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HomeMy WebLinkAbout58-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 58-25 File Number: 2025-135 ON CALL SURVEYING SERVICES (RFQ 25-01): A RESOLUTION TO AWARD RFQ #25-01 SELECTION #2 AND AUTHORIZE THE PURCHASE OF ON -CALL SURVEYING SERVICES FROM MCCLELLAND CONSULTING ENGINEERS, INC., HAWKINS-WEIR ENGINEERS, INC., AND OLSSON ASSOCIATES, INC. AS NEEDED THROUGH APRIL 30, 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #25-01 Selection #2 and authorizes the purchase of on -call surveying services from McClelland Consulting Engineers, Inc., Hawkings-Weir Engineers, Inc., and Olsson Associates, Inc., as primary suppliers for the rates attached to this Resolution and based on availability as needed through April 30, 2026. PASSED and APPROVED on February 18, 2025 Approved: 4t �W� Molly Rawn, Mayor Attest: / r�,aIL,x : l/ w" uP RSF?9kFN5>;Jpp� ��Hmc�on�„°,••e Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 18, 2025 CITY COUNCIL MEMO 2025-135 TO: Mayor Rawn and City Council THRU: Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager SUBJECT: Approval of a resolution to award RFQ 25-01, Selection #2 to McClelland Consulting Engineers, Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on rates provided and availability for on -call surveying services as needed through April 30, 2026. RECOMMENDATION: Approval of a resolution to award RFQ 25-01, Selection #2 to McClelland Consulting Engineers, Inc, Hawkins - Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on rates provided and availability for on -call surveying services as needed through April 30, 2026. BACKGROUND: The Engineering Division has a two -person survey crew as part of the design team. The survey crew provides surveying services to multiple City Divisions in addition to the surveys needed for the in-house projects designed by the City engineers. As a result, the current workload for the survey crew is quite large. With the potential for many projects to begin in 2025, additional surveying services may be required. DISCUSSION: An engineering selection committee selected McClelland Consulting Engineers, Inc., Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. to be used for on -call surveying services for various city projects until April 30, 2026. BUDGET/STAFF IMPACT: Funds for the material testing have been budgeted in various capital projects with the Sales Tax Capital Improvements Fund, the Transportation Bond Fund, Drainage Bond Fund and the Water and Sewer Fund. ATTACHMENTS: SRF (#3) , Billing Rate Schedule (#4), 2025 Billing Rates (#5), Standard Hourly Rates as of 10-16-24 (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2025-135 Approval of a resolution to award RFQ 25-01, Selection #2 to McClelland Consulting Engineers, Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on rates provided and availability for on -call surveying services as needed through April 30, 2026. A RESOLUTION TO AWARD RFQ #25-01 SELECTION #2 AND AUTHORIZE THE PURCHASE OF ON -CALL SURVEYING SERVICES FROM MCCLELLAND CONSULTING ENGINEERS, INC., HAWKINS-WEIR ENGINEERS, INC., AND OLSSON ASSOCIATES, INC. AS NEEDED THROUGH APRIL 30, 2026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #25-01 Selection #2 and authorizes the purchase of on -call surveying services from McClelland Consulting Engineers, Inc., Hawkings-Weir Engineers, Inc., and Olsson Associates, Inc., as primary suppliers for the rates attached to this Resolution and based on availability as needed through April 30, 2026. Page 1 Matt Casey Submitted By City of Fayetteville Staff Review Form 2025-135 Item ID 2/18/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/23/2025 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a resolution to award RFQ 25-01, Selection #2 to McClelland Consulting Engineers, Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on rates provided and availability for on -call surveying services as needed through April 30, 2026. Account Number Project Number Budgeted Item? No Budget Impact: Fund Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: olsson 2025 Springfield/Joplin/Fayetteville Survey Billing Rate Schedule rinccifirntinn Group Leader Technical Leader Senior Surveyor Surveyor Associate Surveyor Senior Technician Associate Technician Assistant Technician 1 Man Field Crew 2 Man Field Crew Equipment Boat ATV HD Scanner Photogrammetry Drone Lidar Drone Mobile Drone Travel Mileage (Portal to Portal) Hotel Meals Hourly Rate $210.00 $185.00 $160.00 $125.00 $95.00 $110.00 $85.00 $72.00 $130.00 $185.00 Daily Rate $100.00 $100.00 $500.00 $250.00 - $500.00 $2,500.00 $15,000.00 Additional Notes Mile $0.75 Daily $140.00 Daily $60.00 1. These Unit Fees are in effect until January 1, 2026. 2. Services and fees not listed above will be quoted upon request. 3. Services on weekends, holidays, and in excess of 8-hours/day will be charged 1.5 times the unit fee. 4. Mileage is subject to change based on Federal and IRS rate changes. 5. Subcontracted services will be invoiced at our cost plus 20% Hawkins -Weir Engineers, Inc. Hourly Rate Schedule: 2025 Description Billing Rate/Hour Engineer VII $275 Engineer VI $250 Engineer V $225 Engineer IV $200 Engineer III $175 Engineer II $150 Engineer I $125 Environmental Specialist II $130 Environmental Specialist 1 $110 Designer II $135 Designer 1 $100 Civil Eng Assistant 11 $90 Civil Eng. Assistant 1 $80 CAD/BIM Modeler 11 $135 CAD/BIM Modeler 1 $100 CAD/GIS Technician 111 $120 CAD/GIS Technician 11 $95 CAD/GIS Technician 1 $75 Construction Manager 11 $140 Construction Manager 1 $125 Construction Observer IV $135 Construction Observer 111 $115 Construction Observer 11 $95 Construction Observer 1 $85 Surveyor $175 GPS Survey $200 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses Mileage $0.77/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. ffrCMCCLELLAN m=iCONSULTINGDNGINEERS, INC. 10/16/2024 McCLELLAND CONSULTING ENGINEERS, INC. *STANDARD HOURLY RATES Chief Draftsman $120 - $130 Clerical $55 - $85 Construction Observer $85 - $165 Draftsman $70 - $125 Environmental Scientist/Designer $125 - $150 Geotech Engineer $130 - $210 GIS Technician $80 - $140 HR/Payroll Admin $75-$100 Landscape Architect $90 - $170 Media Specialist $80 - $105 Principal $215 - $280 Project Accountant $70 - $155 Project Designer - Intern $50 - $60 Project Designer $80 - $155 Project Engineer $125- $180 Project Manager $140 - $210 Registered Land Surveyor $115 - $165 Soils Lab Technician $50 - $140 Specification Writer $50 - $90 Sr. Project Manager $185 - $270 Structural Engineer $200 - $270 Survey (2 man or Robotic) Crew $145 - $165 Survey (3 man) Crew $165 - $195 Survey Field (1 Man or Rodman) $75 - $130 Survey GPS $75 - $130 Survey Technician $65 - $95 Expenses @ Cost Mileage .655/mi * Standard Hourly Rates may be adjusted annually in accordance with the normal salary review practices of McClelland Consulting Engineers.