HomeMy WebLinkAbout255-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 255-24
File Number: 2024-588
2024 BOSTON MOUNTAIN RECYCLING GRANT (GRANT ACCEPTANCE):
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2024 BOSTON MOUNTAIN RECYCLING GRANT IN
THE AMOUNT OF $10,000.00 FOR THE PURCHASE OF COMPOST COLLECTION CONTAINERS FOR
RESIDENTIAL FOOD WASTE COLLECTION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2024 Boston
Mountain Recycling grant in the amount of $10,000.00 for the purchase of Compost Collection Containers for
residential food waste collection.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution, recognizing the grant funds.
PASSED and APPROVED on October 15, 2024
Page 1
Attest:
�-�--
Kara Paxton, 05ty'Cliriffreasurer c. ;
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 15, 2024
CITY COUNCIL MEMO
2024-588
TO: Mayor Jordan and City Council
THRU: Peter Nierengarten, Environmental Director
FROM: Brian Pugh, Waste Reduction Coordinator
SUBJECT: Approve a resolution authorizing the acceptance of a 2024 Boston Mountain
Recycling Grant for $10,000 for purchasing Compost Collection Containers for
adding additional drop off locations for residential food waste collection and approve
a budget adjustment.
RECOMMENDATION:
Approve a resolution authorizing the acceptance of a 2024 Boston Mountain Recycling Grant for $10,000 for
purchasing Compost Collection Containers for adding additional drop off locations for residential food waste
collection and approve a budget adjustment.
BACKGROUND:
The Arkansas Department of Environmental Quality receives money generated from landfill fees and
distributes back to the regional solid waste districts to fund recycling grants. The Boston Mountain Solid
Waste District issues recycling grants through approval of the Boston Mountain Solid Waste Board. The
Boston Mountain Solid Waste District approved the pre applications at the September 2024 Board meeting.
Boston Mountain will disburse the funds beginning in late 2024. Legistar item 2024-0455 was approved
allowing staff to apply for the grant.
DISCUSSION:
The grant will allow purchase for up to three enclosed collection containers for our drop off food waste
collection in public places. Currently there are 5 drop off locations for the public to bring food waste and staff
has approached Parks and Recreation for additional drop off locations at Veterans and Bryce Davis Parks.
The amount of food waste collected through the City of Fayetteville residential food waste drop offs has
continued to increase since the inception of the first drop location established in 2021. In 2023 approximately
69 tons of food waste was collected from the five residential drop off locations and in 2024 the residential drop
off locations have collected 30% more food waste in the first half of 2024 nearing 100 tons of food waste
collected. The main benefit of these collection containers is the ability to reduce contamination and provide a
more attractive collection system to reduce odors.
BUDGET/STAFF IMPACT:
The recycling grant award is not a matching grant, so no City funds are obligated with this request. The
budget adjustment is attached to recognize the grant revenue and establish a capital project for the grant.
Project 33053.2401.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ATTACHMENTS: SRF (#3), BA (#4), FY24-04 Composting (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-588
Approve a resolution authorizing the acceptance of a 2024 Boston Mountain Recycling Grant for
$10,000 for purchasing Compost Collection Containers for adding additional drop off locations
for residential food waste collection and approve a budget adjustment.
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2024 BOSTON MOUNTAIN
RECYCLING GRANT IN THE AMOUNT OF $10,000.00 FOR THE PURCHASE OF COMPOST
COLLECTION CONTAINERS FOR RESIDENTIAL FOOD WASTE COLLECTION, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2024 Boston Mountain Recycling grant in the amount of $10,000.00 for the purchase of Compost
Collection Containers for residential food waste collection.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the grant funds.
Page 1
Brian Pugh
Submitted By
City of Fayetteville Staff Review Form
2024-588
Item ID
10/15/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/27/2024 RECYCLING/TRASH COLLECTION (750)
Submitted Date Division / Department
Action Recommendation:
Approve a resolution authorizing the acceptance of a 2024 Boston Mountain Recycling Grant for $10,000 for
purchasing Compost Collection Containers for adding additional drop off locations for residential food waste
collection and approve a budget adjustment.
Budget Impact:
5500.750.5080-5227.00
Recycling and Trash Collections
Account Number Fund
33053.2401 Recycling Grant (ADEQ/Boston) - Compost
Collection Containers
Project Number Project Title
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
$
$ 10,000.00
10,000.00
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 RECYCLING/TRASH COLLECTION (750)
2024
Requestor: Peter Nierengarten
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approve a resolution authorizing the acceptance of a 2024 Boston Mountain Recycling Grant for $10,000 for purchasing
Compost Collection Containers for adding additional drop off locations for residential food waste collection and approve a
budget adjustment.
COUNCIL DATE: 10/15/2024
ITEM ID#: 2024-588
Nolly Black
912712024 11:OE AM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 10,000 10,000 v.2024926
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5500.750.5080-4302.01 - 10,000 33053 2401 RE State Grants - Operational
5500.750.5080-5227.00 10,000 - 33053 2401 EX Containers - RTC
i ol, I
Boston Mountain
A&Z SOLID WASTE DISTRICT
S�+ember 25, 2^2
RE: Boston Mountain Regional Solid Waste Management District 2024 Recycling Grant Award
Grantee: City of Fayetteviie
Grant Number. FY24-04
Grant Name: Composting
Amount Awarded: $ 10000
Congratulations! We are excited to notify you of your grant award.
This grant is administered by Boston Mountain. Solid Waste Management District. Below are some details of
the program -
Ail grant funds must be spent within three years of date awarded.
Aii grai 4 f urrcied projects mL.st be started before you are eligible to apply for recycling grants in the next
year grant round.
Grant Reimbursement Requirements
• A detailed inv000e
• A. s a; ra.. nt,, check copy, an&% , credit card receipt. Showing proof of payment.
• Fa eauipr erlt ourchased: make-, model, serial or VIN number, and physical address of where
equipment will be housed.
• A picture cf the item(s). purchased
Reference Grant Number on all submittals.
• Can be submitted electronically or in paper form.
Grant Issues Requiring Board Approval
• Any changes in grants. (Grant Change Order)
• If you choose to trade, sell, or scrap equipment previously purchased with grants funds.
Ali forms related to the grant program are available online. Bostonmouotain. ora —Resources -> Grants
The District would like to thank you for all of the great grant applications and project proposals submitted this
year. We have enclosed a copy of your final signed grant application. We look forward to working with you on
your future solid waste management programs!
•p,c�reiy
RR by, eed
Director
Boston. Mountain Solid Waste District
Enclosure
11398 Bond Road
Prairie Grove, Arkansas 72753
p 479.846.3005 f 479.846.4614
bostonmountain.org
Recycling
Grant Application
Grant Name: Food Waste Collection Container
APPLICANT: CITY OF FAYETTEVILLE RTC
ADDRESS: 1560 HAPPY HOLLOW RD
COUNTY: WASHINGTON
PHONE:(479 )601.2050
PROJECT
Select only one category
• Administrative
• Recycling Equipment
• Composting
• Planning
GRANT FUNDS
Boston Mountain
SOL lb WAS If nic TRICr
Grant Number. P yZq-O z1
CONTACT: BRIAN PUGH
CITY: FAYETTEVILLE
ZIP CODE: 72701
E-MAIL: ePUGH@FAYETTEVILLE-AR.GOV
• Recycling Programs
• Education
• Transfer Station with
Recycling
PROJECT
• Material Recovery Facility
• Waste Reduction Activities
• Electronics Recycling
_Other than Recycling Grant funds, how are expenses for the continuation of this project to
be funded !including maintenance repairs labor and operating expenses)?
The City of Fayetteville's Recycling and Trash Collection operating budget will
supplement funding for the operation of this pilot.
Who will manage the finances of this grant and how may s/he be contacted? (Who is
responsible for maintaining records of income and expenses related to this grant)
F'age 1 of 6
Brian Pugh will be responsible for maintaining records of income and expenses related
to this grant.
Please provide as detailed information as possible about your proposed recycling grant project. The
more information and detail you are able to provide the better understanding the reviewers wilt have of
your project. For questions regarding eligible applicants and/or grant projects please refer to the Boston
Mountain Solid Waste District Recycling Grant Program Guidelines 2018.
All items must be completed and returned to the Boston Mountain Solid Waste District (District) by the
close of business July 17, 2024. Electronic or paper copies are acceptable.
APPLICATION CHECKLIST:
Representative attend pre -application meeting
Complete Project Summary and Budget Narrative
Completed grant application signed by authorizer representative
Submitted to Boston Mountain Solid Waste District by July 171"
PROJECT DESCRIPTION $ BUDGET
• Limit to a two -page narrative
• Include any dimensions for facilities 'equipment brochures. drawingspictures. etc.
• For constnrction pro/ects (including heralding modifications. parking lots and fencing). please tell us who
owns the property
Applicants should provide an overview of the proposed project, what will be purchased, the
project's purpose and scope and the specific methods and technologies that will be
incorporated to implement the project. The summary should include a timeline in narrative
form for the major project implementation events including securing of permits and/or licenses.
construction of facilities and completion of service contracts. Include the specific material or
initiative being targeted and projected tons or capacity rating forecasted How do you keep the
public informed about the recycling. waste reduction and educational opportunities provided by
your program? Applicants should demonstrate the financial and operational rationale for the
requested funding and provide supporting information State how the proposed project
supports the strategic and educational goals of the District and State solid waste management
plans
Include a detailed budget
✓eson 2024 1 Page 2 of 6
NARRATIVE
The City is requesting funding for up to three enclosed collection containers for our
drop off food waste collection in public places. The city currently has 6 drop off
locations for the public to bring food waste for the composting program and are
evaluating additional locations in Fayetteville for expanding the program and add
convenience for residents to participate. The amount of food waste collected through
the City of Fayetteville residential food waste drop offs has continued to increase since
the inception of the first drop location established in 2021. In 2023 approximately 69
tons of food waste was collected from the five residential drop off locations and in 2024
the residential drop off locations have collected 30% more food waste in the first half of
2024 nearing 100 tons of food waste collected. Currently our residential drop off
locations are nested in the centerlsouthern areas of the City, and we want to increase
accessibility to diverting food waste from the landfill by establishing residential drop off
locations on the north side of Fayetteville. City parks located in the northern part of the
city are being considered for two drop off locations to pilot. The main benefit of these
collection containers is the ability to reduce contamination and provide a more
attractive collection system to reduce odors. This pilot would serve to divert food
waste from the landfill along with guide our program on deciding to purchase additional
containers for other public locations.
Timeline
Purchase of containers would be completed upon grant award with an anticipated
purchase of the first container occurring in late 2024.
What will be purchased
Funds from the grant will be used to purchase the food waste collection container made
by MetroSTOR. Each container costs approximately $3,300 and we are requesting
$10,000 to purchase up to three containers. Any remainder will be covered from the
Recycling and Trash Collection operating budget.
Project's purpose
The project's purpose is to decrease the amount of food waste going to the landfill as
well as facilitate long-term social change within our community to advance and
normalize the concept of a circular economy in waste collections. The average food
waste collected by each drop off location (5 total) in 2023 was approximately 14 tons (69
tons total). This average has increased in the first two quarters of 2024 with an average
of nearly 20 tons of food waste collected from each drop off location. Using this year's
growth in engagement calculations for 2025, we estimate we could divert a total of 250
tons of food waste.
2_14 Paoe 3 of 6
MINIMUM CONDITIONS OF RECYCLING GRANTS
GRANT RECIPIENTS AGREE TO:
• Comply with the guidelines and requirements of the Boston Mountain Solid Waste District Recycling
Grant Program Guidelines
• Actively develop a recycling program as outlined In the grant application. and expend all grant funds in
the three (3) years following the date of the grant award by the District.
• Actively seek to market or reuse the materials diverted under the recycling program from deposition in
landfills in the period of three (3) years following the date of the grant award by the department
• Start prior year grant project before July 271 , the date pre -applications for the next grant round are due to
the department
• Use facilities or equipment purchased with grant funds no less than 50 percent of the time on the
purposes specified in the grant application
• Ensure all applicable federal, state and local permits and licenses have been obtained
• Use any interest earned on grant funds exclusively for recycling programs consistent with the Districts
Solid Waste Management Plan
• Maintain an orderly accounting system to document that grant expenditures are made in accordance with
project budget This includes keeping copies of all bids paid invoices. canceled checks. and other
appropriate paperwork.
• Report for five years after receipt of grant funds or until all funds are expended whichever is longer, as
directed by statute and regulation
• Conform to all state laws on the purchase. use or sale of equipment and facilities secured with grant
funds
• Seek competitive bids or requests for proposals (RFP) for purchase of equipment or services as required
by state and local procurement laws.
• Receive written approval from the Board for any modifications to the grant including requests for lime
extensions
• Receive written consent from the Board and the department before selling. trading or transferring facilities
or equipment
The following items are not eligible for funding from recycling grants:
Taxes Legal fees Vehicle registration
Reimbursement of funds Licenses or permits
Retroactive purchases Utilities
ADMINISTRATIVE REQUIREMENTS
All grants are subject to audit. District personnel have the right of access to all records pertaining to grant -
funded project or activity
Grant application must Include answers to the Prolect Descrippon quest,ons and a complete Budget as required
Incomplete grant applrcat,on5 wtll not be cans de!en and may delay processing of grant fonds
.+vs 2W4, Page 4 of 6
THE aOSTON MOUNTAIN SOLID WASTE DISTRICT AGREES TO
Submit a list Of all Completed gram appllrations received by eligible applicants to the Boston Mountain Solid
Waste District Grant Committee.
Publish a list of grants to be submitted to the Board with for public comment open for 30 days past publication.
Copies of any comments received ragardirg the grant request shau be forwarded to the Board ifno cnmmdnts are
received, send an a-mai( stating such at the end of the comment period.
Notlfy the Board in the event a recipient has not met conditions of the approved grant application.
Ensure that the project is compatible with the approved RSWMD plan on file with ADEO or submit documentation
demonstrating why a deviation is necessary.
Maintain copies of invoices, purchase orders, checks or other supporting documents for grant expenditures at the
regional solid waste district office
Compile annual reports as required.
SIGNATURE $ CERTIFICATION
I certify that to the best Of my knowledge, the information provided in this application and its
attachments is correct and true. I understand and agree that if grant money is subsequently awarded as
a result Of this application, I will comply with all applicable statutory and regulatory provisions and with
applicable terms, conditions, and procedures of the Recycling Grants program. I have read and agree
to abide by the Minimum Conditions of Recycling Grants. I certify that all proposed activities will be
carried out and that all rant money ceived will be utilized Solely for the purposes for which it is
intended unless writte7 horiza ' n i provided by the Regional Solid Waste Management District
Board of Directors. 1
Mayor / /l 07/1512024
Applicants horned ReWesertl b e Si nature 8 Trtle Date --- —
THE ABOVE -REFERENCED GRANT IS HEREBY APPROVED.
BMSyyD Director - ate
BMS D Board Chair - _0 to
VBf10A 2024-1 Page 5 of 6
FOR DISTRICT USE ONLY
DATE RECEIVED:
APPLICATION
COMPLETE:
IF NO,
RETURNED TO:
;r,s,�2"74 1 Page 6 of 6
RECEIVED
BY:
COMMENTS
DATE:
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Peter Nierengarten, Sustainability and Resilience Director
FROM: Brian Pugh, Waste Reduction Coordinator
DATE: July 10, 2024
STAFF MEMO
SUBJECT: Mayor's signature on Application for a 2024 Boston Mountain Solid Waste
District Recycling Grant for $10,000 for the purchase of Compost Collection Containers
RECOMMENDATION:
Obtain Mayor's signature to authorize application for a 2024 Boston Mountain Solid Waste
District Recycling Grant for $10,000 for purchasing Compost Collection Containers.
BACKGROUND:
Each year the Arkansas Department of Environmental Quality collects revenue derived from
landfill fees to issue recycling grants through local Solid Waste Districts to help fund recycling
programs The city has benefited from these grants in the past The Boston Mountain Solid
Waste District is the entity responsible for administering the grant program and compiles the
grant applications and submits them to their Grant Committee for review. The deadline to
submit applications is the end of day on Wednesday July 17th
DISCUSSION:
Staff is requesting funding for up to three enclosed collection containers for our drop off food
waste collection in public places Currently there are 5 drop off locations for the public to bring
food waste and staff are evaluating additional locations for expanding the program and adding
convenience for residents to participate The amount of food waste collected through the City of
Fayetteville residential food waste drop offs has continued to increase since the inception of the
first drop location established in 2021 In 2023 approximately 69 tons of food waste was
collected from the five residential drop off locations and in 2024 the residential drop off locations
have collected 30% more food waste in the first half of 2024 nearing 100 tons of food waste
collected Currently our residential drop off locations are nested in the center/southern areas of
the City. and we want to increase accessibility to diverting food waste from the landfill by
establishing residential drop off locations on the north side of Fayetteville The main benefit of
these collection containers is the ability to reduce contamination and provide a more attractive
collection system to reduce odors
BUDGET/STAFF IMPACT:
The recycling grant awards are not matching grants so no City funds are obligated with this
request Upon adnvnistiahon approval and award of the giant a budget adjustment will be
requested to recognize the grant revenue and a capital project will be created
Attachments:
2024 Boston Mountain Solid Waste District grant application
Mailing Address:
113 W, Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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