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Home My WebLink About10-25 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 10-25 File Number: 2024-01072 PREMIER TRAILER SALES, LLC. (PURCHASE CONTRACT): A RESOLUTION TO APPROVE THE PURCHASE OF TWO TANDEM AXLE TRAILERS FROM PREMIER TRAILER SALES, LLC. IN THE TOTAL AMOUNT OF $29,780.00 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two Tandem Axle trailers from Premier Trailers in the total amount of $29,780.00 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on January 7, 2025 Approved: E-SIGNED by Molly Rawn on 2025-01-14 21.49.51 GMT Molly Rawn, Mayor Attest: `pG��R Y.rRFq` * \ O� . E-SIGNED by Kara Paxton on 2025-01-14 23:20:13 GM1= :FAYETTEVILLE Kara Paxton, City Clerk Treasurer �� s�RKANSPC�; Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2025 TO: Mayor Rawn and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: PREMIER TRAILER SALES LLC. RECOMMENDATION: CITY COUNCIL MEMO 2024-01072 COUNCIL TO APPROVE THE PURCHASE OF (2) TANDEM AXLE TRAILERS FROM PREMIER TRAILER SALES LLC. OF FAYETTEVILLE ARKANSAS FOR THE PURCHASE PRICE OF $29,780 AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Expansion unit 9365 (WSEW_F119) and replacement unit 9258 (WSEW_F075) are both trailers for the Water Sewer division. DISCUSSION: Water Sewer and Fleet Operations have upgraded trailers for greater weight carrying capabilities for towing mini -excavators and skid steers for repairs and maintenance of water lines on site. Unit 9258 will be upgraded from a 14k trailer to a 20k trailer. BUDGET/STAFF IMPACT: Expansion unit 9365 came in under budget. Unit 9258 will be an upgrade and a BA is being presented for approval combining collections from Fleet Operations and the difference from Water Sewer as per Fleet Policy on upgrading equipment. These units were unanimously approved at the December 10th Equipment Committee. ATTACHMENTS: SRF (#3) , BA (#4) , WSEW F075 Quote Premier Fayetteville (#5), WSEW F119 Quote Premier Fayetteville (#6), Request for Quotes (#7) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-01072 PREMIER TRAILER SALES LLC. A RESOLUTION TO APPROVE THE PURCHASE OF TWO TANDEM AXLE TRAILERS FROM PREMIER TRAILER SALES, LLC. IN THE TOTAL AMOUNT OF $29,780.00 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE.) ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two Tandem Axle trailers from Premier Trailers in the total amount of $29,780.00 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Chelsey Voden Submitted By City of Fayetteville Staff Review Form 2024-1072 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/13/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: COUNCIL TO APPROVE THE PURCHASE OF (2) TANDEM AXLE TRAILERS FROM PREMIER TRAILER SALES LLC. OF FAYETTEVILLE ARKANSAS FOR THE PURCHASE PRICE OF $29,780 AND TO APPROVE A BUDGET ADJUSTMENT. EXPANSION UNIT 9365 (WSEW_F119) AND REPLACEMENT UNIT OF 9258 (WSEW_F075). 9700.770.1920-5802.00 Account Number 02080.2025 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Other Vehicles/ Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 472,500.00 472,500.00 $ 29,780.00 $ 7,890.00 e. 450,610.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2025 (BY) Requestor: Chelsey Voden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Water and Sewer is upgrading the replacement trailer of 9366 (WSEW_F075), Water and Sewer will cover the upgrade difference. COUNCIL DATE: 1/7/2025 ITEM ID#: 2024-1072 Holly Black 72/17/202q 70:55 ANI RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 7,890 7,890 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20241210 Account Name 5400.720.1840-5801.00 (7,890) - 13019 1 EX Fixed Assets 5400.720.1840-7602.70 9700.770.1920-6602.40 7,890 - - 7,890 13019 02080 1 EX 2025 RE Transfers To Funds - Shop Transfer from Fund - Water & Sewer 9700.770.1920-5802.00 7,890 - 02080 2025 EX Vehicles & Equipment - base I of 1 R(qrwrfhP► M,nufacturing (11103) 246-9278 *" THIS 1S A QUOTE ONLY "' OE�iE-�F9 Sales: For. 1 1 /25r2o24 Heavy Duty Equipment Trailer Commercial Grade OntyDescriptlon Total 15 +3 - 20.000* = _ 1 17 ♦3 - 20.000x $ 16,89500 120+3 - 20.0000 _ - Color L__ Gloss Black Standard Features Aides - Torsion 10,000# Oil Bath Brakes On Both Axles W/Electrtc Brako Away Coupler -- Adjustable 2 6116" or Pintle Seal Beam LED's "Ings - 8 - 1" D-Rings Fenders --10" Channel No Slip Drive Over Fenders With DP Deck Extension (82" Between Fenders) Floor -- Oak Floor Front Bump Rail On Bumper Pull & Pintle Jacks — 2-12k Drop Leg 2 Speed Overwidth --102" Wide (83" Deck Width) Ramps -- Easy Lift Heavy Duty Premier Ramps Safety Chains Stake Pockets And Rubrail Spare Rack Tires--17.516 Ply Singles Winch Plate & Battery Box Wiring --Encased Special Options Heavy Duty Ramps 2T' Wide w9h spnng assist #6 expanded metal (fold up) angle iron on dove, X square tubing top rail in front of fenders 18" High $ Pine Floors Dozer Ramps Total Special Options Price 45000 450,00 Phone Fax T T C v FTRA�1ERsOlIln�N- ONLY change Askli That Optional Features Cost D-Rings — 1" Dia 3" (Each) s 37.44 D-Rings — 1rr Dia 2 1/2" (Each) $ 1560 D-Rings — 518" Dia 3' (Each) s 2184 Floor — Diamond Plate Floor (Per Lin Ft) $ 4980 Gooseneck — Low Boy Gooseneck W/Chain Box & Lid $ 65000 Jack — 12 Hydraulic Jack $ 1.68480 Tires — Spare 215175R17 5 16 Pry $ 25974 Toolbox — 2' x 2' Expanded Metal With Door S 50724 Total Options Standard Cost $ Options $ Special Options 5 Sub Total $ Freight Sur -Charge Sur -Charge Amounts $ TOTAL TRAILER COST ;m 169895.00 450.00 17, 345.00 0% ;7 La*5.00 $ Total BeUet►ieir Manufaetunng app{eciates the opportunity to price this trailer for you- This price vA be valid for a period of 30 days from the above date R(qrwrfhP► M,nufacturing (11103) 246-9278 *" THIS 1S A QUOTE ONLY "' OE�iE-�F9 Sales: For. 1 1 /25r2o24 Heavy Duty Equipment Trailer Commercial Grade OntyDescriptlon Total 15 +3 - 20.000* = _ 1 17 ♦3 - 20.000x $ 16,89500 120+3 - 20.0000 _ - Color L__ Gloss Black Standard Features Aides - Torsion 10,000# Oil Bath Brakes On Both Axles W/Electrtc Brako Away Coupler -- Adjustable 2 6116" or Pintle Seal Beam LED's "Ings - 8 - 1" D-Rings Fenders --10" Channel No Slip Drive Over Fenders With DP Deck Extension (82" Between Fenders) Floor -- Oak Floor Front Bump Rail On Bumper Pull & Pintle Jacks — 2-12k Drop Leg 2 Speed Overwidth --102" Wide (83" Deck Width) Ramps -- Easy Lift Heavy Duty Premier Ramps Safety Chains Stake Pockets And Rubrail Spare Rack Tires--17.516 Ply Singles Winch Plate & Battery Box Wiring --Encased Special Options Heavy Duty Ramps 2T' Wide w9h spnng assist #6 expanded metal (fold up) angle iron on dove, X square tubing top rail in front of fenders 18" High $ Pine Floors Dozer Ramps Total Special Options Price 45000 450,00 Phone Fax T T C v FTRA�1ERsOlIln�N- ONLY change Askli That Optional Features Cost D-Rings — 1" Dia 3" (Each) s 37.44 D-Rings — 1rr Dia 2 1/2" (Each) $ 1560 D-Rings — 518" Dia 3' (Each) s 2184 Floor — Diamond Plate Floor (Per Lin Ft) $ 4980 Gooseneck — Low Boy Gooseneck W/Chain Box & Lid $ 65000 Jack — 12 Hydraulic Jack $ 1.68480 Tires — Spare 215175R17 5 16 Pry $ 25974 Toolbox — 2' x 2' Expanded Metal With Door S 50724 Total Options Standard Cost $ Options $ Special Options 5 Sub Total $ Freight Sur -Charge Sur -Charge Amounts $ TOTAL TRAILER COST ;m 169895.00 450.00 17, 345.00 0% ;7 La*5.00 $ Total BeUet►ieir Manufaetunng app{eciates the opportunity to price this trailer for you- This price vA be valid for a period of 30 days from the above date WSEW Trailer Quote / Rep 9258 - El FY25 lacksoq Ross O FJ R°PN e'J R°Ph All Forea�a ® O o To OFri Ross Fill/1L2020ZURRI Bcc Olai o us O Votlen Chi O Wvkas Pamq O Bob Rmfcr O LEE WEB$O Rick Jolt/ Good Afternoon, We assail liken get a quote for (2) of the tormAr gtailers with the below specs... "•Low profile equipmenthaiaeli • 18• 2'w/mefalcli efa on tM1e dove • 10K oil bath London extern 2" betvreen defenders • l W frame • 16 Plytimaw/spare • 2 EAHO stantl up ramps • 12"center on crs®membe s • Pine flooring(Dome oak as an option) •12Kjack • LED lighting-encesedwining • Rub Rail • 6 EAO-nngs (0 in from of the Lenders, 2 beM1intl) • Rail in in front of the tandem El 6"tab) • HD Lenders W16"or thicker • Miserable Finale M1nch-flat plate preerretl Please Pmvitle a quote by If the quotes are not recaivetl by this core and time, theywi8 he considered 'NON -RESPONSIVE :' Please include ETA otwhen we bel esre they mail be deaiveabe or indicate whether they are currently in stock on the WG LASTLY these prices WIL need to he good tM1murb February of 2025. This orderwill be brought to Cby CounciLbr approval Pending bul approvaLthis monflu Please note on the an Thank you, RaiS Jackson IL, CAFM Fleet Operations Superintendent Ciry of Fayetteville, Arkansasm01 T 479m 3e94 F 479 3425 C 479 679-6221 ./ ARKANSASVILLE CAFMFleet a Automotive Fleet Manager