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Home My WebLink About20-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 20-25 File Number: 2024-00887 AGGREGATE MATERIALS (BID 25-06): A RESOLUTION TO AWARD BID #25-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC. AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-06 and authorizes the purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2025. PASSED and APPROVED on January 7, 2025 Approved: E-SIGNED by Molly Rawn on 2025-01-14 21.51.06 GMT Molly Rawn, Mayor Attest-: ♦��♦��RK T,R,F/ii�� C" p� SG E-SIGNED by Kara PaxtoM__ '�M'_ on 2025-01-14 23:2128 GMU; FAYETTEVILLE•;;O= Kara Paxton, City Clerk Treasurer �i��9sy ,KA NS, O� ;;♦ Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2025 CITY COUNCIL MEMO 2024-00887 TO: Mayor Rawn and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Asst Public Works Director - Ops SUBJECT: A resolution to award Bid 25-06 and authorize the purchase of Aggregate materials from Hunt -Rogers Materials as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. RECOMMENDATION: A resolution to award Bid 25-06 and authorize the purchase of Aggregate materials from Hunt -Rogers Materials as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City Ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: SRF (#3) , Bid 25-06, Bid Tab - Final (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-00887 A resolution to award Bid 25-06 and authorize the purchase of Aggregate materials from Hunt - Rogers Materials as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. A RESOLUTION TO AWARD BID #25-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC. AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #25-06 and authorizes the purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2025. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2024-887 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/20/2024 Submitted Date Action Recommendation: TRANSPORTATION SERVICES (410) Division / Department A resolution to award Bid 25-06 and authorize the purchase of Aggregate materials from Hunt -Rogers Materials as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availablity as needed through the end of 2025. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? Yes Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget $ Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: The "item cost"&"current budget" boxes are blank because these items will vary depending upon fluctuating needs based on citizen requests received, construction projects approved, & other variable fartnrc CITY OF _ FAYETTEV'ILLE IARKANSAS BID TABULATION Bid 25-06, Aggregate Materials DEADLINE: Tuesday, October 22, 2024 at 2:00 PM Awarded by Line Item Hunt -Rogers APAC-Central Materials Total $481,000.00 $565,250.00 Line # Description QTY UOM Unit 7Extended Unit I Extended 1 Class 7 Base (SB-2) - Includes Wet And Dry 30000 Ton 11.00 $330,000.00 $11.50 $345,000.00 2 Concrete Aggregate - 1.5 Inches 500 Ton 17.50 $8,750.00 $21.00 $10,500.00 3 Concrete Aggregate - 3/4 Inch 500 Ton 21.00 $10,500.00 $23.50 $11,750.00 4 "B" Stone - 3 to 5 Inches 2500 Ton 12.50 $31,250.00 12.50 $31,250.00 5 Abrasives/Grit (1/4 Inch Chips) 500 Ton No Bid 16.50 $8,250.00 6 Shot Rock 500 Ton $9.00 $4,500.00 $12.00 $6,000.00 7 Rip Rap Limestone 1500 Ton 24.00 $36,000.00 $26.00 $39,000.00 8 Abrasives/Grit (1/4 Inch Clean Chips) 500 Ton No Bid 47.00 $23,500.00 9 Select Embankment (Hillside Gravel) 15000 CY $4.00 $60,000.00 $6.00 $90,000.00 10 Delivery 1 Load No Bid No Bid Attributes 15557 Hamstring Rd (Fayetteville) or Puppy Creek Rd Where is the plant location for pickup? 21202 Parsons Rd (Springdale) (Springdale) What is the maximum guaranteed wait time to load? 12 minutes 45 minutes • NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials. l 3o zq Kenny Fitch, Purchasing Agent !o a Amanda Bent Sr Purchasin ent