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Home My WebLink About246-24 RESOLUTIONFile Number: 2024-529 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 246-24 MCCLELLAND CONSULTING ENGINEERS, INC. (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE PROF ESS IONAL ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSUL TING ENGINEERS, INC. IN THE AMOUNT OF $35 ,300.00 FOR CONSTRUCTION PHASE SERVICES FOR THE COLLEGE A VENUE WATERLINE REPLACEMENT PROJECT WHEREAS, on June 5, 2018 , City Council passed Resolution No. 119-18 approving a Profess ional Engineering Services Agreement with McClelland Consulting, Inc . for engineering services associated with the replacement of existing water mains along N. College Ave. between North Street and E. Mil sap Rd.; and WHEREAS , Amendment No. I provides for support services needed by McClelland Consulting Engineers, Inc. including administrative tasks and closeout support. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. I to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc . in the amount of $35,300.00 for construction phase services for the College Avenue Waterline Replac e ment Project. PASSED and APPROVED on October I , 2024 Attest: Page 1 Amendment No. 1 to the Engineering Services Agreement for North College Avenue Water Main Replacement Date: 10-01-2024 WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers , Inc. (ENGINEER) entered into an Agreement for Professional Engineering Services (AGREEMENT) on June 5, 2018; and , WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional services outside of the scope of the AGREEMENT. NOW THEREFORE, the following modifications will be made to the AGREEMENT to include the additional services requested: MODIFICATIONS: 1. Section 2 .1.1 -the additional scope of services is included in the attached Appendix "A-1 ". 2. Section 5.1 -the maximum not-to-exceed amount is increased from $128 ,930.00 to $164,230.00 . Modifications to compensation are included in the attached Appendix "A-2 ". IN WITNESS WHEREOF, the parties execute this Amendment No. 1, to be effective on the date set out above . McClelland Consulting Engineers , Inc. BY: Nicholas R. Batker, P .E. Senior Associate City of Fayetteville , Arkansas Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-529 MEETING OF OCTOBER 1, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Amendment No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. for Construction Phase Services for the College Avenue Waterline Replacement Project RECOMMENDATION: Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. for Construction Phase Services for the College Avenue Waterline Replacement Project from North St. to Sycamore St. in the amount of $35,300.00. BACKGROUND: In conjunction with the City’s roadway improvements along College Avenue from North St. to Sycamore St. the existing waterline is being replaced due to age, poor condition, and need for additional capacity. The waterline improvements were bid together with the roadway project and the City Council recently approved the construction award (Res. 206-24). DISCUSSION: The water/sewer division intends to provide daily observation and inspection with in-house staff, but support services are needed by the Engineer of Record, McClelland, for administrative tasks, and closeout support. These services will be provided through Amendment No. 1 in an amount not to exceed $35,300.00. Staff recommends approval of this amendment. BUDGET/STAFF IMPACT: Funds are available for this project in the Water System Rehabilitation/Replacement account. ATTACHMENTS: SRF MCE Amendment No. 1 (#3), Amendment No. 1 (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-529 Amendment No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. for Construction Phase Services for the College Avenue Waterline Replacement Project A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $35,300.00 FOR CONSTRUCTION PHASE SERVICES FOR THE COLLEGE AVENUE WATERLINE REPLACEMENT PROJECT WHEREAS, on June 5, 2018, City Council passed Resolution No. 119-18 approving a Professional Engineering Services Agreement with McClelland Consulting, Inc. for engineering services associated with the replacement of existing water mains along N. College Ave. between North Street and E. Milsap Rd.; and WHEREAS, Amendment No. 1 provides for support services needed by McClelland Consulting Engineers, Inc. including administrative tasks and closeout support. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $35,300.00 for construction phase services for the College Avenue Waterline Replacement Project. City of Fayetteville Staff Review Form 2024-529 Item ID 10/1/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 9/11/2024 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. for Construction Phase Services for the College Avenue Waterline Replacement Project from North St. to Sycamore St. in the amount of $35,300.00. Budget Impact: 5400.720.5600-5314.00 Water and Sewer Account Number Fund 12009.1 Water System Rehabilitation/Replacement Project Number Project Title Budgeted Item?Yes Total Amended Budget $14,500,643.00 Expenses (Actual+Encum)$14,227,983.95 Available Budget $272,659.05 Does item have a direct cost?Yes Item Cost $35,300.00 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $237,359.05 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments:The previous PO was closed. This amendment will have a new purchase order created. Appendix A-1 – Scope of Additional Services Page 1 of 2 North College Avenue Water Main Replacement APPENDIX A-1 – SCOPE OF ADDITIONAL SERVICES AMENDMENT NO. 1 TO THE ENGINEERING SERVICES AGREEMENT FOR THE NORTH COLLEGE AVENUE WATER MAIN REPLACEMENT 1.0 General The scope of additional services includes limited construction administration and construction observation services for the referenced project, which consists of approximately 3,000 linear feet of 12-inch water main, 360 linear feet of 8-inch sewer main and related water and sewer appurtenances along North College Avenue between North Street and Sycamore Street. This project is part of the North College Avenue roadway improvements, Bid 24-34. Construction is anticipated to commence in late 2024 and a duration of 210 calendar days is assumed for construction of the water and sewer improvements. 2.0 Construction Phase Services 2.1 Construction Administration The ENGINEER will provide limited construction administration services to the CITY OF FAYETTEVILLE in this Amendment No. 1 as it relates only to the water and sewer portion of the overall project. The following services are included in this task:  Attend the pre-construction meeting with the Contractor.  Review and respond to Contractor submittals for conformance to the Contract Documents, Drawings, and Specifications.  Review Contractor’s Requests for Information (RFIs) and issue clarifications as required.  Assist the CITY OF FAYETTEVILLE with the evaluation, negotiation, and processing of Contractor change order requests.  Assist the CITY OF FAYETTEVILLE with review of Pay Estimates and associated quantities as requested. It is assumed that CITY OF FAYETTEVILLE and/or design engineer for the roadway improvements project will process Pay Estimates.  Conduct site visits to observe the progress and quality of the completed work to determine compliance with the Contract Documents. Attend monthly progress meetings if requested by the CITY OF FAYETTEVILLE. A total of twelve (12) site visits/progress meetings are estimated.  Conduct final inspection and develop punch list. Review punch list of outstanding items and closeout documents provided by the Contractor.  Prepare Record Drawings based upon as-built survey and information furnished by the Contractor and field representatives and provide to the CITY OF FAYETTEVILLE in AutoCAD and PDF format. Appendix A-1 – Scope of Additional Services Page 2 of 2 North College Avenue Water Main Replacement 2.2 Construction Observation The CITY OF FAYETTEVILLE intends to provide comprehensive construction observation services on this project with in-house staff. However, if requested in writing by the CITY OF FAYETTEVILLE with minimum three (3) business days’ notice, the ENGINEER will provide construction observation services up to a maximum of 50 hours on this project. ENGINEER will not provide construction observation services without prior authorization by the CITY OF FAYETTEVILLE. 3.0 Project Deliverables The ENGINEER will provide the following deliverables to the CITY OF FAYETTEVILLE. Unless otherwise noted, deliverables will be in PDF format and transmitted via email or file share service. 3.1 Record Drawings  AutoCAD files  PDF copy  One (1) full-size hard copy 3.2 Daily Construction Observation Reports (if Construction Observation Services are requested and authorized by the CITY OF FAYETTEVILLE). 3.3 Other electronic files as requested by the CITY OF FAYETTEVILLE. 4.0 Compensation In consideration of the performance of the foregoing services by the ENGINEER, the CITY OF FAYETTEVILLE will by to the ENGINEER compensation as follows: 4.1 Compensation will be paid to the ENGINEER on the basis of ENGINEER’s standard hourly rates in effect at the time the work is performed, plus reimbursable expenses. A task hour fee breakdown is provided as Appendix A-2. ENGINEER’s current rate schedule is attached hereto as Appendix A-3. 4.2 The maximum not-to-exceed for Amendment No. 1 will be $35,300. 4.3 The maximum not-to-exceed total contract amount is increased from $128,930.00 to $164,230.00 5.0 Additional Services Should Additional Services be required, the ENGINEER and CITY OF FAYETTEVILLE will agree on the scope and not-to-exceed amount of the Additional Services, and said Additional Services will be authorized under a future amendment to this Agreement. APPENDIX A-2 City of Fayetteville - N College Avenue Water Main Replacement Amendment No. 1 - Services During Construction Personnel Hour Fee Estimate 8/23/2024 Task Description Sr. Project Manager Project Manager Project Engineer/ Designer CAD/GIS Technician Const Observer Extended Cost Pre-Construction Meeting 2 2 $700.00 Review Contractor's Submittals 8 20 $4,600.00 Review Contractor's RFIs, Field Orders, & Work Change Directives 1 8 20 4 $5,250.00 Change Management (Change Orders)1 6 8 4 $3,050.00 Assist with Pay Estimates and Quantities 8 8 $2,800.00 Monthly Progress Meetings/Site Visits (12 total assumed)16 16 $5,600.00 Final Inspection and Project Closeout 1 4 12 $2,850.00 Prepare Record Drawings and Final Deliverables 1 4 12 24 $5,250.00 Subtotal Labor Hours / Fee - Scope Item 2.1 4 56 98 32 0 $30,100.00 Estimated Reimbursable Expenses Mileage $100.00 Subtotal Reimbursable Expenses - Scope Item 2.1 $100.00 Total Scope Item 2.1 - Construction Administration 4 56 98 32 0 $30,200.00 Field Observation Services - Requires Prior Authorization by City of Fayetteville 0 0 0 0 50 $5,000.00 Subtotal Labor Hours / Fee - Scope Item 2.2 0 0 0 0 50 $5,000.00 Estimated Reimbursable Expenses Mileage $100.00 Subtotal Reimbursable Expenses - Scope Item 2.2 $100.00 Total Scope Item 2.2 - Construction Observation 0 0 0 0 50 $5,100.00 GRAND TOTAL AMENDMENT NO. 1 4 56 98 32 50 $35,300.00 Scope Item 2.1 - Construction Administration Scope Item 2.2 - Construction Observation Page 1 of 1 Chief Draftsman $110 - $120 Clerical $45 - $85 Construction Observer $75 - $165 Draftsman $70 - $120 Environmental Scientist/Designer $125 - $145 Geotech Engineer $125 - $200 GIS Technician $80 - $140 HR/Payroll Admin $75-$115 Landscape Architect $95 - $200 Media Specialist $85 - $120 Principal $185 - $275 Project Accountant $70 - $155 Project Designer - Intern $50 - $80 Project Designer $80 - $165 Project Engineer $120 - $175 Project Manager $130 - $210 Registered Land Surveyor $100 - $175 Soils Lab Technician $50 - $140 Specification Writer $50 - $100 Sr. Project Manager $160 - $250 Structural Engineer $140 - $180 Survey (2 man or Robotic) Crew $115 - $165 Survey (3 man) Crew $150 - $200 Survey Field (1 Man or Rodman) $45 - $120 Survey GPS $75 - $135 Survey Technician $65 - $110 Expenses @ Cost Mileage .705/mi * Standard Hourly Rates may be adjusted annually in accordance with the normal salary review practices of McClelland Consulting Engineers. 8/7/2023 McCLELLAND CONSULTING ENGINEERS, INC. *STANDARD HOURLY RATES APPENDIX A-3