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HomeMy WebLinkAbout262-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 262-24 File Number: 2024-648 AGAR, LLC. (SERVICE CONTRACT): A RESOLUTION TO AWARD RFP 24-12 AND AUTHORIZE A CONTRACT WITH AGAR LLC IN THE AMOUNT OF $84,882.00 FOR THE CURATION AND INSTALLATION OF THE WEST AVENUE PARKING GARAGE MURAL WHEREAS, the City issued RFP 24-12 seeking a qualified firm to curate and produce a mural on the West Avenue Parking Garage as part of the Cultural Arts Corridor; and WHEREAS, the intent of this project is to create a visually engaging and community -centered artwork that enhances the area's appeal and fosters a stronger sense of place; and WHEREAS, AGAR, LLC was selected through a competitive process based on its qualifications and extensive portfolio of public art installations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 24-12 and authorizes a contract with AGAR LLC in the amount of $84,882.00 for the curation and installation of the West Avenue Parking Garage Mural. PASSED and APPROVED on November 7, 2024 RY, FAYETTEVo i r Page 1 may. 9s,�; •�kAN 10 • ,. Office of the City Clerk Treasurer Kara Paxton — City Clerk Treasurer Jackson Shelton — Senior Deputy City Clerk OF 4AYETTF 1 i 0 µM .. 4 RKAN SPS 113 W. Mountain Street, Suite 308 Fayetteville, Arkansas 72701 Phone: 479.575.8323 cityclerk@fayetteville-ar.gov Departmental Correspondence To: Lioneld Jordan, Mayor From: Kara Paxton, City Clerk Treasurer'��G CC: City Attorney Kit Williams, Senior Assistant Blake Pennington, Chief of Staff Susan Norton & Chief Financial Officer Paul Becker Date: November 8, 2024 RE: City Clerk Treasurer Kara Paxton — Out of Office due to Medical Procedure Mayor Lioneld Jordan, Due to a medical procedure, I will be unavailable to sign documents or attend meetings starting November 11th, 2024. 1 plan to be back in the office as of November 25th, 2024. Senior Deputy City Clerk Treasurer Jackson Shelton or Deputy City Clerk — Codifier Courtney Spohn will notify you should these dates change. The recommended recovery time for my medical procedure (Spinal Cord Stimulator Implant) ranges from 4 to 8 weeks. The surgeon stated that I must be off work for at least one week. The surgeon also encouraged me to utilize telework options in the weeks following the initial surgery week. He also stated that should I need to physically come to work, I need to park as close to the building as possible, no lifting/carrying heavy or large objects, and no sudden twisting or turning. In my absence, I authorize Senior Deputy City Clerk Treasurer Jackson Shelton to attest your (Mayor Lioneld Jordan) signature. Should an issue arise that Mr. Shelton is not available to sign within a 24- hour timeframe, I authorize Deputy City Clerk — Codifier Courtney Spohn to sign in our absence. As the official custodian of the City's seal, I authorize Mr. Shelton and Ms. Spohn to use the seal for official purposes only. Please direct city staff to route all Alcohol Permits to Mr. Shelton for review and electronic signature. Please notify the Accounting Department that check requests will be reviewed and signed by Ms. Spohn before being emailed to the Accounting Department. Ms. Spohn will also be responsible for approving purchase requests submitted November 11th — November 15th, 2024. Mr. Shelton and Ms. Spohn will go above and beyond to ensure that our office continues to support all our internal and external customers while I am out of office. Over the last 3 years Ms. Spohn has continuously demonstrated her professionalism and advanced skillset in her positions. Mr. Shelton has been with our office for almost 2 years now and has consistently impressed me by going above and beyond in his work duties. I am confident that Mr. Shelton and Ms. Spohn will successfully manage the office while I am out. M/10 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 7, 2024 CITY COUNCIL MEMO 2024-648 TO: Mayor Jordan and City Council THRU: Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs Susan Norton, Chief of Staff FROM: Joanna Bell, Arts and Culture Director —Parks, Natural Resources and Cultural Affairs SUBJECT: Contract with AGAR LLC for Curation and Installation of a Mural on the West Avenue Parking Garage RECOMMENDATION: Staff recommends approval of the contract with AGAR LLC for the curation and installation of the West Avenue Parking Garage Mural. BACKGROUND: The City of Fayetteville issued an RFP (RFP 24-12) seeking a qualified firm to curate and produce a mural on the West Avenue Parking Garage as part of the Cultural Arts Corridor. The intent of this project is to create a visually engaging and community -centered artwork that enhances the area's appeal and fosters a stronger sense of place. AGAR LLC was selected through a competitive process based on their qualifications and extensive portfolio of public art installations. DISCUSSION: AGAR LLC has extensive experience in placemaking, public art, and mural production, and their proposal aligns with the City's vision for enhancing the Cultural Arts Corridor. The contract covers the full scope of work, including strategy development, artist selection, design refinement, and on -site mural installation. AGAR LLC has proposed a three-phase project: Public Art & Experience Strategy, Design & Development, and Production & Installation. Each phase will involve close collaboration with a curatorial committee and key stakeholders to ensure alignment with the Cultural Arts Corridor's goals, and the artwork will go before Fayetteville Arts Council for consideration before installation. The mural will enhance the parking garage, transforming it into an artistic landmark that encourages community engagement. The project also includes considerations for potential future programming, such as projection mapping and interactive elements, which can further activate the site. BUDGET/STAFF IMPACT: The total project cost is $84,882, which includes all design, artist fees, material procurement, and installation management. This cost is within the budget allocated for public art commission within the Capital Improvement Project budget. ATTACHMENTS: SRF (#3), Appendix A Scope of Work and Fees (#4), RFP 24-12 AGAR Contract - Partially Executed (#5), RFP 24-12, Submittal - AGAR LLC - E (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-648 Contract with AGAR LLC for Curation and Installation of a Mural on the West Avenue Parking Garage A RESOLUTION TO AWARD RFP 24-12 AND AUTHORIZE A CONTRACT WITH AGAR LLC IN THE AMOUNT OF $84,882.00 FOR THE CURATION AND INSTALLATION OF THE WEST AVENUE PARKING GARAGE MURAL WHEREAS, the City issued RFP 24-12 seeking a qualified firm to curate and produce a mural on the West Avenue Parking Garage as part of the Cultural Arts Corridor; and WHEREAS, the intent of this project is to create a visually engaging and community -centered artwork that enhances the area's appeal and fosters a stronger sense of place; and WHEREAS, AGAR, LLC was selected through a competitive process based on its qualifications and extensive portfolio of public art installations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 24-12 and authorizes a contract with AGAR LLC in the amount of $84,882.00 for the curation and installation of the West Avenue Parking Garage Mural. Page 1 Joanna Bell Submitted By City of Fayetteville Staff Review Form 2024-648 Item ID 11/7/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/17/2024 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Staff recommends approval of the contract with AGAR LLC for the curation and installation of the West Avenue Parking Garage Mural. 4470.520.8520-5315 Account Number 24009 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Sales Tax Capital Improvement Fund Fund Public Art Commission, Misc. Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 155,000.00 $ 24,000.00 131,000,00 $ 84,882.00 46,118.00 Previous Ordinance or Resolution # Approval Date: V20221130 RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural APPENDIX A- Scope of Work & Fees AGAR LLC will oversee and manage the design, development, and installation of a mural on the West Avenue Parking Deck in Fayetteville, Arkansas. The mural will enhance the structure as a part of the Cultural Arts Corridor, supporting community engagement and placemaking efforts through public art Deliverables Phase 1: Public Art Strategy Deliverables: 1. Immersion Session/Input a. Create the Curatorial Committee- a selected group of key Fayetteville stakeholders to advise and steward the project b. In -person session with two AGAR team members to define project vision, objectives, and goals with key stakeholders and the Curatorial Committee. c. Deliver summary and programming strategy approach. 2. Theme Development a. Present three (3) conceptual theme territories with narratives, artistic style, and technique considerations. b. Refine based on Curatorial Committee feedback. 3. Artist Portfolio Review a. Provide portfolios for up to three (3) artists aligned with the chosen theme. b. Facilitate artist selection for design development. 4. Preliminary Budgeting a. Outline preliminary budget based on artist fees, logistics, and installation methodology. Fee for Phase 1: $10,050 Phase 2: Mural Design & Development Deliverables 1. Concept Design a. Curator and Artist to provide/develop three (3) custom concept designs for the mural with proposed medium and methods. b. Refine selected design with up to two (2) rounds of revisions. 2. Programming Strategy a. Present strategies for potential future experiential enhancements, such as lighting, projection mapping, and interactive elements. 3. Final Budget: a. Deliver final budget for mural design, materials, installation, and logistics. b. Ensure all required permits and insurance are secured. Fee for Phase 2: $8,100 Phase 3: Mural Production & Installation Deliverables: 1. On -Site Management a. Manage mural installation, including wall priming, material procurement, and artist coordination. b. Oversee logistics, including equipment (lifts, storage, etc.) and scheduling. 2. Installation a. Ensure proper execution of the mural design on -site with AGAR project management team overseeing the process. b. Coordinate artist travel and accommodations as necessary. 3. Programming Roadmap a. Develop a roadmap for future programming around the mural, outlining potential activations and projected budgets. Fee for Phase 3: $66,732 Total Project Budget: $84,882, covering all three phases Miscellaneous: • City of Fayetteville will provide a clean and prepped wall surface for priming, and access to the site. • AGAR LLC is responsible for procuring materials and equipment required for the mural installation. • City of Fayetteville is responsible for securing any necessary local permits or approvals for the mural installation. • Weather delays may impact the project timeline and could result in additional costs for equipment rental. Timeline Phase 1: October 25, 2024 — December 10, 2024 Phase 2: December 11, 2024—January 10, 2025 Phase 3: January 11, 2025— March 31, 2025 Aft CITY OF FAYETTEVILLE ARKANSAS City of Fayetteville RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Contract — Between City of Fayetteville, AR and AGAR, LLC This contract executed this 7 day of Nov 2024, between the City of Fayetteville, Arkansas (City), of 113 W. Mountain, Fayetteville, AR 72701 and AGAR, LLC (AGAR) of 1205 Walnut Street, Cincinnati, OH 45202, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Purpose: The purpose of this Contract is to provide the terms and conditions necessary for the engagement of a Curator for Parking Deck Mural for the City of Fayetteville (the "Project"). 2. Contract Documents: The Contract documents which comprise the contract between the City of Fayetteville and AGAR consist of this Contract and the following documents attached hereto, and made a part hereof: a. Appendix A: Scope of Work & Fees b. Appendix B: City Issued Solicitation for RFP 24-12 c. Appendix C: AGAR's RFP Submittal d. Appendix D: AGAR's Certificate of Insurance 3. City's Responsibilities: a. The City shall make available to AGAR, all relevant information or data pertinent to the Project which is required by AGAR to perform the Services. AGAR shall be entitled to rely upon the accuracy and completeness of all information and data furnished by the City, including information and data originating with other consultants employed by the City whether such consultants are engaged at the request of AGAR or otherwise. Where such information or data originates either with the City or its consultants then AGAR shall not be responsible to the City for the consequences of any error or omission contained therein. b. When requested by AGAR, the City may engage specialist consultants directly to perform items of work necessary to enable AGAR to carry out the Services. Whether arranged by the City or AGAR, these services shall be deemed to be provided under direct contracts to the City unless expressly provided otherwise. If the City chooses not to engage specialist consultants, then the Parties will work cooperatively to modify the scope of services to reflect any reductions or additions to the services to be provided by AGAR. c. The City shall give prompt consideration to all documentation related to the Project prepared by AGAR and whenever prompt action is necessary shall inform AGAR of City's decisions in such reasonable time so as not to delay the schedule for providing the Services. City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 1 of 7 d. The City of Fayetteville's Arts and Culture Director is the project representative with respect to the services to be performed under this Agreement. The Arts and Culture Director shall have complete authority to transmit instructions, receive information, interpret and define policies and decisions with respect to materials, equipment, elements and systems to be used in the Project, and other matters pertinent to the services covered by this Agreement. e. Wall Preparation and Condition i. City's Responsibility for Wall Condition The City agrees to ensure that the wall surface of the parking garage facade, where AGAR will design and install the mural, is in a condition suitable for mural application. This includes: 1. Inspection: The City is responsible for inspecting the wall to identify any damages, defects, or issues (such as cracks, water damage, water seepage, structural weaknesses, or surface irregularities) that may affect the quality or longevity of the mural. 2. Identification of Repairs: The City shall identify and notify AGAR in writing of any repairs or maintenance needed to bring the wall to a condition suitable for mural application. 3. Repairs at Client's Expense: Any repairs, reworks, or modifications to the wall, including but not limited to cleaning, resurfacing, or patching, deemed necessary by the City shall be completed by the City at its own expense in advance of AGAR commencing the mural installation. 4. Delays Due to Wall Condition If AGAR determines that the wall is not in a condition suitable for mural application upon commencement of the work, AGAR reserves the right to delay installation until such repairs are completed to its satisfaction. Any additional costs or delays resulting from a wall that is not in an appropriate condition for mural installation shall be borne solely by the City. 5. AGAR will not be held liable for any repair of the mural if issues present themselves after installation is complete, except for those caused by AGAR in completing the mural. Damages to the mural may come from repairs not made by the City, issues not properly identified in advance, , or intentional defacing or tagging of the wall. 4. AGAR's Responsibilities: a. AGAR shall furnish the necessary qualified personnel to provide the Services. AGAR represents that it has access to the experience and capability necessary to and agrees to perform the City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 2 of 7 Services with the reasonable skill and diligence required by customarily accepted professional practices and procedures normally provided in the performance of the Services at the time when and the location in which the Services were performed. This undertaking does not imply or guarantee a perfect Project and in the event of failure or partial failure of the product or the Services, AGAR will be liable only for its failure to exercise diligence, reasonable care, and professional skill. This standard of care is the sole and exclusive standard of care that will be applied to measure AGAR's performance. There are no other representations or warranties expressed or implied made by AGAR. In particular, but not by way of limitation, no implied warranty of merchantability or fitness for a particular purpose shall apply to the Services provided by AGAR nor shall AGAR warrant or guarantee economic, market or financial conditions, proforma projections, schedules for public agency approvals, or other factors beyond AGAR's reasonable control. 5. Non -Assignment: AGAR shall not assign its duties under the terms of this agreement without prior written consent of the City. 6. Indemnification and Hold Harmless: a. AGAR agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, but not defend, against any and all claims for property damage, personal injury or death, arising from AGAR's performance under this contract. This clause shall not, in any form or manner, be construed to waive that tort immunity set forth under Arkansas Law. b. Notwithstanding anything to the contrary, the total amount of all claims the City of Fayetteville may have against AGAR under this contract or arising from the performance or non- performance of the services under any theory of law, including but not limited to claims for negligence, negligent misrepresentation and breach of contract, shall be strictly limited to the fees. As the City of Fayetteville's sole and exclusive remedy under this contract any claim, demand or suit shall be directed and/or asserted only against AGAR and not against any of AGAR's employees, officers or directors. Neither the City of Fayetteville nor AGAR shall be liable to the other or shall make any claim for any incidental, indirect or consequential damages arising out of or connected to this contract or the performance of the services on this project. This mutual waiver includes, but is not limited to, damages related to loss of use, loss of profits, loss of income, unrealized energy savings, diminution of property value or loss of reimbursement or credits from governmental or other agencies. 7. Insurance: a. AGAR shall furnish a certificate of insurance addressed to the City of Fayetteville within ten (10) calendar days after contract finalization, presenting insurance which shall be maintained City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 3 of 7 throughout the term of the Contract in compliance with the terms of RFP 24-12. If applicable, AGAR shall require any subcontractor to provide insurance. In the event any employee engaged in work on the project under this contract is not protected under Worker's Compensation insurance, AGAR shall provide and shall cause each subcontractor to provide adequate employer's liability insurance for the protection of such of their employees are not otherwise protected. Worker's Compensation coverage shall be applicable with state law. i. AGAR shall carry the following coverages, at minimum: 1. Worker's Compensation Insurance — Statutory Amount 2. Automotive Insurance covering all vehicles and trailers, if applicable 3. General Liability - $1,000,000 each occurrence ii. Certificates of Insurance shall list the City of Fayetteville as an additional insured. Listing the CITY as a Certificate Holder only is NOT an acceptable substitute. Certificates of Insurance must include the endorsement(s) showing the City of Fayetteville listed as an additional insured. 8. Price: a. AGAR Consulting shall perform the services included in this proposal for a flat fee of $84,882. i. AGAR shall strive to make decisions based on what is best for the City. As such, the AGAR compensation is structured as a not -to -exceed fee, unless mutually agreed upon additional services are incurred and the City is notified in advance for approval to proceed with said additional services, with billing to be completed on a phase -complete basis. Each billing shall be completed after each phase is complete; Phase 1, Phase 2, and Phase 3 of project completion. b. Additional services requested that fall outside the scope of this project shall be provided on a mutually agreed schedule and price, utilizing the hourly fee schedule provided in AGAR's proposal. 9. Payments: a. Payments shall be made after approval and acceptance of each itemized invoice, which shall not be unreasonably withheld. b. Unless disputed by the City, payments shall be made 30 calendar days after acceptance of invoice. Electronic delivery to the City is preferred. 10. Terms: All work as required in the Appendix A — Scope of work shall be completed by March 31, 2025. 11. Ownership of Documents: a. All documents provided by the City are and remain the property of the City. AGAR may retain reproduced copies of drawings and copies of other documents. City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 4 of 7 b. All documents and records, whether in physical or electronic format, prepared by AGAR or its subconsultant as part of the Project shall become the property of City when AGAR has been compensated for all services rendered; provided, however, that AGAR shall have the unrestricted right to their use. c. AGAR shall retain its rights in its standard document details, specifications, databases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of AGAR. d. AGAR will grant the City, the State of Arkansas, and the United States of America a royalty -free, non- exclusive and irrevocable license to publish, reproduce and use, and dispose of in any manner and for any purpose without limitation, and to authorize or ratify publication, reproduction or use by others, of all copyrightable material first produced or composed under this agreement by the contractor, its employees or any individual or concern specifically employed or assigned to originate and prepare such material. 12. Independent Contractor: AGAR is an independent contractor of the City and shall maintain complete responsibility for applicable state or federal law on unemployment insurance, withholding taxes, social security, or other industrial, labor or discrimination law for its employees. AGAR is responsible for its agents, methods and operations. 13. Notices: Any notice required to be given under this Agreement to either party to the other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, e-mail or fax (receipt confirmed), or overnight courier. 14. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 15. Termination: This Contract may be terminated by the City of Fayetteville or AGAR for any reason with thirty (30) days written notice. If either party breaches this agreement, the non -defaulting party may terminate this Agreement after giving seven (7) days' notice to remedy the breach. On termination of this agreement, the City shall pay AGAR for the services performed through the date of termination within thirty (30) days of acceptance of final invoice. City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 5 of 7 16. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. No modification of this contract shall be binding unless made in writing and executed by both parties. 17. Applicable Law: This Agreement shall be governed by and construed in accord with the laws of the State of Arkansas. Venue for all legal disputes shall be Washington County, Arkansas. 18. Contract Administration: The Mayor or their Designated Representative shall be the Contract Administrator for this contract. AGAR's Principal or their Designated Representative shall be the primary contact for all matters pertaining to this contract. 19. Professional Responsibility: AGAR shall exercise reasonable skill, care, and diligence in the performance of services and will carry out its responsibilities in accordance with customarily accepted professional practices. 20. Permits & Licenses: AGAR shall secure and maintain any and all permits and licenses required to complete this Contract. 21. Publications: Recognizing the importance of professional development on the part of AGAR's employees and the importance of AGAR's public relations AGAR may prepare publications, such as technical papers, articles for periodicals, promotional materials, and press releases, in electronic or other format, pertaining to AGAR's services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide CITY OF FAYETTEVILLE's comments to AGAR. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold approval. Approved materials may be used in a variety of situations and do not require additional review or approval for each use. The cost of AGAR's activities pertaining to any such publication shall be for AGAR's account. 22. Entire Agreement: These Contract documents constitute the entire agreement between the City of Fayetteville and AGAR and may be modified only by a duly executed written instrument signed by the City of Fayetteville and AGAR. In the event of a conflict between the terms of this Contract and the appendices, this Contract and the terms and conditions contained in Appendix B shall control. 23. Force Maleure: Any default in the performance of this Agreement caused by any of the following events and without fault or negligence on the part of the defaulting party shall not constitute a breach of contract: labor strikes, riots, war, acts of governmental authorities, unusually severe weather conditions or other natural catastrophe, disease, epidemic or pandemic, or any other cause beyond the reasonable City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 6 of 7 control or contemplation of either party. Nothing herein relieves the City of its obligation to pay AGAR for services actually rendered. 24. Severability: In the event that any court of competent jurisdiction shall determine that any provision of this agreement shall be unenforceable, then that provision shall be deemed to be null and void and the remaining provisions hereof shall remain in full force and effect. 25. Debarment Certification: AGAR hereby provides debarment/suspension certification indicating compliance with the below Federal Executive Order. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. AGAR hereby attests its principal is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and AGAR LLC by its authorized officer has made and executed this Agreement as of the day and year first above written. AGAR LLC JOSH HEUSER, OWNER/PRINCIPAL IC / iRei i,�� ATTEST: �.`�G •' i Y ox•s(,'% By: _ FAYETTEVILLE ; Jac nS elton,SeniorDeputyCityClerk q �..' y ' • .RKAN9 y,A oN,coJ``� Date Signed: Date Signed: November 7, 2024 City of Fayetteville, AR RFP 24-12, Parking Garage Art Contract: AGAR Page 7 of 7 CITY OF VA FAYETTEVILLE ARKANSAS RFP 24-12 Addendum 1 AGAR LLC Supplier Response Event Information Number: RFP 24-12 Addendum 1 Title: Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Type: Request for Proposal Issue Date: 6/30/2024 Deadline: 7/24/2024 02:00 PM (CT) Notes: The City of Fayetteville, Arkansas, seeks proposals from qualified firms for a Placemaking Firm, Curator, or Artist Studio for Parking Deck Art Installation. Any questions regarding this RFP shall be directed to Amanda Beilfuss, City of Fayetteville Sr. Purchasing Agent at abeilfuss@fayetteville-ar.gov or (479) 575-8220. Contact Information Contact: Kenny Fitch Purchasing Agent Address: Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Email: kfitch@fayetteville-ar.gov Page 1 of 2 pages Vendor: AGAR LLC RFP 24-12 Addendum 1 AGAR LLC Information Contact: Accounting Address: 1205 Walnut Street Cincinnati, OH 45202 Phone: (513) 549-4576 Email: accounting@theagar.com Web Address: www.theagar.com By submitting your response, you certify that you are authorized to represent and bind your company. Robyn Novak Signature Submitted at 712312024 04:10:26 PM (CT) Supplier Note robyn@theagar.com Email On behalf of the entire AGAR team, Thank you for the opportunity to submit this response. Please do not hesitate to reach out to me, Robyn Novak, robyn@theagar.com with any questions. Requested Attachments RFP 24-07, Placemaking Firm, Curator, or Artist Studio for Parking AGAR_Fayetteville_Final.pdf Deck Mural Please attach the signed and completed RFP form, located in the 'Attachments' tab, along with proposal. Response Attachments AGAR —Fayetteville —Executive Summary.pdf Executive Summary RFP 24-12, Artist for Parking Deck Mural _AGAR_Signed_Forms.pdf Signed RFP Forms AGAR —Fayetteville Reference Bios.docx AGAR References AGAR —Fayetteville Team Bios.docx AGAR team bios Bid Attributes 1 Addendum Acknowledgement By selecting "I agree", you acknowledge that you have read all addendum(s) that have been issued for this solicitation, if applicable. Z I agree Page 2 of 2 pages Vendor: AGAR LLC RFP 24-12 Addendum 1 --Now W .1 M ih r 4024 AL pa. Y i. Opp 079 Y •4 .. AGAR X City of Fayetteville '* RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural O Ij N W N O N C> 404'qW �* 3 �(D (D o 3 (D o 3 _. 3 (DO �n� (D O _. <(D (Q) O - 3-o -7o UO N Q r-r 0 plot f � v .a. HELLO. AGAR is a medium for growth. We were founded on the principle of #GrowingCulture and put this mantra into practice with every partnership and project we commence. The City of Fayetteville's West Avenue Parking Deck Mural and Programming provides a unique opportunity to curate a dynamic and engaging public art space, building upon the experiential foundations already imbedded within the Ramble and ultimately fostering continued conversations and connections within the community. At AGAR we view our engagement with clients as a collaborative process and we value the opportunity to share our response for this RFP. We would be happy to walk through this presentation and/or answer any questions that may arise. ._ 14 Table of Contents: n Part 01 Introduction, Qualifications and Experience/Previous Public Art & Placemaking Projects Par* 02 Strategy & Budget Proposal Part O' References Part 04 Other Relevant Information Part Detailed Project Timeline M I a -� k0 W Sol About AGAR 1, Qualifications and At AGAR, we believe in the power of Previous Public Art & public art to grow community, culture, Projects and commerce. As an experiential marketing and placemaking agency, we leverage experiential design and communications, event production public art curation, and technology to reach audiences and grow culture for companies, brands, and the communities we serve. Our services allow us to curate today and program for tomorrow. We believe human n n ee,.*. t i n �r= is invaluable As the world moves more and more digital, the value of a human connection and experience inherently increases. Creating moments �! that touch the soul t We curate unforced fascination around the core premise of purposeful -i engagement: - Explore. Dialogue. Share. A continuous cycle of challenging the , status quo, discovering the untapped, and encouraging guests to share and ` = converse today's relevancy and ..__. tomorrow's innovation. a • 0 0 Ll 0 A '(I i I � _0 n Z 1 - - U11MEM- __ 0 N A " J XPERTISE: I 4AKPN P L '� '01'* ART Our Placemaking & Public Art offer is unique, offering full 360 services from strategy, curation, and design, to in-house production, project management, installations, programming and more. Placemaking Strategy, Development & Positioning Cultural Strategy & Opportunity Assessment Community Outreach & Engagement Programming, Event Strategies & Activations Public Art Design, Strategy & Curation Art Installation Management Artist Events &Speaking Engagements Naming, Brand Identity Design & Systems Environmental Graphic Design & Way finding Experiential Communications Strategy & Activations Artist Influencer Strategy & Talent Management Social Media Strategy & Activation Video Production & Motion Graphics OUR SERVICES Experiences Strategy Design Production Communication Content Ci , n-u I N TRISTAN EATON - CINCINNATI, OH The most collectible street artist in the world paints his largest mural ever, resulting in the biggest piece of street art in the mid -west. AGAR's Role: Curation, Artist Management, Production Management, Media Strategy <4 �4,10� 4 - - - D 4. r IP't '40 r i'400 ..i r �1 BIO Tristan Eaton is a renowned American artist and designer, celebrated for his vibrant and eclectic murals that adorn cities worldwide. Born in Los Angeles in 1978, Eaton began his artistic journey as a graffiti artist in his teens, eventually transitioning into commercial design and toy creation with his brand Kidrobot. Known for his bold use of color, intricate layering, and pop culture references, Eaton's work combines elements of street art, graphic design, and fine art. His large-scale murals can be found in cities such as New York, Paris, and Detroit, making him a prominent figure in the contemporary art scene. In addition to his public art, Eaton's work has been featured in galleries and museums, solidifying his status as a versatile and influential artist. ART BASEL +Xylene -Miami, FL "Mid -west artists debut first projection mapped mural at the largest art fair in the US" AGAR's Role: Festival Engagement, Artist Management, Production, Installation -N11 1 • F J t- T- t ! V BIO Xylene Projects is a cutting -edge art collective known for its avant-garde installations and multimedia creations that push the boundaries of contemporary art. Founded by a group of visionary artists with diverse backgrounds in digital media, sculpture, and performance art, Xylene Projects seeks to create immersive experiences that challenge perceptions and provoke thought. Their work often incorporates elements of technology, light, and sound, resulting in dynamic pieces that engage all the senses. Based in Kentucky the collective has exhibited internationally, captivating audiences at prominent art festivals and galleries around the world. Xylene Projects continues to innovate and inspire, establishing itself as a pioneering force in the evolving landscape of modern art. n Part 01 Introduction, Qualifications and Experience/Previous Public Art & Placemaking Projects It 0 D T= Jre5i le you .ee+_ n pe Al -` , . ' _ ''• err r 00 AJ - - + , �.tr"t � � !�: �� .•�_ ail �, .. — •""'_'-�x_ �. .r • - � . �i: •� . � • �,• • � - ` �"fit{ ' � . � `� , � �. _: i , �•. �L �'�`` ."-. •••�, ` • r + C� .,r%v ��' 46.�� fir: _ �- , I. • - I .• �_ 1 r •� r k '' jam. � - ►�- t r_ :�.� I- , .' ��� •,• ! • ♦' .� r• it r 1f 0. L'I' ' ,i • i- i r MR Be th a colory�oV wish r' to s le in the world 1 i r 1 rM , aussit. 1 �1 ausgi Pill t� 121 d sh a U s SJeliraPip t S' of aussie l 1-wt rt If It i ' 43�,,.,..,� M•al r r I, OL T•+ 1. • r •� 4.- i,. A.VAIf-- lw>_ 44 GJi POW WOW WORLDWIDE + Xylene "Spraying and rolling" at the biggest touring mural festival in the US AGAR's Role: Community Engagement, Production, Installation - --- • ,p- e] Xylene Projects is a cutting -edge art collective known for its avant-garde installations and multimedia creations that push the boundaries of contemporary art. Founded by a group of visionary artists with diverse backgrounds in digital media, sculpture, and performance art, Xylene Projects seeks to create immersive experiences that challenge perceptions and provoke thought. Their work often incorporates elements of technology, light, and sound, resulting in dynamic pieces that engage all the senses. Based in Kentucky the collective has exhibited internationally, captivating audiences at prominent art festivals and galleries around the world. Xylene Projects continues to innovate and inspire, establishing itself as a pioneering force in the evolving landscape of modern art. Factory 52, Norwood, OH + Chroma Projects "Building a new town square from scratch with a nod to its deep artistic history" AGAR's Role: Historic Research, Curation, Artist Management, Production, Installation + Programming (Activations, PR & Communications) « : iw"I ..-- T —" S, -J () k -.1 6 6 Cd , '. L. 014 (k r E " —, Z �6ccm LTAP FE z ►- �4b r IL s L BIO Chroma Projects is a dynamic and innovative art collective based in Cincinnati, known for its vibrant and community -centric approach to contemporary art. Founded by a group of passionate local artists, Chroma Projects aims to bridge the gap between art and the public through engaging exhibitions, interactive installations, and collaborative events. Their work often features bold colors, diverse mediums, and thought -provoking themes that reflect the cultural and social landscape of Cincinnati. Committed to fostering creativity and inclusivity, Chroma Projects also offers workshops and outreach programs to support emerging artists and enrich the community. By transforming ordinary spaces into extraordinary experiences, Chroma Projects continues to make a significant impact on Cincinnati's artistic scene. BIO AGAR led the design of the Card Portals, custom US Playing Bicycle cards, and currently leads on -site programming, communication, social media and PR to broaden awareness, and curate one -of -a -kind experiences including 52Taps, Sauced Bourbon & BBQ, Light the Season and more. BLINK CINCINNATI - FAITH 47 Bearing the torch of a new community through immersive storytelling. AGAR's Role: Curation, Artist Management, Production, Installation i i Te 1 A .W Faith 47, born in Cape Town, South Africa, is an internationally renowned street and studio artist known for her powerful and emotive work. Her art, which often explores themes of human rights, nature, and spirituality, combines striking imagery with deep social commentary. Faith 47's murals grace urban landscapes across the globe, from Johannesburg to London to Los Angeles, making her a prominent figure in contemporary street art. Her work extends beyond walls to include installations and fine art, exhibited in galleries and museums worldwide. With a career marked by a profound commitment to social justice and beauty, Faith 47 continues to inspire and challenge audiences with her evocative creations. r' " ,4w. 1L .� Part 01 Introduction, Qualifications and Experience/Previous Public Art & Placemaking Projects 0 • It 06 •11r101e , gro i 4L It • Z- •]g• • •l •I:J• za:A • • w ow •r 1"W a .s . i�Mum - 1 Alto- w -0- . -. V%'N PW -• ,1 i Part 01 Introduction, Qualifications and Experience/Previous Public Art & Placemaking Projects E r, 1 A 0 f It • .IrZMA 'Zt _ do f1d 011r7o'10101C:14L0 �I� �, 1 •- • .�, Imo" iNb y 4• • `1+, `� ■ �q4 r � t _ IRYIP 40 Ir �„� • dN ✓�� / - ti 1 • 1. , I i I N { •.• Amp/ 16 r t BIO With the goal of creating a manifesto for a future city and bringing national awareness and global buzz to Cincinnati, AGAR joined a handful of creative leaders and the City of Cincinnati to design an event that would illuminate a path toward inclusion and possibility, leveraging the great equalizer: art. With this lofty goal in mind, BLINK was born, the nation's largest immersive art festival, now in its third year. 6 . r -4 _W0* OUR TEAM JOSH HEUSER Founder As Founder of AGAR, Josh not only sets the overall vision for the brand, but is a strategic leader, developing innovative business strategies to drive growth. As owner and operator of various restaurant and hospitality venues, he maintains a unique experiential and placemaking perspective, creating experiences while garnering valuable insights that enable him to deliver a cutting -edge guest experience. An entrepreneur always looking to evolve, Josh and AGAR have helped change the face of Cincinnati, one endeavor and project at a time, including BLINK, the nation's largest immersive art festival. As co -creator, Josh was critical to the success of the 2022 festival, which drove $126 million dollars of economic impact to the Cincinnati region. Josh's multifaceted approach encompasses financial acumen, strategic vision, and a dedication to the development of the greater community to which he calls home. Role For Fayetteville: Executive Sponsor ANDREW SALZBRUN Partner, Executive Creative Director As the Executive Creative Director for AGAR, Andrew provides the strategic vision for the company and its partners, leveraging a rich expertise in placemaking experience mapping and strategy. With a portfolio spanning over a decade, Andrew's work focuses on lasting positive impact. And as co-founder and executive creative director of BLINK, the nation's largest immersive art festival, Andrew understands first-hand how placemaking and experiential design can create that positive impact and build long-term, meaningful culture in a community. The success of the 2022 BLINK festival provided incredible positive fiscal impact to the region and featured 71 artists, from all over the world. With a deep resume of community -anchoring venues throughout the Midwest, Andrew values the importance of a first impression and the people behind it. Role For Fayetteville: Artist Curation & Management, Executive Creative Direction (Concept Development & Design), Experiential Programming Development NOAH BETTING Director of Operations As Director of Operations, Noah facilitates public art by seamlessly blending his creative passion with operational expertise. He doesn't just manage operations, he acts as a liaison, translating between the creative mind of the artist and the realities of the project. During BLINK, the nation's largest immersive art festival, Noah works with 30+ international muralists, fostering strong relationships, effectively communicating project specifications and ensuring their artistic vision thrives. This includes coordination with building owners, brick masons, art material distributors, shippers, storage facilities, local utility providers, the City of Cincinnati, and more. Along with artist relations, Noah acts as a site scout, assisting with the curatorial process and placement of certain artists and their works through the city. His resourceful nature extends to acquiring essential equipment, ensuring everything is in place for artistic creation to flourish. For Fayetteville: Pre -Production Coordination (Artist, Site, Client, Vendor), Budgeting, Material, Mural, Programming & Logistics Procurement CLAIRE KOLBERG On -Site Project Manager Claire Kolberg brings over 15 years of experience in executive administration, operations, and event and production management. Most notably, she was the Director of the award -winning The Unexpected from 2015 - 2023 bringing over 45 pieces of artwork to downtown Fort Smith. Claire is a member of the Walton Arts Center Board of Directors, and a member of the P.E.A.R.L. Ben Roberds Scholarship committee. She lives in Fayetteville with her family. For Fayetteville: On -Site Project Management & Logistics„ Artist & Vendor Coordination, Client Account Services Guiding the guest through a connected journey at every moment of their experience,: curating moments of discovery, fostering conversations, piquing curiosities, and ultimately making memories. The West Avenue Parking Garage Mural for the City of Fayetteville poses a unique opportunity transforming an ordinary parking garage structure into an extraordinary experience supportive of the site's overall context, The Ramble. "The Ramble is characterized as: � a fun embrace of a journey ... not in a hurry to get from point A to point B, but rather, open to possibility ... the concept falls nicely in sync with the cadence of a walk or a bike ride, spontaneous conversation, outdoor installations, spaces." and gathering Marking the "first major public art commission of the Cultural Arts Corridor" , The West Avenue Parking Garage aims to "transform its large surface into a visually engaging and community -centric artwork that will enhance the aesthetic appeal of the garage, foster community engagement, and contribute to the revitalization of Fayettevilles downtown area." With this in mind, our approach starts with the foundation: context and vision for the site and its surroundings (art, civic, cultural, and natural), curating a theme and design that exemplifies the core principles of The Ramble, and ultimately bringing the vision to life for the community to connect with. • Mff re Our Approach For the West Avenue Parking Garage Mural we are aligned to a three phase approach to bring the dynamic art piece to life. Our process is collaborative inclusive of setting the vision with key stakeholders and the community, partnering with artists) to curate a resonating and signature piece as well as managing and producing the installation to ensure the vision is brought to life across all touch points. We also believe in looking at not just today, but tomorrow. We believe as part of the foundation for this project (Phase 1) and carrying through the development and installation (Phases 2 & 3) that we simultaneously look at experiential considerations, art -based enhancements and/or activations and programming that may be brought to life in future phases to continually connect the community with this art. C) z� LU M W H pC Q LLO~ � oC a jvE BELIEVE GREATEXPE IEN ES • Comprehensive Strategy • Potential Themes • Artist Considerations • PlacemakIng & Programming Strategy Approach STRATEGIC THROUGH LINE • Concept Design & Development • Final Budget • Prog ramming Strategy: Enh ncements and or Activations • Preliminary Budget • Artist Installation • On -Site Management • Future Programming Road ma p • Scope &Budget Development • Production, Procurement & Live Activation(s) JZ and Bud it Phase I. Public Art & Experience Strategy OBJECTIVE Establish the vision for the overall public art and experience strategy, collaborating with the Curatorial Committee to create a signature piece. DELIVERABLES Immersion Session Programming Strategy Approach/CPS Concept Strategy Themes Artist Portfolio Review TIMING 6 * WEEKS, PREP, PPESEN TI TIO NS + FOLLOW-UP *PENDING CL I EN T APPPOVALS (TENTATIVELY 0 917512 024 - 7 0/ 712 024) FEE $70,050 r KEY STEPS & DELIVERABLES 1. Develop a Comprehensive Strategy 1. Immersion Session: Three (3) AGAR team members to attend a kick-off call/meeting to immerse in the overall objectives, vision, and key goals for the mural with key stakeholders and/or the Curatorial Committee. Two (2) team members for on -site visit. 2. Placemaking & Programming Strategy Approach: As part of the Immersion Session, Discussion around short-term and long-term goals for this particular location as well as contextual understanding of adjacent experiences that can beleveraged/complimented upon installation, programming, and activation. 1. Deliverables: AGAR to provide Immersion Session Summary/Site Visit, Programming Strategy Recommended Approach for Mural and Potential Future Activation Considerations, and Overall Project CPS 2. Timing: 1-2 weeks 2. Identify Potential Themes, Styles, and Approaches for the Art Installation 1. Concept Strategy Themes: AGAR will provide up to three (3) theme territories for the art installation including an overarching narrative, visual and artistic style considerations, and varied technique -based approaches for consideration to key stakeholders and/or the Curatorial Committee. 1. Deliverables: AGAR to provide three (3) theme territories, Curatorial Committee to select one (1) for refinement for the artist consideration set. (Includes one (1) round of minor refinement.) 2. Timing: 2 weeks+/- 3. Artist Considerations 1. Artist Portfolio Review: AGAR will facilitate curating up to three (3) artists whose work aligns with the overal Placemaking and Experiential Art Concept Strategy/Theme. AGAR will prepare an overview of the artist, their background, sample work, and points of consideration (including preliminary budget) specific to the West Avenue Parking Garage. 1. Deliverables: AGAR will prepare a creative brief for artists. AGAR to provide three (3) artists for review, Curatorial Committee to select one (1) artist to "award" and move forward to the paid Design & Development phase. AGAR to include preliminary budgeting considerations based upon each of the artists fees, methodology and/or logistics. AGAR will manage all pre, during, and post correspondence with artists. 2. Timing: 2 weeks +/- Phase 2m. Design & Development OBJECTIVE Design, develop and finalize the art piece concept, materials, methods and budget. Provided additional strategy regarding potential opportunities for added future experiential programming and/or enhancements. DELIVERABLES Concept Design & Development Programming Strategy Final Budget TIMING 4 * WEEKS; PREP, PPESEN T14 Tl O NS + FOLLOW-UP *PENDING CL l Ell T APPROVALS (TENTATIVELY 7 710 712 024 - 71/3 012 024) FEE $8,700 KEY STEPS & DELIVERABLES 1. Concept Development 1. Concept Design & Development: AGAR will partner with the "awarded" artist to develop up to three (3) custom concept designs for the garage. AGAR will work with the artist to create one (1) high-level design per concept. Including proposed medium, method and potential future experiential enhancement considerations (With additional budget considerations for activation if applicable). 1. Deliverables: AGAR to provide three (3) concept designs Curatorial Committee to select one (1) for final design for artist refinement. (Includes two (2) rounds of design refinement.) 2. Timing: 4 weeks+/-, *in tandem with Mural Budget Finalization 2. Programming Development 1. Programming Strategy: Upon the selection of a final Concept Design, AGAR will partner with the artist to explore potential enhancements for the selected art piece. These enhancements may include experiential elements such as lighting, interactivity, projection, and/or programming based activations/experiences to complement the art piece. (***Note, these enhancements will be explored only from a strategic level (outline of idea and material and/or method of support, anticipated added budget considerations), this scope does NOT cover the design, development, budget and/or installation of any programming development.) 1. Deliverables: AGAR to provide three (3) programming strategy considerations. No rounds of refinement are included in this scope. 2. Timing: 2weeks+/-, In tandem with the Final Concept Design Refinement 3. Budget Finalization 1. Final Mural Budget: Upon the approval of the final selected concept design for the garage, AGAR will finalize budgeting considerations based upon the final design, methodology, production, installation, and/or logistics. AGAR will manage all pre, during, and post correspondence with the artist, vendors, site, city, etc. 1. Deliverables: AGAR to include final budgeting and correspondence as noted a Bove. 2. AGAR will secure necessary insurance and permits needed to execute the work. The client will communicate and permit and approval processes needed on a local level. 3. Timing: 2 weeks +/- *in tandem with Concept Design &Development JZ and Bud 01 Phase 3m. Production & Installation OBJECTIVE On -site management of artist installation, pre - during, and post to ensure conceptual design is brought to life. DELIVERABLES Art Installation On -Site Management Future Programming Roadmap TIMING 72 * WEEKS; PREP, PPESEN TA TIO NS + FOLLOW-UP *PENDING CLIENT APPPOVALS (TENTATIVELY 0 710 712025- 03/3012025) FEE $66,7,-52 KEY STEPS & DELIVERABLES 1. Art Installation & Management 1. Art Installation, On -Site Management: AGAR will manage the artist installation with on -site project management. Client is to deliver a clean, prepped/finished ready -to -paint wall. AGAR will apply one (1) coat of primer to the existing wall (approximately 50'x100') and delivered a fully prepared wall to the client. (*Client is responsible for any wall repairs needed prior to commencement of the proJect.) AGAR will procure artist materials, supplies, lift, equipment (as applicable), delivery and return. 1. Deliverables: 1. AGAR to procure and provide materials (paint, brushes, rollers, spray equipment, and other supplies as applicable) including equipment (120' - 135' boom lift, pod for paint and/or equipment storage, portalet for job site) 2. AGAR coordinate artist, vendors, materials, scheduling and logistics. 3. AGAR will manage the coordination, execution and oversight of the mural installation. 4. AGAR to coordinate travel and accommodations with artist directly. 5. AGAR will contract, manage and pay the artists directly. 6. AGAR to be on -site for on -site project management review. 2. Timing: Installation (priming and painting) will take approximately 2 weeks. AGAR to work with client on final installation schedule, pending local weather. It is advised that install happens during a period where weather is consistently above 45 degrees Fahrenheit for best application and adhesion. 3. During the 12 weeks +/- allotted, it may be that there is no activity, due to weather conditions, until the end of the period. Refer to proposed timing and schedule. 2. Programming Ideas 1. Future Programming Roadmap: Upon the selection of the final preferred Programming Strategy Component(s). AGAR will prepare a one -page top -line Roadmap and estimated budget to create a critical path for future programming and/or experiential activations based upon the desired experience. This Roadmap will outline the experiential objectives, brief, proposed cadence and projected budgeting considerations. 1. Deliverables: AGAR to provide one -page roadmap. AGAR can provide an additional scope of work at this time for Future Programming needs. 2. Timing: 2weeks+/-, In tandem with the Art -Installation mart c M re Fees Phase 1: Public Art & Experience Strategy Develop a Comprehensive Strategy ; Includes 2 AGAR staff site visit for in -person immersion session, (Travel., $2,500)) $103050 Identify Potential Themes, Styles, Approaches Provide Artist Considerations & Preliminary Budgeting Phase 2: Design & Development Concept Development $83100 Programming Development & Presentation Budget Finalization & Presentation Phase 3: Production & Installation Art Installation & Management * Work may not begin until the end of the period depending on local weather. * Includes site visit and on -site artist mgmt, (Travel $2,500) $85532 Art Material Procurement $43200 Equipment Procurement (Lifts, storage, portalet, etc) $165800 Wall Priming $35000 Mural Installation / Artist Fee $325400 Programming Ideas $13800 TOTAL $845882 ASSUMPTIONS 1) Client will inform AGAR of any local permitting, certificates, or licenses needed for installing the mural. 2) If weather, or any act of God, delays the project while equipment is rented, then additional costs for equipment may be billed back to the client. 3) The client approves that parking of boom lifts and heavy machinery is approved in any and all areas needed to install the mural. If duradeck or plywood is needed for driving lifts, the client must provide and pay for those items. 4) This project will not have a public call to artists. All reviews will be off of portfolios before artists are contacted for scheduling. Site specific mockups and drawings will only happen once a final artist is selected and confirmed. 5) Per the request of the RFP, AGAR's disclosure of profit is 15%. Part 03 References OUR PARTNERS JUSTIN BROOKHART Executive Director of BLINK Cincinnati Senior Vice President of Cultural Economy at the Cincinnati USA Regional Chamber Justin orchestrates the nation's largest immersive art event spanning over 30+ city blocks across Cincinnati and Northern Kentucky. Under his leadership, BLINK showcases monumental murals, illuminated art installations, and projection mapping on historic architecture. Justin brings a diverse background merging business expertise with a deep commitment to fostering the arts. Formerly based in Austin, TX, he served as Managing Director at Mondo, collaborating with top designers to build a global community around limited -edition collectibles. Transitioning to Renegade Craft as Chief Operating Officer, Justin supported artistic entrepreneurs through a nationwide tour promoting the creative economy. Contact Information: i brookha rt�ci nci n naticha m ber.com NICK LINGENFELTER Chief Development Officer, PLK Communities Nick brings over 18 years of expertise in commercial real estate, partnering with PLK since 2014. Leading the development team, Nick champions projects that integrate placemaking and public art, emphasizing environmental sustainability and innovative design that fosters community engagement. His role spans the entire project lifecycle—from site selection and entitlements to design and resident experience —ensuring each development resonates emotionally with its community. Contact Information: nick@plkcommunities.com ADAM GELTER Principal and Co -Founder at 3CDC Adam Gelter, Principal and Co -Founder at 3CDC, has spearheaded transformative real estate developments in Cincinnati's urban core over 19 years. With a focus on public art and placemaking, he led projects totaling $2.5 billion, revitalizing 207 buildings and creating 17 acres of civic spaces. Notable achievements include overseeing the $143 million renovation of Music Hall and leading the $48 million expansion of Washington Park and $31.9 million restoration of Ziegler Park. Adam's expertise spans diverse projects such as corporate headquarters, hotels, affordable housing, and civic buildings, integrating new market tax credits and historic tax credits for financing. Starting as an intern at 3CDC in 2005, Adam rose to Executive Vice President of Real Estate, overseeing major projects like the $92 million Court & Walnut development and $750 million Convention Center District. Contact Information: aaelter@3cdc.org Ir, -1 ' ' IWO— Part 04 Other Relevant Information Dur Curatorial Annroa %..vntext Balancing the Co 'ban fabric of the ad existing parking rvnvnrva Xnii+h itc In 9 osition witnin the heart of the coy Cultural Arts Corridor. fc 9 red l nvin 0. _„ 0 �:. Aw 4 PP 40 -A ip �� * • /' 1 • I Cr- NO 14 v✓. ' � l_ ram~ 4%AA A � •�• � 0. -A .; � •� .. r� pop- _♦ - _ .0 V _ • .�•. �� • Now E �a ,e on EA a•«• irQL • eater emCC' Jrl c _..-W_ r-, .V L..0*w 6101 it: NI'LVA : ;ne corY exblore •zr: Experience Considerations The West Avenue Parking Garage has the opportunity to expand it's canvas creating an engaging piece within the Cultural Arts Corridor. We believe various facets of design can be implemented to amplify the piece and bring aspects of day -parting in for a holistic experience. And our research has uncovered average weekend foot traffic in areas with murals is 30% higher than average weekend foot traffic in other parts of the city. Perspective in Dimension The facade has the opportunity to leverage enhanced perspective and layered architectural dimension to create visual interest. Enhanced lighting and projection mapping can be leveraged for rotational programming and unexpected moments of delights throughout the yea r(s). -reference example: Astro Y . a Juxtaposition of Light The facade has the opportunity for a more permanent integration leveraging light as dimension creating a striking juxtaposition of light and form. -reference example: Ian Strange Impact in Color The facade has the opportunity to embrace color and light in a dramatic way. The rectangular form of the parking garage offers a clean canvas opening the world of possibilities and programming that can evolve over a season, year, and beyond. -reference example: Spy Studio (il • r41% �J 1 f, Part 04 Other Relevant Information west in -class, must- More than a " one-time event"... we b programming. Creating a journey of encouraging guests to "Explore. Dig The West Avenue Parking additional programming, � notential nroiection mans 1�l� �eii1 JW t Jowl, 4A er W • • 0 Am •M:AVJ_ a rage nas d rating dyne e at re I eve i 44 AM AM so L)ppa ic aci .m" 4A Ah • vativr nf thr t L - :IM•Izi• L) aaa and/c 'ear. X• - op� 4A Part 04 Other Relevant Information s .t U C I L %: qw .., •t � , •� it ow. ,�~ •� 1 j - - - 10 HydE51 ML 6AT Part u DP_tAIIP_Cl F From vision and strategy through production and installation... mull service curation deliveree At AGAR we take pride in " our concepts becoming reality". Ensuring client visions are brought to life in a timely manner. We provide a critical path schedule for each of our projects with integrated milestones for key stakeholder reviews and approvals. • Phase 1: Public Art & Experience Strategy 9/15/2024-10/31/2024 (6 Weeks Total) Develop a Comprehensive Strategy 2 Weeks Total Kick Off Immersion Session 1 week • Summary of Immersion Session & Project Strategy Approach 1 week Identify Potential Themes, Styles, Approaches 2 Weeks Total • Concept Theme Ueveiopment 1 week • Curatorial Committee Review 1 day o Refinement/Curatorial Committee Final Selection 1 week Provide Artist Considerations & Preliminary Budgeting 2 Weeks Total • Artist Portfolio Development 1 1/2 weeks • Curatorial Committee Review & Selection of Final Artist 2 days • Preliminary Budgeting Development & Presentation 1 week Phase 2: Design & Development 11/01/2024-11/30/2024 (4 Weeks Total) Concept Development 4 Weeks Total */n tandem with Budget Finalization * 3 Concepts Developed 2 weeks • Curatorial Committee Review and Selection of 1 2 days • Concept Refinement Rd #1 & Review 1 week • Concept Refinement Rd #2 & Final Approval 1 week Programming Development &Presentation 2 Weeks Total */n tandem with Concept Development Budget Finalization &Presentation 2 Weeks Total */n tandem with Concept Development Phase 3: Production & Installation Art Installation & Management * Work may not begin until the end of the period depending on local weather, 12 Week Allotment 1/1/2 5 - 3/3 0/2 5 Art Material Procurement and Shipping 2 weeks Equipment Procurement (Lifts, storage, portalet, etc) 2 weeks Wall Priming 3 days Mural Installation approx 1 1/2 weeks Programming Ideas 2 Weeks *in tandem with Art Installation • Future Programming Roadmap Development & Presentation 2 weeks Contact/ We imagine and build Roby Novak spaces &places robyn@theagar.com +513 708 5935 Designing new worlds of wonder that deliver unforced fascination in social settings is our calling card. More than apoint-in-time event, Our placemaking approach is a strategic cycle of connectivity This cycle builds a brand and cultivates community. Done right, it creates unparalleled connections, fosters growth and never stops delighting. And we welcome the opportunity to collaborate with the C1tyn,q,wf Fayetteville To curate and program a memorable experience for today and tomorrow. This document is strictly private, confidential and personal to its recipients and should not be copied, distributed or reproduced in whole or in part, nor passed to any third party. Reproduction of content within this document is subject to punitive fees. Intellectual property belong to AGAR solely. y 1«i1V ah r mh r Ah -67 ah Part 01 Introduction, Qualifications and Experience/Previous Public Art & Placemaking Projects At AGAR, we believe in the power of public art to grow community, culture, and commerce. As an experiential marketing and placemaking agency, we leverage experiential design and communications, event production public art curation, and technology to reach audiences and grow culture for companies, brands, and the communities we serve. Our services allow us to curate today and program for tomorrow. Our Placemaking & Public Art offer is unique, offering full 360 services from strategy, curation, and design, to in-house production, project management, installations, programming and more. For over 15 years in Public Art, Placemaking & Programming experience we take pride in curating individual murals for communities, commissioning signature pieces, and building future cities by curating art on a global stage with award -winning events like Blink. The founders of AGAR, Josh Heuser and Andrew Salzbrun, have personally commissioned, curated and produced over 60 murals in the Midwest and across North America. • I�� _saw 4a TA, t • .i► 'N �i *I ! Walk- 11h.W t Q Part 02 Strategy & Budget Proposal in L,.1 fJ iIL Imamsfir/ Uri l� The West Avenue Parking Garage Mural for the City of Fayetteville poses a unique opportunity transforming an ordinary parking garage structure into an extraordinary experience supportive of the site's overall context, The Ramble. With this in mind, our approach starts with the foundation'. context and vision for the site and its surroundings (art, civic, cultural, and natural), curating a theme and design that exemplifies the core principles of The Ramble, and ultimately bringing the vision to life for the community to connect with. Our strategy, approach and respective fees are a reflection of this holistic vision and process. *For a breakdown of fees and schedule refer to full RFP response. PHASE FEES TIMING Phase Im. Public Art & Experience Strategy Phase 2: Design & Development Phase 3m. Production and Installation Total Project Budget: Part 03 Ref e re n ceS *Please refer to the full RFP submittal for bios. JUSTIN BROOKHART, EXECUTIVE DIRECTOR OF BLIND l NICK LINGENFELTER, CHIEF DEVELOPMENT OFFICER ELK 6 Weeks 4 Weeks 12 Weeks 22 Weeks+/= ADAM GELTER, PRINCIPAL & CO- FO UNDER OF 3 CD C "MIA% Experience Considerations Part 04 Other Relevant Information The Ramble provides a connective art, cultural, and communal thread within the City of Fayetteville creating a journey of discovery and social connectivity. We believe the West Avenue Parking Garage has the opportunity to become a beacon along this Cultural Arts Corridor. The West Avenue Parking Garage has the opportunity to expand it's canvas creating an engaging piece within the Cultural Arts Corridor. We believe various facets of design can be implemented to amplify the piece and bring aspects of day -parting in for a holistic experience. And our research has uncovered average weekend foot traffic in areas with murals is 30% higher than average weekend foot traffic in other parts of a city. Best in -class, must -attend events... move people. More than a " one-time event"... we believe in creating a cycle of connectivity through programming. Creating a journey of discovery, connection, and conversation encouraging guests to "Explore. Dialogue. and Share." The West Avenue Parking Garage has an opportunity to add additional programming, curating dynamic activations and/or potential projection mapping at relevant times of the year: collegiate sporting celebrations, Lights of the Ozark, Artosphere, NWA pride, etc. Complimenting other Ramble programming and/ or creating a new signature experience all on its own. (il Part 05 Detailed Project Timeline *Please refer to the full PFP submittal for a detailed protect timeline. Our response follows the proposed timeline provided by The City of Fayetteville, . AGAR 11205 Walnut Street, Cincinnati, OH 45202 513-549-4576 1 www.theagar.com As requested, please find references whom AGAR has partnered with on Public Art, Placemaking and Programming initiatives. Justin Brookhart Executive Director of BLINK Cincinnati Senior Vice President of Cultural Economy at the Cincinnati USA Regional Chamber ibrookhart(a) cincinnatichamber. com Justin orchestrates the nation's largest immersive art event spanning over 30+ city blocks across Cincinnati and Northern Kentucky. Under his leadership, BLINK showcases monumental murals, illuminated art installations, and projection mapping on historic architecture. Justin brings a diverse background merging business expertise with a deep commitment to fostering the arts. Formerly based in Austin, TX, he served as Managing Director at Mondo, collaborating with top designers to build a global community around limited -edition collectibles. Transitioning to Renegade Craft as Chief Operating Officer, Justin supported artistic entrepreneurs through a nationwide tour promoting the creative economy. Educated at the University of New Orleans with a Bachelor of Arts in Film Arts and holding a Master of Public Affairs from the LBJ School of Public Affairs at the University of Texas at Austin, Justin is dedicated to leveraging his skills to amplify cultural impact and community engagement through transformative art experiences. AGAR has partnered closely with Justin on all aspects of BLINK including the development strategies, master planning, curation, artist management and production. Nick Lingenfelter Chief Development Officer, PLK Communities nick(a-)Plkcommunities. com Nick brings over 18 years of expertise in commercial real estate, partnering with PLK since 2014. Leading the development team, Nick champions projects that integrate placemaking and public art, emphasizing environmental sustainability and innovative design that fosters community engagement. His role spans the entire project lifecycle—from site selection and entitlements to design and resident experience —ensuring each development resonates emotionally with its community. Nick's extensive background includes navigating tax credit financing, TIFs, bonds, brownfield redevelopments, and historic renovations, alongside ground -up construction. Prior to PLK, he held a prominent role in commercial real estate banking in Chicago and Cincinnati for 13 years. A graduate of The Ohio State University, Nick is dedicated to his family —his wife Jessica and their two children, Eli and Zoe. AGAR has partnered with Nick on the development of Factory 52 in Norwood, Ohio including developing the master public art strategy, design, curation, artist management, production and installation. AGAR also developed the property's programming strategy, and activation plan, including the cadence, design, P&L oversight, production, activation, staffing, PR, Social Media and Communications for the property's signature events. Adam Gelter Principal and Co -Founder at 3CDC agelter(a.3cdc.orq Adam Gelter, Principal and Co -Founder at 3CDC, has spearheaded transformative real estate developments in Cincinnati's urban core over 19 years. With a focus on public art and placemaking, he led projects totaling $2.5 billion, revitalizing 207 buildings and creating 17 acres of civic spaces. Notable achievements include overseeing the $143 million renovation of Music Hall and leading the $48 million expansion of Washington Park and $31.9 million restoration of Ziegler Park. Adam's expertise spans diverse projects such as corporate headquarters, hotels, affordable housing, and civic buildings, integrating new market tax credits and historic tax credits for financing. Starting as an intern at 3CDC in 2005, Adam rose to Executive Vice President of Real Estate, overseeing major projects like the $92 million Court & Walnut development and $750 million Convention Center District. He holds degrees from Vanderbilt University and the University of Cincinnati and serves on the boards of VisitCincy and Shelterhouse. Adam also co-founded Generocity513 and RepresentCincy to foster community diversity and engagement in Over -the - Rhine. As an adjunct professor at the University of Cincinnati, he contributes to shaping future urban planners and developers. AGAR has partnered with Adam on multiple Public Art, Placemaking and Programming initiatives across the City of Cincinnati. AGAR 11205 Walnut Street, Cincinnati, OH 45202 513-549-4576 1 www.theagar.com GAF As requested, please find AGAR bios and an overview of AGAR. The bios reflect the AGAR team who will be leading and executing this initiative for the City of Fayetteville. About AGAR At AGAR, we believe in the power of public art to grow community, culture, and commerce. As an experiential company, we are founded on the premise that as the world grows more and more digital the value of a human connection and experience inherently increases. AGAR leverages experiential design and communications, event production and technology to reach audiences and grow culture for companies, brands, and the communities we serve. We bring a unique lens to the world of placemaking and programming. We believe developers and place -makers should work hand -in -hand from the early stages to imagine future realities for residents and guests. We imagine and build spaces, places, and experiences: we design new worlds of wonder that deliver unforced fasciation in social settings -this is our calling card. More than a point -in -time event, our approach is a strategic cycle of connectivity that builds a brand and cultivates community. And done right, it creates unparalleled connections, fosters growth, and never stops delighting audiences. AGAR creates real connections for civic and community partners like The City of Cincinnati, The Port Authority of Cincinnati, 3CDC, The University of Cincinnati, Cincinnati Children's Hospital, Northern Kentucky University, Cincinnati Parks, Cincinnati USA Regional Chamber, PLK Communities, United Way of Greater Cincinnati, FC Cincinnati, MegaCorp, among others. AGAR also activates award -winning engagements for Fortune 500 brand partners including Procter & Gamble, Kroger, All Nippon Airways, Lexus, smartwater, Kenvue, DSW, Sazerac and more. (Please refer to our full RFP response for a list of some of artist collaborations as part of our Public Art work.) Andrew Salzbrun Partner and Managing Director, AGAR As the Executive Creative Director for AGAR, Andrew provides the strategic vision for the company and its partners, leveraging a rich expertise in placemaking experience mapping and strategy. With a portfolio spanning over a decade, Andrew's work focuses on lasting positive impact. And as co-founder and executive creative director of the award -winning festival, BLINK, the nation's largest immersive art festival. Andrew understands first-hand how placemaking and artist creation can create that positive impact and build long-term, meaningful culture in a community. The success of the 2022 BLINK festival provided incredible positive fiscal impact to the region and featured 71 hand-picked artists from all over the world. With a deep resume of community -anchoring venues throughout the Midwest, Andrew values the importance of a first impression and the people behind it. Role for Fayetteville: • Artist Curation & Management, Executive Creative Direction (Concept Development & Design), Experiential Programming Development Public Art, Placemaking, & Programming Experience: • BLINK — Co -Founder and Executive Creative Director • Factory 52 Development - Public Art Strategy and project direction • Cincinnati USA Regional Chamber — Regional public art consultant • The PORT Authority — Developed and led Camp Washington Community Engagement • 3CDC — Public art curation and park development • Kroger — In-store Curation & Mural Production • Procter & Gamble — Brand Strategy and Public Art Curation Noah Beiting Director of Operations As Director of Operations, Noah facilitates public art by seamlessly blending his creative passion with operational expertise. He doesn't just manage operations; he acts as a liaison, translating between the creative mind of the artist and the realities of the project. During BLINK, the nation's largest immersive art festival, Noah works with 30+ international muralists, fostering strong relationships, effectively communicating project specifications and ensuring their artistic vision thrives. This includes coordination with building owners, brick masons, art material distributors, shippers, storage facilities, local utility providers, the City of Cincinnati, and more. Along with artist relations, Noah acts as a site scout, assisting with the curatorial process and placement of certain artists and their works through the city. His resourceful nature extends to acquiring essential equipment, ensuring everything is in place for artistic creation to flourish. Role for Fayetteville: • Pre -Production Coordination (Artist, Site, Client, Vendor), Budgeting, Material, Mural, Programming & Logistics Procurement Public Art, Placemaking, & Programming Experience: • BLINK • PLK Communities/F52 Public Art • 3CDC • UCAA • PromoWest • Gee Horton Studios + Weston Art Gallery • Paloozanoire + Cincinnati Art Museum • The City of Cincinnati • Unexpected Fort Smith - HOXXOH Pop -Up Studio • Miami - Wynwood Neighborhood Claire Kolberg On -Site Project Manager Claire Kolberg brings over 15 years of experience in executive administration, operations, and event and production management. Most notably, she was the Director of the award - winning The Unexpected from 2015 — 2023 bringing over 45 pieces of artwork to downtown Fort Smith. As a member of the 64.6 Downtown/ Main Street Fort Smith team, she is responsible for programming, marketing, and social media/ website management. In addition to her creative duties, Kolberg provides executive level administrative support to a busy and in demand CEO, philanthropist, and community agitator. Projects span from travel and calendar management to personal and professional life management, charitable giving management and more. Claire is a member of the Walton Arts Center Board of Directors, and a member of the P.E.A.R.L. Ben Roberds Scholarship committee. She lives in Fayetteville with her family. Role for Fayetteville: • On -Site Project Management & Logistics, Artist & Vendor Coordination, Client Account Services Public Art, Placemaking, & Programming Experience: • The Unexpected • Peacemaker Festival -Unexpected pop-up art installation • ARkanvas in partnership with OZ Art • Mussorgsky's Pictures at an Exhibition in partnership with UA-Fort Smith and Fort Smith Symphony • Garrison Commons Pocket Park, Fort Smith • Gateway Park, Fort Smith • Co -Author Community Development Institute Handbook, Quality of Place Chapter (2020) Josh Heuser Founder As Founder of AGAR, Josh not only sets the overall vision for the brand, but is a strategic leader, developing innovative business strategies to drive growth. As owner and operator of various restaurant and hospitality venues, he maintains a unique experiential and placemaking perspective, creating experiences while garnering valuable insights that enable him to deliver a cutting -edge guest experience. An entrepreneur always looking to evolve, Josh and AGAR have helped change the face of Cincinnati, one endeavor and project at a time, including BLINK, the nation's largest immersive art festival. Josh's multifaceted approach encompasses financial acumen, strategic vision, and a dedication to the development of the greater community to which he calls home. He has personally commissioned, curated and produced over 30+ murals in the Midwest and across North America. Role for Fayetteville: • Executive Sponsor Public Art, Placemaking, & Programming Experience: • BLINK • The City of Cincinnati • 3CDC • Cincinnati USA Regional Chamber • Kroger • Procter & Gamble • The PORT Camp Washington Engagement • Newport on the Levee : wmelg FAYETTEVI LLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8256 TDD (Telecommunication Device for the Deaf): 479.521.1316 Request for Proposal: RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural DEADLINE: Wednesday, July 24, 2024 before 2:00 PM, local time SR. PURCHASING AGENT: Amanda Beilfuss, abeilfuss@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: 06/30/2024 REQUEST FOR PROPOSAL RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural No late proposals shall be accepted. RFPs shall be submitted through the City's third -party electronic bidding platform or by submitting a sealed physical proposal to the City of Fayetteville, Purchasing Division at the below location. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The City of Fayetteville shall not be responsible for lost or misdirected proposals, or for failure of proposer's technical equipment. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Director. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 1 of 18 City of Fayetteville RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Advertisement City of Fayetteville, AR Request for Proposal RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural The City of Fayetteville, Arkansas, seeks proposals from qualified firms for a Placemaking Firm, Curator, or Artist Studio for Parking Deck Art Installation. Any questions regarding this RFP shall be directed to Amanda Beilfuss, City of Fayetteville Sr. Purchasing Agent at abeilfuss@fayetteville-ar.gov or (479) 575-8220. Solicitation documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. All proposals shall be received by Wednesday, July 24, 2024 before 2:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical proposal to the City of Fayetteville, Purchasing Division. All proposals are due before the time stated. No late proposals shall be accepted. Submitting electronically is strongly encouraged. The City of Fayetteville shall not be responsible for lost or misdirected proposals, or for failure of proposer's technical equipment. All interested parties shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. A one hundred percent (100%) performance bond and separate payment bond is required with the contract awarded. Proposers shall have a current, valid registration with the Arkansas Secretary of State at time of RFP deadline OR be able to provide proof of registration before recommendation of award to Fayetteville City Council. The City of Fayetteville reserves the right to reject any or all Proposals and to waive irregularities therein, and all parties agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any interested party because of such rejections, nor shall any interested party seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in response to this invitation shall constitute an agreement of the interested party to these conditions. City of Fayetteville By: Amanda Beilfuss, Sr. Purchasing Agent P: 479.575.8220 abeilfuss@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 06/30/2024 This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas. Amount paid: $182.12 City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 2 of 18 City of Fayetteville RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural SECTION A: General Terms & Conditions 1. SUBMISSION OF A PROPOSAL SHALL INCLUDE: Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements as specified in the Scope of Work. a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost-effective manner. The term Proposer shall be in reference to a firm or individual responding to this solicitation. b. A description of the Proposer's experience in providing the same or similar services as outlined in the RFP. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this RFP. c. The complete fee and cost to the City for all services outlined in this RFP. d. Statement should be no more than twenty-five (25) pages; single sided, standard, readable, print on standard 8.5x11 documents. Proposers shall also submit a three (3) page (maximum) executive summary. The following items will not count toward the twenty -five -page limitation: appendix, cover sheet, 3-page executive summary, resumes (resumes shall be no more than 1 page per person), and forms provided by the City for completion. Submitting and responding to this RFP: Proposals shall be prepared simply and economically, providing a straightforward, concise description of its ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents physically submitted should be typewritten on standard 8 %" x 11" white papers and bound in one volume. Exceptions would be schematics, exhibits, one -page resumes, and City required forms. Limit proposal to twenty-five (25) pages or less, excluding one -page team resumes, references, and forms required by the City for completion. All proposals shall be sealed upon delivery to the City of Fayetteville. 1. Option 1 —Electronic Submittal (strongly encouraged): Proposers can go to www.favetteville-ar.gov/bids and follow the prompts to submit a proposal within the electronic bidding platform. If a proposal is submitted electronically, a physical submission is not necessary. All Proposers must register in order to be able to submit. There is no fee for registration. 2. Option 2 — Physical Submittal: All Proposers shall submit one (1) original copy of their proposal as well as one (1) electronic copy on a properly labeled USB or other electronic media device. The electronic copy submitted shall be contained into one single electronic file and shall be identical to the hard copies provided. The use of Adobe PDF documents is strongly recommended. Files contained on an USB or electronic media shall not be restricted against saving or printing. Electronic copies shall not be submitted via e-mail to City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 3 of 18 City employees by the Proposer and shall be provided to the City in a sealed manner. Fed Ex, UPS, USPS, or other packages should be clearly marked with the RFP number on the outside of the mailing package. e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this document. Only the names of Proposer's will be available after the deadline until a contract has been awarded by the Fayetteville City Council. All interested parties understand proposal documents will not be available until after a valid contract has been executed. f. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchasing Division. g. Proposals must follow the format of the RFP. Proposers should structure their responses to follow the sequence of the RFP. h. Proposers shall have experience in work of the same or similar nature and must provide references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of clients for whom they have performed similar services and must provide information as requested in this document. i. Proposer is advised that exceptions to any of the terms contained in this RFP or the attached service agreement must be identified in its response to the RFP. Failure to do so may lead the City to declare any such term non-negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. j. Local time shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline. Documents shall be received before the deadline time as shown by the atomic clock located in the Purchasing Division Office or electronic clock located in the City's third -party bidding software. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the purpose of describing and establishing general quality levels. Such references are NOT intended to be restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for any items. 4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the right to the following: City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 4 of 18 a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City of Fayetteville reserves the right to select the proposal it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right to accept or reject any or all proposals. d. The City of Fayetteville reserves the right to cancel the entire request for proposal. e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the request for proposal or in proposals submitted. f. The City of Fayetteville reserves the right to request any necessary clarifications, additional information or proposal data without changing the terms of the proposal. g. The City of Fayetteville reserves the right to make selection of the Proposer to perform the services required on the basis of the original proposals without negotiation. h. The City reserves the right to ask for a best and final offer from one or more Proposers. The best and final offer process is not guaranteed; therefore, Proposers shall submit and respond to this RFP on the most favorable terms available. 5. EVALUATION CRITERIA: The evaluation criterion defines the factors that will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. Proposers shall include sufficient information to allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked. 6. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement. 7. ORAL PRESENTATION: An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion. 8. CONFLICT OF INTEREST: a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to Provide Services to the City". b. The Proposer shall promptly notify Amanda Beilfuss, City Sr. Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 5 of 18 influence or appear to influence the Proposer's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the Proposer may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days of receipt of notification. 9. WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time set for the proposal. 10. LATE PROPOSAL OR MODIFICATIONS: a. Proposal and modifications received after the time set for the proposal submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Proposers refer to their submission status in the online bidding portal or call the Purchasing Division at (479) 575-8220 to ensure receipt of their submittal documents prior to opening time and date listed. b. The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official clock to determine local time shall be the atomic clock located in the Purchasing Division, Room 306 of City Hall, 113 W. Mountain, Fayetteville, AR. 11. CONSTITUTIONAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State of Arkansas apply to any purchase made under this request for proposal. Proposers shall comply with all constitutional, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. 12. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 13. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies that their proposal is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 6 of 18 14. RIGHT TO AUDIT, FOIA, AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a Contractor's records as such records relate to purchases between the City and said Contractor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19- 101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. 15. CITY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. 16. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for proposal apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 17. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), no later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 18. CERTIFICATE OF INSURANCE: The successful bidder shall provide a Certificate of Insurance in accordance with the following guidelines, prior to commencement of any work: $1,000,000 Commercial Liability, Statutory Worker's Compensation, and General Automotive, if applicable. SUCH CERTIFICATE SHALL LIST THE CITY OF FAYETTEVILLE AS AN ADDITIONAL INSURED. LISTING THE CITY OF FAYETTEVILLE AS A CERTIFICATE HOLDER ONLY IS NOT AN ACCEPTABLE SUBSTITUTE. CERTIFICATE OF INSURANCE MUST INCLUDE THE ENDORSEMENT SHOWING THE CITY OF FAYETTEVILLE LISTED AS AN ADDITIONAL INSURED. Insurance shall remain valid, when applicable, throughout project completion. 19. PAYMENTS AND INVOICING: The Proposer must specify in their proposal the exact company name and address which must be the same as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original RFP. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 7 of 18 penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to allow any increase in hourly rates by the contract without PRIOR Fayetteville City Council approval. 20. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the Contractor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 21. ASSIGNMENT. SUBCONTRACTING. CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this RFP. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. 22. NON-EXCLUSIVE CONTRACT: Award of this RFP shall impose no obligation on the City to utilize the Contractor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -phase contracts, this provision shall apply separately to each item. 23. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bid der's/proposer's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 8 of 18 contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 24. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this RFP from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 25. SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 26. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS: Proposers shall use the original RFP form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise, will constitute grounds for rejection of such RFP response. Any such modifications or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and presented in the form of an addendum to the original RFP documents. 27. OTHER GENERAL CONDITIONS: a. Proposers must provide the City with their proposals signed by an employee having legal authority to submit proposals on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. b. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. c. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the City to pay for any costs incurred by Proposer in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. d. If products, components, or services other than those described in this bid document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties shall be brought to the attention to Amanda Beilfuss immediately via telephone (479.575.8220) or e-mail (abeilfuss@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 9 of 18 Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all Proposers to be on equal terms. f. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Amanda Beilfuss, City of Fayetteville, Sr. Purchasing Agent via e-mail (abeilfuss@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. h. Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a RFP's content or to exclude any relevant or essential data. i. Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be controlled by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that it is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to the City of Fayetteville. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 10 of 18 City of Fayetteville RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural SECTION B: Scope of Services and General Information 1. INTRODUCTION: The West Avenue Parking Garage project aims to transform the parking structure into a dynamic public art space that enhances the aesthetic appeal, promotes community engagement, and boosts local tourism and economy. The budget for this project is $85,000. The awarded Proposer will be responsible for managing the entire project, from concept development to artist engagement, to installation within the allocated budget of $85,000. The City of Fayetteville seeks a placemaking firm, curator, or large artist studio to manage the art selection and installation for the project. 2. BACKGROUND: This project marks the first major public art commission for the Cultural Arts Corridor, also known as The Ramble. The Ramble is a dynamic new 50-acre outdoor public space designed to revitalize Fayetteville's downtown area and create a destination for residents and visitors alike. The corridor links the City's key cultural institutions, including the Walton Arts Center, TheatreSquared, Nadine Baum Studios, Fayetteville Public Library, and the University of Arkansas' Art and Design District. By showcasing and celebrating arts culture, The Ramble aims to enhance civic space and serve as a catalyst for additional development and density in the downtown area. This includes increasing bike trails and connections, improving streets and walkability, and fostering community engagement. Per the brand identity development work: "The Ramble is characterized as: a full embrace of the journey...not in a hurry to get from point A to point B, but rather, open to possibility... the concept falls nicely in sync with the cadence of a walk or a bike ride, spontaneous conversation, outdoor installations, and gathering spaces". Additionally, The Ramble is a nod to Arkansas -born musician and actor Levon Helm. A former member of The Band, Helm hosted Midnight Ramble sessions in a barn on his property in Woodstock, New York, until his death in 2012. Within The Ramble, areas north of Center Street will be referenced as "Upper Ramble" and areas south of Center Street will be referenced as "Lower Ramble." The design for the Upper Ramble consists of a gathering and event lawn, public plaza, garden spaces and a civic promenade, midway between the downtown square and the University campus, and adjacent to the Razorback Regional Greenway, ensuring that this project will contribute to creating a dynamic and experiential place. This public art commission for the southern facing fagade of the West Avenue Parking Garage is a key component of The Upper Ramble's viewshed, reflecting Fayetteville's commitment to integrating art into city life and enhancing the cultural vibrancy of the downtown area. 3. SCOPE OF WORK AND DELIVERABLES: a. Scope of Work: The West Avenue Parking Garage project involves the creation of a dynamic public art installation on a prominent wall of the parking garage. This wall is approximately 50 feet wide by 100 feet tall. The project aims to transform this large surface into a visually engaging and community -centric artwork that will enhance the aesthetic appeal of the garage, foster community engagement, and contribute to the revitalization of Fayetteville's downtown area. The awarded Proposer will be responsible for managing the entire project, from concept development to artist engagement, to City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 11 of 18 installation within the allocated budget of $85,000. This budget encompasses various components essential for the successful execution of the project, including but not limited to: i. Artist Fees: The respondent will need to budget for artist fees, covering travel, lodging, concept development, design work, and any assistants or additional personnel required for the project. ii. Concept Development and Design: The respondent will need to allocate a portion of the budget to the development and design of the public art installation. This includes costs associated with initial concept creation, design revisions, and final design approval. iii. Materials and Installation: The respondent will be responsible for procuring all necessary materials, including raw materials, paint, sprayers, brushes, rollers, and all other supplies. Additionally, costs related to equipment rental, such as lifts and boom equipment, must be covered. The respondent will also handle wall priming and any preparatory work required for the installation. iv. Travel and On -Site Management: The budget must account for travel expenses and on -site management by the respondent's staff. This includes overseeing the installation process, conducting site visits, and ensuring the project progresses according to plan. All Proposals must include a detailed cost breakdown for each component including estimated personnel, exclusions, and all labor costs, expenses, overhead, and profit. b. Key Deliverables: i. Phase 1— Public Art & Experience Strategy: 1. Develop a comprehensive strategy 2. Identify potential themes, styles, and approaches for the art installation 3. Provide artist considerations and preliminary budgeting ii. Phase 2 — Design & Development: 1. Concept Development: Create multiple conceptual designs for review and selection by the Fayetteville Arts Council 2. Programming Development: Share ideas for potential interactive elements, lighting, or activation enhancements to implement immediately or later (pending additional budget availability) 3. Budget Finalization: Finalize the budget based on the selected concept iii. Phase 3 — Production & Installation: 1. Art Installation & Management: 2. Programming Ideas: Develop a activities 4. QUALIFICATIONS: Oversee the installation of the chosen art concept roadmap for ongoing programming and engagement a. Demonstrated experience in managing similar public art and placemaking projects b. Strong portfolio showcasing past projects with a focus on community engagement and public art c. Ability to collaborate with local artists, stakeholders, and the community d. Capacity to manage the project within the allocated budget and timeline City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 12 of 18 e. Compliance with all local, state, and federal regulations and requirements, including a 100% Performance Bond and Payment Bond (bonds must be separate). Bonds are not required until Contract has been awarded by Fayetteville City Council. 5. TENTATIVE PROJECT TIM ELINE: RFP Issuance: 6/30/2024 Proposal Submission Deadline: 07/24/2024 Selection of Contractor: 08/07/2024 Concept Development Phase: 09/15/2024 to 10/31/2024 Design Finalization: 11/30/2024 Art Installation: 01/02/2025 to 03/30/2025 6. PROPOSAL FORMAT: The proposal shall contain all sections listed herein and shall respond fully to all requirements of the RFP. Statement should be no more than twenty-five (25) pages; single sided, standard readable, print on standard 8.5 X 11 pages. Proposers shall also submit a three (3) page (maximum) executive summary. The following items will not count toward the page limitations: appendix, cover sheet, 3-page executive summary, resumes (resumes shall be no more than 1 page per person), and forms provided by the City for completion: a. Part I —Introduction, Qualifications and Experience/Previous Public Art and Placemaking Projects: Provide samples of previous projects created by the curator or firm. Include any relevant promotional literature. List examples of public art installations, placemaking projects, or similar initiatives that the team has completed in the last five years, clearly indicating the respondent's role in each example. If work is being presented that was done by personnel working for another firm at the time of the work, this must be clearly indicated. Include current client contact information for project examples. Clearly provide information on the team members who will be primarily responsible for facilitating the project, listing their relevant experience and examples of similar projects. Refer to the information provided under "Scope of Services to be Provided." b. Part II — Strategy and Budget Proposal: Speak broadly to potential approaches and strategy for the public art installation. Outline all costs associated with the project, including consultant fees, travel expenses, and any other applicable expenses. The total budget for the project is $85,000. c. Part III — References: Provide three (3) references from past clients who can speak to the firm's capability to execute this work. d. Part IV— Other Relevant Information: Provide other relevant information indicating the applicant's abilities to successfully complete the public art project for the West Avenue Parking Garage. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 13 of 18 e. Part V — Detailed Project Timeline: Include specific deliverables for each phase of the project. The plan will ideally be completed in Quarter 1 of 2025. 7. PRICE PROPOSAL: Proposers shall provide an all-inclusive fee price proposal. Include a detailed cost breakdown including estimated personnel, exclusions, and all labor costs, expenses, overhead, and profit. Provide a payment schedule based on project milestones/deliverables. These deliverables will be confirmed during contract negotiations with the chosen consultant. 8. CONTRACT FORMATION: If the negotiation produces mutual agreement, a contract will be considered for approval by the City of Fayetteville City Council. If negotiations with the highest-ranking Proposer fail, negotiations may be initiated with the next highest-ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end the process without executing a contract. 9. SELECTION CRITERIA: The following criteria will be used by the City to evaluate and score responsive proposals. Proposers shall include sufficient information to allow the City to thoroughly evaluate and score the proposal. Each proposal submitted is not required to be ranked by the selection committee. The contract may be awarded to the most qualified firm, per the evaluation criteria listed below, based on the evaluation of the selection committee. Following the evaluation of the proposals, the Selection Committee may request that the top- ranking firm(s) make an oral presentation or be interviewed. If presentations are necessary, they will take place in Fayetteville, Arkansas. Notices will be sent by the Purchasing Division. 1) 30% Qualifications in Relation to Specific Project to be Performed: Information reflecting qualifications of the consultant, partners, and project team. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, shall be listed with information on their organization. 2) 20% Experience, Competence, and Capacity for Performance: Information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. 3) 20% Proposed Method of Doing Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope) indicating methods and schedules for accomplishing scope of work. Include with this the amount of work presently underway. 4) 15% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with City and others will be used, including quality of work, timely performance, diligence, and any other pertinent information. Firm will provide a list of similar jobs performed and person whom the City can contact for information. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 14 of 18 5) 15% Cost/Fees: Complete costs and fees as described in this RFP and for delivery of the proposal including fiscal feasibility and financial stability. All fees shall be clearly identified with RFP response and be itemized as much as possible. 9. ADDITIONAL DOCUMENTS AND INFORMATION: The following documents are included with this solicitation as additional information: a. Appendix A: Blueprints and Photos of South facing garage facade b. Appendix B: Ramble Brand Identity and Style Guide CONTINUES ON NEXT PAGE City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 15 of 18 City of Fayetteville RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural SECTION C: Signature Submittal 1. DISCLOSURE INFORMATION a. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. i. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): b. I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. c. Proposer agrees that they shall have a current, valid registration with the Arkansas Secretary of State at time of RFP deadline OR be able to provide proof of registration before recommendation of award to Fayetteville City Council. d. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during anytime in which they are entering into, orwhile in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. e. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 16 of 18 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: AGAR, LLC Primary Contact: Robyn Novak Title of Primary Contact: Executive Director of Development Phone#1 (cell preferred): (513) 708-5935 Phone#2: (513) 549-4576 E-Mail Address: robyn@theagar.com 3. ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject Contractor to disqualification. ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 1 Robyn Novak 7/22/2024 4. DEBARMENT CERTIFICATION: a. As an interested party on this project, you are required to provide debarment/suspension certification indicating compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. b. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. c. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 17 of 18 5. SIGNATURE SUBMITTAL: NAME OF COMPANY: AGAR, LLC PHYSICAL ADDRESS: 1205 Walnut Street, Cincinnati OH 45202 MAILING ADDRESS: 1205 Walnut Street, Cincinnati OH 45202 TAX ID #: 80-0300732 AR. SECRETARY OF STATE FILING #: N/A PHONE: (513) 549-4576 FAX: N/A E-MAIL: losh(cQtheagar.corn By submitting your response, you certify that you are authorized to represent and bind your company SIGNATURE: -Jr-'e V-- PRINTED NAME: Josh Heuser TITLE: Founder DATE: 7/12/24 END OF RFP DOCUMENT City of Fayetteville, AR RFP 24-12, Placemaking Firm, Curator, or Artist Studio for Parking Deck Mural Page 18 of 18 w d- raNi�t��t -�14A � - z zW O ou pia Wnu� NO 60, rc z z WO O Ali 0 IIII'��i� _ w w w I LL 0 U 3 u ❑ o m � Y Q z z zo b 0 D SHEET AS.00 �fr �o 0 w� LL w d'- S' �O ., / jam, ^ - o �■ 0 Aw rcF w❑ oZ. 0 ou ❑0 WO ii ii � ilI III 'ii 1,1/ illl illl 'I i i � ffi Ili iii_ li i --- w w LL ` LL 0 r � i � U z a _ Z o aSHEET mi A6.01 ---------- ----------- -----------�• ----------- ----------- - ----- Mill MESSINESS �� MAP maom.—­-E D 'EE —'-` ON -E__aa, —Mr��U :—E I01751 -_ZNNNNa - L, II EE UGE "Z� T.--T WPP5K— S, T`­ N—ITEE=D 'E aLL ILE _N.= L_ U "T_ U111- U.1-1 _E Lj u willl FROM IIIII7) 11111�7 Ism 1.7. 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A , , • _.` - 1� yam'- c',_ - 'j. .y f" „tl`� v' -&• _ 1�.� i� •,� ! - �`�1+��� 1 !- _� - ' � • .. •'y . \ =�I�s � ��� `_� #�ir �J, - 1r -s cis LO .00( �� y = `vim � • . � yr` ��ty��!'•llc _ ��. ` `� 'tom_ "•��V _ � - � �5�_ �� 4.4 16 \ THE RAMBLE / _ t% - ` '�_-t 3.i.•. .r _ _ _ - _ fir•=r_�I.�31:��'�.� -•,�•�+ti;^, _ _ •'�1iM. _ - •/�;�' ``` -' -�"E ^��y�.i� �i r�. • tea., -.�.� ����• .� G �! „7.t. ,r '�`: •w�l�'�. ��� lV���-� - i _ r _ ,_b•.,• :4► a �` r�;�-t 1�.i� .i(�-a ••�- ���.� •�_ J�"Trc� �a AS it ��r ,� - . c ` . is a ... �{`,c < . ��(,•� ♦ - _ ,. � � �� � .`A .t�l• 'V , � +: � ` + t � s • fir` a: �p _ ` . - .- - .may --r-� ,:� �, •t� Sri �`' ' � :�� lr•' . � ,. �v _ �- _ t?' . -�• �-�t � � � �� /` a 'fir.- �� , '. i ` •- - - 7 •.. • _ .4a( �. �, -�4 � - � - -- ^ [ �c��'� :� lest. � •'~_'` � C �••�i • t y� � J - - .. 1 ..� T i}• ^� ".%'� Z�•.. - - - t4. ~ w ` _ill.• �1 % V Settled between pockets of restored wilderness and Fayetteville's beloved downtown arts and entertainment district, The Ramble illuminates the evolving role of public space in our community. By embracing the journey, it serves as an urban through line and gathering space, a canvas for activating public art and programming, and a connection to natural woodlands and waterways in the heart of downtown. BRAND GUIDE ks i A-,- t- 3 The Ramble is a celebration of the journey —connecting people with people, people with nature, and people with art. BRAND GUIDE 4 VALUES We believe that nature has a profound role to play in individual and social well -being —that fresh air and green space are vital to a thriving community. We are dedicated to stewarding the urban forest for generations to come, providing open access to nature in the heart of downtown. Ecological aspects of the project include stormwater treatment, stream restoration, invasive plant removal, ecosystem repair and native plantings. The project will seek SITEs certification, a sustainability rating system for landscape projects that is similar to LEED for buildings. This project will be the first SITEs accredited project in Arkansas. Reclamation of Tanglewood Branch will restore stream health and will invite interaction with the creek. A new bridge and trail connection will cross Tanglewood Branch connecting Gregg Ave to the Razorback Greenway and the Library. ECOLOGY BRAND GUIDE 5 We believe that urban space is vital to strengthening the social fabric and health of our community. The Ramble is a canvas for what is possible, paving the path for an engaged and active downtown full of accessible, walkable and cyclable events, casual gatherings, art installations, field trips, outdoor performances and more. Lighting, wide sidewalks and parking to improve walkability. Small and large spaces will be suitable to host intimate gatherings and larger community events. An improved connection from downtown to the Mill District. THE RAMBLE BRAND GUIDE 6 VALUES CULTURE We believe in our community. We believe in learning from each other, and celebrating our differences. The Ramble conveys energy, movement and interconnectedness —a shared space, open for all, to amplify the vibrancy of our creative ecosystem. It is a celebration of design, visual and performing arts with woodland and trailside art installations, murals and nature exhibit opportunities. It is a space to play, storytelling and engaging curiosity. Festivals and performances of all shapes and sizes will be able to utilize the variety of performance and gathering spaces. The project will not only include public art but it also connects existing art institutions such as WAC, T2 and Nadine Baum Studios on the north end with the expanding Fayetteville Public Library and the University of Arkansas' Art & Design District on the south end. THE RAMBLE BRAND GUIDE ZONES • lk THE RAMBLE ZONES The primary zones making up The Ramble are Tanglewood Park, Fay Jones Woods, Razorback Greenway and West Avenue Streetscapes. Within The Ramble, areas north of Center Street will be referenced as "Upper Ramble" and areas south of Center Street will be referenced as "Lower Ramble." Corresponding on -site wayfinding signage will be added to help guide the public through the space. BRAND GUIDE ZONES TANGLEVIC)C)D PARK The Gregg Avenue natural area just west of Tanglewood Branch Creek has been named Tanglewood Park. This name references a natural landmark — Tanglewood Branch Creek — which is located immediately to the east of the space. It pays tribute to the restored waterway that naturally connects all areas of The Ramble, and it reinforces the City's dedication to environmental stewardship. It will be transformed into a beautiful park with plenty of gardens, shade, and places to sit. This flexible and dynamic outdoor space will become a new center of downtown, supporting local art projects, music and other community and cultural programming. A distinct and historic space located between West and Gregg Avenues, Fay Jones Woods has retained its existing reference within The Ramble. An homage to well-known architect and Fayetteville native Fay ' Jones, Fay Jones Woods will provide a literal breath of fresh air in downtown. Elevated boardwalks, overlooks and bridges, accessible trails, gathering spaces, and access to the restored Tanglewood Branch creek, these woods will celebrate the Ozarks ecosystem while preserving native forest. FAY J C) N E S WOODS THE RAMBLE BRAND GUIDE 9 ZONES RAZORBACK GREENAIVA9f Improvements like repaving, new signalizations at key crossing, energy efficient lighting and importantly, new trail connections to surrounding streets, will transform this section of Greenway into a vital artery of downtown. Improvements to West Street, like road resurfacing, lighting, shade trees and rain gardens will improve walkability and further connect The Fay Jones Woods and Civic Plaza. THE RAMBLE u O WEE USE IT? Well that's entirely up to you. Consider: music popups and plays, art walks, outdoor movies, yoga, revolving installations and murals, gallery row, civic celebrations, kids camps and field trips, community planting, reading in a shady spot, volunteer gardeners, slow walks, quick jogs, and festivals of all kinds. Inclusive, fun and constantly changing with the seasons, the Cultural Arts Corridor is Fayetteville's to create. Our citizens and neighbors will ultimately decide how this space becomes woven into the fabric of our community. THE RAMBLE BRAND GUIDE 11 1 0 1 d 0 1 =1 4 A graphical representation that ties together the identity of The Ramble, the line can be used tactically throughout signage, print collateral and other applications to help tell the story of path. The path represented is a symbol of the self -guided journey our visitors take along the way. It also conveys an interconnected system that defines The Ramble and visually gives it a home. For clarity, the line should only be represented in Ramble red or white. THE RAMBLE BRAND GUIDE 12 PRIMARY LOGO THE RAMBLE THE RAMBLE BRAND GUIDE 13 ALTERNATE LOGOS THE T R RAMBLE H A THE E M RAM B THE RAMBLE BLE � THE RAMBLE BRAND GUIDE 14 EXTERNAL USE LOGO STACKED 1- • THE RAMBLE 0 i.TTEVILLE FAYETTEVILLE 4NSAS A RKANSAS BRAND GUIDE 15 RAMBLE ICON SOLID BRAND GUIDE 16 UPPER RAMBLE LOGO UPPED RAMBLE UPPER RAMBLE LOWER RAMBLE LOGO LOWER LOWER RAMBLE THE RAMBLE BRAND GUIDE 17 RAMBLE COLOR FAMILY CITY OF FAYETTEVILLE COLOR FAMILY THE RAMBLE BRAND GUIDE 18 ul: THE RAMBLE Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ®'FAAYAETST E V I L L E Razorback Greenway LOREM IPSUM Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam Brat volutpat. 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Utwisi enim ad O U �I Razorback Rawrrback V�` III Greenwa 411, 4L 4V Aft Ole AJ -avo; WIN A L A UPPER RAMBLE THE LAWN Thank You. Archetype, Inc. 831 S School, Fayetteville, AR 72701 479-595.8581