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HomeMy WebLinkAbout2024-12-10 - Agendas - FinalUnit#Year/Make/Model Points out of 15 Purchase Price Replacement Item Vendor Sufficient funds Collected Sufficient funds Budgeted EXP Acme Trenchless Bobcat Attachment WSEW_F120 NA $56,087.74 FY25 Expansion Acme Trenchless NA Y EXP 2025 Ford F150 Hybrid WSEW_F117 NA $48,813.00 FY25 Expansion Randall Ford NA Y EXP 2025 Ford F250 WSEW_F118 NA $54,351.00 FY25 Expansion Lewis Ford NA Y EXP 2025 Ford Explorer POLC_F088 NA $42,591.00 FY25 Expansion Lewis Ford NA Y EXP 2025 Chevrolet Tahoe PPV POLC_F084 NA $55,998.00 FY25 Expansion Fayetteville Autopark NA Y EXP 2025 Chevrolet Tahoe PPV POLC_F085 NA $55,998.00 FY25 Expansion Fayetteville Autopark NA Y EXP 2025 Chevrolet Tahoe PPV POLC_F086 NA $55,998.00 FY25 Expansion Fayetteville Autopark NA Y EXP 2025 Ford F550 Dump Body TRAN_F137 NA $89,740.00 FY25 Expansion Randall Ford NA Y EXP 2025 Ford F550 Dump Body TRAN_F140 NA $101,043.00 FY25 Expansion Randall Ford NA Y EXP CAT Mini-Excavator TRAN_F139 NA $135,400.00 FY25 Expansion Riggs CAT NA Y This FY25 Expansion 1.5 Ton Dump body truck will be use for towing trailers and mini-excavators to and from job sites for the Transportation division pending budget approval for the requested sidewalk crew. This truck will be needed to complete their daily tasks. This FY25 Expansion 1.5 Ton Dump body truck will be use for towing trailers and mini-excavators to and from job sites for Transportation's Traffic division for construction work, pending FY25 approval. FY25 Expansion mini-excavator with breaker attachment and bucket that will be used to break up old concrete, clear jobs sites and prepare ground for laying new sidewalks for the new Transportation Side Walk Crew, pending approval of the FY25 budget. This FY25 Expansion for the Police Department will be a marked patrol unit to meet demands of expanded school resource officer FTEs. This will be approved with the passage of the FY25 budget. This FY25 Expansion for the Police Department will be a second marked patrol unit to meet demands of expanded school resource officer FTEs. This will be approved with the passage of the FY25 budget. This FY25 Expansion for the Police Department will be a marked patrol unit to meet needs of Police Take Home Vehicle Program. This will be approved with the passage of the FY25 budget. December 2024 Equipment Committee This attachment will allow existing equipment to pull out old PE lines out of the ground while pulling in new copper coated water lines without digging up the existing roads. This will reduce labor, equipment run time costs and allow the newly approved Water Sewer Construction crew to replace water lines at a substantial savings to the city. This will be approved with the passage of the FY25 budget. This FY25 Expansion truck's purpose for the Water Sewer Department will be in the field rather than the field. It will also be utilized for transporting tools, trailers, and equipment to projects. This vehicle will be for the Senior Crew Leader to check on and transport crews for the new construction department. It will be required for responding to after hour emergencies as well. This will be purchased off of the State Contract. This FY25 Expansion truck will be a supervisor vehicle over the new Water Sewer construction crew. This will be approved with the passage of the FY25 budget. This vehicle will be dedicated to our co-response Crisis Intervention Teams (CIT) which is expanding from 2 to 4 teams due to community demand. The CIT Unit currently has one (1) dedicated vehicle to be shared between the expanded 4 teams. This additional vehicle will allow for multiple co- response teams to actively serve crisis needs simultaneously. This will be purchased off the state contract. EXP Bobcat Mini-Excavator WSEW_F121 NA $97,029.69 Bobcat E60 R2 Series with attachments WT Equipment NA Y EXP Tri-axle HX620 Dump Truck WSEW_F122 NA $248,178.94 FY25 Expansion Rush Truck Center NA Y EXP Tri-axle HX620 Dump Truck WSEW_F123 NA $248,178.94 FY25 Expansion Rush Truck Center NA Y 2178 2014 Ford F150 2WD Extended Cab 14.9 $46,869.00 2025 Ford F150 4x4 Crew Cab Hybrid Randall Ford N N 6011 2015 John Deere 524K Wheel Loader 12.1 $227,743.20 2025 CAT 926 3F Wheel Loader with attachments Riggs CAT Y N 6014 2015 CAT 420 Backhoe 12.6 $132,600.85 2025 CAT 420 4AEM Backhoe Riggs CAT Y N 6015 2015 CAT 420 Backhoe 13.4 $132,595.29 2025 CAT 420 4AEM Backhoe Riggs CAT Y N 6020 2016 CAT 420 Backhoe 13.6 $132,583.63 2025 CAT 420 4AEM Backhoe Riggs CAT Y N 2181 2015 Ford F250 4x4 Plow Truck 15 $51,433.00 Ford F250 4x4 Lewis Ford N N 2182 2015 Ford F250 4x4 Plow Truck 15 $51,433.00 Ford F250 4x4 Lewis Ford N N 2201 2016 Dodge 2500 4x4 Plow Truck 15 $51,433.00 Ford F250 4x4 Lewis Ford N N 5090 2019 Hustler Super Z Mower 13.6 $12,718.00 2025 Hustler Super Z Mower WT Equipment Y Y **Please remember that the Purchasing Policy has changed and any item under $35,000 is for information only. All items below fall into this or other categories.** This FY25 Expansion for the Water Sewer Department will be a Bobcat with extenda-boom capabilities. This will allow deeper digging when they are replacing water lines. This will be used by the new construction crew pending approval of the FY25 budget. This FY25 Expansion dump truck will be for the field crew to transport excavated and base materials on construction projects. It will also be required for responding to after hour emergencies and delivering parts and equipment. This will be used by the new construction crew pending approval of the FY25 budget. This FY25 Expansion dump truck will be for the field crew to transport excavated and base materials on construction projects. It will also be required for responding to after hour emergencies and delivering parts and equipment. This will be used by the new construction crew pending approval of the FY25 budget. This unit has reached Faster replacement points and will be replaced with a like unit to keep with a standardized equipment. Sufficient funds will have been collected upon sale of the old unit. This unit has reached Faster replacement points and will be replaced with a like unit to keep with a standardized equipment. Sufficient funds will have been collected upon sale of the old unit. Transportation pickup 2181 has reached 15 points and is in need of replacement. This unit will be purchased from the state contract. A like unit will be purchased in its place along with a new plow. Transportation pickup 2182 has reached 15 points and is in need of replacement. This unit will be purchased from the state contract. A like unit will be purchased in its place along with a new plow. This unit has reached Faster replacement points and will be replaced with a like unit to keep with a standardized equipment. Sufficient funds will have been collected upon sale of the old unit. This unit has reached close to Faster replacement points and will be switched to a CAT Wheel Loader to reduce diagnostic software's and subscriptions needed, parts in inventory, and reduction in downtime by standardizing equipment. Sufficient funds will have been collected upon sale of the old unit. Unit 2178 has reached replacement by Faster points and at the direction of the Transportation we will need to upgrade to a 4x4 since it is used for trails maintenance. Fleet will be also looking to switch this unit to a hybrid pickup. Transportation pickup 2201 has reached 15 points and is in need of replacement. This unit will be purchased from the state contract. A like unit will be purchased in its place along with a new plow. This mower has reached replacement and Fleet will be proceeding with a like replacement of this unit. The replacement mower will come with a Kawasaki FX1000, Advanced Chute systems and flex forks. 5102 2020 Hustler Super Z Mower 15 $12,718.00 2025 Hustler Super Z Mower WT Equipment N Y 5107 2021 Hustler Super Z Mower 15 $12,718.00 2025 Hustler Super Z Mower WT Equipment Y Y 5108 2021 Hustler Super Z Mower 15 $12,718.00 2025 Hustler Super Z Mower WT Equipment Y Y 5110 2021 Hustler Super Z Mower 15 $12,718.00 2025 Hustler Super Z Mower WT Equipment N Y EXP FY25 Expansion Trailer WSEW_F119 NA $14,890.00 Tandem Axle 20K Trailer Premier Trailer Fayetteville NA Y 9258 East Texas 14K Trailer WSEW_F075 13.2 $14,890.00 Tandem Axle 20K Trailer Premier Trailer Fayetteville N N EXP FY25 Expansion Trailer TRAN_F138 NA $14,890.00 Tandem Axle 20K Trailer Premier Trailer Fayetteville NA Y 9155 8' Snow Plow 7.8 $12,086.00 8' Snow Plow Lewis Ford N N 9205 8' Snow Plow 15 $12,086.00 8' Snow Plow Lewis Ford N N 9228 8' Snow Plow 15 $12,086.00 8' Snow Plow Lewis Ford N N 5073 2017 Toro Sand Pro 5040 10.7 $27,766.88 John Deere TruFinish 1220 Utility Rake P&K Equipment Y Y 9235 2016 Doolittle Dump Trailer 14 $15,840.00 Tandem Axle Dump Trailer Premier Trailer Fayetteville N N 2105 2006 Ford F150 4x4 14.2 $31,090.00 2025 Ford Maverick Hybrid Lewis Ford Y Y 2162 2013 Toyota Tacoma 2WD 15 $32,607.00 2025 Ford Ranger 2WD Randall Ford Y Y October of 2024 unit 2162 was involved in a not a fault accident that insurance declared it to be totaled. Fleet will replace it with a like unit. Fleet collections were made up with the insurance Trailer 9235 has had numerous mechanical issues and is no longer fit for front line service for Parks Maintenance. A like unit will be purchased in its place. A BA will be brought to City Council combining Fleet collections and the difference from Parks Maintenance. This was a FY26 replacement. Unit 2105 for Parks Natural Resources has reached replacement by Faster points. This unit will be right sized to a smaller Ford Maverick Hybrid AWD instead of the current F150 4x4 with a V8 engine, reducing overall cost per mile and supporting climate action goals. Purchased from State Contract. This mower has reached replacement and Fleet will be proceeding with a like replacement of this unit. The replacement mower will come with a Kawasaki FX1000, Advanced Chute systems and flex forks. This FY25 Expansion will be spec'd to the current Fleet/Water Sewer build capable of towing mini-excavators and mid-sized skid steers to job sites. This will be for the new WS Construction crew pending approval of the FY25 budget. This mower has reached replacement and Fleet will be proceeding with a like replacement of this unit. The replacement mower will come with a Kawasaki FX1000, Advanced Chute systems and flex forks. This mower has reached replacement and Fleet will be proceeding with a like replacement of this unit. The replacement mower will come with a Kawasaki FX1000, Advanced Chute systems and flex forks. The shortfall in collections will be made up with the surplus of the old unit. Unit 5073 has reached replacement and is requiring engine repairs that necessitate its replacement. This unit is an approved FY25 replacement and has been fully collected on for replacement. This mower has reached replacement and Fleet will be proceeding with a like replacement of this unit. The replacement mower will come with a Kawasaki FX1000, Advanced Chute systems and flex forks. The shortfall in collections will be made up with the surplus of the old unit. Trailer 9258 has reached high enough points and also no longer capable of front line service due to the changes in specs to equipment and asset size and weight that need to be towed on site. We will be moving forward with a larger capacity trailer for safety and operational purposes. A BA will be brought to City Council combining what Fleet has collected to date and the difference to come from the Water Sewer Department as per Fleet policy on the upgrade of equipment coming from the division. This FY25 Expansion will be spec'd to the current Fleet/Water Sewer build capable of towing mini-excavators and mid-sized skid steers to job sites. This will be for the new Transportation Sidewalk crew pending approval of the FY25 budget. Fleet will be replacing plow 9155 which is used on truck 2181 which is also on this replacement list. Fleet will be aiming to replace plows and trucks together. Fleet will be replacing plow 9205 which is used on truck 2182 which is also on this replacement list. Fleet will be aiming to replace plows and trucks together. Fleet will be replacing plow 9228 which is used on truck 2201 which is also on this replacement list. Fleet will be aiming to replace plows and trucks together. EXP Bobcat Flail Attachment PRKS_F087 NA $10,288.35 FY25 Expansion WT Equipment NA Y EXP 16HP Mini-Excavator PRKS_F088 NA $30,581.38 FY25 Expansion Springdale Tractor NA Y EXP 2025 Hybrid Ford Maverick PRKS_F089 NA $27,890.00 FY25 Expansion Lewis Ford NA Y EXP 2025 Hybrid Ford Maverick PRKS_F090 NA $27,890.00 FY25 Expansion Lewis Ford NA Y 5083 2018 Alamo Ridgerunner RC Mower 10.5 $32,011.20 Gravely OVIS 40 RC Mower Ariens Company Y Y Unit 5083 is a remote control mower that has been very hard to keep in service for the Parks maintenance department. It has proven to be very unreliable and a new reduced price alternative will be purchased in its place. Both Parks and Fleet Demoed a unit that proved to be better for the harder to maintain surfaces of our Parks. This will be purchased from a Sourcewell Cooperative contract. Park Operations has increased the park custodial staff and focused more on cleaning park amenities and frequently used park spaces. In order to do this effectively, dedicated vehicles for our custodians are needed. We have been getting by with a 1/2 ton truck for one custodian and utilizing a 3/4 ton truck from another crew for our other custodian which has created a vehicle shortage within the division and is not the most efficient use of these heavier duty trucks. This request is for a small, energy-efficient vehicle that can be utilized by our park custodian. The vehicle can be light duty, just needing to transport staff and a few cleaning supplies. This will free up our heavier duty trucks, that are currently being utilized by our custodial staff, to our other crews who need a heavier truck to haul trailers and payload. This small vehicle will help us provide good customer service to park users, meet transportation needs, and also help meet the goals of the Climate Action Plan by utilizing energy efficient vehicles appropriate for the task. Park Operations has increased the park custodial staff and focused more on cleaning park amenities and frequently used park spaces. In order to do this effectively, dedicated vehicles for our custodians are needed. We have been getting by with a 1/2 ton truck for one custodian and utilizing a 3/4 ton truck from another crew for our other custodian which has created a vehicle shortage within the division and is not the most efficient use of these heavier duty trucks. This request is for a small, energy-efficient vehicle that can be utilized by our park custodian. The vehicle can be light duty, just needing to transport staff and a few cleaning supplies. This will free up our heavier duty trucks, that are currently being utilized by our custodial staff, to our other crews who need a heavier truck to haul trailers and payload. This small vehicle will help us provide good customer service to park users, meet transportation needs, and also help meet the goals of the Climate Action Plan by utilizing energy efficient vehicles appropriate for the task. This FY25 Expansion attachment for the Parks department will assist them with the over 115 miles of paved and soft surface trails. These trails are heavily used by the public and our number one request from the public is to prune limbs and overgrowth away from the trail. We currently don't have a piece of machinery that we can utilize for this and have to perform the work by hand which is very time consuming and taxing on personnel. This attachment will fit our existing excavator and will expedite the process which will increase productivity and lessen complaints from trail users. This equipment can also be used to safely trim ditches and steep slopes. With our expanding trail system, currently at 57 miles of natural surface trails, we now have dedicated staff just performing soft surface trail maintenance. This maintenance is required to keep our soft surface trails in a safe and rideable condition. The trails are extremely narrow and require frequent repairs due to wash outs which requires moving dirt and rocks in a tight space. This piece of equipment is ideally suited to operate in these conditions and is required to maintain soft surface trails. In addition, there are many instances within our park system, where a repair needs to be made in a tight location where standard size equipment will not fit. This equipment can be utilized for many uses within the department.