The URL can be used to link to this page

Home My WebLink About280-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 280-24 File Number: 2024-702 CITY-WIDE USING CORPORATE ACCOUNTS (EXPENDITURE AUTHORIZATIONS): A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $35,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: • Amazon Business • Canon USA • Cintas • Global Industrial Supply • Grainger • Graybar • Home Deport/HD Supply • Lawson • Lowe's • MSC Industrial Supply Page 1 Resolution: 280-24 File Number." 2024-702 • Office Depot • Walmart Business PASSED and APPROVED on November 19, 2024 Page 2 FAYE1?EVILL ; z kANSN • • `�� Att4Shelton, ;/i�; �ON� O` 0. nor Deputy City Clerk Office of the City Clerk Treasurer Kara Paxton — City Clerk Treasurer Jackson Shelton — Senior Deputy City Clerk OF 4AYETTF 1 i 0 µM .. 4 RKAN SPS 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 Phone: 479.575.8323 cityclerk@fayetteville-ar.gov Departmental Correspondence To: Lioneld Jordan, Mayor From: Kara Paxton, City Clerk Treasurer'��G CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton & Chief Financial Officer Paul Becker Date: November 8, 2024 RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure Mayor Lioneld Jordan, Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you should these dates change. The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also encouraged me to utilize telework options in the weeks following the initial surgery week. He also stated that should I need to physically come to work, I need to park as close to the building as possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning. In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24- hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence. As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for official purposes only. Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature. Please notify the Accounting Department that check requests will be reviewed and signed by Ms. Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for approving purchase requests submitted November 11th — November 15th, 2024. Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton has been with our office for almost 2 years now and has consistently impressed me by going above and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully manage the office while I am out. M/10 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 19, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Les McGaugh, Purchasing Director SUBJECT: Approval of City-wide Corporate Accounts RECOMMENDATION: CITY COUNCIL MEMO 2024-702 A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS THROUGH DECEMBER 31st, 2025. BACKGROUND: Various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure maintenance, repair, and operations (MRO) supplies and commodities to support City operations. These accounts have historically been separated by department with each managing their own accounts. DISCUSSION: Purchasing has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations. Staff recommends authorizing spend in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities. Purchases will still follow the quote requirements if single items exceed $5,000.00. Each department has budget lines in the 5200 series of the budget and some departments have uniform budgets that are applicable. BUDGET/STAFF IMPACT: Spend will managed by individual departments and within their approved budgets. ATTACHMENTS: SRF (#3), List of Corporate Accounts (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-702 Approval of City-wide Corporate Accounts A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED BUDGET WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements to procure essential supplies and commodities to support City operations; and WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations; and WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the budget approved by the City Council for each department or division. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of $35,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors: • Amazon Business • Canon USA • Cintas • Global Industrial Supply • Grainger • Graybar • Home Deport/HD Supply Page 1 Resolution: 280-24 File Number: 2024-702 • Lawson • Lowe's • MSC Industrial Supply • Office Depot • Walmart Business Page 2 Les McGaugh Submitted By City of Fayetteville Staff Review Form 2024-702 Item ID 11/19/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/29/2024 PURCHASING (160) Submitted Date Division / Department Action Recommendation: A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS THROUGH 2O25. Budget Impact: NA NA Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: List of Corporate Accounts Amazon Business Canon USA Cintas Global Industrial Supply Grainger Graybar Home Depot/ HD Supply Lawson Lowe's MSC Industrial Supply Office Depot Walmart Business