HomeMy WebLinkAbout33-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 33-25
File Number: 2024-00940
2025 PUBLIC SAFETY EQUIPMENT (GRANT AWARD):
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING PUBLIC SAFETY
EQUIPMENT GRANT FROM THE ARKANSAS DEPARTMENT OF PUBLIC SAFETY IN THE AMOUNT OF
$75,000.00 FOR THE POLICE DEPARTMENT TO FACILITATE THE SECURE TRANSFER OF VIDEO
EVIDENCE TO CLOUD STORAGE AND PURCHASE ADDITIONAL TASERS, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to accept a non -
matching Public Safety Equipment grant from the Arkansas Department of Public Safety in the amount of $75,000.00
for Police Department to facilitate the secure transfer of video evidence to cloud storage and purchase additional tasers.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on January 7, 2025
Approved:
E-SIGNED by Molly Rawn
on 2025-01-14 21:51:44 GMT
Molly Rawn, Mayor
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E-SIGNED by Kara Paxtorg�: FAYETTEVILLE•�
on 2025-01-14 23:26:03 GMT.
Kara Paxton, City Clerk Treasurer /9s .....
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Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2025
TO: Mayor Rawn and City Council
THRU:
FROM: Mike Reynolds, Police Chief
SUBJECT: 2025 Public Safety Equipment Grant Award
RECOMMENDATION:
CITY COUNCIL MEMO
2024-00940
Staff recommends acceptance and approval of the non -matching 2025 Public Safety Equipment Grant (PSEG)
from the Arkansas Department of Public Safety (DPS) for a total award of $75,000, and approval of a budget
adjustment.
BACKGROUND:
The Arkansas Department of Public Safety announced grant awards for the 2025 DPS PSEG (Act 786)
Program. The DPS PSEG funds support projects that allow for the improvement and delivery of best police
practices through increasing access to state-of-the-art safety equipment, training, or accreditation to improve
trust between law enforcement and the persons in the communities they serve in the State of Arkansas. With
this funding, the DPS supports projects that identify and expand promising police practices by utilizing safety
equipment that follows best police practices.
DISCUSSION:
The Fayetteville Police Department has a collection of approximately 50 terabytes of evidence video data
stored with WatchGuard. This video evidence needs to be effectively maintained and managed. The
challenge is ensuring seamless and efficient maintenance, evaluating, and executing the most suitable data
storage solution for our organization's needs. $58,890 of this grant funding will be used to facilitate the secure
transfer of these videos in Cloud storage, involving data conversion, storage system updates, and adherence
to legal and regulatory compliance standards. The successful completion of this project will enable us to
maintain the integrity, and accessibility of these crucial evidence videos, ensuring that they remain available for
ongoing legal proceedings, and meet records retention guidelines.
Currently, not all sworn personnel of the Fayetteville Police Department are equipped with Tasers, limiting
their ability to respond with the appropriate level of force to reasonably control and deescalate certain
situations. This gap in equipment availability has highlighted the need for an expanded inventory of Tasers
across our department. By increasing the availability of Tasers, we can provide officers with the tools they
need to reduce the risk of harm to themselves or others during encounters, improve overall safety, and
strengthen community trust in our commitment to responsible policing. $16,110 of this grant funding will be
utilized to purchase additional Tasers to ensure all officers have this less lethal option.
BUDGET/STAFF IMPACT:
This grant does not require matching funds. A budget adjustment of $75,000 will establish the necessary
revenue and expenditure budgets within the City's project accounting system. There is no impact on staffing
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
associated with this grant.
ATTACHMENTS: SRF (#3) , BA (#4) , SRM (#5), City of Fayetteville Police Department - MOU (#6), Arkansas
Public Safety Equipment Grant Award Approved Budget (#7)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-00940
2025 Public Safety Equipment Grant Award
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING PUBLIC
SAFETY EQUIPMENT GRANT FROM THE ARKANSAS DEPARTMENT OF PUBLIC SAFETY
IN THE AMOUNT OF $75,000.00 FOR THE POLICE DEPARTMENT TO FACILITATE THE
SECURE TRANSFER OF VIDEO EVIDENCE TO CLOUD STORAGE AND PURCHASE
ADDITIONAL TASERS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE.)
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn
to accept a non -matching Public Safety Equipment grant from the Arkansas Department of Public Safety
in the amount of $75,000.00 for Police Department to facilitate the secure transfer of video evidence to
cloud storage and purchase additional tasers.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Mike Reynolds
Submitted By
City of Fayetteville Staff Review Form
2024-940
Item ID
1/7/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/11/2024 POLICE (200)
Submitted Date Division / Department
Action Recommendation:
Staff recommends acceptance and approval of the non -matching 2025 Public Safety Equipment Grant (PSEG) from
the Arkansas Department of Public Safety (DPS) for a total award of $75,000, and approval of a budget adjustment.
Budget Impact:
1010.200.2920-4302.01
General Fund
Account Number Fund
32209.2501 Police - Dept of Public Safety Equip Grant
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 75,000.00
75,000.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division POLICE (200) Adjustment Number
/Org2
2025 (BY)
Requestor: Willie Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends acceptance and approval of the non -matching 2025 Public Safety Equipment Grant (PSEG) from the
Arkansas Department of Public Safety (DPS) for a total award of $75,000, and approval of a budget adjustment.
COUNCIL DATE: 1/7/2025
ITEM ID#: 2024-940
Nolly Black
1217012024 12:04 PM
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
75,000 75,000
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.20241029
Account Name
1010.200.2920-4302.01
- 75,000
32209
2501 RE
State Grants - Operational
1010.200.2920-5210.00
1010.200.2920-5315.00
56,400 -
18,600 -
32209
32209
2501 EX
2501 EX
Minor Equipment
Contract Services
I of 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2024
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: December 11, 2024
SUBJECT: 2025 Public Safety Equipment Grant Award
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends acceptance and approval of the non -matching 2025 Public Safety
Equipment Grant (PSEG) from the Arkansas Department of Public Safety (DPS) for a total
award and budget adjustment in the amount of $75,000.
BACKGROUND:
The Arkansas Department of Public Safety announced grant awards for the 2025 DPS
PSEG (Act 786) Program. The DPS PSEG funds support projects that allow for the
improvement and delivery of best police practices through increasing access to state-of-the-art
safety equipment, training, or accreditation to improve trust between law enforcement and the
persons in the communities they serve in the State of Arkansas. With this funding, the DPS
supports projects that identify and expand promising police practices by utilizing safety
equipment that follows best police practices.
DISCUSSION:
The Fayetteville Police Department has a collection of approximately 50 terabytes of
evidence video data stored with WatchGuard. This video evidence needs to be effectively
maintained and managed. The challenge is ensuring seamless and efficient maintenance,
evaluating, and executing the most suitable data storage solution for our organization's needs.
$58,890 of this grant funding will be used to facilitate the secure transfer of these videos in
Cloud storage, involving data conversion, storage system updates, and adherence to legal and
regulatory compliance standards. The successful completion of this project will enable us to
maintain the integrity, and accessibility of these crucial evidence videos, ensuring that they
remain available for ongoing legal proceedings, and meet records retention guidelines.
Currently, not all sworn personnel of the Fayetteville Police Department are equipped
with Tasers, limiting their ability to respond with the appropriate level of force to reasonably
control and deescalate certain situations. This gap in equipment availability has highlighted the
need for an expanded inventory of Tasers across our department. By increasing the availability
of Tasers, we can provide officers with the tools they need to reduce the risk of harm to
themselves or others during encounters, improve overall safety, and strengthen community trust
in our commitment to responsible policing. $16,110 of this grant funding will be utilized to
purchase additional Tasers to ensure all officers have this less lethal option.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
This grant does not require matching funds. A budget adjustment of $75,000 will
establish the necessary revenue and expenditure budgets within the City's project accounting
system. There is no impact on staffing associated with this grant.
Attachments:
Budget Adjustment
2025 Public Safety Equipment Grant Award Documents
COL. MIKE A. HAGAR
Secretary
State of Arkansas
Governor Sarah Huckabee Sanders
DEPARTMENT OF PUBLIC SAFETY
1 State Police Plaza Drive
Little Rock, Arkansas 72209
Office: (501) 618-8235
MEMORANDUM OF UNDERSTANDING
In accordance with Act 786 of 2021 the Arkansas Department of Public Safety is responsible for
awarding funding from the Public Safety Equipment Grant Fund. Pursuant to the foregoing authority, the
Arkansas Department of Public Safety has established the Public Safety Equipment Grant Fund
Committee to award funding to applicants who, in the Committee's judgment, best facilitate improving
trust between Arkansas law enforcement officers and the communities they serve.
The purpose of this memorandum of understanding is to outline the requirements for applicants that
receive grant funding under the DPS Public Safety Equipment Grant Program.
Based on the above, the Arkansas Department of Public Safety ("DPS") and the
( City of Fayetteville Police Department ) ("Agency") agree as follows:
1. The Agency will maintain records and receipts for items purchased with the grant funds and will
furnish copies of all receipts to DPS quarterly by the end of the month (March, June, September,
and December) following the expenditure.
2. Any modification or changes exceeding 10% to the Agency's approved budget must be
authorized by the DPS Committee before expenditures for the changes can be made. Any
awarded funds not expended during the period set out in the preceding paragraph and in
accordance with the budget or approved changes shall be refunded to DPS by 4:30 p.m.
December 31, 2025.
3. The awarded funds are subject to audit by DPS and/or the Department of Legislative Audit.
Misuse of these funds will result in the Agency being required to reimburse DPS for the funds
awarded. Any false, fictitious, or fraudulent statements or claims may result in criminal, civil, or
administrative penalties and may prohibit administrations from receiving future awards. (U.S.
Code, Title 18, Section 1001)
4. Agencies will be required to complete any surveys related to the implementation and success of
the program.
5. The following items will NOT be considered for funding and any funds awarded should not be
used for these items:
• Salaries, over time, fringe benefits related to salaries
• Any Specialty Court
• Real Estate
• Vessel or Aircraft (with the exception of UAS/drones in accordance with Act 525 of
2023)
• Firearms
• Construction Projects
• Buy Money
6. DPS will terminate this agreement and require repayment of any grant funding in the
event of fraud, misuse, or expenditures not related to the approved project.
This MOU is in effect from December 2, 2024 through December 31, 2025 and will remain in
full force and effect for the duration of the agreement period, not to exceed one year, unless
otherwise terminated by DPS.
STGNATTTRF.S
Cc I. AU 64-��r
Col. Mike A. Hagar
Secretary
Arkansas Department of Public Safety
E-SIGNED by Molly Rawn
on 2025-01-14 21:51:46 GMT
Molly Rawn, Mayor
Authorized Representative
City of Fayetteville Police Department
2
Date: 12/02/2024
Date: 1/7/2025
Col. Mike A. Hagar
Secretary
State of Arkansas
Governor Sarah Huckabee Sanders
DEPARTMENT OF PUBLIC SAFETY
RESEARCH AND PLANNING DIVISION
1 State Police Plaza Drive
Little Rock, Arkansas 72209
Office: (501) 618-8235
Christopher Clem, Ph.D.
Director
ARKANSAS PUBLIC SAFETY EQUIPMENT GRANT AWARD
APPROVED BUDGET
Award Number: 25PSEGO16
Fayetteville Police Department
1800 N. Stephen Carr Memorial Blvd
Fayetteville, AR 72704
CATEGORY 07: CLOUD BASED STORAGE
CATEGORY 08: ON -PREMISES SERVER/STORAGE
CATEGORY 12: NON -LETHAL EQUIPMENT (Tasers)
$18,600.00
$40,290.00
$16,110.00
TOTAL AWARD: $75,000.00
❖ The following items will NOT be considered for funding and your awarded funds must
not be used for these items:
• Salaries, overtime, fringe benefits related to salaries
• Any Specialty Court
• Real Estate
• Vessel or Aircraft (except for UAS/Drones in accordance with Act 252 of 2023)
• Firearms
• Construction Projects
• Buy Money
Congratulations on your 2025 DPS Public Safety Equipment Grant Program Award. We look
forward to working with your agency to continue to improve community trust within the State of
Arkansas. Please feel free to contact us by email at dps.r rg ants(adps.arkansas.gov or phone at
(501) 618-8235 if you have any questions.
