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HomeMy WebLinkAbout214-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 214-24 File Number: 2024-390 DISTRICT COURT TECHNOLOGY PURCHASE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $30,000.00 TO RECOGNIZE AND APPROPRIATE REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADF,S TO COURT SERVERS, SOFTWARE, COMPUTERS, AND RELATED TECHNOLOGY EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for upgrades to court servers, software, computers, and related technology equipment. PASSED and APPROVED on September 3, 2024 Attest: � • ��1 Y .�,� • c. Kara Paxton, City if lerk Treasurer � T• ? �• Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 3, 2024 CITY COUNCIL MEMO 2024-390 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Keith Macedo, IT Director SUBJECT: Budget Adjustment approval for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. RECOMMENDATION: Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court, in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. BACKGROUND: Funds will be utilized to purchase the 2024 Court Technology scheduled computer replacements and to replace the livescan fingerprint system which has reached its end of life and will no longer be supported by the state. The remaining funds will be utilized to purchase miscellaneous technology equipment to support Court staff and Court operations which may include video security enhancements, desktop phone replacements, computers, and computer peripherals. DISCUSSION: The Automation Fund is supported by Arkansas Statue 16-13-704 which allows the Court to collect monies from installment payments. The Fund is to be used solely for the District Court for technology equipment, automation equipment, and related training. BUDGET/STAFF IMPACT: Funds are available within the Court Automation Fund to purchase the referenced technology equipment. ATTACHMENTS: SRF (#3), BA (#4), State Law 16-13-704 (#5), Court Tech Memo - Signed (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-390 Budget Adjustment approval for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $30,000.00 TO RECOGNIZE AND APPROPRIATE REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO COURT SERVERS, SOFTWARE, COMPUTERS, AND RELATED TECHNOLOGY EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for upgrades to court servers, software, computers, and related technology equipment. Page 1 Keith Macedo Submitted By City of Fayetteville Staff Review Form 2024-390 Item ID 9/3/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/1/2024 INFORMATION TECHNOLOGY (170) Submitted Date Division / Department Action Recommendation: Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court, in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. 1010.040.0400-5210.00 Account Number 39012.901 Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Budget Impact: General Fund Fund 39012 District Court Automation Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget $ 12,436.00 $ 4,308.97 $ 8,127.03 $ 30,000.00 38,127.03 V20221130 Purchase Order Number: Previous Ordinance or Resolution # 65-21, 1-23 Change Order Number: Original Contract Number: Comments: Approval Date: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number INFORMATION TECHNOLOGY (170) /Org2 2024 Requestor: Keith Macedo BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget Adjustment approval for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, and computers. COUNCIL DATE: 9/3/2024 ITEM ID#: 2024-390 Holly Black 01212024 7:39 qln Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 30,000 30,000 v.2024725 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.040.0400-5210.00 30,000 39012 901 EX Minor Equipment 1010.040.0400-4900.00 30,000 39012 901 RE Miscellaneous Revenue - base I of 1 1/22/2021 https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-b1f0-4076-a4a6-871f19f16a13&ecomp= Document: A.C.A. § 16-13-704 A.C.A. § 16-13-704 Copy Citation Current through all legislation of the 2020 First Extraordinary Session and the 2020 Fiscal Session (through all legislation enacted and approved in 2020) AR - Arkansas Code Annotated Title 16 Practice, Procedure, And Courts Subtitle 2. Courts and Court Officers Chapter 13 Circuit Courts Subchapter 7 — Enforcement of Fines 16-13-704. Installment payments — Definition. (a) (1) If the court concludes that the defendant has the ability to pay the fine, but that requiring the defendant to make immediate payment in full would cause a severe and undue hardship for the defendant and the defendant's dependents, the court may authorize payment of the fine by means of installment payments in accordance with this subchapter. (2) (A) When a court authorizes payment of a fine by means of installment payments, it shall issue, without a separate disclosure hearing, an order that the fine be paid in full by a date certain and that in default of payment, the defendant must appear in court to explain the failure to pay. (B) In fixing the date of payment, the court shall issue an order which will complete payment of the fine as promptly as possible without creating a severe and undue hardship for the defendant and the defendant's dependents. (3) When a person is authorized to pay a fine on an installment basis, any court cost assessed under § 9-15-202(d) or § 16-10-305(h) shall be collected from the initial installment payment first. (b) (1) (A) In addition to the fine and any other assessments authorized by this subchapter, an installment fee of five dollars ($5.00) per month shall be assessed on each person who is authorized to pay a fine on an installment basis. (B) This fee shall be collected in full each month in which a defendant makes an installment payment. https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-bl f0-4076-a4a6-871 fl9fl 6al 3&ecomp=g53dkkk&prid... 1 /4 1/22/2021 https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-b1f0-4076-a4a6-871f19f16a13&ecomp= (C) This fee shall accrue each month that a defendant does not make an installment payment and the fine has not been paid in full. (2) (A) (i) One-half (1/2) of the installment fee collected in circuit court shall be remitted by the tenth day of each month to the Administration of Justice Funds Section of the Office of Administrative Services of the Department of Finance and Administration, on a form provided by that office, for deposit into the Judicial Fine Collection Enhancement Fund established by § 16-13-712. (ii) The other half of the installment fee shall be remitted by the tenth day of each month to the county treasurer to be deposited into a fund entitled the "circuit court automation fund" to be used solely for circuit court -related technology. (B) (i) Expenditures from the circuit court automation fund shall be approved by the administrative circuit judge of each judicial circuit and shall be authorized and paid under the state laws governing the appropriation and payment of county expenditures. (ii) Expenditures may be made for indirect expenses related to implementation of new court -related technology, including overtime pay, personnel or travel expenses, and technology -related supplies. (iii) Funds in each county in a judicial district may be pooled for expenditure pursuant to a circuit -wide technology plan approved by the administrative circuit judge. (3) (A) One-half (1/2) of the installment fee collected in district court shall be remitted by the tenth day of each month to the Administration of Justice Funds Section, on a form provided by that section, for deposit into the Judicial Fine Collection Enhancement Fund established by § 16-13-712. (B) The other half of the installment fee collected in district court shall be remitted by the tenth day of each month to the city treasurer of the city in which the district court is located to be deposited into a fund entitled the "district court automation fund" to be used solely for district court -related technology. (C) In any district court which is funded solely by the county, the other half of this fee shall be remitted by the tenth day of each month to the county treasurer of the county in which the district court is located to be deposited into the district court automation fund to be used solely for district court -related technology. (D) (i) Expenditures from the district court automation fund shall be approved by a district judge and shall be authorized and paid under state laws governing the appropriation and payment of county or municipal expenditures by the governing body or, if applicable, governing bodies, that contribute to the expenses of a district court. (ii) Expenditures may be made for indirect expenses related to implementation of new court -related technology, including overtime pay, personnel or travel expenses, and technology -related supplies. (E) lil In circuit court only. an installment fee of an additional five dollars ($5.00) oer month shall also be https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-bl f0-4076-a4a6-871 fl9fl 6al 3&ecomp=g53dkkk&prid... 2/4 1/22/2021 https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-b1f0-4076-a4a6-871f19f16a13&ecomp= assessed on the first day of each month on each person who is ordered to pay a fine on an installment basis with the additional five dollars ($5.00) to be remitted to the collecting official to be used to defray the cost of fine collection. (ii) In district court only, an installment fee of an additional five dollars ($5.00) per month shall also be assessed on the first day of each month on each person who is ordered to pay a fine on an installment basis with the additional five dollars ($5.00) to be remitted by the tenth day of each month to the Administration of Justice Funds Section on a form provided by that section for deposit into the State Administration of Justice Fund. (c) Any defendant who has been authorized by the court to pay a fine by installments shall be considered to have irrevocably appointed the clerk of the court as his or her agent upon whom all papers affecting his or her liability may be served, and the clerk shall forthwith notify the defendant thereof by ordinary mail at his or her last known address. (d) "Ability to pay" means that the resources of the defendant, including all available income and resources, are sufficient to pay the fine and provide the defendant and his or her dependents with a reasonable subsistence compatible with health and decency. History Acts 1995, No. 1262, § 3; 2001, No. 1809, § 13; 2003, No. 1185, § 94; 2003, No. 1765, § 10; 2005, No. 1934, § 7; 2007, No. 663, § 32; 2011, No. 1138, §§ 1, 2; 2011, No. 1218, § 2; 2013, No. 282, § 9; 2017, No. 583, § 4. Arkansas Code of 1987 Annotated Official Edition Copyright © 2021 by the State of Arkansas All rights reserved Content Type: Statutes and Legislation Terms: 16-13-704 Narrow By: custom: custom Sources: AR - Arkansas Code Annotated Date and Time: Jan 22, 2021 05:12:17 p.m. CST https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-bl f0-4076-a4a6-871 fl 9fl 6al 3&ecomp=g53dkkk&prid... 3/4 1/22/2021 https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-b1f0-4076-a4a6-871f19f16a13&ecomp= Pol icy Cookie oc ' LeXI$NeXI$ Print Cooy Terms & Conditions https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=1000516&crid=04a2b396-b1 f0-4076-a4a6-871 f19f16a13&ecomp=g53dkkk&prid... 4/4 CITY OF _ FAYETTEVILLE ARKANSAS MEETING OF AUGUST 20, 2024 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Casey Jones, District Judge FROM: Dena Stockalper, Chief Court C�(6 Keith Macedo, Director of Infor�iation Technology DATE: July 26, 2024 SUBJECT: Budget Adjustment approval for the Fayetteville District Court in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. RECOMMENDATION: Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court, in the amount of $30,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court servers, software, computers, and related technology equipment. y� BACKGROUND: I Funds will be utilized to purchase the 202 Court Technology scheduled computer replacements and to replace the livescan fingerprint system which has reached its end of life and will no longer be supported by the state. The remaining funds will be utilized to purchase miscellaneous technology equipment to support Court staff and Court operations which may include video security enhancements, desktop phone replacements, computers, and computer peripherals. DISCUSSION: The Automation Fund is supported by Arkansas Statue 16-13-704 which allows the Court to collect monies from installment payments. The Fund is to be used solely for the District Court for technology equipment, automation equipment, and related training. BUDGET/STAFF IMPACT: Funds are available within the Court Automation Fund to purchase the referenced technology equipment. Attachments: Staff Review Form, Staff Review Memo, Arkansas Statute 16-13-704, Budget Adjustment Form Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701