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Home My WebLink About244-24 RESOLUTIONFile Number: 2024-516 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 244-24 LEWIS FORD SALES, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD Fl50 HYBRID FROM LEWIS FORD SALES , INC., PURSUANT TO ORDINANCE 6491 , IN THE AMOUNT OF $53,298.00 , PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the transmission on unit 1317 is beginning to have intermittent slipping problems , shift flares, and has been deemed no longer capable of font-line service ; and WHEREAS, this purchase was unanimously recommended for approval at the September 10 th Equipment Committee Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F 150 Hybrid from Lewis Ford Sales , Inc., pursuant to Ordinance 649 I, in the amount of $53 ,298.00 , plus any applicable surcharges , freight charges , and delivery fees up to I 0% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 1, 2024 Attest: Pagel Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-516 MEETING OF OCTOBER 1, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: LEWIS FORD SALES, INC. (PURCHASE AGREEMENT): RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM LEWIS FORD SALES INC OF FAYETTEVILLE IN THE AMOUNT OF $53,298.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. UPON THE APPROVAL OF THE BUDGET ADJUSTMENT, ORDINANCE 6491 WILL BE UTILIZED FOR THE PURCHASE. BACKGROUND: The transmission on 1317 (WSEW_F022) is beginning to have intermittent slipping problems and shift flares. It has been deemed the unit is no longer capable of front-line service for the Water Sewer Department. DISCUSSION: Unit 1317 is a Chevrolet Traverse crossover small SUV with 81,000 miles and a supervisor vehicle. Fleet Operations and the Water Sewer Department Operations Manager are recommending replacement of this unit with an upgraded Ford F150 Hybrid to better meet the offload requirements and fulfill the mission of the Water and Sewer Department. Daily, Supervisors need to meet repair crews on site for the repairs of city infrastructure and this can often require offload capabilities to reach the repair crews. BUDGET/STAFF IMPACT: The unit will require a Budget Adjustment from the Water Sewer Department. This unit was unanimously approved at the September 10 Equipment Committee. ATTACHMENTS: SRF (#3), BA (#4), LEWIS Ford F150 Hybrid $53,298 (#5), Ordinance 6491 (#6) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-516 LEWIS FORD SALES, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM LEWIS FORD SALES, INC., PURSUANT TO ORDINANCE 6491, IN THE AMOUNT OF $53,298.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the transmission on unit 1317 is beginning to have intermittent slipping problems, shift flares, and has been deemed no longer capable of font-line service; and WHEREAS, this purchase was unanimously recommended for approval at the September 10th Equipment Committee Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 Hybrid from Lewis Ford Sales, Inc., pursuant to Ordinance 6491, in the amount of $53,298.00, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2024-516 Item ID 10/1/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 9/6/2024 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM LEWIS FORD SALES INC OF FAYETTEVILLE IN THE AMOUNT OF $53,298.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRUCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 FLEET FUND Account Number Fund 02078.2024 LIGHT/ MEDIUM TRUCKS Project Number Project Title Budgeted Item?Yes Total Amended Budget $657,060.00 Expenses (Actual+Encum)$484,441.76 Available Budget $172,618.24 Does item have a direct cost?Yes Item Cost $53,298.00 Is a Budget Adjustment attached?Yes Budget Adjustment $19,329.00 $255.00 Remaining Budget $138,649.24 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2024 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 HYBRID FROM LEWIS FORD SALES INC OF FAYETTEVILLE IN THE AMOUNT OF $53,298.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. (WSEW_F022 / unit 2303) COUNCIL DATE:10/1/2024 ITEM ID#:2024-516 Holly Black 9/13/2024 8:05 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024826TOTAL53,298 53,298 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.720.1840-5801.00 (19,330)-13019 1 EX Fixed Assets 5400.720.1840-7602.70 19,330 -13019 1 EX Transfers To Funds - Shop 9700.770.1920-6602.40 -19,330 02078 2024 RE Transfer from Fund - Water & Sewer 9700.770.1920-5802.00 53,298 -02078 2024 EX Vehicles & Equipment - base 9700.770.1910-4999.99 -33,968 RE Use Fund Balance - Current -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1