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HomeMy WebLinkAbout27-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 27-25 File Number: 2024-00894 TRUCK HAULING SERVICES (BID 25-15): A RESOLUTION TO AWARD BID #25-15 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM HAUL AGENT ENTERPRISES, LLC. AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-15 and authorizes the purchase of truck hauling services from Haul Agent Enterprises, LLC as the primary supplier and authorizes the use of other bidders based on price and availability as shown in the bid sheet attached to this Resolution as needed through the end of 2025. PASSED and APPROVED on January 7, 2025 Approved: E-SIGNED by Molly Rawn on 2025-01-14 21:51:29 GMT Molly Rawn, Mayor TRF/ Attest:\TY O,� sG�' =v: FAYETTEVILLE•X— E-SIGNED by Kara Paxto'• on 2025-01-14 23:24:40 GM—f%� co � Kara Paxton, City Clerk Treasurer ///� Gi Q Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2025 CITY COUNCIL MEMO 2024-00894 TO: Mayor Rawn and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: A resolution to award Bid 25-15 and authorize the purchase of Truck Hauling Services from Haul Agent as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. RECOMMENDATION: A resolution to award Bid 25-15 and authorize the purchase of Truck Hauling Services from Haul Agent as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: SRF (#3) , Bid 25-15, Bid Tab - Final (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-00894 A resolution to award Bid 25-15 and authorize the purchase of Truck Hauling Services from Haul Agent as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. A RESOLUTION TO AWARD BID #25-15 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM HAUL AGENT ENTERPRISES, LLC. AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-15 and authorizes the purchase of truck hauling services from Haul Agent Enterprises, LLC as the primary supplier and authorizes the use of other bidders based on price and availability as shown in the bid sheet attached to this Resolution as needed through the end of 2025. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2024-894 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/20/2024 Submitted Date Action Recommendation: TRANSPORTATION SERVICES (410) Division / Department A resolution to award Bid 25-15 and authorize the purchase of Truck Hauling Services from Haul Agent as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? Yes Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget $ Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: The "item cost"&"current budget" boxes are blank because these items will vary depending upon fluctuating needs based on citizen requests received, construction projects approved, & other variable fartnrc CfTY of _ FAYETTEVILLE ARKANSAS BID TABULATION Bid 25-15, Truck Hauling Services DEADLINE: Tuesday, October 22, 2024 at 2:00 PM Total Primary Secondary Haul Agent MDM Trucking $360,500.00 $384,930.00 Line # Description QTY I UOM Unit I Extended Unit I Extended 1 Truck Hauling Services - Asphalt Hauling: Hot mix asphalt from plant to paver. 2 Truck Hauling Services - Miscellaneous Hauling: Excavation/construction debris which may include rock, dirt, chunks of concrete, etc. 3000 Hours 500 Hours $103.00 $309,000.00 103.00 $51,500.00 $109.98 $329,940.00 $109.98 $54,990.00 Attributes How much notice is required by the City before services are requested? 3 hours 24 hours What is the minimum number of hours required per truck request? 2 hours 8 hours ' NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials. )� - anny Fitch, Purchasing Agent aft& ?!:Z� 10 ';30aq Amend ellfuss, Sr Purc ing Agent