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Home My WebLink About02-25 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 2-25 File Number: 2024-01102 GENESIS CHURCH OF FAYETTEVILLE (LITTER ABATEMENT PROGRAM): A RESOLUTION TO APPROVE AMENDMENT 3 TO THE MEMORANDUM OF AGREEMENT WITH GENESIS CHURCH OF FAYETTEVILLE FOR CONTINUATION OF A LITTER ABATEMENT PROGRAM THROUGH 2025 IN AN AMOUNT NOT TO EXCEED $200,000.00 WHEREAS, in June 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot program to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas and, due to the program’s success, the City and Genesis Church have extended the contract for the past two years; and WHEREAS, in 2024 participants removed over 121,000 pounds of litter from creeks, parks, trails and streets primarily in South Fayetteville; and WHEREAS, City staff recommend continuing the litter abatement program through 2025 and funding an additional crew that will work across the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment 3 to the Memorandum of Agreement with Genesis Church of Fayetteville for the continuation of a Litter Abatement Program through 2025 in an amount not to exceed $200,000.00. PASSED and APPROVED on January 7, 2025 Approved: _______________________________ Molly Rawn, Mayor Attest: _______________________________ Kara Paxton, City Clerk Treasurer Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-01102 MEETING OF JANUARY 7, 2025 TO: Mayor Rawn and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director SUBJECT: Litter Abatement Program with Genesis Church RECOMMENDATION: Approval of contract amendment 3 with Genesis Church for continuation of a litter abatement program in partnership with the City of Fayetteville. BACKGROUND: In recent years the City of Fayetteville has experienced unprecedented growth in population. This growth has exacerbated an ongoing litter problem across the city and in specific geographic areas notably along streets, trails, parks and streams. The presence of litter degrades our environment, impacts water quality and threatens our quality of life. The City has developed and currently operates numerous adopt-a-trail, adopt-a-street and adopt-a-park initiatives in partnership with volunteer groups to manage and abate litter, but the problem continues to grow. Simultaneously, Fayetteville is seeing a growing population of unsheltered residents camping primarily in urban woodlands along trails and streams within the City. Several programs and agencies are working in coordination to address this homelessness challenge, but additional support and coordination is needed to address this growing issue. In June 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot program to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas. In January 2023 the Fayetteville City Council approved a 1-year contract with Genesis Church to continue the litter abatement program and in January 2024, the Council approved another 1-year contract to continue the program. So far in 2024, participants have removed over 121,000 lbs of litter from creeks, parks, trails and streets primarily in South Fayetteville. DISCUSSION: The City of Fayetteville proposes to continue and expand the Litter Abatement Program into 2025. Expansion of the program will include an additional crew that will work across the City. Genesis Church will manage the day to day operation of the program. They will supervise workers, provide transportation, provide lunch, provide access to local social services and pay workers at the end of each day. The City will provide all litter collection supplies and direct litter abatement crews to identified locations for litter collection. Litter that has been collected and bagged by the litter abatement crews will then be delivered to the Recycling and Trash Division’s transfer station on Happy Hollow Road. The City in partnership with Genesis Church will continue to collect data and metrics that will be utilized to Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov determine the effectiveness of the project. BUDGET/STAFF IMPACT: The maximum not-to-exceed amount authorized for this pilot project is $200,000. Funding for the work will come from the Sustainability Department’s contract services budget. ATTACHMENTS: SRF (#3) , Pick Me Up MOA - 2025 (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-01102 Litter Abatement Program with Genesis Church A RESOLUTION TO APPROVE AMENDMENT 3 TO THE MEMORANDUM OF AGREEMENT WITH GENESIS CHURCH OF FAYETTEVILLE FOR CONTINUATION OF A LITTER ABATEMENT PROGRAM THROUGH 2025 IN AN AMOUNT NOT TO EXCEED $200,000.00 WHEREAS, in June 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot program to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas and, due to the program’s success, the City and Genesis Church have extended the contract for the past two years; and WHEREAS, in 2024 participants removed over 121,000 pounds of litter from creeks, parks, trails and streets primarily in South Fayetteville; and WHEREAS, City staff recommend continuing the litter abatement program through 2025 and funding an additional crew that will work across the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Rawn to sign Amendment 3 to the Memorandum of Agreement with Genesis Church of Fayetteville for the continuation of a Litter Abatement Program through 2025 in an amount not to exceed $200,000.00. 12/17/2024 Submitted Date Yes 212,000.00$ 200,000.00$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget 212,000.00$ -$ Yes No -$ 12,000.00$ Project Number Budget Impact: Fund Sustainability - Contract Services1010.631.6310-5315.00 Account Number Project Title City of Fayetteville Staff Review Form 2024-1102 Item ID 1/7/2025 City Council Meeting Date - Agenda Item Only Approval of contract amendment 3 with Genesis Church for continuation of a litter abatement program in partnership with the City of Fayetteville. N/A for Non-Agenda Item Action Recommendation: Submitted By Peter Nierengarten SUSTAINABILITY/RESILIENCE (631) Division / Department Comments: 2024-00000152Purchase Order Number: Change Order Number:3 Previous Ordinance or Resolution #Res 2-24 Approval Date:1/2/2024 Original Contract Number: Page 1 of 3 AMENDMENT 3 TO MEMORANDUM OF AGREEMENT FOR THE FAYETTEVILLE LITTER ABATEMENT PROGRAM This Amendment 3, made and entered into on this _____ day of ______, 2025, by and between the City of Fayetteville, Arkansas (“City”) and Genesis Church of Fayetteville (“Genesis”), witnesseth: WHEREAS, homelessness is a significant public issue for many Fayetteville residents; and, WHEREAS, the City supports and encourages programs that address the critical health and safety needs of unsheltered individuals; and, WHEREAS, on June 17, 2022, the City and Genesis entered into an Agreement establishing a pilot program to help ensure that unsheltered Fayetteville residents have a work opportunity and access to support services; and, WHEREAS, since that time the City and Genesis have partnered to operate a program providing persons experiencing homelessness with paid work opportunities by picking up debris in designated areas within the City of Fayetteville which has beautified the City (the ''Program”). NOW, THEREFORE, the City of Fayetteville, Arkansas and Genesis Church agree to amend their original Agreement as follows: 1.The City of Fayetteville, Arkansas and Genesis agree to extend the term of their agreement through December 31, 2025. This Amendment 3 shall be effective on ______________, and supersedes and replaces all of the terms, conditions, and obligations contained in previous agreements. 2. The City of Fayetteville, Arkansas agrees to: A.Reimburse Genesis Church for: 1)Payments made to independent contractors participating in the Program at a rate of $12.50 per hour. 2)The supervisory position at a rate of $18.00 per hour plus taxes, workers’ compensation insurance and other withholdings. 3)The Program Coordinator position at a rate of $500.00 per week plus taxes, workers’ compensation insurance and other withholdings. 4)The administration fee at a rate of $3,000.00 per month. 5)Mileage expenses for transportation provided for independent contractors to and from job sites and for transport of material to City Transfer Station. 6) Lunches provided to program participants, $10.50 per meal. 7 Jan Page 2 of 3 B. The City agrees to provide the following equipment for this Program as needed and as agreed upon by the parties, including but not limited to: • Trash Grabbers; • Buckets; • Recycle Bins • Trash bags; • Safety vests; and • Gloves. C. The City agrees to designate a contact person in the City's Recycling and Trash Collection Division who will assign work sites. D. Accept trash at the City’s Transfer Station or other designated drop location. 3. Genesis Church agrees to: A. Designate a representative to direct and coordinate Genesis' responsibilities with respect to this Agreement. B. Provide the Program's supervisors any required workers' compensation insurance and shall be solely responsible for any and all taxes and withholdings related thereto. Genesis also agrees to comply with all applicable state and federal tax, insurance, and employment laws. C. Pay Program participants at a rate of $12.50/hour worked as independent contractors. Genesis shall pay each participant weekly at the drop-off point at the end of the week. D. Provide information about various local social services to the participants with a goal of ending their unsheltered status. E. Collect and report data concerning the Project to the City including, but not limited to: • The number of participants of each day of the Program; • The number of individuals participating in the Program on more than one day and the total number of days each such person participated in the Program; • Provide an estimate of the amount of debris collected; • The monetary amount spent to pay participants for participation in the Program. F. Be responsible for determining the routes to each site as well as the pickup and drop off points for the participants. G.Provide vehicles for the purposes of transporting independent contractors to and from the job sites and for transport of materials to the City Transfer Station. H.Transport trash to the City's Transfer Station or other designated drop location. I.Provide lunch for the Program' s participants and supervisors each day the Program operates. J.File, in a timely fashion and to the best of its ability, an Internal Revenue Service Form 1099 for any participant in the Program who receives more than Six Hundred Dollars ($600.00) by means of the Program. K.Provide the participants the equipment needed to perform their duties whether that equipment is purchased by Genesis or provided by the City. L.Submit monthly invoice to the City showing proof hours worked, sites cleaned up, and amount of trash collected. 4.The maximum not to exceed amount for this agreement is $200,000 and the term of this amended Agreement shall be from the effective date of this Amendment as provided above through December 31, 2025. The term of this Agreement may be extended by mutual agreement between Genesis and the Fayetteville City Council. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: GENESIS CHURCH OF FAYETTEVILLE ATTEST: CITY OF FAYETTEVILLE, ARKANSAS E-SIGNED by Molly Rawn By: on 2025-01-14 21 :49:07 GMT MOLLY A. RA WN, Mayor Page 3 of 3