HomeMy WebLinkAbout243-24 RESOLUTIONFile Number: 2024-515
113 West Mountain Street
Fayetteville , AR 72701
(479) 575-8323
Resolution: 243-24
PREMIER TRAILER SALES, INC. (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF A 20 ' LOW PROFILE TANDEM AXLE TRAILER FROM
PREMIER TRAILER SALES IN THE AMOUNT OF $17 ,292 .70, PLUS ANY APPLICABLE SURCHARGES ,
FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF TH E ORIGINAL PURCHASE PRICE, AND TO
APPROVE A BUDGET ADJUSTMENT
WHEREAS , trailer 9255 has reached 15 /15 points in the Fleet Management Software and has had increased
mechanical failures and downtime ; and
WHEREAS , this purchase was unanimously recommended for approval at th e September 10 th Equipment Committee
Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 20 ' Low
Profile Tandem Axle Trailer from Premier Trailer Sales in the amount of $17 ,292 .70 , plus any applicable s urcharg es ,
freight charges , and delivery fees up to 10% of the original purchase price.
Section 2 : That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adju stment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on October I , 2024
Approved: Attest:
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Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-515
MEETING OF OCTOBER 1, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: PREMIER TRAILER SALES INC
RECOMMENDATION:
RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM
PREMIER TRAILER SALES OF FAYETTEVILLE ARKANSAS IN THE AMOUNT OF $17,292.70,PLUS ANY
APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL
PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT.
BACKGROUND:
Trailer 9255 (WSEW_F109) has a FASTER score of 15/15 points and has had increased mechanical failures
and downtime.
DISCUSSION:
Due to the evolution of equipment size and weight, this trailer will need to be upgraded to a larger axle and
suspension to haul the Water Sewer Department's repair equipment and offload assets.
BUDGET/STAFF IMPACT:
The unit will require a Budget Adjustment from the Water Sewer Department.
This unit was unanimously approved at the September 10th Equipment Committee.
ATTACHMENTS: SRF (#3), BA (#4), FINAL Diamond C Trailers (5)
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-515
PREMIER TRAILER SALES INC
A RESOLUTION TO APPROVE THE PURCHASE OF A 20’ LOW PROFILE TANDEM AXLE
TRAILER FROM PREMIER TRAILER SALES IN THE AMOUNT OF $17,292.70, PLUS ANY
APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE
ORIGINAL PURCHASE PRICE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, trailer 9255 has reached 15/15 points in the Fleet Management Software and has had
increased mechanical failures and downtime; and
WHEREAS, this purchase was unanimously recommended for approval at the September 10th
Equipment Committee Meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a 20’ Low Profile Tandem Axle Trailer from Premier Trailer Sales in the amount of $17,292.70, plus
any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville Staff Review Form
2024-515
Item ID
10/1/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Ross Jackson 9/6/2024 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
RESOLUTION TO APPROVE THE PURCHASE OF A 20' LOW PROFILE TANDEM AXLE TRAILER FROM PREMIER TRAILER
SALES OF FAYETTEVILLE ARKANSAS IN THE AMOUNT OF $17,292.70,PLUS ANY APPLICABLE SURCHARGES, FREIGHT
CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET
ADJUSTMENT. 9255 TO BE 9359 WSEW_F109.
Budget Impact:
9700.770.1920-5802.00 FLEET FUND
Account Number Fund
02080.2024 OTHER VEHICLES/ EQUIPMENT
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $281,800.00
Expenses (Actual+Encum)$36,893.81
Available Budget $244,906.19
Does item have a direct cost?Yes Item Cost $17,292.70
Is a Budget Adjustment attached?Yes Budget Adjustment $15,000.00
$281.00 Remaining Budget $242,613.49
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division
/Org2 FLEET OPERATIONS (770)
Adjustment Number
2024 Requestor:Ross Jackson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Trailer 9255 (WSEW_F109) has a FASTER score of 15/15 points and has had increased mechanical failures and down time.
Fleet is reccommending replacement with an upgraded trailer that is more capable for the Water Sewer Department.
COUNCIL DATE:10/1/2024
ITEM ID#:2024-515
Holly Black
9/13/2024 7:58 AM
Budget Division Date
TYPE:D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:/
v.2024725TOTAL15,000 15,000
Increase / (Decrease)Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X
5400.720.1840-5801.00 (15,000)-13019 1 EX Fixed Assets
5400.720.1840-7602.70 15,000 -13019 1 EX Transfers To Funds - Shop
9700.770.1920-6602.40 -15,000 02080 2024 RE Transfer from Fund - Water & Sewer
9700.770.1920-5802.00 15,000 -02080 2024 EX Vehicles & Equipment - base
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