HomeMy WebLinkAbout159-24 RESOLUTIONFile Number: 2024-112
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 159-24
2024 HIGH INTENSITY DRUG TRAFFICKING AREA (MEMORANDUM OF UNDERSTANDING):
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH WASHINGTON COUNTY
TO ACCEPT FUNDING FROM THE GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA IN THE
AMOUNT OF $122 ,243 .00 FOR THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
Memorandum of Understanding with Washington County to receive funding from the Gulf Coast High Intensity Drug
Trafficking Area in the amount of $122 ,243 .00 for investigator activity , purchase of evidence and information , and
vehicle allowances for the Police Department.
Section 2 : That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution .
PASSED and APPROVED on June 4 , 2024
Attest:
~~
Page 1
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-112
MEETING OF JUNE 4, 2024
TO: Mayor Jordan and City Council
THRU:
FROM: Mike Reynolds, Police Chief
SUBJECT: Gulf Coast High Intensity Drug Trafficking Area MOU and Budget Adjustment
RECOMMENDATION:
Staff recommends approval of a memorandum of understanding with Washington County, Arkansas to accept
funding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) and approval of a budget adjustment
in the amount of $122,243.
BACKGROUND:
The Gulf Coast HIDTA provides funding from the Office of National Drug Control Policy to multi-jurisdictional
drug enforcement initiatives throughout Arkansas, Louisiana, Mississippi, Florida, Alabama, and Tennessee.
Since 2011, the Fayetteville Police Department has partnered with the Washington County Sheriff’s Office,
Springdale Police Department, Prairie Grove Police Department and the local Drug Enforcement
Administration office to create the Western Arkansas Mobile Deployment Team (WAMDT) initiative with
Washington County being the fiduciary agency.
DISCUSSION:
WAMDT’s mission is to infiltrate and disrupt drug trafficking organizations (DTOs) at the street level. The Gulf
Coast HIDTA funds overtime for investigator activity, buy money for the purchase of evidence/purchase of
information (PEPI), and vehicle allowances. The Gulf Coast HIDTA has approved 2024 funding for the
Fayetteville Police Department in the amount of $122,243. This amount represents overtime funding for three
(3) investigators at $13,514.33 each including benefits, PEPI in the amount $73,400, and vehicle allowance in
the amount of $8,300. This funding has a two-year life span and must be spent by December 31, 2025.
HIDTA funds are authorized for drug enforcement activity only, and HIDTA funds must supplement existing
drug enforcement expenses. WAMDT is currently preparing their 2025 funding request to the Gulf Coast
HIDTA; however, future allocations are contingent upon congressional approval.
BUDGET/STAFF IMPACT:
A budget adjustment will equally increase revenue and expense budgets in the amount of $122,243 for this
non-matching federal funding to reimburse existing DTF investigators overtime, covert funds, and vehicle
allowances. This budget adjustment has no impact on staffing levels.
ATTACHMENTS: SRF (#3), BA (#4), SRM (#5), MOU (#6)
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-112
Gulf Coast High Intensity Drug Trafficking Area MOU and Budget Adjustment
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH
WASHINGTON COUNTY TO ACCEPT FUNDING FROM THE GULF COAST HIGH INTENSITY
DRUG TRAFFICKING AREA IN THE AMOUNT OF $122,243.00 FOR THE POLICE
DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
sign a Memorandum of Understanding with Washington County to receive funding from the Gulf Coast
High Intensity Drug Trafficking Area in the amount of $122,243.00 for investigator activity, purchase of
evidence and information, and vehicle allowances for the Police Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville Staff Review Form
2024-112
Item ID
6/4/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Mike Reynolds 5/16/2024 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a memorandum of understanding with Washington County, Arkansas to accept
funding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) and approval of a budget adjustment.
Budget Impact:
2930.200.2960-4309.01 Drug Enforcement
Account Number Fund
38070.2401 Police HIDTA - WAMDT GY2024
Project Number Project Title
Budgeted Item?No Total Amended Budget $-
Expenses (Actual+Encum)$-
Available Budget $-
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?Yes Budget Adjustment $122,243.00
$194.00 Remaining Budget $122,243.00
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division
/Org2 POLICE (200)
Adjustment Number
2024 Requestor:Willie Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Increase in budgeted revenue equal to the increase in budgeted expense for this non-matching federal funding to reimburse
existing DTF investigators overtime, covert funds, and vehicle allowance.
COUNCIL DATE:6/4/2024
ITEM ID#:2024-112
Holly Black
5/14/2024 1:26 PM
Budget Division Date
TYPE:D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:/
v.2024422TOTAL48,843 48,843
Increase / (Decrease)Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X
2930.200.2960-4309.01 -(122,243)RE Federal Grants - Operational
2930.200.2960-4309.01 -122,243 38070 2401 RE Federal Grants - Operational
2930.200.2960-5802.00 8,300 -38070 2401 EX Vehicles & Equipment - base
2930.200.2960-5120.00 40,543 -38070 2401 EX Personnel Other - Contra
2930.200.2960-4999.99 -48,843 RE Use Fund Balance - Current
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 4, 2024
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Mike Reynolds, Chief of Police
May 16, 2024
CITY COUNCIL MEMO
Gulf Coast High Intensity Drug Trafficking Area MOU and Budget
Adjustment
RECOMMENDATION:
Staff recommends approval of a memorandum of understanding with Washington
County, Arkansas to accept funding from the Gulf Coast High Intensity Drug Trafficking Area
(HIDTA) and approval of a budget adjustment in the amount of $122,243.
BACKGROUND:
The Gulf Coast HIDTA provides funding from the Office of National Drug Control Policy
to multi -jurisdictional drug enforcement initiatives throughout Arkansas, Louisiana, Mississippi,
Florida, Alabama, and Tennessee. Since 2011, the Fayetteville Police Department has
partnered with the Washington County Sheriff's Office, Springdale Police Department, Prairie
Grove Police Department and the local Drug Enforcement Administration office to create the
Western Arkansas Mobile Deployment Team (WAMDT) initiative with Washington County being
the fiduciary agency.
DISCUSSION:
WAMDT's mission is to infiltrate and disrupt drug trafficking organizations (DTOs) at the
street level. The Gulf Coast HIDTA funds overtime for investigator activity, buy money for the
purchase of evidence/purchase of information (PEPI), and vehicle allowances. The Gulf Coast
HIDTA has approved 2024 funding for the Fayetteville Police Department in the amount of
$122,243. This amount represents overtime funding for three (3) investigators at $13,514.33
each including benefits, PEPI in the amount $73,400, and vehicle allowance in the amount of
$8,300. This funding has a two-year life span and must be spent by December 31, 2025.
HIDTA funds are authorized for drug enforcement activity only, and HIDTA funds must
supplement existing drug enforcement expenses. WAMDT is currently preparing their 2025
funding request to the Gulf Coast HIDTA; however, future allocations are contingent upon
congressional approval.
BUDGET/STAFF IMPACT:
A budget adjustment will equally increase revenue and expense budgets in the amount
of $122,243 for this non -matching federal funding to reimburse existing DTF investigators
overtime, covert funds, and vehicle allowances. This budget adjustment has no impact on
staffing levels.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
HIDTA 2024
Disclosure of High Risk Status
G24GC0004A
Fayetteville Police Department is not currently designated high risk by another federal grant making
agency.
STATE OF ARKANSAS
ACKNOWLEDGMENT
)
)SS
coUNTY oF \N ~.Shi n@·tvn )
On this day before the m1dersigned, a Notary Public, duly qualified and acting in and for the county and state
aforesaid, personally appeared L \one\ d , )ord 61 tJ , satisfactorily proven to be the person whose name
appears in the foregoing instrument, and stated that he/she had executed the same for the consideration, use s and
purposes therein stated.
In witness whereof, I hereunto set my hand and seal on this ~ day of j \Jt n e , 2024.
~
My Commission Expires:
L\/11/2033 r 1
Attachments:
Budget Adjustment
Memorandum of Understanding with Washington County
MEMORANDUM OF AGREEMENT
BETWEEN
WASHINGTON COUNTY, ARKANSAS
AND
FAYETTEVILLE POLICE DEPARTMENT
This Agreement between Washington County, Arkansas and Fayetteville Police Department shall begin
on January 1, 2024 and shall not extend beyond December 31, 2025 unless the period is extended by
modification of this Agreement.
WHEREAS, Washington County, Arkansas has been designated the fiscal agent for the Gulf Coast High
Intensity Drug Trafficking Area (HIDTA) program, all requests for payments and budget reprogramming shall
pass through Washington County, Arkansas.
NOW, THEREFORE, Washington County, Arkansas and Gulf Coast HIDTA hereby agree to the
disbursement of HIDTA funds in the amount of $122,243.00 to the resource recipient, Fayetteville Police
Department, under the following terms and conditions:
1. Fayetteville Police Department agrees to follow all applicable federal, state, and local guidelines
regarding purchases and other expenditures under the HIDTA program, including but not limited to, the
following: OMB Circular 87, OM Circular A-102, OMG Circular A-133, 21 CFR Part 1403, the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR 200), and the Fair Labor Standards Act (FLSA).
2. Fayetteville Police Department agrees to abide by and be bound by the attached budget (Appendix A)
for purchases including future reprogramming requests as approved by Washington County, Arkansas
and Gulf Coast HIDTA. All reprogramming requests shall be submitted via email to the Gulf Coast
HIDTA Director of Operations.
Docusign Envelope ID: D071788A-EA33-490C-A7E0-D4C9DE26DFEE
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APPENDIX A
BUDGET
APPENDIX B
Sub -award Issued To: Fayetteville Police Department
Federal Award Identification No. (FAIN): G24GC0004A
Federal Award Date: 04/29/2024
Period of Performance: 01/01/2024-12/31/2025
Amount of Federal Funds Obligated by this Award to Fayetteville Police Department: $122,243.00
Total Amount of Federal Funds Obligated to Fayetteville Police Department including the current obligation
(G18+G19+G20+G21+G22+G23+G24): $672,835.80
Total Amount of Federal Award committed to Fayetteville Police Department by Washington County, Arkansas
as received from Gulf Coast HIDTA: $977,263.66
Federal Award Project Description: This grant will support initiatives designed to implement the Strategy
proposed by the Executive Board of the Gulf Coast HIDTA and approved by the Office of National Drug
Control Policy (ONDCP).
Federal Awarding Agency: Executive Office of the President Office of National Drug Control Policy
Grantee (Pass -Through Entity): Washington County, Arkansas
Sheriff Jay Cantrell
County Judge Patrick Deakins
1155 Clydesdale Drive
Fayetteville, AR 72701
CFDA Name and Number: High Intensity Drug Trafficking Areas Program -95.001
No indirect costs (as defined in CFR 200.414 Indirect (F&A) costs) have been authorized with this grant award.
All requests for reimbursement must be by the 10th day of the month following the end of each quarter and shall
be directed to:
Brian Chambers
HIDTA State Director of Operations Arkansas/Tennessee
3730 Appling Road
Bartlett, TN 38133
APPENDIX C
Caculation of HIDTA Reimbursable Overtime
TFO's NAME
HIDTA Overtime this period I_______________ hrs
TFO's Regular pay rate J
TFO's Overtime rate @ 1.5 $ -
*fill in below only If agency Is claimimg fringe associated with HIDTA overtime
TFO's Fringe
*please note these are the
only allowable fringe cost
the HIDTA program will
FICA reimburse
Life
Health
Retirement
Workman's Comp
0.00% Fringe %
percentage $ - Overtime X Fringe % ($50.10X13.40%)
* Please note this total
must match what was
paid on checkstub or
payroll report submitted
Caculation of Overtime $ - Rate X Hours with claim*
*Please note only utilize
this is agency is claiming
fringe* 1.5 rate or regular
Overtime rate + rate + fringe rate
Overtime rate w/ Fringe % $ - fringe cost per hour ($50.10+$6.71)
without fringe X
Total HIDTA Request $ - hours ($56.81*20 hrs)
APPENDIX D
A. General Terms and Conditions
1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200 (the "Part 200 Uniform Requirements"), as adopted and implemented
by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this 2023 award,
the Part 200 Uniform Requirements supersede, among other things, the provisions of 28 C.F.R. Parts 66
and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
For more information on the Part 200 Uniform Requirements, see https://cfo.gov/cofar/. For specific,
award -related questions, recipients should contact ONDCP promptly for clarification.
2. This award is subject to the following additional regulations and requirements:
a. 28 CFR Part 69 -"New Restrictions on Lobbying"
b. 2 CFR Part 25 -"Universal Identifier and System of Award Management"
c. Conflict of Interest and Mandatory Disclosure Requirements, set out in paragraph 7 of these
terms and conditions
d. Non-profit Certifications (when applicable)
3. Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" must be submitted no
later than 9 months after the close of the grantee's audited fiscal year to the Federal Audit Clearinghouse
at https://harvester.census.gov/facweb/.
4. The recipient gives ONDCP or the Government Accountability Office, through any authorized
representative, access to, and the right to examine, all paper or electronic records related to the grant.
5. Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal agent(s),
employees, contractors, as well as state, local and Federal participants, either on a collective basis or on
a personal level, shall not hold themselves out as being part of, or representing, the Executive Office of
the President or ONDCP.
6. These general terms and conditions as well as archives of previous versions of the general terms and
conditions are available online at www.whitehouse.gov/ondcp/grants.
7. Conflict of Interest and Mandatory Disclosures
a. Conflict of Interest Requirements
As a non -Federal entity, you must follow ONDCP's conflict of interest policies for Federal
awards. Recipients must disclose in writing any potential conflict of interest to an ONDCP
Program Officer; recipients that are pass -through entities must require disclosure from sub -
recipients or contractors. This disclosure must take place immediately whether you are an
applicant or have an active ONDCP award.
The ONDCP conflict of interest policies apply to sub -awards as well as contracts, and are as
follows:
As a non -Federal entity, you must maintain written standards of conduct covering conflicts of interest
and governing the performance of your employees engaged in the selection, award, and administration
of sub -awards and contracts.
ii. None of your employees may participate in the selection, award, or administration of a sub -award or
contract supported by a Federal award if he or she has an apparent conflict of interest. Such a conflict of
interest would arise when the employee, officer, or agent, any member of his or her immediate family,
his or her partner, or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from an organization considered
for a sub -award or contract. The officers, employees, and agents of the non -Federal entity must neither
solicit nor accept gratuities, favors, or anything of monetary value from sub -recipients or contractors or
parties to sub -awards or contracts.
iii. If you have a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian
tribe, you must also maintain written standards of conduct covering organizational conflict of interest.
Organizational conflict of interest means that because of relationships with a parent company, affiliate,
or subsidiary organization, you are unable or appear to be unable to be impartial in conducting a sub -
award or procurement action involving a related organization.
b. Mandatory Disclosure Requirement
As a non -Federal entity, you must disclose, in a timely manner, in writing to ONDCP all violations of
Federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Federal award.
Non -Federal entities that have received a Federal award that includes the term and condition outlined in 200
CFR Part 200, Appendix XII "Award Term and Condition for Recipient Integrity and Performance
Matters," are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to
make required disclosures can result in remedies such as: temporary withholding of payments pending
correction of the deficiency, disallowance of all or part of the costs associated with noncompliance,
suspension, and termination of award, debarment, or other legally available remedies outlined in 2 CFR
200.338 "Remedies for Noncompliance".
c. FFATA/DATA Act Compliance
Each applicant is required to
i. Be registered in the System for Award Management (SAM) before submitting
its application
ii. Provide a valid DUNS number in its application
iii. Continue to maintain an active SAM registration with current information at
all times during which it has an active Federal award
iv. Provide all relevant grantee information required for ONDCP to collect for
reporting related to FFATA and DATA Act requirements.
8. Washington County, Arkansas, as the Grantee, is required to monitor this subaward as outlined in 2 CFR
200.331.
9. Recipients must comply with the Government -wide Suspension and Debarment provision set forth at 2
CFR Part 180.
10. As specified in the HIDTA Program Policy and Budget Guidance, recipient must:
a. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award funds are managed in compliance with Federal statutes,
regulations and award terms and conditions. These internal controls should be in compliance
with the "Standards for Internal Control in the Federal Government," issued by the Comptroller
General of the United States and the "Internal Control Integrated Framework," issued by the
Committee of Sponsoring Organizations of the Treadway Commission (COSO).
b. Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.
c. Evaluate and monitor compliance with applicable statutes, regulations, and the terms and
conditions of the Federal awards.
d. Take prompt action when instances of noncompliance are identified, including noncompliance
identified in audit findings.
e. Take reasonable measures to safeguard protected personally identified information (PII) and
other information ONDCP or the recipient designates consistent with applicable Federal, state,
and local laws regarding privacy and obligations of confidentiality.
B. Program Specific Terms and Conditions
The following special conditions are incorporated into each award document.
This grant is awarded for above program. Variation from the description of activities approved by
ONDCP and/or from the budget attached to this letter must comply with the reprogramming
requirements as set forth in ONDCP's HIDTA Program Policy and Budget Guidance.
2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance.
3. No HIDTA funds shall be used to supplant state or local funds that would otherwise be made available
for the same purposes.
4. The requirements of 28 CFR Part 23, which pertain to information collection and management of
criminal intelligence systems, shall apply to any such systems supported by this award.
5. Special accounting and control procedures must govern the use and handling of HIDTA Program funds
for confidential expenditures; i.e., the purchase of information, evidence, and services for undercover
operations. Those procedures are described in Section 6 of the HJDTA Program Policy and Budget
Guidance .
6. Property acquired with these HID TA grant_ funds is to be used for activities of the Gulf Coast HIDT A,
this equipment must be made available to the HIDT A's Executive Board for use by other HIDT A
participants.
7. All law enforcement entities that receive funds from this grant must report all methamphetamine
laboratory seizure data to the National Clandestine Laboratory Database/National Seizure System at the
El Paso Intelligence Center.
C. Federal Award Performance Goals
1. All entities that receive funds from this award are responsible for achieving performance goals
established in the HIDTA Performance Management Process (PMP) and approved by the HIDT A's
Executive Board and ONDCP .
2. All entities that receive funds from this award must report progress in achieving performance goals at
least quarterly using the PMP.
TANCE OF GRANT CONDITIONS
Date: June 4, 2024
sour