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HomeMy WebLinkAbout290-24 RESOLUTIONFile Number: 2024-768 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 290-24 CERTIFIED LOCAL GOVERNMENT GRANT (GRANT APPLICATION): A RESOLUTION TO AUTHORIZE THE APPLICATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT FROM THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR 2025 IN THE TOTAL AMOUNT OF $70 ,356 .00 FOR A CITY-WIDE WINDSHIELD SURVEY OF HISTORJC PROPERTIES AND HISTORIC DISTRICT COMMISSION TRAINING WHEREAS, in July 2023 the Fayetteville City Council adopted the Heritage and Historic Preservation Master Plan that provided objectives and actions for historic preservation work for the next ten years (2023-2033); and WHEREAS, one of the five overall goals resulting from the Heritage and Historic Preservation Master Plan calls for the City to "identify and protect historic properties for future generations"; and WHEREAS, protection of historic properties begins with the systematic and comprehensive survey of historical resources with a ke y Action Item being to pre pare and conduct a comprehensive city-wide windshield survey; and WHEREAS, most members of the City 's Historic Di strict Commission have not yet attended a Commission Assistance and Mentoring Program training offered through the National Alliance of Pre se rvation Commissions and , because the community is considering whether to adopt additional protections for neighborhoods as we work through our Heritage & Historic Preservation Master Plan , commissioners will need to be trained on best practices for reviewing Certificates of Appropriatene ss, which is one of the aspects of the CAMP training. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville , Arkansas hereby authorizes Mayor Jordan to submit an application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for 2025 in the total amount of $70,356.00 for a city-wide windshield survey of historic properties and Historic District Commission training. PASSED and APPROVED on December 4, 2024 Page 1 Resolution: 290-24 File Number: 2024-768 Approved: Attest: Pagel Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-768 MEETING OF DECEMBER 4, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director Britin Bostick, Long Range Planning/Special Projects Manager FROM: Kylee Cole, Long Range & Preservation Planner SUBJECT: Application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for the 2025 grant year in the amount of $70,356 Submitted by CITY OF FAYETTEVILLE STAFF. The request is for a grant application requesting $70,000 for a city-wide windshield survey of historic properties and $356 for Historic District Commission training. RECOMMENDATION: City staff recommends approval of a grant application for a Certified Local Government (CLG) Grant from the Arkansas Historic Preservation Program (AHPP) for the 2025 grant year in the amount of $70,000 for a city- wide historic property windshield survey and $356 for Historic District Commission training. The Historic District Commission (HDC) and the Black Heritage Preservation Commission (BHPC) joins staff in recommending the project. BACKGROUND: In July 2023 the Fayetteville City Council adopted the Heritage and Historic Preservation Master Plan. This Plan provided objectives and actions for historic preservation work for the next ten years (2023-2033). One of the five overall goals resulting from this plan calls for the City to “identify and protect historic properties for future generations” (Goal 3). Protection of historic properties begins with the systematic and comprehensive survey of historical resources. A key Action Item to accomplish Goal 3, is to prepare and conduct a comprehensive city-wide windshield survey (3.4). A windshield-level survey consists of methodologically driving a large area to understand the composition and makeup and to note those properties or areas with the most potential to have historic significance. This project would focus on properties constructed before 1970. The information gathered by the survey includes architectural style or features, approximate construction date, and evaluation of threats and preservation prioritization. This proposed project is aligned with Action Items 3.4 – Windshield Survey, 3.6 – Historic District Outreach, 3.7 – Local Historic District Designation, 4.4 – Program Promotion, 4.7 – Learning Opportunities: Workshops, and 5.5 – Historic Contexts: Diverse Histories in the city’s Heritage & Historic Preservation Plan that was adopted by the City Council in July 2023. Additionally, this year an in-person training will be available to the Historic District Commissioners and Long Range Planning staff in El Dorado, Arkansas, with training details including training date forthcoming. Training funds are encouraged by AHPP to be submitted with this grant application as the training funds are eligible for grant funding. This training is required to meet the criteria for a CLG and is aligned with Action Items 1.2 – Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Commission Qualifications and 1.3 – Training of the city’s Heritage & Historic Preservation Plan. The Historic District Commissioners considered this grant proposal in their regular meeting on October 10, 2024 and concurred with staff’s recommendation, voting 6-0-0 in favor of forwarding the grant application request to the City Council. Similarly, the Black Historic Preservation Commissioners considered the proposed city-wide windshield survey as a grant proposal on October 17, 2024 and voted 5-0-0 in favor of forwarding the grant application request to the City Council. DISCUSSION: The proposed projects for this grant application are a city-wide windshield survey of historic properties and HDC commissioner training. The documents attached are required for the grant application submittal. 1. City-Wide Windshield Survey of Historic Properties The proposed project is a city-wide windshield survey of historic properties. The survey would include areas within incorporated Fayetteville and its Planning Area. According to the 2023 American Community Survey data, Fayetteville has approximately 7,089 housing units built in 1969 or earlier. This survey would require a project consultant to provide the needed capacity to perform the work. Staff has solicited cost estimates from qualified and experienced professionals and has received a cost range of $100,000-$125,000 for the multi-phase project. The range in prices is due to the location of prospective consultants relative to Fayetteville and associated travel costs, time, and resources needed for research and the anticipated deliverables. Project budget estimates were gathered by communicating AHPP requirements for project deadlines and expectations to consultants who are active in the historic preservation field, experienced in this type of work, and meet Secretary of the Interior (SOI) qualifications. The partial funding requested from AHPP is to initiate the first phase of the project work for a portion of the city, and to request additional funds for subsequent phases as available. Should this project receive a grant award, the outcomes and work products will provide the HDC and staff with a more clear understanding of the current state of historical resources in Fayetteville, provide vital background information for future in-depth surveying and preservation efforts, an advocacy tool for additional steps in the preservation process, and an important next step in maintaining momentum with action items identified in the Heritage & Historic Preservation Master Plan. The Fayetteville Historic District Commission and Black Heritage Preservation Commission continue to express a desire to serve the community by demonstrating that not only is valuable historic preservation work available through the CLG grant programs, but that local historic preservation work includes a thoughtful process to research, document, and evaluate the historic resources that need protection and stewardship. 2. Historic District Commission Training The City of Fayetteville has seven appointed Historic District Commission Commissioners, most of whom have not yet attended a "CAMP" training, which is the Commission Assistance and Mentoring Program through the National Alliance of Preservation Commissions. Although the City of Fayetteville currently has only one structure protected by local historic ordinance, the community is considering whether to adopt additional protections for neighborhoods as we work through our Heritage & Historic Preservation Master Plan, which was primarily funded by a CLG grant. Should additional local historic district ordinances be an option, the Fayetteville HDC will need to be trained on best practices for reviewing Certificates of Appropriateness, which is one of the aspects of the CAMP training. Most of the Commissioners have expressed enthusiastic interest in an opportunity for additional training, particularly with their peers across the state. We are requesting funding at the current federal per diem and hotel rate for two commissioners to attend the training, which would be 2 x $178, or $356 total. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov BUDGET/STAFF IMPACT: Staff support for the project is offered as an in-kind match. A potential budget adjustment of up to $70,356 may be required if the grant funding is approved. ATTACHMENTS: SRF (#3), OMB Circular A-133 Audit Certification Form (#4), Certifications Regarding Debarment, Suspension (#5) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-768 Application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for the 2025 grant year in the amount of $70,356 Submitted by CITY OF FAYETTEVILLE STAFF. The request is for a grant application requesting $70,000 for a city- wide windshield survey of historic properties and $356 for Historic District Commission training. A RESOLUTION TO AUTHORIZE THE APPLICATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT FROM THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR 2025 IN THE TOTAL AMOUNT OF $70,356.00 FOR A CITY-WIDE WINDSHIELD SURVEY OF HISTORIC PROPERTIES AND HISTORIC DISTRICT COMMISSION TRAINING WHEREAS, in July 2023 the Fayetteville City Council adopted the Heritage and Historic Preservation Master Plan that provided objectives and actions for historic preservation work for the next ten years (2023-2033); and WHEREAS, one of the five overall goals resulting from the Heritage and Historic Preservation Master Plan calls for the City to “identify and protect historic properties for future generations”; and WHEREAS, protection of historic properties begins with the systematic and comprehensive survey of historical resources with a key Action Item being to prepare and conduct a comprehensive city-wide windshield survey; and WHEREAS, most members of the City’s Historic District Commission have not yet attended a Commission Assistance and Mentoring Program training offered through the National Alliance of Preservation Commissions and, because the community is considering whether to adopt additional protections for neighborhoods as we work through our Heritage & Historic Preservation Master Plan, commissioners will need to be trained on best practices for reviewing Certificates of Appropriateness, which is one of the aspects of the CAMP training. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to submit an application for a Certified Local Government Grant from the Arkansas Historic Preservation Program for 2025 in the total amount of $70,356.00 for a city-wide windshield survey of historic properties and Historic District Commission training. 11/15/2024 Submitted Date No -$ -$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget -$ -$ No No -$ -$ TBD Project Number Budget Impact: TBD Fund General1010.090.6600-5314.00 Account Number Project Title City of Fayetteville Staff Review Form 2024-768 Item ID 12/3/2024 City Council Meeting Date - Agenda Item Only City staff recommends approval of a grant application for a Certified Local Government (CLG) Grant from the Arkansas Historic Preservation Program (AHPP) for the 2025 grant year in the amount of $70,000 for a city-wide historic property windshield survey and $356 for Historic District Commission training. N/A for Non-Agenda Item Action Recommendation: Submitted By Kylee Cole LONG RANGE PLANNING (634) Division / Department Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution # Approval Date: Original Contract Number: OMB Circular A-133 Audit Certification Form Audits of States, Tribal and Local Governments, and Non-Profit Organizations For Most Recent Fiscal Year Ending ___(month) 20___ Grantee: EIN: DUNS: Name of Authorized Chief Financial Officer: Address: Email: Phone: Purpose: The National Park Service (NPS) is required under the Office of Management and Budget (OMB) to monitor the Single Audit requirements of its grant recipients. This requirement ensures that federal funds are used for their authorized purposes. It also confirms that non-federal entities expending $500,000 or more in FY 2014 (or $750,000 or more in FY 2015) in federal funds from all federal sources during their most recently completed fiscal year, have submitted a Single Audit. OMB Circular A-133 can be found at http://www.whitehouse.gov/omb/circulars, and should be consulted when completing this form. Directions: Your agency’s Chief Financial Officer (CFO) must certify whether or not your agency/organization is subject to the Single Audit requirement by checking the appropriate box in Sections A and B and signing and dating the form. Failure to return a completed form will result in delay in processing your next grant award, withholding of federal awards or disallowance of costs, and suspension or termination of federal awards. SECTION A Check Appropriate Box: ☐ We did not exceed the $500,000/$750,000 federal expenditure threshold for the FY referenced above. A Single Audit or a Program Specific Audit is not required for this fiscal year. If checked, skip Section B. ☐ We have exceeded the $500,000/$750,000 federal expenditure threshold for the fiscal year referenced above. If checked, complete Section B. SECTION B Entities that ARE subject to the requirements of OMB Circular A-133 Complete the information below and check the appropriate box: ☐ We completed our last A-133 Audit on _________ for Fiscal Year ending _________. There were no findings related to federal awards. No follow-up action is required. Was a complete copy submitted to the Federal Audit Clearinghouse? ☐ Yes ☐ No ☐ We completed our last A-133 Audit on _________ for Fiscal Year ending _________. There were findings related to federal awards. (If findings provide/email a copy of the audit with this form.) Were any findings related to CFDA 15.904? ☐ Yes ☐ No Was a complete copy submitted to the Federal Audit Clearinghouse? ☐ Yes ☐ No ☐ Our completed A-133 Audit will be available on _________ for Fiscal Year ending _________. We will forward a copy of the audit report to the Federal Audit Clearinghouse at that time. If there are findings related to federal awards, we will also provide NPS a copy at that time. I hereby certify that I am an individual authorized to complete this form. Further, I certify that the above information is true and correct and all relevant material findings contained in audit report/statement have been disclosed. Signatu rized CFO: --P J Q ~ Date: / /\ -L( • 'Ji,D '-i. p,;n, Name & rn1, ? °' IJ, \ Oe (,, \:'.-e 'f I On i e £ R (\?\ YI (, \a\ D~ \\ c,e r Form Revised 08 /2015 Frequently Asked Questions Single Audit Certification Forms Question: Why am I being asked to certify Fiscal Year 2014 when it is 2015? Answer: Grantees that EXPEND $500,000/$750,000 or more of federal funds in THEIR 2014/2015 most recently completed fiscal year must conduct a single audit. This form is a way for NPS to monitor its grantees audit status, as required by the Office of Management and Budget (OMB). Question: Who needs to fill out this form? Answer: Your agency’s Chief Financial Officer (or designee). Question: Who must sign the Audit Certification Form? Answer: The Chief Financial Officer of the agency, or his or his designee. Question: Does NPS need a copy of the audit? Answer: ONLY submit a copy of the audit to NPS if there are “findings” listed in it specific to CFDA 15.904 (Historic Preservation Grants-in-Aid). However, a complete copy of the audit MUST be submitted electronically to the Federal Audit Clearinghouse. Question: What is an audit finding? Answer: Audit findings are significant issues identified in the audit report, which are commonly items related to non-compliance with terms and conditions in an award. Findings typically include lack of timely reporting, internal controls not being in place to fulfill grant requirements, etc. Question: What if there is a finding related to CFDA 15.904? Answer: The NPS will review the finding and request a Corrective Action Plan from the grantee, outlining how this issue will be resolved. Question: Does the audit requirement apply to our subgrantees who received federal pass- through funds? Answer: Yes. Subgrantees are subject to A-133, Single Audit requirements as well. Grant funds can be used to pay for the audit process. Question: Who do I contact if I have questions about this form? Answer: Contact your NPS grant manager. U.S. Department of the Interior Certifications Regarding Debarment, Suspension and Other Responsibility Matters, Drug-Free Workplace Requirements and Lobbying Persons signing this form should refer to the regulations referenced below for complete instructions: Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions - The prospective primary participant further agrees by submitting this proposal that it will include the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. See below for language to be used or use this form certification and sign. (See Appendix A of Subpart D of 43 CFR Part 12.) Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions - (See Appendix B of Subpart D of 43 CFR Part 12.) Certification Regarding Drug-Free Workplace Requirements - Alternate I. (Grantees Other Than Individuals) and Alternate II. (Grantees Who are Individuals) - (See Appendix C of Subpart D of 43 CFR Part 12) Signature on this form provides for compliance with certification requirements under 43 CFR Parts 12 and 18. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of the Interior determines to award the covered transaction, grant, cooperative agreement or loan. PART A:Certification Regarding Debarment, Suspension, and Other Responsibility Matters- Primary Covered Transactions CHECK____IF THIS CERTIFICATION IS FOR A PRIMARY COVERED TRANSACTION AND IS APPLICABLE. (1)The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency; (b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d)Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2)Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. PART B:Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions (1)The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2)Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. DI-2010 June 1995 (This form replaces DI-1953, DI-1954, DI-1955, DI-1956 and DI-1963) This form was electronically produced by Elite Federal Forms, Inc. CHECK_ xx___IF THIS CERTIFICATION IS FOR A LOWER TIER COVERED TRANSACTION AND IS APPLICABLE. PART C: Certification Regarding Drug-Free Workplace Requirements A. The grantee certifies that it will or continue to provide a drug-free workplace by: (a)Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b)Establishing an ongoing drug-free awareness program to inform employees about-- (1) (2) (3) (4) The dangers of drug abuse in the workplace; The grantee's policy of maintaining a drug-free workplace; Any available drug counseling, rehabilitation, and employee assistance programs; and The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c)Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d)Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) (2) Abide by the terms of the statement; and Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e)Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f)Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted -- (1) (2) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g)Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) (b), (c), (d), (e) and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check___if there are workplaces on files that are not identified here. CHECK_x__IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS NOT AN INDIVIDUAL. Alternate I. (Grantees Other Than Individuals) PART D: Certification Regarding Drug-Free Workplace Requirements CHECK___IF THIS CERTIFICATION IS FOR AN APPLICANT WHO IS AN INDIVIDUAL. Alternate II. (Grantees Who Are Individuals) (a)The grantee certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; (b)If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to the grant officer or other designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. DI-2010 June 1995 (This form replaces DI-1953, DI-1954, DI-1955, DI-1956 and DI-1963) ------------------------ PART E: Certification Regarding Lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements CHECK __ IF CERTIFICATION IS FOR THE AWARD OF ANY OF THE FOLLOWING ANO THE AMOUNT EXCEEDS $100,000: A FEDERAL GRANT OR COOPERATIVE AGREEMENT; SUBCONTRACT, OR SUBGRANT UNDER THE GRANT OR COOPERATIVE AGREEMENT. CHECK_IF CERTIFICATION FOR THE AWARD OF A FEDERAL LOAN EXCEEDING THE AMOUNT OF $150,000, OR A SUBGRANT OR SUBCONTRACT EXCEEDING $100,000, UNDER THE LOAN The undersigned certifies , to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned , to any person for influencing or attempting to influence an officer or employee of an agency , a Member of Congress , and officer or employee of Congress , or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant , the making of any Federal loan , the entering into of any cooperative agreement, and the extension , continuation , renewal , amendment , or modification of any Federal contract , grant , loan , or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency , a Member of Congress , an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract , grant , loan , or cooperative agreement , the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying ," in accordance with its ._ ........... ·-··--- (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts , subgrants, and contracts under grants , loans , and cooperative agreements) and that all subrecipients shall certify accordingly . This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352 , title 31 , U.S . Code . Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10 ,000 and not more than $100 ,000 for each such failure . As the authorized certifying official , I hereby certify that the above specified certifications are true . 12/04/2024 DATE DI-2010 June 1995 (This fem, replaces DI -1953, DI -1954, DI -1955, D1-1956 and DI-1963)