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HomeMy WebLinkAbout253-24 RESOLUTIONi i 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 253-24 File Number: 2024-555 TOOLE DESIGN GROUP (SERVICE CONTRACT): A RESOLUTION TO AWARD RFQ #24-03 AND APPROVE A CONTRACT WITH TOOLE DESIGN GROUP IN THE AMOUNT OF $124,932.00 FOR DEVELOPMENT OF A SAFE ROUTES TO SCHOOL PLAN IN COORDINATION WITH FAYETTEVILLE PUBLIC SCHOOLS WHEREAS, on December 5, 2023, City Council passed Resolution 270-23 recognizing $100,000.00 in Federal -Aid funding for the development of a Safe Routes to School Plan with the matching portion shared equally by the City of Fayetteville and the Fayetteville School District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #24-03 and authorizes Mayor Jordan to sign a contract with Toole Design Group in the amount of $124,932.00 for development of a Safe Routes to School Plan in coordination with Fayetteville Public Schools. PASSED and APPROVED on October 15, 2024 Page 1 Attest: ,".11t.1 atrtl%rz : f-AYE TTF V!Lf_c Kara Paxton, City c reasur r Z, �0-'i� �� 0 N � % CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 15, 2024 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Matt Mihalevich, Active Transportation Manager Chris Brown, Public Works Director Susan Norton, Chief of Staff FROM: Dane Eifling, Mobility Coordinator SUBJECT: Toole Design Group Contract for Safe Routes to Schools Plan RECOMMENDATION: 2024-555 Staff recommends approval of a contract with Toole Design Group in the amount of $124,932 through RFQ 24- 03 for development of a Safe Routes to School Plan in coordination with Fayetteville Public Schools. BACKGROUND: This project is made possible through the Northwest Arkansas Regional Planning Commission - Carbon Reduction Program (CRP). Federal -Aid funding in the amount of $100,000 was recognized by Resolution 270- 23. The required 20% match is being provided through a joint partnership between the Fayetteville Public School District and the City of Fayetteville each providing $12,500 to meet the $25,000 total match requirement. The 2021 infrastructure Investment and Jobs Act (IIJA) (Public Law 117-58), also known as the "Bipartisan Infrastructure Law" (BIL), into law. The BIL authorizes a new Carbon Reduction Program (CRP) codified at 23 United States Code (U.S.C.) 175 to reduce transportation emissions. In August 2023 City staff applied for and was awarded $100,000 in (CRP) to fund 80% of the cost of a Safe Route to School Plan for Fayetteville Public Schools. DISCUSSION: Fayetteville Public Schools, with more than 10,000 enrolled students, generate more than 3.5 million commuting trips every year. These trips account for a large portion of the daily transportation demand on Fayetteville's roads, streets, sidewalks and trails. By shifting more of these trips away from automobiles and toward safe walking, biking and other alternative modes of transportation the City and FPS can advance common goals for sustainability, reduce traffic congestion and improve educational outcomes for students. Toole Design Group was selected through RFP 24-03 that included 8 qualified panning firms. Toole Design Group demonstrated the highest levels of relevant experience and expertise tin the field of Safe Routes to School Planning having created plans for several school districts across the country including Portland Oregon, Arlington Virginia, and Austin Texas. Goals for the Safe Route to School Plan are detailed in the Scope of Work provided by Toole Design and reviewed by City Staff and representatives from FPS. Deliverables include: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 1. Project Management and Coordination 2. Data Collection, Mapping and Analysis 3. Outreach and Stakeholder Engagement 4. Comprehensive SRTS Plan Document BUDGET/STAFF IMPACT: The City of Fayetteville has been awarded $100,000 in federal -aid funding by the Northwest Arkansas Regional Planning Commission through the Carbon Reduction Program. The required 20 percent match is being provided through a partnership between the Fayetteville Public School District and the City of Fayetteville, each providing $12,500 to meet the $25,000 total match requirement. Fayetteville's funding for the match has been budgeted through general funds in the Mobility / Trail Improvements program. ATTACHMENTS: SRF (#3), RFQ 24-03, Submittal - Toole Design Group, LLC - E (#4), Agreement for Planning Services for SRTS Toole Design Group LLC Contract - Signed by Toole (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-555 Toole Design Group Contract for Safe Routes to Schools Plan A RESOLUTION TO AWARD RFQ #24-03 AND APPROVE A CONTRACT WITH TOOLE DESIGN GROUP IN THE AMOUNT OF $124,932.00 FOR DEVELOPMENT OF A SAFE ROUTES TO SCHOOL PLAN IN COORDINATION WITH FAYETTEVILLE PUBLIC SCHOOLS WHEREAS, on December 5, 2023, City Council passed Resolution 270-23 recognizing $100,000.00 in Federal -Aid funding for the development of a Safe Routes to School Plan with the matching portion shared equally by the City of Fayetteville and the Fayetteville School District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #24-03 and authorizes Mayor Jordan to sign a contract with Toole Design Group in the amount of $124,932.00 for development of a Safe Routes to School Plan in coordination with Fayetteville Public Schools. Page 1 Dane Eifling Submitted By City of Fayetteville Staff Review Form 2024-555 Item ID October 15th 2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/26/2024 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract with Toole Design Group in the amount of $124,932 through RFP 24-03 for development of a Safe Routes to School Plan in coordination with Fayetteville Public Schools. 1010.090.6600-5314.00 Account Number 32307.2301 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: General Fund Fund Carbon Reduction Program Grant - Safe Routes to School Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 125,000.00 1Z5,000.00 $ 124,932.00 68.00 Previous Ordinance or Resolution # 270-23 Approval Date: V20221130 CITY OF WFAYETTEVILLE ARKANSAS RFQ 24-03 Addendum 1 Toole Design Toole Design Group, LLC Supplier Response Event Information Number: RFQ 24-03 Addendum 1 Title: Safe Routes to School Planning Services - Phase II Type: Request for Qualifications Issue Date: 3/27/2024 Deadline: 4/18/2024 02:00 PM (CT) Notes: The City of Fayetteville is accepting formal statements of qualifications from firms who have submitted a Letter of Interest regarding the Safe Routes to School Planning Services. All questions regarding this RFQ process should be directed to Amanda Beilfuss at abeilfuss@fayetteville-ar.gov. Contact Information Contact: Amanda Beilfuss Sr. Purchasing Agent Address: Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Email: abeilfuss@fayetteville-ar.gov Page 1 of 2 pages Vendor: Toole Design RFQ 24-03 Addendum 1 Toole Design Information Address: 8484 Georgia Avenue Suite 800 Silver Spring, MD 20910 Phone: (864) 336-2276 By submitting your response, you certify that you are authorized to represent and bind your company. Ernest Boughman, III, AICP Signature Submitted at 411612024 02:34:38 PM (CT) Requested Attachments marketing@tooledesign.com Email RFQ 24-03 SRTS Planning RFQ 24-03, Safe Routes to School Planning Services - Phase II Services _Phase 2_TOOLE DESIGN.pdf Please attach the signed and completed RFQ form, located in the 'Attachments' tab, along with statement of qualifications. Bid Attributes 1 Addendum Acknowledgement By selecting, "I agree", you acknowledge that you have read all addendum(s) that have been issued for this solicitation, if applicable. W I agree Page 2 of 2 pages Vendor: Toole Design RFQ 24-03 Addendum 1 CITY OF FAYETTEVILLE SAFE ROUTES TO SCHOOL PLANNING SERVICES RFQ 24-03 n APRIL 18, 2024 TABLE OF CONTENTS Cover Letter* Executive Summary* B. METHODS AND APPROACH Understanding 1 Approach 3 Work Schedule 13 C. SCOPE OF WORK AND DELIVERABLES Deliverables 14 Additional Services 14 D. QUALIFICATIONS AND EXPERIENCE Firm Qualifications 16 Firm Experience 17 References* 24 E. LIST OF PROJECT PERSONNEL Organization Chart 25 Resumes* 26 F. AVAILABILITY Availability 37 G. FORMS RFQ Forms* 38 *These sections do not count towards the page limitation. TOOLE DESIGN April 16, 2024 City of Fayetteville Purchasing Division Attn: Amanda Beilfuss, Senior Purchasing Agent 113 W. Mountain Street, Room 306 Fayetteville, AR 72701 TOOLE DESIGN GROUP, LLC 919.336.5010 x139 BENTONVILLE, AR TOOLEDESIGN.COM RE: RFQ 24-03 Safe Routes to School Planning Services Dear Amanda Beilfuss and Members of the Selection Committee: Toole Design Group is pleased to submit our statement of qualifications for the City of Fayetteville Safe Routes to School (SRTS) Planning Services that will result in a meaningful and implementable Plan. As noted in our letter of interest, we believe that Fayetteville is uniquely positioned to transform its streets and built environment in a way that increases safety and promotes active mobility among Fayetteville's school children and the community at -large. Toole Design looks forward to partnering with the City and its stakeholders to deliver a plan that includes strategically prioritized infrastructure projects, as well as effective program strategies. By engaging key stakeholders early through a meaningful, accessible, and culturally appropriate process, we will begin building support for the Plan's implementation from the outset. Toole Design is North America's leading planning, engineering, and landscape architecture firm specializing in SRTS, multimodal design and planning, Vision Zero, Complete Streets, and safety research. We have been involved in SRTS since our founding in 2003 and assisted in establishing the National Center for SRTS. We have managed statewide programs for 10 different state departments of transportation and have developed SRTS infrastructure plans and programs for more than 500 schools around the U.S. Our staff have previously worked as local or state SRTS coordinators, giving our team an unrivaled degree of first-hand experience. While our national experience with SRTS projects demonstrates the essential technical capabilities, our local knowledge and passion for establishing safe, functional, and vibrant connections for people of all ages and abilities are what truly makes us the right choice for this project. Our proposed approach will help the City of Fayetteville create a planning document that identifies priority engineering projects and non -engineering programs that lead to measurable safety improvements for students. We have assembled a team of skilled professionals uniquely qualified to achieve these results. • Project Manager, Jared Draper, AICP, has a blend of public and private planning experience in multimodal transportation projects, land use planning, and site design. He has extensive experience with SRTS projects and has developed several school travel plans and infrastructure recommendation reports to improve walking and bicycling conditions in Georgia, North Carolina, South Carolina, and Texas. Jared is currently leading Toole Design's work on the NWA Vision Zero Plan through the NWA Regional Planning Commission, as well as supporting projects with the City of Bentonville and other regional stakeholders. • Deputy Project Manager and Planning Lead JP Shaffer, AICP is based in NW Arkansas and brings extensive experience in active mobility planning and program development, public policy, and community engagement, along with an understanding of the geographic and cultural context of your community. • Toole Design's SRTS Practice Lead, Diane Lambert, is recognized as one of the nation's foremost experts in school travel and SRTS and will serve as Strategic Advisor. ENVISIONING WHAT COULD BE, THEN BUILDING IT Together, Jared, JP, and Diane will lead a team that blends the technical expertise to deliver evidence -based safety solutions with community engagement experience to build youth, family, school district, and community ownership of the final recommendations. We will weave together crash and infrastructure analyses and fieldwork to diagnose the risks and safety problems that affect students walking and biking to school today. We are confident in our team's ability to deliver the highest quality SRTS Plan for the City of Fayetteville, and we will commit our resources to perform the required work on schedule and within budget. Our team has the leadership and depth to ensure a highly successful outcome that results in improved health and safety of school - age children and teens. If you have any questions or comments, please contact our Project Manager, Jared Draper at 919.336.5010 x188 or jdraper@tooledesign.com. Thank you for considering our team. Sincerely, IN 7:13t= Ernest Boughman, III, AICP Owner I Director of Operations, Southern U.S. ENVISIONING WHAT COULD BE, THEN BUILDING IT EXECUTIVE SUMMARY Fayetteville is unique among Arkansas communities in its long-standing commitment to multimodal travel options. The City's strategic investments in transit, shared and active mobility, and the policies and programs that promote those choices have been recognized regionally, nationally, and internationally. This Plan will be a guide for the City of Fayetteville and the Fayetteville Public School District to increase safer opportunities for active transportation for a growing system of 16 schools and diverse student body. Toole Design, a leading firm in Safe Routes to School (SRTS) and active transportation planning, is excited to present this proposal to help Fayetteville adopt implementable strategies and actions that have widespread support and impact. SAFE ROUTES TO SCHOOL PLANNING PRINCIPLES SRTS has been a key practice area for Toole Design since the company was founded. As the field of and funding sources for SRTS have expanded and evolved, our team has developed the following planning principles to help right -size projects and keep them aligned with the original goals of SRTS, as described in Section 208 of the Infrastructure Investment and Jobs Act. The scale of the study area and the project deliverables should align with the intended outcomes. Distance from school and population density are important factors in parent decisions on walking and biking to school, and should strategically guide analysis, identification of key routes, and key safety recommendations. Involvement of the school community is integral to SRTS infrastructure planning. It is essential to develop plans that reflect and address the concerns and needs of students, parents, caregivers, and school administrators. Their involvement also sets the stage for community buy -in of future improvements and intended behavior change SRTS planning should center child and youth experiences. By applying a simple understanding of the differing needs and abilities of children, planners and engineers can use a refined perspective when assessing pedestrian and bicycle infrastructure. SRTS planning projects should prioritize equity. Childhood pedestrian mortality has a disproportionate impact on families living in low-income communities and those who identify as Black, American Indian, and Hispanic. SRTS planning projects should prioritize schools serving those populations, and fieldwork assessments, community engagement, and prioritization of recommendations should all emphasize equitable approaches. The Plan must be based on the experience of students. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN A.3 SCOPE OF SERVICES Toole Design's proposal describes our approach, methods, and deliverables for creating a plan that is supported by stakeholders and the community, rooted in best practices, and comprehensive in its recommendations and implementation strategy. Our engagement, analysis, and recommendations work will be anchored by strong project management and quality control with clear communications throughout the project. Toole Design will leverage our recent and current Safety Action Planning work in Northwest Arkansas and Fayetteville to streamline our analysis of existing conditions to focus more effort on outreach, engagement, qualitative data collection, and a priority projects list. DATA COLLECTION, MAPPING, AND ANALYSIS --,. Sd.W eaaa� Separated Bike Lane * MdQe/Niyk Bike Lane dF Elementary —ChnIANLane pi,.dFeafty oSharrorvS Trail/Sidepath other — Bike Lane _10 Taefic Sigel Bike SoLA—d L, Mendantt Boundary Exh;thq Fadlity 114 Mile BOW '•'"� Trail / $Idfpaila hall terse 1 liyl;111�j / IL � wta�.IR MA rwn,� �. do ♦N' o A� Map analyzing existing conditions. Toole Design will conduct a thorough review of existing plans, policies, and available travel data, including vehicle miles traveled (VMT), crash data, and existing infrastructure. With these baseline data and maps, we will work with local stakeholders to conduct field assessments at schools and use interactive tools to gather input from parents, students, and community members on their travel patterns, preferences, and concerns. Deliverables for this task include a graphics -rich existing conditions report and base maps for the District and individual schools. OUTREACH AND STAKEHOLDER ENGAGEMENT Toole Design proposes a comprehensive and inclusive outreach and stakeholder engagement strategy, which involves coordinating a Technical Advisory Committee (TAC), conducting parent and student surveys, seeking input from citizen -based and school -based committees, conducting community workshops, and creating a project webpage. Our engagement strategy will emphasize the importance of engaging a wide range of stakeholders, including school and district staff, students and their families, public safety and emergency response professionals, and resident -based groups. Toole Design will seek to ensure accessibility, cultural responsiveness, and equity in the engagement process, and to use both in -person and virtual forms of engagement as needed. SAFE ROUTES TO SCHOOL PLAN Toole Design will develop and deliver a draft and final SRTS Plan including a list of priority projects and programs, with cost estimates, for each school and district wide. This plan will set bold and achievable goals, be based on data -driven criteria and stakeholder input and be aligned with and supported by other plans and policies, such as the 2023 Fayetteville Active Transportation Plan, the Regional and City Vision Zero Safety Action Plans, and the Infrastructure Investment and Jobs Act. The Plan will serve as a roadmap for implementation of SRTS projects and programs that will improve the quality of life for Fayetteville residents through transportation improvements. PROJECT TIMELINE Toole Design is proposing an ambitious, yet realistic, project schedule that will produce a final SRTS Plan by February of 2025. This timeline is intended to enable the City and District to begin implementing and complete near - term and possible quick -build projects in time for the 2025-26 school year. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN A.4 � - ' METHODS AND APPROACH U� ''''''''''^^^^^^^^^^^^^^^^^^^^`^^^^^^^^^^^`^^^^ � ...''..''''^,,^^.,^^...^,,^^.,^^...^,,^^.,^^... '''''''''`^^'`^^^^`````^```^^^`````^```^^^`````^```^^^ UNDERSTANDING Fayetteville is the economic, political, and cultural center of the Northwest Arkansas region. The City is a dynamic and diverse place where people put down roots, know their neighbors, and raise generations of families. Fayetteville is also a unique community that values and supports access to travel choices, such as transit connections through Ozark Regional Transit, Razorback Transit, shared micromobility, and options for walking and bicycling as captured through the vision and improvements detailed in the 2023 Fayetteville Active Transportation Plan. Over the years, Fayetteville has strategically invested in these choices by prioritizing construction of sidewalks near schools, building for paved trail access for residents citywide, and building internal staff capacity to deliver projects in a timely manner. The development of a citywide Safe Routes to School (SRTS) Plan will build upon past efforts to improve the quality of life for Fayetteville residents through transportation improvements. With the Fayetteville Public School District, the City is home to 16 public schools serving over 10,000 students in the city and in surrounding municipalities. As both the City and District grow, stakeholders understand the importance of creating safe, comfortable ways for students and families to walk and bicycle to these schools and other neighborhood destinations to improve safety and transportation choices for all residents. School stakeholders, including staff and parents, have recognized that parking, traffic, and safety present both challenges and a growth opportunity for Fayetteville public schools. This plan will be instrumental in We want all families to feel safe traveling to school in Fayetteville. protecting children —our most vulnerable active transportation street users —and to prioritize traffic safety investments for those who need it most. The ability to safely walk or bicycle to school is proven to alleviate safety, health, and financial burdens related to transportation, which fall disproportionately upon youth, people of color, low-income community members, and other disadvantaged communities. The most successful SRTS plans address local realities and priorities and build a sense of shared ownership and excitement within the community. The right team of experts in SRTS and active transportation policies and programs can blend effective and representative community involvement with local, regional, and national best practices. This expertise will help Fayetteville adopt implementable strategies and actions that have widespread support throughout the city and school districts. We are that team. Toole Design will help you create a plan that Fayetteville's families and schools embrace as their own. IDENTIFYING EVIDENCE -BASED SOLUTIONS As this effort is launched, the City and Toole Design will be able to draw on the experience of nearly three decades of SRTS initiatives across North America. The City is looking for a team who can combine the foundation of the five Es SRTS framework with strong quantitative and qualitative approaches to diagnosing and solving transportation safety problems. Toole Design will pair analysis of collision data with tried -and -tested field survey methods like walk audits to understand where and why crashes have happened and to ground -truth network gaps, deficiencies, and high -risk locations. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN After assembling a full picture of the safety concerns around schools and the routes that matter most to students and families, infrastructure needs can be matched with proven countermeasures to improve the safety of the built environment. Policies and programs will play a critical role in supporting children and families in walking and bicycling to school. With more than 500 SRTS plans under our belt, Toole Design has tested and refined programs and curricula that support all student types in reaching their destination safely. ENGAGING ALL COMMUNITY MEMBERS Successful SRTS plans involve a wide range of stakeholders —school and district leadership and staff, students and their families, public safety and emergency response professionals, nearby neighborhoods and businesses, and non-profit and advocacy groups, such as Trailblazers. Each of these stakeholders bring different perspectives and expertise, experience different realities, and benefit from different engagement strategies. Like most cities, transportation barriers and standards of living vary across neighborhoods in Fayetteville. Families in neighborhoods located along major thoroughfares may face uncomfortable barriers in the form of fast-moving traffic along MLK, Jr. Boulevard, Wedington Drive, Garland Avenue, and other streets. Families in neighborhoods to the south of Mission Boulevard may be challenged by the topography of the hills when considering active transportation. Residents of different neighborhoods will also have differences in travel patterns and transportation resources. Toole Design will craft a city-wide SRTS plan that acknowledges the individuality of each Fayetteville neighborhood and school. Fayetteville benefits from an increasingly diverse population with a rich mix of cultural heritages and language skills. In the 2018-2019 school year, Fayetteville Public Schools enrolled 800 English language learners and 1,500 students who spoke a language other than English at home. More than 55 languages are spoken by students in Fayetteville schools. Engagement that is culturally responsive goes beyond ensuring language access; it also seeks to build trust and collaboration among diverse cultures. Additionally, some residents will prefer to engage via technically focused settings like committees, workshops, or surveys, with flexible digital engagement options to accommodate their busy schedules. Others will find place -based outreach and physical exploration of school areas the most appealing ways to get involved. Toole Design is experienced and adept at in -person and virtual forms of engagement and can pivot between the two as local conditions require. We will utilize engagement tools and venues that are comfortable and inviting and ensure that all community members feel included and reflected in project materials. CRAFTING A PLAN THAT IS READY FOR ACTION Toole Design understands that every plan is only as good as the outcomes it helps our clients achieve. Fayetteville is looking for a roadmap for implementation of SRTS projects and programs with clearly defined priorities for each school and across the district, a clear overview of the local, state, and federal funding sources that can support the creation of SRTS, and the necessary information to support efficient and successful funding applications. Building strong partnerships through the planning process will pave the way for near- and long-term wins. Fayetteville Public School District is supporting this plan and will be a strong implementation partner. Collaboration among city departments and with NWARPC and ARDOT will help align the City's SRTS Plan with statewide policy and further leverage implementation opportunities through joint efforts on priority projects or locations. Fayetteville has chosen an excellent time to create a plan that is poised and ready for implementation. By packaging SRTS infrastructure projects with complementary improvements from the 2023 Fayetteville Active Transportation Plan and the Regional and City Vision Zero Safety Action Plans, Fayetteville will be positioned to achieve significant future investments in safe active transportation networks serving schools and families across the city. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 2 APPROACH Toole Design is pleased to present our methods and approach for the development of the Fayetteville Safe Routes to School Plan in the form of a tasked based scope of services. Overall, this scope of work mirrors the requested Scope of Services as outlined in the City's Request for Qualifications, and we have noted in the scope where we have suggested a new distinct task. We remain flexible in our approach and our proposed scope of work can be adjusted based on input from City staff. TASK A: PROJECT MANAGEMENT AND COORDINATION TASK A.1: PROJECT KICKOFF MEETING A successful project begins with a shared understanding of project goals and desired outcomes. Toole Design will convene and facilitate a project kickoff meeting with the City of Fayetteville and Fayetteville Public School District staff to review a draft Project Work Plan (PWP) and confirm the project goals, scope of work, deliverables, schedule, and data needs, outlined in a data request memorandum. Toole Design staff will discuss the approach to the community engagement plan and will clarify the City's project management and communication expectations. Based on this conversation, Toole Design will revise and finalize the Project Work Plan, including a detailed project schedule. Jared Draper (left), who uses Active Transportation to get his three kids to school daily, stops to help someone fix their bike. TASK A.2: PROJECT COORDINATION, MONITORING, AND ADMINISTRATION Toole Design Group Project Manager, Jared Draper, AICP, supported by Deputy Project Manager, JP Shaffer, AICP, will be available throughout the life of the project via email or phone. Jared will establish bi-weekly coordination calls with the City's Project Team to provide project updates, review ongoing work and deliverables, and collaborate on upcoming tasks and community engagement. He will be responsible for overall project management, developing meeting agendas and follow-up notes, maintaining the project schedule, oversight of the budget, and being a resource for City staff. Our Project Management Team will be supported in his work by Ernie Boughman, III, AICP, who will serve as the project's Principal -in -Charge and will be responsible for Quality Assurance/Quality Control oversight. Toole Design provides our clients with confidence in our quality through a rigorous review process that requires keeping of all internal documentation that can be available for review upon request. The production of a quality product frequently involves the combined efforts of several individuals. As a result, all Toole Design staff involved in the project are expected to adhere to this philosophy: • Quality is achieved through adequate project planning, coordination, supervision, and technical direction; proper definition of project requirements and procedures; the use of appropriately skilled personnel; and by individuals performing work functions carefully, accurately, and completely. • Quality is controlled through checking, reviewing, and monitoring of work activities by individuals with appropriate levels of experience and who are not directly responsible for performing the work. • Quality is assured through a qualified staff person conducting independent reviews of the project's processes, procedures, documentation, supervision, technical direction, and staffing. • Quality is critical to project success and client satisfaction, and achieving Toole Design's quality goals requires careful planning and budgeting. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 3 The QA/QC program provides Toole Design project managers with proven processes and tools for delivering products on time and within budget. The program is constantly evolving —project managers are encouraged to share project management and production review processes within the company, which improves our efficiency and attention to detail. In short, our QA/QC program can be summed up simply: no report, drawing, or product of any kind leaves our office without a documented review. We demand the same level of performance from our vendors, and our senior staff thoroughly review their work before its submittal. Toole Design will submit monthly invoices, inclusive of a monthly progress report and cost summaries report for the individual task budgets and overall project budget. TASK B: DATA COLLECTION, MAPPING, AND ANALYSIS This task provides the foundational knowledge that will inform our recommendations and approach for implementation. Toole Design has extensive experience collecting and analyzing crash data, student location data, and other existing conditions that impact student travel to school. Prior to executing any of these tasks, we will begin with a detailed data request of the City of Fayetteville (as noted in Task A) to understand what is available in an existing geo-coded format. TASK 13.1: SAFETY AND EXISTING CONDITIONS ANALYSIS To inform the Outreach and Stakeholder Engagement, Active Transportation Planning, and Budgeting and Funding tasks, as well as the development of the final J W W J J W W J Toole Design's QA/QC workflow. SRTS Plan document, our team will conduct an analysis of existing datasets and existing plans, policies, and programs, including: • Existing roadway, transit, bicycle, and pedestrian infrastructure • Crash data to identify trends in collision locations, types, and severity • Motor vehicle, bicycle, and pedestrian counts, VMT, and mode share • Student enrollment data • School District transportation plans and policies to understand school bus routes and ridership, and as possible, individual school arrival and dismissal procedures • Safety issues identified in the 2023 Active Transportation Plan, Regional Vision Zero Plan, and other adopted plans • Transit routes in relation to school staff and/or high school student travel to schools • Additional data, such as locations of afterschool programs, parks, and community destinations As part of Toole Design's work on the Northwest Arkansas Regional Vision Zero Plan and ongoing Fayetteville Safety Action Plan, we have conducted a thorough analysis of ARDOT crash data for the period of 2017 to 2022, and prepared descriptive crash analyses at the regional and city levels. These analyses include details on specific design, environmental, and behavioral factors that contribute to the most serious crashes. Using FHWA's Safe Streets Prioritization Finder (SSPF), we have mapped streets and intersections where crashes are likely to occur, based on crash risk factors. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 4 Walk Audit prep meeting. This prior safety analysis will allow Toole Design to efficiently identify priority locations for improvements, including locations that are at -risk for pedestrian crashes even if no crashes have yet occurred. Likewise schools that are disproportionately represented by these factors may be targeted for special SRTS programmatic interventions. After the review, Toole Design will use this data to prepare a district -wide base map and base maps for each of the 16 schools, which will be consolidated into a graphic -rich Existing Conditions Report that will be used in completing subsequent tasks and the final plan document. TASK 13.2: FIELD SAFETY ASSESSMENTS In this additional proposed task, Toole Design will coordinate and lead Field Safety Assessments, or "walk audits," at each of the sixteen Fayetteville schools. Walk audits will be conducted in partnership with stakeholders, as acknowledged in Task C. The focus area of the walk audits, and subsequent recommendations, will be up to a half -mile around each school, but may be extended to evaluate bicycle access or specific locations identified by stakeholders. The Field Safety Assessments will be held during the morning drop-off and/or afternoon pick-up period, which will allow us to evaluate activities and conditions during times of peak school travel demand. Virtual audits are also an option and are described below. To facilitate the assessments, we will undertake the following specific tasks: TASK B.2.1: WALK AUDIT PREPARATION Our team will prepare a walk audit map for each school that will be provided to participants to facilitate discussion and identifying areas of concern for students walking, biking, and wheeling. The maps will include a half -mile radius around each school and will show an aerial view with labeled streets and the school site. TASK B.2.2: PRE -WALK PREP MEETING Toole Design will gather participants 45 minutes prior to the school's first or last bell so the Field Assessment Lead can respond to questions and describe the project purpose, provide maps and materials, and review any previously identified issues. Our team will encourage participants to focus on existing barriers and challenges, and to consider conditions from a child's perspective (such as lower height, slower walking speed, delayed processing of information, and possible unfamiliarity with reading traffic control devices). TASK B.2.3: CONDUCTING WALK AUDITS Our walk audits will cover pedestrian, bicycle, and vehicular routes to the school as well as pick-up/drop- off areas. Our observations and analysis will focus on three key elements: • Infrastructure Conditions, including review of the presence, quality, and design of sidewalks, school area signs and pavement markings, pathways, bicycle lanes, bicycle parking, drop-off/pick-up areas, accessibility and visibility, and personal safety • Street Crossing Conditions, including review of traffic signal features, signal phasing and operations for all travel modes, marked crosswalk conditions, curb ramp presence and compatibility, and crossing guard presence and level of training • Travel Patterns and Behavior, including review of student and parent/caregiver behaviors, particularly in relation to walking patterns, bicycling routes, general motorist behavior, and actions during drop-off and pick-up; also traffic volumes, speeds, and patterns TASK B.2.4: POST -WALK BRIEFINGS After the audits, our Field Assessment Lead will hold a post -walk briefing to discuss high-level findings, key observations, and initial impressions of priority issues. They will discuss next steps and respond to participant questions. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 5 TASK C: OUTREACH AND STAKEHOLDER ENGAGEMENT Toole Design knows that inclusive, meaningful, and authentic outreach and stakeholder engagement lays the groundwork for forming partnerships, building trust, and developing a plan that the community supports. The outreach and engagement efforts described below will provide varied opportunities for stakeholders to share their vision and needs for SRTS in Fayetteville. These engagement opportunities will be conducted both in -person and online and are designed to create a sense of ownership of and support for the Plan and ongoing SRTS efforts. goT sc 5� Our engagement methods are intended to reach the entire community. TASK C.1: DEVELOP A COMMUNITY ENGAGEMENT STRATEGY Fayetteville students, parents, and school administrators face many competing demands for their time and attention. Even those who care deeply about seeing improvements to the infrastructure around their schools and want to be involved in the decision -making process may find it difficult to dedicate time to providing feedback. For this reason, Toole Design proposes an additional task to the City's RFQ. Under this task, Toole Design will work with a core group of stakeholders and City staff to develop a community engagement strategy that is thoughtful, empathetic, contextually appropriate, and accessible. For us, an accessible community process is one that is: • Physically accessible to people of all abilities (for example, presentations are accessible for people with visual impairment; walk -audits are inclusive of wheelchair users) • Geographically accessible in that no one is excluded because they do not have access to a vehicle or to transit • Culturally appropriate (are we asking questions relevant and important to this community? The community sees themselves reflected in the project staff and key decisionmakers) • Affordable (the cost of participation, such as gas, transit passes, or childcare should not preclude anyone from participation) • Linguistically accessible (all materials are provided in English, Spanish, and others as needed) The community engagement strategy will include engagement with the Technical Advisory Committee (TAC), resident -based committees, and school -based groups as well as conducting parent and student surveys and community workshops, as detailed in the tasks below. TASK C.2: COORDINATE WITH TECHNICAL ADVISORY COMMITTEE Toole Design will help the City convene a SRTS Technical Advisory Committee (TAC) to guide the development of the Plan. The TAC should include members of the community and stakeholders who will ultimately be tasked with implementing aspects RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 6 0 Activity flyer in Spanish for the Alameda County Safe Routes to School Program. of the Plan. An initial list of committee members should include: • Representatives from the Fayetteville Public School District, including the Superintendent's Office, Sustainability and Bike Education Coordinator, and Maintenance, Operations, and Transportation • City of Fayetteville staff, including Community Development, Development Services, Parks, Natural Resources, and Cultural Affairs, Public Safety, and Public Works • Stakeholders from the schools, including principals, teachers, parent teacher association members, and students Toole Design will facilitate three TAC meetings over the course of the project. We will facilitate the meetings and provide an agenda, presentation, participant list, and notes for each meeting. Proposed meeting topics include: Meeting 1: Introduction to SRTS and its importance; developing the Plan's vision, goals, and direction for the technical aspects of the Plan, including the Community Engagement Strategy Meeting 2: Input on existing conditions, including concerns, issues, and areas of interest; review of Existing Conditions Report, school and district -wide base maps, and collision analysis Meeting 3: Review community engagement input and key takeaways and initial recommendations Once the Draft Plan is completed, the TAC will be invited to provide feedback and participate in the review meeting described in Task D.3. TASK C.3: CONDUCT PARENT AND STUDENT SURVEYS Multiple factors influence how students and families get to and from schools, and surveys can be an effective way to gather baseline data on school travel modes, and barriers and opportunities to active transportation to school. The approach outlined below describes strategies to improve survey response rates from schools and parents/caregivers, and to customize survey questions to enhance the quality of information received. We will work with the City Project Team and School District to develop the customized surveys and detailed survey administration processes. We will think carefully about the timing of the surveys since the parent and student surveys assess current travel modes to school, and travel patterns are directly linked to in -person school attendance. TASK C.3.1: ONLINE PARENT SURVEY AND INTERACTIVE MAP SRTS plans typically survey parents and caregivers to determine the reasons they do, or do not, let their children walk or bike to school. We have experience developing online parent surveys, and we recently developed a survey for our San RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 7 Austin ..e Safe Routes to School � b= Q In Raule mP Nid..r. ,, ,,,�„ .2 dra v... des i ^dl. � _: weigfrin—.I— c Infrastructure Plan �R MonoN _ D tiN� b a E . 0 I T laerel tiller Rd F O. aGsln {n4\P Jd MCCIaskMSlSt WF 1 CAMPU_; W LEEELEMEHTARY m I W G MppLEW000 ELEMENTARY A Uw St SIN - 2 �i o � West Lake Hills aN 5, FUSION ACADEMY n z eere J No, NRr -ILL E �y RIGGE W001 Enfe\ui�iv Manor Ad atlC/ nJ erz­H. q os VALLEY TRNITY EPISCOPAL CAMPBE ELEMENALLYELEMENTARY SCHOOL Ai v Rollingwood O LO°0°1 IVY7/Yj MATNEWS CIIDOL ® 2 E 1IM St WESTIAHEC 3,?� BLU FFIN(�i�1. ALTERNATIVE y1 �LUT. ELEMENTARY `ail OARZA �V INDEPENDENCE qr • HIGN TIMBERLINE RIDGE LooOpt A INHIGH y iff BERTHACASEY THERMABELE ELEMENTARY SCHOOL " qWL N LI (DOLE L5 H CEGARCREEIi Z,tk,l,arLadyBi Pk HINTITUTE TEXAS EMPOWERMENT ALTERNATIVE LEA GCENTER m ELEMENTARY PT "AS, / ACADEMY F��y S ~ M. acE S. qP B¢n¢n OTeeY W 1Pom�V obradoR'Per !S, ' E META iyoRsRtl blot reek Y GOV�VAL ILLE y^ Grelnbllt ELEMENTARY } E7rASr � Oe"�er N / o GOVALLE Ik t Barton Creek o'ir� Barlon Creek Sq.—M.H,/ Greenbelt ZILNER ULDIN 0 NO"I ELr MENTARY V ,YpY� yy' ALIAN ELEMENTARY BARTON HILLS �rj 47 ELEMENTARY Dry �, —ELEMENTARY F RAP MARTIN MIDDLE °'°A �P OROOHE ELEMENTARY t 4 Barton Creek ZILNER ELEMENTARY y S TEXAS SCHOOL FOR THE DEAF Nl SI s e0 '06,ab RAy Greenbelt (a ECXER rF ga ENTARY W m �� � v, y 1� �,, SLaNes re Rrp J � • Example of an online, interactive map. Pablo Safe Routes to School Master Plan project which directs respondents to tailored questions depending on whether they are a student, parent or guardian, teacher or and administrator, or a nearby neighbor. The survey includes an online map so that respondents can drop pins on specific locations and leave a comment, and respondents are invited to upload photos from specific locations. For the Fayetteville SRTS Plan, the parent survey will include questions about their children's current levels of walking and bicycling to school, factors that affect whether parents allow their children to walk and bike to school, the presence of key safety -related issues along the walking and bicycling routes, and opportunities for improvement. As a part of the survey, we will include an interactive map that allows parents to add comments to specific locations. We can invite nearby neighbors and the general Fayetteville community to share their input on the map. We will coordinate with City staff to provide the parent survey in English, Spanish, and other languages, as needed. While survey responses providing critical feedback, surveys typically have a low response rate. To increase participation, Toole Design has seen the most success when the link is sent from the School District —or even better, the school Principal —via email or text. We can work with the School Districts to identify ways to facilitate parents taking this survey —for example, when the parents are registering students for the new school year. To promote the survey, Toole Design will work with the City, School District, and schools to share the survey link through school emails, social media accounts, website and on the school marquee; by creating posters for the schools to share with families; and for the City to share during community events and at neighborhood destinations, such as parks and commercial areas. We have also had success through installing sticker decals on the ground or install sandwich boards in key community locations to advertise the survey. We will also create a paper survey that can be distributed during the Plan's community workshops and community events. We will be responsible for analyzing the responses to the survey and presenting the findings in a memorandum or slide deck that highlights key takeaways. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 8 TASK C.3.2: STUDENT TRAVEL SURVEYS Reaching students is an important component of our engagement for the SRTS Plan since students are who we are serving with our recommendations. To hear from students, we propose working with the School Districts and school staff to administer two age - appropriate surveys to students —one for students in grades K-10, and one for high school students who may be driving themselves to school. For students in grades K-10, we will prepare an online form for teachers to conduct a "snapshot" survey of student travel modes. The teacher will ask students how they got to school that day and how they will get home and will record responses by travel mode. The student travel tallies work best when a discreet timeframe is established to administer the surveys and when principals are willing to send reminders to teachers to conduct them. Alternatively, we could consider administering an age -appropriate online survey directly to 3rd-101h grade students to find out what barriers they typically faced on their journeys to and from school. We have found that surveys sent directly from school staff to students see a good response rate. Because older high school students are beginning to drive, Toole Design will create a separate survey for students in grades 11 and 12 which will ask about their current travel mode to and from school, including Students should be able to walk, bike, or roll to school in Billings. The Billings Safe Routes to School Study We need you! is going to help make that possible. Your experience and knowledge can Walking,biking, scoating,and skating are fun and healthy take this plan from good to great. ways for students to get to school in Bitlings,and can also • help reduce air pollution, Give us input on the project webmap. Head to ['nvurlco i"ingsSRTS-plan to let u sknowwhereyou • build a sense of community, currently walk, where you think there are issues,and • encourage and promote safety, what you would need to walk or bike to school more. and save money. Unfortunately, many students and their fami ties don't feel safe getting to school in these ways because of busy streets, lack of sidewalks, unmarked crossings, or other issues. Want to learn more? Keep track of the project at linvurt.com/BiLlinasSIRTS plan or sign up for updates at tinvurkcam/Bi BinasSRTS-listserve. The Billings Metropolitan Planning Organization NPO) , is kicking off a Safe Routes to School Studyto id, ways to improve walking, biking,and rolling com elementary school students in Billings. This study has four major tasks: 1. Evaluate current walking, biking, and rolling conditions for students in the region 2. Identify barriers or issues that might discoura students from walking, biking, and nothing 3. Develop a list of prioritized projects that an be built to improve walking, biking, and rolling conditions for students 4. Create walking route maps for all 22 public elementary schools in Billings Flier requesting participation for Billings SRTS. questions about carpooling and transit use, and the reasons behind their travel mode choices. TASK C.3.3: PROJECT WEBPAGE Toole Design will create a project webpage that is hosted on the City's website to promote engagement activities, share educational materials, document public events, provide a review of deliverables, and detail ways to stay involved throughout the course of the project. Toole Design will provide initial webpage materials in an agreed upon format and provide updates at key project milestones. Alternatively, Toole Design can create a standalone website using Squarespace for an additional cost. TASK C.4: SEEK INPUT FROM RESIDENT -BASED COMMITTEES Our Deputy Project Manager and Planning Lead, JP Shaffer, will attend up to two meetings with the City's resident -based committees, including the City's Active Transportation Advisory Committee and Youth Advisory Committee. Through extensive experience working with boards, advisory committees, and task forces, JP has an understanding of the issues with which they are generally concerned and can tailor his presentation and materials to address the committees' interests. We recommend meeting with the committees after our initial engineering and non -engineering recommendations have been developed, so that the committee members can share their input on the recommendations and ensure that the Plan reflects the needs, concerns, and upcoming projects around the schools and in each neighborhood. JP will prepare an interactive presentation that will also solicit input on the criteria that should be used to prioritize the recommended projects in the Plan. TASK C.5: SEEK INPUT FROM SCHOOL -BASED GROUPS Toole Design will participate in up to one meeting at each of the 16 schools with the Principal of the school and/or existing school -based groups, such as the parent -teacher association. We recognize that each school is unique and has its own culture, opportunities, and challenges, and we will facilitate a conversation with each school about their needs. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 9 When feasible, we propose meeting with school -based groups after the Field Safety Audits have been conducted and the initial recommendations have been developed, so that we can solicit input on the recommendations. If the City is interested, we also recommend inviting school stakeholders to participate in the Field Safety Audits so that they can share their experiences with walking, bicycling, and driving to school. TASK C.6: COMMUNITY WORKSHOPS Toole Design will help the City prepare for, facilitate, and attend two Community Workshops, which may be standalone events or coordinated with existing meetings or events. During the workshops, we will use interactive activities that help solicit community input on challenges to walking and bicycling to school and help to vet and prioritize the recommendations. We will not just invite people to come to a meeting; rather, we will meet people where they are. Toole Design will support the City in holding community workshops in two different locations across the city to increase accessibility, at three different times. We recommend hosting the meetings at the middle and high schools, where community members and stakeholders will feel comfortable and more likely to belong. We will prepare a presentation that includes an overview of the project and its objectives, presents initial walk audit findings, solicits input on challenges and opportunities, and facilitates a discussion about priorities. To advertise the workshops, we will draft and develop community -friendly promotional materials such as posters and fliers; encourage school administration to send invitations via email and backpack mail; and announce the meeting on the school marquees. We will also reduce barriers to participation by holding the meetings in accessible locations, having translators and translated materials and, if possible, providing refreshments and childcare at each meeting. Alternately, Toole Design can provide similar assistance for two workshops around key milestones in the planning process. Proposed workshop topics could include: • Meeting 1—Project Launch: During the first community workshop, we will introduce the Plan to the Fayetteville community and use interactive mapping exercises to gather information on problem areas for walking and bicycling safety to schools, identify popular routes, and solicit project ideas to address challenge areas. • Meeting 2—Draft Recommendations: During the second workshop, we will share goals, priorities, and initial recommendations and solicit input from the community. We will use this input to refine our recommendations. Toole Design recognizes the need to be adaptable and creative when it comes to stakeholder and community engagement. Community workshops can be a useful way to engage with the community and solicit input; however, they do have their limitations. We have learned that asking people to come to a meeting, rather than going to where they are, is not always as effective in reaching a broader audience, especially people who have historically been left out of planning processes. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 10 TASK D: SAFE ROUTES TO SCHOOL PLAN As a part of this final task, Toole Design will compile all the findings, data, and input that we have developed and received during Tasks A-C to create the Fayetteville SRTS Plan. We will work with the TAC to set goals and expected outcomes for the plan, and to develop a priority project list for each school and district - wide. This actionable Plan will allow the City to move seamlessly from adoption of the Plan to implementation of the recommendations. TASK D.1: PROJECT PRIORITIZATION Ensuring that recommended projects transition from "plan to pavement" is a key element of our work and where our team excels. At Toole Design, we bring deep experience with prioritizing SRTS projects for hundreds of communities. Our team will work with the TAC to develop a list of priority infrastructure projects and non -infrastructure program recommendations for each school site and district wide. The specific prioritization criteria will be data -driven, informed by City and community input, and based upon the SRTS Planning Principles and the Five Es. Criteria may include, but are not limited to: • History of crashes and/or crash risk • Potential to increase active mobility trips • Implementation and maintenance costs • Existing partnerships and capacity • Impact to historically disadvantaged communities and areas of persistent poverty Our prioritization project will be data -driven and take into account the impact on historically disadvantaged communities. More specifically, infrastructure and program recommendations will be evaluated on their likelihood of increasing walking and bicycling to Fayetteville Schools. Distance to school is a key factor in parent decisions to let children walk to school, and higher rates of walking are typically seen in households within a half mile of the school. Bicycling may be more feasible beyond half a mile, but other factors may impact the decision to bike to school, such as owning a bicycle or having the necessary skills and comfort level for traveling by bike (both parent and child). Considering these factors explicitly will help set the stage for a more strategic set of implementation projects. Prioritized recommendations will feature: • Project readiness or level of effort • Feasibility considerations (e.g., issues pertaining to civil, ROW, geometric design, traffic operations and parking, signal timing, utilities, drainage, etc.) • Timeline for implementation (short-, medium-, or long-term), including opportunities for pilots or rapid implementation • Level of community support/engagement and key implementation partners TASK D.2: DEVELOP DRAFT SAFE ROUTES TO SCHOOL PLAN Toole Design will develop a draft Fayetteville SRTS Plan incorporating the work of previous tasks for the City's and School District's review. The Draft Plan will establish the reason for a SRTS plan, summarize plan development processes and findings, present school -specific findings, recommendations and priority projects and district level priority projects. The plan will also provide a discussion of next steps, including potential funding sources for projects and programs. The Draft Plan will be concise, visually appealing, and rich with graphics. We expect one round of initial review of the Draft Plan by City staff before sharing the Draft Plan with the stakeholders in the Review Meeting (Task D.3). TASK D.3: REVIEW MEETING FOR DRAFT SAFE ROUTES TO SCHOOL PLAN Our team will meet with City staff, School District staff, the TAC, and other stakeholders to gather additional feedback on the Draft Plan. We propose sending the Draft Plan to stakeholders in advance of the meeting, RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 11 and during the meeting, we will facilitate a discussion with the participants regarding their questions, clarifications, and proposed revisions. After the meeting, Toole Design will revise the plan based on the comments received. We suggest that this review meeting also include a discussion on implementation to provide a shared understanding of the next steps. This discussion will support stakeholders who may be tasked with carrying out some of the policies and programs recommended in the Plan. During this stage, we propose offering an opportunity for the community to provide input on the Draft Plan. This could be in the form of a webinar, in -person meeting, or through a customizable online PDF viewer which allows the community to review and comment on the draft Plan and see others' comments. Tvpe Sc 1 or Proles 0 wS � \ i N ^ �FA�f{EMENTRRYr v A Wsnan Warwsr WSrNh ,xeS yF o"or G Fs�Tr E�Msr • WG:sAa 6 • f <s. �W2ar � F �•''*.. E�aQut'Ezsr sr wSA NEZ ELEE • VAIA EIFYENTARY Tt ELEMENTARY LE „ A TASK D.4: DEVELOP FINAL SAFE ROUTES TO SCHOOL PLAN Toole Design will revise the Draft Plan based on feedback from the City and the other partners (see Task D.3) and will deliver the Final Safe Routes to School Plan in PDF. At this point, all data, files, and documentation used and created in the development of the plan will be provided to the City. TASK D.5: CITY COUNCIL PLAN ADOPTION Toole Design will prepare a presentation to the Fayetteville City Council summarizing the process of developing the final Safe Routes to School Plan, the findings and recommendations, and the next steps for implementation. Project Manager, Jared Draper, or Deputy Project Manager, JP Shaffer, will be available to attend the City Council meeting, if needed. /" SMS ELE P„ E efa +�. Austin Safe Routes to School KSf NGS E-an Recommendations G MIDDLE A . A / About This Map: I/ This Sep shows projects recomm•nd•d in the final 2019 Safe Routes to School Infrastrutture Reports. Recommendations re grouped into four categories: Street / Bike, Sidewalks, -ill and Intersettions. V LEMEMARY T. street/Bke:l I d eke La S'de $ (4 p opl Ik g nd b k ) hac B T aK, t and Includes new sidewalks and adawalk improvemenh. - Trail: Includes new trails and trail improvemerns. �''+. • IntaresOidM: Includes Ramp/Curb M ELEMENTARY EMenaion / Crosswalk, Tragic Control / Intenectlon Reconfigw ion,enld Other • ((// o �n[ersection Recommendations. Sa f�W2$' fSr g .ef m b mauEa"'a How to Use This Map: KER ELEMENTARY '^ oa "R.. coto•aooaNay Use the search tool on the left to filter 14„ projetta by School Name, School Type, r School District, Council Di da, and •Benefit far a Use�the three tabs on the opper-rlght to get \ re information or filter this map: • 9 -Info ®: Review general information, e A •LY WDD r: -Layer Ust■: Filter project typal. -Legend M: Get more info to navigate this p1gyIS NEIGNTS ELEM61afARY •Q map. Webmap allowing the community to see project recommendations and priorities. You can visit this map at this link. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 12 WORK SCHEDULE Toole Design has the experience, expertise, and capacity to complete the tasks of the Fayetteville Safe Routes to School Plan efficiently and with high quality. We estimate a 10-month timeline to develop a final SRTS Plan that can be adopted and implemented by the City. This accelerated timeline will allow the City and School District to begin implementing projects in preparation for the 2025-26 school year. 2024 2025 Task May Jun Jul Aug Sep Oct Nov Dec Jan Feb A. PROJECT MANAGEMENT AND COORDINATION Kickoff Meeting 11 • Project Work Plan and QA/QC Plan ■ Project Meetings and Reports R_ DATA C()LLFCTION_ MAPPING_ AND ANALYSIS Safety and Existing Conditions Analysis Field Safety Assessments C. OUTREACH AND STAKEHOLDER ENGAGEMENT Community Engagement Strategy ■ Technical Advisory Committee Meetings • • Parent and Student Surveys Resident -Based Committee Meetings School -Based Group Meetings Community Workshops • D. SAFE ROUTES TO SCHOOL PLAN Project Prioritization Draft SRTS Plan Document Draft SRTS Plan Review Meeting Final SRTS Plan Document Adoption Presentation • Meetings ■ Deliverables RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 13 P• DELIVERABLES AND ADDITIONAL SERVICES Toole Design proposes the following deliverables to accomplish the scope of services requested by the City. Any Additional Services were noted in the Approach. Toole Design will deliver all project files, including outreach materials, maps, and GIS files in both PDF and editable formats, as determined in coordination with City staff. TASK A: PROJECT MANAGEMENT AND COORDINATION A successful project begins with a shared understanding of project goals and desired outcomes, which is followed by rigorous work planning, clear and continuous communications, and an eye toward quality and consistency in the deliverables produced. TASK A DELIVERABLES: • Kickoff meeting materials, including a data request memorandum, and summary notes • Draft and final Project Work Plan (PWP) and QA/QC Plan • Agenda, facilitation, and notes for regular coordination meetings • Monthly progress reports and invoices TASK B: DATA COLLECTION, MAPPING, AND ANALYSIS With a comprehensive and unbiased understanding of existing conditions, Toole Design and the City will create a plan focused on positive outcomes through successful implementation. TASK B DELIVERABLES: Draft and Final Safety and Existing Conditions Report, including: • Review of existing plans, policies, programs, and data Detailed crash summary analysis Existing conditions base maps for each school (16) Field Safety Assessment findings for each school TASK C: OUTREACH AND STAKEHOLDER ENGAGEMENT Inclusive, meaningful, and authentic outreach and stakeholder engagement lays the groundwork for forming partnerships, building trust, and developing a plan that the community supports. TASK C DELIVERABLES: • Community Engagement Strategy —Draft and Final • Facilitation of and materials for three Technical Advisory Committee meetings • Online parent survey with interactive web map, and a summary of findings • Two student travel surveys, and a summary of findings • Project webpage materials • Presentation to and materials for two resident -based committee meetings • Facilitation of and materials for 16 school -based group meetings • Facilitation of and materials for two community workshops or alternative engagement activities as appropriate RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 14 TASK D: SAFE ROUTES TO SCHOOL PLAN As a part of this final task, we will pull together all the findings, data, and input that we have developed and received during Tasks A-C to create the Fayetteville Safe Routes to School Plan. We will work with the Technical Advisory Committee to develop a priority project list for each school and district -wide. This actionable Plan will allow the City to move seamlessly from adoption of the Plan to implementation of the recommendations. We expect one round of initial review of the Draft Plan by City staff before sharing the Draft Plan with the stakeholders in the Review Meeting (Task D.3). TASK D DELIVERABLES: • Draft and Final Plan document, including: • District -wide and school -specific recommendations • Project prioritization • Project cost estimates • Funding opportunities • Implementation strategy • Performance metrics • Preparation for and facilitation of Review Meeting, and summary meeting notes • City Council presentation and attendance, if needed G REE B�R� SAFE ROUTES 2 SCHOOL. TRAFFIC PLA,y6ploultif TOOLK�T mLv zaza &ILO The final Plan will be graphically rich and implementable. One -Way Streets • one-way streets allow travel only in one direction. • The one-way street sign lets people know which way to go. Two -Way Streets • Two-way streets allow travel in both directions. • A yellow line lets people know the lane next to them is traveling in the opposite direction. Multi -Lane Streets • MAP— streets have multiple lanes traveling in the same direction, separated by dashed white lines. • Muki-lane streets may also have a shared center lane for turning. Cul-De-Sacs • DID YOU KNOW? Cul-de-sac is a French word which means 'Yhe bottom of the bag!" • These streets are dosed at oneend with enough space for vehicles to turn around. INTERSECTIONS T-Intersections At a T-intersettion, one street meets another m.,.,;,.,...- ■ ONE [10 WAY 1f � G7 La RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 15 • � ice•' � - • dip04} ! • • ioil QUALIFICATIONS AND EXPERIENCE FIRM QUALIFICATIONS Jennifer Toole founded Toole Design in 2003 with a mission to create dynamic communities where walking, biking, and using transit are possible for people of all ages and abilities. Since then, she has assembled a talented group of planners, engineers, urban designers, and landscape architects who share her passion for producing the highest quality work as well as her commitment to improving community health and quality of life. Toole Design has outstanding experience in SRTS planning and policy, having worked with local transportation departments, school boards, parents, administrators, and children on SRTS projects for over 500 schools throughout North America. One of Toole Design's very first projects was a SRTS pilot program that pre -dated federal SRTS funding, and since then we have prepared guidance for hundreds of millions of dollars in federal SRTS funding. We also assisted in establishing the National Center for Safe Routes to School. Design a Safer Street 1 purts of the s walk ction.t all our parts of the intersection. Traffic engineers and transportation 2an Add the pedestriansignal to the signal posts. professionals use signs, signals. Draw the citywide speed limit sign and paint to make streets safer. i zs zs in two places for drivers to see. Help the engineers put the traffic • Draw a green bike lane next tools in the right place on the street. to the curb for the bicyclist to use. • Now add people walking and biking! VI It I if if f Sample activity from Toole Design's work in Philadelphia. We have a reputation for our ability to quickly and carefully evaluate the most critical issues each school faces, developing feasible solutions that have immediate and positive impacts on the safety and comfort of children traveling to school on foot or by bike. Our experience includes plans for single schools, groups of schools, and entire school districts, and we have developed several SRTS travel plan templates that helped stretch program dollars by supporting schools and neighborhoods in the process of developing their own school travel plans. PROGRAM DEVELOPMENT Toole Design's education program development expertise is rooted in our deep experience in SRTS planning and engineering, policy and curriculum development, and program evaluation. We developed program guidance for the Federal Safe Routes to School program (including $612 million in funding) and assisted in establishing the National Center for Safe Routes to School. Toole Design worked with the Federal Highway Administration (FHWA) to develop the Pedestrian Safer Journey and with the National Highway Traffic Safety Administration (NHTSA) to develop their Child Pedestrian Safety Curriculum. We are currently working with the City of Philadelphia on a suite of related pedestrian and bicycle safety activities, including a Vision Zero pedestrian safety study and action plan, a pilot implementation of the National Center for Safe Routes School's Vision Zero for Youth initiative, and pedestrian and bicycle safety education lessons and outreach materials for students in grades K-12 and their parents. BEST PRACTICES Toole Design has supported the development of child pedestrian and bicycle safety curricula, both at the national and state level. As a component of each of those projects, Toole Design conducted best practice research to identify new or more effective approaches to child safety education. We will incorporate lessons learned from past research and analysis, and we have the experience to efficiently identify and assess any new materials that are necessary. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 16 FIRM EXPERIENCE Over the last 21 years, Toole Design has worked on many projects that are similar in scope to Fayetteville's Safe Routes to School Planning Services project. On the following pages, we have featured some of our most relevant work. AUSTIN SAFE ROUTES TO SCHOOL INFRASTRUCTURE PLAN AUSTIN, TX Toole Design worked for the City of Austin Public Works Department to develop Safe Routes to School (SRTS) Infrastructure Plan. The Plan was based on infrastructure audits around 137 middle and elementary schools and resulted in a prioritized list of engineering solutions that aim to create safer options for students to get to and from school using active modes of transportation. The Plan and resulting projects are funded by the 2016 Mobility Bond, which dedicates $27.5 million for SRTS infrastructure. Toole Design used a phased approach to tackle the massive undertaking, with 25-30 audits taking place each semester. We developed a tailored, data -driven prioritization process to rank projects, resulting in a priority list of investments for each school, each City Council district, and the city overall. The Plan also included an extensive outreach component, including public open houses in each City Council District, over 60 pop-up events, and an online interactive WikiMap in both Spanish and English. Because the bond funding requires projects to be implemented on a tight timeline, this planning - level study was designed to lead immediately into engineering and construction. This informed the approach to evaluating the cost/benefit of every recommendation (based on potential safety benefits and number of students potentially served) and to prioritizing projects for near -term implementation. Toole Design's phased approach allowed the City to begin constructing Phase 1 recommendations before the project was complete, and construction resulting immediately from this Plan continues today. SAFE ROUTES TO SCHOOL CURRICULUM TOOLKIT AND PROGRAM ANALYSIS AND EVALUATION PHILADELPHIA, PA As a part of their Vision Zero program, the City of Philadelphia has put a special emphasis on preventing traffic fatalities for their most vulnerable residents: children and young adults. To assist them in reaching this goal, Toole Design aligned the City's Safe Routes to School program, Safe Routes Philly, with it's Vision Zero program. We revamped Philadelphia's child safety education program to include age -appropriate educational resources and safety messages for elementary and high school students. We also developed the following: • Bicycle safety lesson plans and teacher materials for students in grades K-1, 2-3, and 4-5 that emphasize skill building and are designed to address the most common crashes for their age. • Pedestrian safety lesson plans and teacher materials for students in grades K-1, 2-3, and 4-5 that emphasize age -appropriate skill building and supervised skill practice. • Parent/caregiver tip sheets to reinforce core pedestrian safety lessons and encourage practice at home. • The Safe Routes Philly Activity Book, which is designed for children ages 8-11 and aimed at reinforcing an understanding of critical safety lessons for independent walking and bicycling. Crossing the Street "Stop at the edge of the street" c=le: e Y,-,L, A 0— any street, ya ou red Hey Grown -Ups' to stop at the edge, took left- right -left, and listen for traffic. It is safer to cross at crosswalks. the word "edge" means. Visool b,,, r e, s like p,rked c." s c rea tl Can you spot the differences? In the top scene, a second edge If there are parked c many people are traveling in unsafe ways. I in the bottom scene, everyone is behaving safety. edge to neck around the parked cars Circle the five differences.. F d' a e®Ii,1I1®: Sample from the Philadelphia SRTS toolkit. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 17 A Do -It -Yourself Traffic Garden Guide for pop-up and temporary installations. The guide focuses on how to plan for, install, and maintain a traffic garden. The City plans to promote the guide and traffic gardens as a venue to teach the skill building elements of the safety lessons. High school transportation lessons that introduce more complex thinking on historical transportation practice and how community transportation systems are designed. Lessons also encourage young adults to develop transportation and safety related public service announcements. Safe Routes to School Video Storyboards to guide future development of short videos to relay safety messages and encourage walking and bicycling. GREENSBORO SRTS EVALUATION AND TRAFFIC PLAYGROUND TOOLKIT GREENSBORO, NC The City of Greensboro has recognized that to meet the goals of their Vision Zero program, that there must be an emphasis on safety for children on their daily trips to school Through the Safe Routes to School (SRTS) program, Toole Design partnered with the City staff to develop a resources to evaluate SRTS activities and install traffic playgrounds. Our team met with stakeholders, reviewed crash data and street networks surrounding schools, produced fun SRTS program collateral templates, and crafted Sample from the Greensboro SRTS toolkit. a toolkit that can be used by City staff, educators, or neighborhood groups to encourage walking and biking to school. The key deliverables included: • Safe Routes to School Program Guidance: This report highlighted the value of the SRTS program, discussed program activities, and created a process for evaluation that include timelines and responsible parties. Data analysis was also summarized to highlight where infrastructure and program invests should be prioritized based on crash data, gaps in sidewalks, and socially vulnerable populations. • Traffic Playground Toolkit: As a resource, this toolkit defined the value of a traffic playground and play -based learning along with providing information on organizing teams, identifying the right audience, and designing a traffic playground at a variety of scales. NORTHWEST ARKANSAS VISION ZERO PLAN Toole Design led the development of the Northwest Arkansas (NWA) Vision Zero Plan which focused on reducing —and ultimately eliminating —fatal and serious injury crashes across the region's roadway network. This region is focused on being known for world - class bicycling and active tourism. Partnering with the Northwest Arkansas Regional Planning Commission (NWARPC) and municipal stakeholders, Toole Design crafted a Plan that recommends projects, policies, and programs that have been proven to reduce crash risk and save lives. Regional working group meetings, stakeholder listening sessions, online interactive maps, and several demonstration projects were conducted to hear local perceptions of safety that can directly influence recommendations. Using the Safe System Approach, Toole Design assessed existing conditions and analyzed existing crash data to determine street characteristics that cause the most harm and emphasize a proactive and systemic approach to deploying proven safety countermeasures. The resulting High -Injury Network (HIN) for the region highlights where recommendations may be most effective and how regional partnership can be leveraged to fund and construct new projects. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 18 The final Plan positions the region to apply for project grant funding through the SS4A program along with identifying local policies and strategies for continuing equitable engagement for safety related work in their communities. The City of Fayetteville used the Safety Action Plan to apply for SS4A implementation funding, and on December 13, 2023, they were awarded $25M in SS4A funding —the second largest award in the nation. Toole Design is continuing this work in Phase 2 of the NWARPC's Regional Vision Zero effort, which was awarded a USDOT Safe Streets and Roads for All (SS4A) Supplemental Planning Grant. Under this extension of the regional Plan, Toole Design will develop a regional Complete Streets Design Guide that provides both design and process guidance for implementing safer streets for all modes, create individual Comprehensive Safety Action Plans for Bentonville, Centerton, Fayetteville, Rogers, and Springdale, and craft a variety of community engagement strategies and tools for the region. FAYETTEVILLE SS4A GRANT SUPPORT FAYETTEVILLE, AR Toole Design supported the City of Fayetteville in their successful $25M application to the Safe Streets and Roads for All (SS4A) Implementation Grant program, which is enabling the City to address five high priority corridors for life-saving road safety improvements. The application built upon the roadway safety analyses, Fayetteville grant support plan. community engagement, high injury network (HIN), and action items identified in the NW Arkansas Regional Vision Zero Plan. Toole Design provided city -level mapping and analysis of killed and serious injury WSI) crashes by mode, crash type, and other contributing factors along regional HIN corridors within the city. The team then focused on project feasibility and prioritization, evaluating the corridors for their alignment with the city's growth and mobility plans, equity analyses, existing right-of-way, and match funding availability. For the selected corridors, Toole Design then assisted in assessing project readiness and establishing a high-level, phased project schedule for completing design and construction within the grant's five-year timeline. Finally, the project team worked to refine the application narrative to ensure a direct response to the Selection Criteria included in the USDOT's Notice of Funding Opportunity. ALAMEDA COUNTY SAFE ROUTES TO SCHOOLS PROGRAM ALAMEDA COUNTY, CA Healthy Kids, Safer Streets, Strong Communities! The Alameda County Safe Routes to Schools (SR2S) Program is one of the largest safe routes programs in the nation. Each year, the program serves thousands of students at over 280 elementary, middle, and high RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 19 schools. Since 2017, Toole Design has led the program's Education and Outreach arm in collaboration with our non-profit partners, TransForm. As the prime consultant, we support Alameda County Transportation Commission (Alameda CTC) to manage and grow the program, recruit new schools, design programming and curriculum, and implement creative encouragement and education campaigns. Program Management and Administration Toole Design supports the Alameda CTC Program Manager to lead this large and complex program. We provide daily project management and administration that includes staff and subconsultant oversight, scheduling, budget management, grant compliance, public relations and media, quality assurance/quality control, coordination with elected officials, and coordination with school districts. We also assist in managing relationships with program partners such as MTC, the Alameda County Public Health Department, the National Safe Routes Partnership, and peer safe routes programs in the Bay Area. Over the past five years, the program has grown and evolved, largely due to Toole Design's stellar client services, program management tools, and robust QA/QC procedures. Encouragement, Education, and Training Toole Design oversees a team of TransForm site coordinators that implement on -the -ground programming at our 280+ schools. The site coordinators recruit and retain schools and school champions. Champions are parents, teachers, or administrators who work with us to implement the program at their school, and they are an essential piece of the program's success. Through events, trainings, presentations, classroom resources, and take-home materials, we encourage students to (safely!) walk, bicycle, scooter/skate, carpool, or take transit to and from school. At the heart of the program are four county -wide events that engage thousands of students each year: International Walk and Roll to School Day, the Golden Sneaker Contest, Bike to School Day, and a specialized event for high schools. We also offer ongoing events to keep kids moving throughout the year; these include Walk and Roll to Schools Days, Walking School Buses, Bike Trains, and Wellness Walks. Beyond events, the Toole Design Team also develops age -appropriate curricula that focus on behavioral change. Our in -classroom educational modules include a Transportation Storytime for elementary schools, "Go Green" for middle schools, multimodal Travel Training for middle and high schools, and Rail Safety Training for all ages. We update our curricula on an ongoing basis in response to school needs and interests, feedback from teachers and students, and evolving best practices for Safe Routes to School education. Equity The Toole Design Team is responsible for the Access Safe Routes Program, which delivers a comprehensive school travel program at the most disadvantaged and high -collision schools in Alameda County. This program was added in early 2020 with the aim of addressing the Equity element of the Safe Routes to Schools' b Es framework. As of the start of the 2022-2023 school year, over half of the eligible schools have enrolled in the Access program. Outreach and Communication The Toole Design Team leads all public -facing program communications. We manage the program website and publish a newsletter that goes out to 1,000 parents, teachers, school champions, and administrators each month. In coordination with ACTC's communication staff, we develop compelling, eye-catching social media content for Twitter, Facebook, and Instagram. Toole Design developed a program Branding Guide and a Communications Master Plan to ensure that all program communications are consistent, appropriate for their intended audience, user-friendly, and compelling. Together, these two documents provide program staff with guidance on messaging, language, copy-editing, graphics, photos, and icons. Toole Design also conducts quality assurance for all program communications to ensure that they meet our high standards for professionalism and clarity. Youth Leadership The Alameda County SR2S Program includes an active high school program, and Toole Design supports the high school site coordinators to implement monthly programming at 20 schools. Informed by national best practice, we established a Youth Task Force, which is a group of high school students that implement their RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 20 SR2S program and their schools, help run events for the younger grades, and encourage peers to get involved. Each year, we work closely with the Youth Task Force to implement a countywide high school event, with examples including Cocoa for Carpools or the Creation for Transportation art contest. We also offer specialized high school curricula that dive deeper into the issues high school students care about, such as the climate crisis and mobility justice. Walk R011 IoScW'Dc,�! �i OLIVEIRA Activities as part of Safe Routes to School programs in Alameda County, La Crosse, and San Pablo (from top to bottom). LA CROSSE SAFE ROUTES TO SCHOOL UPDATE LA CROSSE, WI Toole Design helped the City of La Crosse analyze and re -focus its Safe Routes to School (SRTS) initiatives by delivering two components: a Strategic City Plan with recommendations for changing policies and expanding education and encouragement programs, and school neighborhood infrastructure plans for all 22 schools in the City. During our information gathering phase, we solicited input from residents and agency staff via surveys, student focus groups, and stakeholder interviews. The final SRTS Plan recommends a list of strategies and actions to build the La Crosse Safe Routes to School program and have a greater impact on the students and families living in La Crosse. From an infrastructure perspective, the project team conducted detailed fieldwork to record arrival and dismissal behaviors and infrastructure improvement opportunities at all 22 schools. These observations were then analyzed and developed into engineering recommendations for 11 school neighborhood plans. The Plan prioritized investments in both infrastructure and programming at the top five schools that were most likely to see a mode shift to more students walking and biking to school. In response to COVID-19, Toole Design worked with the City to re -scope the engagement away from public meetings to an online video format and outdoor demonstration projects that permit social distancing. We helped the City build a temporary neighborhood greenway on a eight -block street to give residents near two schools a safer corridor for walking and biking. SAN PABLO SAFE ROUTES TO SCHOOL MASTER PLAN SAN PABLO, CA Toole Design worked with the City of San Pablo to develop the City's first ever Safe Routes to School Master Plan. Toole Design evaluated safety and mobility conditions around 10 schools in San Pablo and made recommendations for education, encouragement and engineering interventions. San Pablo is a low income, ethnically diverse city. More than half of the RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 21 City's residents are Hispanic or Latino and over 90% are non -white. The San Pablo Safe Routes to School Master Plan improved safety and comfort for many low income students of color in San Pablo as they walk, bike, and take transit to school. To meet community needs, Toole Design created an equity -infused engagement process. Toole Design used three equity tools including: 1) Spanish translation and interpretation; 2) working directly with principals, Beacon Directors, and the Youth Commission to leverage existing systems of communication; and 3) a user-friendly, age -appropriate mapping tool to capture input. As part of the project, Toole Design led a temporary demonstration of recommended designs along a key route to two elementary schools. Using temporary M and quick -build materials, the project team installed a bus boarding island, a two-way separated bicycle lane, a high visibility crosswalk, and a curb extension. The overwhelming community support generated by the event helped the City to successfully apply for and secure implementation funds. BILLINGS SAFE ROUTES TO SCHOOL STUDY UPDATE BILLINGS, MT The Billings Safe Routes to School Plan update is a forward -thinking strategy for programs and projects in the City of Billings that identified barriers, opportunities, and systemic changes to make walking, biking, and rolling safer and more attractive for students and their families in Billings. This project looked at all the City's 22 elementary schools and provided project, policy, Billings Safe Routes to School CC9 WALKING AND BIKING TIPS Walking and bicycling to and from school are great ways to get a jump start to your day! Walking or bicycling to school improves children's concentration, boosts moods and alertness, and enhances memory, creativity, and overall learning. Here are a few tips to make sure you get to school safely, no matter how you choose to travel: If you're walking... • Look before you cross — look left, right, and left again before crossing the street. • Cross at corners or at a marked crosswalk. If you can, cross where there's a crossing guard —they love to help! • Don't assume that vehicles will stop for you. Use eye contact and hand signalsto communicate before crossing, and make sure to wait until all lanes of traffic are clear or stopped before you cross. • If you can, walk with a parent or a friend (it's safer and more fun!). If you're biking... • Always wear your helmet and buckle it every time. To best protect your head, your helmet must fit properly — snug and level on your head, just above your eyebrows. • Be predictable. Follow the same rules of the road as drivers when riding your bike. This includes obeying ALL stop signs and traffic signals, as well as yielding to pedestrians. • Talk with your parents about where you can ride on the street and where you should ride on the sidewalk. When riding on the street, ride on the right-hand side of the road, in the same direction as traffic. Watch out for turning cars and cars coming out of driveways. If you are riding on the sidewalk, slow down for pedestrians and give them priority. Tip sheet for students and families. If you're driving... • Slow down in school zones or when students are nearby. • Do not use your cell phone while driving, even hands -free. • Yield to people walking and biking, and always follow the directions of crossing guards. • Make sure students enter and exit the vehicle on the curb side of the street. Have student walk to the nearest intersection to cross. • Avoid making U-turns, double-parking, blocking crosswalks and other unsafe movements. • Stop for school buses with red flashing lights on both sides of the street. • Consider parking a few blocks away and walking your student the rest of the way to school. This reduces congestion around the school and adds a little exercise to your day! U earn moree Billingss to Schoolam?tin rl.com/ovement! RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 22 and programmatic recommendations using information gleaned from a variety of methods —walking audits with City staff and community members, an interactive online map, principal interviews, and continual engagement with a diverse project advisory committee. Using input from these sources and topical knowledge, the team produced a list of around 100 projects that would improve walking and biking conditions citywide. Next, the team grouped these projects into three tiers using existing and regularly updated data to prioritize the projects based on traffic safety, feasibility, demand, and equity. This prioritization process was designed to be replicable to allow the City's Safe Routes program to rerun the process when projects are completed, roadway changes are made (e.g., a change in speed limit), and/or demographic shifts occur (e.g., rates of free and reduced lunch change). To complement the project recommendations, the plan also included programmatic and policy recommendations to ensure that the Safe Routes program becomes more established in the school community, continues to leverage and expand community partnerships, and increases its involvement in school policy decisions. Lastly, the plan included walking maps for each school with specific routes designated based on sidewalks, crossing infrastructure, crossings guards, and other factors that would make walking safer and more comfortable for students and their families. The plan was unanimously adopted in July 2022 is and already being implemented. VIRGINIA DEPARTMENT OF TRANSPORTATION SAFE ROUTES TO SCHOOL PROGRAM Since 2010, Toole Design has provided staff support for the Virginia Department of Transportation's (VDOT) Safe Routes to School (SRTS) program, helping to plan, develop, implement and evaluate all aspects of the statewide program. Our work has facilitated the sustainable evolution of the program through changes in program funding and leadership. In 2012, we developed the first VDOT SRTS Strategic Plan and launched an annual Student Travel Tally week to support local and statewide evaluation efforts. In 2013, the VDOT SRTS program began awarding funding for School District SRTS Coordinators to support broader adoption of SRTS programs within school districts across the state. Toole Design delivers an onboarding webinar for new grantees, manages a coordinator listserv, oversees required grantee reporting, and facilitates quarterly conference calls, webinars and biannual trainings (online and in person) to coordinate statewide activities and promote sharing of best practices among local coordinators. Toole Design also developed and manages VDOT's statewide SRTS outreach and marketing campaign, which serves to encourage and support sustainable local programs. Specific activities include a dynamic website, quarterly e-newsletter, and email blasts, along with a mini -grant program to encourage first time schools and support existing programs. When the VDOT SRTS program managed infrastructure grants directly through the Federal Safe Routes to School funding, Toole Design supported the development and review of required school travel plans. When dedicated SRTS funding expired and infrastructure grants were moved to VDOT's Local Assistance Division, Toole Design developed an enhanced walkability review that identifies specific infrastructure and programmatic recommendations for individual schools. The resulting reports are a concise summary of specific recommendations that can be used in TAP grant applications. In 2020, we developed the program's first SRTS Success Book, a graphically engaging and story -based 10-year evaluation of the program The SRTS Success Book informed the development of the first ever Program Annual Report. This report will annually evaluate the program, it's successes, and lessons learned. Bike to School Day advertisement. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 23 REFERENCES Toole Design is proud of the work we have done across North America to make walking and biking to school safer. Please contact our client references below to learn about their experiences working with us. CITY OF AUSTIN PUBLIC WORKS DEPARTMENT Craig McColloch, PE, Project Manager 505 Barton Springs Road, Suite 1300, Austin, TX 78704 512.974.2968, craig.mccolloch@austintexas.gov Toole Design developed a prioritized list of engineering solutions for increasing safe active transportation options based on infrastructure audits around 137 elementary and middle schools, informing our ability to scale SRTS efforts for achievable outcomes. In our role as staff augmentation partners, Toole Design staff also work on behalf of the department's SRTS Program implementing over $40 million in project funds. ALAMEDA COUNTY TRANSPORTATION COMMISSION Leslie Lara-Enriquez (currently with Bay Area Metro) 375 Beale Street, Suite 800 San Francisco, CA 94105 415.778.5258, Mara-enriquez@bayareametro.gov Toole Design has led the Education and Outreach contract for the Alameda County Safe Routes to Schools Program (Alameda SRTS) for the Alameda County Transportation Commission since 2017. This is one of the largest SRTS programs in the U.S. with over 200 elementary, middle, and high schools included. BILLINGS METROPOLITAN COUNCIL Elyse Monat, Active Transportation Planner 2825 3rd Avenue N, 4 t h Floor, Billings, MT 59101 406.247.8637, monate@billingsmt.gov The Billings Safe Routes to School Plan update is a forward -thinking strategy for programs and projects in the City of Billings that identified barriers, opportunities, and systemic changes to make walking, biking, and rolling safer and more attractive for students and their families in Billings. This project looked at all the City's 22 elementary schools and provided project, policy, and programmatic recommendations using information gleaned from a variety of methods —walking audits with City staff and community members, an interactive online map, principal interviews, and continual engagement with a diverse project advisory committee. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 24 "00 -4W -dodo LIST OF PROJECT PERSONNEL ORGANIZATION CHART Toole Design has assembled the following team to work with the City of Fayetteville on their Safe Routes to School Plan. We have a deep bench of staff throughout North America with expertise in safety to call upon for additional support if needed. Subject leads are in bold. We have included the estimated number of hours each staff member is anticipated to work on this project in Section F. Availability. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 25 PROFESSIONAL HIGHLIGHTS Years of Experience: 29 Toole Design: 2013-Present URS Corporation: 2007-2013 Parsons Brinckerhoff: 1998-2007 EDUCATION/ CERTIFICATION Master of City and Regional Planning, Clemson University: 1998 Bachelor of Science, Architectural Design, Clemson University: 1995 TOOLE DESIGN ERNEST BOUGHMAN, III, AICP PRINCIPAL -IN -CHARGE Ernie is Toole Design's Director of Operations for the Southern U.S. Ernie has provided leadership for the planning and design of transportation facilities that increase safety, comfort, and convenience for people driving cars, riding bikes, walking, and using transit, enabling people of all ages and abilities to harmoniously travel together. He often provides instruction on the intersection between Context Sensitive Solutions and Complete Streets. SELECTED PROJECT EXPERIENCE South Carolina Safe Routes to School Resource Center As part of the South Carolina Safe Routes to School Resource Center, Ernie assisted with the travel plan task. As the lead planner developing the travel plan, solutions were developed to improve the safety and comfort of students choosing to walk or bike to Beaufort Elementary in the Lowcountry of South Carolina. Solutions included low-cost ideas, such as striping and signage that could be installed by the local Department of Transportation maintenance office, as well as more capital intensive recommendations that could be implemented over time as funding is realized. American Institute of Georgia Safe Routes to School "Pop -Up" Improvement Event Toolkit Certified Planners As part of travel plan assistance services for the Georgia Safe Routes to School A P P O I N T M E N T S/ (SRTS) program, Ernie authored a toolkit for the implementation of "pop-up" A F F I L I A T 10 N S improvements. The toolkit was designed to assist local schools in realizing temporary pop-up improvements that can show a school community how small American Planning Association changes can make a big difference for everyone who travels to and from school. The toolkit included step-by-step directions for implementing pop-up improvements, from how to get permission from state and local governments to materials needed to put the improvements in place. Northwest Arkansas Safety Action Plan Ernie is providing leadership for Phase 2 of a Safety Action Plan for the Northwest Arkansas Regional Planning Commission (NWARPC). As Principal -in -Charge, Ernie is responsible for ensuring that staff resources are available, services are responsive to client needs, and the final deliverable is of a high quality and meets the tenets of the Safe Streets and Roads for All (SS4A) program. While the plan is regional in scope, localized analyses were conducted to assist individual communities in applying for SS4A implementation funding. With completion and adoption of the Plan by NWARPC and member governments, Toole Design is now assisting with follow-on services, including a Complete Streets Design Guide. Northwest Arkansas Bike Infrastructure Plan Ernie served as Project Manager for the creation of a bike infrastructure network in Northwest Arkansas. In 2015, the region completed a bicycle and pedestrian plan that included nearly 1,800 miles of bicycle facilities, but the communities within the region struggled to know where to start on implementation. The Bike Infrastructure Plan identifies 11 core projects and includes conceptual designs for each, as well as design guidelines for the region. The Plan tees up world -class projects for implementation; in fact, Ernie is already overseeing the final design of several of these projects. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 26 TOOLE DESIGN JARED DRAPER, AICP PROJECT MANAGER P R 0 F E S S 1 0 N A L Jared has a blend of public and private planning experience in multimodal H I G H L I G H T S transportation projects, land use planning, and site design. He has experience with Years of Experience: 14 public facilitation, corridor and small area planning, land development, and long Toole Design: 2016-Present range planning efforts. His work has enabled communities to realize the value and benefits of planning solutions that are attractive and reflect the local character. City of Commerce City, CO: Jared brings strong Complete Streets experience and has utilized GIS and on- 2011-2016 the -ground site assessments to develop streets for all users. He has the ability to Ten at the Top: 2010-2011 balance the needs and the context of a community with innovative transportation solutions that improve functionality and address local needs. EDUCATION/ CERTIFICATION SELECTED PROJECT EXPERIENCE Master of City and Northwest Arkansas Safety Action Plan Regional Planning, Jared is leading Phase 2 of the development of a regional safety action plan for the Clemson University: 2011 Northwest Arkansas Regional Planning Commission (NWARPC). As Project Manager, Bachelor of Arts, Jared is responsible for prioritizing safety through each element of the Plan —data Spanish Language and Sociology, analysis, stakeholder and community engagement, countermeasure selection, project NC State University: 2008 and policy recommendations, and strategic phasing and funding development. He has American Institute of partnered with communities across the region to identify high -injury corridors and Certified Planners establishing resources to address historical crash locations while being proactive to reduce risk to users throughout the entire regional street network. APPOINTMENTS/ A F F I L I A T 10 N S Austin Safe Routes to School Infrastructure Plan, Austin, TX American Planning Association Jared served as Project Planner for this project focusing on increasing the number of comfortable and safe facilities for students to walk and bike to school. In this capacity, Association of Pedestrian and he conducted walk audits and developed infrastructure recommendations at 118 Bicycle Professionals schools in Austin. This project was supported by a $27.5 million Mobility Bond Greensboro SRTS Evaluation and Traffic Playground Toolkit, Greensboro, NC Jared managed and led the development of the evaluation plan and traffic playground toolkit for the City of Greensboro. This project created program collateral, evaluation materials, and a toolkits with resources and guidance to be used by schools, the parks department, and local partners to encourage children of all abilities to walk or bike to school. Jared facilitated conversations with stakeholders to guide the development of evaluation and toolkit elements that meet the unique needs of the Greensboro community. Greensboro's traffic playground toolkit provided design options that could be deployed for small events or larger permanent installations to allow for children to learn about roadway safety through play. Georgia SRTS Resource Center Jared's project efforts included analyzing and prioritizing conceptual improvement recommendations utilizing Safe Route to School (SRTS) engineering, education, encouragement, enforcement, and evaluation best practices. Jared worked closely with the SRTS teams for each respective school to understand the existing conditions and develop recommendations to encourage walking and biking to school. His worked included site field work in the community to identify challenges and opportunities for students that walk or bike to school. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 27 PROFESSIONAL HIGHLIGHTS Years of Experience: 24 Toole Design: 2006-Present Partners for Active Living: 2000-2006 EDUCATION/ CERTIFICATION Master of Public Health, University of South Carolina: 1995 Bachelor of Science, Management, Clemson University: 1992 APPOINTMENTS/ AFFILIATIONS Instructor, National Safe Routes to School Master Trainer, National Safe Routes to School TOOLE DESIGN DIANE LAMBERT, MPH STRATEGIC ADVISOR Diane is a Senior Planner and is recognized as one of the nation's foremost experts in school travel and Safe Routes to School (SRTS). As Toole Design's SRTS Practice Lead, she has dedicated much of her career to promoting active and healthy communities and initiating SRTS programs across the country, working at local, state and national levels. Locally, Diane has facilitated numerous community planning sessions and developed school travel plans that identify engineering, education, encouragement and enforcement strategies to enable more children to safely walk or bicycle to school. She has worked on SRTS programs in over 15 states, and she has assisted with the development of state SRTS strategic plans in Virginia, Minnesota, and Florida. Nationally, Diane has developed national child safety education resources and led research on state SRTS best practices. She led the development of the National Highway Transportation Safety Administration (NHTSA) Child Pedestrian Safety Curriculum, and supported the development of the Federal Highway Administration's (FHWA) updated Pedestrian Safer Journey and Bicycle Safer Journey e-learning modules. In 2007 Diane conducted an assessment of newly established state SRTS programs to identify common program structures and funding distribution procedures, and she served as professional support to the National SRTS Task Force as it prepared a report that was delivered to Congress in 2008 (the report provided an overview of the successes and challenges of the Federal SRTS legislation and outlined recommended strategies to continue the advancement of SRTS in the United States). SELECTED PROJECT EXPERIENCE Safe Routes to School Curriculum Toolkit and Program Analysis and Evaluation, Philadelphia, PA Diane led a team in the development of child safety education materials for the City of Philadelphia's safe routes to school (SRTS) program —Safe Routes Philly. As the city strives to align their SRTS and Vision Zero programs, Toole Design revised Safe Routes Philly's child safety education materials, messaging elements, and program evaluation metrics to support the Vision Zero initiative. As project manager, Diane oversaw the development of 35 separate deliverables within a short timeframe, including pedestrian and bicycle safety and skill lessons for students in grades K-5, a safety-themed activity booklet for children ages 8-11, a series of active transportation lessons for high school students that introduce more complex thinking on historical transportation practices and behaviors, and parent/caregiver tip sheets on child pedestrian safety and video storyboards to support Safe Routes Philly's parent education efforts. National Center for Safe Routes to School Diane served as Project Manager for the National Center for Safe Routes to School, which was the Clearinghouse for the Federal Safe Routes to School (SRTS) program from September 2005 through December 2016. She oversaw the development of new resources, and managed training development and delivery nationwide, including updates and instructor training for the SRTS National Course. Diane also assisted with oversight of subcontractor tasks, and operated the National Center's webinar program. Diane supported the National Center in writing a 10-year report for Federal Highway Administration. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 28 PROFESSIONAL HIGHLIGHTS Years of Experience: 15 Toole Design: 2023-Present People for Bikes: 2020-2023 BLDG Memphis: 2014-2020 Memphis Urban Area Metropolitan Planning Organization: 2010-2014 Center for Applied Earth Science and Engineering Research:2009-2010 TOOLE DESIGN JOHN PAUL SHAFFER, AICP DEPUTY PROJECT MANAGER John Paul is a Senior Planner with both public and private sector experience in multimodal transportation planning, public policy, and community engagement. He has served clients across the southeastern U.S. by leading complete streets and micromobility projects, multi -disciplinary public engagement, and program development and evaluation. John Paul's work is focused on planning for active mobility, design guidance, and performance measurement. SELECTED PROJECT EXPERIENCE Northwest Arkansas Safety Action Plan Phase 2 John Paul is leading the development of local Safety Action Plans for Bentonville, Centerton, Fayetteville, Rogers, and Springdale in Northwest Arkansas. The planning process will include creating city -specific High Injury Networks, tailored countermeasures and safety strategies, and customized outreach strategies for each community. EDUCATION/ C E R T I F I C A T 1 0 N Walmart Move Mobility Hub and Micromobility Program, Bentonville, AR For Walmart's Bentonville home office, John Paul led quick -build infrastructure Master's Degree, City and installations, bicycle parking expansion, a shared micromobility pilot program, and Regional Planning, The University of Memphis: 2010 policy and program design toward the company's effort to achieve 10% of corporate associates commuting by non-SOV modes. Bachelor of Arts, Jazz Studies, University of New Orleans: 2002 Memphis 3.0 Comprehensive Plan, Memphis, TN Political Science, Tulane John Paul served as the community engagement co -lead for the city's award - University: 1999 winning comprehensive plan, its first in nearly 40 years. He led a robust community engagement process that connected with over 15,000 residents and American Institute of served as a technical advisor and working group chair for the transportation and Certified Planners mobility plan elements. A P P O I N T M E N T S/ Arrive Happy Employer Bike Program Road Map, Bentonville, AR A F F I L I A T 10 N S John Paul served as the project manager for this employer resource. He led a American Planning Association team of TOM and communications experts in developing a comprehensive guide for Association of Pedestrian and employer active commute programs, including an end -of -trip facilities planning tool Bicycle Professionals and playbook for commuter engagement. Memphis WalkabRity Toolkit, Memphis, TN AWARDS John Paul guided the creation and implementation of a resource toolkit for local Charter Award in the governments and community groups. The toolkit's use included audits of pedestrian Metropolis, City, and Town facilities, identifying improvement projects, and coordinating safety outreach in Category —The Congress for the partnership with the Tennessee Highway Safety Office and NHTSA. New Urbanism: 2021 Mid -South Regional Resilience Plan, Memphis and Shelby Counties, TN Daniel Burnham Award for a Comprehensive Plan— John Paul managed a bi-state community outreach effort, beginning with the American Planning county's successful application to HUD's National Disaster Resilience Competition. Association: 2020 This was followed with a set of comprehensive recommendations for mitigating the impacts of climate and extreme weather and other environmental threats in the Memphis metro area. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 29 PROFESSIONAL HIGHLIGHTS Years of Experience: 18 Toole Design: 2023-Present Air Regulations Consulting: 2023-2023 JEO Consulting Group: 2013-2023 AECOM: 2012-2013 Black & Veatch: 2011-2012 Atkins Global: 2006-2011 EDUCATION/ CERTIFICATION Bachelor of Science, Civil Engineering, Texas A&M University: 2006 Professional Engineer: AR, AL CO, IA, KS, NE, OH, SD, TX, WY LEED Accredited Professional AWARDS National Top Job of the Year, Norfolk Braasch Avenue Downtown Revitalization Project, Project Manager Best Study, Research, & Consulting Engineering Services Project, Lincoln Downtown Irrigation Management Plan, Project Manager, American Council of Engineering Companies Nebraska: 2020 Best Concrete Pavement Repair Project, Albion Fairview Street Improvement Project, Project Manager, Nebraska Concrete Paving Association: 2019 TOOLE DESIGN NATHAN BOONE, PE, LEED AP° INFRASTRUCTURE LEAD Nathan has extensive design and management experience in recreation, urban, and rural infrastructure improvement projects. With experience varying between asphalt mill and overlay, multi -block street reconstruction, multi -use trail projects, highway preservation projects, and citywide curb ramp replacements, he has a thorough understanding to right -size an approach to the needs of the project. These projects have also utilized funding and followed respective processes for Recreational Trails Program, Transportation Alternatives Program, Community Development Block Grant Programs, and Safe Routes to School Programs. Nathan understands the importance of bringing the right people, at the right time, to the table to cultivate collaboration and progress for the communities in which we live, work, and play. SELECTED PROJECT EXPERIENCE Northwest Arkansas Regional Safety Action Plan Phase 2 Nathan is leading the development of the Complete Streets Design Guide to serve as a Northwest Arkansas regional resource for planning, designing, and implementing Complete Streets. The guide development process includes stakeholder coordination, review of existing conditions/best practices, and establishment of street design principles and street types. Rousseau Elementary School Circulation and Safe Routes, Lincoln, NE Nathan was the Civil Design Lead to evaluate the circulation patterns for vehicles and pedestrians during pick-up and drop-off hours and design proposed improvements to increase staff parking, efficiency in pick-up and drop-off movements, and safety for children walking and bicycling to school. The process including extensive collaboration with school staff and parent representatives to identify equitable, cost-effective solutions. Citywide Curb Ramp Inventory and ADA Transition Plan, Waverly, NE Nathan was the Project Manager for the inventory of a citywide curb ramp inventory and developing of an ADA transition plan. Given the size of the city, it was a challenge to efficiently and accurately collect data of every curb ramp to prioritize implementable improvements. Multiple small -working groups dispersed across the City with handheld GPS units to populate a GIS database of data. Nebraska DOT District Curb Ramp Designs Nathan led the civil design task for this multi -city project to redesign curb ramps within DOT right-of-way for PROWAG compliance. The project evaluated and identified preferred design alternatives for each curb ramp in locations with extensive longitudinal slope, while minimizing right-of-way needs and impacts to adjacent landowners. A thorough understanding of PROWAG allowed the design team to develop alternatives that met accessibility needs while maintaining as much existing infrastructure as reasonable. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 30 PROFESSIONAL HIGHLIGHTS Years of Experience: b Toole Design: 2018-Present Jaunt Regional Transit: 2019-2020 TOOLE DESIGN 114ZIAn wifilln-WiL PLANNER Henry is a planner with a background in geography. He has experience working on multimodal transportation projects at the public, private and agency level, and specializes in comprehensive planning, GIS analysis and visual communications. He is passionate about using maps and graphics to bring complex data to life and tell compelling stories about the places we love. He has worked with cities and DOTs across the southeast on transit system redesigns, pedestrian safety initiatives, and bicycle and pedestrian plans. City of Charlottesville: 2018 SELECTED PROJECT EXPERIENCE E D U C A T I O N/ Northwest Arkansas Safety Action Plan CERTIFICATION Henry is working with the Northwest Arkansas Region to develop Phase 2 of its Master of Science, Urban inaugural Vision Zero Action Plan. Serving as both a lead planner and an analyst, he and Environmental Planning, is responsible for creating a logo and brand for the plan, developing custom online University of Virginia: 2021 engagement tools, and delivering polished maps, graphics, and written materials. Bachelor of Arts, Geography, Henry is coordinating tasks between planners, managers, and data scientists Virginia Tech: 2018 understand regional crash data spanning three counties and two states and communicate the vision of safe streets for all. Clemson University ADA Project, Clemson, SC Henry is working as a planner to help Clemson University make their campus more welcoming and accessible to people of all abilities. The project will provide a detailed review of the current accessibility conditions across campus including GIS analysis of accessible routes, building entrances and available accessible parking. Henry is conducting interviews and in -person outreach with staff and students, and developing outreach materials to open a conversation about accessibility with the Clemson community Sonoma County Vision Zero Action Plan, Sonoma County, CA Henry is working on a team of planners and researchers from across the country to develop an inaugural Vision Zero Action Plan for Sonoma County. He is responsible for analyzing and interpreting crash data and developing data -driven goals and action items that will give the client a clear path towards achieving zero traffic related deaths and serious injuries. NCDOT Interim Design Guide Henry is serving as a planner and reviewer for an innovative pilot program bringing low-cost, interim design safety projects to communities across the state of North Carolina. These projects limit exposure for pedestrians and bicyclists by shortening crossing distances and increasing separation between from vehicle traffic. Henry is responsible for developing branding and marketing materials for the program, and he is assisting with a web -based application tool that helps local staff and elected officials visualize how proven safety countermeasures could be deployed at specific sites in their community. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 31 PROFESSIONAL HIGHLIGHTS Years of Experience: 7 Toole Design: 2022-Present Arcadis: 2018-2022 Georgia Department of Transportation: 2017 EDUCATION/ CERTIFICATION Bachelor of Civil Engineering, Kennesaw State University: 2018 TOOLE DESIGN PHIL VEASLEY, PE ENGINEER Phil is an engineer with experience in the modeling, analysis, outreach, coordination, and design of transportation projects. Phil specializes in CAD work and Synchro modeling. He has served clients throughout the Southeastern U.S. by aiding in various projects such as concept reports, corridor planning studies, safety improvement, and noise analysis. SELECTED PROJECT EXPERIENCE Bentonville Bikeway Designs, Bentonville, AR Phil serves as a designer for a variety of quick build projects that improve the safety and accessibility of on street bike routes in Bentonville. He uses AutoCAD to produce construction documents including details and typical sections. Phil also produces cost estimates for the projects. Professional Engineer: NC University Lakes Project, Baton Rogue, LA Phil helped analyze and design the conceptual plans for the University Lakes Project adjacent to the LSU campus. The CAD plans included pedestrian and bicycle crossings as well as signing and striping layouts. Athens Bikeway Striping, Athens -Clarke County, GA Phil served as a designer for the striping plan update at various intersections. He used AutoCAD to identify and design innovative intersections within the existing footprint to enhance safety for users on bicycles. VDOT GAP 2022, Washington, VA Phil served as a designer for the conceptual plans for a trail and sidewalk network as well as safety improvements in Rappahannock County. The plans are being produced in Microstation and will be used for grant applications. Phil presented the conceptual plans to the clients and produces cost estimates. ATLDOT Jackson Street Bridge Parklet, Atlanta, GA Phil served as a designer for the pro-bono plans to improve Atlanta's Jackson Street Bridge. The design improves the bridge span to include a pedestrian parklet and buffered bike lanes. Forsyth Street Multimodal Project, Atlanta, GA Phil serves as the designer for the plans to create a multimodal corridor along Forsyth Street. This project aims to improve the street for pedestrians and bicyclists, as well as adding enhanced bus stop features. His responsibilities include developing a plan set and cost estimate that balances the needs of all users within the area. GDOT District 6 Pedestrian Signal and Crosswalk Improvements Phil severed as a designer and concept report author for the improvement of signalized intersections and crosswalks in Northwest Georgia. The conceptual design called for the enhancement of signals, ADA ramps, sidewalks and crosswalks at various signalized intersection. Phil aided in the design, concept reporting, and client coordination phases. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 32 PROFESSIONAL HIGHLIGHTS Years of Experience: 15 Toole Design: 2017-Present City of Portland: 2011-2017 American Planning Association: 2010 Multnomah County Health Department: 2010 Community Planning Workshop, University of Oregon: 2007-2009 EDUCATION/ CERTIFICATION Bachelor of Science and Engineering, Environmental Engineering, Michigan Technological University: 2003 Master of Community and Regional Planning, University of Oregon: 2009 APPOINTMENTS/ AFFILIATIONS Association of Bicycle and Pedestrian Professionals American Planning Association AWARDS 2023 CLIDE Award in the Public Planning and Policy Category for the Richardson Active Transportation Plan 2023 Wisconsin APA Innovation Project of the Year - East Central Wisconsin Regional Planning Commission Equitable Engagement Toolkit Mariposa Transportation Center Project: Best Comprehensive Plan 2020 from the APA Small Town and Rural Division Eno Transportation Foundation Scholar: 2009 TOOLE DESIGN SENIOR PLANNER Sara has a unique professional background that has successfully integrated health, equity, and creative community engagement into transportation planning efforts that serve diverse populations. Prior to joining Toole Design, Sara was the lead author and community engagement manager for the City of Portland's Safe Routes to School Policy, which has been a national example for using quantitative and qualitative measures to prioritize projects and programs using an equity lens. She also served as Portland's Pedestrian Coordinator, serving as the City's "front door" for any concern, project, or discussion about the City's pedestrian network or compliance with the Americans with Disabilities Act. Sara is a skilled communicator and public involvement professional, having used her collaboration expertise to lead and successfully create formalized processes for contentious issues that meet policy goals while addressing community needs and concerns. She specializes in public outreach, project prioritization, and incorporating health and racial equity into conversations and projects. SELECTED PROJECT EXPERIENCE Anne Arundel Safe Routes to School, Anne Arundel County, MD Sara is writing the bicycle and pedestrians curriculums for 3rd and K5/1st graders, respectively, for the Anne Arundel County School District. Her efforts began with a best practices review to guide their work, and then moved on to creating an easy - to -follow curriculum for P.E. teachers, materials for the curriculum (including a pedestrian safety felt board), and caregiver guides to be distributed after the classroom sessions. Daly City Vision Zero, Daly City, CA Sara is the lead campaign developer for this project, which aims to create a cohesive suite of materials to educate Daly City residents about the City's Vision Zero policy and projects. The materials and strategy are and will continue to be developed in a way that connects with and respects Daly City's unique demographics, especially in regards to the Filipino community and local elders. OCTA E-Bike Educational Materials, Orange County, CA Sara led the creation of educational materials about safe and courteous a -bike use in Orange County, specifically targeting new a -bike owners and tweens using social media, postcards, and bike hangers. Sara also worked with a social media consultant to create a TikTok video about a -bike safety to reach a younger demographic. Billings Safe Routes to School Study Update, Billings, MT Sara was the Project Manager for this Safe Routes to School project, that looked to identify current barriers to walking and rolling in Billings and create a prioritized project list to encourage active transportation for students. This project included a webmap to gather feedback, on -site walk and bike audits, and close work with the MPO's Project Advisory Committee to ensure the proposed project list is approved and invested in over the coming years. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 33 PROFESSIONAL HIGHLIGHTS Years of Experience: 12 Toole Design: 2014-Present City of Charlottesville: 2012-2014 University of Virginia: 2012-2013 EDUCATION/ CERTIFICATION Master of Urban and Environmental Planning, University of Virginia: 2013 Bachelor of Arts, Environmental Studies, Pitzer College: 2007 American Institute of Certified Planners APPOINTMENTS/ AFFILIATIONS American Planning Association, 2011-Present Co -Chair, APBP National Capital Region Chapter: 2019-2020 Association of Pedestrian and Bicycle Professionals AWARDS Outstanding Plan of Development for Streets That Work; Charlottesville Planning Commission; February 2017 Herman Key Jr. Access to the Disabled Award for Streets That Work; Charlottesville Planning Commission; February 2017 TOOLE DESIGN WENDY PHELPS, AICP SENIOR PLANNER Wendy is a Senior Planner with a background in education and sustainability. Her varied skillset includes project management, public involvement, bicycle and pedestrian planning, program and policy development, and work on Safe Routes to School projects on multiple scales. Wendy has extensive experience conducting field observations and collaborating with designers and engineers to recommend facilities that improve safety and comfort for bicyclists and pedestrians. On all of her projects, she brings creativity, clear communication, and an eye for graphic design. SELECTED PROJECT EXPERIENCE Alameda County SRTS, Alameda County, CA Wendy applied knowledge gained from several years of working with large Safe Routes to School programs to help develop outreach strategies and update educational resources. Her work helped the TransForm site coordinators deliver programs and activities aimed at increasing active transportation to 260 elementary, middle, and high schools throughout the county. Austin Safe Routes to School, Austin, TX Wendy served as the Deputy Project Manager supervising walk audits and the development of infrastructure recommendations at 130 schools in Austin. She trained and managed multiple teams of planners and engineers to conduct walk audits, coordinated public meetings, and reviewed draft deliverables for quality and consistency. This project was funded by a $27.5 million Mobility Bond, ensuring recommendations are implemented within the next five years. Virginia DOT Safe Routes to School Wendy was the Project Manager in charge of ongoing staff support for the Virginia Safe Routes to School Program (SRTS). Toole Design assists with statewide events like Walk and Bike to School Days, handles outreach and communication, administers small grants, as well as trains and supports local SRTS coordinators. As the Project Manager, Wendy maintained the project schedule, created and stuck to the annual budget, coordinated staff assignments, and served as a resource for other SRTS projects. Virginia SRTS Task Force Support Building on the recommendations in the 2021-2026 VA SRTS Strategic Plan that Toole Design developed, the firm supported VDOT as it sought a sustainable, dedicated funding source for Safe Routes to School non -infrastructure projects. Wendy collaborated with colleagues and the State SRTS Coordinator to identify additional funding sources and craft the strategy for gaining Commonwealth Transportation Board approval. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 34 PROFESSIONAL HIGHLIGHTS Years of Experience: 9 Toole Design: 2021-Present Indiana University Marketing and Communications: 2017-2021 Independent Content Creator: 2015-2018 Indiana University Department of English: 2012-2017 Sonic Union Creative Audio: 2010-2012 EDUCATION/ CERTIFICATION Doctor of Philosophy, English, Indiana University: 2015 Master of Arts, English, Indiana University: 2008 Bachelor of Arts, English, New York University: 2005 TOOLE DESIGN LINDSAY SVEEN COMMUNICATIONS MANAGER As Communications Specialist, Lindsay brings her experience as a storyteller and strategist to all projects. She transitioned from higher education to the transportation industry to serve a broader public and help make a difference on the ground. She has managed email, web, print, video, and social media campaigns and enjoys seeing projects through from high-level strategy down to the finest detail. Her background as a scholar and instructor trained her to turn complex ideas into simple words and images. As a bike commuter in NYC, she became a champion of Complete Streets long before she heard that term. SELECTED PROJECT EXPERIENCE Kansas Safe Routes to School Program Lindsay provides communications support for the newly revamped Kansas Safe Routes to School Program. As communications lead for the broader Kansas Active Transportation Enhancement project, Lindsay helped to facilitate the relaunch of the Kansas SRTS Program in coordination with the Walk Bike Roll Kansas Summit in September 2023 and subsequent SRTS webinars. She reviews and edits public - facing content for the SRTS website, newsletter, and social media, and she helped to develop talking points and templates for use by internal program staff. She also provides technical support and guidance for staff using the program's email and web platforms. Alameda County Safe Routes to Schools, Alameda County, CA Lindsay serves as communications lead for the Alameda County Safe Routes to Schools Program. She develops and coordinates content for the monthly newsletter, Certificate in Digital Marketing press releases, executive reports, and the Program's social media accounts. Strategies, Northwestern: 2020 She maintains and updates the Program website. She coordinates with the client and subconsultants to ensure all communications are accurate and timely. She RESEARCH AND also coordinates the translation of Program materials and handles any other P U B L I C A T 1 0 N S communications tasks as they arise. Equitably Community Engagement Requires Learning, Self -Reflection, and Transparency. Planning Magazine. March 2023. Digital With Kristof Devastey and Jennifer Fierman. Engineering for Equity: Asking the Right Questions. ITE Journal. April 2022. With Kristof Devastey, Cipriana Thompson, and Andy Clarke. Vision Zero Safety Education Campaign Toolkit, Lancaster, PA Lindsay assisted with a variety of communications and outreach tasks, including social media strategy, copyediting, and proofreading. She facilitated focus group meetings to listen to community members and compile their feedback on draft social media, email, and other outreach materials. She advised on the voice and tone of project materials, incorporating edits to balance the focus group suggestions with the City's needs and capabilities. Aquidneck Island Bike Network, Aquidneck Island, RI Lindsay is serving as the communications lead for this project. She liaised with graphic design to help develop the logo and branding for the initiative. She set up a Mailchimp account in order to send polished, branded emails related to the campaign. She works closely with the Project Manager to strategize future communications, creates polls to gather information from the Advisory Committee, and maintains the list of all contacts. RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 35 E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT TOOLE (Complete one Section E for each key person.) DESIGN 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS OF EXPERIENCE a. TOTAL 9 . WITH CURRENT FIRM tb�3 Lindsay Sveen, PhD Communications Lead 15. FIRM AND LOCATION (City and State) Toole Design Group, LLC - Madison, WI 16. EDUCATION (DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION (STATEAND DISCIPLINE) Doctor of Philosophy, English Certificate in Digital Marketing Strategies Master of Arts, English 18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.) As Communications Specialist, Lindsay brings her experience as a storyteller and strategist to all projects. She transitioned from higher education to the transportation industry to serve a broader public and help make a difference on the ground. She has managed email, web, print, video, and social media campaigns and enjoys seeing projects through from high-level strategy down to the finest detail. Her background as a scholar and instructor trained her to turn complex ideas into simple words and images. As a bike commuter in NYC, she became a champion of Complete Streets long before she heard that term. 19. RELEVANT PROJECTS (1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (ifapplicable) FHWA Complete Streets Initiative Technical Support Ongoing n/a (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ❑x Check if project performed with current firm a. Lindsay is a lead author in the development of the FHWA Guide of Complementary Skills for Safety Professionals. The guide will help safety engineers and other transportation practitioners bolster their communications skills and "sell" safety concepts within their teams and across the industry. Leveraging her background in professional writing instruction and her daily experience helping transportation professionals promote their ideas, Lindsay wrote the outline and several chapters for this unique resource. For the other chapters, she served as editor. She will also collaborate with the graphic design team to steer the visual content that will supplement the text. Fee: $132K (1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (ifapplicable) Vision Zero Safety Education Campaign Toolkit, Lancaster, PA 2023 n/a b (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ❑x Check if project performed with current firm Lindsay assisted with a variety of communications and outreach tasks, including social media strategy, copyediting, and proofreading. She facilitated focus group meetings to listen to community members and compile their feedback on draft social media, email, and other outreach materials. She advised on the voice and tone of project materials, incorporating edits to balance the focus group suggestions with the City's needs and capabilities. Fee: $40K (1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (ifapplicable) Aquidneck Island Bike Network, Aquidneck Island, RI Ongoing n/a C. (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ❑x Check if project performed with current firm Lindsay is serving as the communications lead for this project. She liaised with graphic design to help develop the logo and branding for the initiative. She set up a Mailchimp account in order to send polished, branded emails related to the campaign. She works closely with the Project Manager to strategize future communications, creates polls to gather information from the Advisory Committee, and maintains the list of all contacts. Fee: $240K (1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (ifapplicable) Beverly Hills Wilshire La Cienega Streetscape Design -Bike Education Outreach Materials, Beverly Hills, CA 2021 n/a d (3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE ❑x Check if project performed with current firm Lindsay developed messaging and oversaw graphic design for National Bike Month outreach materials, including a printed mailer, a newspaper ad, website graphics, and social media. She worked with the project manager to understand the client's needs, concerns, and existing branding. With assistance from technical staff, she crafted copy for social media posts that translated regulations and design features into friendly, accessible language for the general public. She also served as liaison between the project manager and the graphic design team, to manage schedules and guide the look and feel. Fee: $874K RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 36 4 I't AVAILABILITY AVAILABILITY The staff presented in this proposal are the individuals you will be working with. They have the capacity needed to complete project tasks and are ready to start upon Notice to Proceed. In addition, Toole Design has a deep well of professional and technical resources, meaning we can draw on a wide range of additional staff, or specialists, as the need arises. Specific information regarding each staff member's availability is located below. Estimated Staff Name Availability Hours Workload Ernie Boughman 15% 24 Mobile MPO County Bike/Ped Plan; Riverbanks Land Use Principal -in -Charge Transportation Study; Spartanburg Gateway Corridors Plan Austin Intersection Daylighting Study, Bentonville 2024 Jared Draper o 30% Baseline Metrics, Laredo Safety Action Plan; NCSU Morrill 60 Project Manager Drive Bike Lane Design; NW Arkansas Safety Action Plan Phase 2; Spartanburg County Safety Action Plan Alameda County Safe Routes to School; Boston SRTS Diane Lambert Planning and Engineering; Burnaby Safe Routes to School; Strategic Advisor 15% 24 Costa Mesa Bicycle Safety Education; Fresno Safe Routes to School Site Assessment; Georgia Safe Routes to School Resource Center; LADOT Safe Routes for Seniors 2024 Bentonville Grant Opportunities; Bentonville 2024 JP Shaffer o 40% Baseline Metrics; Memphis Mobility Advocacy Plan; NW 96 Deputy Project Manager Arkansas Safety Action Plan Phase 2; Spartanburg County Safety Action Plan Bentonville 2024 Baseline Metrics; Grand Boulevard Cycle Nathan Boone 30% 96 Track; MoPac East -Lied Platte River Study; NCSU Morrill Infrastructure Lead Drive Bike Lane Design; NW Arkansas Safety Action Plan Phase 2; Norfolk Safety Action Plan Henry Cohen Laredo Safety Action Plan; NW Arkansas Safety Action Plan Planner o 40% 110 Phase 2; Raleigh Greenway Map Update; Spartanburg County Safety Action Plan; Third Penny Public Information Website Phil Veasley Athens Barber Street Bike/Ped Design; Houston Main Street Engineer o 40% 120 Shared Bike Lane; Huff Road Multimodal Study; NCSU Morrill Drive Bake Lane Design Sara Schooley Alameda County Safe Routes to School; Bloomington SS4A Senior Planner o 35/0 60 Action Plan; NCHRP 17-97 Strategies to Improve Pedestrian Safety at Night; NW Ohio TSAP; Sun Prairie Vision Zero Wendy Phelps Alameda County Safe Routes to School; Filmore Bike Lanes; Senior Planner o 30% 60 KATE FY2024; Los Angeles County Bike Plan; MAG Safety Action Plan Lindsay Sveen o 30% Alameda County Safe Routes to School; KATE FY2024; 50 Communications Lead Pittsburgh Turtle Creek Connector RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 37 City of Fayetteville RFQ 24-03, Safe Routes to School Planning Services SECTION C: Signature Submittal DISCLOSURE INFORMATION: Proposer shall disclose any possible conflict of interest or disclose any financial interest with the City of Fayetteville, including, but not limited to, City of Fayetteville employees. Proposer response shall disclose if a known relationship exists between any principal or employee of submitting firm or its team members or sub - consultants, and any City of Fayetteville employee, or elected City of Fayetteville Official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your Proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, I am duly authorized to certify the information provided herein is accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. 2. PRIMARY CONTACT INFORMATION: At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. City of Fayetteville, AR RFQ 24-03, Safe Routes to School Planning Services Page 14 of 16 RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 38 Name of Firm: Toole Design Group, LLC Name of Primary Contact: Jared Draper, AICP Title of Primary Contact: Raleigh Office Director I Proposed Project Manager Phone#1 (cell preferred): 919.336.5010 x188 Phone#2: E-Mail Address: jdraper@tooledesign.com I marketing@tooledesign.com 3. ACKNOWLEDGEMENT OF ADDENDA: Please acknowledge receipt of addenda for this Request for Qualification by signing and dating below. All addendums are hereby made a part of the RFQ documents to the same extent as though it were originally included therein. Proposers should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject firm to disqualification. ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 1 Ernest Boughman March 29, 2024 4. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. COMPANY: Toole Design Group, LLC PHYSICAL ADDRESS: 315 S Bloodworth Street, Raleigh, NC 27601 MAILING ADDRESS: 8484 Georgia Avenue, Suite 800, Silver Spring, MD 20910 City of Fayetteville, AR RFQ 24-03, Safe Routes to School Planning Services Page 15 of 16 RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 39 TAX ID#: 05-0545429 SAM UEI#: QGWJWBM76MP5 PHONE: 919.336.5010 FAX: 301.927.2800 E-MAIL: marketing@tooledesign.com ARKANSAS SECRETARY OF STATE FILING #: 800184049 By submitting our r s onseyou certify that you are authorized to represent and bind your com an A SIGNATURE:vw-:tt= PRINTED NAME : Ernest Boughman, III, AICP TITLE: Director of Operations, Southern U.S. DATE: April 16, 2024 END OF RFQ DOCUMENT City of Fayetteville, AR RFQ 24-03, Safe Routes to School Planning Services Page 16 of 16 RFQ 24-03 SAFE ROUTES TO SCHOOL PLANNING SERVICES I TOOLE DESIGN 40 AGREEMENT FOR PLANNING SERVICES Job 040956, Safe Routes to School Planning (City of Fayetteville) PREAMBLE THIS AGREEMENT, entered into this 15 day of October , 2024, by and between City of Fayetteville ("Owner"), and Toole Design Group, LLC ("Consultant"), a corporation existing under the laws of the State of Maryland, with principal offices at 8484 Georgia Avenue, Suite 800, Silver Spring, MD 20910. WITNESSETH: WHEREAS the Owner is contracting with Toole Design Group, LLC for Safe Routes to School Planning services to identify areas of need and prioritize the areas for future projects focused on safety improvements; and, WHEREAS, the Owner's forces are fully employed on other urgent work that prevents their early assignment to the aforementioned work; and, WHEREAS, the Consultant's staff is adequate and well qualified, and it has been determined that its current workload will permit completion of the project on schedule. NOW THEREFORE, it is considered to be in the best public interest for the Owner to obtain the assistance of the Consultant's organization in connection with creating a plan for safe routes to schools. In consideration of the faithful performance of each party of the mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows: 1. PRELIMINARY MATTERS 1.1. "Consultant's Representative" shall be Jared Draper, until written notice is provided to the Owner designating a new representative. 1.2. "Contract Ceiling Price." The Contract Ceiling Price for this Agreement is $124,932. The Contract Ceiling Price is the maximum aggregate amount of all payments that the Owner may become obligated to make under this Agreement. In no event, unless modified in writing, shall total payments by the Owner under this Agreement exceed the Contract Ceiling Price. The Consultant shall not be entitled to receive adjustment, reimbursement, or payment, nor shall the Owner, its officers, agents, employees, or representatives, incur any liability for, any fee or cost, exceeding the Contract Ceiling Price. 1.3. "Contract Price" is aggregate amount of allowable costs and fees to be paid by the Owner under this Agreement. 1.4. "Default" means the failure of the Consultant to perform any of the provisions of this Agreement. Default includes, but is not limited to, failure to complete phases of the work according to schedule or failure to make progress in the work so as to endanger timely performance of this Agreement, failure to pay subcontractors in a timely manner, failure to comply with federal and state laws, and failure to comply with certifications made in or pursuant to this Agreement. 1.5. "Department" or "ARDOT" means the Arkansas Department of Transportation. 1.6. "DOT" means the United States Department of Transportation. 1.7. "FAR" means the Federal Acquisition Regulations, codified in 48 CFR. 1.8. "Owner" means, City of Fayetteville. 1.9. "Fee" whether fixed or otherwise is a dollar amount that includes the Consultant's profit on the job. 1.10. "FHWA" means the Federal Highway Administration. 1.11. "Indirect Cost Rate." The Indirect Cost Rate is defined in the provisions of 48 CFR Part 31 and is also subject to any limitations contained herein. The Indirect Cost Rate for the Consultant under this Agreement shall be 162.15 percent plus 0.05 percent Facilities Capital Cost of Money (FCCM) (FY 2022), unless modified in writing through a supplemental agreement. If applicable, the Indirect Cost Rate for each subconsultant shall be listed in Appendix B. 1.12. Title I Services" are those services provided by the Consultant before the award of the contract for construction of the Project, consisting primarily of engineering services for the planning or design of the Project. 1.13. "Title I Services Ceiling Price." The Title I Services Ceiling Price for this Agreement is $124,932. The Title I Services Ceiling price is the maximum aggregate amount of all payments that the Owner may become obligated to make under this Agreement for fees and costs related to Title I Services. In no event, unless modified in writing, shall total payments by the Owner related to Title I Services exceed the Title I Services Ceiling Price. The Consultant shall not be entitled to receive adjustment, reimbursement, or payment for, nor shall the Owner, its officers, agents, employees, or representatives, incur any liability for, any fee or cost related to, Title I Services exceeding the Title I Services Ceiling Price. 1.14. "Title II Services" are those services provided by the Consultant after the award of the contract for the construction of the Project, consisting primarily of engineering services during the construction of the Project. 15. "Title II Services Ceiling Price." The Title II Services Ceiling Price for this Agreement is not applicable (N/A) for this Agreement. The Title II Services Ceiling price is the maximum aggregate amount of all payments that the Owner may become obligated to make under this Agreement for fees and costs related to Title II Services. In no event, unless modified in writing, shall total payments by the Owner related to Title II Services exceed the Title II Services Ceiling Price. The Consultant shall not be entitled to receive adjustment, reimbursement, or payment for, nor shall the Owner, its officers, agents, employees, or representatives, incur any liability for, any fee or cost related to, Title II Services exceeding the Title II Services Ceiling Price. 16. "Title II Multiplier" (if applicable) is the mark-up by which the fee and indirect costs associated with Title II services are calculated. The Title II Multiplier, which accounts for the fee and indirect costs, is multiplied by the salary rate, as shown on the Schedule of Salary Ranges, of the particular individual(s) performing the Title II services. The Title II Multiplier under this Agreement is N/A unless modified in writing through a supplemental agreement. 2. TYPE OF AGREEMENT 2.1. This Agreement is a cost -plus -fixed -fee contract. The Consultant is being hired to perform professional engineering services in connection with the Project as set forth herein. In consideration for Title I services performed, the Owner will reimburse the Consultant for allowable direct and indirect costs, as defined herein, and pay the Consultant a fixed fee. If Title II services are to be performed, the Owner will reimburse the Consultant for allowable direct costs and also pay the Consultant an amount determined by multiplying the salary rate of the individual(s) performing the Title II services, as shown on the Schedule of Salary Ranges, by the Title II Multiplier. 2.2. The Project to be performed under this Agreement is a federally -assisted project and federal funds will be used, in part, to pay the Consultant. Therefore, notwithstanding any provision of this Agreement, all payments, costs, and expenditures are subject to the requirements and limitations of FAR, and the Consultant shall certify the accuracy of all invoices and requests for payment, along with supporting documentation and any information provided in determining the Indirect Cost Rates. 3. COSTS, FEES, AND PAYMENT 3.1. Allowable costs. 3.1.1.Allowable costs are subject to the limitations, regulations, and cost principles and procedures in FAR, which are expressly incorporated into this Agreement by reference. For the purpose of reimbursing allowable costs (except as provided in subparagraph 2 below, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term costs includes only- 3.1.1.1. Those recorded costs that, at the time of the request for reimbursement, the Consultant has paid by cash, check, or other form of actual payment for items or services purchased directly for the Agreement; 3.1.1.2. When the Consultant is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for— • Materials issued from the Consultant's inventory and placed in the production process for use in its performance under this Agreement; • Direct labor; • Direct travel; • Other direct in-house costs; and • Properly allocable and allowable indirect costs, as shown in the records maintained by the Consultant for purposes of obtaining reimbursement under government contracts; and • The amount of progress payments that have been paid to the Consultant's subcontractors under similar cost standards. 3 3.1.2. Consultant's contributions to any pension or other post -retirement benefit, profit- sharing or employee stock ownership plan funds that are paid quarterly or more often may be included in indirect costs for payment purposes; provided, that the Consultant pays the contribution to the fund within 30 days after the close of the period covered. Payments made 30 days or more after the close of a period shall not be included until the Consultant actually makes the payment. Accrued costs for such contributions that are paid less often than quarterly shall be excluded from indirect costs for payment purposes until the Consultant actually makes the payment. 3.1.3.Allowable costs for travel are reimbursed for actual expenses incurred and are subject to the limitations, regulations, and cost principals and procedures in FAR and the State of Arkansas Travel Regulations as adopted by the Department Accounting Manual, which are expressly incorporated into this Agreement by reference. 3.1.4.Notwithstanding the audit and adjustment of invoices or vouchers, allowable indirect costs under this Agreement shall be obtained by applying Indirect Cost Rates established in accordance with Subsection 3.3 below. 3.1.5.Any statements in specifications or other documents incorporated in this Agreement by reference designating performance of services or furnishing of materials at the Consultant's expense or at no cost to the Owner shall be disregarded for purposes of cost -reimbursement. 3.2. Salaries. The following schedule covers the classification of personnel and the salary ranges for all personnel anticipated to be assigned to this project by the Consultant: 3.2.1.SCHEDULE OF SALARY RANGES Classification Principal -in -Charge Direct Rate Ranges (Hourly) $70 - $115 Project Manager $55 - $75 Strategic Advisor $55 - $75 Engineering Lead III $80 - $100 Engineering Lead II $70 - $85 Engineering Lead 1 $60 - $75 Senior Engineer $55 - $70 Engineer III $40 - $60 Engineer II $35 - $45 Engineer $30 - $40 Senior Landscape Architect $50 - $65 Landscape Architect $40 - $55 Designer II $30 - $40 Designer $25 - $35 Planning Lead III $80 - $95 Planning Lead II $65 - $85 Planning Lead 1 $55 - $70 Classification Senior Planner Direct Rate Ranges (Hourly) $45 - $60 Planner III $35 - $50 Planner II $30 - $40 Planner $25 - $35 GIS Analyst $35 - $50 Technician $35 - $50 Intern $20 - $50 Admin $25 - $35 3.2.2.The Owner shall reimburse the Consultant for overtime costs only when the overtime has been authorized in writing by the Owner. When authorized, overtime shall be reimbursed at the rate of time and one-half for all nonexempt employees. Notwithstanding this provision, the Consultant must comply with all federal and state wage and hour laws and regulations, regardless whether the overtime is considered reimbursable under this Agreement. 3.2.3.Invoices shall be submitted by email in pdf format that cannot be altered to: purchasing@fayetteville-ar.gov; With copies to: ddeifling@fayetteville-ar.gov; mmihalevich@fayetteville-ar.gov; and LPA@ardot.gov 3.3. Indirect Cost Rates. 3.3.1.Allowable indirect costs incurred by the Consultant shall also be reimbursed by the Owner at the Indirect Cost Rate. The Indirect Cost Rate of the Consultant for this Agreement shall be the rate as set forth in subsection 1.11. If applicable, the Indirect Cost Rate for subcontractors shall be determined in the same manner and subject to the same limitations as the Consultant, and shall be listed for each subcontractor identified in Appendix B. The Indirect Cost Rate, or any adjustment thereto, shall not change any monetary ceiling, contract obligation, or specific cost allowance, or disallowance provided for in this Agreement except as provided for in sections 3.3.4. and 3.3.5. The Indirect Cost Rate must reflect the allowable indirect costs pursuant to FAR. 3.3.2.In establishing the Indirect Cost Rate or proposing any adjustment thereto, the Consultant shall, upon request, submit to the Owner, ARDOT, FHWA, or their representatives an audited indirect cost rate and supporting cost data in accordance with the requirements set forth in the current Arkansas Department of Transportation Indirect Cost Rate Audit Requirements. 3.3.3.During the term of this Agreement, if an audit of a subsequent accounting period of the Consultant demonstrates that the Consultant has incurred allowable indirect costs at a different rate than the Indirect Cost Rate, the Indirect Cost Rate shall be adjusted. Any adjustment is subject to the audit and documentation requirements of the FAR and the current Arkansas Department of Transportation Indirect Cost Rate 5 Audit Requirements. Except in the case of a provisional Indirect Cost Rate, as provided in the following subparagraphs, or the disallowance of cost following a subsequent audit, any adjustment to the Indirect Cost Rate shall be effective only prospectively from the date that the adjustment is accepted. 3.3.4.In order to expedite some projects, when an audited indirect cost rate has not yet been submitted and approved, the Owner may extend a temporary waiver and accept a provisional indirect cost rate. This provisional rate must be reviewed by and receive a positive recommendation from the Arkansas Department of Transportation. The provisional cost proposal must be accompanied by written assurance from an independent CPA that he/she has been engaged to audit the costs in accordance with the above requirements. The anticipated audit must be based on costs incurred in the most recently completed fiscal year for which the cost data is available, with the audit scheduled to begin within a reasonable time frame. If the date of the initial cost proposal is within the last quarter of the current fiscal year, the audit may be delayed until the current fiscal year is closed and the final cost data is available. The written assurance from the CPA that he or she has been engaged to perform the audit at an appropriate time is still required. 3.3.5.Once an audited indirect cost rate is approved, the ceiling prices provided for in the initial agreement using the provisional indirect cost rate will be adjusted with a supplemental agreement to implement the resulting increase or decrease from revising the indirect cost rate, and all amounts paid the consultant prior to receipt and acceptance of an audited indirect cost rate will be retroactively adjusted for changes in the indirect cost rate. However, no changes in hours, fixed fees, or other costs will be allowed as a result of applying the audited indirect cost rate. 3.4. Fees. The justification for the fees and cost is contained in Appendix A-2. In addition to reimbursement of the allowable costs as set forth above, the Owner shall pay to the Consultant a fee of $12,774. For Title II Services the Owner shall reimburse the Consultant for allowable direct costs and also pay to the Consultant an amount determined by multiplying the salary rate of the individual(s) performing the Title II Services, as shown on the Schedule of Salary Ranges, by the Title II Multiplier. The Title II Multiplier shall account for all fees and indirect costs associated with Title II services. 3.5. Invoices, Reimbursement, and Partial Payments. Submission of invoices and payment of the fees shall be made as follows, unless modified by the written agreement of both parties: 3.5.1.Not more often than once per month, the Consultant shall submit to the Owner, in such form and detail as the Owner may require, an invoice or voucher supported by a statement of the claimed allowable costs for performing this Agreement, and estimates of the amount and value of the work accomplished under this Agreement. The invoices for costs and estimates for fees shall be supported by any data requested by the Owner. Owner shall pay Consultant within thirty (30) days of receipt of an invoice or voucher. Should Owner fail to make timely payment, Consultant reserves the right to stop work until payment is received. 3.5.2.In making estimates for fee purposes, such estimates shall include only the amount and value of the work accomplished and performed by the Consultant under this Agreement which meets the standards of quality established under this Agreement. The Consultant shall submit with the estimates any supporting data required by the Owner. At a minimum, the supporting data shall include a progress report in the form and number required by the Owner. A 3.5.3.Upon approval of the estimate by the Owner, payment upon properly executed vouchers shall be made to the Consultant, as soon as practicable, of 100 percent of the allowed costs, and of 90 percent of the approved amount of the estimated fee, less all previous payments. Notwithstanding any other provision of this Agreement, only costs and fees determined to be allowable by the Owner in accordance with subpart 31.2 of the Federal Acquisition Regulations (FAR) in effect on the date of this Agreement and under the terms of this Agreement shall be reimbursed or paid. 3.5.4. Before final payment under the Agreement, and as a condition precedent thereto, the Consultant shall execute and deliver to the Owner a release of all claims which are known or reasonably could have been known to exist against the Owner arising under or by virtue of this Agreement, other than any claims that are specifically excepted by the Consultant from the operation of the release in amounts stated in the release. 3.6. Title 1 Services, Title 11 Services Ceiling Price and Contract Ceiling Price. The parties agree that aggregate payments under this Agreement, including all costs and fees, shall not exceed the Contract Ceiling Price. The parties further agree that aggregate payments for Title I and Title II services under this Agreement, including all costs and fees, shall not exceed the Title I and Title 11 Services Ceiling Price, respectively. No adjustment of the Indirect Cost Rate, other adjustment, claim, or dispute shall affect the limits imposed by these ceiling prices. No payment of costs or fees shall be made above these ceiling prices unless the Agreement is modified in writing. 3.7. Final payment. 3.7.1.The Consultant shall submit a completion invoice or voucher, designated as such, promptly upon completion of the work, but no later than ninety (90) days (or longer, as the Owner may approve in writing) after the completion date. Upon approval of the completion invoice or voucher, and upon the Consultant's compliance with all terms of this Agreement, the Owner shall promptly pay any balance of allowable costs and any retainage owed to the Consultant. After the release of said retainage Consultant agrees that it will continue to provide consultation services to the Owner as needed through supplemental agreement(s) with respect to the contracted services under this Agreement until all work is completed under both Title I and Title 11. 3.7.2.The Consultant shall pay to the Owner any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Consultant or any assignee under this Agreement, to the extent that those amounts are properly allocable to costs for which the Consultant has been reimbursed by the Owner. Reasonable expenses incurred by the Consultant for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Owner. Before final payment under this Agreement, the Consultant and each assignee whose assignment is in effect at the time of final payment shall execute and deliver — An assignment to the Owner, in form and substance satisfactory to the Owner, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Consultant has been reimbursed by the Owner under this Agreement; and, • A release discharging the Owner, its officers, agents, and employees from all liabilities, obligations, and claims which were known or could reasonably have been known to exist arising out of or under this Agreement. 3.8. Owner's Right to Withhold Payment. The Owner may withhold payment to such extent as it deems necessary as a result of: (1) third party claims arising out of the services of the Consultant and made against the Owner; (2) evidence of fraud, over -billing, or overpayment; (3) inclusion of non -allowable costs; (4) failure to make prompt payments to subcontractors in the time provided by this Agreement; (5) payment requests received including fees for unapproved subcontractors; and/or (6) the Consultant's default or unsatisfactory performance of services. The withholding of payment under this provision shall in no way relieve the Consultant of its obligation to continue to perform its services under this Agreement. 4. DISALLOWANCE OF COSTS 4.1. Notwithstanding any other clause of this Agreement, the Owner may at any time issue to the Consultant a written notice of intent to disallow specified costs incurred or planned for incurrence under this Agreement that have been determined not to be allowable under the contract terms. 4.2. Failure to issue a notice under this Section shall not affect the Owner's rights to take exception to incurred costs. 4.3. If a subsequent audit reveals that: (1) items not properly reimbursable have, in fact, been reimbursed as direct costs; or (2) that the Indirect Cost Rate contains items not properly reimbursable under the FAR; then, in the case of indirect costs, the Indirect Cost Rate shall be amended retroactively to reflect the actual allowable indirect costs incurred, and, in the case of both direct and indirect costs, the Owner may offset, or the Consultant shall repay to Owner, any overpayment. 5. RECORDS & AUDITS 5.1. Records includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form. 5.2. Examination. The Consultant shall maintain, and the Owner, ARDOT, FHWA, and their authorized representatives shall have the right to examine and audit all records and other evidence sufficient to reflect properly all costs (direct and indirect) claimed to have been incurred or anticipated to be incurred in performance of this Agreement. This right of examination shall also include examination and audit of any records considered, relied upon, or relating to the determination of the Indirect Cost Rate or any certification thereof, including any CPA audit relied upon to establish the rate. This right of examination shall also include inspection at all reasonable times of the Consultant's offices and facilities, or parts of them, engaged in performing the Agreement. 5.3. Supporting Data. If the Consultant has been required to submit data in connection with any action relating to this Agreement, including the negotiation of or pre -negotiation audit of the Indirect Cost Rate, the negotiation of the Fee, request for cost reimbursement, request for payment, request for an adjustment, or assertion of a claim, the Owner, ARDOT, FHWA, or their authorized representatives, in order to evaluate the accuracy, completeness, and accuracy of the data, shall have the right to examine and audit all of the Consultant's records, including computations and projections, related to — The determination or certification of the Indirect Cost Rate, including any independent CPA audit or certification thereof; • Any proposal for the Agreement, subcontract, or modification; 0 • Discussions conducted on the proposal(s), including those related to negotiating; • Fees or allowable costs under the Agreement, subcontract, or modification; • Performance of the Agreement, subcontract or modification; or, • The amount and basis of any claim or dispute. 5.4. Audit. The Owner, ARDOT, FHWA, or their authorized representatives, shall have access to and the right to examine any of the Consultant's records involving transactions related to this Agreement or a subcontract hereunder. 5.5. Reports. If the Consultant is required to furnish cost, funding, or performance reports, the Owner, ARDOT, FHWA, or their authorized representatives shall have the right to examine and audit the supporting records and materials, for the purpose of evaluating (1) the effectiveness of the Consultant's policies and procedures to produce data compatible with the objectives of these reports and (2) the data reported. 5.6. Availability. The Consultant shall retain and make available at its office at all reasonable times the records, materials, and other evidence described in this Section and Section 29, Disputes and Claims, for examination, audit, or reproduction, until five years after final payment under this Agreement and all other pending matters are closed, or for any longer period required by statute or by other clauses of this Agreement. In addition- 5.6.1.If this Agreement is completely or partially terminated, the records relating to the work terminated shall be retained and made available for five years after the termination and all other pending matters are closed; and, 5.6.2.Records relating to any claim or dispute, or to litigation or the settlement of claims arising under or relating to this Agreement shall be retained and made available until after any such claims or litigation, including appeals, are finally resolved. 5.7. The Consultant shall insert a clause containing all the terms of this Section in all subcontracts under this Agreement. DESCRIPTION OF THE PROJECT 6.1. See details in Appendix A-1: City of Fayetteville Safe Routes to School Plan — Scope of Work. 7. INFORMATION AND TITLE I SERVICES TO BE PROVIDED BY CONSULTANT 7.1. See details in Appendix A-1: City of Fayetteville Safe Routes to School Plan — Scope of Work. 8. INFORMATION TO BE PROVIDED BY THE OWNER 8.1. See details in Appendix A-1: City of Fayetteville Safe Routes to School Plan — Scope of Work. 9. TITLE II SERVICES TO BE PROVIDED BY CONSULTANT 9.1. Title II Services are not applicable for this Agreement. 10. COORDINATION WITH OWNER 10.1. Throughout the Project, the Consultant shall hold meetings as needed in Fayetteville, Arkansas, or such other location as designated by the Owner, with representatives of the Owner, the ARDOT, and the FHWA so that as the Project progresses, the Consultant shall have full benefit of the Owner's knowledge of existing needs and facilities and be consistent with the Owner's current policies and practices. The extent and character of the work to be done by the Consultant shall be subject to the general oversight and approval of the Owner. 11. OFFICE LOCATION FOR REVIEW OF WORK 11.1. Review of the work as it progresses and all files and documents produced under this Agreement may be made by representatives of the Owner, the ARDOT, and the FHWA or the Consultant's Arkansas office located at 240 S Main Street, Bentonville, AR 72712. 12. ACCESS TO PROPERTY 12.1. The Consultant's services to the Owner may require entry upon private property. The Owner will present or mail to private landowners a letter of introduction and explanation, describing the work, which shall be drafted by the Consultant. The Consultant will make reasonable attempts to notify resident landowners who are obvious and present when the Consultant is in the field. The Consultant is not expected to provide detailed contact with individual landowners. The Consultant is not expected to obtain entry by means other than the consent of the landowner. If the Consultant is denied entry to private property by the landowner, the Consultant will not enter the property. If denied entry to the property, the Consultant shall notify the Owner and advise the Owner of an alternate evaluation method if one is feasible. The Owner shall decide on the course of action to obtain access to the property. 13. DELIVERABLES 13.1. See details in Appendix A-1: City of Fayetteville Safe Routes to School Plan — Scope of Work. 14. SUBCONTRACTING 14.1. Unless expressly disclosed in Appendix B, the Consultant may not subcontract any of the services to be provided herein without the express written approval of the Owner. All subcontractors, including those listed in Appendix B, shall be bound by the terms of this Agreement. All subcontractors shall be subject to all contractual and legal restrictions concerning payment and determination of allowable costs, and subject to all disclosure and audit provisions contained herein and in any applicable federal or state law. 14.2. Unless the consent or approval specifically provides otherwise, neither consent by the Owner to any subcontract nor approval of the Consultant's purchasing system shall constitute a determination (1) of the acceptability of any subcontract terms or conditions, 10 (2) of the acceptability of any subcontract price or of any amount paid under any subcontract, or (3) to relieve the Consultant of any responsibility, obligation, or duty under this Agreement. 14.3. No subcontract placed under this Agreement shall provide for payment on a cost -plus - a -percentage -of -cost basis, and any fee payable under cost -reimbursement subcontracts shall not exceed the fee limitations of the FAR. 14.4. Furthermore, notwithstanding any other provision within this Agreement, no reimbursement or payment for any markup of the cost of any subcontract shall be considered by the Owner without the express written agreement of the Owner. 14.5. Prompt Payment. The Consultant shall pay subcontractors for satisfactory performance of their subcontracts within 30 days of receipt of each payment by the Owner to the Consultant. Any retainage payments held by the Consultant must be returned to the subcontractor within 30 days after the subcontractor's work is completed. Failure to comply with this provision shall be considered a Default by the Consultant. If the Consultant fails to comply with this provision, in addition to any other rights or remedies provided under this Agreement, the Owner, at its sole option and discretion, may: • make payments directly to the subcontractor and offset such payments, along with any administrative costs incurred by the Owner, against reimbursements or payments otherwise due the Consultant; • notify any sureties; and/or, • withhold any or all reimbursements or payments otherwise due to the Consultant until the Consultant ensures that the subcontractors have been and will be promptly paid for work performed. 14.6. The Consultant shall insert a clause containing all the terms of this Section in all subcontracts under this Agreement. 15. RESPONSIBILITY OF THE CONSULTANT 15.1. Neither the employees of the Consultant, or of its subcontractors, shall be deemed employees of the Owner for the purposes of this Agreement. 15.2. The Consultant and its subcontractors agree that it will have no interest, direct or indirect, that would conflict in any manner or degree with the performance of its obligations under this Agreement. Furthermore, the Consultant and its subcontractors shall not enter into any other contract during the term of this Agreement that would create or involve a conflict of interest with the services provided herein or other contracts that may be adverse to the Owner, State, City or County as it relates to this Agreement. 15.3. Notwithstanding any review, approval, acceptance, or payment by the Owner, the Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Consultant under this Agreement. The Consultant shall, without additional compensation above the Contract Price, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. 15.4. The Consultant shall demonstrate to the Owner's Representative the presence and implementation of quality assurance in the performance of the Consultant's work. The 11 Consultant shall identify individual(s) responsible, as well as methods used to determine the completeness and accuracy of drawings, specifications, and cost estimates. 15.5. The Consultant further agrees that in its performance of work under this Agreement, it shall adhere to the requirements in the Design Standards of the ARDOT and FHWA, which shall be incorporated herein by reference. 15.6. The Owner shall have the right at any time and in its sole discretion to submit for review all or any portion of the Consultant's work to consulting engineers engaged by the Owner for that purpose. The Consultant shall fully cooperate with any such review. 15.7. The Consultant and any subcontractor shall employ qualified and competent personnel to perform the work under this Agreement. 15.8. Neither the Owner's review, approval, or acceptance of, nor payment for, the services required under this Agreement shall be construed to operate as a waiver of any rights under this Agreement, or of any cause of action arising out of the performance of this Agreement. The Consultant shall be and remain liable to the Owner for all damages to the Owner caused by the Consultant's negligent performance of any of the services furnished under this Agreement. 15.9. The rights and remedies of the Owner provided under this Agreement are in addition to any other rights and remedies provided by law. 15.10. If the Consultant is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder. 16. WARRANTY OF SERVICES 16.1. Definitions. Acceptance, as used in this Agreement, means the act of an authorized representative of the Owner by which the Owner approves specific services, as partial or complete performance of the Agreement. Correction, as used in this Agreement, means the elimination of a defect. 16.2. Notwithstanding inspection and acceptance by the Owner or any provision concerning the conclusiveness thereof, the Consultant warrants that all services performed and work product under this Agreement will, at the time of acceptance, conform to the requirements of this Agreement, meet the satisfaction of the Owner, and are performed in accordance to the prevailing industry standards, including standards of conduct and care, format and content. 16.3. If the Consultant is required to correct or re -perform, it shall be at no additional cost to the Owner above the Contract Price, and any services corrected or re -performed by the Consultant shall be subject to this Section to the same extent as work initially performed. If the Consultant fails or refuses to correct or re -perform, the Owner may, by contract or otherwise, correct or replace with similar services and charge to the Consultant the cost occasioned to the Owner thereby, or make an equitable adjustment in the Contract Price. 16.4. If the Owner does not require correction or re -performance, the Owner shall make an equitable adjustment in the Contract Price. 16.5. Nothing within this Section shall constitute a waiver or exclusion of any other right or remedy that the Owner may possess at law or under this Agreement. 12 17. TERM, COMMENCEMENT, AND COMPLETION 17.1. This Agreement shall commence on the effective date set forth above and remain in effect until the completion of the Consultant's Scope of Services, as defined herein, to be completed by August 31, 2025, unless extended or terminated by the Owner in accordance with this Agreement. 17.2. The Consultant shall begin work under the terms of this Agreement within ten (10) days of receiving written notice to proceed. [If services are to be performed in subsequent phases, then each phase shall be commenced upon the Owner's approval of the previous phase. The Consultant shall not be entitled to any compensation or reimbursement for services performed in a phase unless and until it has received approval from the Owner to proceed with such services.] 17.3. It is further agreed that time is of the essence in performance of this Agreement. The Consultant shall complete the work, or each phase, as scheduled, and the Owner shall provide any required approval of the work or phase meeting the requirements contained herein in a reasonable and timely manner. The Project shall be completed as follows: See details in Appendix D - PROJECT SCHEDULE. 18. TERMINATION 18.1. The Owner may terminate this Agreement in whole or, from time to time, in part, for the Owner's convenience or because of the Default of the Consultant. 18.2. The Owner shall terminate this Agreement by delivering to the Consultant written notice of the termination. 18.3. Upon receipt of the notice, the Consultant shall: • Immediately discontinue all services affected (unless the notice directs otherwise). • Deliver to the Owner all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this Agreement, whether completed or in process. • Terminate all subcontracts to the extent they relate to the work terminated. • In the sole discretion and option of the Owner, and if and only if requested to do so, assign to the Owner all right, title, and interest of the Consultant under the subcontracts terminated, in which case the Owner shall have the right to settle any claim or dispute arising out of those subcontracts without waiver of any right or claim the Owner may possess against the Consultant. • With approval or ratification by the Owner, settle all outstanding liabilities arising from the termination of subcontracts, the cost of which would be allowable in whole or in part, under this Agreement. • Complete performance of any work not terminated. • Take any action that may be necessary, or that the Owner may direct, for the protection and preservation of the property related to this Agreement which is in the possession of the Consultant and in which the Owner has or may acquire an interest. 13 18.4. If the termination is for the convenience of the Owner, the Owner shall make an equitable adjustment in the Contract Price, subject to the Ceiling Prices and Funding Limitations provisions, but shall allow no anticipated fee or profit on unperformed services. The Owner, upon its own determination, shall pay the Consultant in addition to payment for services rendered and reimbursable costs incurred, for all expenses the Owner determines to have been reasonably incurred by the Consultant in connection with the orderly termination of this Agreement including but not limited to demobilization, reassignment of personnel, associated indirect costs and all other expenses directly resulting from termination. 18.5. If the termination is for the Consultant's Default, the Owner may complete the work by contract or otherwise and the Consultant shall be liable for any reasonable and necessary additional cost incurred by the Owner to the extent caused by Consultant's default. 18.6. Disputes and claims arising from termination of this Agreement shall be governed by Section 29, Disputes and Claims. 18.7. The rights and remedies of the Owner provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement and shall not constitute a waiver of any other such right or remedy. 19. STOP WORK ORDERS 19.1. The Owner may, at any time, by written order to the Consultant, require the Consultant to stop all, or any part, of the work called for by this Agreement for a period of up to 90 days after the order is delivered to the Consultant, and for any further period to which the parties may agree. Upon receipt of the order, the Consultant shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop work order is delivered to the Consultant, or within any extension of that period to which the parties shall have agreed, the Owner shall either- 19.1.1. Cancel the stop work order; or 19.1.2. Terminate the work pursuant to Section 18, Termination. 19.2. If a stop work order issued under this Section is canceled or the period of the order or any extension thereof expires, the Consultant shall resume work. The Owner shall make an equitable adjustment in the delivery schedule or Contract Price, or both, and the Agreement shall be modified in writing accordingly, if — The stop work order was not issued because of Consultant's Default in its performance of its obligations under any part of this Agreement; and, • The stop work order results in an increase in the time required for, or in the Consultant's cost properly allocable to, the performance of any part of this Agreement; and, • The Consultant provides Notice of Potential Claim pursuant to Section 29, Disputes and Claims. 20. CHANGES 20.1. The Owner may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this Agreement, including but not limited to: (1) 14 drawings, designs, or specifications; (2) time of performance (i.e., hours of the day, days of the week, etc.); and (3) places of inspection, delivery, or acceptance. 20.2. If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the work under this Agreement, whether or not changed by the order, the Owner shall make an equitable adjustment in the (1) estimated cost, delivery or completion schedule, or both; (2) amount of any fee; and (3) other affected terms. 20.3. All claims and disputes shall be governed by the Section 29, Disputes and Claims. As provided in Section 29, the Consultant must provide written notice of its intention to make a claim for additional compensation before beginning the work on which the claim is based. If such notice is not given, the Consultant hereby agrees to waive any claim for such additional compensation. 20.4. Failure to agree to any adjustment shall be a dispute under Section 29, Disputes and Claims. However, nothing in this Section or any other provision of this Agreement shall excuse the Consultant from proceeding with the Agreement as changed. 21. OWNERSHIP OF DOCUMENTS & DATA 21.1. Except for any pre-existing intellectual property, all project documents and data, regardless of form and including but not limited to original drawings, disks of CADD drawings, cross -sections, estimates, files, field notes, and data, shall be the property of the Owner. The Consultant shall further provide all documents and data to the Owner upon the Owner's request. The Consultant may retain reproduced copies of drawings and other documents. In the event that any patent rights or copyrights are created in any of the documents, data compilations, or any other work product, the Owner shall have an irrevocable license to use such documents, or data compilations, or work product. 22. PATENT AND COPYRIGHT INFRINGEMENT 22.1. The Consultant shall report to the Owner, promptly and in reasonable written detail, each notice or claim of patent or copyright infringement based on the performance of this Agreement of which the Consultant has knowledge. 22.2. In the event of any claim or suit against the Owner on account of any alleged patent or copyright infringement arising out of the performance of this Agreement or out of the use of any supplies furnished or work or services performed under this Agreement, the Consultant shall furnish to the Owner, when requested by the Owner, all evidence and information in possession of the Consultant pertaining to such suit or claim. Such evidence and information shall be furnished at the expense of the Consultant. 22.3. The Consultant agrees to include, and require inclusion of, the provisions of this Section in all subcontracts at any tier for supplies or services. 22.4. The Consultant shall indemnify the Owner and its officers, agents, and employees against liability, including costs and attorneys' fees, for infringement of any United States patent or copyright arising from the manufacture or delivery of supplies, the performance of services, or the construction, alteration, modification, or repair of real property under this Agreement, or out of the use or disposal by or for the account of the Owner of such supplies or construction work. 22.5. This indemnity shall not apply unless the Consultant shall have been informed within ten (10) business days following the Owner's receipt of legal notice of any suit alleging 15 such infringement and shall have been given such opportunity as is afforded by applicable laws, rules, or regulations to participate in its defense. Further, this indemnity shall not apply to (1) an infringement resulting from compliance with specific written instructions of the Owner directing a change in the supplies to be delivered or in the materials or equipment to be used, or directing a manner of performance of the Agreement not normally used by the Consultant, (2) an infringement resulting from addition to or change in supplies or components furnished or construction work performed that was made subsequent to delivery or performance, or (3) a claimed infringement that is unreasonably settled without the consent of the Consultant, unless required by final decree of a court of competent jurisdiction. 23. BANKRUPTCY 23.1. In the event the Consultant enters into proceedings relating to bankruptcy, whether voluntary or involuntary, the Consultant agrees to furnish, by certified mail, written notice of the bankruptcy to the Owner. This notice shall be furnished within five days of the initiation of the proceedings relating to bankruptcy filing. This notice shall include the date on which the bankruptcy petition was filed, the identity of the court in which the bankruptcy petition was filed, and a listing of ARDOT job numbers and FAP numbers for all contracts with Owner against which final payment has not been made. This obligation remains in effect until final payment under this Agreement. 24. FUNDING LIMITATIONS 24.1. The Owner's obligations under this Agreement are contingent upon the availability of appropriated funds from which payments under the terms of this Agreement can be made in this and each subsequent fiscal year for the duration of the Agreement. No legal liability on the part of the Owner of any kind whatsoever under this Agreement shall arise until funds are made available to the Owner for performance of this Agreement, including those to be appropriated and provided by the State of Arkansas and those to be provided by the United States. 25. RESTRICTIONS ON EMPLOYMENT OF PRESENT AND FORMER EMPLOYEES 25.1. Not Applicable. 26. SUCCESSORS AND ASSIGNS 26.1. This Agreement shall be binding upon the parties and their successors and assigns, and except as expressly set forth herein, neither the Owner nor the Consultant may assign, delegate, or transfer any benefit or obligation under this Agreement without the express written consent of the other party. Nothing herein shall be construed as a waiver of any immunity or as creating any personal liability on the part of any officer or agent of the Owner or any other governmental entity either made a party to, or having any interest in, this Agreement. 27. INDEMNITY AND RESPONSIBILITY FOR CLAIMS AND LIABILITY 27.1. Indemnity. The Consultant shall hold harmless and indemnify the Owner and the ARDOT, their officers, employees and agents and all other governmental agencies with an interest in the Project, from and for all claims and liabilities stemming from any negligent M acts, errors or omissions in the services performed in this Agreement on the part of the Consultant and its subcontractors, and their agents and employees. 27.2. No Personal Liability. No director, officer, manager, employee, agent, assign, or representative of the Owner or the ARDOT shall be liable to the Consultant in a personal or individual capacity under any term of this Agreement, because of any breach thereof, or for any act or omission in its execution or performance. 27.3. Independent Consultant Relationship. The parties intend that the Consultant shall be an independent consultant of the Owner and that the Consultant shall be liable for any act or omission of the Consultant or its agents, employees, or subcontractors arising under or occurring during the performance of this Agreement. No act or direction of the Owner shall be deemed to be an exercise of supervision or control of the Consultant's performance. 28. INSURANCE 28.1. Professional Liability Insurance Coverage. The Consultant shall maintain at all times during the performance of services under this Agreement professional liability insurance coverage for errors, omissions, and negligent acts to the extent caused by the performance of professional services under this Agreement in an amount per claim of not less than five (5) times the original Contract Ceiling Price or $2,000,000, whichever is less. Such insurance shall extend to the Consultant and to its legal representatives in the event of death, dissolution, or bankruptcy, and shall cover the errors, omissions, or negligent acts of the Consultant's subcontractors, agents, and employees. Such insurance shall extend to any errors, omissions, and negligent acts in the performance of services under this Agreement committed by the Consultant or alleged to have been committed by the Consultant or any person for whom the Consultant is legally responsible subject to the terms of the policy. 28.2. Deductible. The Consultant may maintain a professional liability insurance policy with a deductible clause in an amount approved by the Owner if, in the judgment and opinion of the Owner, the Consultant's financial resources are sufficient to adequately cover possible liability in the amount of the deductible. The Consultant shall submit promptly to the Owner, upon request as often as quarterly, detailed financial statements and any other information requested by the Owner to reasonably determine whether or not the Consultant's financial resources are sufficient to adequately cover possible liability in the amount of the deductible. 28.3. Workers' Compensation Insurance. The Consultant shall at all times during the Term of this Agreement maintain Workers' Compensation and Employer's Liability Insurance as required under Arkansas law. 28.4. Automobile and General Liability Insurance. The Consultant shall at all times during the term of this Agreement maintain commercial general liability insurance coverage for bodily injury and property damage in the combined single limit of $1,000,000 per occurrence and aggregate, and comprehensive automobile liability insurance coverage for bodily injury and property damage in the combined single limit of $1,000,000, which shall cover all owned, hired, and non -owned vehicles. 28.5. Valuable Papers Insurance. The Consultant shall at all times during the term of this Agreement maintain Valuable Papers Insurance, whether as part of the General Liability Insurance referenced above or as a separate insurance, in an amount sufficient to cover all cost associated with repairing, restoring, or replacing any plans, drawings, field notes, and other documents kept or created by the Consultant as part of the services under this 17 Agreement, in the event of casualty to or loss or theft of such papers. 28.6. Insurance Policies and Certificates. The Consultant shall provide the Owner upon request copies of its insurance policies and evidence satisfactory to the Owner concerning the effectiveness and the specific terms of the insurance. Prior to the execution of this Agreement, the Consultant shall furnish to the Owner certificates of insurance reflecting policies in force, and it shall also provide certificates evidencing all renewals of any expiring insurance policy required hereunder within thirty (30) days of the expiration thereof. The Consultant's failure to provide and continue in force and effect any insurance required under this Article shall be deemed a Default for which Owner, in its sole discretion, may terminate this Agreement immediately or on such other terms as it sees fit. 28.7. Additional Insurance Requirements. All insurance maintained by the Consultant pursuant to this Section shall be written by insurance companies licensed to do business in Arkansas, in form and substance satisfactory to the Owner, and shall provide that the insurance will not be subject to cancellation, termination, or change during its term except upon thirty (30) days prior written notice to the Owner. In the event that the insurance is cancelled, terminated, or changed during its term and thirty (30) days written notice cannot be provided to the Owner, the Consultant shall provide any insurance required under this Article for continual coverage upon expiration of the existing policy or become financially responsible for any claims associated with the expired period. 28.8. Duration of Insurance Obligations. The Consultant shall maintain its professional insurance coverage required under this Agreement in force and effect for a period not less than five years after the final acceptance of the project or the completion of the Consultant's services under this Agreement, whichever comes later. Comprehensive General Liability Insurance Coverage and Valuable Papers Insurance Coverage required under this Agreement shall be in full force and effect until the final acceptance or the completion of the Consultant's services, whichever comes later. All other insurance shall be maintained in full force and effect until final acceptance of the project or completion of the Consultant's services, whichever comes first. 28.9. Consultant's Insurance Primary. All insurance policies maintained by the Consultant pursuant to this Agreement shall provide that the consultant's insurance shall be primary and the Owner's own insurance shall be non-contributing. 28.10. Additional Insured. All liability insurance policies, except the professional liability policy, maintained by the Consultant pursuant to this Agreement shall be endorsed to include the Owner, its officers, directors, managers, employees, agents, assigns and representatives, individually and collectively, as additional insured, and all property damage insurance shall be endorsed with a waiver of subrogation by the insurer as to the Owner. 29. DISPUTES AND CLAIMS 29.1. Notice of Potential Claim. Whenever a Consultant deems that any additional compensation is due, the Consultant shall notify the Owner in writing of its intention to make a claim for additional compensation ("Notice of Potential Claim") before beginning the work that gives rise to the claim. 29.2. Time & Manner for Submitting Claim. All disputes and claims shall first be submitted in writing to the Owner within 45 calendar days after the completion or termination date. The Consultant hereby agrees that the failure to submit the dispute or claim to the Owner prior to 45 calendar days after the completion or termination date shall constitute a waiver of the dispute or claim. 18 29.3. Form. All disputes and claims must be submitted in writing and in sufficient detail to permit the Owner to determine the basis for entitlement and the actual allowable costs incurred. Each claim must contain: • A detailed factual statement of the claim providing all necessary dates, locations, and items of work affected by the claim; • The date the actions resulting in the claim occurred or conditions resulting in the claim became evident; • A copy of the "Notice of Potential Claim"; • The name, title, and activity of each Owner's employee knowledgeable about facts that gave rise to such claim; • The name, title, and activity of each Consultant, Subcontractor, or employee knowledgeable about the facts that gave rise to the claim; • The specific provisions of the Agreement that support the claim and a statement why such provision support the claim; • The identification and substance of any relevant documents, things, or oral communications related to the claim; • A statement whether the claim is based on provisions of the Agreement or an alleged breach of the Agreement; • If an extension of time is sought, the specific number of days sought and the basis for the extension; • The amount of additional compensation sought and a specific cost breakdown of the amount claimed; and, • Any other information or documents that are relevant to the claim. 29.4. Decision and Appeal. The decision of the Owner shall be final and conclusive. 29.5. Continued Performance. Pending final resolution of a dispute or claim, unless the Owner has terminated this Agreement pursuant to Section 18 or issued a stop work order pursuant to Section 19, the Consultant shall proceed diligently with the performance of this Agreement in accordance with the Owner's decisions. 29.6. Nonexclusive Remedies. The rights and remedies of the Owner provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement, and shall not constitute a waiver of any other such right or remedy. If the Owner decides the facts justify the action, the Owner may, at its sole option and discretion, receive and act upon a proposal, dispute, or claim submitted at any time before final payment under this Agreement. 30. COVENANT AGAINST CONTINGENCY FEES 30.1. The Consultant warrants that no person or agency has been employed or retained to solicit or obtain this Agreement upon an agreement or understanding for a contingent fee, except a bona fide employee or agency. For breach or violation of this warranty, the Owner 19 shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Contract Price or consideration, or otherwise recover, the full amount of the contingent fee. 30.2. Bona fide agency, as used in this Section, means an established commercial or selling agency, maintained by the Consultant for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain government contracts nor holds itself out as being able to obtain any government contract or contracts through improper influence. 30.3. Bona fide employee, as used in this Section, means a person, employed by the Consultant and subject to the Consultant's supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain government contracts nor holds out as being able to obtain any government contract or contracts through improper influence. 30.4. Contingent fee, as used in this Section, means any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a government contract. 30.5. Improper influence, as used in this Section, means any influence that induces or tends to induce a government employee or officer to give consideration or to act regarding a government contract on any basis other than the merits of the matter. 31. TITLE VI ASSURANCES (NONDISCRIMINATION) During the performance of this Agreement, the Consultant, for itself, its successors, and its assigns, certifies and agrees as follows: 31.1. Compliance with Regulations. The Consultant shall comply with the Regulations relative to Title VI (Nondiscrimination in Federally -assisted programs of the Department of Transportation and its operating elements, especially Title 49 CFR Part 21, as amended, and hereinafter referred to as the Regulations). These regulations are herein incorporated by reference and made a part of this Agreement. Title VI provides that the recipients of Federal financial assistance will maintain and implement a policy of nondiscrimination in which no person shall, on the basis of race, color, or national origin be excluded from participation in, denied the benefits of, or subject to discrimination under any program or activity by recipients of Federal financial assistance or their assignees and successors in interest. 31.2. Nondiscrimination. The Consultant, with regard to the work performed by it during the term of this Agreement, shall not discriminate on the basis of race, color, or national origin in the selection and retention of subcontractors, including procurement of material and leases of equipment. The Consultant shall not participate either directly or indirectly in any discrimination prohibited by Section 21.5 of the Regulations, including employment practices. 31.3. Solicitations for Subcontracts, Including Procurements of Material & Equipment. In all solicitations, either by competitive bidding or negotiation, made by the Consultant for work to be performed under a subcontract, including procurement of materials and leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 20 31.4. Information and Reports. The Consultant shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, and accounts, other sources of information, and its facilities by the Owner, the ARDOT, or the USDOT and its Affiliated Modes to be pertinent to ascertain compliance with such regulations and directives. Where any information required of the Consultant is in the exclusive possession of another who fails or refuses to furnish this information, the Consultant shall so certify to the Owner, the ARDOT or the USDOT and its Affiliated Modes, as appropriate, and shall set forth the efforts made by the Consultant to obtain the records or information. 31.5. Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the nondiscrimination provisions of this Agreement, the Owner shall impose such contract sanctions as it, the ARDOT, or the USDOT and its Affiliated Modes may determine to be appropriate, including but not limited to, withholding of payments to the Consultant under the Agreement until the Consultant complies with the provisions and/or cancellation, termination, or suspension of the Agreement, in whole or in part. 31.6. Incorporation of Provisions. The Consultant shall include the terms and conditions of this Section in every subcontract including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant shall take such action with respect to any subcontract or procurement as the Owner, the ARDOT, or the USDOT and its Affiliated Modes may direct as a means of enforcing these terms and conditions, including sanctions for noncompliance; provided, however that, in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of any direction, the Consultant may request the Owner or the ARDOT to enter into the litigation to protect the interests of the State and litigation to protect the interest of the United States. 32. DBE CLAUSE 32.1. The Consultant or subcontractor shall not discriminate on the basis of race, color, sex or in the performance of this Agreement. The Consultant shall comply with the applicable requirements of 49 CFR Part 26 and perform any actions necessary to maintain compliance in the award and administration of DOT -assisted contracts. Failure by the Consultant to comply with or perform these requirements is a material breach of this Agreement, which may result in the cancellation, termination, or suspension of this Agreement in whole or in part, or such other remedy that the Owner may determine appropriate. 32.2. The Consultant shall insert a clause containing all the terms of this Section in all subcontracts under this Agreement. 33. COMPLIANCE WITH ALL OTHER LAWS REGARDING NONDISCRIMINATION 33.1. The Consultant will comply with the provisions of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, Title VI of the Civil Rights Act of 1964, FHWA Federal Aid Project Guidance, and any other Federal, State, and/or local laws, rules and/or regulations. 21 33.2. The Consultant, during the term of this Agreement, shall not discriminate on the basis of race, color, sex, national origin, age, religion, or any other protected classes in admission or access to and treatment in programs and activities associated with this Agreement, or in the selection and retention of subcontractors, including procurement of material and leases of equipment. The Consultant shall not participate either directly or indirectly in any discrimination prohibited by the Regulations, including employment practices. 33.3. In accordance with Section 504 regulations 49 CFR Part 27.15, the Owner's Notice of Nondiscrimination is required in any bulletins, announcements, handbooks, pamphlets, brochures, and any other publications associated with this Agreement that are made available to the public, program participants, applicants or employees. 34. CERTIFICATION REGARDING LOBBYING 34.1. The Consultant certifies, to the best of their knowledge and belief, that: 34.1.1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 34.1.2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying". 34.1.3. The Consultant shall require that the language of this certification be included in the agreement for all subcontracts and that all subcontractors shall certify and disclose accordingly. 35. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS 35.1. The Consultant certifies, to the best of its knowledge and belief, that- 35.1.1. The Consultant and any of its Principals- 35.1.1.1. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal or state agency; 22 35.1.1.2. Have not, within a 3-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 35.1.1.3. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in Subsection 35.1.1.2; and, 35.1.1.4. The Consultant has not within a 3-year period preceding this offer, had one or more contracts terminated for default by any federal or state agency. 35.2. Principals, for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, Title 18, United States Code, as well as any other applicable federal and state laws. 35.3. The Consultant shall provide immediate written notice to the Owner if, at any time prior to contract award, the Consultant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 35.4. The certification in Subsection 35.1 is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Consultant knowingly rendered an erroneous certification, the Owner may terminate the contract resulting from this solicitation for default in addition to any other remedies available to the Owner. 36. MISCELLANEOUS 36.1. General Compliance with Laws. The Consultant shall comply with all Federal, State, and local laws, regulations, and ordinances applicable to the work, including but not limited to, the Americans with Disabilities Act and Occupational Safety and Health Act as amended. 36.2. Registered Professional Engineer's Endorsement. All plans, specifications, estimates, and engineering data provided by the Consultant shall be endorsed and recommended by an authorized representative of the Consultant, who shall be a registered Professional Engineer licensed in the State of Arkansas. 36.3. Choice of Law. This Agreement shall be governed by the laws of the State of Arkansas without consideration of its choice of law provisions. 36.4. Choice of Forum. The Consultant agrees that any cause of action stemming from or related to this Agreement, including but not limited to disputes or claims arising under this Agreement, for acts or omissions in the performance, suspension, or termination of this Agreement, whether sounding in contract or tort, equity or law, may only be brought in the appropriate forum within State of Arkansas. 23 36.5. No Waiver of Immunity. The Owner expressly does not waive any defense of immunity that it may possess under either federal or state law, and no provision in this Agreement shall be construed to constitute such a waiver in whole or in part. 36.6. Conflicts Between Laws, Regulations, and Provisions. In the event of conflicting provisions of law, the interpretation shall be governed by the following in this order, from most controlling to least: Federal law and regulations, State law and regulations, Department and FHWA Design Standards, and this Agreement. 36.7. Severability. If any term or condition of this Agreement shall be held invalid, illegal, or unenforceable by a court of competent jurisdiction, all remaining terms of this Agreement shall remain valid and enforceable unless one or both of the parties would be materially prejudiced. 36.8. No -Waiver. The failure of the Owner to strictly enforce any term of this Agreement shall not be construed as a waiver of the Owner's right to require the Consultant's subsequent performance of the same or similar obligation or duty. 36.9. Modification and Merger. This written Agreement and any provisions incorporated by reference reflect the entire agreement of the parties and may be modified only by the express written agreement of both parties. 36.10. Force Majeure Clause. Neither party to this Agreement shall be liable for any delay direct or indirect in performance caused by an unforeseen event such as acts of God, acts of governmental authorities, extraordinary weather conditions or other natural catastrophes, or any other cause beyond the reasonable control or contemplation of either party beyond such party's reasonable control. Each party will take reasonable steps to mitigate the impact of any force majeure. 36.11. Authorization to Proceed. Execution of this Agreement by the Owner will be made by written authorization to the Consultant. The Consultant and Subcontractors shall not seek reimbursement for work initiated prior to receiving notice to proceed or work order authorization. 37. CERTIFICATION OF AUTHORIZED REPRESENTATIVES 37.1. This Agreement and the certifications contained herein or attached hereto constitute the whole Agreement of the parties, and each party certifies that this Agreement and any attached certification have been executed by their duly authorized representatives. 38. CERTIFICATION REGARDING CONFLICT OF INTEREST 38.1. The Consultant certifies, that it has no financial interest in the proposed project or construction of the proposed project 38.2. The Consultant nor any of its Principals have no known conflicts with any of the following: 38.2.1.1. No financial interest in work associated with this contract; 38.2.1.2. No ownership interest in work associated with this contract; 38.2.1.3. No financial interest in the results of any agency decisions regarding approvals for work associated with this project; 24 38.2.1.4. Policies and procedures (provided statutory framework permits) for a contracting agency to pursue a range of civil actions and penalties including fines. suspension, or debarment associated with fraud waste. abuse and identified conflict of interest which were not disclosed. 38.3. For the duration of the contract, except for work expressly defined in this contract. the Consultant shall not be party to third party agreements for design or construction on projects associated with contract. 38.4. For the duration of the contract except for work expressly defined in this contract. the Consultant shall not be party to enforceable promises or guarantees of future work associated with this contract. 39. NOTICE 39.1. All notices, approvals requests consents or other communications required or permitted under this Agreement shall be addressed to either the Owner s Representative or the Consultant's Representative. and mailed or hand -delivered to 39.1.1. To the Owner's Representative City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Attn Mayor Lioneld Jordan 39.1.2. To the Consultant Toole Design Group. LLC 8484 Georgia Avenue. Suite 800 Silver Spring. MD 20910 Attn: Jared Draper IN WITNESS WHEREOF. the parties execute this Agreement. to be effective upon the date set out above. Toole Design Group; LLC City BY BY. Jared Draper Interim Director of Operations. Southern US ATTEST '�eBy Kara Paxton, C 25 `I.%J 11 M 1 J rr1 ;1 AYFT"TE-V�l �_ APPENDICES APPENDIX A-1 CITY OF FAYETTEVILLE SAFE ROUTES TO SCHOOL PLAN — SCOPE OF WORK APPENDIX A-2 JUSTIFICATION OF COSTS AND FEES APPENDIX B SUBCONTRACTS — None at time of executing Agreement APPENDIX C STANDARD CERTIFICATIONS C-1 Toole Design Group, LLC C-2 City of Fayetteville APPENDIX D PROJECT SCHEDULE 26 Appendix A-1 City of Fayetteville Safe Routes to School Plan Scope of Work 06.13.24 The following presents Toole Design Group's (Toole Design) proposed scope of work for the City of Fayetteville Safe Routes to School Planning Services, herein noted as the Plan. Key assumptions used in the development of this scope and corresponding budget include: ■ The City of Fayetteville will identify a Project Manager who will serve as the primary point of contact and will provide direction to Toole Design for the duration of the project. ■ The City's Project Manager will ensure that project deliverables are distributed to appropriate internal and external stakeholders for review and comment and will provide Toole Design with one unified set of comments. Where comments conflict, the City's Project Manager will provide Toole Design with appropriate direction. ■ Unless otherwise indicated, this scope of work assumes that all draft deliverables for each task will be submitted electronically, and comments will be incorporated into the draft and final Plan document. ■ City of Fayetteville and Fayetteville Public Schools staff will support the logistics and coordination for stakeholder and public meetings, including securing meeting space if applicable. The fee proposal does not include any costs associated with event space rental. ■ Our proposed scope and fee for this Plan anticipates a project completion timeline of approximately nine (9) months from notice to proceed with a goal of completing the project by March 31, 2025. ■ Deliverables indicated may be modified based on changes within specific tasks and subtasks. For example, if the City elects not to move forward with a particular subtask, that deliverable will not be produced. INTRODUCTION Development of the Fayetteville Safe Routes to School (SRTS) Plan will focus on outcomes with every task to ensure an action -oriented plan that is supported by stakeholders and the community, rooted in best practices, and comprehensive in its recommendations and implementation strategy. This scope of work provides clarity on those tasks, along with an understanding that developing an effective Plan requires ongoing reflection on findings and feedback and refinement of analyses and processes. Toole Design understands the need for this flexibility and has planned for it is each task to ensure that the final Plan reflects community values and recommends projects, policies, and programs that are equitable and valuable to Fayetteville. A-1-1 Bottomline, Toole Design will coordinate with the City of Fayetteville to continuously evaluate the effectiveness of each task, and we are committed to thinking strategically and creatively to pivot as needed to deliver a community supported, implementation -ready Plan within the allocated budget. Our engagement, analysis, and recommendations work will be anchored by strong project management and quality control with clear communications throughout the project. Toole Design will leverage our recent and current Safety Action Planning work in Northwest Arkansas and Fayetteville to streamline our analysis of existing conditions to focus more effort on outreach, engagement, qualitative data collection, and a priority projects list. Below is a list of tasks and a brief description of the work to be completed in the development of the Plan. ■ Task 1: Project Management and Coordination — Consistent collaboration and communication with City staff to ensure that the project is meeting schedule, budget, and quality expectations. ■ Task 2: Data Collection, Mapping, and Analysis — Analysis and mapping of existing safety and transportation data complemented by Field Safety Assessments at individual schools. ■ Task 3: Outreach and Stakeholder Engagement — Community Engagement Strategy that seeks input and buy -in from the Technical Advisory Committee and a broad array of school and community stakeholders. ■ Task 4: Safe Routes to Schools Plan — A draft and final plan with a prioritized list of infrastructure projects and school -based programs, to be presented to city leaders for adoption. TASK 1: PROJECT MANAGEMENT AND COORDINATION The purpose of this task is to kick off the Fayetteville Safe Routes to School (SRTS) Plan and establish project management strategies that will last until the Plan is complete. The ongoing work in this task will increase efficiency and streamline communication related to project management and coordination for the life of the project. 1.1: Project Kickoff Meeting Toole Design will convene and facilitate a project kickoff meeting with the City of Fayetteville and Fayetteville Public School District staff to review a draft Project Work Plan (PWP) and confirm the project goals, scope of work, deliverables, schedule, and data needs, outlined in a data request memorandum. Toole Design staff will discuss the approach to the community engagement plan and will clarify the City's project management and communication expectations. Based on this conversation, Toole Design will revise and finalize the Project Work Plan, including a detailed project schedule. 1.2: Coordination, Monitoring, and Administration Toole Design will establish bi-weekly coordination calls with the City's Project Team to provide project updates, review ongoing work and deliverables, and collaborate on upcoming tasks and community engagement. The Toole Design project management team will be responsible for overall project management, developing meeting agendas and follow-up notes, maintaining the project schedule, oversight of the budget, and being a resource for City staff. The team will also be responsible for Quality Assurance/Quality Control oversight. Toole Design provides our clients with confidence in our quality through a rigorous review process that requires keeping of all internal documentation that can be available for review upon request. A-1-2 Toole Design will submit monthly invoices, inclusive of a monthly progress report including a summary of: ■ Status including percent complete by task, activities ongoing or completed during the reporting period, and activities planned for the following month ■ Problems encountered and actions to remedy them (if applicable) TASK 1 DELIVERABLES ■ Kickoff meeting materials, including a data request memorandum, and summary notes ■ Draft and final Project Work Plan (PWP) and QA/QC Plan ■ Agenda, facilitation, and notes for regular coordination meetings ■ Monthly progress report, cost summaries report, and invoices TASK 2: DATA COLLECTION, MAPPING, AND ANALYSIS This task provides the foundational knowledge that will inform our recommendations and approach for implementation. Toole Design has extensive experience collecting and analyzing crash data, student location data, and other existing conditions that impact student travel to school. Prior to executing any of these tasks, we will begin with a detailed data request of the City of Fayetteville (as noted in Task 1) to understand what is available in an existing geo-coded format. Task 2.1: Safety and Existing Conditions Analysis To inform the following tasks, including the development of the final SRTS Plan document, our team will conduct an analysis of existing datasets and existing plans, policies, and programs, including: ■ Existing roadway, transit, bicycle, and pedestrian infrastructure ■ Crash data to identify trends in collision locations, types, and severity ■ Traffic, bicycle, and pedestrian counts ■ Student enrollment data ■ School District transportation plans and policies to understand school bus routes and ridership, and as possible, individual school arrival and dismissal procedures ■ Safety issues identified in the 2023 Active Transportation Plan, Regional Vision Zero Plan, and other adopted plans ■ Transit routes and on-demand/shared micromobility options in relation to staff and/or high school student travel to schools ■ Additional data, such as locations of afterschool programs, parks, and community destinations Toole Design will use this data to prepare a district -wide base map and base maps for each of the 16 schools, which will be consolidated into a graphic -rich Existing Conditions Report that will be used in completing subsequent tasks and the final plan document. Toole Design will coordinate with City staff to ensure that geospatial analysis and outputs produced are in formats that are compatible with the city's geographic information systems (GIS) platforms. A-1-3 Task 2.2: Field Safety Assessments Toole Design will coordinate and lead Field Safety Assessments, or "walk audits," at each of the sixteen Fayetteville Public Schools. Walk audits will be conducted with participation of City and School stakeholders, as acknowledged in Task 3. The focus area of the walk audits, and subsequent recommendations, will be up to a half -mile around each school, but may be extended to evaluate bicycle access or specific locations identified by stakeholders. Each Field Safety Assessments will be held during the morning drop-off or afternoon pick-up period, which will allow us to evaluate activities and conditions during times of peak school travel demand. Toole Design will prepare a field survey instrument using the Fulcrum mobile data collection platform. Planning assumptions related to infrastructure and non -infrastructure programming needs will be built into the survey tool to assist with prioritization and cost estimations at the school and district -wide levels (see Task 4.1). Toole Design will be responsible for training participants to use the survey platform during the walk audits. To facilitate the assessments, we will undertake the following specific tasks: Task 2.2.1: Walk Audit Preparation Our team will prepare a walk audit map for each school that will be provided to participants to facilitate discussion and identifying areas of concern for students walking, biking, and wheeling. The maps will include a half -mile radius around each school and will show an aerial view with labeled streets and the school site. Toole Design will develop two run -of -show schedules —one for morning arrival and one for afternoon dismissal —that will communicate each step of the walk audit to participants. Task 2.2.2: Pre -Walk Prep Meeting Toole Design will gather participants about 45 minutes prior to the school's first or last bell so the Field Assessment Lead can respond to questions and describe the project purpose, provide maps and materials, and review any previously identified issues. Our team will encourage participants to focus on existing barriers and challenges, and to consider conditions from a child's perspective (such as lower height, slower walking speed, delayed processing of information, and possible unfamiliarity with reading traffic control devices). Task 2.2.3: Conducting Walk Audits Our walk audits will cover pedestrian, bicycle, and vehicular routes to the school as well as pick-up/drop-off areas. Our observations and analysis will focus on three key elements: ■ Infrastructure Conditions, including review of the presence, quality, and design of sidewalks, school area signs and pavement markings, pathways, bicycle lanes, bicycle parking, drop-off/pick-up areas, accessibility and visibility, and personal safety ■ Street Crossing Conditions, including review of traffic signal features, signal phasing and operations for all travel modes, marked crosswalk conditions, curb ramp presence and compatibility, and crossing guard presence and level of training ■ Traffic Circulation and Behavior, including review of student and parent/caregiver behaviors, particularly in relation to walking patterns, bicycling routes, general motorist behavior, and actions during drop-off and pick-up; also, traffic volumes, speeds, and patterns A-1-4 Task 2.2.4: Post -Walk Briefings After the audits, our Field Assessment Lead will hold a post -walk briefing to discuss high-level findings, key observations, and initial impressions of priority issues. They will also discuss next steps and respond to participant questions. TASK 2 DELIVERABLES ■ Draft and Final Safety and Existing Conditions Report, including: Review of existing plans, policies, programs, and data Detailed crash summary analysis Existing conditions base maps for each school (16) Walk audit run -of -show schedules v Field Safety Assessment findings for each school TASK 3: OUTREACH AND STAKEHOLDER ENGAGEMENT Toole Design knows that inclusive, meaningful, and authentic outreach and stakeholder engagement lays the groundwork for forming partnerships, building trust, and developing a plan that the community supports. The outreach and engagement efforts described below will provide varied opportunities for stakeholders to share their vision and needs for SRTS in Fayetteville. These engagement opportunities will be conducted both in -person and online and are designed to begin building a coalition of stakeholders and to create a sense of ownership of and support for the implementation of this Plan and ongoing SRTS efforts. Task 3.1: Develop a Community Engagement Strategy Toole Design will work with a core group of stakeholders and City staff to develop a community engagement strategy that is thoughtful, empathetic, contextually appropriate, and accessible. For us, an accessible community process is one that is: ■ Physically accessible to people of all abilities (for example, presentations are accessible for people with visual impairment; walk -audits are inclusive of wheelchair users) ■ Geographically accessible in that no one is excluded because they do not have access to a vehicle or to transit ■ Culturally appropriate (are we asking questions are relevant and important to this community? The community sees themselves reflected in the project staff and key decisionmakers) ■ Affordable (the cost of participation, such as gas, transit passes, or childcare should not preclude anyone from participation) ■ Linguistically accessible (all materials are provided in English, Spanish, and others as needed) The community engagement strategy will include engagement with the Technical Advisory Committee, citizen - based committees, and school -based groups as well as conducting parent and student surveys and community workshops, as detailed in the tasks below. Toole Design will also include recommended pop-up and tabling opportunities that can be supported by City and Schools staff, stakeholders, and volunteers as available. A-1-5 Task 3.2. Coordinate with Technical Advisory Committee Toole Design will help the City convene a SRTS Technical Advisory Committee (TAC) to guide the development of the Plan. The TAC should include members of the community and stakeholders who will ultimately be tasked with implementing aspects of the Plan. An initial list of committee members should include: ■ Representatives from the Fayetteville Public School District, including the Superintendent's Office, Sustainability and Bike Education Coordinator, and Maintenance, Operations, and Transportation ■ City of Fayetteville staff, including Community Development, Development Services, Parks, Natural Resources, and Cultural Affairs, Public Safety, and Public Works ■ Stakeholders from the schools, including principals, teachers, parent teacher association members, and students ■ Representatives from Northwest Arkansas Regional Planning Commission, Razorback Transit, and Ozark Regional Transit Toole Design will facilitate four TAC meetings over the course of the project. We will facilitate the meetings and provide an agenda, presentation, participant list, and notes for each meeting. Proposed meeting topics include: ■ Meeting 1: Introduction to SRTS and its importance; developing the Plan's vision, goals, and direction for the technical aspects of the Plan, including the Community Engagement Strategy ■ Meeting 2: Input on existing conditions, including concerns, issues, and areas of interest; review of Existing Conditions Report, school and district -wide base maps, and collision analysis ■ Meeting 3: Review community engagement input and key takeaways and initial recommendations ■ Meeting 4: Review prioritized projects and Draft Plan (see Task 4.3) Task 3.3: Conduct Online Travel Survey Toole Design understands that multiple factors influence how students and families get to and from schools, and surveys can be an effective way to gather baseline data on school travel modes, and barriers and opportunities to active transportation to school. The approach outlined below describes strategies to improve survey response rates from schools and parents/caregivers, and to customize survey questions to enhance the quality of information received. We will work with the City Project Team and School District to develop a customized online travel survey and detailed survey administration processes. We will think carefully about the timing of the surveys since the parent and student surveys assess current travel modes to school, and travel patterns are directly linked to in -person school attendance. SRTS plans typically survey parents and caregivers to determine the reasons they do, or do not, let their children walk or bike to school. For the Fayetteville SRTS Plan, the travel survey will include questions about students' current levels of walking and bicycling to school, factors that affect whether parents allow their children to walk and bike to school, the presence of key safety -related issues along the walking and bicycling routes, and opportunities for improvement. The survey will include an interactive map that allows parents to add comments to specific locations. We will provide the survey in English, Spanish, and other languages, as needed. Toole Design will coordinate with City staff to identify translators for languages other than English and Spanish. A-1-6 While survey responses providing critical feedback, surveys typically have a low response rate. To increase participation, Toole Design has seen the most success when the link is sent from the School District - or even better, the school Principal - via email or text. We will coordinate with City and District staff to identify ways to promote and facilitate responses to this survey —for example, when the parents are registering students for the new school year. A paper version of the survey will be created for distribution at community workshops and events. Toole Design will be responsible for analyzing the responses to the survey and presenting the findings in a memorandum or slide deck that highlights key takeaways. Task 3A Project Website Content Toole Design will create an online project Story Map site that will be used to support the travel survey, promote engagement activities, share educational materials, document public events, provide a review of deliverables, and detail ways to stay involved throughout the course of the project. Toole Design will provide content and materials for the Story Map and use on City and School District websites in an agreed upon format and provide updates at key project milestones. Task 3.5: Seek Input from Citizen -Based Committees Toole Design will attend up to two meetings with the City's citizen -based committees, such as the City's Active Transportation Advisory Committee and Youth Advisory Committee. We will prepare and present tailored content to share findings and recommendations and to collect input on priorities, needs, concerns, and upcoming projects around the schools and in each neighborhood. Task 3.6: Seek Input from School -Based Groups Toole Design will participate in up to one meeting at each of the 16 schools with the principal of the school and/or existing school -based groups, such as the parent -teacher association. We recognize that each school is unique and has its own culture, opportunities, and challenges, and we will facilitate a conversation with each school about their needs. When feasible, we propose meeting with school -based groups after the Field Safety Audits have been conducted and the initial recommendations have been developed, so that we can solicit input on the recommendations. If the City is interested, we also recommend inviting school stakeholders to participate in the Field Safety Audits so that they can share their experiences with walking, bicycling, and driving to school. Task 3.7: Conduct Community Workshop Toole Design will help the City prepare for, advertise, facilitate, and attend a Community Workshop, which may be a standalone event or coordinated with existing meetings or events. During the workshop, we will use interactive activities that help solicit community input on challenges to walking and bicycling to school and help to vet and prioritize the Plan's recommendations. We will prepare presentation materials that include an overview of the project, its objectives, and existing conditions and walk audit findings, and will solicit input on challenges, opportunities, and priorities. A-1-7 To advertise the workshop, we will draft and develop community -friendly promotional materials such as posters and fliers; encourage school administration to send invitations via email and backpack mail; and announce the meeting on the school marquees. We will also reduce barriers to participation by holding the meetings in an accessible location, having translators and translated materials and, if possible, provide refreshments and childcare at the meeting. Toole Design recognizes the need to be adaptable and creative when it comes to stakeholder and community engagement. Community workshops can be a useful way to engage with the community and solicit input; however, they do have their limitations. We have learned that asking people to come to a meeting, rather than going to where they are, is not always as effective in reaching a broader audience, especially people who have historically been left out of planning processes. TASK 3 DELIVERABLES ■ Community Engagement Strategy — Draft and Final ■ Facilitation of and materials for four (4) Technical Advisory Committee meetings ■ Online travel survey with interactive web map, and a summary of findings ■ Project webpage materials ■ Presentation to and materials for two (2) citizen -based committee meetings ■ Facilitation of and materials for sixteen (16) school -based group meetings ■ Facilitation of and materials for one (1) community workshop OR alternative engagement activity as appropriate TASK 4: SAFE ROUTES TO SCHOOL PLAN As a part of this final task, our Toole Design Team will pull together all the findings, data, and input that we have developed and received during Tasks 1-3 to create the Fayetteville SRTS Plan. We will work with the Technical Advisory Committee to develop a priority project list, estimated infrastructure and programming costs, and funding strategies at the school and district wide levels. Toole Design will ensure that the project deliverables clearly communicate the needs, costs, and value of investing in SRTS in an actionable Plan that enables the City to move seamlessly from adoption to implementation of the recommendations. Task 4.1: Project Prioritization and Cost Estimates Ensuring that recommended projects transition from "plan to pavement" is a key element of our work and where our team excels. For this task, our team will work with the TAC to develop a list of priority infrastructure projects and non -infrastructure program recommendations for each school site and district wide, as well as estimated implementation costs at the district and school levels. The specific prioritization criteria will be data -driven, informed by City and community input, and based upon the SRTS Planning Principles and the Five E's. Criteria may include, but are not limited to: ■ History of crashes and/or crash risk ■ Potential to increase active mobility trips ■ Implementation and maintenance costs ■ Existing partnerships and capacity A-1-8 ■ Impact to historically disadvantaged communities and areas of persistent poverty More specifically, infrastructure and program recommendations will be evaluated on their likelihood of increasing walking and bicycling to Fayetteville Schools. Distance to school is a key factor in parent decisions to let children walk to school, and higher rates of walking are typically seen in households within a half mile of the school. Bicycling may be more feasible beyond half a mile, but other factors may impact the decision to bike to school, such as owning a bicycle or having the necessary skills and comfort level for traveling by bike (both parent and child). Considering these factors explicitly will help set the stage for a more strategic set of implementation projects. Prioritized recommendations will feature: ■ Project readiness or level of effort ■ Feasibility considerations (e.g., issues pertaining to civil, ROW, geometric design, traffic operations and parking, signal timing, utilities, drainage, etc.) ■ Timeline for implementation (short-, medium-, or long-term), including opportunities for pilots or rapid implementation ■ Cost estimates for implementation ■ Level of community support/engagement and key implementation partners Task 4.2: Develop Draft Safe Routes to School Plan The Toole Design Team will develop a draft Fayetteville SRTS Plan incorporating the work of previous tasks for the City's and School District's review. The Draft Plan will establish the reason for a SRTS plan, summarize plan development processes and findings, present school -specific findings, recommendations and priority projects and district level priority projects. The plan will also provide clear steps for implementation, including a development strategy that considers potential public and private funding sources and community partnerships for both infrastructure projects and programs. The Draft Plan will be concise, visually appealing, and rich with graphics. We expect one round of initial review of the Draft Plan by City staff before sharing the Draft Plan with the stakeholders in the Review Meeting (Task 4.3). Task 4.3: Review Meeting for Draft Safe Routes to School Plan Our team will meet with City staff, School District staff, the Technical Advisory Committee, and other stakeholders to gather additional feedback on the Draft Plan. We propose sending the Draft Plan to stakeholders in advance of the meeting, and during the meeting, we will facilitate a discussion with the participants regarding their questions, clarifications, and proposed revisions. After the meeting, Toole Design will revise the plan based on the comments received. We suggest that this review meeting also include a discussion on implementation to provide a shared understanding of the next steps. This discussion will also support stakeholders who may be tasked with carrying out some of the policies and programs recommended in the Plan. The City may consider holding the Community Workshop (see Task 3.7) during this stage to give the community the opportunity to learn about and provide input on the Draft Plan. A public workshop at this stage could be A-1-9 supported by a webinar or a customizable online PDF viewer which allows the community to review and comment on the draft Plan and see others' comments. Task 4.4: Develop Final Safe Routes to School Plan Toole Design will revise the Draft Plan based on feedback from the City, the TAC, and the other partners (see Task 4.3) and will deliver the Final SRTS Plan in PDF. At this point, all data, files, and documentation used and created in the development of the plan will be provided to the City. Task 4.5: City Council Plan Adoption Toole Design will prepare and help facilitate up to five (5) presentations to the Fayetteville Board of Education, Fayetteville City Council, and related boards or committees summarizing the process of developing the final SRTS Plan, the findings and recommendations, and the next steps for adoption and implementation. TASK 4 DELIVERABLES ■ Prioritization of infrastructure projects and non -infrastructure programs/activities (draft and final) ■ Draft and Final Plan document ■ Preparation for and facilitation of Review Meeting, and summary meeting notes ■ Up to five (5) Board of Education and City Council presentations and attendance ■ All project files in PDF format and editable formats to be determined in coordination with City staff, including outreach materials, maps, and GIS files A-1-10 Appendix A-2 - Justification of Costs and Fees July 16, 2024 Job No. 040956: Fayetteville Safe Routes to School Plan PROJECT SUMMARY TITLE I SERVICES HOURS SALARY FIXED FEE EXPENSES FCCM TOTAL Task 1 Project Management and Coordination 59 $9,262 $1,111 $0 $2 $10,375 Task 2 Data Collection, Mapping, and Analysis 312 $39,637 $4,756 $319 $8 $44,720 Task 3 Outreach and Stakeholder Engagement 208 $25,208 $3,025 $4,991 $5 $33,229 as 4 Safe Routes to School Plan 252 $32,349 $3,882 $371 $6 $36,608 SUBTOTAL TITLE 1 831 $106,456 $12,774 $5,681 $21 $124,932 TOTAL TITLE I 1 831 1 $106,456 1 $12,774 1 $5,681 1 $21 1 $124,932 A-2: 1 of 1 APPENDIX C C-1 CERTIFICATION OF CONSULTANT hereby certify that I, Jared Draper, am the Interim Director of Operations of the Southern US and duly authorized representative of the firm Toole Design Group, LLC, whose headquarters address is 8484 Georgia Avenue, Suite 800, Silver Springs, MD 20910, and that neither I nor the above firm I here represent has: (a) employed or retained for a commission, brokerage, contingent fee, or other considerations, any firm or person (other than a bona fide employee working solely for me) to solicit or secure this contract, (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the contract, or (c) paid or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me) any fee contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the contract; (d) included any costs which are not expressly allowable under the cost principles of the FAR of 48 CFR 31, whether direct or indirect. All known material transactions or events that have occurred affecting the firm's ownership, organization and indirect cost rates have been disclosed. except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the Owner, the Arkansas Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation of Federal Aid Highway Funds, and is subject to applicable State and Federal laws, both criminal and civil. Furthermore, as a recipient of Federal Aid Highway Funds, I certify and hereby agree to the conditions of Assurances as outlined in Section 31 of this Agreement and shall insert the Notice of Nondiscrimination Statement as shown below in all solicitation of work or procurement of materials or equipment. I certify and hereby agree to the conditions of Certification Regarding Lobbying as outlined in Section 34 of this Agreement and shall insert the Certification Regarding Lobbying in all solicitation of work or procurement of materials or equipment. I certify and hereby agree to the conditions of Certification Regarding Conflict of Interest as outlined in Section 38 of this Agreement and shall insert the Certification Regarding Conflict of Interest in all solicitation of work or procurement of materials or equipment. NOTICE OF NONDISCRIMINATION STATEMENT Toole Design Group, LLC ("Consultant"), complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, the Consultant does not discriminate on the basis of race, sex, color, age, national origin, or disability, in the admission, access to and treatment in the Consultant's programs and activities, as well as the Consultant's hiring or employment practices. Complaints of alleged discrimination and inquiries regarding the Consultant's nondiscrimination policies may be directed to Jamie Lerner, 8484 Georgia Avenue, Suite 800, Silver Spring, MD 20910, (301) 927-1900 x152 or the following e-mail address: jlerner@tooledesign.com. Authorized Firm Representative C-1-1 Date APPENDIX C C-2 CERTIFICATION OF CITY OF FAYETTEVILLE, ARKANSAS I, Lioneld Jordan, hereby certify that I am the Mayor of the City of Fayetteville, Arkansas and that the aforementioned consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: (a) employ or retain, or agree to employ or retain, any firm or person, or (b) pay, or agree to pay, to any firm, person, or organization, any fee contributions, donation, or consideration of any kind: except as here expressly stated (if any): acknowledge that this certificate is to be furnished to the Arkansas Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this contract i volving partici ation of Federal -Aid Highway Funds, and is subject to applicable State and Federal Is, both cri in I and civil. ioneld Jordan, 10 r Date C-2-1 Appendix D PROJECT SCHEDULE Toole Design has the experience, expertise, and capacity to complete the tasks of the Fayetteville Safe Routes to School Plan efficiently and with high quality. We estimate a 10-month timeline to develop a final SRTS Plan that can be adopted and implemented by the City. Task A. PROJECT MANAGEMENT AND COORDINATION Kickoff Meeting Project Work Plan and QA/QC Plan Project Meetings and Reports B. DATA COLLECTION. MAPPING, AND ANALYSIS Safety and Existing Conditions Analysis Field Safety Assessments C. OUTREACH AND STAKEHOLDER ENGAGEMENT Community Engagement Strategy Technical Advisory Committee Meetings Parent and Student Surveys Resident -Based Committee Meetings School -Based Group Meetings Community Workshops D. SAFE ROUTES TO SCHOOL PLAN Project Prioritization Draft SRTS Plan Document Draft SRTS Plan Review Meeting Final SRTS Plan Document Adoption Presentation 2024 2025 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Cl • Meetings ■ Deliverables OORAL.00252.00 040956 City of Fayetteville Toole Design Group LLC final Final Audit Report 2024-09-25 Created: 2024-09-25 By: Noren Hartman (nhartman@tooledesign.com) Status: Signed Transaction ID: CBJCHBCAABAAUPImNJaM7yMy2bETF4dPFdZ_LtKX9806 "OORAL.00252.00 040956 City of Fayetteville Toole Design Gro up LLC final" History t'I Document created by Noren Hartman (nhartman@tooledesign.com) 2024-09-25 - 6:41:01 PM GMT Document emailed to Jared Draper (jdraper@tooledesign.com) for signature 2024-09-25 - 6:41:13 PM GMT `1 Email viewed by Jared Draper (jdraper@tooledesign.com) 2024-09-25 - 6:44:21 PM GMT Document e-signed by Jared Draper (jdraper@tooledesign.com) Signature Date: 2024-09-25 - 6:45:20 PM GMT - Time Source: server Agreement completed. 2024-09-25 - 6:45:20 PM GMT a Adobe Acrobat Sign