HomeMy WebLinkAbout280-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 280-24
File Number: 2024-702
CITY-WIDE USING CORPORATE ACCOUNTS (EXPENDITURE AUTHORIZATIONS):
A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR MAINTENANCE,
REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL DEPARTMENTS CITY-WIDE
USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE CONTRACTS FOR THE
FISCAL YEAR WITHIN THE APPROVED BUDGET
WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative purchasing
agreements to procure essential supplies and commodities to support City operations; and
WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all departments in
order to leverage quantity discounts, align spend with our environmental purchasing policy, collect measurable data on
spend analytics, and remove the risk of fraud and ethics violations; and
WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various suppliers for the
purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities, which will be limited by the
budget approved by the City Council for each department or division.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in excess of
$35,000.00 in aggregate spend across all departments city-wide within the approved budget using corporate accounts
with purchasing cooperatives or state contracts for the fiscal year for the purchase of Maintenance, Repair, and
Operations supplies and commodities from the following vendors:
• Amazon Business
• Canon USA
• Cintas
• Global Industrial Supply
• Grainger
• Graybar
• Home Deport/HD Supply
• Lawson
• Lowe's
• MSC Industrial Supply
Page 1
Resolution: 280-24
File Number." 2024-702
• Office Depot
• Walmart Business
PASSED and APPROVED on November 19, 2024
Page 2
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nor Deputy City Clerk
Office of the City Clerk Treasurer
Kara Paxton — City Clerk Treasurer
Jackson Shelton — Senior Deputy City Clerk
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113 W. Mountain Street, Suite 308
Fayetteville, Arkansas 72701
Phone: 479.575.8323
cityclerk@fayetteville-ar.gov
Departmental Correspondence
To: Lioneld Jordan, Mayor
From: Kara Paxton, City Clerk Treasurer'��G
CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton &
Chief Financial Officer Paul Becker
Date: November 8, 2024
RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure
Mayor Lioneld Jordan,
Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting
November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City
Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you
should these dates change.
The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges
from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also
encouraged me to utilize telework options in the weeks following the initial surgery week. He also
stated that should I need to physically come to work, I need to park as close to the building as
possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning.
In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor
Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24-
hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence.
As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for
official purposes only.
Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature.
Please notify the Accounting Department that check requests will be reviewed and signed by Ms.
Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for
approving purchase requests submitted November 11th — November 15th, 2024.
Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support
all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has
continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton
has been with our office for almost 2 years now and has consistently impressed me by going above
and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully
manage the office while I am out.
M/10
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 19, 2024
TO: Mayor Jordan and City Council
THRU: Paul Becker, Chief Financial Officer
FROM: Les McGaugh, Purchasing Director
SUBJECT: Approval of City-wide Corporate Accounts
RECOMMENDATION:
CITY COUNCIL MEMO
2024-702
A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND
ACROSS ALL DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING
COOPERATIVES OR STATE CONTRACTS THROUGH DECEMBER 31st, 2025.
BACKGROUND:
Various City departments utilize corporate business accounts pursuant to cooperative purchasing agreements
to procure maintenance, repair, and operations (MRO) supplies and commodities to support City operations.
These accounts have historically been separated by department with each managing their own accounts.
DISCUSSION:
Purchasing has consolidated multiple corporate business accounts across all departments in order to leverage
quantity discounts, align spend with our environmental purchasing policy, collect measurable data on spend
analytics, and remove the risk of fraud and ethics violations. Staff recommends authorizing spend in excess of
$35,000.00 across various suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies
and commodities. Purchases will still follow the quote requirements if single items exceed $5,000.00. Each
department has budget lines in the 5200 series of the budget and some departments have uniform budgets
that are applicable.
BUDGET/STAFF IMPACT:
Spend will managed by individual departments and within their approved budgets.
ATTACHMENTS: SRF (#3), List of Corporate Accounts (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-702
Approval of City-wide Corporate Accounts
A RESOLUTION TO AUTHORIZE TOTAL EXPENDITURES IN EXCESS OF $35,000.00 FOR
MAINTENANCE, REPAIR, AND OPERATIONS SUPPLIES AND COMMODITIES ACROSS ALL
DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING
COOPERATIVES OR STATE CONTRACTS FOR THE FISCAL YEAR WITHIN THE APPROVED
BUDGET
WHEREAS, various City departments utilize corporate business accounts pursuant to cooperative
purchasing agreements to procure essential supplies and commodities to support City operations; and
WHEREAS, the Purchasing Division has consolidated multiple corporate business accounts across all
departments in order to leverage quantity discounts, align spend with our environmental purchasing
policy, collect measurable data on spend analytics, and remove the risk of fraud and ethics violations;
and
WHEREAS, staff recommends authorizing total expenditures in excess of $35,000.00 across various
suppliers for the purchase of Maintenance, Repair, and Operations (MRO) supplies and commodities,
which will be limited by the budget approved by the City Council for each department or division.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes expenditures in
excess of $35,000.00 in aggregate spend across all departments city-wide within the approved budget
using corporate accounts with purchasing cooperatives or state contracts for the fiscal year for the
purchase of Maintenance, Repair, and Operations supplies and commodities from the following vendors:
• Amazon Business
• Canon USA
• Cintas
• Global Industrial Supply
• Grainger
• Graybar
• Home Deport/HD Supply
Page 1
Resolution: 280-24
File Number: 2024-702
• Lawson
• Lowe's
• MSC Industrial Supply
• Office Depot
• Walmart Business
Page 2
Les McGaugh
Submitted By
City of Fayetteville Staff Review Form
2024-702
Item ID
11/19/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/29/2024 PURCHASING (160)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION AUTHORIZING EXPENDITURES IN EXCESS OF $35,000 IN AGGREGATE SPEND ACROSS ALL
DEPARTMENTS CITY-WIDE USING CORPORATE ACCOUNTS WITH PURCHASING COOPERATIVES OR STATE
CONTRACTS THROUGH 2O25.
Budget Impact:
NA NA
Account Number Fund
N/A N/A
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Project Title
Total Amended Budget
$ -
Expenses (Actual+Encum)
$ -
Available Budget
Item Cost
$ -
Budget Adjustment
$ -
Remaining Budget
V20221130
Previous Ordinance or Resolution #
Approval Date:
List of Corporate Accounts
Amazon Business
Canon USA
Cintas
Global Industrial Supply
Grainger
Graybar
Home Depot/ HD Supply
Lawson
Lowe's
MSC Industrial Supply
Office Depot
Walmart Business