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Home My WebLink About278-24 RESOLUTIONj; 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 278-24 File Number: 2024-742 TOMMIE FLOWERS DAVIS (COST SHARE AGREEMENT): A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH TOMMIE FLOWERS DAVIS IN AN AMOUNT NOT TO EXCEED $11,712.50 FOR A WATERLINE COST SHARE NEAR THE CORNER OF EAST ROCK STREET AND SOUTH WILLOW AVENUE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,342.50 WHEREAS, Tommie Flowers Davis owns property near East Rock Street and South Willow Avenue and is building six new 1-bedrom units on the property, and is requesting that the City share in the cost of constructing the waterline that will serve these properties and other additional neighboring properties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Tommie Flowers Davis in an amount not to exceed $11,712.50 a waterline cost share near the corner of East Rock Street and South Willow Avenue, and further approves a project contingency in the amount of $2,342.50. fill K:':R��''�. .F A•• G\TY PASSED and APPROVED on November 19, 2024 FAY ; • ETTEVILLE Attest:•;AN.• JON11li0� �```�� Shelton, S&TIWDeputy City Clerk Page 1 Office of the City Clerk Treasurer Kara Paxton — City Clerk Treasurer Jackson Shelton — Senior Deputy City Clerk OF 4AYETTF 1 i 0 µM .. 4 RKAN SPS 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 Phone: 479.575.8323 cityclerk@fayetteville-ar.gov Departmental Correspondence To: Lioneld Jordan, Mayor From: Kara Paxton, City Clerk Treasurer'��G CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton & Chief Financial Officer Paul Becker Date: November 8, 2024 RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure Mayor Lioneld Jordan, Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you should these dates change. The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also encouraged me to utilize telework options in the weeks following the initial surgery week. He also stated that should I need to physically come to work, I need to park as close to the building as possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning. In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24- hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence. As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for official purposes only. Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature. Please notify the Accounting Department that check requests will be reviewed and signed by Ms. Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for approving purchase requests submitted November 11th — November 15th, 2024. Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton has been with our office for almost 2 years now and has consistently impressed me by going above and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully manage the office while I am out. M/10 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 19, 2024 TO: Mayor Jordan and City Council CITY COUNCIL MEMO 2024-742 THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Tommie Flowers Davis — Waterline Cost Share near the corner of East Rock Street and South Willow Avenue RECOMMENDATION: Staff recommends approval of a cost share agreement with Tommie Flowers Davis in an amount not to exceed $11,712.50, for a waterline cost share near the corner of East Rock Street and South Willow Avenue, and approval of a project contingency in the amount of $2,342.50. BACKGROUND: Tommie Flowers Davis owns property near East Rock Street and South Willow Avenue and is building six new 1-bedroom units on the property, and is requesting that the City share in the cost of constructing the waterline that will serve these properties and other additional neighboring properties. DISCUSSION: Tommie Flowers Davis hired Flintlock Lab as the engineering firm, and obtained three construction bids from contractors. Engineering costs with Flintlock Lab are $2,825.00. ACO Services, LLC (A -CO Construction) submitted the lowest construction bid in the amount of $20,600.00 (with the cost of private water service lines deducted). Staff recommends approval of a cost share agreement in an amount not to exceed $11,712.50 with Tommie Flowers Davis for 50% of the cost of engineering and construction costs, and approval of a project contingency in the amount of $2,342.50. BUDGET/STAFF IMPACT: Funds are available in the Water & Sewer Impact Fee Cost Sharing account within the Water & Sewer fund. ATTACHMENTS: SRF (#3), Cost Share Agreement (#4), Flowers Water Cost Share Request Letter (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-742 Tommie Flowers Davis — Waterline Cost Share near the corner of East Rock Street and South Willow Avenue A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH TOMMIE FLOWERS DAVIS IN AN AMOUNT NOT TO EXCEED $11,712.50 FOR A WATERLINE COST SHARE NEAR THE CORNER OF EAST ROCK STREET AND SOUTH WILLOW AVENUE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,342.50 WHEREAS, Tommie Flowers Davis owns property near East Rock Street and South Willow Avenue and is building six new 1-bedrom units on the property, and is requesting that the City share in the cost of constructing the waterline that will serve these properties and other additional neighboring properties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Tommie Flowers Davis in an amount not to exceed $11,712.50 a waterline cost share near the corner of East Rock Street and South Willow Avenue, and further approves a project contingency in the amount of $2,342.50. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2024-742 Item ID 11/19/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/31/2024 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a cost share agreement with Tommie Flowers Davis in an amount not to exceed $11,712.50, for a waterline cost share near the corner of East Rock Street and South Willow Avenue, and approval of a project contingency in the amount of $2,342.50. 5400.720.5600-5808.00 Account Number 04039.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Water and Sewer Fund Water & Sewer Impact Fee Cost Sharing Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 2,245,078.00 $ 1,027,121.26 1,217,956,74 $ 11,712.50 1,206,244.24 Previous Ordinance or Resolution # Approval Date: V20221130 WATER MAIN INSTALLATION COST SHARE AGREEMENT This Agreement, made and entered into on this I ffday of November, 2024, by and between the City of Fayetteville, Arkansas ("City") and Tommie Flowers Davis ("Davis"), witnesseth: WHEREAS, Tommie Flowers Davis has requested that the City share in the cost of constructing a 2-inch water main near the comer of East Rock Street and South Willow Avenue, a distance of approximately 284 linear feet, so that Davis may develop a property located on East Rock Street; and WHEREAS, constructing this segment of 2-inch water main will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this water main. NOW, THEREFORE, the City of Fayetteville, Arkansas and Tommie Flowers Davis agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Tommie Flowers Davis for 50.0% of the cost to install approximately 284 linear feet of 2-inch water main in the area identified in Exhibit "A" up to a maximum -not -to -exceed amount of $11,712.50, as was estimated by the builder's representatives and shown on Exhibit `B", attached. B. Payments due to Tommie Flowers Davis, shall be remitted within sixty (60) days after receipt of valid invoices. 2. Tommie Flowers Davis agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the water main upgrade. Page 1 of 2 C. Pay for the water main installation (with reimbursement of 50.0% of the cost by the City of Fayetteville in a not -to -exceed amount of $11,712.50). IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: TOMMIE FLOWERS DAVIS CITY OF FAYETTEVILLE, ARKANSAS B g `��N`G�E R K TO FLOWERS DAVIS, Y, IONE , Mayor ��y •' �� T Y �G Landowner n �AYE�EVILIE . - ATTEST: ATTEST: 9ykANSPs . Y Y gCKSbh SWvn, ey1!VYDepLA ci � WYK Page 2 of 2 Exhibit A L E Rock St 281 a 3 M U 3 269 !� 249 70C) 265 261 a U �O I v 0 0 0.01 > 0.01 mi Proposed 2-inch Waterline Extention (Approximately 284 linear feet) Exhibit B Flowers Water Extension Per Plans Dated 10/2/2024 Cost Estimate-10-31-24 Estimate - J000587 Utilities Item# Description QTY Unit Unit Price Total 1 Water a. 2" Waterline (PVC) 284 LF $24.00 $6,816.00 b. Trenching 1 LS $450.00 $450.00 c 6x2 tapping sleeve 1 EA $1,700.00 $1,700.00 d 2" 45degree bend thrust blocking 2 EA $1,500.00 $3,000.00 e 1" Single Meter Sets 6 EA $1,950.00 $11,700.00 f Waterservices 6 EA $600.00 $3,600.00 g 2" Blow off assembly 1 EA $4,200.00 $4,200.00 Water Total $24,200.00 Service lines will be deducted in the amount of $3,600.00. The construction amount with service lines deducted is $20,600.00. fl]4,-nt1oc ARCHITECTURE 'LANDSCAPE Billed To Tommie Flowers Davis Date of Issue 10/31 /2024 Due Date 11 /30/2024 Invoice Number 356989 Flintlock Ltd 479.305.4807 512 N Mission Blvd Fayetteville, AR 72701 Amount Due (USD) $2,825-00 Description Rate Qty Line Total Rock St Water Line Location Design + Coordination with City $250.00 7.5 $1,875.00 of Fayetteville + Site Plans Odyssey Engineering Pass Through Cost $950.00 1 $950.00 Water Line Design for Rock St Extension Subtotal 2,825.00 Tax 0.00 Total 2,825.00 Amount Paid 0.00 Amount Due (USD) $2,825.00 WODYSSEY NGINEERING Invoice ID INV-0114 Issue Date 10/31/2023 Due Date 11 /30/2023 (Net 30) Subject [ODY0052] Flowers Waterline Extension Item Type Construction Plan Set & Documentation Description From Odyssey Engineering LLC 117 Parkwood St., Suite 101 Lowell, AR 72745 Invoice For Tommie Flowers Prepare Design Drawings per AHJ & State Requirements. Plan set to include at a minimum: Water Main Plan, Profile, and Details. Amount Due Amount $950.00 $950.00 Notes Thank you for choosing Odyssey Engineering. If you have any questions, please don't hesitate to reach out to ctilley@odysseynwa.com or call us at 479-480-3330. If paying by credit card a 3% processing fee will be added to your invoice(s). pp,ID paid in full on 2/j/24 Page 1 of 1 f1 i atlock] a, b WATER SERVICE EXTENSION COST SHARE REQUEST 3 May, 2024 TO: Tim Nyander, Utilities Director Corey Granderson, Utilities Engineer Fayetteville City Council Dear Mr. Nyander, Mr. Granderson, and Councilmembers, We respectfully request the City consider sharing the cost for a water line installation. The proposed line facilitates immediate infill development, expands service opportunities for this and multiple adjacent parcels left without service after the City abandoned a previously active water line, and supports the City's 2040 goals. This line addition will provide water to six new 1-bedroom units on +/- 0.16 acres of irregularly -shaped buildable area within a +/- 0.46 acre property zoned RMF-24. That makes 1 unit per 0.078 gross acres, including green space, parking, and walkways — or more than 12 units per acre. Yet these six units only occupy 2,252 SF (+/- 0.05 acres), leaving almost the entire remaining 0.41 acres as natural open space. These attainable housing units are naturally more affordable by virtue of their small size and will readily serve the approximately 2/3rd5 of Fayetteville's demographic that consist of 1- 2 person households (and more suitably than the predominance of 3-4 bedroom units currently available). The line will also benefit rate payers by providing direct access for another three properties that could bear additional units with their existing zoning through lots splits, ADUs, or other developments. Since initially pursuing this cost share, the owner of the no -longer -developed property (parcel 765-06319-000) that is NE catty -corner to the property independently reached out to us about jointly requesting a line extension. He is seeking to build a single-family residence for his young family at the property but is currently unable to since the abandonment of a 1 " line in Rock St. By extending the designed line extension farther up the alley, the proposed extension would immediately serve his property and allow for the development of another adjacent undeveloped and unserved parcel (765-06327-000). In discussion at the last Water -Sewer committee, the question arose whether or not this development would require installation of a hydrant for fire safety, which would then require a 6" line. The property line is within 100' of the existing fire hydrant on Rock St at the north end of Mill Ave (see included graphic) and allows pulls of less than 300' to all proposed structures, which we understand to be adequate for even more dense multi -family developments. We are still awaiting confirmation from the Fire Marshal of this understanding but will be happy to revise the request prior to Council approval should this be required. The proposed development adds an efficient density of units within the downtown Tier 1 Center in Fayetteville's 2040 plan growth concept map. It's directly adjacent to two public parks and walkable to downtown and public transit. It supports and directly enables the City's following 2040 Plan goals: • 1. We will make appropriate infill and revitalization our highest priority • 2. We will discourage suburban sprawl o 3.2.2. Direct capital improvements into infrastructure that encourages and supports infill and revitalization. • 3. We will make compact, complete, and connected development the standard • 6. We will create opportunities for attainable housing o 3.6.1 Increase housing choices by encouraging a mixture of housing types and sizes dispersed throughout the city and in proximity to transit and active transportation networks. 528 N College Ave I Fayetteville, AR 72701 479.305.4807 1*1ilit IO(,: An initial bid for the designed extension is outlined below, adjusted for recent developments: A -CC) Construction Bid (9-27-2023) Materials and Labor $16,000 Engineering $1,500 Subtotal $17,500 Anticipated Cost Increases to Serve Additional Parcel Additional 40' of 2" PVC at $25/LF $1,000 Engineering $500 Subtotal $1,500 TOTAL EXPECTED COST $19,000 Reasonable Contingency $3,800 TOTAL REQUEST Direct Cost $9,500 Contingency $1,900 We request the City contribute 50% of this cost ($9,500) with an additional pricing contingency of up to $1,900. In addition to advancing the City's goals, this collaboration will help to realize not only the aspirations of a young family to build a home but also the multi -generational dreams of the property owner, Tommie Flowers Davis, who grew up in this historic Fayetteville neighborhood, to develop her property to the benefit of her community. Gratefully, 4" Hunter Adkisson Flintlock LAB 528 N College Ave I Fayetteville, AR 72701 479.305.4807 528 N College Ave | Fayetteville, AR 72701 479.305.4807 Parcel #s: 765-06328-000, 765-06329-000 Zoning: RMF – 24 Infill Priority: 7 + 8