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Home My WebLink About28-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 28-25 File Number: 2024-00895 SCREENED TOPSOIL (BID 25-16): A RESOLUTION TO AWARD BID 925-16 AND AUTHORIZE THE PURCHASE OF SCREENED TOPSOIL FROM BLUE RIBBON SITE SERVICES, LLC. AND N.E.C., INC. DEPENDING ON AVAILABILTY AND DISTANCE, IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-16 and authorizes the purchase of Screened Topsoil from Blue Ribbon Site Services, LLC and N.E.C., Inc., depending on availability and distance, in variable amounts and for varying unit prices as needed through the end of 2025. PASSED and APPROVED on January 7, 2025 Approved: E-SIGNED by Molly Rawn on 2025-01-14 21:51:32 GMT Molly Rawn, Mayor All II I II//�� `��RK TRF�i�� Attest: `�� •' STY G E-SIGNED by Kara PaxtoFAYETTEVILLE•;;O= on 2025-01-14 23:24:54 GMT *..q Co ' Kara Paxton, City Clerk Treasurer �i�9cS'y KANSP.O'� �llll I0II0 Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2025 CITY COUNCIL MEMO 2024-00895 TO: Mayor Rawn and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: A resolution to award Bid 25-16 and authorize the purchase of Screened Topsoil from both Blue Ribbon and NEC, depending on availabilty and distance, in variable amounts and for varying unit prices as needed through the end of 2025. RECOMMENDATION: A resolution to award Bid 25-16 and authorize the purchase of Screened Topsoil from both Blue Ribbon and NEC, depending on availability and distance, in variable amounts and for varying unit prices as needed through the end of 2025. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: SRF (#3) , Bid 25-16, Bid Tab - Final (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-00895 A resolution to award Bid 25-16 and authorize the purchase of Screened Topsoil from both Blue Ribbon and NEC, depending on availabilty and distance, in variable amounts and for varying unit prices as needed through the end of 2025. A RESOLUTION TO AWARD BID #25-16 AND AUTHORIZE THE PURCHASE OF SCREENED TOPSOIL FROM BLUE RIBBON SITE SERVICES, LLC. AND N.E.C., INC. DEPENDING ON AVAILABILTY AND DISTANCE, IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-16 and authorizes the purchase of Screened Topsoil from Blue Ribbon Site Services, LLC and N.E.C., Inc., depending on availability and distance, in variable amounts and for varying unit prices as needed through the end of 2025. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2024-895 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/20/2024 TRANSPORTATION SERVICES (410) Submitted Date Division / Department Action Recommendation: A resolution to award Bid 25-16 and authorize the purchase of Screened Topsoil from both Blue Ribbon and NEC, depending on availabilty and distance, in variable amounts and for varying unit prices as needed through the end of 2025. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? Yes Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget $ Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: The "item cost"&"current budget" boxes are blank because these items will vary depending upon fluctuating needs based on citizen requests received, construction projects approved, & other variable fartnrc CITY OF W;M FAYETTEVILLE ARKANSAS BID TABULATION Bid 25-16, Screened Topsoil DEADLINE: Tuesday, October 22, 2024 at 2:00 PM Awarded Both Blue Ribbon NEC Total $60,000.00 $60,000.00 7-5 Line # Description CITY UOM Unit 7xtended Unit I Extended 1 Screened Topsoil - Delivered 1500 CY $25.00 $37,500.00 $25.00 $37,500.00 2 Screened Topsoil - Pickup 1500 Cy 15.00 $22,500.00 15.00 $22,500.00 * NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials. Kenny Fitch, Purchasing Agent l ol3o l aq Sr Purchasing Agent