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Home My WebLink About2025-02-26 - Agendas - Revised Final Fayetteville Arts Council 2/26/2025 6:00 pm Hybrid: City Hall 113 Mountain Street, Room 111 Register in advance for this webinar: Webinar ID: 850 1732 3131 Members: City Council Member Robert Stafford; Arts Council Chair, Chloe Bell, Arts and Culture Citizen-at Large 06/30/25, Jessica DeBari Citizen-at-Large 06/30/27; Lara Hightower, Arts and Culture Citizen-at-Large 06/30/25, Emily Miller, Working Artist 06/30/27; Abigail Hill, Working Artist 06/30/26; Mary Sue Price, Working Artist 06/30/25; Amanda Reyer, Working Artist 06/30/25; Ellen Woodson Arts and Culture Citizen-at-Large 06/30/26 City Staff: Staff Liaison, Joanna Sheehan Bell, Arts and Culture Director – Parks, Natural Resources and Cultural Affairs; Alison Jumper, Director – Parks, Natural Resources and Cultural Affairs, Guests: Sarah Downing, PNRCAAB Meeting Agenda Order 1. Call to Order and Roll Call (6:00) 2. Approval of meeting agenda (6:02) 3. Approval of the 1/16 minutes (6:04) 4. Capital Improvement Plan 2026-2030 – Art and Culture requests— Joanna Bell 5. Arts and Culture Plan Update (6:15) a. Policy Sub-Committee - Jessica DeBari and Ellen Woodson 6. ArtSpace Feasibility Study II—Ellen Woodson (6:20) 7. Work Plan 2025 (6:25) a. Park Mural — Joanna Bell b. West Avenue Garage Wall—Bob Stafford c. Upper Ramble Fence Call— Amanda Reyer d. Nelson Hackett Call—proposals due 2/26 — Joanna Bell e. Call for Ramble Activations— Joanna Bell 8. Stephen Carr Memorial Sculpture- Joanna Bell 9. Notes from the Field/Opportunities/Current Calls for Artists (6:45) 10. Other business and public comment (6:55) 11. Adjournment Community Arts Program (CAP) Proposal Purpose The City of Fayetteville’s Parks, Natural Resources, and Cultural Affairs Department invites artists, organizations, and performers to submit proposals for the Community Arts Program (CAP). This initiative provides funding for creative activations, events, and programs that engage the community and enhance the vibrancy of Fayetteville’s parks, with a special emphasis on the Ramble. CAP seeks to foster artistic experiences that encourage public gathering and enjoyment while enriching Fayetteville’s cultural landscape. Program Guidelines Arts and Culture Focus: All proposed activations must have a strong artistic or cultural component, such as performances, workshops, installations, or interdisciplinary projects. Location: Proposed activities must take place in a City of Fayetteville Park, with priority given to proposals that activate the Ramble. Timing: Activations cannot take place on Fridays between 5:30 PM and 7:30 PM. All activations must be scheduled and take place in the 2025 Calendar year. Funding: Funding amounts range from $500 to $7,000, based on the scope and impact of the proposal. Duration: Possible activation durations include one-time events, monthly or weekly activities, or passive activations (e.g. installations). Events or activations must occur over a set amount of time described in the proposal. Passive activations (e.g., installations) should target a timeframe between 30 and 90 days. Community Accessibility: Funded projects must be free and open to the public. Thematic Considerations While themes are open, content must be family-friendly, suitable for outdoor spaces, and accessible to a diverse audience. Eligible Categories CAP encourages proposals in the following categories: o Performance/Music: Theater, music, dance, storytelling, soundscapes, pop-up performances, street performance, and happenings. o Education: Interactive or participatory projects that engage and teach the public. This can include art classes, social dance classes, make and take projects, etc. o Visual Art: Painting, sculpture, fabric art, kinetic art, digital art, and more. Eligibility • Open to individual artists, nonprofit organizations, and community groups with experience in arts programming or community engagement. • Proposals must comply with all park rules and regulations. • Depending on the nature of the activation, general liability insurance may be required. We encourage all proposals to budget and plan for insurance. Application Process Deadline Applications are accepted on a rolling basis, with reviews occurring monthly after the 15th of the month through July 2025, or until annual funding has been entirely committed. How to Apply Applicants must submit the following: 1. Contact Information: Name, organization (if applicable), email, and phone number. 2. Program Description: Program title, detailed description, artistic focus, and intended audience. 3. Park Location and Schedule: Preferred park location(s) and proposed date(s)/time(s). 4. Goals and Outcomes: A brief explanation of how the activation will benefit the community and align with CAP’s objectives. 5. Budget: A detailed budget, including the requested funding amount. 6. Support Materials: Examples of past work (e.g., photos, videos, press clippings, etc.). Applications can be submitted online at: Selection and Evaluation Applications will be reviewed in the order received by a subcommittee of the Fayetteville Arts Council based on the following criteria: • Arts or cultural focus and value • Feasibility of implementation • Community impact and accessibility • Creativity and innovation Applicants will be notified of their proposal status within two weeks of each review date. Funding Details • Award amounts range from $500 to $7,000. • Total CAP program funding for 2025 is $35,000. Additional Information Permitting Applicants are responsible for obtaining any required city permits for their activation if it will serve more than 75 people at a time and/or requires additional permissions like noise variances, street closures or parking assistance. Insurance Depending on the nature of the activation, general liability insurance may be required. We encourage all proposals to budget and plan for insurance. Inclement Weather In the event of inclement weather for a scheduled activation, the activation should be able to be rescheduled. Marketing Support The City may assist with promotion through official communication channels, but applicants are encouraged to conduct their own outreach. Post-Event Reporting A brief post-activation report is required, including attendance numbers, community impact. For more information, contact Joanna Bell at jbell@fayetteville-ar.gov. CARR MEMORIAL ARTISTS PAUL SIEBENTHAL AND ALEX COGBILL FABRICATION BRIEF 2 This six-sided steel sculpture is designed as a tribute to Officer Stephen Carr. The structure features blue plexiglass strips securely fastened into the steel. The steel panels are welded to a backdrop with small spacers, creating a layered effect that allows light to cast dynamic shadows through the piece. Each of the sculpture's sides tells a unique story. Four of the sides display intricate patterns representing elements meaningful to Officer Carr: pine trees, deer, the American flag, and football. Each of these panels have two layers, negative shapes cut into the steel on the first, with positive space shapes on the second panel, creating depth and interplay. Two additional sides feature Officer Carr’s badge and badge number, along with his name, "Officer Stephen Carr," etched as a lasting symbol of his service. 3 OVERVIEW PINES FLAG DEERFOOTBALL Call for Historic Photography: Fayetteville’s Life on Dickson Street : Picture of Dickson Overview: The City of Fayetteville is seeking approximately 30 photographs that showcase the vibrant history of Dickson Street over time and the life, entertainment and . Selected photographs will be displayed on construction fencing in the Upper Ramble as part of an outdoor art exhibition celebrating the street's rich cultural and artistic heritage of the city's downtown. The anticipated display period will be from May 2025 through 2026. Licensing Fee: A $250 licensing fee will be awarded for each selected photograph. Submission Deadline: All entries must be submitted by April 1, 2025. Each entry will be for one selected photograph. Individuals or organizations submitting are limited to 4 entries. Eligibility: • Open to photographers, collectors, organizations, and historians with access to historic images of the Entertainment District. • Images must have significance to Fayetteville and depict aspects of the Entertainment District’s cultural, musical, or social history. • Photographs may be from private collections, archives, or personal documentation, but applicants must have permission to submit and license the images. Submission Guidelines: Image Specifications: o High-resolution digital files (minimum 300 dpi, preferred TIFF or high-quality JPEG format). o Black and white or color photographs accepted. o Minimal digital enhancements allowed; the integrity of historic images should be preserved. Description Requirements: o Each submission must include the following metadata:  Title of the image  Approximate date the photograph was taken  Description of the image (who/what is depicted, location, significance)  Source or photographer credit (if known)  Documentation of permission to use the image if you aren't the photographer Submission Format: All images and information should be submitted via the online application portal Selection Criteria: A panel of historians, artists, and Fayetteville Arts Council representatives will review submissions based on the following criteria: • Artistic value, visual composition and clarity • Relevance to the downtown, Dickson Street or Entertainment District’s history • Suitability for large-scale outdoor display • Uniqueness Usage Agreement: Selected photographers will grant the City of Fayetteville a non-exclusive license to reproduce and publicly display the submitted photograph for the duration of the exhibition. Proper credit will be given in all instances of display. Notification of Selection: Applicants will be notified of their selection status by April 30. For additional information, please contact Joanna Bell jbell@fayetteville-ar.gov. Timeline: February 27, 2025: Call Release February 25 – April 1, 2025: Submission Period April 1 – 14, 2025: Preliminary Review April 16, 2025: Arts Council Meeting April 17 – April 27, 2025: Notification and Licensing April 19 – April 25, 2025: Production and Installation May 1, 2025: Exhibition Opening