximately 300 feet of 8-inch diameter waterline from W. Holly St. north, a fire hydrant, new water meters, and tied over existing water meters in the project vicinity; and WHEREAS, the waterline benefits existing customers in the area by adding a new fire hydrant where none existed, adding capacity due to the larger water line, and by adjusting existing water meter feeds to be compliant by being connected to the new main; and WHEREAS, the development team requests that the City enter into a cost share agreement to reimburse the costs associated with the fire hydrant installation and existing customer meter re -connections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along North Vandeventer Avenue. PASSED and APPROVED on March 4, 2025 Approved: Molly Rawn, Mayor Attest: yG: E7 p,sG�'-' ,. n: Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 4, 2025 TO: Mayor Rawn and City Council THRU: Keith Macedo, Interim Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: MIKE PARKER (COST SHARE AGREEMENT): RECOMMENDATION: CITY COUNCIL MEMO 2024-1096 Staff recommends approval of a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along N. Vandeventer Ave. BACKGROUND: Infill development is proposed by Mike Parker along N. Vandeventer Ave. between W. Lawson St. and W. Holly St. (parcels 765-13906-001, 765-13906-004, and 765-13906-005). These three lots were formerly part of a large estate lot and have been subdivided. Large single-family homes are proposed. DISCUSSION: In order to service these houses, the developer installed a waterline from W. Holly St. north approximately 300- FT of 8-inch diameter waterline, a fire hydrant, new water meters, and tied over existing water meters in the project vicinity. This waterline benefits existing customers in the area by adding a new fire hydrant where none existed, adding capacity due to the larger water line, and by adjusting existing water meter feeds to be compliant by being connected to the new main directly across from the meter location. Beforehand, these meters had long, non- compliant service lines feeding across neighboring properties. The development team requests that the City enter into a cost share agreement to reimburse the costs associated with the fire hydrant installation and existing customer meter re -connections for a total cost share request of $15,600.00. BUDGET/STAFF IMPACT: Funds are available in the Water & Sewer Impact Fee Cost Sharing account. ATTACHMENTS: SRF (#3) , Cost Share Agreement with Exhibits (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1096 MIKE PARKER (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH MIKE PARKER IN AN AMOUNT NOT TO EXCEED $15,600.00 FOR THE INSTALLATION OF A FIRE HYDRANT AND RELOCATION OF WATER SERVICE LINES ALONG NORTH VANDEVENTER AVENUE WHEREAS, Mike Parker has proposed to construct three single-family homes along North Vandeventer Avenue between West Lawson Street and West Holly Street on lots that were formerly part of a single large estate lot; and WHEREAS, in order to service these houses, the developer installed approximately 300 feet of 8-inch diameter waterline from W. Holly St. north, a fire hydrant, new water meters, and tied over existing water meters in the project vicinity; and WHEREAS, the waterline benefits existing customers in the area by adding a new fire hydrant where none existed, adding capacity due to the larger water line, and by adjusting existing water meter feeds to be compliant by being connected to the new main; and WHEREAS, the development team requests that the City enter into a cost share agreement to reimburse the costs associated with the fire hydrant installation and existing customer meter re -connections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of water service lines along North Vandeventer Avenue. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2024-1096 Item ID 3/4/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/6/2025 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a cost share agreement with Mike Parker in an amount not to exceed $15,600.00 for the installation of a fire hydrant and relocation of non -compliant water service lines along N. Vandeventer Ave. Budget Impact: 5400.720.5600-5808.00 Water & Sewer Account Number Fund 04039.1 Water & Sewer Impact Fee Cost Sharing Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 3,482,470.00 $ 2,210,513.00 5 1,271,957.00 $ 15,600.00 1,256,357.00 Previous Ordinance or Resolution # Approval Date: V20221130 CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this 4 day of March, 2025, by and between the City of Fayetteville, Arkansas ("City") and Mike Parker, witnesseth: WHEREAS, Mike Parker has requested that the City share in the cost of constructing a new fire hydrant and reconnecting two existing water service lines for an 8-inch water main along a portion of North Vandeventer Avenue as part of the development of the area north of West Holly Street; and WHEREAS, constructing this fire hydrant and relocating these water service lines will allow development of this property, will extend water service to an area in the core of the City that has never been served before, and will also provide for ample future capacity which the City recognizes will be necessary for the area that is served by this water main; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system." NOW, THEREFORE, the City of Fayetteville, Arkansas and Mike Parker agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Mike Parker for 100% of the cost to install a fire hydrant and relocate two existing water service lines in the area identified in Exhibit "A" up to a maximum -not -to -exceed amount of $15,600.00 as was estimated by the builder's representative and shown on Exhibit "B", attached. B. Payments due to Mike Parker, shall be remitted within sixty (60) days after receipt of valid invoices. 2. Mike Parker agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the fire hydrant and water service line relocations. Page 1 of 2 C. Pay for the fire hydrant and water service line relocations (with reimbursement of 10,00o of the cost by the City of Fayetteville in a not -to -exceed amount of $15,600.00. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: MIKE PARKER CITY OF FAYETTEVILLE, ARKANSAS By: By: MIKE ARKER MOLLY A. RAWN, Mayor ATTEST: ATTEST: By: By; ogki KARA PAXTON, City Clerk Treasurer Page 2 of 2 EXHIBIT A I' I� I II "mx it susncxxce ' ' II II I � I I I I I; III III I, itI I I ,ss.s. sse.T I I --I-j-zoseunu�. I I lil II I I I , uxcmovswe. I I I ws I I II x.,e�wo, I I l�m I I ---------- PR I I I I �zvww cs � I I I I I I III e L_ I 1—om�'sa II �vnu;� I mm« I a.osoIX�mcE_., I 4we•wm.mmox.,a I GRAPHIC SCALE c>"�I �azeonm" zae•wm. Ig urEesm __/ ___TI n w.�ac srn, za•u° Beau sxma ,a+x•*sza c zwm. �uwcss z co.vnc,. .x.m PRUR�"+m xxnz swe: r=ao-oe+m vm.swe: �=su z+m z+m s+m s.s" <.m QUANTITIES 308 L.F. OF 8' C-900 WATERLINE 1 B'X& TAP AND 8' G.V. 2 45" BENDS 1 FIRE HYDRANT 1-8' G.V. + BLOW -OFF N W E S JORGENSEN ♦ +ASSOCIATES Civil Engineering Surveying June 17, 2024 City of Fayetteville Attn: Corey Granderson, PE Re: Parker Waterline Extension 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 www.iorgensenassoc.com Established 1985 In regards the waterline extension along the Vandeventer (re GRD-2023-0117) we are kindly seeking a cost share with the city for this extension to install a fire hydrant along a street that currently doesn't have one, and the cost to move existing (non -conforming) water meters onto the new line. We are not asking for a cost share for the majority of the extension, as it namely serves future development on the east side. However, we do feel that these upgrades that we are asking for, are improvements that enhance the water distribution system of the City of Fayetteville. Attached herewith, is the awarded bid to Sweetser Construction for the overall project. For our cost share request, we kindly ask that the city participate in the cost of the following: Fire Hydrant: $12,000 Re -connect existing water services: $3,600 Please review at your convenience and let us know how we can be of further assistance for this project. Sincerely; Blake Jorgensen, PE #R JORGENSEN +ASSOCIATES v Ovil Engineering Surveying Parker Waterline Extension Bid Tab March 15, 2024 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 Established 1985 The following Bid Tab shall be used in relation to the Parker Waterline Extension along Vandeventer Avenue, Fayetteville, AR 72703. Contractors shall submit sealed bids or emailed, to Jorgensen + Associates (blake@iorgenseneassoc.com) by April 1" 10:00 am. Plans can be found at this link. Water _.. _.. Item # Description Quantity Unit Unit Price Amount 1 8" Waterline w/ backfill under roadway 157 L.F. 9.5' oo o� 2 8" Waterline non -roadway 157 L.F. 75—�✓ 3 8"x6" Tap and Valve 1 EA D D. � az 4 8" - 45° Bend and Thrust Block 2 EA ap no 00 0'6 5 Fire Hydrant Assembly w/ 6"x8" Tee 1 EA °> a p o 6 DMS 1 EA 4- ,Y00, °-°� 7 SMS 1 EA Coo,1O 3OOD.ov 8 Blowoff 1 EA pp °=- D a' 9 Saw cut and Patch 1 EA Mpg• pp o, 10 Mill and Overlay If required) 1 EA lV _g 11 Re -connect existin water services _ _ 2 EA / 000, °2 3 6100, °Q 12 Clean & Test WTR 1 EA 7s p, oO '7Sp , O2 13 Y_ Bond Water 1 EA 0 0� o 14 Rock Excavation if encountered 1 CY 00 om Total Plans have not been fully approved by all jurisdictions; therefore, some changes to the plans and quantities may be necessary. Bid Notes: 1) Contractors to consult Fayetteville's Water & Sewer Specifications 2022 Edition. 2) Contractors to consult Fayetteville's Street Specifications 2020 Edition. 3) Standard construction stake -out will be provided by Jorgensen + Associates: 4) Lab Tests will be paid for by Owner (ordered by Contractor). 5) Contractor to consult plans for any errors and omissions from the unit price schedule and alter bid for any other items as necessary. SWEETSER CONSTRUCTION, INC. 590 W. POPLAR FAYETTEVILLE, AR 72703