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Home My WebLink About271-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 271-24 File Number: 2024-590 FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICY (ADOPTION): A RESOLUTION TO APPROVE AND ADOPT THE FAYETTEVILLE FIRE DEPARTMENT EXTERNAL AGENCY RELATIONS POLICY WHEREAS, while working through the Commission on Fire Accreditation International Process, it was recommended that the department review and update their Automatic Aid agreements with partner agencies every three years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts the Fayetteville Fire Department External Agency Relations Policy, a copy of which is attached to this Resolution. PASSED and APPROVED on November 7, 2024 Page 1 Attest: Senior Deputy City Clerk �ttttttrrrr�, Ox FAYEr_, ";"iNG TONS Co N'-"'' Office of the City Clerk Treasurer Kara Paxton — City Clerk Treasurer Jackson Shelton — Senior Deputy City Clerk OF 4AYETTF 1 i 0 µM .. 4 RKAN SPS 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 Phone: 479.575.8323 cityclerk@fayetteville-ar.gov Departmental Correspondence To: Lioneld Jordan, Mayor From: Kara Paxton, City Clerk Treasurer'��G CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton & Chief Financial Officer Paul Becker Date: November 8, 2024 RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure Mayor Lioneld Jordan, Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you should these dates change. The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also encouraged me to utilize telework options in the weeks following the initial surgery week. He also stated that should I need to physically come to work, I need to park as close to the building as possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning. In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24- hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence. As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for official purposes only. Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature. Please notify the Accounting Department that check requests will be reviewed and signed by Ms. Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for approving purchase requests submitted November 11th — November 15th, 2024. Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton has been with our office for almost 2 years now and has consistently impressed me by going above and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully manage the office while I am out. M/10 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 7, 2024 TO: Mayor Jordan and City Council THRU: Brad Hardin, Fire Chief FROM: Granville Wynn, Financial Analyst - Fire SUBJECT: Fire Department Administrative Policy Approval CITY COUNCIL MEMO RECOMMENDATION: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policy. BACKGROUND: 2024-590 The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the CFAI accreditation process. Through the accreditation process, it was recommended that we review and update our Automatic Aid Agreements with our partner agencies at least every three years. This update adds changes to the template agreement that will be reviewed by the Fire Chief and a representative from our partner agencies. Changes and additions are in RED print. DISCUSSION: This is the Policy presented for Council Approval: External Agency Relations BUDGET/STAFF IMPACT: No Budget Impact with this policy. ATTACHMENTS: SRF (#3), External Agency Relations Policy (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-590 Fire Department Administrative Policy Approval A RESOLUTION TO APPROVE AND ADOPT THE FAYETTEVILLE FIRE DEPARTMENT EXTERNAL AGENCY RELATIONS POLICY WHEREAS, while working through the Commission on Fire Accreditation International Process, it was recommended that the department review and update their Automatic Aid agreements with partner agencies every three years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts the Fayetteville Fire Department External Agency Relations Policy, a copy of which is attached to this Resolution. Page 1 Brad Hardin Submitted By City of Fayetteville Staff Review Form 2024-590 Item ID 11/7/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/30/2024 FIRE (300) Submitted Date Division / Department Action Recommendation: Staff is requesting Council Approval adopting a Fayetteville Fire Department Administrative Policy. Account Number Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 1251 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Purpose �A FAYETTEVILLE ARKANSAS The purpose of this policy is to establish and govern guidelines for cooperation between the Fayetteville Fire Department (FFD) and external agencies. Examples of such agencies are neighboring professional and volunteer fire departments, Central Emergency Medical Services (GEMS), The Arkansas Department of Emergency Management (ADEM), the Fayetteville Police Department (FPD), the University of Arkansas Police Department (UAPD), Washington Country Sherriff's Department (WCSO), and federal level departments or agencies. The FFD recognizes the importance of cooperation with external agencies in the event of large-scale emergencies, disasters, or other incidents that require a coordinated response. The department will work collaboratively with external agencies to ensure the safety of the public, emergency responders, and property. General Guidelines The FFD will maintain open lines of communication with external neighboring professional & volunteer fire departments, local law enforcement agencies, emergency medical services, state level agencies, and federal agencies. When a multi -agency response is requested or required the department shall follow National Incident Management System (NIMS) protocols. The department will work cooperatively with outside agencies to ensure a coordinated response to incidents and exchange information with other agencies as necessary to ensure the safety of the public, emergency responders, and property. Definitions Mutual Aid Mutual aid agreements are agreements between two or more jurisdictions to render assistance and resources to the other jurisdiction when requested. Automatic Aid Automatic aid that is pre -arranged between neighboring departments covering a specific area along the jurisdictional boundary that provide for automatic initial dispatch of both departments. 1. Typically referred as "Auto -Aid". 2. Resources are pre -identified for a planned response. Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Policy Cooperation with neighboring professional and volunteer fire departments 1PA CITY OF FAYETTEVILLE ARKANSAS The FFD will cooperate with neighboring professional and volunteer fire departments through established automatic and mutual aid agreements. The FFD will work to maintain established agreements and seek to establish agreements with departments that we do not currently have. • Requests for mutual aid will be denied when the deployment of FFD resources outside the City would severely compromise the safety of Fayetteville citizens. 2. The FFD will provide mutual aid assistance to neighboring fire departments as requested, and neighboring departments will provide aid and assistance to the Fayetteville Fire Department when requested. The FFD shall follow the Arkansas Administrative Code that requires fire departments to provide aid to other fire departments and the Statewide Mutual Aid Plan of the Arkansas Association of Fire Chiefs. 3. Automatic Aid Agreements will be maintained by the Fayetteville Fire Department and provided to the appropriate dispatch centers for following neighboring departments. a. Springdale b. Wedington c. Farmington d. Round Mountain e. Goshen f. Wheeler g. Johnson h. West Fork i. Elkins 2 Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Cooperation with emergency medical services 1. The Fayetteville Fire Department will cooperate with outside emergency medical services when aid is requested. Cooperation with the state level agencies 1PA CITY OF FAYETTEVILLE ARKANSAS 1. The Fayetteville Fire Department will cooperate with Arkansas state level agencies when aid is requested. Cooperation with local. state. and federal law enforcement aaencies 1. The Fayetteville Fire Department will cooperate with law enforcement agencies when aid is requested. Documentation The department will maintain documentation of all incidents involving cooperation with outside agencies for the purposes of cost reimbursement, personnel exposure, injuries, and legal proceedings. Conclusion The Fayetteville Fire Department is committed to working collaboratively with external agencies to ensure a coordinated response to emergencies, disasters, and other incidents that require a unified response. 3 Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Agreement Template Automatic Aid Agreement Fire Department The City of Fayetteville Fire Department and the Fire Department agree to enter into an Automatic Aid (auto -aid) partnership for emergency response to structure fires within a predetermined area in which they will be automatically dispatched as part of the initial structure fire response. This agreement shall remain in effect for three (3) years from the date of signature. Either party may terminate this agreement by providing ninety (90) days written notice to the other party. The City of Fayetteville Fire Department will respond to an automatic aid dispatch in with two fire companies (one designated as RIT) and one command unit. The Fire Department will respond to an automatic aid dispatch in Fayetteville with one engine company, staffed with three personnel. Dispatch Procedures: • When a call comes in for a structure fire within the auto -aid area, units from both departments will be simultaneously dispatched through a coordinated effort between the City of Fayetteville Central Dispatch Center and FireCom or the City of Springdale Dispatch Center. All Responding units will operate on the AWIN radio system and the designated interop channel, alerting both dispatch centers that they are responding (or unable to respond). Response: • If a jurisdiction is unable to render auto -aid due to other emergency response requirements or lack of adequate resources, it will contact both dispatch centers and advise of the situation. • No personal vehicles will respond to auto -aid incidents inside the city limits of Fayetteville. • Auto -aid partners can request additional or specific equipment after the initial dispatch has been made. The department head, or designee, will make the decision on the request and notify the appropriate dispatch centers. Effective Date 1PA CITY OF FAYETTEVILLE ARKANSAS Fayetteville Fire Department Administrative Policies External Agency Relations Version 1 Created: March 24, 2023 Revised: July 27, 2023 SOG Reference: 119, 125, 128, 601, 602 CFAI Reference: Category 10: External Systems Relationships Signatures Fayetteville Fire Chief Brad Hardin Annex A: Document Review Dates. Version Date of Review FFD Review Fire Chief IO" CITY OF FAYETTEVILLE ARKANSAS Aid Department Review 1 YYYY-MM-DD Name/Position Name/Position 2 YYYY-MM-DD Name/Position Name/Position 3 YYYY-MM-DD Name/Position Name/Position 5