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Home My WebLink About280-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 280-24 File Number: 2024-702 CITY-WIDE USING CORPORATE ACCOUNTS (EXPENDITURE AUTHORIZATIONS): A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $35,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: • Amazon Business • Canon USA • Cintas • Global Industrial Supply • Grainger • Graybar • Home Deport/HD Supply • Lawson • Lowe's • MSC Industrial Supply Page 1 Resolution: 280-24 File Number." 2024-702 • Office Depot • Walmart Business PASSED and APPROVED on November 19, 2024 Page 2 FAYE1?EVILL ; z kANSN • • `�� Att4Shelton, ;/i�; �ON� O` 0. nor Deputy City Clerk Office of the City Clerk Treasurer Kara Paxton — City Clerk Treasurer Jackson Shelton — Senior Deputy City Clerk OF 4AYETTF 1 i 0 µM .. 4 RKAN SPS 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 Phone: 479.575.8323 cityclerk@fayetteville-ar.gov Departmental Correspondence To: Lioneld Jordan, Mayor From: Kara Paxton, City Clerk Treasurer'��G CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton & Chief Financial Officer Paul Becker Date: November 8, 2024 RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure Mayor Lioneld Jordan, Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you should these dates change. The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also encouraged me to utilize telework options in the weeks following the initial surgery week. He also stated that should I need to physically come to work, I need to park as close to the building as possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning. In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24- hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence. As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for official purposes only. Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature. Please notify the Accounting Department that check requests will be reviewed and signed by Ms. Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for approving purchase requests submitted November 11th — November 15th, 2024. Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton has been with our office for almost 2 years now and has consistently impressed me by going above and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully manage the office while I am out. M/10 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 19, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Les McGaugh, Purchasing Director SUBJECT: Approval of City-wide Corporate Accounts RECOMMENDATION: CITY COUNCIL MEMO 2024-702 A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS THROUGH DECEMBER 31st, 2025. BACKGROUND: Various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure maintenance, repair, and operations (MRO) supplies and commodities to support City operations. These accounts have historically been separated by department with each managing their own accounts. DISCUSSION: Purchasing has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations. Staff recommends authorizing spend in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities. Purchases will still follow the quote requirements if single items exceed $5,000.00. Each department has budget lines in the 5200 series of the budget and some departments have uniform budgets that are applicable. BUDGET/STAFF IMPACT: Spend will managed by individual departments and within their approved budgets. ATTACHMENTS: SRF (#3), List of Corporate Accounts (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-702 Approval of City-wide Corporate Accounts A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $35,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: • Amazon Business • Canon USA • Cintas • Global Industrial Supply • Grainger • Graybar • Home Deport/HD Supply Page 1 Resolution: 280-24 File Number: 2024-702 • Lawson • Lowe's • MSC Industrial Supply • Office Depot • Walmart Business Page 2 Les McGaugh Submitted By City of Fayetteville Staff Review Form 2024-702 Item ID 11/19/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/29/2024 PURCHASING (160) Submitted Date Division / Department Action Recommendation: A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS THROUGH 2O25. Budget Impact: NA NA Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: List of Corporate Accounts Amazon Business Canon USA Cintas Global Industrial Supply Grainger Graybar Home Depot/ HD Supply Lawson Lowe's MSC Industrial Supply Office Depot Walmart Business TO: Molly Rawn, Mayor THRU: Steven Dotson, Chief Financial Officer FROM: Amanda Beilfuss, Procurement Director DATE: Thursday, October 16, 2025 SUBJECT: Mayor Signature on Updated Cooperative Acceptance Agreement RECOMMENDATION: Procurement recommends the Mayor sign and initial the attached cooperative acceptance agreement from Cintas to secure updated pricing for various Departments throughout the City. BACKGROUND: On November 19, 2024, City Council approved Resolution 280-24, which authorizes total expenditures in excess of $35,000 for maintenance, repair, and operations supplies and commodities across all departments City-wide using Corporate Accounts with Purchasing Cooperatives or State Contracts for the year. DISCUSSION: Cintas is one of these Corporate Accounts listed in Resolution 280-24, as they provide rental of uniforms, floor mats, mops, towels, and other related services to various departments throughout the City. City Departments are updating rental uniforms to replace the older outdated ones they currently have. By signing this Cooperative Acceptance Agreement, this will lock in the pricing for the City’s Departments to utilize. BUDGET/STAFF IMPACT: There is no cost associated with completing this acknowledgement. Attachments: • Staff Review Form • Cintas Cooperative Acceptance Agreement 10/16/2025 Submitted Date No -$ -$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Item Cost Budget Adjustment Remaining Budget -$ -$ No No -$ -$ N/A Budget Impact: N/A N/AN/A City of Fayetteville Staff Review Form 2025-0825 N/A Procurement recommends the Mayor sign and initial the attached cooperative acceptance agreement from Cintas to secure updated pricing for various Departments throughout the City. N/A for Non-Agenda Item Action Recommendation: Amanda Beilfuss PURCHASING (160) Division / Department Comments: Purchase Order Number: Change Order Number: Previous Ordinance or Resolution # Approval Date: Original Contract Number: Workplace Solutions Cooperative Acceptance Agreement READY FOR THE WORKDAY" Location #: 0065 Contract#: Customer #: (If locally managed MLA please replace agreement# with current '"M""'a"'"i---'-n--'C'-o'-r-"-p-"-o--'ra"-'tc.c.e_C=--o=--d"-e"---+__;;O;..;m~n;;.:ia;;....c..;N....::e.;;;;b..;..ra"'s~kc.:a'-R;.;.e;;;;;n"--tc=a"'l/---'-F---=S'-M;.;.;;.:LAcc....;...;;;;C....::C;...#c..1..;..3cc..8cc..9'-7;.....;..M"'LA=-.:...:..A.;,.g"'r---=e....::e_;_m"--e"--'n-'-t=--#"--_____ Locally Managed MLAJ GPO CC #13897 GPO Agreement #211011196 Date: 10/6/2025 Customer/Participating Agency : City of Fayetteville Address : 113 W Mountain St ("Customer") Phone : 479-575-839 8 City: Fayetteville State:AR Zip : 72701 UNIFORM PRODUCT RENTAL PRICING: ITEM# DESCRIPTION I STANDARD ITEM I UNIT PRICE I LOSS/DAMAGE i REPLACE.VALUE I All Pricing Governed by OMNIA contract #001299 Ill Yes ONo 59273 I Carhart! Rugged Flex Shirt Ill Yes □No .82 I 53641 I TShirt ANSI Class 2 W/REFL liZI Yes □No .65 I I OYes □No : I DYes □No I I OYes ONo Space for additional entries provided on page 5 This Workplace Solutions Cooperative Acceptance Agree_ment (this "Acceptance Ag reement") is effective as o'f the date of execution for a term of 60 months from the date o f in stallation or renewal (the "Term"\. Standard Name Emblem _ -$ 0 .00 ea -St;;dard Age_n_cy Emblem -, $D.OO --;; ----- Custom Age~ Emblem ____ I $ 0.00 ea Embroidery ______ 1 $ na ea _ Uniform Advan tage _ Item: $ 0.04 ea per week Premium Uniform Advantage____ Item: $ 0 .10 ea per week Emblem Advantage ___ Item: I $ 0 .03 ea per week .!~e Advantage ----Item: I $ 0 .01 ea per week Minimum Charge __ $35 per delivery or 50% of initial invoice (the greater of the two). ~Up Charge ____ _ __ ,_$ 1.50 per garme nt __ _ Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) prem ium ----------- Under no circumstances will Cintas accept textiles bearin g free liquid . Sho p towels may not be used to clean up oil or solvent spills. _Artwork Charg~ogoMat i $ na ____ _ Payment Terms : Net 30 per garment ---------,-c=-u-stomer agrees~hav ~mployees measured by a Cintas representative using garment "size samples" Size Change or Cintas Tr uRt. A charge of$ 5 .00 per garment will be assessed for employee's size changed I within 4 weeks of installation. Other WORKPLACE SERVICES PRODUCTS PRICING: ITEM# I DESCRIPTION I RENTAL FREQ. i I All pricing governed by OMNIA contract #01299 I I I I I I . Automatic_ Lost Rep lacement Charge i Item : Automatic Lost Replacement Charge Item : Initial and check box if Unilease. All Garments will be cleaned by customer. I I I I I I l 1 % of inventory I % of inventory ---Initial and check box if receiving Linen Service . Company will take periodic physical inventories of items in possession or under control. I nitia l and chec k box-if ,;c;iving dir;;;t embroidery. If service i~iscontinu ed for any employeeor Customer deletes any o f the garments d ire ct embroi d ery fo r any reas on, or term in ates this Acceptance Af reement for any reason o r fails to renew this A cceptance Agreement, Customer will purchase al direct embroidered garments at th e time th ey are removed from serv ice atthe then cu rrent rep lacement values . (See Section 6 o f Cintas General Servi ce Terms Se ction). Cintas Representative Initials: Customer Initials: M.R. I I INVENTORY I UNIT PRICE Space for additional entries provided on page 5 I $ $ I □ □ : . ea ea , .... I I ,,. ... Page 1 of 6 Rev. 9 24 24 PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS ACCEPTANCE AGREEMENT, YOU ACKNOWLEDGE THAT YOU HAVE READ, AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY, THESE TERMS. OMNIA PARTICIPATING PUBLIC AGENCIES TERMS 1. Participating Public Agencies: Ci ntas Corpor atio n No. 2 ("Cintas") agrees to extend the same terms, conditions, and covenants agreed to u nder the OMNIA Vendo r Ag re ement executed between Cintas and University of Nebraska (th e "Master Agree m ent") to ot her govern m en t agen cies ("Participating Public Agencies") that, in their discretion, desire to access t he M aster Ag r ee ment in accordance w ith all terms and conditions contained herein or attached h e r eto. Each Participati ng Publ ic Agency will be excl us ively responsible and deal directly with Cintas on matters r e lati hg to length of agreement, ordering, del ivery, in spection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. By executing this Acceptance Agreement, the Customer identified on Page 1 herein agrees to be bound by the terms and conditions set forth in the Master Agreement as a Participating Public Agency and the terms and conditions set forth in this Acceptance Agreement. Master Agreement #001299 available at https://www.omniapartners .com/publicsector. 2. Dispute Resolution -Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer's receipt of the contested invoice, or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number, disputed amount, and the reason for the disputed charge. 3. In the event of any conflict between this Acceptance Agreement and the Master Agreement, the Master Agreement shall prevail, except to the extent this Acceptance Agreement specifically provides that it is superseding a provision in the Master Agreement. CINTAS GENERAL SERVICE TERMS SECTION 1. Prices : Customer agrees 10 ren t from Cintas, and Ci ntas agrees to provide to Customer, all of Customer's requirements for uniform rental products and se111ices at the pl ices listed In the Master Agreeme nt , including ann ual price adjustments. An amendm ent to this Acceptance Agreement is not requi red when pricing in the Master Agree ment is updated and adjusted. There will be a minimum charge of th irty-five dollars ($35.00) or 50% of tnitial invoice (whichever is greater) per del[very (the "M inimum Stop Cha rge") for each Cu st omer locat ion required to purchase its rental services from Cintas as set forth 1n this Acceptance Agreement. The Minimum Stop Charge shall supersede an y con fli cting or d iffe rent te rm in the Mast er Agreement. 2. Buyback of Non-Standard Ga r ments: Customer has ordered from Company a garment rental service requi ring garments that may not b e standard to Company's normal rental product line or in dude d irect embroidery or an un usual emblem placement . Non-standard items wil.l als o include standard garments that have been embroidered . Those non-standard products will be designated as such under Garment Descr i ption i n the Uniform Product Rental Pricing Chart(s). In the even t the Customer deletes a non.standard product, alters the design of the non-standard p roduct, fa ils to renew the Agreement, or termi nates the Agreement in whole or in part for any ,eason , the Cus tomer ag rees to buy back all remain ing non -standard products allocated to Cus tomer that the Company has in service and out o f service at the the n current Loss/Damage Replacement Values . 3 . Garments' Lack of Fla me Ret ardant or Aci d Resistant Features: Un less specified otherwise in writ ing by Cint as , the g arments su pplied under t his Acce p tance Agteement are not flame retardant o r ad d re.s1stant and conta in no speci al fl ame reta rd ant or acid res istant fea tures . They are not de.s igned for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and ad d re si sta nt garments are available from Cintas upon request. Customer warrants tha t none of the employees fo r whom garments ·are supplied pursuant to this Acceptance Agreement require flame retardant or ac id res istant clothing. 4. Logo M ats: In the event tha t Customer d ecides 10 delete any mat bearing t he Cu stom er''S logo (Logo Mat) from the rental program, changes the design of the Logo Mats, ter mina t':s th_is Acceptan;:e_ Ag reement for any r~as o n ol !aUs to_ renew this Acce pt.ance Ag:e7ment, the Custo mer will purchase at the time of deletion, design chang e or turm1 nat1on , all remaining Logo mats that Cintas has 1n service and out of se rvice hetd ,n inventory at the then current Loss/Damage Replacement Val ue . 5 . Adding Employi.es: Add i t.ional emp loyees and merchandise may be added to this Acceptance Agreement at any time upon written or ora l request by the Custo mer to Cintas. Any such additiona l -empl oyees o r merchand ise shall au tomatically become a part o f and subject to the t erms of this Acceptance Agteement . If such employees are employed at a Customer location that is then participating under this Acceptance Agreement. the Customer sh all pay Cintas the one-time.preparation fee indicated on the Mas t er Agreement and / or outlined above . Customer shall not pay Cintas any one-time p reparation fee for ga rme nts for employees included in the initial installation of a Cust omer location, There will be a one-time charge fo r name and/or company emblems wh en employees are added to t he program In garments requi ring embl ems . 6. Emblem Guarantee: If Customer has requested that Cintas supply embl ems designed exclusively for Customer featuring Customer's logo or other specific identificat ion (hereinafter "Customer Emblems"), Cintas will mainta in a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases. In the event Customer decid8$ to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminotes this Acceptance Ag ree ment for any reason o r fa ils t o renew this Acceptance Agreement , the Customer will p urchase at the time of deletion, des ign change, termi nation or expiration, all remaining Customer Emblems t ha t Cintas allocated to Customer al the price indicated on the Master A greement and I or outlined above of this Accep tance Agreement. In no event shall the number of Custo mer Emb lems allocated to Cu st omer eKceed the greater of (a) twelve (12) months' vol ume for each un ique Customer Emblem or (bl a quantity agreed t o by Cintas and Customer and noted on the Master Agreement an d I or outli ned above. 7. Terminating Employees: Subject to the provisions of this Acceptance Agreement, the weekly rental cha rg e attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be t erminated upon ora l or written no ti ce by the Custom er to Cintas but only after all garments issued to that individual, or value of same at the then current Loss /Dama ge Replacement Value s, are re t urned to Cintas . 8. Replacement: In the event any merchandise is lost, stolen or is not returned to Cintas, or is destroyed or damaged by fire, welding d amage, acid , paint, ink, chemicals , neglect or otherwise , the Customer agrees t o pay for said merchandise at the then current Loss/Damage Replacement Values. 9. Additional Customer Locations : Notwithstanding anything to the contra ry contai ned herein , there will be a minimum term equal to the greater of thirty-six (36) months or the remainder of the Term for any individual Cu stomer location added after the date of this Acceptance Agreement. Cintas Representative Initials: Customer Initials : M.R. Page 2 of 6 Rev. 9,24 24 Accounts Payable Contact Billing Information READY FOR THE WORKDAY ' How should the Business Name read on the invoice? Do you have other sites/locations within your compan y that are set up for billing with Cintas? D YES D NO D UNSURE Are you Tax Exemp t? D YES D NO If Yes , where can I get a copy of your tax-exem pt form? PAYER INFORMATION: This section covers the address where the person who pays the bills is and their contact information . Account Pa yable Contact Name: Account Payable Contact Phone #: Account Pa y able Email : Payer Street Address: City: ST/PROV: ZIP/PC: We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address. BILL-TO INFORMATION: This section covers where the bill will be mailed/sent to. D Same as Payer OR D Same as Sold-To Bill-To Street Address : City: ST/PROV: WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING ZIP/PC: Invoice Delivery (choose one): D Leave at Site and Email D Email Only D Physically Mail D Leave at site after service Do invoices require a purchase order? D YES D NO If yes, p lease provide PO# Will the same PO need to appear on each invoice? D YES D NO Is there an expiration date? PAYMENT TERMS: Net 30 Standard PAYMENT OPTIONS □ Check D ACH/EFT -We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment deta i ls D Credit Card -We will have our Payment Center contact the AP Contact above for cred it card details Unless noted below, your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing . myCintas allows you to conveniently access your account anytime using your computer, tablet, or mobile device! Do not send information about Online Bill Pay (US Only) Cintas Re p resentative In it ials : Customer Initials : M.R . Page 4 of 6 Rev. 9.24 24 10. Additional Items: Addl1 lonal Customer employees, products and services may be added to th i s Acceptance Agreement and shall automatically become a part of and subject to the terms hereof and all o f its provisions. If this Acceptanro Agreement is term inated early for convenience, the parties agree that tlie damages susta ined by Cintas will be substantial and difficult to ascertain . Therefore, if this Acceptance-Agreement ·Is terminated by Customer prior to the applica ble expirat i on date for any reason other than documented quality of service re asons which are not rured, or terminated by Cintas for non-payment by Customer at any time Customer will pay to Cintas. as termination charges and not as a penalty based upon the following schedule: If this Acceptance Agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 52 weeks of rental service. If this Acceptance Agreement is cancelled for convenience in months thirteen (13) through twenty-four (24) of the term, Customer shall pay as termination charges equal to thirty-nine (39) weeks of rental service. If this Acceptance Agreement is cancelled for convenience in months twenty-five (25) through thirty-six (36) of the term, Customer shall pay as termination charges equal to twenty-six (26) weeks of rental service. If this Acceptance Agreement is cancelled for convenience after thirty-six (36) months of service, Customer shall pay as termination charges of thirteen (13) weeks of rental service. Customer shall also be responsible to return all of the merchandise allocated to such Customer locations terminating this Acceptance Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Cu:;tomer's account prior to termination. 11. No Federal Contractor: As a material condition of this Agreement, Customer represents and warrants tha r: (a) this Agreement is not federally funded; (b) this Agreement does not constitute, and is not entere d into to support a federal government contract, subcontract or third party contr_act; (c) Cintas does not hereby become a subrecipient, subgrantee, project participant, or ·third party contractor or subcontracto r in relation to any contract w ith the fede ra l government; and (d) by entering this Agreement, Cintas does not become obligated to comply with federal regu lations or federal laws (includ ing specillcally .the Service Contact Act), wheth er by virtue of such obligation flowing down from a contract between Customer and any third party, by virtue of federal fund ing being used in relation co this project, or otherwise . In the event that any of tlie foregoing is or becomes untrue. Cintas shall liave the option to unnaterally terminate this Agreement. 12. Prevailing Wage/Livi ng Wage: Customer re presents and warrants that this agreement is not subject to laws pertai nin g to prevailing wages, living wages, or other wage and/or benefit requ irem enl'5 establishe d by law ("Wage Statutes "). Customer agrees an d acknowledges that it will not attempt to enforce any Wage Statutes in re lation to this agreemeot and Customer he.reby wa ives and releases Cintas from any a11d all fines, penalties, interest, or other costs, expenses, or charges of any type Imposed by any federa l, state, or local-authority in relation to Cintas's failure to satisfy any such Wag e Statute in relation to agreement. 13. Customer Type: Customer must select the appropriate response below: Is Customer a United States federal government agency or instrumentality? □ Yes 1"71 No (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be ILi binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). 14. Customer Funding Source: Customer must select the appropriate response below: Will Customer pay for the goods and services ordered under this Acceptance Agreement with any United States government funds? D liZ) (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be Yes No binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). 15. Additional Terms: Customer must select the appropriate response below: Does Customer require any additional terms and conditions to be incorporated into this Acceptance Agreement, or is Customer accepting the Agreement without additional terms? D Yes, additional terms required liZ) No additiona I terms nee ded (If Yes, Customer must provide any applicable additional terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). 16. I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided. I am authorized to sign on behalf of this company. In addition, I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms. Cintas Location #: 0065 Cintas Re resentative Si Title: Sales Rep Accepted-GM : Ray Keliehor Cintas Enterprise Account: IZJ Yes □No Cintas Enterprise Partner Name: Virginia Schabbing Cintas Representative Initials: Customer Initials: Customer Si nature: Print Name: Molly Rawn Print Title: Mayor Email: mayor@fayetteville-ar.gov Customer Contact: Amanda Beilfuss Customer Contact Email: abeilfuss@fayetteville-ar.gov M.R. Page 3 of 6 Rev. 9 24 24 UNIFORM PRODUCT RENTAL PRICING (cont.): Continued from page 1 ITEM# I DESCRIPTION I STANDARD ITEM I UNIT PRICE I LOSS/DAMAGE REPLACE.VALUE All pricing governed by OMNIA contract #01299 I DYes □No ' □Yes □No I D Yes □No DYes □No □Yes □No . l □Ye s □No I DYes □No I I DYes □No I OYes □No I I DYes □No I DYes □No I I □Yes ONo I D Yes □No I I I DYes □No I OYes □No DYes □No DYes □No ' I D Yes □No D Yes □No ' I DYes □No I DYes □No I DYes □No I I DYes ONo I I DYes □No I DYes □No I Dves ONo WORKPLACE SERVICES PRODUCTS PRICING (cont.): Continued from page 1 ITEM# I DESCRIPTION I RENTAL FREQ. I INVENTORY I UNrTPRI CE All pricing governed by OMNIA contract #01299 I I I I I I I I I ' I I I I I I I ' [ I I l I I [ J I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ' ' I I I I I Additional sites added at a later date will be required to sign the attached Exhibit A with a minimum term of 36 months . Cintas Representative Initials: Customer Initials: M.R. Page 5 of 6 Rev. 9 24.24 LOCATION LISTING City of Fayetteville Recycling Yvonne Richardson Center Fayetteville Fire Department City of Fayetteville Water/Sewer City of Fayetteville Building Maintenance City of Fayetteville Fleet Operations City of Fayetteville Parks Maintenance City of Fayetteville Fayetteville Senior Activity City of Fayetteville Aviation City of Fayetteville Transportation City of Fayetteville Street City of Fayetteville Solid Waste City of Fayetteville Police Department Cintas Representative Initials : Customer Initials: M.R. Page 6 ol 6 Rev. 9,2424