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HomeMy WebLinkAbout34-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 34-25 File Number: 2024-00906 TEECO SAFETY, INC. (POLICE DEPARTMENT HANDGUN REPLACEMENT): A RESOLUTION TO AWARD BID #24-50 AND AUTHORIZE THE PURCHASE OF REPLACEMENT HANDGUNS, MAGAZINES, OPTICS, WEAPON LIGHTS, AND HOLSTERS FROM TEECO SAFETY, INC. IN THE AMOUNT OF $244,794.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES WHEREAS, the currently issued police handguns were issued in May 2017 and are reaching their safe and practical end of life after thousands of training rounds fired; and WHEREAS, the Fayetteville Police Department is transitioning to the Glock Model 45 9mm caliber handgun and will trade one -hundred thirty Glock Model 35 handguns and forty-four Glock Model 23 handguns for credit to help offset the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-50 and authorizes the purchase of replacement handguns, magazines, optics, weapon lights, and holsters from TEECO Safety, Inc. in the amount of $244,794.00 plus any applicable taxes and freight charges. PASSED and APPROVED on January 7, 2025 Approved: E-SIGNED by Molly Rawn on 2025-01-14 21:51:48 GMT Molly Rawn, Mayor Attest: ``�����FtK TRF����� _NNN •xTY E-SIGNED by Kara Paxton on 2025-01-14 23:26:30 GMT=O: FAYETTEVILLE•�= Kara Paxton, City Clerk Treasurer G�•;9 5\,` TON Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2025 TO: Mayor Rawn and City Council THRU: FROM: Mike Reynolds, Police Chief CITY COUNCIL MEMO SUBJECT: Police Department Scheduled Handguns Replacement RECOMMENDATION: 2024-00906 Staff recommends approval of bid #24-50 to TEECO Safety, Inc. for the purchase of replacement handguns, magazines, optics, weapon lights, and holsters in the amount of $244,794.00 plus applicable taxes and freight charges. BACKGROUND: The department transitioned to Glock police service handguns in May of 2007. The department currently issues Glock Model 35 and Glock Model 23 police handguns to its officers depending on assignment. The currently issued police handguns were issued in May 2017, and are reaching their safe and practical "end of life" after thousands of training rounds fired. The police department's current inventory of handguns was acquired in May 2017. The proposed replacement, which is approved and funded by the 2025 Capital Improvement Program (CIP), supports modern law enforcement needs with optics -ready handguns proven to improve accuracy and situational awareness. DISCUSSION: The current issued police handguns are approximately seven (7) years old, and have had thousands of training rounds fired through them. They are approaching their safe and practical "end of life." The Fayetteville Police Department is transitioning to the Glock Model 45 9mm caliber handgun. These handguns will be equipped with an Aimpoint ACRO 2 Direct Cut Optic, which represents a significant advancement in law enforcement technology, enhancing officer safety and performance in the field by improving target acquisition, accuracy, and situational awareness, especially in dynamic environments. The integration of the optics into handguns has been supported by research and real -world evaluations demonstrating reduced training times, higher qualification proficiency, and better decision -making under stress. Additionally, the handguns will also be equipped with the Streamlight TLR-1 Weapon Lights, replacing the current 17-year-old inventory. Each Glock Model 45 handgun will come with five (5) magazines. The Fayetteville Police Department will trade one -hundred thirty (130) Glock Model 35 handguns and forty-four (44) Glock Model 23 handguns for credit to help offset the cost of this project. In addition, all holsters for both uniform and plain -clothes assignments will be replaced to fit the Glock Model 45 police handguns. TEECO Safety, Inc. was the sole bidder on bid #24-50, and formal bid #24-50 includes pricing for the replacement of all primary Glock handguns and accessories. BUDGET/STAFF IMPACT: Funding for this purchase is currently budgeted within the Police Weapon Replacement project of the approved Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 2025 CIP. There is no impact on current staffing levels as a result of this purchase. ATTACHMENTS: SRF (#3) , Staff Memo (#4) , Official Bid Tabulation - Bid #24-50 (#5), Bid 24-50 Addendum 2 (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-00906 Police Department Scheduled Handguns Replacement A RESOLUTION TO AWARD BID #24-50 AND AUTHORIZE THE PURCHASE OF REPLACEMENT HANDGUNS, MAGAZINES, OPTICS, WEAPON LIGHTS, AND HOLSTERS FROM TEECO SAFETY, INC. IN THE AMOUNT OF $244,794.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES WHEREAS, the currently issued police handguns were issued in May 2017 and are reaching their safe and practical end of life after thousands of training rounds fired; and WHEREAS, the Fayetteville Police Department is transitioning to the Glock Model 45 9mm caliber handgun and will trade one -hundred thirty Glock Model 35 handguns and forty-four Glock Model 23 handguns for credit to help offset the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-50 and authorizes the purchase of replacement handguns, magazines, optics, weapon lights, and holsters from TEECO Safety, Inc. in the amount of $244,794.00 plus any applicable taxes and freight charges. Page 1 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2024-906 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/27/2024 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends approval of bid #24-50 to TEECO Safety, Inc. for the purchase of replacement handguns, magazines, optics, weapon lights, and holsters in the amount of $244,794.00 plus applicable taxes. 4470.200.8200-5210.00 Account Number 15013.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Sales Tax Capital Improvements Fund Police Weapon Replacement Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 531,018.00 $ 29,523.65 501,494.35 $ 244,794.00 e. 256,700.35 Previous Ordinance or Resolution # Approval Date: V20221130 CITY OF FAYETTEVILLE ARKANSAS TO: Molly Rawn, Mayor FROM: Mike Reynolds, Chief of Police DATE: December 17, 2024 U)"J, ifil'. 41 M, SUBJECT: Police Department Handgun Replacement STAFF MEMO RECOMMENDATION: Staff recommends approval of bid #24-50 to TEECO Safety, Inc. for the purchase of replacement handguns, magazines, optics, weapon lights, and holsters in the amount of $244,794.00 plus applicable taxes. BACKGROUND: The department transitioned to Glock police service handguns in May of 2007. The department currently issues Glock Model 35 and Glock Model 23 police handguns to its officers depending on assignment. The currently issued police handguns were issued in May 2017, and are reaching their safe and practical "end of life" after thousands of training rounds fired. The police department's current inventory of handguns was acquired in May 2017. The proposed replacement, which is approved and funded by the 2025 Capital Improvement Program (CIP), supports modern law enforcement needs with optics -ready handguns proven to improve accuracy and situational awareness. DISCUSSION: The current issued police handguns are approximately seven (7) years old, and have had thousands of training rounds fired through them. They are approaching their safe and practical "end of life." The Fayetteville Police Department is transitioning to the Glock Model 45 9mm caliber handgun. These handguns will be equipped with an Aimpoint ACRO 2 Direct Cut Optic, which represents a significant advancement in law enforcement technology, enhancing officer safety and performance in the field by improving target acquisition, accuracy, and situational awareness, especially in dynamic environments. The integration of the optics into handguns has been supported by research and real - world evaluations demonstrating reduced training times, higher qualification proficiency, and better decision -making under stress. Additionally, the handguns will also be equipped with the Streamlight TLR-1 Weapon Lights, replacing the current 17-year-old inventory. Each Glock Model 45 handgun will come with five (5) magazines. The Fayetteville Police Department will trade one -hundred thirty (130) Glock Model 35 handguns and forty-four (44) Glock Model 23 handguns for credit to help offset the cost of this project. In addition, all holsters for both uniform and plain -clothes assignments will be replaced to fit the Glock Model 45 police handguns. TEECO Safety, Inc. was the sole bidder on bid #24-50, and formal bid #24-50 includes pricing for the replacement of all primary Glock handguns and accessories. Mailing Address.-www.fayetteville=ar.gov 8-00-N -S n Carr emw4al-Blvd- Fayetteville, AR 72704 BUDGET/STAFF IMPACT: Funding for this purchase is currently budgeted within the Police Weapon Replacement project of the approved 2025 CIP. There is no impact on current staffing levels as a result of this purchase. Attachments: SRF 2024-906 Official Bid Tabulation — Bid #24-50 Bid 24-50 Addendum 2 CITY OF FAYETTEVILLE ARKANS ARKANSAS BID TABULATION Bid 24-50, Glock Pistols DEADLINE: Tuesday, November 26, 2024 at 2:00 PM TEECO SAFETY Extended 1 Glock 45 Pistols (with three 17-round magazines, Aimpoint optics, Ameriglo front sites, and square notch back sites) 200 EA 9$38.72 $187,744.00 2 Additional 17-Round Magazines 400 EA $20.00 $8,000.00 3 Streamlight TLR-1 Weapon Lights 200 EA $149.00 $29,800.00 4 Safariland STX Basketweave Holsters 180 EA $189.00 $34,020.00 5 Safariland ALS Concealment Paddle Holsters 180 EA $129.00 $23,220.00 6 Safariland Injection Molded Belt Loop Holster Attachments 180 EA 18.50 $3,330.00 7 Trading for Credit: Glock 35 pistols 130 EA - 240.00 -$31,200.00 8 Trading for Credit: Glock 23 pistols 44 EA - 230.00 -$10,120.00 Kenny Fitch, Purchasing Agent CITY OF VA FAYETTEVILLE ARKANSAS Bid 24-50 Addendum 2 TEECO SAFETY TEECO-ARKANSAS Supplier Response Event Information Number: Bid 24-50 Addendum 2 Title: Glock Pistols Type: Invitation to Bid Issue Date: 11 /17/2024 Deadline: 11/26/2024 02:00 PM (CT) Notes: The City of Fayetteville is seeking bids from qualified vendors for the purchase of Glock pistols and Glock pistol accessories. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteville-ar.gov or by calling (479) 575-8258. Contact Information Contact: Kenny Fitch Purchasing Agent Address: Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Email: kfitch@fayetteville-ar.gov Page 1 of 3 pages Vendor: TEECO SAFETY Bid 24-50 Addendum 2 TEECO SAFETY Information Contact: PAUL VINER Address: 19927 130 BENTON, AR 72015 Phone: (501) 943-8046 Fax: (501) 943-8047 Email: pau@teecosafety.com Web Address: teecosafetyinc.com By submitting your response, you certify that you are authorized to represent and bind your company. PAUL M VINER Signature Submitted at 1112512024 08:18:32 AM (CT) Supplier Note paul@teecosafety.com Email The pistols will be ordered through GLOCK shipping is 90 to 120 days for delivery. and Requested Attachments Bid 24-50, Bid Form and Signature Pages PAPER WORK REVISED 11 21 2024.pdf Please attach your signed, completed form. This can be found in the 'Attachments' tab. Bid Attributes 1 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. ❑✓ Yes ❑ No 2 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. ❑✓ Yes ❑ No 3 Addendum Acknowledgement: By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued for this bid. 2 1 agree Page 2 of 3 pages Vendor: TEECO SAFETY Bid 24-50 Addendum 2 4 Check Yes or No: Bidder is an authorized Glock law enforcement distributor or sub -distributor in the state of Arkansas. 2 Yes ❑ No Bid Lines Quantity: 200 8 Trading for Credit: Glock 23 pistols (enter price as a negative amount) Quantity: 44 UOM: EA Price: F $-230.00 Total: $-10,120.00 Response Total: $244,794.00 Page 3 of 3 pages Vendor: TEECO SAFETY Bid 24-50 Addendum 2 www.910CLOan CLOCK, Inc. 6000 Highlands Parkway Smyrna. GA 30082 USA Tel. +1 770 432 1202 Fax +1 770 433 8719 OCK PERFECTION City of Fayetteville VIA EMAIL Purchasing Division kfitch@favetteville-ar.zov Attn: Kenny Fitch City of Fayetteville, AR Re.- Authorized Aeency Sales Dear Mr. Fitch, Please be advised, TEECO Safety, Inc., located at 19927 I-30 South, Benton, AR 72015, is an authorized GLOCK law enforcement distributor for sales of GLOCK weapon systems, parts and accessories in the State of Arkansas. Therefore, TEECO Safety, Inc. can service the procurement needs for GLOCK products of law enforcement agencies in the State of Arkansas. TEECO Safety, Inc. will handle directly all communications regarding pricing, terms and conditions as well as trade ins, if any, of out of commission firearms towards partial payment of new GLOCK pistols. Sincerely, GLOCK, Inc. Carlos 4AGue�v�ara Vice President - General Counsel City of Fayetteville Bid 24-50, Glock Pistols SECTION 03: REFERENCES The following information is required from all Bidders so all bids may be reviewed and properly evaluated: COMPANY NAME: r NUMBER OF YEARS IN BUSINESS: , ;?e� HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULL TIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT:_FULLTIME PARTTIME PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed): 1.1���� /S6�/� • COMPANY NAME CITY, STATE, ZIP A&t2 CONTACT PERSON TELEPHONE DATE COMPLETED CITY, STATE, ZIP %�!»Y739r1 � li.✓ n �° Ll C�l11dl.�n CONTACT PERSON COMPANrNAME ll CITY, STATE, ZIP CONTAC PERSON , TELEPHONE 7%b—e�;=� DATE COMPLETED / 1 i i /.1>.i✓ �y /.L�.i •• T6EP40NE ThfPHONE DATE COMPLETED DATE COMPLETED E- A ADD S � E-MAIL ADDRESS � City of Fayetteville, AR Bid 24-50, Glock Pistols Page 17 of 20 City of Fayetteville Bid 24-50, Glock Pistols SECTION 04: BID FORM 1. DISCLOSURE INFORMATION Upon signing this Bid, the bidder certifies the following: a. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. PLEASE CHECK ONE OF THE FOLLOWING OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR COMPANY: ✓ 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): b. Bidder has read and agrees to the requirements set forth in this bid, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. c. Unless otherwise noted and explained, the unit(s) bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. d. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. e. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. f. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. City of Fayetteville, AR Bid 24-50, Glock Pistols Page 18 of 20 g. 1 certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. h. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 2. ADDENDA ACKNOLEDGEM ENT: Acknowledge receipt of addenda for this invitation to bid by signing and dating below. All addendums are hereby made a part of the bid documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject Contractor to disqualification. ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 3. DEBARMENT CERTIFICATION a. As an interested party on this project, you are required to provide debarment/suspension certification indicating compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. b. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. c. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 24-50, Glock Pistols Page 19 of 20 4. SIGNATURE SUBMITTAL *NAME OF COMPANY: *D/B/A or Corporatioi *BUSINESS ADDRESS: *CITY; j/*STATE: _*ZIP: �?���� *PHONE: v 3Ze' -- 2 FAX: * E-MAIL: *TAX ID NUMBER: %� �% y �J,3C� AR SECRETARY OF STATE FILING #: e1IZ%1,4.� UNIQUE ENTITY NUMBER:4i�3 %yz J�cT�UlA® CAGE NUMBER: PRINTED NAME: TITLE: ff���j'-" DATE: END OF BID FORM City of Fayetteville, AR Bid 24-50, Glock Pistols Page 20 of 20 City of Fayetteville Bid 24-50, Glock Pistols Appendix A: Technical Specifications ALL BIDDERS SHALL SUBMIT THIS `TECHNICAL SPECIFICATIONS" SECTION WITH BID. FAILURE TO SUBMIT A RESPONSE ON THIS `TECHNICAL SPECIFICATIONS" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. BIDDING REQUIREMENTS: o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option containing a blank (example a._J, bidder shall write a "check mark" or write "des" indicating yes if the accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by writing in "no" and writing on the Citds bid forms how the specification is not met or how the unit(s) bid differ from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification and can result in bidder DISQUALIFIC4 TION. Bidders shall NOT supply warranty papers for the City to interpret -whether a warranty specification is met or not. 1. GENERAL- 1.1 It is the intent of the following specifications to describe Glock pistols, attachments, and accessories. Glock shall be the only approved brand of pistol. 1.2 The City of Fayetteville intends to trade (130) Glock 35 pistols and (44) Glock 23 pistols for credit. 1.3 This bid is for equipment only. 1.4 All specifications are written to minimums, unless otherwise noted. 1.5 All unit(s) bid shall meet or exceed the minimum requirements, or they will be deemed incomplete and will not be considered for bid award. 1.6 Unit(s) bid shall be new and of the latest standard production model as offered for commercial trade. 2. MANUFACTURER/MODEL— a. The model of the pistols shall be Glock 45. b Pistols shall be capable of firing 9mm ammunition. c.istols shall be equipped with an Aimpoint ACRO 2 Direct Cut optic. d._ Pistols shall be equipped with an Ameriglo subdued Tritium night front site with a black /outline at the appropriate height to co -witness with the Aimpoint optic. e._ Pistols shall be equipped with a black square notch rear site at the appropriate height to /co -witness with the Aimpoint optic. f. / Three 17-round capacity magazines shall be included with each pistol. g. /Additional magazines shall have 17-round capacity. h. 5 Weapon lights shall be Streamlight TLR-1 (300lumens). i. W7Holsters shall be black Safariland STX Basketweave Holsters, model 6360RDS, compatible with Aimpoint optic and Streamlight. j. ✓ Additional holsters shall be black Safariland ALS Concealment Paddle Holsters, model /I378RDS, compatible with Aimpoint optic and Streamlight. k. V Additional holster attachment shall be 2A" Safariland Injection Molded Belt Loop, model 567BL, with standard drop. City of Fayetteville, AR Bid 24-50, Clock Pistols Appendix A: Technical Specifications