HomeMy WebLinkAbout2024-10-08 - Agendas - Final
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Water, Sewer, and Solid Waste Committee
8 October 2024
5:30 P.M.
(Or immediately following City Council Agenda Session)
Committee: Council Member Teresa Turk, Council Member D’Andre Jones, Council Member
Mike Wiederkehr, Council Member Scott Berna
Copy to: Mayor Lioneld Jordan, Paul Becker, Susan Norton, Kara Paxton, Kit Williams,
Chris Brown, Alan Pugh, Terry Gulley, Ross Jackson, Peter Nierengarten, Brian
Pugh, Corey Granderson, Aaron Watkins, Cody Ashworth, Ryan Harrold, Andy
Appleton, Steve Meininger,
From: Tim Nyander, Utilities Director
______________________________________________________________________
CALL TO ORDER
UPDATES
PRESENTATIONS
1. Overview of August’s WRRF Monthly Report
Tim Nyander – Utilities Director
OLD BUSINESS:
2. West Transmission Waterline Updates
Utilities Engineer Corey Granderson will provide updates to the Committee on this project.
INFORMATION ONLY
3. Lead and Copper Rule Revision – Inventory Updates
Staff will provide updates on the upcoming deadlines for reporting Fayetteville’s Lead and
Copper service line inventory.
INFORMATION ONLY
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4. MLK Blvd. & I-49 Utility Relocations – ARDOT Change Order No. 4
ARDOT has requested utility relocations to prepare for the widening of Martin Luther King, Jr.
Blvd. (Highway-62) from S. Leflar Way to S. Sang Ave. including reconstruction of the interstate
overpass and creation of a new overpass at 15th Street. The relocation agreement has had
several change orders to-date as the project has completed phasing milestones:
9/5/2023 Original Utility Relocation Agreement (Res. 190-23)
1/2/2024 Change Order #1&2 for 15th Street Bid Award (Res. 9-24)
5/7/2024 Change Order #3 for MLK Final Design (Res. 129-24)
Engineering design and permitting is completed and easement acquisition is underway. Change
Order #4 with ARDOT is based on engineering cost estimates for all remaining project
expenses for utility relocations along MLK Blvd. This includes construction, easement costs, and
engineering inspections for 920 LF of 36-inch, 20 LF of 30-inch, 355 LF of 24-inch, 5,075 LF of
18-inch, 15 LF of 10-inch, 3,931 LF of 8-inch, 20 LF of 6-inch, and 25 LF of 2-inch water mains
complete with appurtenances, as well as 253 LF of 24-inch, 593 LF of 15-inch, 345 LF of 10-
inch, 641 LF of 8-inch, and 631 LF of 4-inch sewer mains complete with appurtenances.
This change order establishes the reimbursement percentage for the project at 72.54%. The
estimated price increase is $17,497,448.28 and will be finalized once all project expenses are
complete and reconciled. Based on the reimbursement percentage the City’s portion of costs for
the remainder of this project will be $4,804,799.30.
Staff recommends approval of Change Order #4 to the agreement with the Arkansas
Department of Transportation (ARDOT) related to the Interstate-49 MLK Interchange
Improvements ARDOT Project 040846. Funds will be obligated at a future date when
construction bid is awarded.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
5. HWY 112 Utility Relocations Updates
The Utility Relocation Agreement between City of Fayetteville and ARDOT was processed and
approved by the City Council on 6/6/23 (Res. 135-23). After being routed through the ARDOT
review process, the agreement was not signed or finalized due to concerns over project
schedule. Subsequent coordination efforts were made to determine best path forward for the
project.
Based on correspondence between the City of Fayetteville Public Works, City Administration,
and ARDOT it was determined that the utility relocation scope of work could be bid and
managed by ARDOT as part of the roadway project. In this scenario, the City would pay its
portion of the cost of the utility relocations to ARDOT upon successful bidding, instead of
funding/managing the entire utility project and seeking future reimbursements as is typical.
To accomplish this, the project scope was included and approved administratively with the
“Second Supplemental Agreement of Understanding” between the City and ArDOT, which was
originally approved as Resolution 218-19 and authorized the Mayor to “execute all appropriate
agreements and contracts necessary to expedite the development and construction of the
projects” as relates to ARDOT’s HWY 112 Widening project.
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The water and sanitary sewer relocations for this project are estimated to cost approximately
$12,668,315.00, subject to public bidding. The relocations are 90.74% reimbursable to the City
of Fayetteville by ARDOT less any betterments. Furthermore, there is an existing easement for
the City’s future West Transmission waterline that will be taken by the new ArDOT Right of Way
which will be reimbursed at 100% of current market value. Based on the estimated cost, this
would result in ARDOT funding $11,288,772.23 and the City of Fayetteville $1,379,542.77. The
actual costs of construction will determine final contributions from each party.
The City of Fayetteville’s contribution would be due to ARDOT at the time successful bids have
been received, anticipated during 2025. Based on current project expenses (engineering and
upcoming easement acquisition) this may result in a zero-net transfer of funds between ARDOT
and the City.
INFORMATION ONLY
NEW BUSINESS
6. Inframark 2025 Operations and Maintenance Contract
In the first quarter of 2024, a Request for Qualifications (No. RFQ-05) was advertised by the
City of Fayetteville. This solicitation produced three potential management entities, Inframark,
Inc., Jacobs Engineering Group Inc, and Veolia Water North America. A Selection Committee
was formed, and presentations and Interviews were conducted on May 30, 2024. The Selection
Committee unanimously selected Inframark as the City’s wastewater treatment contractor,
beginning on January 1, 2025.
The scope of services provided by Inframark will include: (1) operate and maintain the Noland
and West Side wastewater treatment facilities; (2) operate and maintain approximately 38
wastewater lift stations; (3) administer the City’s NPDES discharge, air, stormwater, and other
permits; (4) manage the City’s biosolids disposal program; (5) manage the City’s industrial
pretreatment program; (6) support the SCADA (supervisory control and data acquisition system)
network that monitor water and wastewater facilities; and (7) pursue operation economies,
efficiencies, and permit compliance.
This Agreement shall commence on January 1, 2025 (“Commencement Date”) and shall remain
in full force and effect for 5 years from the Commencement Date (“Initial Term”) unless terminated
earlier under Section 5 below. The Initial Term will be followed by the first five (5) year renewal
option term from January 1, 2030 to December 31, 2034 unless either party provides written
notice of its intent to not exercise this renewal option term at least one hundred eighty (180) days
prior to the expiration of the Initial Term. The first five (5) year renewal option term will be followed
by the second five (5) year option which commences on January 1, 2035 and ends on December
31, 2039, unless either party provides written notice of its intent to not exercise this second
renewal option term at least one hundred eighty (180) days prior to the expiration of the first five
(5) year renewal option term. Annual amendments for scope, budget and appendices shall be
agreed upon by all parties for each calendar year and shall be effective on the first day of the
calendar year. Any amendments shall be subject to and contingent upon annual budget approval
by the City of Fayetteville.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
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7. Environmental Consulting Operations, Inc. (ECO) Amendment No. 11
Discussion of Amendment No. 11 to the contract with Environmental Consulting Operations, Inc.
in the amount of $65,500.00 for wetlands mitigation site monitoring and management for
Woolsey Wet Prairie in 2024. The 2024 "Not to Exceed" cost of $68,000.00 represents a 3.82%
increase to the contract amount that was approved by the City Council for 2024. There was not
a price increase from 2023 to the 2024 contract, nor an increase from 2022 to the 2023
contract.
Cost Detail
1. Part A - Project Administration & Management
2. Part B - Annual Ecological Restoration Monitoring
3. Part C - Annual Adaptive Management Strategy
4. Part D - Update Credit Tracking Ledger for Surplus Wetland Credits
5. Part E - Academic Research Project Review and Guidance
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
PRESENTATIONS
August WRRF Report
ATTACHMENTS
August WRRF Report
MLK Utility Relocation Change Order No. 4
HWY 112 Relocation Agreement
Inframark Draft Contract – Final
ECO 2025 Executive Summary
ECO Amendment No.11
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, November12th, 2024, at 5:30 p.m.
City of Fayetteville
Client Monthly Report for August 2024
Prepared by:
September 20, 2024
Clien t M ont hly Rep ort
Prairie Blazing Star
Biodiversity in Integrated Vegetation Management
Woolsey Wet Prairie Sanctuary
August 2024 Monthly Report
Jacobs - Fayetteville i
Table of Contents
1. Executive Summary....................................................................................................................................2
1.1 Fayetteville Team ...................................................................................................................................................... 2
1.2 Compliance .................................................................................................................................................................. 2
1.3 Financials ...................................................................................................................................................................... 2
Table 1.1: Year to Date Budget .......................................................................................................................................... 2
2. Plant Operations .........................................................................................................................................3
2.1 Noland ............................................................................................................................................................................ 3
2.2 West Side ....................................................................................................................................................................... 3
3. Laboratory ....................................................................................................................................................4
4. Biosolids Management Site .....................................................................................................................5
4.1 Biosolids Operations ................................................................................................................................................. 5
4.2 Water Treatment Residuals.................................................................................................................................... 5
4.3 Hay Harvest .................................................................................................................................................................. 5
4.4 Dryer Operation .......................................................................................................................................................... 6
4.5 Revenue ......................................................................................................................................................................... 6
Table 4.1: Revenue generated from the BMS .............................................................................................................. 6
5. Maintenance ................................................................................................................................................7
5.1 Noland ............................................................................................................................................................................ 7
5.2 West Side ....................................................................................................................................................................... 9
5.3 Key Performance Indicators/Measures .......................................................................................................... 10
Figure 5-1: Labor Hours by Work Order Type ............................................................................................................ 10
Figure 5-2: Work Order Count by Type......................................................................................................................... 10
5.4 Capital Improvement Projects (CIP) ................................................................................................................ 11
6. Industrial Pretreatment ......................................................................................................................... 12
Table 6.1: Industrial Pretreatment Program (IPP) Revenue Summary .......................................................... 12
7. Safety.......................................................................................................................................................... 14
Confined Space Training given by Mike Muenich, Area Safety Professional .................................................. 14
8. Woolsey Wet Prairie ................................................................................................................................ 15
Appendix A: Noland Effluent & Influent Report............................................................................................. 16
Appendix B: West Side Effluent & Influent Report ........................................................................................ 17
Appendix C: Jacobs Employee Vacancy and Project Status Report .......................................................... 18
August 2024 Monthly Report
Jacobs - Fayetteville ii
1. Executive Summary
1.1 Fayetteville Team
In August, the Fayetteville team consisted of 43 full-time staff members. Of the authorized employees, 96.71 % of the labor
hours are dedicated to the Fayetteville facilities and 3.29 % labor hours are dedicated to other Jacobs projects. There were
8 open positions and the Regional Support team assisted with work order backlog, capital improvement projects, and various
special projects. The Employee Vacancy and Project Status Report is presented in Appendix C.
1.2 Compliance
The Noland and West Side facilities met all discharge permit parameter limits throughout August. There were no
sanitary sewer overflows reported at the facilities or at the lift stations.
The August effluent discharge limitations and data summary tables are presented in Appendices A-B.
1.3 Financials
The month ended with a negative financial variance. The non-labor and labor expenses were under budget.
The August YTD projected budget variance is ($324,434 ) as seen in the Budget Performance Table below.
Table 1.1: Year to Date Budget
Month Labor Non-Labor Year-to-Date Variation
Jan-24 ($36,460.00) ($50,471.00) ($86,931.00) -13.31%
Feb-24 ($29,211.00) ($88,680.00) ($117,891.00) -9.03%
Mar-24 ($62,968.00) ($65,541.00) ($128,509.00) -6.06%
Apr-24 ($89,237.00) ($47,411.00) ($136,648.00) -4.93%
May-24 ($127,142.00) ($56,296.00) ($183,438.00) -5.62%
Jun-24 ($157,251.00) ($62,649.00) ($219,900.00) -5.61%
Jul-24 ($194,529.00) ($119,783.00) ($314,313.00) -6.88%
Aug-24 ($210,301.00) ($114,133.00) ($324,434.00) -6.21%
Sep-24 0.00%
Oct-24 0.00%
Nov-24 0.00%
Dec-24 0.00%
Minimum ($210,301.00) ($119,783.00) ($324,434.00) -13.31%
Maximum ($29,211.00) ($47,411.00) ($86,931.00) -4.93%
August 2024 Monthly Report
Jacobs - Fayetteville iii
2. Plant Operations
The Noland and West Side Water Resource Recovery Facilities (WRRF) met all discharge permit parameter limits within the
National Pollutant Discharge Elimination System (NPDES) permits.
Details of effluent quality and influent loadings are shown in Appendices A and B. The summary tables for effluent permit
parameter limitations were updated to reflect August effluent discharge limitations.
The average temperature for the month was 77.5 °F and rainfall accumulation was 3.42 inches.
Note: temperature and rainfall obtained from https://www.weather.gov/wrh/Climate?wfo=tsa
2.1 Noland
The Noland facility treated a total of 144.18 MG (Million Gallons) of influent. The average daily flow was 4.65 MGD (million
gallons per day). The peak flow was recorded on the 1st at 6.12 MGD.
The Noland maintenance team completed a successful installation of pump #1 in IPS #2 (influent pump station). This pump
is operated on a VFD (variable frequency drive) and allows for a more even process flow. The MLSS (mixed liquor suspended
solids) in the basin to was increased to 2400 mg/L (milligrams per liter) due to the increased loading observed in August.
The water pump in the ozone generator #2 chiller was diagnosed in need of repair.
2.2 West Side
The West Side Facility treated a total of 255.37 MG of influent and the average daily flow was 8.42 MGD. Peak flow was
recorded on the 19th at 10.87 MGD.
West Side BFP #1 received new belts and is now able to press more efficiently resulting in higher solids percentages.
Operators have decreased the RAS return to increase TSS concentration for the WAS tanks. This increase in TSS will translate
into less gallons per truck and higher final cake percentages. The belt tension solenoids for the air supply have been replaced
and the tension for the belts was adjusted based on the specifications for the new belts to drain properly for better cleaning.
Return pump #1 on the equalization basin failed a start fault and investigative diagnosis revealed a ground fault issue.
EQ storage tank
*
West Side WRRF EQ Return Pump #1
August 2024 Monthly Report
Jacobs - Fayetteville iv
3. Laboratory
Soil samples collected from BMS Areas 5 and 6 were sent to Geotechnical & Testing Services (GTS) for the following analyses:
pH, electrical conductivity, cation-exchange capacity (CEC), total solids, sodium absorption ratio (SAR), nitrate nitrogen,
phosphorus, and metals (cadmium, copper, lead, nickel, zinc, potassium, arsenic, mercury, molybdenum, selenium,
aluminum, and iron). The CEC and SAR data are fundamental measurements that reflect the overall health of the soil in the
areas of nutrient availability through cation exchange, proper water drainage, and root growth. Results were all statistically
within scope and exhibited no unusual trends.
A request for documents was completed for the ADEQ Office of Water Quality (OWQ) Lab Data Audit on the West Side facility.
Lab data documents were provided by using a SharePoint link granting temporary download access to OWQ. As part of the
on-site inspection at West Side, three months of lab and operational data was also provided to William Cody, ADEQ.
Updates were made to the Noland sampling plan to add additional sampling options in the event of equipment changes and
maintenance during process investigations. When disinfection equipment maintenance or changes are made, two additional
samples from the White River outfall will be collected within the compliant collection period for coliform analysis. All sample
data will be used in compliance reporting.
Cation
Exchange
Capacity
August 2024 Monthly Report
Jacobs - Fayetteville v
4. Biosolids Management Site
4.1 Biosolids Operations
During the month of August, the WRRF’s produced 1,457 wet tons of belt-filter-pressed biosolids. Roughly 46 tons were
washed to the Noland Treatment Facility for plant reseeding. The remaining biosolids, approximately 1,411 tons, were
partially dried in solar houses and or processed through the Griffin sludge dryer. A total of 657 partially dried tons were
disposed of at the landfill. By partially drying biosolids through the solar houses and the Griffin sludge dryer, the BMS
removed 754 tons of water before landfilling. An estimated $33,485 were saved in tipping fees, which amounts to $44.41
per ton. The landfill expense for August is estimated at $29,177.
4.2 Water Treatment Residuals
The BMS team continued to respond to the Beaver Water District’s need for additional wasting. The response once again
generated a new monthly record in land application. In total, 2,124 tons of residuals were land applied in August generating
nearly $68,000 in revenue for the City of Fayetteville. The alum-based residuals also help prevent phosphorus runoff.
4.3 Hay Harvest
Half of the BMS second cutting was harvested
in August. We anticipate the other half, or
approximately 250 acres, will be harvested in
September. Sales have been a bit slower this
season due to a surplus of hay on the market,
but after calling down to number 35 on the
hay customer list, the BMS team is confident
sales will remain steady through September.
August 2024 Monthly Report
Jacobs - Fayetteville vi
4.4 Dryer Operation
The ineffectiveness of Griffin Residuals’ cooling
system continued through August with over-
heating issues persisting throughout the month. On
August 21st, Griffin Residuals came to the site and
verified that the pump responsible for moving
cooling-tower water was not functioning to
capacity . Griffin Residuals ordered a replacement
pump on August 26th. When the new pump is put
into use, the expectation is that the dryer will
operate in Auto-Mode, where programmed
temperature control can more adequately ensure
the production of Class A fertilizer.
4.5 Revenue
The staff land applied 2,124 tons of WTR this month generating $67,903 in revenue. There were also sales of hay and
fertilizer for an overall revenue total of $85,483.
Table 4.1: Revenue generated from the BMS
Product Tons Sold/Received Revenue Generated
Hay 261 $17,114
Fertilizer 23 $466
Water Treatment Residuals 2,124 $67,903
August 2024 Monthly Report
Jacobs - Fayetteville vii
5. Maintenance
5.1 Noland
A broken ball valve was replaced on the polymer emulsion mixer system. This valve feeds W3 reuse water to the static mixers
that allow for further mixing of the polymer solution before contact with the sludge feed. The secondary mixing yields less
polymer usage and achieves a higher quality final cake product.
A broken sump line from the sludge feed pump building was excavated and repaired.
Noland Sludge Feed
Pump Building
Sump Line
August 2024 Monthly Report
Jacobs - Fayetteville viii
Anoxic mixer #10 was returned from repair and successfully installed at the Noland facility.
The Noland 2-megawatt emergency backup generator suffered a catastrophic engine failure. The operator on site heard a
loud noise followed by a knocking sound emitting from the generator area shortly after load shedding had begun. The engine
blew a piston through the block and is out of service. A rental generator was delivered and installed under the City’s warranty
in the equipment purchase agreement.
Noland Emergency
Backup Generator
August 2024 Monthly Report
Jacobs - Fayetteville ix
A new pump was installed in the Noland influent pump station #2 (IPS2) pump #1.
5.2 West Side
Post aeration blower #3 experienced a motor failure. Operations staff responded to a failure alarm and discovered bound
belts and physical damage to the belt cover. The motor was placed out-of-service until damage status can be evaluated.
Emergency lightning upgrades and replacements were completed after an inspection from the Fire Marshall found several
lights out across the West Side facility. Most of the lighting fixtures had been replaced with ballast style emergency backup
lights. Old signage was removed from these buildings to prevent confusion and batteries were tested and replaced in the
buildings that still used the flood-light style emergency lighting.
Noland IPS2
Pump #1
August 2024 Monthly Report
Jacobs - Fayetteville x
5.3 Key Performance Indicators/Measures
Figure 5-1: Labor Hours by Work Order Type
Figure 5-2: Work Order Count by Type
75 11
588
268
501
106 0 administrative
corrective maintenance
emergency
corrective maintenance non
emergency
corrective maintenance from
pm/pdm
preventive maintenance
project
safety
17, 1%4, 0%
58, 4%
31, 2%
1402, 92%
6, 1%
0, 0%administrative
corrective maintenance
emergency
corrective maintenance non
emergency
corrective maintenance from
pm/pdm
preventive maintenance
project
safety
August 2024 Monthly Report
Jacobs - Fayetteville xi
5.4 Capital Improvement Projects (CIP)
5.4.1 Planned Projects
5.4.1.1 Noland
Work completed on influent pump station 2 (IPS2) pump #1 replacement.
August 2024 Monthly Report
Jacobs - Fayetteville xii
6. Industrial Pretreatment
The annual septic waste hauler authorization letters were sent to the haulers for truck licensing by the Washington County
Health Department.
Monthly surcharge and waste hauler reports were completed and submitted for billing. For revenue generated from the IPP,
see Table 6.1 and Figure 19.
Table 6.1: Industrial Pretreatment Program (IPP) Revenue Summary
REVENUE
$106,890.84 Surcharges on July data
$2,400.00 Fees from hauled waste accepted in August
$0.00 Other fees paid in August
$0.00 Fines assessed in August
Zero violations for all industrial users Violations on July data
August 2024 Monthly Report
Jacobs - Fayetteville xiii
Figure 19: Revenue Generated from the Industrial Pretreatment Program via Surcharges, Fees, and Fines
Figure 20: Number of hauled waste loads, by hauler
$-
$50,000
$100,000
$150,000
$200,000
Revenue Generated
Industrial Pretreatment Program
2023 Monthly Surcharge Fees plus Hauled Waste Fees
2024 Monthly Surcharge Fees plus Hauled Waste Fees
0
10
20
30
40
50
60
70
Hauled Waste Summary
2023 APT 2024 APT 2023 BJ 2024 BJ
2023 CIC 2024 CIC 2023 Total 2024 Total
August 2024 Monthly Report
Jacobs - Fayetteville xiv
7. Safety
August was a busy month at both the Noland and West Side facilities for the safety program. Throughout August, the West
Side maintenance team worked to replace batteries and update fixtures for the emergency lighting devices and exit signage
throughout the plant. Several issues with fire alarm control panels were also resolved and new heat sensors were installed
in the north and south MCC buildings. Additionally, a confined space entry training event was held at the West Side plant for
several new maintenance hires (see picture below). At Noland, a forklift training was also held for the new maintenance team
members. As of the end of August, the program is approaching 1 year without a recordable incident.
Confined Space Training given by Mike Muenich, Area Safety Professional
August 2024 Monthly Report
Jacobs - Fayetteville xv
8. Woolsey Wet Prairie
Vegetation treatments continued to prioritize Sericea lespedeza throughout August. Additional invasive species managed
included Indian heliotrope, Velvetleaf, Narrow-leaf cattail, Pigweed, White sweetclover, Johnsongrass, Himalayan Blackberry,
Green Ash, Persimmon, Locust, Callery Pear, and Buttonbush. Many more Reed canary grass seedheads were collected and
removed from the W2 wetland as the summer botanical survey, coordinated by Eco, Inc., found an additional colony.
Locations of this highly invasive grass will be physically marked in the field, and its population closely managed during future
growing seasons to prevent expansion and minimize negative impacts to Woolsey’s biodiversity. Lastly small carpetgrass
treatments began the last week of August. Persistently dry conditions have slowed this invasives development, but late-
August into mid-September is a key treatment window for controlling invasive population throughout the site.
Invasive
Reed Canary Grass
Seedheads
Removed
Appendix A: Noland Effluent Report
White River Average Daily Effluent Report
Flow CBOD CBOD
Load TSS TSS Load Total P Total P
Load NH3 NH3
Load
D.O
(min)pH (min)pH
(max)
Fecal
Coliform
Geo Mean
Month MGD mg/L Lbs mg/L Lbs mg/L Lbs mg/L Lbs mg/L SU SU
CFU/100
mL
Permit Limit
Jun-Sept 4.5 473 5.0 525 1.0 105.0 1.0 105 >6.9 >6.0 <9.0 200
Aug 2024 4.651 2.7 103 <1.5 <56 0.6 20.5 0.07 2.9 14.8 6.8 7.7 107
Jul 2024 4.929 2.2 95 <1.0 <44 0.3 12.4 0.04 1.9 8.3 7.6 7.8 <48
Jun 2024 5.656 <2.3 <109 <1.3 <63 <0.2 <7.8 0.05 2.3 13.8 7.6 7.8 79
May 2024 7.314 <2.0 <129 1.9 119 0.5 32.7 0.04 2.5 12.7 7.5 7.8 82
Apr 2024 8.180 2.4 160 <1.4 <93 <0.1 <9.4 0.03 2.0 12.9 7.5 7.7 30
Mar 2024 6.832 3.8 191 <3.1 <167 0.2 10.8 0.05 2.7 15.0 7.4 7.7 <36
Feb 2024 5.231 4.4 194 4.5 191 0.2 9.5 0.35 19.4 13.2 6.7 7.6 >510
Jan 2024 4.539 2.3 85 <1.7 <64 <0.1 <4.5 0.30 11.7 16.1 7.4 7.6 27
Dec 2023 4.478 <2.1 <78 <1.7 <61 <0.1 <5.4 0.05 1.7 16.8 7.4 7.7 <22
Nov 2023 5.484 2.4 113 <2.2 <103 0.3 12.1 0.07 3.0 14.5 7.4 7.6 112
Oct 2023 5.419 2.8 126 <1.8 <83 <0.2 <9.5 <0.05 <2.2 14.3 7.4 7.6 <122
Sep 2023 5.459 2.2 100 <1.1 <52 0.1 6.7 0.04 1.7 14.4 7.5 7.6 33
Aug 2023 4.579 2.8 112 <1.0 <42 <0.2 <6.3 <0.03 <1.0 7.9 7.5 7.7 127
White River Average Daily Effluent - Minerals Report
TDS TDS Load Sulfate Total
As SO4
Sulfate Total
Load As SO4 Chlorides NO3+NO2
(Nitrate+Nitrite)
Month mg/L Lbs/dy mg/L Lbs/day mg/L mg/L
Permit Limit
Jun - Sept 500 52,542 119 12505 report report
Aug 2024 350 14,886 52 2,212 43.0 6.1
Jul 2024 347 16,317 54 2,527 42.0 4.8
Jun 2024 345 19,164 65 3,068 37.0 4.5
May 2024 303 23,526 51 3,943 32.0 1.0
Apr 2024 310 23,164 50 3,674 3.8
Mar 2024 358 14,822 61 2,798 2.0
Feb 2024 323 17,809 57 3,199 2.7
Jan 2024 326 11,390 54 1,954 4.0
Dec 2023 393 16,327 62 2,435 7.2
Nov 2023 335 15,702 54 2,531 6.9
Oct 2023 353 16,829 49 2,289 4.4
Sep 2023 332 14,655 49 2,007 1.1
Aug 2023 383 18,164 68 3,335 1.4
Appendix A-1: Noland Influent Report
Flow Hydraulic
Loading
CBOD
Load
Orangic
Loading
TSS
Loading
TSS
Loading
PO4
Loading
PO4
Loading
NH3
Loading
NH3
Loading
Month MGD %Lbs %Lbs %Lbs %Lbs %
Design
Annual Average 12.60 29,666 23,198 765 2,250
Aug 2024 5.38 42.7 11,715 39.5 7,784 33.6 187 24.4 960 42.7
Jul 2024 4.84 38.4 9,919 33.4 8,400 36.2 164 21.4 762 33.9
Jun 2024 5.58 44.3 16,582 55.9 8,949 38.6 205 26.8 929 41.3
May 2024 7.68 60.9 12,214 41.2 8,523 36.7 192 25.1 787 35.0
Apr 2024 5.82 46.2 10,174 34.3 7,410 31.9 184 24.1 1,043 46.3
Mar 2024 5.77 45.8 14,098 47.5 8,489 36.6 277 36.3 1,129 50.2
Feb 2024 6.00 47.6 14,626 49.3 10,281 44.3 207 27.1 944 41.9
Jan 2024 7.00 55.5 20,414 68.8 8,983 38.7 255 33.4 1,002 44.5
Dec 2023 5.29 42.0 14,114 47.6 10,303 44.4 208 27.3 805 35.8
Nov 2023 4.62 36.7 13,933 47.0 9,536 41.1 215 28.1 928 41.3
Oct 2023 4.68 37.1 11,217 37.8 7,126 30.7 201 26.2 873 38.8
Sep 2023 4.90 38.9 15,241 51.4 8,882 38.3 222 29.0 1,047 46.5
Aug 2023 4.49 35.6 12,396 41.8 8,602 37.1 201 26.3 840 37.3
Appendix B: West Side Effluent Report
Goose Creek Average Daily Effluent Report
Flow CBOD CBOD
Load TSS TSS
Load Total P Total P
Load NH3 NH3
Load DO (min)pH (min)pH
(max)
Fecal
Coliform
Geo Mean
Month MGD mg/L Lbs mg/L Lbs mg/L Lbs mg/L Lbs mg/L SU SU
MPN/100
mL
Permit Limit
June - Sept 5.3 442.0 10 834 1.0 83.4 1.0 83.4 >6.9 >6.0 <9.0 200
Aug 2024 7.9 <2.0 <157.3 1.0 67 <0.1 5.2 <0.0 <1.9 8.5 7.5 7.7 <13
Jul 2024 8.2 <2.5 <133.5 1.0 69 <0.1 4.4 <0.0 <1.9 8.5 7.5 7.7 <6
Jun 2024 8.1 <2.0 <138.2 1.0 68 0.2 12.4 <0.1 <7.8 8.7 7.3 7.7 <7
May 2024 11.0 <1.9 <132.2 1.0 94 0.3 26.4 <0.0 <2.5 9.2 7.4 7.6 <5
Apr 2024 9.2 <1.9 <138.6 1.0 79 0.1 7.4 <0.1 <4.9 9.6 7.4 7.7 <5
Mar 2024 9.1 <1.9 <161.7 1.1 91 0.1 7.5 0.3 25.7 10.0 7.3 7.6 <5
Feb 2024 9.3 <1.9 <149.0 1.1 84 <0.1 7.6 0.1 8.0 10.1 7.3 7.5 <12
Jan 2024 10.1 <1.9 <129.7 1.0 84 <0.1 5.1 0.1 5.4 10.6 7.1 7.6 <13
Dec 2023 8.4 <1.9 <149.6 1.0 72 <0.1 4.7 <0.1 <3.9 10.1 7.4 7.6 <9
Nov 2023 8.1 <1.9 <177.6 1.0 69 <0.1 3.5 <0.1 <5.7 9.4 7.4 7.7 <8
Oct 2023 8.3 <2.0 <136.2 1.0 70 <0.1 4.5 <0.1 <10.9 8.9 7.2 7.7 <11
Sep 2023 8.3 <1.9 <170.5 1.0 68 <0.1 3.5 <0.0 <1.9 8.6 7.4 7.7 <13
Aug 2023 8.1 <2.3 <130.5 1.0 69 <0.1 3.7 <0.1 <4.7 8.5 7.4 7.8 <8
Appendix B-1: West Side Influent Report
Flow Hydraulic
Loading BOD Load Orangic
Loading TSS Load TSS
Loading
Total P
Load
PO4
Loading NH3 Load NH3
Loading
Month MGD %Lbs %Lbs %Lbs %Lbs %
Design
Annual Average 10.0 14,595 14,595 584 1,918
Aug 2024 7.9 79.4 10,204 69.9 11,894 81.5 256 43.8 1,328 69.2
Jul 2024 8.2 81.6 9,122 62.5 11,515 78.9 237 40.7 1,248 65.1
Jun 2024 8.1 81.3 10,253 70.3 11,452 78.5 248 42.5 1,231 64.2
May 2024 11.0 109.8 12,969 88.9 16,404 112.4 288 49.4 1,282 66.9
Apr 2024 9.2 92.5 11,290 77.4 13,539 92.8 277 47.4 1,398 72.9
Mar 2024 9.1 91.5 11,480 78.7 11,496 78.8 289 49.6 1,353 70.5
Feb 2024 9.3 92.9 11,001 75.4 11,743 80.5 276 47.3 1,418 74.0
Jan 2024 10.1 100.5 10,964 75.1 10,328 70.8 275 47.2 1,263 65.9
Dec 2023 8.4 83.8 11,806 80.9 15,655 107.3 287 49.1 1,231 64.2
Nov 2023 8.1 81.1 12,297 84.3 12,911 88.5 269 46.0 1,394 72.7
Oct 2023 8.3 83.3 11,632 79.7 15,514 106.3 274 46.8 1,363 71.1
Sep 2023 8.3 82.6 10,683 73.2 12,584 86.2 281 48.1 1,377 71.8
Aug 2023 8.1 81.4 10,442 71.5 12,891 88.3 275 47.1 1,312 68.4
Department Job Title Employee Name Fayetteville % FTE
Admin Project Manager Ryan Harrold 82.00%
Admin Assistant Project Manager Travis Patton 100.00%
Admin Health, Safety, Compliance Professional Mike Muenich 70.00%
Admin Project Coordinator Brandi Miller-DeWeese 90.00%
Admin Administrative Assistant Christy Taylor 100.00%
Admin Administrative Assistant Kassandra Foster 100.00%
Admin Project Specialist Vacant 100.00%
BMS BMS Supervisor Peter Burrow 100.00%
BMS Lead Operator Mike Reed 100.00%
BMS Operator I David Dajani 100.00%
BMS Equipment Operator Charlie Boger 100.00%
BMS Equipment Operator Jerime Dickey 100.00%
BMS Operator In Training Robert Donnell 100.00%
BMS Operator In Training Christopher Cox 100.00%
BMS Operator In Training Jeremy Johnson 100.00%
BMS Operator In Training Zaylen Bryant 100.00%
BMS Operator In Training Zayvien Dominguez 100.00%
BMS Operator In Training Vacant 100.00%
Admin Process & Compliance Supervisor Thom Vinson 90.00%
Admin Environmental Specialist Jeff Hickle 100.00%
LAB Laboratory Director Donna McChristian 90.00%
LAB Industrial Pretreatment Coordinator John Byrd 100.00%
LAB Lead Laboratory Analyst Matt Benton 100.00%
LAB Laboratory Analyst Walter Chodor 100.00%
Maint Maintenance Supervisor Vacant 100.00%
Maint Planner Scheduler John Jarvela 100.00%
Maint Lead Mechanic Buddy Carter 95.00%
Maint Lead Electrician Vacant 70.00%
Maint Electrician Brian Daniels 100.00%
Maint Mechanic Michael Spohn 100.00%
Maint Mechanic Paul Goolsby 100.00%
Maint Mechanic Rick Dollarhide 100.00%
Maint Mechanic in Training Broc Burus 100.00%
Maint Mechanic in Training Caleb Wheeler 100.00%
Maint Mechanic in Training Dalton Bridges 100.00%
Maint Utility Worker - Temp Vacant 100.00%
Maint Utility Worker - Temp Vacant 100.00%
Operations Operations Supervisor Shawn Santellanes 100.00%
Operations Lead Operator Vacant 100.00%
Operations Operator I Anthony Ramsfield 100.00%
Operations Operator I Justin Sweeney 100.00%
Operations Operator Chandler Smothers 100.00%
Operations Operator Brittney Doyel 100.00%
Operations Operator In Training Ezra Maglothin 100.00%
Operations Operator In Training Stephen Jewell 100.00%
Operations Operator In Training Jaden Mericle 100.00%
Operations Operator In Training Vacant 100.00%
SCADA Instruct and Control Tech Christopher Merrit 100.00%
SCADA Instrument & Control Tech Pat Cooley 95.00%
SCADA Instrument & Control Tech Preston Jones 100.00%
SCADA Information & Operational Tech James Mason 50.00%
Authorized Positions = 51.0
Filled Positions = 43.0
Filled FTE's= 41.6
REGIONAL SUPPORT and SPECIAL PROJECTS (Performed in scope)
Area Reason Name Hours
SCADA Scada Support Scada Regional Support 18.5
Maintenance Maintenance, Reporting, and IT Related Activities Various Regional Staff 54
BMS Dryer Installation Project Staff & Regional Support 0
Noland Master Plan Data Request and Sampling Planning Staff 0
Appendix C. Employee Vacancy and Project Status Report
ARKANSAS DEPARTMENT OF TRANSPORTATION
UTILITY CHANGE ORDER
UTILITY CHANGE ORDER NO. Four
JOB NO.FAP NO.JOB NAME
ROUTE SECTION
COUNTY
DESCRIPTION OF CHANGE:
REASON FOR CHANGE:
Phase I Phase II Phase I Phase II Phase I Phase II
$3,963,291.00 $0.00 $3,963,291.00 $13,872,001.00 $0.00 $13,872,001.00
$544,550.00 $646,930.00 $544,550.00 $646,930.00 $0.00 $0.00
$294,800.00 $0.00 $294,800.00 $487,140.00 $0.00 $487,140.00
$99,021.00 $0.00 $99,021.00 $3,075,682.28 $0.00 $3,075,682.28
$0.00 $0.00 $0.00 $155,000.00 $0.00 $155,000.00
$0.00 $0.00 $0.00 $35,000.00 $0.00 $35,000.00
$1,000.00 $0.00 $1,000.00 $1,000.00 $0.00 $1,000.00
$500.00 $0.00 $500.00 $500.00 $0.00 $500.00
$0.00 $0.00 $0.00 ($377,875.00)$0.00 ($377,875.00)
$0.00 $0.00 $0.00 $249,000.00 $0.00 $249,000.00
SUBTOTAL $4,903,162.00 $646,930.00 $4,903,162.00 $18,144,378.28 $0.00 $17,497,448.28
COMPUTATION OF REIMBURSABLE AMOUNT:
Reimbursable Percentage (Phase I): 100.00%
Reimbursable Percentage (Phase II):72.54%
Present Amount:Phase I $4,903,162.00 Reimb. 100.00%
Phase II $646,930.00 Reimb. 72.54%$469,283.02
Total $5,372,445.02
Revised Amount:Phase I $4,903,162.00 Reimb.100.00%
Phase II $18,144,378.28 Reimb.72.54%$13,161,932.00
Total $18,065,094.00
Overrun
Requested Date
Coordinator
Recommended Date
Section Head-Utilities Section
Approved Date
Right of W ay Division Head
Authorized Date
Asst. Chief Engineer-Design
$5,550,092.00
Hwy. 62 Intchng. Impvts.
(Fayetteville)(F)
Construction
Preliminary Engineering
Construction Engineering
TOTALS
See Exhibit A
See Exhibit A
Legal Fees
Materials
Appraisals
City of Fayetteville
040846
Washington
NHPP-9142(51)
I-49 28
Item Description
$12,692,648.98
Increase / (Decrease)Revised Amount
$4,903,162.00
$4,903,162.00
$17,497,448.28$23,047,540.28
Easement Acquisition
Advertising
ADH Review Fee
Present Amount
Betterment
10-2-2024
10-3-2024
10/3/2024
10-03-2024
ARKANSAS STATE HIGHWAY COMMISSION
UTILITY CHANGE ORDER
Job 040846
DESCRIPTION OF CHANGE:
REASON FOR CHANGE:
2.) Add Phase II Reimbursable Factor for the Hwy. 62 portion of this project. Of the 12,454 LF of main to be
abandoned, 9,034 LF is located off of Department right-of-way; therefore this work is 72.54% reimbursable.
Owner has elected to upsize existing 12-inch water mains to 18-inch, and a betterment credit has been calculated
and will be adjusted based on low bid received and final quantities installed. Owner has also elected to pre-order
certain long-lead materials in advance of construction, and that material cost has been added as a separate line
item. This work will be performed by competitively bid contract forces.
Owner will restore service by installing 920 LF of 36-inch, 20 LF of 30-inch, 355 LF of 24-inch, 5,075 LF of 18-inch,
15 LF of 10-inch, 3,931 LF of 8-inch, 20 LF of 6-inch, and 25 LF of 2-inch water main complete with appurtenances,
as well as 253 LF of 24-inch, 593 LF of 15-inch, 345 LF of 10-inch, 641 LF of 8-inch, and 631 LF of 4-inch sewer
main complete with appurtenances.
1.) Increase total agreement amount due to the addition of the Phase II scope of work along the Hwy. 62 portion of
this project. Owner will adjust water and sewer facilities to clear highway construction by abandoning approximately
983 LF of 36-inch, 380 LF of 24-inch, 5,075 LF of 12-inch, 20 LF of 10-inch, 3,908 LF of 8-inch, 20 LF of 6-inch, and
20 LF of 2-inch water main complete with appurtenances as well as 253 LF of 24-inch, 636 LF of 15-inch, 345 LF of
10-inch, 183 LF of 6-inch, and 631 LF of 4-inch sewer main complete with appurtenances.
1.) Add Phase II cost in the total amount of $18,144,378.28, resulting in an increase of $17,497,448.28.
2.) Add Phase II Reimbursable Factor in the amount of 72.54%.
City of Fayetteville
Change Order #4
September 23, 2024 Sent via email: keith.mashburn@ardot.gov
Mr. Keith Mashburn
Utility Coordinator
Arkansas Department of Transportation
10324 Interstate 30
Little Rock, Arkansas 72209
Re: Utility Relocations I-49/MLK Interchange
Change Order #4
ARDOT Project No. 040846
Dear Mr. Mashburn:
Enclosed you will find Change Order Number 4, Exhibit A – Estimated Easement Costs (including
acquisition), Exhibit B - Reimbursement Percentage/Betterment, Exhibit C – The Opinion of
Probable Construction Costs, Exhibit D – The Project Schedule, and Exhibit E – Amendment 4
with Hawkins-Weir Engineers.
The oldest asset in the MLK project area is an 8-inch Vitrified Clay Pipe with an install date of
1968.
Please let me know if you need any additional information.
Best,
Corey Granderson, P.E.
Utilities Engineer
City of Fayetteville, Arkansas
cgranderson@fayetteville-ar.gov
479.444.3452
Tract
Number Owner
ARDOT ROW
Acquisition
(SF)
ARDOT Appraised
Value Per Square
Foot of Easement
ARDOT TCE
Appraisal
Value
ARDOT
TCE Sq Ft
ARDOT
Appraisal Value
of TCE per
Square Foot
COF Square
Footage of
Permanent
Easement
COF Cost Per
Permanent
Easement
COF Square
Footage of
Temporary
Easement
COF Cost Per
Temporary
Easement
COF Total Cost of
Easement
COF
DAMAGES
COF TOTAL COST OF
EASEMENTS WITH
DAMAGES
City Pertinent Damages
7 Major Investments, Inc.0 2,354 53,086.76$ 1,550 7,198.58$ 60,285.34$ 60,285.34$
8 Cobb Brothers & Westphal Properties 1388 9.00$ 2,058 18,522.00$ -$ 18,522.00$ 18,522.00$ $0.00
10 Lowe's Home Centers Inc # 432 13770 10.00$ 15,164 151,640.00$ 8,974 41,677.48$ 193,317.48$ 20,105.00$ 213,422.48$ $20,105 (landscaping & 5 trees)
12 Mathias Shopping Centers, Inc.4146 11.25$ 1,500.00$ 640 $2.34 5,575 62,718.75$ 1,923 4,507.03$ 67,225.78$ 4,986.00$ 72,211.78$ $4,986 (4 trees, 3 bushes)
13 Metropolitan Bank 4252 20.50$ 550.00$ 126 $4.37 185 3,792.50$ -$ 3,792.50$ 3,792.50$ $0.00
14 Superior Bank $26.50 12,848 340,472.00$ -$ 340,472.00$ 340,472.00$
15 Liberty Bank 9226 26.50$ 5,700.00$ 11,622 307,983.00$ 944 4,384.17$ 312,367.17$ 12,595.00$ 324,962.17$
$12,595 (8 trees, 1 hedge, 6
bushes, 240 SF planted beds)
16 Cooper Realty Investments Inc.2112 11.25$ 6,541 73,586.25$ 5,165 23,987.54$ 97,573.79$ 665.00$ 98,238.79$ $665 (14 bushes)
17 Walmart Real Estate Buisness Trust 51971 10.00$ 1,600.00$ 800 $2.00 32,564 325,640.00$ 11,425 22,850.00$ 348,490.00$ 20,844.00$ 369,334.00$
20844 (17 trees and 65 SF
landscape beds)
19 Inreit Fayetteville, LLC 6040 26.50$ 6,050.00$ 1,135 $5.33 3,533 93,624.50$ 983 5,239.78$ 98,864.28$ 2,950.00$ 101,814.28$
$2,950 (5 small trees and 1
medium tree)
20 Vasiliki Investments, LLC 1992 25.50$ 7,350.00$ 1,438 $5.11 517 13,183.50$ 13,183.50$ 13,183.50$ $0.00
22 Gary James Allen Osburn 2733 23.00$ 4,450.00$ 967 $4.60 999 22,977.00$ 22,977.00$ 22,977.00$ $0.00
24 Gregory S Long 1683 25.50$ 1,550.00$ 303 $5.12 105 2,677.50$ 2,677.50$ 2,677.50$ $0.00
25 Hultquist Investments, LLC 1687 28.00$ 3,150.00$ 555 $5.68 1,202 33,656.00$ 33,656.00$ 285.00$ 33,941.00$ $285 (6 small bushes)
26 Bird Cold Storage Company 1276 25.50$ 1,050.00$ 201 $5.22 1,777 45,313.50$ 1,625 8,488.81$ 53,802.31$ 1,200.00$ 55,002.31$ $1,200 (medium tree)
27 Randall Duke, Trustee of Frances Fowler Duke 5683 20.00$ 3,667 73,340.00$ 2,146 9,966.55$ 83,306.55$ 5,598.00$ 88,904.55$
$5,598 (11 landscape trees &
450 SF rock beds)
28 Cotrust Carm, LLC 6255 27.00$ 1,775.00$ 322 $5.51 4,289 115,803.00$ 2,881 15,881.29$ 131,684.29$ 131,684.29$ $0.00
29 AAA Self Storage of Fayetteville, Inc.1445 13.75$ 1,150.00$ 417 $2.76 1,624 22,330.00$ 22,330.00$ 22,330.00$ $0.00
32 Halbert Properties LLC 3079 23.00$ 9,425.00$ 2,049 $4.60 3,904 89,792.00$ 89,792.00$ 89,792.00$ $0.00
34 HC 2589MLK LLC 9543 27.00$ 7,500.00$ 1,381 $5.43 6,500 175,500.00$ 175,500.00$ 620.00$ 176,120.00$ $620 (10 bushes)
35 University Square, LLC 4049 30.00$ 7,500.00$ 1,245 $6.02 2,502 75,060.00$ 75,060.00$ 1,519.00$ 76,579.00$ $1,519 (35 bushes)
36 Western Park LLC 2259 6.25$ 2,000.00$ 1,561 $1.28 4,484 28,025.00$ 28,025.00$ 28,025.00$ $0.00
37 Ozark Lubes Realty, LLC 2568 45.50$ 15,200.00$ 1,668 $9.11 2,118 96,369.00$ 96,369.00$ 96,369.00$ $0.00
38 Daugherty & Daugherty Properties, LLC 5467 38.00$ 17,550.00$ 3,900 148,200.00$ 148,200.00$ 3,150.00$ 151,350.00$ $3,150 (3 signs)
39 LLEJ Shiloh, LLC 310 23.00$ 5,681.00$ 2,470 $2.30 1,373 31,579.00$ 31,579.00$ 31,579.00$
40 Walmart Stores, Inc.3612 19.00$ 194 3,686.00$ 231 1,072.82$ 4,758.82$ 3,952.00$ 8,710.82$ $3,952 (380 SF landscape bed)
42 Greener Pastures OZ Fund, LLC 2558 38.00$ 1,062 40,356.00$ 1,644 7,635.14$ 47,991.14$ 2,100.00$ 50,091.14$ $2,100 (6 landscape trees)
43 WH Capital, LLC 4218 34.00$ 13,450.00$ 1,975 $6.81 3,688 125,392.00$ 125,392.00$ 700.00$ 126,092.00$ $700 (2 small trees)
44
Univerity of Arkansas Board of Trustees
(formerly owned by Tyson Foods)1918 18.00$ 4,418 79,524.00$ 79,524.00$ 79,524.00$
45 Tract 2 Holdings, LLC 0 $12.50 9,011 112,637.50$ 4,960 23,035.47$ 135,672.97$ 135,672.97$
C Manav Investor of NW Arkansas Inc.0 2,030 45,780.00$ 1,344 6,241.87$ 52,021.87$ 52,021.87$
22.55$ $4.64 $151,808 $2,812,247 $45,795 $182,167 $2,994,413 $81,269 3,075,682.28$
EXHIBIT A
CITY OF FAYETTEVILLE EASEMENT ESTIMATION BASED ON ARDOT'S ROW ACQUISITION
BUDGETARY ANALYSIS FOR CHANGE ORDER #4 AND NOT TO BE USED AS AN APPRAISAL FOR TRACTS
SEPTEMBER 2024
NOTE: LEGAL FEES ARE ESTIMATED AT $5,000 PER TRACT. THE TOTAL LEGAL FEE FOR 31 TRACTS = $155,000.00. THE APPRAISAL CONTRACT WAS IN THE AMOUNT OF $35,000. THE
APPRAISALS WERE ESTIMATED AT $2,500 EACH FOR 14 APPRAISALS.
ARDOT CITY OF FAYETTEVILLE
TOTAL
ARDOT 040846 HW 2022129
Bid Item Existing Facilities % Reimb.
N/A 2-In. Water Line 20 LF 0 LF 20 LF 100%
N/A 6-in. Water Line 20 LF 0 LF 20 LF 100%
59 2-In. & 6-In. to 8-In. Water 1,969 LF 1,939 LF 3,908 LF 50%
N/A 10-In. Water Line 20 LF 0 LF 20 LF 100%
60 12-In. to 18-In. Water Line 4,271 LF 804 LF 5,075 LF 84%
61 24-In. Water Line 380 LF 0 LF 380 LF 100%
62 & 63 30 & 36-In. to 36-In. Water 851 LF 132 LF 983 LF 87%
47 4-In. Force Main 631 LF 0 LF 631 LF 100%
25 6 to 8-In. Sanitary Sewer 26 LF 157 LF 183 LF 14%
N/A 10-In. Sanitary Sewer 345 LF 0 LF 345 LF 100%
27 15-In. Sanitary Sewer 424 LF 212 LF 636 LF 67%
28 24-In. Sanitary Sewer 77 LF 176 LF 253 LF 30%
Total Length 9,034 LF 3,420 LF 12,454 LF 72.54%
Bid Item Description Quantity/Unit Material Cost Betterment
N/A 12-In. Butterfly Valve 4 EA $80,000
67 18-In. Butterfly Valve 4 EA $100,000 $20,000
N/A 12-In. DIP 5,075 LF $1,015,000
60 18-In. DIP 5,075 LF $1,141,875 $126,875
N/A 24" Steel Encased (Bored)770 LF $1,386,000
21 36" Steel Encased (Bored)770 LF $1,617,000 $231,000
Bid Item Description Quantity/Unit Material Cost
67 18-In. Butterfly Valve1 4 EA $60,000
68 24-In. Butterfly Valve2 1 EA $20,000
69 30-In. Butterfly Valve2 1 EA $50,000
70 36-In. Butterfly Valve3 2 EA $110,000
96
4" Combination Air/Vacuum
Valve3 2 EA $9,000
EXHIBIT B
REIMBURSEMENT, BETTERMENT SUMMARY, AND PRE-ORDER MATERIALS
ARDOT 040846 HW 2022129 MLK BOULEVARD UTILITY RELOCATIONS
CITY OF FAYETTEVILLE, ARKANSAS
SEPTEMBER 2024
3RECEIVED MATERIAL COST FROM SUPPLIER
PROJECT REIMBURSEMENT PERCENTAGE
PROJECT BETTERMENT
PRE-ORDER MATERIALS LIST
TOTAL PRE-ORDER MATERIALS
1MATERIAL COST PER MATERIALS STORED
2INTERPRETED MATERIAL COST FROM SUPPLIER
$377,875
Reimbursable
Quantity/Unit
Non-
Reimbursable
Total
Quantity/Unit
TOTAL BETTERMENT
$249,000
Unit Price
$20,000
$25,000
$200
$225
Unit Price
$1,800
$2,100
$15,000
$20,000
$50,000
$55,000
$4,500
EXHIBIT C
OPINION OF PROBABLE CONSTRUCTION COST
I-49/MLK BLVD. UTILITY RELOCATIONS
CITY OF FAYETTEVILLE, AR
ARDOT 040846 HW 2022129
SEPTEMBER 2024
Item No.Description Unit Price Total Price
1 Performance and Payment Bonds 1 LS 310,000$ 310,000$
2 Mobilization 1 LS 110,000$ 110,000$
3 Maintenance of Traffic 1 LS 290,000$ 290,000$
4 Trench Safety/Protective Systems 1 LS 80,000$ 80,000$
5 Construction Erosion Control and Sediment Control 1 LS 60,000$ 60,000$
6 Cleaning, Disinfecting, and Sampling 1 LS 50,000$ 50,000$
7 Site Preparation 1 LS 210,000$ 210,000$
8 Clearing and Grubbing 1 LS 50,000$ 50,000$
9 Construction Dewatering 1 LS 50,000$ 50,000$
10 Bypass Pumping 1 LS 100,000$ 100,000$
11 Boring & Receiving Pits 26 EA 5,000$ 130,000$
12 Pipe Casing - 12" Steel (Bored) 140 LF 520$ 72,800$
13 Pipe Casing-12" HDPE DR 17 (Bored) 160 LF 450$ 72,000$
14 Pipe Casing- 15" SDR 35 PVC (Open Cut) 145 LF 250$ 36,250$
15 Pipe Casing - 16" Steel (Bored) 640 LF 1,100$ 704,000$
16 Pipe Casing- 16" Steel (Open Cut) 40 LF 350$ 14,000$
17 Pipe Casing - 16" C900 DR51 (Open Cut) 90 LF 250$ 22,500$
18 Pipe Casing- 18" Steel (Bored) 30 LF 1,250$ 37,500$
19 Pipe Casing - 30" Steel (Bored) 185 LF 1,500$ 277,500$
20 Pipe Casing - 30" SDR 35 PVC (Open Cut) 40 LF 500$ 20,000$
21 Pipe Casing - 36" Steel (Bored) 770 LF 2,100$ 1,617,000$
22 Pipe Casing - 42" Steel (Bored) 210 LF 3,000$ 630,000$
23 Pipe Casing - 54" Steel (Bored) 180 LF 3,500$ 630,000$
24 Sewer Pipe (8" PVC, SDR 26) 501 LF 75$ 37,575$
25 Sewer Pipe (8" Certa-Flo DR 21 RJIB PVC) 140 LF 75$ 10,500$
26 Sewer Pipe (10" PVC, SDR 26) 345 LF 80$ 27,600$
27 Sewer Pipe (15" PVC, SDR 26) 593 LF 150$ 88,950$
28 Sewer Pipe (24" PVC, SDR 26) 253 LF 185$ 46,805$
29 Sanitary Sewer Trenching and Backfilling, 6-8' Deep 600 LF 130$ 78,000$
30 Sanitary Sewer Trenching and Backfilling, 8-12' Deep 720 LF 150$ 108,000$
31 Sanitary Sewer Trenching and Backfilling, 12-16' Deep 206 LF 175$ 36,050$
32 Sewer Line Marker Post 10 EA 50$ 500$
33 Standard Depth Manhole (4' Diameter, 0-6' Deep) 16 EA 7,500$ 120,000$
34 Additional Manhole Depth (4' Diameter) 78 VF 500$ 39,000$
35 10 " Inside Drop 6 VF 500$ 3,000$
36 Abandon Existing Manhole 9 EA 3,000$ 27,000$
37 Cut & Plug Existing 4" Force Main 1 EA 250$ 250$
38 Cut & Plug Existing 8" Sewer Main 3 EA 400$ 1,200$
39 Cut & Plug Existing 10" Sewer Main 1 EA 500$ 500$
40 Cut & Plug Existing 15"-24" Sewer Main 5 EA 600$ 3,000$
Quantity/Unit
LUMP SUM ITEMS
BORING ITEMS
SANITARY SEWER ITEMS
EXHIBIT C
OPINION OF PROBABLE CONSTRUCTION COST
I-49/MLK BLVD. UTILITY RELOCATIONS
CITY OF FAYETTEVILLE, AR
ARDOT 040846 HW 2022129
SEPTEMBER 2024
41 Grout Fill & Abandon Existing 8"-10" Sewer Main 275 LF 75$ 20,625$
42 Grout Fill & Abandon Existing 15" Sewer Main 544 LF 125$ 68,000$
43 Grout Fill & Abandon Existing 24" Sewer Main 271 LF 350$ 94,850$
44 Tie to Existing Sewer Main with Maxadapter 1 EA 200$ 200$
45 Reinstate Existing Sewer Service Line 8 EA 500$ 4,000$
46 4" PVC SDR 26 Sewer Service Line 120 LF 50$ 6,000$
47 4" C900 PVC DR14 Force Main Pipe, Installed 631 LF 80$ 50,480$
48 Tie to Existing Pump Station (Core Drill) 1 EA 20,000$ 20,000$
49 Rock Excavation (Trenches) 500 CY 100$ 50,000$
50 Class 7 Granular Backfill (Trenches) 4,193 CY 65$ 272,545$
51 Gravel Driveway Repair (6" Thickness) 86 SY 100$ 8,600$
52 Asphalt Pavement Repair (Type 3, 3" Thickness) 2,680 SY 150$ 402,000$
53 Remove and Replace Curb and Gutter 1,675 LF 50$ 83,750$
54 Remove and Replace Concrete Street/Driveway (9" Thickness) 1,684 SY 60$ 101,040$
55 Remove and Replace Concrete Sidewalk (4" Thickness) 158 SY 25$ 3,950$
56 Handicap Ramp 3 EA 300$ 900$
57 Water Pipe (2" PVC, AWWA C900, Class 305, DR 14) 25 LF 30$ 750$
58 Water Pipe (6" PVC, AWWA C900, Class 305, DR 14) 20 LF 50$ 1,000$
59 Water Pipe (8" PVC, AWWA C900, Class 305, DR 14) 3,931 LF 75$ 294,825$
60 Water Pipe (18" DIP, AWWA C151, Class 250) 5,075 LF 225$ 1,141,875$
61 Water Pipe (24" DIP, AWWA C151, Class 250) 355 LF 250$ 88,750$
62 Water Pipe (30" DIP, AWWA C151, Class 250) 20 LF 500$ 10,000$
63 Water Pipe (36" Ductile Iron, Class 250) 920 LF 600$ 552,000$
64 Ductile Iron Fittings 51,354 LBS 25$ 1,283,850$
65 6" Gate Valve with Valve Box 2 EA 20,000$ 40,000$
66 8" Gate Valve with Valve Box 8 EA 3,500$ 28,000$
67 18" Butterfly Valve with Valve Box (Install Only) 4 EA 25,000$ 100,000$
68 24" Butterfly Valve with Valve Box (Install Only) 1 EA 30,000$ 30,000$
69 30" Butterfly Valve with Valve Box (Install Only) 1 EA 50,000$ 50,000$
70 36" Butterfly Valve with Valve Box (Install Only) 2 EA 60,000$ 120,000$
71 2"x2" Tapping Sleeve and Valve with Valve Box 1 EA 5,000$ 5,000$
72 6"x6" Tapping Sleeve and Valve with Valve Box 2 EA 8,000$ 16,000$
73 8"x8" Tapping Sleeve and Valve with Valve Box 7 EA 10,000$ 70,000$
74 10"x8" Tapping Sleeve and Valve with Valve Box 1 EA 12,000$ 12,000$
75 12"x12" Tapping Sleeve and Valve with Valve Box 2 EA 15,500$ 31,000$
76 24"x8" Tapping Sleeve and Valve with Valve Box 1 EA 10,000$ 10,000$
77 24"X18" Tapping Sleeve and Valve with Valve Box 1 EA 20,000$ 20,000$
78 Install 30" Line Stop with Anchor Collar (See detail M103) 1 EA 65,000$ 65,000$
79 Install 36" Line Stop with Anchor Collar (See detail M104) 1 EA 75,000$ 75,000$
80 Fire Hydrant Assembly (Regular) 14 EA 7,500$ 105,000$
81 Salvage & Return Existing Fire Hydrant to Owner 8 EA 1,000$ 8,000$
82 Cut & Cap Existing 2" Water Line 454 EA 500$ 227,000$
TRENCHING & REPAIR ITEMS
WATER ITEMS
EXHIBIT C
OPINION OF PROBABLE CONSTRUCTION COST
I-49/MLK BLVD. UTILITY RELOCATIONS
CITY OF FAYETTEVILLE, AR
ARDOT 040846 HW 2022129
SEPTEMBER 2024
83 Cut & Cap Existing 6"-8" Water Line 9 EA 1,000$ 9,000$
84 Cut & Cap Existing 10"-12" Water Line 4 EA 1,500$ 6,000$
85 Cut & Cap Existing 24"-30" Water Line 3 EA 10,000$ 30,000$
86 Cut & Cap Existing 36" Water Transmission Line 1 EA 15,000$ 15,000$
87 Abandon & Grout Fill 1"-4" Waterlines 1,443 LF 50$ 72,150$
88 Abandon & Grout Fill 6"-8" Waterlines 1,171 LF 75$ 87,825$
89 Abandon & Grout Fill 10"-12" Waterlines 4,660 LF 100$ 466,000$
90 Abandon & Grout Fill 24"-30" Waterline 626 LF 350$ 219,100$
91 Abandon & Grout Fill 36" Waterline 404 LF 400$ 161,600$
92 Concrete Blocking 192 CY 350$ 67,190$
93 Polyethylene Wrap (18"-24" Pipe, Double Wrapped) 4,764 LF 10$ 47,640$
94 Polyethylene Wrap (36" Pipe, Double Wrapped) 920 LF 15$ 13,800$
95 Water Line Marker Post 10 EA 500$ 5,000$
96 4" Combination Air/Vacuum Release Valve with Vault (Install only for
Valve)2 EA 5,000$ 10,000$
97 Water Service Line (3/4" Copper Tubing, Type K) 600 LF 15$ 9,000$
98 Water Service Line (1" Copper Tubing, Type K) 303 LF 20$ 6,060$
99 Water Service Line (1-1/2" Copper Tubing, Type K) 50 LF 25$ 1,250$
100 Water Service Line (2" Copper Tubing, Type K) 110 LF 3,300$ 363,000$
101 5/8 "x 3/4" Single Water Meter Box 9 EA 1,500$ 13,500$
102 5/8 "x 3/4" Double Water Meter Box 4 EA 3,000$ 12,000$
103 3/4" Single Water Meter Box 5 EA 3,000$ 15,000$
104 1" Single Water Meter Box 15 EA 2,500$ 37,500$
105 1-1/2" Single Water Meter Box 1 EA 2,500$ 2,500$
106 2" Single Water Meter Box 4 EA 3,500$ 14,000$
107 Remove & Replace 18" RCP Class III 52 LF 150$ 7,800$
108 Remove & Replace 24" RCP Class III 30 LF 200$ 6,000$
109 Remove & Replace 40" CMP 10 LF 500$ 5,000$
110 Remove & Replace Concrete Ditch Paving 135 SY 100$ 13,500$
111 Remove & Replace Rip Rap (Stabilize Bank) 10 CY 500$ 5,000$
112 Remove, Replace, Install Concrete Inlets and Junction Boxes 2 EA 5,000$ 10,000$
113 Remove and Replace Fence (6' Tall, Wood or Vinyl) 66 LF 2,500$ 165,000$
114 Remove and Replace Fence (6' Tall, Chain Link or Pipe) 115 LF 200$ 23,000$
115 Remove and Replace Sign Structure 2 EA 200$ 400$
116 Remove and Replace/ Protect Light Pole 9 EA 10,000$ 90,000$
117 Remove and Replace Landscaping Beds 27 SY 500$ 13,500$
118 Seeding, Fertilizing and Mulching 600 SY 6$ 3,600$
119 Solid Sodding 5,968 SY 12$ 71,616$
13,872,001$ TOTAL OPINION OF PROBABLE CONSTRUCTION COSTS
STORM DRAIN ITEMS
REMOVE AND REPLACE & FINAL SURFACE RESTORATION ITEMS
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 Design 25 days Mon 8/26/24 Fri 9/27/24
2 Final Design 23 days Mon 8/26/24 Wed 9/25/24
3 ADH Reviw 23 days Wed 8/28/24 Fri 9/27/24
4 ARDOT Approval 12 days Tue 9/3/24 Wed 9/18/24
5 COF Approval 12 days Tue 9/3/24 Wed 9/18/24
6 Easements 151 days Mon 8/26/24 Mon 3/24/25
7 Submitted to COF 6 days Mon 8/26/24 Sat 8/31/24
8 Contact Appraiser to Begin Appraisal 4 days Tue 9/3/24 Fri 9/6/24
9 Receive Appraisal 35 days Fri 9/6/24 Thu 10/24/24
10 Send First Offer Letter 1 day Fri 11/1/24 Fri 11/1/24 9FS+5 days
11 Send Reminder Letter 1 day Mon 12/9/24 Mon 12/9/24 10FS+25 days
12 Notification Letter About Council
Meeting
1 day Mon 12/30/24 Mon 12/30/24 11FS+14 days
13 City Council Meeting 1 day Mon 2/10/25 Mon 2/10/25
14 Order of Possession (Condemnation)6 wks Mon 2/10/25 Fri 3/21/25
15 Recorded 1 day Mon 3/24/25 Mon 3/24/25
16 Construction 429 days Sun 1/19/25 Thu 9/10/26
17 Advertise to Bid 12 days Sun 1/19/25 Sun 2/2/25
18 Open Bid 1 day Tue 2/18/25 Tue 2/18/25
19 Commission Agenda Submittal 1 day Wed 3/5/25 Wed 3/5/25
20 Commission Meeting 1 day Tue 3/11/25 Tue 3/11/25
21 Request Deadline for Council 1 day Fri 3/14/25 Fri 3/14/25
22 City Council Agenda 1 day Tue 3/25/25 Tue 3/25/25
23 City Council Meeting 1 day Tue 4/1/25 Tue 4/1/25
24 Pre-Construciton Meeting 1 day Mon 4/21/25 Mon 4/21/25
25 Notice to Proceed 1 day Wed 5/21/25 Wed 5/21/25
26 Construction 320 days Sat 6/21/25 Thu 9/10/26
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
2025 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
EXHIBIT D - PROJECT SCHEDULE
ARDOT 040846 HW 2022129
MLK BOULEVARD UTILITY RELOCATIONS
CITY OF FAYETTEVILLE ARKANSAS
SEPTEMBER 2024
Project: 2022129 Project Sched
Date: Thu 9/19/24
Page 1 of 4
Rev. 08/07/2017
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT
State Job No 040746 (Utilities)
County
Washington
Federal Aid Project CMF-TAPF-9142(48) Route 112 Section 1
Job Location Truckers Dr. – Howard Utility Owner City of Fayetteville
Nickell Rd. (Fayetteville) (S)
THIS AGREEMENT, made and entered into this ______ day of
______________________, 20 ____, by and between the Arkansas State Highway
Commission, acting by and through the duly authorized representatives of the Arkansas
Department of Transportation, with headquarters at Little Rock, Arkansas, hereinafter
referred to as the “Department,” and the City of Fayetteville, Arkansas acting by and
through its duly authorized representatives, hereinafter referred to as the “Owner”
WITNESSETH:
The Department proposes to make highway improvements as specified under the
above referenced job number and the Owner will adjust or relocate its existing facilities as
set out in the attached plans and cost estimate.
The Department will participate in the cost of said adjustment/relocation to the extent
that eligibility is hereinafter established.
Payment will be made on actual cost basis as mutually agreed between Owner and
Department.
This agreement is governed by all applicable State and Federal laws, rules, and
regulations including the Arkansas State Highway Commission Utility Accommodation Policy
adopted by Commission Minute Order 2010-146 as amended and supplemented, the Federal
Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway
Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended
and supplemented.
DESCRIPTION OF WORK: See Exhibit A on Page 4
The Department agrees that the required adjustment is (See Exhibit A) eligible for
reimbursement for the total cost which is estimated to be $12,668,315.00 of which
$11,519,119.83 to be paid by the Department and $1,149,195.17 is to be borne by Owner.
Page 2 of 4
Rev. 08/07/2017 Job 040746
City of Fayetteville
Owner will not commence work until authorized by the Department and will then
endeavor to begin within (See Exhibit A) days and complete within (See Exhibit A) days
thereafter. Owner and Department have agreed to include this relocation work as part of the
construction contract per the Agreement of Understanding for this project.
On completion of said work, Owner is responsible for the cleanup and restoration of
the work area including the disposal of surplus materials and debris.
Final billing must include all supporting detail. Owner shall also submit one (1) set of
as-built drawings at this time.
Payment will be 100% of lump sum bills and actual cost bills, at the discretion of the
Department a 10% retainage can be withheld and released upon completion of an audit
review. All final bills for utility relocation are subject to review and audit by state and/or federal
auditors.
Expenses incurred under an actual cost agreement may be billed to the Department
monthly in increments of $5,000.00 or more.
Owner must maintain cost records and accounts to support the agreed
adjustment/relocation work. Said records to be retained and available for inspection for a
period of three (3) years from date of final payment.
Owner shall be responsible for any and all hazards to persons, property, and traffic.
With respect to traffic control, owner shall adhere to the requirements of the Manual
of Uniform Traffic Control Devices as amended and supplemented.
To the extent applicable to this agreement, the Owner shall comply with the Buy
America and Build America, Buy America requirements (as specified in 23 U.S.C. 313, 23
CFR 635.410 and the Infrastructure Investment and Jobs Act (IIJA)). The Owner is not
required to change its existing standards for materials as long as these requirements are
met. These requirements take precedence over regulations pertaining to the accommodation
or regulation of the Owner’s facilities (as specified in 23 CFR 645) on contracts and
agreements involving Federal-Aid Highway Program funding and precedence over
regulations which allow the Owner to furnish materials from company stock (as specified on
23 CFR 645.117(e)). Company Stock materials that do not meet these requirements may not
be permanently incorporated into a Federal-Aid Highway Program funded project. The Owner
must provide a definitive statement that all products permanently incorporated into the project
are covered under these requirements. This requirement is fulfilled via proper signature and
submission of the statement of charges form. In some circumstances, a waiver of these
requirements may be granted by the Federal Highway Administration, to be determined on a
project-by-project basis.
Page 3 of 4
Rev. 08/07/2017 Job 040746
City of Fayetteville
Owner shall be responsible for and shall hold harmless the Arkansas State Highway
Commission, the Department and their officers and employees from any and all claims,
actions, causes of action, suits, damages, losses or liability whatsoever, arising out of
Owner’s performance of the work subject to this Agreement.
Notwithstanding anything hereinbefore written, neither the Owner nor the Department
by execution of this Agreement waives or relinquishes any rights which either may legally
have within the limits of the Law or Constitution, either State or Federal.
City of Fayetteville
ARKANSAS HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS DEPARTMENT of
TRANSPORTATION
________________________________
Name (Typed or Printed)
________________________________
Title
________________________________
Signature
________________________________
FEDERAL TAXPAYER IDENTIFICATION #
________________________________
Name (Typed or Printed)
________________________________
Title
________________________________
Signature
________________________________
(For) Director
________________________________
Right of Way Division Head
________________________________
Section Head-Utilities Section
Page 4 of 4
Rev. 08/07/2017 Job 040746
City of Fayetteville
EXHIBIT A
Adjust water facilities to clear highway construction by abandoning 2,898 LF of thirty-six
(36) inch, 2,382 LF of twelve (12) inch, 710 LF of eight (8) inch, 7,742 LF of six (6) inch,
528 LF of four (4) inch, and 36 LF of two (2) inch water main complete with appurtenances.
Restore service by installing 2,898 LF of thirty-six (36) inch, 8,755 LF of twelve (12) inch,
1,706 LF of eight (8) inch, and 36 LF of six (6) inch water main complete with
appurtenances. Owner has elected to upsize four (4) inch and six (6) inch water mains to
eight (8) inch and twelve (12) inch water mains. A betterment credit has been given the
Department which will be updated based on low bid, and based on final quantities installed.
Adjust sewer facilities to clear highway construction by abandoning 2,539 LF of eight (8)
inch and 901 LF of six (6) inch sewer main complete with appurtenances. Restore service
by installing 3,482 LF of eight (8) inch, and 20 LF of four (4) inch sewer force main
complete with appurtenances.
Of the 16,895 LF of main to be abandoned, 15,330 LF is located on private property;
therefore, this work is 15,330 / 16,895 = 90.74% reimbursable. Owner and Department
have agreed to include this relocation work as part of the construction contract per the
Agreement of Understanding for this project.
Owner will also be replacing their existing West Transmission Easement which was
purchased prior to this project, and will be completely encompassed by the Department’s
proposed ROW; therefore, this cost will be 100% reimbursable.
Summary of Cost
Work to be included in Highway Contract (shown here for reference only):
Construction $11,499,011.00
Betterment ($324,692.00
SUBTOTAL $11,174,319.00
REIMBURSABLE AMOUNT 90.74% $10,139,577.06
Work to be reimbursed by this agreement:
Construction Engineering $667,300.00
Force Account Inspection $100,000.00
Easement Cost $438,196.00
ROW Acquisition $30,000.00
Health Department Review $500.00
SUBTOTAL $1,235,996.00
REIMBURSABLE AMOUNT 90.74% $1,121,524.77
West Transmission Easement Cost 100% $258,000.00
TOTAL REIMURSABLE AMOUNT $1,379,542.77
OVERALL PROJECT COST $12,668,315.00
1
2025 Executive Summary:
Woolsey Wet Prairie Annual Ecological Monitoring & Adaptive Management:
ECO, Inc. Contract Amendment No. 11
Overview & Background
Woolsey Wet Prairie Sanctuary was established by the City of Fayetteville, AR (City)
as part of wetland compensatory mitigation requirements under Section 404 Permit
No. 14207 issued by the U.S. Army Corps of Engineers Little Rock District (Corps).
The 43.8-acre mitigation site was constructed to offset the permanent alteration of
7.92 acres of wetlands from construction of the City’s Wastewater Systems
Improvement Project (WSIP). The Corps Section 404 Permit required 73.57 wetland
credits to be generated at the mitigation site to offset wetland losses from the WSIP.
Environmental Consulting Operations, Inc. (ECO, Inc.) developed the WSIP
stormwater permitting Best Management Practices (BMP) Plans, conducted WSIP
construction compliance evaluations, and oversaw full compliance with related
regulations and environmental permits. Under ECO, Inc.'s oversight, contractors
working for the City completed over $160 million in work without a single
environmental permit violation.
ECO, Inc. designed the Corps-required ecological features of the wetland mitigation
site and has met all mandated monitoring and reporting requirements, including the
required wetland credit ledger to track the use of surplus wetland credits by the City.
Under ECO, Inc.'s management, a total of 94.47 mitigation credits have been
generated, producing a surplus of 20.90 credits. After ECO, Inc.'s conferrals with the
Corps, the City received a special one-of-a-kind approval to use the 20.90 surplus
wetland credits for City infrastructure projects that require wetland compensatory
mitigation within the Illinois River Watershed. To date, surplus wetland credits have
been used for the City's Van Asche Drive Extension Project and the Clabber Creek
Recreational Trail Project, saving the City thousands of dollars.
Under ECO, Inc.'s adaptive management strategy, the mitigation site has a current
plant species list totaling 505 species, a 975% increase beyond the 47 plant species
observed in 2004. Eleven species at the site are tracked by the Arkansas Natural
Heritage Commission (ANHC) as species of state conservation concern.
Nonetheless, persistent invasive species are present at the site, requiring continued
monitoring and adaptive management activities
2
ECO, Inc. Scope of Work
ECO, Inc.'s May 8, 2014 Agreement for Professional Environmental Consulting
Services covered the following work tasks for 2014, and has been amended annually
from 2015 through 2025:
ECO, Inc. Scope of Services
Part A - Project Administration & Management
Part B - Annual Ecological Restoration Monitoring
Part C - Annual Adaptive Management Strategy
Part D - Update Surplus Wetland Credit Tracking Ledger
Part E - Academic Research Project Guidance
The details for each of these work tasks are outlined within the proposed 2025
Contract Amendment No. 11 between the City of Fayetteville and ECO, Inc. for Parts
A – E.
As shown in the 2024/2025 cost comparison table below, the 2025 "Not to Exceed"
cost of $68,000.00 represents a $2,500 or 3.8% increase to the contract amount that
was approved by the City of Fayetteville for ECO, Inc.'s 2024 scope of work. The
ECO, Inc. hourly billable rates for 2025 will remain the same.
Contract Amendments No. 10 (2024) & No. 11 (2025) Cost Comparison
ECO Scope of Services
2024 Amend.
No. 10
2025 Amend.
No. 11
Part A - Project Administration & Management $4,350 $4,000
Part B - Annual Ecological Restoration Monitoring $28,000 $30,500
Part C - Annual Adaptive Management Strategy $31,650 $32,000
Part D - Update Surplus Wetland Credit Tracking Ledger $0 $0
Part E - Academia Research Project Guidance $1,500 $1,500
Total $65,500 $68,000
3
ECO, Inc. will continue to conduct annual monitoring activities to identify problem
areas where specific management controls are warranted. ECO, Inc. will continue to
coordinate adaptive management practices to:
➢ Develop plant group-specific herbicide application guidance and recommendations for
City’s Contractor conducting on-site adaptive management activities,
➢ Review records of herbicide applications made by entity conducting on-site adaptive
management activities,
➢ Coordinate with City’s Contractor conducting on-site adaptive management activities
to maintain an aggressive herbicide program for controlling woody vegetation in an
effort to prevent excessive growth of trees that necessitates timber mulching,
➢ Develop prescribed burn specifications for informal bid process of selecting burn
contractor,
➢ Review, approve, and oversee conduction of academic research projects in accordance
with City’s Corps Section 404 Permit requirements,
➢ Coordinate/scheduling/oversight of prescribed burn, and
➢ Process/coordinate/update surplus wetland credit ledger should City infrastructure
improvement projects arise that require wetland mitigation credits.
ECO, Inc. possesses the very specialized technical and regulatory expertise and site-
specific knowledge to complete these tasks for the pur pose of meeting Corps-
mandated mitigation performance standards and to maintain the existing surplus
wetland credits for use in future City infrastructure improvements that require
compensatory wetland mitigation. Having won numerous awards and recognitions,
Woolsey Wet Prairie Sanctuary has been a success story under the design and
management of ECO, Inc. and is a unique ecological feature for the City of
Fayetteville like no other in Arkansas.
100224 - ECO WWP Amendment No. 11.pdf 1
AMENDMENT NO. 11
TO
AGREEMENT FOR ENVIRONMENTAL CONSULTING SERVICES
BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND
ENVIRONMENTAL CONSULTING OPERATIONS, INCORPORATED
FOR
WOOLSEY WET PRAIRIE ECOLOGICAL MONITORING AND MANAGEMENT
ENVIRONMENTAL CONSULTING SERVICES
THIS AMENDMENT NO. 11 to the Agreement For Professional Environmental Consulting
Services, dated May 8, 2014 (the “Agreement”), by and between CITY OF FAYETTEVILLE,
ARKANSAS (CITY) and ENVIRONMENTAL CONSULTING OPERATIONS, INC. (ECO)
for environmental consulting services in connection with monitoring and ecological adaptive
management of CITY’s wetland mitigation site (SITE) known as Woolsey Wet Prairie is made
and entered into for purposes of continuity of Site wetland habitat status in order to maintain
surplus wetland credits generated at Site and due to Corps of Engineers (Corps) regulatory
requirements to manage and maintain wetland compensatory mitigation in perpetuity to assure
Site continues to meet ecological performance standards.
WHEREAS, this AMENDMENT NO. 11 is a renewal of the May 8, 2014 Agreement that
included a provision for automatic renewal of ECO’s annual Scope of Services beyond 2014 for
additional 1-year terms upon mutual agreement by both CITY and ECO. Unless specifically
stated, all other terms and conditions of the Agreement shall remain in full force and effect.
Neither this Amendment nor the Agreement may be modified except in writing signed by an
authorized representative of the CITY and ECO.
NOW THEREFORE, the CITY and ECO agree to amend the Agreement for ECO’s Scope of
Services as follows:
1. Part A - Project Administration & Management
a) General administration and project management activities;
b) Perform project initiation activities;
c) Provide environmental regulatory and technical information to CITY, CITY Contractors,
Citizens of CITY, and Academia;
d) Meet with CITY, CITY Contractors, and Academia for information exchange, goal and
timeline setting, reviewing management strategies, and action items;
e) Perform internal project control including budgeting, scheduling, and quality control;
f) Part A applies to January through December 2025. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council and amended upon approval for renewal of
Part A services beyond 2025.
100224 - ECO WWP Amendment No. 11.pdf 2
2. Part B - Annual Ecological Restoration Monitoring
a) Conduct qualitative monitoring activities throughout the growing season to maintain
cumulative plant species lists, evaluations of seasonal hydrology and associated plant
communities, and identification of stands of invasive plant species to be controlled;
b) Observe and document total plant species richness for each wetland cell and the total
mitigation SITE in historical comprehensive plant species lists;
c) Record locations of concentrated stands of non-native and native invasive plant species and
locations of rare Arkansas Natural Heritage Commission (ANHC) tracking plant species on
wetland cell maps;
d) Develop 2025 Woolsey Wet Prairie Adaptive Management Strategy & Monitoring Report
No. 19 that is consistent with historical monitoring and management activities at Site in a
format to be used for SITE adaptive management purposes;
e) Part B applies to January through December 2025. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council and amended upon approval for renewal of
Part B services beyond 2025.
3. Part C - Annual Adaptive Management Strategy
a) Continued development and implementation of annual strategy for specific controls of
invasive species via selection, coordination, and scheduling of time sensitive hydrology
controls, herbicide applications, mowing, hand pulling, and prescribed burning;
b) Make SITE visits throughout the growing season to make observations of hydrology,
vegetation, and effectiveness of invasiv e vegetation control;
c) Oversee selection, scheduling, and coordination of SITE adaptive management activities
and provide guidance pertaining to Site Deed-Restrictive Covenant restrictions to CITY
and CITY’s Contractors associated with management of Site;
d) Provide restoration ecology advisory technical guidance to CITY and CITY’s Contractors
associated with management of Site for the purpose of implementation of Site management
activities that are compliant with Site permanent protection measures and restrictions
specified in the CITY’s Corps Section 404 permit;
e) Document and maintain records of adaptive management activities implemented and the
date of use;
f) Make adjustments, as necessary, to timing and type of vegetation management to be
implemented including, but not restricted to, hydrology management, mowing, herbicide
applications, prescribed burning, and hand pulling of invasive plant species;
100224 - ECO WWP Amendment No. 11.pdf 3
g) Utilize wetland cell aerial photographs showing locations of concentrated stands of
invasive and non-native plant species and locations of rare ANHC tracking plant species in
order to target and prioritize areas for specific management activities;
h) Develop herbicide application specifications that include specific types of herbicides to
apply to specific invasive plant species by CITY contractors;
i) Schedule and select type of herbicide, adjuvant, and application rate to be used for specific
target non-native and invasive plant species at specific locations and document herbicide
effectiveness;
j) Coordinate, schedule, and observe areas where herbicide applications have been made to
evaluate effectiveness for controlling invasive species by CITY contractors;
k) Develop burn specifications that clearly identify prescribed Burn Contractor
responsibilities as a part of CITY’s informal bid process that identify: SITE preparation,
notifications, and Burn Contractor responsibilities;
l) Coordinate, schedule, and observe prescribed burn to evaluate Burn Contractor’s
conformance with state laws, notifications, and specifications;
m) Coordinate co-existence of planned construction and operation activities at adjacent solar
array and NWALT Westside Prairie Preserve with adaptive management activities at the
SITE;
n) Part C applies to January through December 2025. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council and amended upon approval for renewal of
Part C services beyond 2025.
4. Part D - Update Credit Tracking Ledger for Surplus Wetland Credits
a) SITE has generated surplus of wetland credits above those required by CITY’s Corps
Section 404 permit for wetland compensatory mitigation. CITY has received Corps
approval to use wetland credits to mitigate for wetland impacts caused by the CITY’s
infrastructure improvement projects within Illinois River watershed HUC 11110103;
b) Under the 2014 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY’s Van Asche Extension Project for submittal
to Corps;
c) Under the 2015 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY’s Clabber Creek Recreational Trail Project for
submittal to Corps;
d) Under the 2016 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
100224 - ECO WWP Amendment No. 11.pdf 4
e) Under the 2017 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
f) Under the 2018 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
g) Under the 2019 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
h) Under the 2020 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY’s Clabber Creek Recreational Trail Project for
submittal to Corps;
i) Under the 2021 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
j) Under the 2022 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY’s Clabber Creek Recreational Trail Project for
submittal to Corps;
k) Under the 2023 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
l) At the time of development of this amendment under the 2024 Scope of Services, CITY
has not utilized any surplus wetland credits for City infrastructure improvement projects
requiring wetland compensatory mitigation;
m) It is unknown at the current time, whether or not Part D services will be necessary for
January through December 2025 and will be a function of whether or not surplus credit
transactions occur. Should 2025 wetland credit transactions occur, ECO shall update
wetland credit ledger accordingly for submittal to Corps at the end of 2025;
n) Renewal of ECO's annual Scope of Services will be reviewed by the City Council and
amended upon approval for renewal of Part D services beyond 2025.
5. Part E - Academic Research Project Review and Guidance
a) During 2017, there was an increased interest in the SITE for academic research projects
from various departments of the University of Arkansas ranging from herpetology to soil
microbiology. While research projects at the site are exciting and encouraged, the need
exists for guidance and oversight to ensure that all parties involved are made aware of the
various requirements of the CITY's Corps Section 404 permit and Deed Restricted
Covenant for the SITE. Failure to manage research project activities at the SITE has the
potential to result in the CITY not being in compliance with the terms and conditions of
the CITY’s Corps Section 404 permit and the Deed Restricted Covenant for the SITE.
100224 - ECO WWP Amendment No. 11.pdf 5
b) ECO, Inc. has developed a research request form and guidance document intended for
use by proposed research projects that will provide project-specific relative information
to ECO, Inc., CITY’s Contractors, and the CITY for review and approval, while also
educating the applicant about the SITE Corps Section 404 permit requirements. ECO,
Inc. will review acad emic research project proposals and provide project-specific
guidance to parties conducting research at SITE.
c) Part E applies to January through December 2025. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council and amended upon approval for renewal of
Part E services beyond 2025.
6. Compensation
For the amended Scope of Services described herein, CITY agrees to pay ECO the sum specified
below on Cost Detail Table. The total payment shall be a lump sum “not to exceed” amount of
SIXTY-EIGHT THOUSAND U.S. DOLLARS ($68,000.00).
Amendment No. 11 - 2025 Cost Detail
Amended ECO Scope of Services Fee Estimate
Part A - 2025 Project Administration & Management $4,000
Part B - 2025 Annual Ecological Restoration Monitoring $30,500
Part C - 2025 Annual Adaptive Management Strategy $32,000
Part D - 2025 Update Surplus Wetland Credit Tracking Ledger $0
Part E - 2025 Academic Research Project Guidance $1,500
Total $68,000
The CITY and ECO intending to be legally bound, indicate their approval of this
AMENDMENT NO. 11 by their signatures below:
ENVIRONMENTAL CONSULTING CITY OF FAYETTEVILLE
OPERATIONS, INC.
By: By:
Seth Pickens, President Lioneld Jordan, Mayor
Date: October 2, 2024 Date:
ATTEST:
By:
Kara Paxton, City Clerk/Treasurer
Date: