HomeMy WebLinkAbout50-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 50-25
File Number: 2025-95
LPS MATERIAL HANDLING (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF A HYUNDAI FORKLIFT FROM LPS MATERIAL
HANDLING IN THE AMOUNT OF $50,052.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT
CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT
WHEREAS, expansion unit 847 was approved with the passage of the 2025 budget; and
WHEREAS, the unit will be used for Recycling and Trash Collections container maintenance personnel to move
dumpsters in and out of buildings, proper positioning of them when welding and painting and will be used as a backup
for the Material Recovery Facility for moving bales, loading trucks and unloading pallets more safely; and
WHEREAS, this purchase was unanimously recommended for approval at the January 14th Equipment Committee
Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Hyundai
30D-9V Forklift from LPS Material Handling in the amount of $50,052.00, plus any applicable surcharges, freight
charges, and delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell cooperative purchasing
contract.
PASSED and APPROVED on February 4, 2025
Approved: Attest:
Molly Rawn, Mayor Kara Paxton, City Clerk Treasurer
Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 4, 2025
TO: Mayor Rawn and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: LPS Material Handling (Purchase Agreement)
RECOMMENDATION:
CITY COUNCIL MEMO
2025-95
COUNCIL TO APPORVE THE PURCHASE OF (1) HYUNDAI 30D-9V FORKLIFT IN THE AMOUNT OF
$50,052.00 FROM LPS MATERAL HANDLING THROUGH SOURCEWELL COOPERATIVE PURCHASING
CONTRACT 053024-HCE PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY
FEES UP TO 10% OF THE ORIGINAL PRICE.
BACKGROUND:
Expansion unit 847 (SWST_F067) was approved with the passage of the FY25 budget.
DISCUSSION:
This expansion forklift will be used for Recycling and Trash Collections container maintenance personnel to
move dumpsters in and out of buildings as well as proper positioning of them when welding and painting. It will
also be used as a backup for our Material Recovery Facility for moving bales, loading trucks and unloading
pallets more safely.
BUDGET/STAFF IMPACT:
This expansion unit came in under budget and is approved as part of the FY25 purchases.
This unit was unanimously approved at the January 14th Equipment Committee meeting.
ATTACHMENTS: SRF (#3) , City of Fayetteville (30D-9V-6,000-lb.-Capacity-1-Speed-Hyundai Engine) (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2025-95
LPS Material Handling (Purchase Agreement)
A RESOLUTION TO APPROVE THE PURCHASE OF A HYUNDAI FORKLIFT FROM LPS
MATERIAL HANDLING IN THE AMOUNT OF $50,052.00, PLUS ANY APPLICABLE
SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL
PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING
CONTRACT
WHEREAS, expansion unit 847 was approved with the passage of the 2025 budget; and
WHEREAS, the unit will be used for Recycling and Trash Collections container maintenance personnel
to move dumpsters in and out of buildings, proper positioning of them when welding and painting and
will be used as a backup for the Material Recovery Facility for moving bales, loading trucks and
unloading pallets more safely; and
WHEREAS, this purchase was unanimously recommended for approval at the January 14th Equipment
Committee Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Hyundai 30D-9V Forklift from LPS Material Handling in the amount of $50,052.00, plus any
applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price,
pursuant to a Sourcewell cooperative purchasing contract.
Page 1
Chelsey Voden
Submitted By
City of Fayetteville Staff Review Form
2025-95
Item ID
2/4/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/14/2025 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
COUNCIL TO APPORVE THE PURCHASE OF (1) HYUNDAI 30D-9V FORKLIFT IN THE AMOUNT OF $50,052.00 FROM
LPS MATERAL HANDLING THROUGH SOURCEWELL COOPERATIVE PURCHASING CONTRACT 053024-HCE PLUS ANY
APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE. TO BE
EXPANSION UNIT 847 (SWST_F067).
9700.770.1920-5802.00
Account Number
02080.2025
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
FLEET
Fund
OTHER VEHICLES/ EQUIPMENT
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 480,390.00
480,390.00
$ 50,052.00
430,338.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
QUOTATION
MATERIAL HANDLING
Attention: Ross Jackson
City of Fayetteville
1525 S Happy Hollow Drive
Fayetteville, AR 72701
479-879-6221
Source Well Contract # 053024-HCE
565 Gage Place, Suite A
Springdale, AR 72764
479-751-5288
Date:1/14/2025 Quote Valid for 30 Days
Quotation: GD 00298
Prepared By: Greg Duvall
Direct Phone: 479-751-5288
Email: greg@lps-mhe.com
FOB: Delivered
Engine:
Hyundai Genuine (HG) DM02 Engine: 67.7HP @ 2,300rpm, EPA / CARB Tier IV Final Compliant
Powertrain:
HG Single speed transmission
HG Drive Axle with Wet disk brakes
Pneumatic Drive Tires and Steer Tires
Hydraulic system:
Power steering
4th spool valve and lever
Levers on bonnet
Adjustable steering handle angle
Electrical system:
Full Vibrant Color LCD monitor with Load weight indicator
Back up alarm
OPSS
Speed limit
Anti roll -back
Auto parking brake
LED Front lights
LED Rear combination lights
Rear handle with horn switch (N/A with Cab)
OHG and Others:
85" height OHG
Panoramic rear view mirror
Grammer full suspension seat with orange seat belt
Quotation Number: GD 00298 for City of Fayetteville Page 1 of 4
Mast
Attachment
Carriage
Forks
Hydraulic Hosing
Hydraulic Control Valve
Hydraulic Levers
Overhead Guard
Side Cover
Tires
Warning Device Light
Rear Work Light
Safety Light
Pre -Cleaner
Hi -Mate Telematics
Paint
Warranty
3 Stage Full Free LH 185" OALH 86"
- Cascade Sideshifter
- 43.4" Hook Carriage with Backrest
- 59.0" x 1.8" x 4.8"
- Internal Hosing for 4th Valve
- 4th Spool Valve with Lever
_ Without Hydraulic Finger Tip Control - Grammer Seat, Orange Seatbelt, Armrest,
Seatbelt Interlock
- Enclosed Cab with Heater, Air Conditioning, and Radio
- Plastic
- Single Pneumatic Drive and Solid Steer Tires
- Amber LED Strobe
- LED Rear Flood Light
- Without Safety Light
- Pre -Cleaner
- Without Hi -Mate System
- Without Special Color
- 36 Months / 4,000 hours Standard Warranty
Additional Options Included
Electronic Direction and Horn Switch
Rear View Camera
Quotation Number: GD 00298 for City of Fayetteville Page 2 of 4
(1) 30D-9V
Total Package Price:
L.
INVESTMENT SUMMARY
Price Each Extended
$ 50, 052.00 $ 50, 052.00
TAX NOT INCLUDED. PRICE INCLUDES FREIGHT, DEALER PREP, LOCAL DELIVERY
Finance Options:
$ 50,052.00
***Tax Not Included***
*All rates and quotations subject to credit approval and lease terms and conditions
ACCEPTANCE AS CONTRACTOF SALE
Ow.
City of Fayetteville LPS Material Handling
r%uuwricea agent unaersianRs ana agrees to ine i erms ana t.onanions as Included WRn tnis quote
Authorized Agent Signature
February 4, 2025
Date Signed
Molly Rawn
Printed Name
Mayor
Title/Position
Customer Purchase Order Number
67 Authorized Agent Signature
Date Signed
Greg Duvall
Printed Name
Sales
Title/Position
Please consult with your accountonr, tax professional or equivaier.t to conf.-rm characterization of equipment and tax implications. Other financing options and terms
maybe available ("including financing~ sales tax). Please consult with your oroduct specialist representative for additional financing options.
Quotation Number: GD 00298 for City of Fayetteville Page 3 of 4
GENERAL CONDITIONS
1. ACCEPTANCE OF ORDER: All orders are received subject to Federal Regulations, State and or local taxes, and approval and
acceptance by seller at Seller's General Office.
1. FREIGHT ALLOWANCE: Prices which include full freight allowance are based upon freight rates in effect on the date of quotations,
and are subject to advance or reduction to extent of any changes in freight rates that may become effective before shipment is made.
Trucks to be unloaded by Customer, unless otherwise stated.
2. DELIVERY DATE: All delivery dates are from the date of receipt at the Office of the Seller of the order or final approval by the Buyer
of any necessary blueprints, sketches, specifications or information required for the identification and production of the material covered
by the order.
3. EXCEPTIONS: The Seller shall not be liable for failure in shipment or delivery caused by fires, strikes, differences with employees,
casualties, delays in transportation, shortage of cars, force majeure, or caused beyond sellers control.
4. INSURANCE: Industry standard and customary general liability, automotive liability, and workman's compensation insurance limits
apply. Special endorsements including indemnifications, waiver of subrogation, completed operations and primary wording resulting in
additional premium to be at the added expense of the owner or general contractor.
5. CANCELLATIONS: Orders are not subject to cancellation except upon such terms and conditions as may be agreed in writing.
6. WARRANTY: LPS Material Handling. (herein after call The Supplier) warrants to and for the sole benefit of the original purchaser of
products resold or of The Seller's design and manufacture, that the products shall be free from defects in material workmanship, subject
to the following express provisions. Products for resale are covered by the individual manufacturer's warranty policy, copies of, which
are available upon request. The Supplier will expeditiously purse the remedies authorized by the individual manufacturer and handle all
procedures associated with a warranty claim. All products, designed and fabricated by The Supplier are warranted for one-year base
warranty period, commencing on the earlier of the date of The Suppliers approved installations or sixtieth (60th ) day after the date of
shipment. This warranty covers the repair or replacement of the defective Product units or components at The Suppliers sole election and
expense, including reasonable labor, travel, and freight. Parts and Assembly Warranty: All spare or replacement parts are warranted to
cover the cost of replacement parts and freight only to ninety (90) days from the date shipment. THE ABOVE WARRANTIES ARE IN
LIEU OF ANY OTHER WARRANTIES. EITHER EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY
IMPLIED WARRANTY OF MERCHANTABLILITY OR FITNESS FOR A PARTICULAR PURPOSE. In no event, shall The Supplier
be responsible for or liable to anyone, including third parties, for special, indirect, collateral, punitive, incidental, consequential damages,
even if The Supplier has been advised of the possibility of such damages. Such excluded damages include, but are not limited to, loss of
goodwill, loss of profits, loss of use, interruptions of business, or other similar indirect financial loss. The limited Warranty shall be void
and of no effect(i) if a Product is altered or modified from its original condition as installed or as delivered at or from the factory, (ii) to
the extent that the product defect is the direct result of improper installation, operation beyond capacity or other than in accordance with
the manufacturer's instructions, abuse, careless or negligent use, or failure to maintain the Product as recommended by the manufactures
or (iii) if the original purchaser does not notify The Supplier's Warranty Department of the defect within sixty (60) days after the product
defect is discovered.
7. STANDARD VARIATIONS: All material, unless otherwise agreed, to be within the limits of sizes and weights published by Seller
and subject to Seller's standard variations.
8. SHORTAGE, RECLAIMATIONS, ETC.: The quantity of material shown by the invoice shall in all cases govern settlement, unless
notice of shortage is given by Buyer, to the Transportation Company and the Seller within ten (10) days after receipt of material. Claims
for other errors, deficiencies or imperfections will not be entertained by the Seller unless made within thirty (30) days after receipt of
materials. Materials must not be returned except by written permission of the Seller.
9. TOOLS AND DIES: Such tools or dies as may be required by the Seller for the completion of the work are and shall remain the
property of Seller even though a charge is included in the proposal.
10. PATENT INFRINGEMENTS: We assume no responsibility for patent infringement on any item built to customer's specifications,
either verbal or written.
11. PAYMENT: Unless otherwise provided, payments shall be made at the Office of the Seller no later than fifteen (15) days following
date of invoice. Buyer shall pay Seller all costs of collection and reasonable attorney's fees incurred in the enforcement of or arising out
of the agreement or any right there under.
12. IMMEDIATELY DUE: In the event Buyer assigns, sells out, becomes insolvent or bankrupt, sustains a fire loss or removes or
encumbers a substantial portion of his stock in trade, or fixtures and or store equipment is recorded, Seller may at its option declare any
unpaid balance immediately due and payable regardless of credit extended.
13. PERMITS: The Buyer of the equipment quoted heron shall be responsible for all permits, etc., required by any governmental
authority for the installation, operation or use of this equipment.
Quotation Number: GD 00298 for City of Fayetteville Page 4 of 4
