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Home My WebLink About223-24 RESOLUTIONFile Number: 2024-439 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 223-24 MCCLELLAND CONSULTING ENGINEERS, INC. (AMENDMENT NO. 4): A RESOLUTION TO APPROVE AMENDMENT NO . 4 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $3,281,300.00 FOR THE WEST CORRIDOR WATER TRANSMISSION MAIN PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 5, 2012, the City Council approved Re so lution No. 120-12 , authorizing a contract with McClelland Consulting Engineers, Inc. for the water transmission line layout and easement acquisition related to a third connection to Beaver Water District; and WHEREAS , on July 6 , 2021, the City Council approved Resolution No. 179-21 amending the contract to provide for easement acquisition support; and WHEREAS , on September 6 , 2022, the City Council approved Resolution No. 200-22 that amended the contract and approved the necessary funds for preliminary design , permit consulting services and associated coordination with state and federal agencies, geotechnical investigations , and additional topographic surveys in the project corridor; and WHEREAS , Amendment 4 will provide for critical construction-phase engineering services including project management and coordination, bidding phase services for final procurement packages, construction survey in g and layout services, construction administration, construction observation, certified welding inspection s, and materials testing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 4 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in an amount not to exceed $3 ,2 81 ,300.00 for additional construction-phase engineering services associated with the West Water Transmission Main Project. Section 2: That the City Counci l of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution . PASSED and APPROVED on September 3, 2024 Page 1 Resolution : 223-24 File Number: 2024-439 Attest: Page2 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-439 MEETING OF SEPTEMBER 3, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: McClelland Consulting Engineers, Inc. – Amendment No. 4 for the West Water Transmission Main Project RECOMMENDATION: Staff recommends approval of Amendment No. 4 in an amount not to exceed $3,281,300.00 with McClelland Consulting Engineers, Inc. for the West Water Transmission Main Project, and approval of a budget adjustment. BACKGROUND: The City of Fayetteville owns and operates two parallel water transmission lines from Beaver Water District (BWD) in Lowell that enter from the northeast corner of the City. These lines are a 36-inch pipe installed in 1967 and a 42-inch pipe installed in 1993. BWD intends to build a western water distribution point near HWY- 112 and the newly constructed Springdale Northern Bypass, HWY-612. This facility will supply a western water transmission feed to all four customer cities, helping with hydraulics, critical redundancy, and overall utility resiliency. Fayetteville’s 11.3-mile connection to the proposed BWD facility has been identified in water master plans for many years, but the timeline was previously unknown. In 2012, the City of Fayetteville hired McClelland Consulting Engineers (MCE) to establish a preliminary alignment for a waterline along this western corridor (Res. 120-12) and begin easement acquisitions. The contract was amended in 2021 (Res. 179-21) to increase funds for appraisals and acquisition support and again in 2022 to bring the design up to 30% (Res. 200-22). In July 2023 the Arkansas Department of Agriculture Natural Resources Division (ANRD) approved $85M of low-interest rate funding through the state’s drinking water Revolving Loan Fund program. In July the City conducted a formal Engineering Selection Committee meeting (RFQ 23-05) and selected Garney to provide CMAR services for the project. DISCUSSION: Amendment No. 4 with McClelland will provide funding for critical construction-phase engineering services, including project management and coordination, bidding phase services for final procurement packages, construction surveying and layout services, construction administration, construction observation, certified welding inspections, and materials testing. Each of these tasks is critical for quality assurance and quality control of this pipeline. A detailed scope and fee narrative and schedule have been provided with the amendment document. This amendment consists of $3,281,300.00 in engineering services, increasing the total contract amount from Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov $2,993,425.00 to $6,274,725.00. Staff recommends approval of Amendment No. 4 in the amount of $3,281,300.00 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. for Construction Phase Services for the West Corridor Water Transmission Line Project. BUDGET/STAFF IMPACT: A budget adjustment is attached to move funds into the West Water Transmission Main - Capital Professional Services account. ATTACHMENTS: SRF (#3), BA (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-439 McClelland Consulting Engineers, Inc. – Amendment No. 4 for the West Water Transmission Main Project A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $3,281,300.00 FOR THE WEST CORRIDOR WATER TRANSMISSION MAIN PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 5, 2012, the City Council approved Resolution No. 120-12, authorizing a contract with McClelland Consulting Engineers, Inc. for the water transmission line layout and easement acquisition related to a third connection to Beaver Water District; and WHEREAS, on July 6, 2021, the City Council approved Resolution No. 179-21 amending the contract to provide for easement acquisition support; and WHEREAS, on September 6, 2022, the City Council approved Resolution No. 200-22 that amended the contract and approved the necessary funds for preliminary design, permit consulting services and associated coordination with state and federal agencies, geotechnical investigations, and additional topographic surveys in the project corridor; and WHEREAS, Amendment 4 will provide for critical construction-phase engineering services including project management and coordination, bidding phase services for final procurement packages, construction surveying and layout services, construction administration, construction observation, certified welding inspections, and materials testing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 4 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in an amount not to exceed $3,281,300.00 for additional construction-phase engineering services associated with the West Water Transmission Main Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2024-439 Item ID 9/3/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 8/15/2024 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Amendment No. 4 in an amount not to exceed $3,281,300.00 with McClelland Consulting Engineers, Inc. for the West Water Transmission Main Project, and approval of a budget adjustment. Budget Impact: 5400.800.5650-5860.02 Water and Sewer Account Number Fund 18015.2401 West Water Transmission Line Project Number Project Title Budgeted Item?Yes Total Amended Budget $85,765,062.00 Expenses (Actual+Encum)$3,055,855.56 Available Budget $82,709,206.44 Does item have a direct cost?Yes Item Cost $3,281,300.00 Is a Budget Adjustment attached?Yes Budget Adjustment $- $194.00 Remaining Budget $79,427,906.44 V20221130 Purchase Order Number:2021-460 Previous Ordinance or Resolution #222-23 Change Order Number:4 Approval Date: Original Contract Number:2021-00000042 Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 WATER SEWER (720) Adjustment Number 2024 Requestor:Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed within the West Water Transmission Line project to cover the cost for Amendment 4 with McClelland Consulting Engineers, Inc. Amendment No. 4 with McClelland will provide funding for critical construction- phase engineering services, including project management and coordination, bidding phase services for final procurement packages, construction surveying and layout services, construction administration, construction observation, certified welding inspections, and materials testing. BA is to move available loan funds within the project. COUNCIL DATE:9/3/2024 ITEM ID#:2024-439 Kevin Springer 8/16/2024 12:08 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024725TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.800.5650-5860.02 3,281,300 -18015 2401 EX Capital Prof Svcs - Engineering/Architectural 5400.800.5650-5899.00 (3,281,300)-18015 7999 EX Unallocated - Budget -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Amendment No. 4 to the Engineering Services Agreement for Water Transmission Line Layout and Easement Acquisition Date: q I ?J ) 2D24 WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers , Inc. (ENGINEER) entered into an Agreement for Professional Engineering Services (AGREEMENT) on June 5 , 2012; and , WHEREAS, the CITY OF FAYETTEVILLE and ENGINEER entered into Amendment No . I to the AGREEMENT on July 6, 2021 to perform additional services outside of the scope of the AGREEMENT; and, WHEREAS, the CITY OF FAYETTEVILLE and ENGINEER entered into Amendment No. 2 to the AGREEMENT on September 6, 2022 to perform additional se rvices outside of the scope of the AGREEMENT; and, WHEREAS, the CITY OF FAYETTEVILLE and ENGINEER entered into Amendment No. 3 to the AGREEMENT on October 17 , 2023 to perform additional services outside of the scope of the AGREEMENT ; and , WHEREAS, the CITY OF FAYETTEVILLE ha s requested that ENGINEER perform additional services outside of the scope of the AGREEMENT, Amendment No. I , Amendment No. 2 and Amendment No. 3. NOW THEREFORE, the following modifications will be made to the AGREEMENT to include the additional services requested: MODIFICATIONS: I . Section 2.2.1 -the additional sco pe of services is included in the attached Appendix "A-1 ". 2. Section 5.1.1 -the maximum not-to-exceed amount is increased from $2 ,993,425.00 to $6,274,725.00. Modifications to compensation are included in the attached Appendix "A-1 ". IN WITNESS WHEREOF, the parties execute this Amendment No. 4 , to be effective on the date set out above. McClelland Consulting Engineers , Inc. BY: ~ 1'1J 7 Nicholas R. Batker, P.E. Senior Associate