HomeMy WebLinkAbout16-25 RESOLUTIONPage 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 16-25
File Number: 2024-00965
PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES (RESOLUTION):
A RESOLUTION TO APPROVE THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL
EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS TO TEAR DOWN, INSPECT,
REPAIR, AND MAINTAIN WARRANTY WHERE APPLICABLE FOR VEHICLE AND EQUIPMENT REPAIRS
AS NEEDED THROUGH DECEMBER 31, 2025, WITHIN THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code Ann. §14-58-104(6), formal competitive bidding is not necessary for “replacement
parts and labor for repairs of machinery and equipment.”
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of parts and repair
services from original equipment manufacturers or their authorized vendors to tear down, inspect, repair and maintain
warranty where applicable for vehicle and equipment repairs as needed through December 31, 2025, within the
approved budget.
PASSED and APPROVED on January 7, 2025
Approved:
_______________________________
Molly Rawn, Mayor
Attest:
_______________________________
Kara Paxton, City Clerk Treasurer
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-00965
MEETING OF JANUARY 7, 2025
TO: Mayor Rawn and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES
RECOMMENDATION:
COUNCIL APPROVES THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL
EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR LOCATIONS TO TEAR
DOWN, INSPECT, REPAIR AND MAINTAIN WARRANTY WHERE APPLICABLE REGARDING VEHICLES
AND EQUIPMENT FOR REPAIRS UP TO OR EXCEEDING $35,000 ANNUALLY THROUGH DECEMBER
31ST 2025 AND WITHIN APPROVED BUDGET.
BACKGROUND:
Fleet Operations occasionally has authorized shops or distributors perform internal engine and powertrain work
on newer equipment that may be covered under warranty or older equipment no longer covered under
warranty when Fleet does not have the workforce, scheduling or space ability to perform them in a timely
manner due to current workload. Tear down, inspect and repair services are exempt from quotes. Fleet
typically stays under $15,000 per year for these services, but there have been large costly repairs this past
year to City vehicles and equipment. Sometimes, while performing in-depth tear down, inspection and repairs,
there may be broken components found that are not covered under warranty and require replacement at the
time of warranty repair.
DISCUSSION:
Fleet Operations recommends approving total expenditures in excess of $35,000, per City Policy, through the
end of the fiscal year for these vendors.
BUDGET/STAFF IMPACT:
The purchases for parts and repair services are budgeted in the shop fund.
ATTACHMENTS: SRF (#3)
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-00965
PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES
A RESOLUTION TO APPROVE THE PURCHASE OF PARTS AND REPAIR SERVICES FROM
ORIGINAL EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS TO TEAR
DOWN, INSPECT, REPAIR, AND MAINTAIN WARRANTY WHERE APPLICABLE FOR
VEHICLE AND EQUIPMENT REPAIRS AS NEEDED THROUGH DECEMBER 31, 2025, WITHIN
THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code Ann. §14-58-104(6), formal competitive bidding is not necessary
for “replacement parts and labor for repairs of machinery and equipment.”
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
parts and repair services from original equipment manufacturers or their authorized vendors to tear
down, inspect, repair and maintain warranty where applicable for vehicle and equipment repairs as
needed through December 31, 2025, within the approved budget.
City of Fayetteville Staff Review Form
2024-965
Item ID
1/7/2025
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Ross Jackson 12/10/2024 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
COUNCIL APPROVES THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL EQUIPMENT
MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR LOCATIONS TO TEAR DOWN, INSPECT, REPAIR AND
MAINTAIN WARRANTY WHERE APPLICABLE REGARDING VEHICLES AND EQUIPMENT FOR REPAIRS UP TO OR
EXCEEDING $35,000 ANNUALLY THROUGH DECEMBER 31ST 2025 AND WITHIN THE APPROVED BUDGET.
Budget Impact:
9700.770.1910-5214.00 Shop
Account Number Fund
NA NA
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $1,152,500.00
Expenses (Actual+Encum)$-
Available Budget $1,152,500.00
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
$347.00 Remaining Budget $1,152,500.00
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
