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HomeMy WebLinkAbout2024-05-02 - Minutes - (2)Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – APRIL 25, 2024, 5:00 PM I. Call to Order The Fayetteville Housing Authority Board of Commissioners Regular Session was called to order on Thursday, April 25, 2024 at 5pm via Zoom. II. Roll Call Commissioners Terry, Humphry, and Moore were present, forming quorum, as well as Executive Director Sherburne. Commissioner Cole arrived after roll call and Commissioner Wood was absent. III. Approval of the Agenda Chair Terry proposed Item A – Personnel matter under New Business. The agenda was unanimously approved as amended. IV. Consent Agenda Commissioner Wood was present at time of voting. Consent agenda unanimously approved as presented. V. Reports A. FHA Chair Report - Board Chair Terry and Executive Director Sherburne have a phone call with a HUD Technical Service Provider tomorrow morning to discuss options for Lewis Plaza and the HUD Choice Neighborhood funding opportunity. They will share details at the next board meeting. B. Staff Reports – Executive Director Sherburne reviewed unit status at all Public Housing properties, noting specific units undergoing modernization. Property managers are readying applicant files for when units become available. He went over contract status for the Housing Choice Voucher programs. He gave an overview of financials for all programs and is waiting on HUD to release updates regarding the Emergency Safety and Security Grant that had been submitted. He is working on procuring a third bid for the Morgan Manor playground and community space in compliance with the procurement policy. Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – APRIL 25, 2024, 5:00 PM He highlighted some of the community events held for residents and gave a shoutout to Community Engagement Specialist Finch. Commissioner Moore shared appreciation for the mural and for the Crystal Bridges Art Museum for providing the materials. Chair Terry submitted Executive Director Sherburne’s name as a representative to the City of Fayetteville’s Housing Committee Task Force. VI. New Business A. Executive Session: Personnel Matter The Board broke into Executive Session at 5:45 pm and returned at 6:30pm. A motion was made for the Board to work with the HR contractor, TPC to rework Section 3.05 of the hiring protocol in the personnel policy and to place the compliance specialist on hold until that language has been clarified, reviewed by the HR consultant and fully approved by the board. The motion was seconded and unanimously approved. Commissioner Cole left the session. B. Resolution 1309: Executive Director Sherburne requested to update the Admission and Occupancy Policy to implement the recent HOTMA policy changes from HUD. A motion was made to approve the resolution as presented. The motion was seconded and unanimously approved. C. Resolution 1310: Executive Director Sherburne requested to update the Administrative Plan for the Housing Voucher program to include the updated HUD revisions in accordance with HOTMA. The motion was made to approve as presented. The motion was seconded and approved unanimously. D. Resolution 1311: Executive Director Sherburne requested to update the Tenant Selection Plan used for Morgan Manor, the Project-Based Rental Assistance property, to the updated HUD and HOTMA regulations. A motion was made to approve as presented. The motion was seconded and approved unanimously. E. Resolution 1312: Executive Director Sherburne requested to update the Animal Policy Item 7 as requested by property management team to add not leaving an animal in an enclosed room and to find a suitable crate or kennel for safety purposes. If approved, the change would be posted for 30 days in accordance with HUD regulations and ACOP to give residents opportunity to Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – APRIL 25, 2024, 5:00 PM provide feedback. Once in place, it would be placed conspicuously for residents to be aware of the change. A motion was made to approve the resolution as presented; the motion was seconded and unanimously approved. VII. Adjournment: The meeting was adjourned at 6:50 pm.