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Home My WebLink About243-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 243-24 File Number: 2024-515 PREMIER TRAILER SALES, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM PREMIER TRAILER SALES IN THE AMOUNT OF $17,292.70, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, trailer 9255 has reached 15115 points in the Fleet Management Software and has had increased mechanical failures and downtime; and WHEREAS, this purchase was unanimously recommended for approval at the September loth Equipment Committee Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 20' Low Profile Tandem Axle Trailer from Premier Trailer Sales in the amount of $17,292.70, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on October 1, 2024 Attest: G\T Y 0,4 '•,5�� Kara Paxton, City CIa c Treasurer �J'•9'Q Wp' Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 1, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: PREMIER TRAILER SALES INC RECOMMENDATION: CITY COUNCIL MEMO 2024-515 RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM PREMIER TRAILER SALES OF FAYETTEVILLE ARKANSAS IN THE AMOUNT OF $17,292.70,PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Trailer 9255 (WSEW_F109) has a FASTER score of 15/15 points and has had increased mechanical failures and downtime. DISCUSSION: Due to the evolution of equipment size and weight, this trailer will need to be upgraded to a larger axle and suspension to haul the Water Sewer Department's repair equipment and offload assets. BUDGET/STAFF IMPACT: The unit will require a Budget Adjustment from the Water Sewer Department. This unit was unanimously approved at the September 10th Equipment Committee. ATTACHMENTS: SRF (#3), BA (#4), FINAL Diamond C Trailers (5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-515 PREMIER TRAILER SALES INC A RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM PREMIER TRAILER SALES IN THE AMOUNT OF $17,292.70, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, trailer 9255 has reached 15115 points in the Fleet Management Software and has had increased mechanical failures and downtime; and WHEREAS, this purchase was unanimously recommended for approval at the September loth Equipment Committee Meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 20' Low Profile Tandem Axle Trailer from Premier Trailer Sales in the amount of $17,292.70, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2024-515 Item ID 10/1/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/6/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM PREMIER TRAILER SALES OF FAYETTEVILLE ARKANSAS IN THE AMOUNT OF $17,292.70,PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. 9255 TO BE 9359 WSEW F109. 9700.770.1920-5802.00 Account Number 02080.2024 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: FLEET FUND Fund OTHER VEHICLES/ EQUIPMENT Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 281,800.00 $ 36,893.81 5 244,906.19 $ 17, 292.70 $ 15,000.00 e. 242,613.49 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2024 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Trailer 9255 (WSEW_F109) has a FASTER score of 15/15 points and has had increased mechanical failures and down time. Fleet is reccommending replacement with an upgraded trailer that is more capable for the Water Sewer Department. COUNCIL DATE: 10/1/2024 ITEM ID#: 2024-515 Nolly Black 9/13/202q 7:5S qln RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 15,000 15,000 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2024725 Account Name 5400.720.1840-5801.00 (15,000) - 13019 1 EX Fixed Assets 5400.720.1840-7602.70 9700.770.1920-6602.40 15,000 - - 15,000 13019 02080 1 EX 2024 RE Transfers To Funds - Shop Transfer from Fund - Water & Sewer 9700.770.1920-5802.00 15,000 - 02080 2024 EX Vehicles & Equipment - base I of 1 \8 15` 24,12 42 PM RFNI W ("ON1=IGWRA"I I(�N - Diamond (' "Trailers AD/AMOND C TRAILERS CUSTOMER INFORMATION Name: Ross Jackson Email: rjackson`@fayetteville-ar.gov Phone: (479) 879-6221 Date: 2_024-o8-15 12:42:32 STORE INFORMATION Store Name: PREMIER TRAILER SALES Dealer Salesperson: Danny Debennham iAYETTEVILLE AR REMIER � RAILER ALES Conf ig. ID: 303416 Dealer Email: danny@premiertrailersalesnwa.com Dealer Phone: (479) 263-4428 YOU'RE ONE STEP CLOSER TO JOININ6 #TEAMDC! REVIEW CONFIGURATION Part Name QTY Price Descriptor Price Type Model - LPX Package Options - Standard GVWR -zoo Package (2oK GVWR) Length/width - 20' x 82" - 210pkg Axles - /_ - io,000 lb Oil Bath, Torsion Brakes - Electric Drum Suspension - Torsion Axles Pull Type - Bumper Pull Frame - 8" x 15 lb I -Beam Frame Ramps - Extra Wide HD Flip -Knee, 24" x 60", Spring -Assisted Dove - 24" Diamond Plate Dove with Cleats Paint Type - DM Difference Maker Coating System Paint Color - Onyx Black Floor - 2" Treated Lumber Cross -Members - 3" I -Beam on 12" Centers Jack - 12,000 lb Drop -Leg Jack Stake Pockets - 2" x 3/8" Rub Rail w/ Stake Pockets Coupler - Flat -Mount Adjustable Pintle Ring Winch - No Winch Fenders - 3/16" Diamond Plate, Super Heavy Duty Storage - HD V-Tongue Lid Lights -All LED Lights Tie Downs - 4 - 5/8" D-Rings Tie Downs -Extra 5/8" D-Rings $32 ea $0.00 option $0.00 option $19,339-00 standard standard standard standard standard standard standard standard standard standard $300-00 option standard standard $64-00 option standard $41800 option standard standard Wiring -Sealed Wiring Harness stal.- htt�� I� ►k �k .d'amotidc.com/review-confit ation0model_pjd= I834&rli0 del_id=655&model slug=lpr&record=303416&hash=50f6ef4a26e4b2d l4ce9badR2febf0594 . P.ir t Nanie Ill I.VII:�� ('ONHG1 IRAFU )N - Diamond (' 'Urtiileri QTY Price Descriptor Price Type Tire Size - ,2t5/75R17.5 ,S Hy Radial Wheel Color - Black Spare Mount -Spare Mount (curb side) Spare Tire -Add MatcHng Spare Tire Comments $405-00 Total MSRP Price: standard standard option add -on $20,648.00 "MSRP stands for Manufacturer's Suggested Retail Pace. MSRP is NOT final sales price - your final sales price varies depending on region and dealer. Excludes taxes, title, license, and registration. International exchange rate may apply based on country. I'd like to stay updated with the latest news, offers and promotions b subscribing to the Diamond C customer newsletter.* P y g Yes No QUOTE MSRP: $2o648.00 Subtotal: $17292-70 Fees/Credits Total Sales Price: $17292-70 fittps-//www.diamondc.com/rep,iew-configuration/"tilodel_pid=1834& mode l_id=655&model _slug=1pUrecord =303416&hash =50f6ef4a26e4b2d I4ce9bad82febfO594... 2/2 i