HomeMy WebLinkAbout24-25 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 24-25
File Number: 2024-00891
HIGH PERFORMANCE COLD NIIX (BID 25-11):
A RESOLUTION TO AWARD BID 925-11 AND AUTHORIZE THE PURCHASE OF HIGH PERFORMANCE
COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC. AS PRIMARY SUPPLIER AND TO AUTHORIZE
THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END
OF 2025
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-11 and authorizes the
purchase of high performance cold mix asphalt from Emery Sapp & Sons, Inc. as primary supplier and authorizes the
use of other bidders based on price and availability as needed through the end of 2025.
PASSED and APPROVED on January 7, 2025
Approved:
E-SIGNED by Molly Rawn
on 2025-01-14 21:52:28 GMT
Molly Rawn, Mayor
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Attest: `�� •' jy p"�
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E-SIGNED by Kara Paxtor"FAYETTEVILLE:;;O=
on 2025-01-14 23:24:15 GM1%
Kara Paxton, City Clerk Treasurer �i�9cS'y KANSP.O'�
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Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2025
CITY COUNCIL MEMO
2024-00891
TO: Mayor Rawn and City Council
THRU: Susan Norton, Chief of Staff
FROM: Terry Gulley, Asst Public Works Director - Ops
SUBJECT: A resolution to award Bid 25-11 and authorize the purchase of High Performance
Cold Mix from Emery Sapp & Sons as primary supplier in variable amounts and for
varying unit prices and to authorize the use of other bidders based on price and
availablity as needed through the end of 2025.
RECOMMENDATION:
A resolution to award Bid 25-11 and authorize the purchase of High Performance Cold Mix from Emery Sapp &
Sons as primary supplier in variable amounts and for varying unit prices and to authorize the use of other
bidders based on price and availability as needed through the end of 2025.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: SRF (#3) , Bid 25-11, Bid Tab - Final (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
_= City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-00891
A resolution to award Bid 25-11 and authorize the purchase of High Performance Cold Mix from
Emery Sapp & Sons as primary supplier in variable amounts and for varying unit prices and to
authorize the use of other bidders based on price and availablity as needed through the end of
2025.
A RESOLUTION TO AWARD BID #25-11 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC. AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND
AVAILABILITY AS NEEDED THROUGH THE END OF 2025
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-11 and
authorizes the purchase of high performance cold mix asphalt from Emery Sapp & Sons, Inc. as primary
supplier and authorizes the use of other bidders based on price and availability as needed through the
end of 2025.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2024-891
Item ID
1/7/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/20/2024
Submitted Date
Action Recommendation:
TRANSPORTATION SERVICES (410)
Division / Department
A resolution to award Bid 25-11 and authorize the purchase of High Performance Cold Mix from Emery Sapp & Sons
as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based
on price and availablity as needed through the end of 2025.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ -
Expenses (Actual+Encum) $ -
Available Budget $
Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ -
Remaining Budget $
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: The "item cost"&"current budget" boxes are blank because these items will vary depending upon
fluctuating needs based on citizen requests received, construction projects approved, & other variable
fartnrc
CITY OF
FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 25-11, High Performance Cold Mix
DEADLINE: Tuesdav, October 22, 2024 at 2:00 PM
Awarded by Line Item
Atlas Asphalt
Emery Sapp & Sons
Total
$109,680.00
$114,000.00
Line # Description
22
UOM
Unit
Extended
Unit
Extended
1 High Performance Cold Mix - For pick up by the City of Fayetteville from Vendor's location. (*UPM - Mix*)
400 Ton
118.50 $47,400.00
$135.00 $54,000.00
2 High Performance Cold Mix - For delivery by vendor to a City of Fayetteville location. (*UPM - Mix*)
400 To
$155.70 $62,280.00
150.00 $60,000.00
Attributes
4437 AR-5, Mountain
17137 Pleasure
Where is the plant location for pickup by City staff or desginee?
HoHo
Home, AR 72653 or
Heights Rd,
1653 Batesville Blvd,
Springdale, AR 72764
B
Batesville, AR 72501
* NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
ft
I o -go
Kenny Fitch, Purchasing Agent
10/301 �q
Bedhr Purchasing Agent