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Home My WebLink About295-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 295-24 File Number: 2024-770 WASH AWAY (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH WASH AWAY, LLC IN THE AMOUNT OF $40,000.00 FOR THE UTILITIES FINANCIAL SERVICES OFFICE RENOVATIONS AND EXPANSION, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, with the City's growth, the Utilities Division has experienced higher call volumes for services, and therefore a need for more staff and a larger call center; and WHEREAS, the relocation of meeting room 111 to the Rock Street annex provides the needed spaces and affords the ability to create more efficient office configurations and added offices; and WHEREAS, pursuant to Ark. Code Ann. § 22-9-203, competitive bidding is not required for major alterations to public improvements that cost less than $50,000.00, but the City Council must approve expenditures exceeding $35,000.00; and WHEREAS, Facilities Management staff solicited quotes for this project and received three responses with Wash Away submitting the lowest quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Wash Away, LLC in the amount of $40,000.00 for the Utilities Financial Services office renovations. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on December 4, 2024 Approve Attest: �� Ei. • • • • . ,• r wr� • • _�•4AYE1 ara Paxton, City C ler Treasurer y • ; �Rh `1 :,P . \1Z,`` ioneld Jordan, or �� S . • • , \� �.. Page 1 CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS 2024-770 MEETING OF DECEMBER 4, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir SUBJECT: Utilities Offices Renovations and expansion project and approve a Budget Adjustment. RECOMMENDATION: Approval of a proposal with Wash Away in the amount of $40,000.00 for the Utilities Financial Services office renovations and expansion and approve a budget adjustment. BACKGROUND: With the City's growth, the Utilities Division has experienced higher call volumes for services, and therefore a need for more staff and a larger call center. The relocation of meeting room 111 to the Rock Street annex provides the needed spaces. This also affords the ability to create more efficient office configurations and added offices. DISCUSSION: Facilities management staff solicited quotes for this project and received 3 responses with Wash Away being the lowest. The scope of this work includes metal stud, drywall, tape, float, finish, and paint. It also includes provisions for after-hours work. BUDGET/STAFF IMPACT: A budget adjustment transfers $30,000 to 5400.720.1840-5400.00 building grounds and maintenance. The balance of the funds will come from the Downtown Renovation project. ATTACHMENTS: SRF (#3), BA (#4), Utilities Remodel -Wash Away (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Legislation Text File #: 2024-770 Utilities Offices Renovations and expansion project and approve a Budget Adjustment. A RESOLUTION TO APPROVE A CONTRACT WITH WASH AWAY, LLC IN THE AMOUNT OF $40,000.00 FOR THE UTILITIES FINANCIAL SERVICES OFFICE RENOVATIONS AND EXPANSION, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, with the City's growth, the Utilities Division has experienced higher call volumes for services, and therefore a need for more staff and a larger call center; and WHEREAS, the relocation of meeting room 111 to the Rock Street annex provides the needed spaces and affords the ability to create more efficient office configurations and added offices; and WHEREAS, pursuant to Ark. Code Ann. § 22-9-203, competitive bidding is not required for major alterations to public improvements that cost less than $50,000.00, but the City Council must approve expenditures exceeding $35,000.00; and WHEREAS, Facilities Management staff solicited quotes for this project and received three responses with Wash Away submitting the lowest quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Wash Away, LLC in the amount of $40,000.00 for the Utilities Financial Services office renovations. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 City of Fayetteville Staff Review Form 2024-770 Item ID 12/4/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3 11/14/2024 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a proposal with Wash Away in the amount of $40,000.00 for the Utilities Financial Services office renovations and expansion and approve a budget adjustment. Budget Impact: 5400.720.1840-5400.00 4470.140.8900-5804.00 Water & Sewer Sales Tax Capital Impr Account Number Fund 03038.1 UFS Improvements - Business Office Impr 23003.1 Downtown Campus Renovation Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 116,762.00 $ 106,281.83 10,480.17 $ 40,000.00 $ 30,000.00 480.17 V20221130 Previous Ordinance or Resolution # Approval Date: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division I Adjustment Number UTILITIES FINANCIAL SVGS (710) /Org2 2024 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a proposal with Wash Away in the amount of $40,000.00 for the Utilities Financial Services office renovations and expansion and approve a budget adjustment. COUNCIL DATE: 12/4/2024 ITEM ID#: 2024-770 Holly Black 77/74/2024 2:75 P/VI Budget Division Date D - (City Council) TYPE: JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.20241029 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.720.1840-5400.00 30,000 - 03038 1 EX Building & Grounds - Maintenance 5400.720.1840-5801.00 (30,000) - 13017 1 EX Fixed Assets 1 of 1 Proposal # EST -000046 O r a WASH AWAY ,T'4 ME4 •LA,w FROM: Wash Away 2020 Dogwood Place Springdale, AR, 72762 Email: david@washawaypressure.com Phone: (479) 595-9698 TO: City of Fayetteville Attn: Matt Byron Phone: (479) 575-8321 JOB: City Hall First remodel Estimate Date Expiry Date JOB LOCATION: 113 East Mountain Street Fayetteville, AR, 72701 Nov 08, 2024 Dec 06, 2024 # Services Qty Price Discount Tax (%) Total 1 Remodel of first floor 1.00 $40,000.00 $0.00 No Tax $40,000.00 [�c'nu> of (.unr'nl /,111 and ackiiny mbar~ m-cmcluul to flour Illan' ilovrdc'd All Ip,Iinl and tcoxlurc' to [x' donc0 by VVEih Av Jny tr•,im Platilu, cowering ()V( ,Ill c nrhr •t l') ivoIcl dobri•, and ',t,iin, Work to be durr: vj(,(,k(,ndti mul rn(Jhl', Prulc'cl lu bcdcirrin )ha'-. 'ti ;I(.cr}Idmy to rwvir'g of fuII1Ilurr' City of Fayetteville Wash Away Subtotal $40,000.00 Grand Total ($) $40,000.00 Mayor Lionelc(/Jordan David Galdamez Terms Upon acceptance, we will perform the services described in this proposal. Any additional services requested by you and not included in this estimate will incur additional charges. Schedule. The services will be completed and will be made in accordance with the schedule agreed upon. Changes. Changes in the specifications, quantities, schedule or other aspects of the services that are requested or approved by you do not become binding unless accepted in writing. Any such changes may result in additional or increased charges, and you agree to pay such increased charges. Payment Terms. All invoices for services covered by the estimate are payable upon completion of work or date stated on the invoice. Late Charges; Interest. Any invoices not paid by you on the date of completion may bear interest after the due date until the invoice is paid. We abide to all of the statements stated on this estimate - Service Terms and Conditions. If applicable, client agrees to authorize us on their property for the purposes of performing the services stated on this estimate. Client understands that although we try our best to provide you with an accurate timeframe, there is no set timeframe for the completion of services and several visits to the property may be required. The time stated on your appointment is just an arrival window, we will be sure to contact you when we are on our way. We also have permission to visit the property with little or no notice to assess service needs prior to the date of service, as well as to check completion after services have been rendered. Client agrees to allow us to utilize any photos, descriptions, reviews, quotes, texts or videos of the property for marketing purposes. By inquiring about our services or doing business with us, you are giving your consent to receive notifications and messages (e-mail or text) regarding our promotions or services. Again, we appreciate you agreeing to these terms and conditions as we only set them in place to ensure everyone's safety and satisfaction. If you have any questions regarding these Terms and Conditions, please reach out to us. You can be confident, that our goal is to provide you with the highest quality of service! We look forward to working with you!