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Home My WebLink About224-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 224-24 File Number: 2024-431 JACK TYLER ENGINEERING, INC. (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #24-35 AND AUTHORIZE THE PURCHASE OF TWO SUBMERSIBLE JET AERATORS FROM JACK TYLER ENGINEERING, INC. IN THE TOTAL AMOUNT OF $298,526.00, PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-35 and authorizes the purchase of two submersible jet aerators from Jack Tyler Engineering, Inc. in the total amount of $298,526.00, plus any applicable taxes and freight charges, for use at the Noland Water Resource Recovery Facility. PASSED and APPROVED on September 3, 2024 Attest: —`� Fl1YE11 Kara Paxton, City<lerk Treasurer itt Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 3, 2024 TO: Mayor Jordan and City Council CITY COUNCIL MEMO 2024-431 THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Bid 24-35 Jack Tyler Engineering, Inc. - Submersible Jet Aerators for the Noland Water Resource Recovery Facility RECOMMENDATION: Staff recommends awarding Bid 24-35 and authorizing the purchase of two (2) submersible jet aerators in the amount of $298,526.00 plus applicable taxes and freight charges from Jack Tyler Engineering, Inc. to be used at the Noland Water Resource Recovery Facility. BACKGROUND: There are four (4) 100-horsepower Lightnin brand aerators and four (4) 50-horsepower aerators in each basin at the Noland facility. These aerators run 24 hours a day, 7 days a week, 365 days a year. Two of the 100- horsepower Lightnin aerators have failed and they either need to be rebuilt or replaced. Since they are original plant equipment from circa 1986, it is recommended to replace them. The cost of repair on the 100-horsepower Lightnin aerators is 94% of the cost on the new submersible jet aerator. A significant reduction in energy usage and maintenance costs are expected with the proposed new submersible jet aerators. DISCUSSION: The City solicited formal bids for two (2) submersible jet aerators to replace the two failed units. Jack Tyler Engineering submitted the only complete bid out of three bidders. Staff recommends awarding the bid for two submersible jet aerators to Jack Tyler Engineering in the amount of $298,526.00 plus applicable taxes and freight charges. Freight is included within the bid pricing. Taxes are estimated at $29,106.29 for an estimated total cost of $327,632.29. BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment - WWTP account. ATTACHMENTS: SRF (#3), Bid 24-35, Bid Tab - Final (#4), Bid 24-37, Submittal - Jack Tyler Engineering Inc - E (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-431 Bid 24-35 Jack Tyler Engineering, Inc. - Submersible Jet Aerators for the Noland Water Resource Recovery Facility A RESOLUTION TO AWARD BID #24-35 AND AUTHORIZE THE PURCHASE OF TWO SUBMERSIBLE JET AERATORS FROM JACK TYLER ENGINEERING, INC. IN THE TOTAL AMOUNT OF $298,526.00, PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-35 and authorizes the purchase of two submersible jet aerators from Jack Tyler Engineering, Inc. in the total amount of $298,526.00, plus any applicable taxes and freight charges, for use at the Noland Water Resource Recovery Facility. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2024-431 Item ID 9/3/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/15/2024 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid 24-35 and authorizing the purchase of two (2) submersible jet aerators in the amount of $298,526.00 plus applicable taxes and freight charges from Jack Tyler Engineering, Inc. to be used at the Noland Water Resource Recovery Facility. 5400.730.5800-5801.00 Account Number 02069.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Water and Sewer Fund Plant Pumps and Equipment WWTP Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,596,635.00 $ 744,385.60 852,249.40 $ — 327,632.29 524,617.11 Previous Ordinance or Resolution # Approval Date: V20221130 Comments: Freight is included within the bid pricing. Taxes are estimated at $29,106.29 for an estimated total cost of $327,632.29. CITY OF FAYETTEVILLE ARKANSAS BID TABULATION Bid 24-35, Submersible Jet Aerators DEADLINE: Wednesday, May 29, 2024 at 2:00 PM Haynes Pump & Electric Motor Center Jack Tyler Engineering Process of Springdale TOTAL $78,000.00 $95,516.00 $298,526.00 Line # Description I QTyl UOM Unit Unit Unit 1 Sumbmersible Jet Aerator 2 EA $39,000.00 $47,758.00 $149,263.00 Kenny Fitch, Purchasing 0 Les McGaugh, Purchasing Director CITY OF _ FAYETTEVILLE ARKANSAS Bid 24-35 Addendum 1 JACK TYLER ENGINEERING INC JACK TYLER ENGINEERING INC Supplier Response Event Information Number: Bid 24-35 Addendum 1 Title: Submersible Jet Aerators Type: Invitation to Bid Issue Date: 5/5/2024 Deadline: 5/29/2024 02:00 PM (CT) Notes: The City of Fayetteville is seeking bids from qualified vendors for the purchase of two (2) submersible jet aerators. These bids are for the purchase of equipment only; installation will be the responsibility of the City. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteville-ar.gov or by calling (479) 575-8258. Contact Information Contact: Kenny Fitch Purchasing Agent Address: Purchasing Room 306 City Hall 113 West Mountain Street - Room 306 Fayetteville, AR 72701 Email: kfitch@fayetteville-ar.gov Page 1 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 24-35 Addendum 1 JACK TYLER ENGINEERING INC Information Address: 6301 S. University LITTLE ROCK, AR 72209 Phone: (501) 562-2296 Fax: (501) 562-4273 Toll Free: (800) 562-2296 Web Address: jteng.com By submitting your response, you certify that you are authorized to represent and bind your company. Mariah Qualls mqualls@jteng.com Signature Email Submitted at 512912024 11:34:07 AM (CT) Supplier Note ***Major pump components shall be of grey cast iron, ASTM A-48, Class 35B, with smooth surfaces devoid of blow holes or other irregularities. All exposed nuts or bolts shall be of stainless steel construction. The ejector casing shall be 304SS. The replaceable orifice plate shall be of high -density polyethylene. Air inlet pipe shall be of schedule 80 PVC pipe. Discharge piping shall be of stainless steel AISI 304L. uested Attachments Bid 24-35, Bid Form and Signature Pages Bid Submission.pdf Please attach your signed, completed form. This can be found in the 'Attachments' tab. Bid Attributes 1 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 2 Yes ❑ No 2 Check Yes or No: Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the contracted public entity in writing. 2 Yes ❑ No 3 Addendum Acknowledgement: By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued for this bid. 1Z I agree Page 2 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 24-35 Addendum 1 Bid Lines 1 Submersible Jet Aerator Quantity: 2 UOM: EA Price: $149,263.00 Total: $298,526.00 Response Total: $298,526.00 Page 3 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 24-35 Addendum 1 CITY OF _ FAYETTEVILLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.82S6 TDD (Telecommunicat on Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 24-35, Submersible Jet Aerators DEADLINE: Wednesday, May 29, 2024 before 2:00 PM, Local Time PURCHASING AGENT: Kenny Fitch, kfitch @fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: 05/05/2024 INVITATION TO BID Bid 24-35, Submersible Jet Aerators No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third -party electronic bidding platform, or (2) delivering in person via sealed envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic bidding platform is strongly encouraged. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of wh'.ch are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Division. City of Fayetteville, AR Bid 24 35, Submersible Jet Aerators Page 1 of 1S City of Fayetteville Bid 24-35, Submersible Jet Aerators Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 24-35, Submersible Jet Aerators The City of Fayetteville is seeking bids from qualified vendors for the purchase of two (2) submersible jet aerators. These bids are for the purchase of equipment only; installation will be the responsibility of the City. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteviile ar.Aov or by calling (479) 575-8258. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www,fayetteville-ar.gov/bids. All bids shall be received by Wednesday, May 29, 2024 before 2:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical bid to the City of Fayetteville, Purchasing Division address listed below. All bids are due before the time stated. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Ha I and livestreamed at h:tps://www.you`ube.com/user/cityoffayettev:llear. No late bids shall be accepted. The C'ty of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equ pment. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayettevil e, AR 72701 Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayettevi le encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayettevil e encourages a I genera contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. Any b'dder prov d'ng a sery ce shall be registered with the Arkansas Secretary of State before the bid deadline. The City of Fayetteville reserves the right to wa ve irregularities, to reject bids, and to postpone the award of the Contract for a period of time which shal, not exceed beyond ninety calendar days from the bid opening date. C ty of Fayetteville By: Kenny Fitch, Purchasing Agent P: 479.575,8258 kf tch@favettevil e-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: OS/05/2024 This pub.icat on was paid for by the Purchas ng Division of the City of Fayetteville, Arkansas. Amount paid: $177.41. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 2of15 City of Fayetteville Bid 24-35, Submersible Jet Aerators Required Bid Form — Bid Signature & Online Submittal Reqirements EXECUTION OF BID: All bidders shall submit this section, executed and completed in full by an authorized agent of the bidder. Bidders shall also complete submission through the City's online bidding portal (www.favetteville-ar.gov/bids) and complete and submit all required information, which may include: • Bid Attributes • Bid Line Items — Bidders shall bid on all line items and not submit partial bids • Response Attachments Required Bid Form (this form, completed in its entirety) Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. PRICE: Bidders shall submit pricing on the City's online bidding portal (_www.fayetteville-ar.Aov/bids) in the format presented online. Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to obtain documents necessary to submit a physical sealed bid; however, all bidders are strongly encouraged to submit on the City's online bidding portal. Upon signing this Bid, the bidder certifies that: 1. Bidder has read and agrees to the requirements set forth in this proposa!, inc uding specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit(s) bid and listed meets or exceeds a:l of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted pub'ic entity in writing. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 3 of 15 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. S. Bidder, as an officer of their organization, or per the attached letter of authorization, is duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 9. As s bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12S49 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared inehg ble, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 24-3S, Submersible Jet Aerators Page 4 of 15 Unsigned bids will be rejected. Items marked • are mandatory for consideration. *NAME OF FIRM: 1Ar k —FV l-r 1- I ,vv- i vi PP r, , -,, T �urchase OVder/Paymentsdha#be issued to this name *D/B/A or Corporation Name �V1TV 1_1f_r r—"Cl i 1/1-P-er, ✓ f-A , 1 G. *BUSINESS ADDRESS: ir1 I V �QAVE *CITY: _Lrm-v Cock *STATE: *ZIP: _2i *PHONE: OI - C1e2- 2261 (p FAX: b01 4 � 2^ "I2:1 *E-MAIL: *BY: (PRINTED NAME) v *AUTHORIZED SIGNATURE: 0 it IG *TITLE: UNIQUE ENTITY NUMBER: CAGE NUMBER: *TAX ID NUMBER: I n� _j'2_1(n I () Acknowledge Addendums: �� 7 Addendum No. , Dated: gl A Acknowledged by: YV l Q j lvi ,ra(11t7¢A' Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page S of 15 City of Fayetteville Bid 24-35, Submersible Jet Aerators General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by the deadline, utilizing the electronic bidding software or as stated in the bid advertisement. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https:,//www.youtube.ccm/user/c'tyoffayetteviIlear. No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equipment. d. The City will not be responsible for misdirected bids. Bidder should call the Purchasing Office at 479.575.82S6 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. e. Bidders shall have experience in providing products and/or services of the same or sim,lar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- negotiable. Proposers desire to take exception to a non-negotiable term will not disqualify it from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by line item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 6of15 size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or mmaterial errors .n the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarif cations, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shal acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". All bidders shall promptly notify Kenny Fitch, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITH DRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8256 to ensure receipt of their submittal documents prior to opening time and date listed. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 7of15 9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not I mited to Equal Employment Opportunity (EEO), D sadvantaged Business Enterpr ses (DBE), & OSHA as appl cable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified smal , minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified sma!l, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Un!ess otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipa ities, and counties, the proposal prices subm tted in accordance with said proposal terms and cond tions therein, should any said governmental entity desire to buy under this proposal. E igible Users shall mean all state of Arkansas agencies, the leg'slative and judicial branches, political subdiv sions (counties, loca! district school boards, community co leges, municipalities, counties, or other public agenc es or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposa , agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposa for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHT TO AUDIT. FOIA. AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. City of Fayetteville, AR Bid 24 35, Submersible Jet Aerators Page 8 of 15 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: A I standard terms and cond tions stated in th.s request for b d apply to this contract except as specifically stated .n the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitt ng a proposal on th s requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requ ring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (te ecommunications device for the deaf), not later than seven days prior to the deadl ne. Persons needing translation of this document shal' contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify n their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or sery ces which have not been City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 9 of 15 delivered within the period of time from the date of order as determined by the City of Fayetteville. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/propose r's/protector's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affi iated with or representing an organization that is responding to the request for proposal, request for qual fication, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date estab ished by the City of Fayetteville and shall be prohibited until either an award is final or the protest is fina ly resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospect ve/b dder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be lim ted to, influencing or attempting to influence action or non -action in connect on with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 10 of 15 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to un laterally add or delete locations and/or services, either collectively or ndividually, at the City's so e option, at any t me after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. CERTIFICATE OF INSURANCE The successful bidder shall provide a Certif cate of Insurance in accordance with specifications listed in this request for proposa , prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain val d, when applicable, throughout project completion. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the follow'ng insurance which shall be ma nta'ned throughout the term of the bid. Any work sublet; the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged in work on the project is not protected under Workers' Compensation, the Contractor shad provide, and shal cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Statutory Amount Comprehensive General & Automotive Liability: $250,000 each person $500,000 aggregate Property Damage Liability: $100,000 aggregate 26. OTHER GENERAL CONDITIONS: Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ord nances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Salestaxshallnotbeincludedinthebidprice. App.icab e Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of rece pt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 11 of 1S bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Bidder in responding to this solicitation is at the bidder's own risk and expense as a cost of doing business. The C'ty of Fayetteville shall not be liable for reimbursement to the Bidder for any expense so incurred, regardless of whether or not the submittal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days follow ng the request. NOTE: Any uncertainties shall be brought to the attention to Kenny Fitch immediately via telephone (479.575.8258) or e-mail (kfitch@fayettevil e-ar.pov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Kenny Fitch, City of Fayetteville, Purchasing Agent via e-mai` (kfitch@fayetteville-ar.gov) or telephone (479,575.8258). No oral interpretat on or clarifications will be g ven as to the meaning of any part of this request for proposa . A I questions, clar fications, and requests, together with answers, if any, will be provided to all firms via wr tten addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful b'dder shall keep himself/herself fully informed of all laws, C ty of Fayettevtl e, AR B d 24-35, Submers ble Jet Aerators Page 12 of 15 ord nances and regulat'ons of the Federal, State, and mun cipal governments or authorities in any manner affecting those engaged or employed n prov ding these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. f any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulat on, order or decree, s/he shal herewith report the same in wr'ting to City of Fayetteville. 27. ATTACHMENTS TO BID DOCUMENTS: N/A City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 13 of 15 City of Fayetteville Bid 24-35, Submersible Jet Aerators Technical Specifications ALL BIDDERS SHALL COMPLETE THIS "TECHNICAL SPECIFICATIONS" SECTION WITH BID. FAILURE TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATIONS" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. BIDDING REQUIREMENTS: NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option containing a blank (example a.__J, bidder shall write a "check mark" or write "des" indicating yes if the accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ from what has been specified. Leav/nitem blank shall indicate bidder does not meet the listed specification and can result in bidder e SQUALIFIG4 TION. Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or not. 1. GENERAL- 1.1 It is the intent of the following specifications to describe a complete submersible jet aerator. 1.2 The winning bidder shall furnish two identical submersible jet aerators. 1.3 This bid is for equipment only. Installation shall be the responsibility of the City of Fayetteville. 1.4 All specifications written are to minimums, unless otherwise noted. 1.5 Al unit(s) bid shall meet or exceed the minimum requirements, or they will be deemed incomp ete and wil not be considered for bid award. 1.6 Unit(s) b d shal be new and of the latest standard production model as offered for commercial trade. 1.7 A list contain ng a minimum of three (3) users/references shall accompany this bid to qualify as a responsible bidder. The isting shall contain company, primary contact name, e-mail, phone number, and date of purchase. Users/references shal have had similar equipment purchased within the past f ve (5) years. 2. MANUFACTURER/MODEL— See Note' a. X The aerators sha:l be made of cast iron. b.V The aerators shall be equipped with a 60 HP submersible electric motor, with fifty (50) feet of submersible cab e suitab a for submersible pump applications. c.V The aerators shall be explosion approved with a hardened iron impellor and a seal fail sensor. d._ The aerators shall have an integral motor cooling system with built in thermal sensors. e. The motor shall operate on 460 volts, 3 phase, 60 hertz. f. 7 The power cable shall be sized according to NEC and ICEA standards. g� Skid shall be stainless steel w'th a 3/8-inch stainless steel cha n and shackle. h.� The air inlet shall be Schedule 80 PVC pipe. i.Inlet bodies shall be stainless steel. j. ✓ All nozzles shall be stainless steel. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 14 of 15 3. TECHNICAL SPECIFICATIONS — a.—V— The aerators shall have a minimum Standard Oxygen Transfer Rate (SOTR) of ninety-five (95) pounds per hour and have a mixing area of at least 1500 square feet. b. ✓ The aerators shall be suitable for VFD operation. 4. WARRANTY — a. ✓ The warranty shall begin at the time the aerator is installed. b.—vl The aerators shall be provided with a prorated 50-month (5 year) warranty against defects in materials and workmanship. c. ✓ The warranty shall be the latest revision in printed form and previously published as the manufacturer's standard warranty for all similar manufactured units. d. ✓ A certificate shall be provided to the City of Fayetteville with the local contact information and effective start-up date. City of Fayetteville, AR Bid 24-35, Submersible Jet Aerators Page 1S of 15 ��et En g,� JACK TYLER ENGINEERING, INCORPORATED 6301 S UNIVERSITY AVENUE, LITTLE ROCK, ARKANSAS 72209 (501) 562-2296 FAX (501) 562-4273 WATTS 1-800-562-2296 Soto a corpora QUOTATION NUMBER: SJ22124A QUOTATION DATE: February 21, 2024 PAGE: 1 OF 2 TO: City of Fayetteville COPIES: Stephen Eoff 1400 N Fox Hunter Road James Spann Fayetteville, AR 72701 Cory Gray Phone: 479-616-0043 ATTN: Tim Marr Email: timothy.marr@jacobs.com ITEM 1: FLYGT Jet Aerator Xylem FLYGT model NS3202.095 614 60HP 460/3/60 50' FLS FM rated submersible pump, with 60HP 460 volt 3 phase motor suitable for inverter service, hardened iron N-Technology impeller, 50ft cable, FLYGT Leak Sensor, MiniCAS II & socket for controls. Xylem FLYGT model JA317-S6-3202-614 Aerator Skid in Stainless Steel with 304SS coil chain & shackle and 4" PVC Schd 80 Air Inlet Pipe Assemblies (3) PRICE EACH................................................................................................................ $ 149,263 DELIVERY: 10-14 Weeks, ARO 'NOTE: APPLICABLE SALES TAXES ARE NOT INCLUDED IN QUOTED PRICE. Thank you for the opportunity to quote on your requirements. If we may be of further assistance, please do not hesitate to contact me at scott(@jtenq.com or 479-806-8970. Very truly yours, JACK TYLER ENGINEERING, INCORPORATED Scott Jones Senior Sales Representative CHI tni00 N � — N nip e e Y CHI N 558 558 132" In,00 r-i0 N F 17 MAX I WATER LEVEL if I 0 0 00 I I N r� N 838 total Lbs Weight NS 3202.800,810,820,830,840,850 LT Incl. 5m PVC pipe 3100 nFIL �5 NS JA LT 3202 outlet Discharge Pump 012, outlet Scale 1:30 Date 230808 317 Pump Inlet Suatian Drawing number 7763400 Revision 4 inlet ��,er Eh9i' co JACK TYLER ENGINEERING, INCORPORATED 6301 S UNIVERSITY AVE, LITTLE ROCK, ARKANSAS 72209 ♦ a (501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296 STATEMENT OF TERMS AND CONDITIONS TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance with the terms and conditions of sale, the Seller, in addition to its other rights and remedies, but not in limitation thereof, may, at its option, without prior notice, cancel this order as to any undelivered products or defer shipments or deliveries hereunder, or under any other agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment or such security as Seller considers satisfactory. Seller reserves the right to impose an interest charge of 16% on the balance of each invoice not paid on its due date for the period from the due date to the date of receipt of payment by Seller. In the event Buyer's failure to make timely payments to Seller results in Seller incurring additional costs, including but not limited to collection expenses and attorneys' fees, said costs shall be added to the amount due Seller from Buyer. Buyer shall have no right to any discount or retainage and shall not withhold payment as a set-off on Seller's invoice in any amount. Visa, MasterCard, Discover, and American Express credit card purchases are accepted. SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our office, final approval of any prints or drawings as may be required, credit approval, and the acceptance of your order by the company. Freight Charges are not included in the quoted price. EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim, is subject to change without notice. TAXES: Unless otherwise stated in the proposal, the prices quoted herein are exclusive of all sales, use and similar taxes and, wherever applicable, such taxes will be added to the invoice as separate items. SPECIAL NOTE: THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR INVOICES! ***** A $50.00 minimum order charge will apply ***** 1►JT%J0-,4 "The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler Engineering, Inc. to its customers. No other warranty of any kind is given in connection with the sale of any of the above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the sale of the above products for any incidental or consequential damages of any kind." An electronic copy of the latest version is available online at www.jteng.com. Form No. 41-1 Rev. 07 - 06/27/17 xylem February 8, 2022 Flygt Submersible Jet Aerators Re: Customer Reference Contacts 1. Bill Schmittle Recycled Water Superintendent City of Hermiston 2205 N 1st Place Hermiston OR, 97838 541-567-5272 bschmittle(d0ermiston.or.us 2. Terry Gilbertson Palm Valley WWTP 14222 W McDowell Rd, Goodyear, AZ 85395 623-298-4825 Terry.Gilbertson(@IibertyutiIities.com 3. Steve Nuttall Utilities Supervisor Kent WWTP District of Kent Box 70, 7170 Cheam Avenue Agassiz, BC VOM 1 AO 604-796-9145 snuttallOkentbc.ca 4. Kenny Oleman Wastewater Plant Supervisor City of Tillamook 710 5th St, Tillamook, OR 97141 503-812-6064 koleman(cDtillamookor.gov Xylem Water Solutions USA, Inc. Flygt Products 9625 Tualatin -Sherwood Rd. Tualatin, Oregon 97062 Tel (503) 240-1980 Fax (503) 240-3445 ORv YYY) CERTIFICATE OF LIABILITY INSURANCE Acct# 3014194 3/2DATE (M6/2024 M/DD/YM/DDIY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 888-828-8365 Lockton Companies, LLC PHONE FAX 3657 Briarpark Dr., Suite 700 A/c No Ext : A/C No): E-MAIL Houston. TX 77042 ADDRESS: INSPERITYCERTS LOCKTONAFFINITY.COM INSURED JACK TYLER ENGINEERING INCORPORATED 6301 S UNIVERSITY AVE LITTLE ROCK, AR 72209-2143 INSURER A : Indemnity Insurance Co. of North America INSURER C : INSURER E : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 43575 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS -MADE OCCUR PREMISES Ea or $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO ❑ LOC JECT PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY CO MBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY t DAMAGE Per acciden $ NON -OWNED HIRED AUTOS AUTOS UMBRELLA LIAB OCCUR EACH OCCURRENCE $ HCLAIMS-MADE AGGREGATE $ EXCESS LIAB DED I I RETENTION $ $ A WORKERS COMPENSATION EMPLOYERS' LIABILITY ANY Y / N OFFICER/MEM ER EXCLUDED?ECUTIVE ❑ (Mandatory in NH) N / A C55796956 10/1/2023 10/1/2024 PER OR X STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CITY OF FAYETTEVILLE WEST MOUNTAIN STREET FA i� FAYETTEVILLE, AR 72701 �—� ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD / AC"R " CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 03/26/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Mary Jo Zakrzewski NAME: Parsons Insurance PHONE (501) 621-5918 FAX AIC No Ext : (A/C, No): 124 W. Capitol Ave. EMAIL mj@parsons-ins.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Suite 1500 INSURERA: State National Insurance Company, Inc. 012831 Little Rock AR 72201 INSURED INSURER B : INSURER C : Jack Tyler Engineering Incorporated J. Tyler Construction, LLC INSURER D : 6301 South University Ave. INSURER E : INSURER F : Little Rock AR 72209 COVERAGES CERTIFICATE NUMBER: 23/24 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE � OCCUR DAMAGE PREM SESO(Ea occurrence) $ 100,000 _7RETED X MED EXP (Any one person) $ 5,000 Contractual Liability Included X XCU Included PERSONAL&ADV INJURY $ 1,000,000 A HLM51CLO621816-05 10/01/2023 10/01/2024 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 X BODILY INJURY (Per person) $ ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS HLM51CLO621816-05 10/01/2023 10/01/2024 BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ HIRED HNON-OWNED AUTOS ONLY AUTOS ONLY X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 A EXCESS LIAR CLAIMS -MADE HLM51CLO621816-05 10/01/2023 10/01/2024 DED I X1 RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ N PER OTH- STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ElN D? OFFICER/MEMBER EXCLUDE / A E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ $10,000 Limit Installation Floater A HLM51CLO621816-05 10/01/2023 10/01/2024 $1,000 Deductible DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Fayetteville ACCORDANCE WITH THE POLICY PROVISIONS. 113 W. Mountain St. AUTHORIZED REPRESENTATIVE Fayetteville AR 72701 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD