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Home My WebLink About258-24 RESOLUTIONFile Number: 2024-578 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 258-24 SPECIAL EVENT FEE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING REVENUE FROM THE SPECIAL EVENT FEE COLLECTED BY THE AIRPORT DURING HIGH TRAFFIC SPORTING EVENTS , A PORTION OF WHICH WILL BE USED TO OFFSET INCREASED OPERATIONAL COSTS AND EXPENSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FA YETTEVlLLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville , Arkansas hereby approves a budget adjustment , a copy of which is attached to this Resolution , recognizing revenue from the special event fee collected by the airport during high traffic sporting events, a portion of which will be used to offset increased operational costs and expenses. PASSED and APPROVED on October 15 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-578 MEETING OF OCTOBER 15, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Jared Rabren, Airport Director SUBJECT: Special Event Fee (Budget Adjustment): RECOMMENDATION: The Aviation Division requests approval of a budget adjustment to recognize the revenue from the Special Event Fee collected by the airport during high traffic sporting events. BACKGROUND: Drake Field has traditionally been the premier airport for visitors of University athletic events, sometimes handling hundreds of aircraft in connection to these games. As the University continues to grow, costs associated with handling an increasing number of aircraft have grown exponentially. In order to provide a safe and positive experience for visitors, the airport has traditionally incurred additional costs to operate game day shuttles, hire additional temporary help, pay overtime expenses and other miscellaneous costs. Many airports, particularly those connected to sporting or tourist events, assess a similar fee for these reasons. DISCUSSION: In order to continue providing excellent customer service and a safe operating environment, the Airport Division requests a budget adjustment to create a separate revenue and expense account for the Special Event Fee. A portion of this fee would be used to offset expenses related to airport shuttle or bus service, overtime expenses, temporary worker costs, rental equipment, complimentary refreshments or food for flight crews and visitors, additional equipment and other miscellaneous expenses directly related to supporting game-day traffic. BUDGET/STAFF IMPACT: The special event fees will be assessed as follows: $25 for piston aircraft and $100 for turbine aircraft ATTACHMENTS: SRF (#3), BA (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-578 Special Event Fee (Budget Adjustment): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING REVENUE FROM THE SPECIAL EVENT FEE COLLECTED BY THE AIRPORT DURING HIGH TRAFFIC SPORTING EVENTS, A PORTION OF WHICH WILL BE USED TO OFFSET INCREASED OPERATIONAL COSTS AND EXPENSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing revenue from the special event fee collected by the airport during high traffic sporting events, a portion of which will be used to offset increased operational costs and expenses. City of Fayetteville Staff Review Form 2024-578 Item ID 10/15/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Jared Rabren 9/24/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: The Aviation Division requests approval of a budget adjustment to recognize the revenue from the Special Event Fee collected by the airport during high traffic sporting events. Budget Impact: 5550.760.3955-5342.03 Airport Account Number Fund Project Number Project Title Budgeted Item?No Total Amended Budget $- Expenses (Actual+Encum)$- Available Budget $- Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?Yes Budget Adjustment $10,000.00 $46.00 Remaining Budget $10,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 AIRPORT SERVICES (760) Adjustment Number 2024 Requestor:Jared Rabren BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The Aviation Division requests approval to assess a Special Event Fee during certain high-traffic times, such as University of Arkansas athletic events, to offset the increased costs associated with these events, and approval of a budget adjustment. COUNCIL DATE:10/15/2024 ITEM ID#:2024-578 Kevin Springer 9/26/2024 1:44 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024826TOTAL10,000 10,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X -- 5550.760.3955-5342.03 10,000 -EX Promotionals - Airport Special Events 5550.760.3955-4459.01 -10,000 RE Aviation Fees - Special Event -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1