HomeMy WebLinkAbout2024-09-26 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS
MONTHLY SESSION – SEPTEMBER 26, 2024, 5:00 PM
I. Call to Order
The Fayetteville Housing Authority Board of Commissioners Agenda Session was called to order on
Thursday, September 26, 2024 at 5pm via Zoom
II. Roll Call All commissioners were present, forming quorum. Also present were Executive Director
Tapley and members of the public.
III. Approval of the Agenda Unanimously approved as presented
IV. Consent Agenda Unanimously approved as presented.
V. Reports
A. FHA Chair Report - Board Chair Terry attended a neighborhood meeting in South Fayetteville
regarding a proposed Black Heritage District that would include a historical marker at Willow
Heights. They will be working on a formal proposal to bring to the FHA Board of Commissioners.
B. Staff Reports – Executive Director Tapley gave a property report for Public Housing and PBRA.
She gave an overview of current Housing Choice Voucher programs and general finances.
FHA staff attended Arkansas NAHRO meetings and trainings for HOTMA and NSPIRE.
VI. Old Business
A. Update: In-person Board Meetings Executive Director Tapley is working on finding a place to
host the in-person meeting.
B. Update: REAC Inspection A REAC inspection will be starting next Monday.
C. Update: Willow Heights Property Dispute Mr. Robert Walsh had contacted Executive Director
Tapley and the Board regarding a property line dispute. Attorney Crouch will be taking point on
this issue and FHA provided some requested documents to Mr. Walsh.
D. Discussion: Board Documents Executive Director Tapley reviewed the discussion that occurred
during the agenda session regarding the Willow Heights projects. She has been actively working
on preparing documents for the Board as information arrives so that the Board has time to
review them. Commissioner Humphrey commented on previous Executive Directors not
Meeting Minutes BOARD OF COMMISSIONERS
MONTHLY SESSION – SEPTEMBER 26, 2024, 5:00 PM
submitting documents on time to the Board. Executive Director Tapley disagreed, stating that
many of the issues were not due to timing of documents but rather tasks not being completed.
E. Update: HUD Compliance Review: FHA staff are working on policies to bring to the Board that
would align with the Corrective Action Plan to be submitted to HUD. The policies are used in
other Housing Authorities and will be reviewed by Attorney Crouch.
Commissioner Moore asked about ethics training as recommended in the HUD Compliance
Review. Executive Director Tapley will forward an upcoming training for Commissioners to
request registration. She is looking as to whether procurement training is mandatory and a
timeline for that.
There was discussion as to how FHA Development should respond to the review. Chair Terry
noted that they had paused meetings until the HUD Field Office gave guidance. Executive
Director Tapley will speak with the Field Office Representative regarding FHA Development.
Chair Terry recommended the Lead the Way training through the official HUD website.
VII. New Business
A. Resolution 1330 to Approve Annual Operating Budgets for FHA Executive Director Tapley
reviewed the budgets for Public Housing and Housing Choice Vouchers. She noted that they are
working on getting quotes to lower the cost of insurance. The Executive Director salary was
moved into the contract management fee for Executive Director Tapley’s work.
There are upcoming grant opportunities to invest in properties like Willow Heights. The Security
Grant is considered separate and is still in processing with HUD. Executive Director Tapley
reviewed how capital grant funding works and the current projects those funds are being
allocated to.
A motion and a second were made to approve the budget as presented. The motion passed
unanimously.
VIII. Final Comments & Announcements
Meeting Minutes BOARD OF COMMISSIONERS
MONTHLY SESSION – SEPTEMBER 26, 2024, 5:00 PM
Commissioner Moore requested an update on the bedbug issue. Executive Director Tapley noted
that they are working on getting it scheduled around the REAC inspection. There was discussion
regarding the washers & dryers at Hillcrest.
IX. Adjournment: The meeting was adjourned at 5:54 pm