HomeMy WebLinkAbout210-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 210-24
File Number: 2024-374
GARVER, LLC. (TASK ORDER 09):
A RESOLUTION TO APPROVE TASK ORDER NO. 9 WITH GARVER, LLC. IN THE AMOUNT OF $48,000.00
FOR DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE HANGAR
INFRASTRUCTURE IMPROVEMENTS PROJECT AT DRAKE FIELD, TO AUTHORIZE THE ACCEPTANCE
OF A $300,000.00 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS TO FUND THE
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Task
Order No. 9 with Garver, LLC in the amount of $48,000.00 for design, bidding and construction phase services
associated with the Hangar Infrastructure Improvements Project at Drake Field.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the Fiscal Year
2024 Arkansas Department of Aeronautics grant in the amount of $300,000.00 to fund the project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on August 20, 2024
Page 1
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Attest: �� K 1 TR ���ii
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Kara Paxton, City Clerk Treasurer c,, ; A—
A ••q;QKN:.'?'11
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 20, 2024
TO: Mayor Jordan and City Council
CITY COUNCIL MEMO
2024-374
THRU: Susan Norton, Chief of Staff
FROM: Jared Rabren, Airport Director
SUBJECT: FYV Hangar Infrastructure Improvements — ADA Grant Acceptance, Garver Task
Order 09 and Approval of a Budget Adjustment
RECOMMENDATION:
Staff requests approval for the Aviation Division to execute a task order in the amount of $48,000 for Garver,
LLC to complete survey, design, bidding, and construction phase services for the proposed Hangar
Infrastructure Improvements project at Fayetteville — Drake Field Airport.
Staff requests approval to accept a $300,000 grant received from the Arkansas Department of Aeronautics
(ADA) at their June 2024 Commission Meeting. Authorization to apply for this grant was received under City
Council Resolution 138-24.
Staff requests approval for a budget adjustment in the amount of $400,500.00 for the project, which includes
$300,000.00 of grant funds and $100,500.00 of Aviation Division fund balance for matching grant costs and
project contingency.
BACKGROUND:
Given the City's recent increase in hangar development, the City is in need of additional developable hangar
space. This project will provide new water utility infrastructure to a new hangar development area located east
of the existing T-Hangars on the east side of the airfield. The proposed water infrastructure will provide fire
flows and potable water to support multiple clear span hangar developments. Existing apron pavement, sewer,
and electrical infrastructure are already available in this area.
DISCUSSION:
Approval of Task Order 09 will authorize Garver to proceed with surveying, design, and bidding services. The
project will advertise for bids in Spring 2025. Upon receipt of bids, the Aviation Division will seek approval to
execute a construction contract with the lowest responsive and responsible bidder. A complete breakdown of
the expected project funding is included below. All costs associated with this task order are included in the total
project cost.
Engineering Services: $48,000.00
Construction (Estimated): $327,000.00
Contingency (Estimated): $37, 500.00
TOTAL: $412,500.00
BUDGET/STAFF IMPACT:
ADA: $300,000.00
City: $112,500.00
TOTAL: $412,500.00
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The Aviation Division may, on a temporary basis, cash -flow up to $412,500.00 of its fund balance reserve. This
amount includes $300,000.00 for cash -flow to cover the ADA's grant amount until reimbursement at the end of
the project, $75,000.00 to match the ADA grant received, plus a 10% project contingency of the approved
project budget, or $37,500.00.
ATTACHMENTS: SRF (#3), BA (#4), Task Order 09 - Hangar Infrastructure Improvements (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-374
FYV Hangar Infrastructure Improvements — ADA Grant Acceptance, Garver Task Order 09 and
Approval of a Budget Adjustment
A RESOLUTION TO APPROVE TASK ORDER NO. 9 WITH GARVER, LLC. IN THE AMOUNT
OF $48,000.00 FOR DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES
ASSOCIATED WITH THE HANGAR INFRASTRUCTURE IMPROVEMENTS PROJECT AT
DRAKE FIELD, TO AUTHORIZE THE ACCEPTANCE OF A $300,000.00 GRANT FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS TO FUND THE PROJECT, AND TO APPROVE
A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Task Order No. 9 with Garver, LLC in the amount of $48,000.00 for design, bidding and
construction phase services associated with the Hangar Infrastructure Improvements Project at Drake
Field.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
the Fiscal Year 2024 Arkansas Department of Aeronautics grant in the amount of $300,000.00 to fund
the project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Jared Rabren
Submitted By
City of Fayetteville Staff Review Form
2024-374
Item ID
8/20/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2024 AIRPORT SERVICES (760)
Submitted Date Division / Department
Action Recommendation:
The Aviation Division requests approval to execute a task order in the amount of $48,000 for Garver, LLC to
complete survey, design, bidding, and construction phase services for the proposed Hangar Infrastructure
Improvements project at Drake Field, to accept a $300,000 grant received from the Arkansas Department of
Aeronautics (ADA) and approval for a budget adjustment in the amount of $400,500.00.
Budget Impact:
5550.760.3960-5860.02
Airport
Account Number
Fund
24014.1
Airport East Side Hangar
Project Number
Project Title
Budgeted Item? Yes
Total Amended Budget
$ 12,000.00
Expenses (Actual+Encum)
$ -
Available Budget
$ 12,000.00
Does item have a direct cost? Yes
Item Cost
$ 48,000.00
Is a Budget Adjustment attached? Yes
Budget Adjustment
$ 400,500.00
Remaining Budget
364,500.00
V20221130
Purchase Order Number:
Previous Ordinance
or Resolution # 138-24
Change Order Number:
Approval Date:
5/21/2024
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
/Org2
2024
Requestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff requests approval for the Aviation Division to execute a task order in the amount of $48,000 for Garver, LLC to
complete survey, design, bidding, and construction phase services for the proposed Hangar Infrastructure Improvements
project at Fayetteville — Drake Field Airport. Staff also requests approval to accept a $300,000 grant received from the
Arkansas Department of Aeronautics (ADA) at their June 2024 Commission Meeting. Authorization to apply for this grant
was received under City Council Resolution 138-24. Approval of a Budget Adjustment.
COUNCIL DATE:
ITEM ID#:
8/20/2024
2024-374
Holly Black
7/30/202q 7.55 q1n
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
400,500 400,500
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2024624
Account Name
5550.760.3960-4302.00
-
300,000
24014
1 RE
State Grants - Capital
5550.760.3960-5804.00
5550.760.3960-5860.02
315,000
48,000
-
-
24014
24014
1 EX
1 EX
Building Costs
Capital Prof Svcs - Engineering/Architecture
5550.760.3960-5911.99
5550.760.3940-4999.99
37,500
-
100,500
24014
1 EX
RE
Contingency - Capital Project
Use Fund Balance - Current
I of 1
APPENDIX A-09
TASK ORDER 09
FAYETTEVILLE — DRAKE FIELD AIRPORT
HANGAR INFRASTRUCTURE IMPROVEMENTS
This TASK ORDER is made as of August 20 , 2024 by and between the CITY
OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF FAYETTEVILLE," and
GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the provisions of the
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on November 17.2020.
Under this Task Order, the CITY OF FAYETTEVILLE intends to make the following improvements for the
FYV Hangar Infrastructure Improvements project.
Improvements will consist primarily of a water line extension to serve a future hangar development
area located along the east side of the existing T-Hangar apron as shown in Exhibit C-09.
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-09.
SECTION 2 — PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE will
pay GARVER on a lump sum basis and cost-plus basis.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Surveying Services
$10,400.00
Lump Sum
Bid Package Development
$19,150.00
Lump Sum
Bidding Services
$3,100.00
Lump Sum
Construction Phase Services
$15,350.00
Cost + FF
TOTAL FEE
$48,000.00
Bid Package Development and Bidding Services:
The CITY OF FAYETTEVILLE will pay GARVER the lump sum amount not to exceed $32,650.00. For
informational purposes, a breakdown of GARVER's estimated costs is included in Exhibit B-09 with
approximate current hourly rates for each employee classification.
Construction Phase Services:
The CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the unburdened hourly
payroll rate of each of GARVER's personnel during the performance of these services for work time
directly connected with the project, plus payroll and general overhead costs of 191.01 % of the unburdened
Task Order 09 1 of 2
FYV Hangar Infrastructure Improvements Garver Project No. A13-2402180
hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the project, plus
a fixed fee of $1,927.87. Estimated cost of these services, including the fixed fee is $15,350.00. The actual
total fee may not exceed this estimate without prior approval from the CITY OF FAYETTEVILLE. For
informational purposes, a breakdown of GARVER's estimated costs is included in Exhibit B-09 with
approximate current hourly rates for each employee classification. Underruns in any phase may be used to
offset overruns in another phase as long as the overall contract amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional services
will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for survey
trucks/vans.
Additional Services (Extra Work). For work not described or included in Section 1 — Scope of Services but
requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-09 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel.
SECTION 3 — EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
3.1.1 Exhibit A-09 Scope of Services
3.1.2 Exhibit B-09 Manhour Tables
3.1.3 Exhibit C-09 Project Exhibit
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 — EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon
receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective date of this
Task Order shall be the last date written below.
CITY OF FOETTEVJLLE, ARKANSAS GARVER
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BY:
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ATTEST•
FAYE m-
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By: Z Title: Vice President
City Clerk reast er. Kara axt6p�s; A k A NS
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ON
Task Order 09 2 of 2
FYV Hangar Infrastructure Improvements Garver Project No. A13-2402180
a-
GAJFtVER
EXHIBIT A-09
(SCOPE OF SERVICES)
Generally, the Scope of Services includes the following professional services for utility infrastructure
improvements at Fayetteville — Drake Field Airport. Improvements will consist primarily of a water line
extension to serve a future hangar development area located along the east side of the existing T-
Hangar apron as shown in Exhibit C. The Scope of Services includes the following professional
engineering and surveying services.
• Surveying Services
• Bid Package Development
• Bidding Services
• Construction Phase Services
1. SURVEYING SERVICES
1.1. Design Surveys. Garver will provide field survey data from fieldwork for designing the project,
and this survey will be tied to the Owner's control network.
1.2. Garver will conduct field surveys, utilizing radial topography methods, at intervals and for
distances at and/or along the project site as appropriate for modeling the existing ground,
including locations of pertinent features or improvements. Buildings and other structures,
airfield pavements, streets, drainage features, airfield lights and signs, fences, trees over eight
inches in diameter, visible utilities as well as those underground utilities marked by their
owners and/or representatives, and any other pertinent topographic features that may be
present at and/or along the project site, will be located. Control points will be established for
use during construction. All surveys shall be conducted during normal working hours.
1.3. Garver will assemble data obtained during the performance of the field surveys in an AutoCAD
Civil3D base map drawing to be utilized for design of the project.
1.4. Easement Development. Garver will develop easement documents for the following utilities:
• Water
1.5. Garver will coordinate easement size requirements with the franchise utilities above for
easement preparation. Garver will research property records and develop a legal description
for the proposed easement. If necessary, Garver will also develop an exhibit showing the
easement boundary. Easement form will be provided by the Owner or franchise utility.
2. BID PACKAGE DEVELOPMENT
2.1. General: Garver will prepare detailed construction drawings, specifications, instructions to
bidders, and general provisions and special provisions, all based on guides furnished to
Garver by the Owner and FAA, or internally developed by Garver. Contract Documents (Plans,
Specifications, and Estimates) will be prepared for award of one (1) construction contract.
These designs shall conform to the standards of practice ordinarily used by members of
Garver's profession practicing under similar conditions and shall be submitted to the State
Agency office from which approval must be obtained.
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
U_
GARVER
2.2. Owner / AgencV Coordination: Garver's project manager and/or design team will coordinate
with the Owner as necessary to coordinate design decisions, site visits, document
procurement, or other design needs.
2.3. Project Management Plan / Quality Control Procedures
5.3.1 Garver will develop a project specific project management plan. The project
management plan will include the project background, scope of work, stakeholder
contact information, project team organization and roles, design criteria, project
schedule, deliverables, and quality control procedures.
5.3.2 Garver will complete quality control reviews for each deliverable prior to any design
submission to Owner and/or FAA. Quality control reviews will be completed by a senior
project manager. Weekly internal progress meetings will be held during all design
phases to ensure adequate quality control throughout the design phases.
2.4. Construction Safety and Phasing Plan
2.4.1.Garver will develop a construction safety and phasing plan (CSPP) for the project. During
development of the CSPP, Garver will hold a meeting with Airport staff at the Airport's
request to obtain feedback regarding operations during each proposed phase of
construction.
2.5. Existing Conditions Review
2.5.1.Record Document Review: Garver will review record document data from the vicinity of
the construction site to evaluate existing conditions. Record document data may include
record drawings, record surveys, utility maps, GIS data, and previous design reports.
2.5.2.Site Visits. Garver's civil engineers will perform up to one (1) site visit to the project site
to review existing conditions and evaluate survey and record document data.
2.6. UtilitV Design and Coordination: It is expected that the public water main will require extension
as part of the project. Garver will coordinate with the Owner and applicable utility owners for
utility extension design. In addition, Garver will also design infrastructure for future extension
of the water main. All utility design will be subject to review / approval by the Arkansas
Department of Health (ADH).
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
U_
GARVER
2.7. Plan Set Development
The following matrix details the plan drawings to be included in each design submittal.
Plan Set
Design Phase
90%
Preliminary
100%
Issued for Bid
Cover Sheet
X
X
General Notes
X
X
Project Layout & Survey
Control Plan
X
X
Construction Safety Plans
X
X
Construction Safety Details
X
X
Erosion Control Plans
X
X
Erosion Control Details
X
X
Utility Plans
X
X
Utility Details
X
X
2.8. Specifications and Contract Documents
2.8.1. Technical Specifications: Detailed specifications shall be developed using City of
Fayetteville Utility Department Standard Specifications for Design and Construction of
Water Lines and Sewer Lines (2017 Edition). Additional supplementary specifications
will be developed for project requirements not covered by FAA AC150/5370-10.
2.8.2. Construction Contract Documents: Garver will develop construction contract
documents based on EJCDC standards. Final construction contract documents will be
submitted to the Owner for final review and approval.
2.9. Quantities and Engineer's Opinion of Probable Cost: Garver will develop detailed quantities
in PDF format for use in construction cost estimating for each design phase. Quantities will be
completed by pay item. Upon the completion of quantity development, Garver will review
previous cost data and market conditions and complete an Engineer's Opinion of Probable
Cost.
2.10. Design Services Submission and Meeting Summary: The following design submittal phases
shall be included in the fee summary. A summary of each design phase and the associated
review meetings is included below.
2.10.1. 90% Preliminary Design
2.10.1.1. Garver will develop 90% preliminary design plans and specifications and
submit these to the Owner and the City of Fayetteville Utilities Department
for review. It is anticipated that the Owner will review the design submission
within two (2) weeks.
2.10.1.2. At the completion of the Owner and City of Fayetteville Utilities Department
review period, Garver will meet with the Owner to review the 90% preliminary
design plans and specifications, and to receive Owner comments and
direction.
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
GARVER
2.10.1.3. Any comments received by the City of Fayetteville Utility Department will be
addressed and resubmitted for additional review.
2.10.1.4. Upon approval from City of Fayetteville Utility Department, Garver will submit
plans and specifications to Arkansas Department of Health (ADH). Any
comments received from ADH will be addressed and resubmitted for
additional review.
2.10.2. 100% Issued for Bid (IFB): Garver will develop 100% IFB plans and submit these to
the Owner for review.
3. BIDDING SERVICES
3.1. Bidding. Garver will assist the Owner in advertising for and obtaining bids or negotiating
proposals for one prime contract for construction, materials, equipment and services; and,
where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, and attend a pre -bid conference. The Owner will pay advertising costs outside
of this contract.
3.2. Garver will issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents. Garver will consult with and advise the Owner as to the acceptability of
subcontractors, suppliers and other persons and organizations proposed by the prime
contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Bidding Documents. Garver will consult with the Owner
concerning the acceptability of substitute materials and equipment proposed by Contractor(s)
when substitution prior to the award of contracts is allowed by the Bidding Documents.
3.3. Garver will attend the bid opening, prepare a bid tabulation, and assist the Owner in evaluating
bids or proposals and in assembling and awarding contracts for construction, materials,
equipment, and services. Garver will assist the Owner in the execution of all contract
documents and furnish a sufficient number of executed documents for the Owner and
Contractor.
4. CONSTRUCTION PHASE SERVICES
4.1. During the construction phase of work, Garver will accomplish the tasks below.
4.2. Issued for Construction (IFC) Documents
4.2.1.Garver will compile bid addendums and any other necessary plan changes due to post -
bid project updates and/or funding changes into a final Issued for Construction (IFC) set
of plans and specifications.
4.3. Submittals
4.3.1.Garver will evaluate and respond to construction material submittals and shop drawings.
Corrections or comments made by Garver on the shop drawings during this review will
not relieve Contractor from compliance with requirements of the drawings and
specifications. The check will be for review of general conformance with the design
concept of the project and general compliance with the information given in the contract
documents. The Contractor will be responsible for confirming and correlating all quantities
and dimensions, selecting fabrication processes and techniques of construction,
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
U_
GARVER
coordinating his work with that of all other trades, and performing his work in a safe and
satisfactory manner. Garver's review shall not constitute approval of safety precautions
or constitute approval of construction means, methods, techniques, sequences,
procedures, or assembly of various components. When certification of performance
characteristics of materials, systems or equipment is required by the Contract
Documents, either directly or implied for a complete and workable system, Garver shall
be entitled to rely upon such submittal or implied certification to establish that the
materials, systems or equipment will meet the performance criteria required by the
Contract Documents.
4.4. Notice to Proceed & Preconstruction Meeting
4.4.1.Garver will issue a Notice to Proceed letter to the Contractor and attend preconstruction
meeting. Garver will provide meeting minutes for submission to all parties at the
conclusion of the meeting. Garver will prepare for and attend any utility pre -construction
meetings as required.
4.5. Progress Meetings
4.5.1.As a minimum, Garver's Project Manager or Project Engineer will attend weekly progress
meetings with the Owner and Contractor. It is expected that 4 meetings will be held via
conference call. Garver's project engineer or his qualified representative will be available
at all times work is in progress for telephone contact by the RPR. Garver's project
engineer shall direct, supervise, advise, and counsel the Resident Project Representative
and construction observation personnel in the accomplishment of Garver's duties.
Garver will prepare for and attend any utility pre -construction meetings as required.
4.6. Owner Coordination
4.6.1.Garver will consult with and advise the Owner during the construction period. Garver will
submit, when requested by the Owner, written reports to the Owner on the progress of
the construction including any problem areas that have developed or are anticipated to
develop.
4.7. RFIs
4.7.1.Garver will issue instructions to the Contractor on behalf of the Owner and issue
necessary clarifications (respond to RFIs) regarding the construction contract
documents.
4.8. Progress Payments
4.8.1.Garver will prepare Contractor's progress payment requests based on the actual
quantities of contract items completed and accepted and will make a recommendation to
the Owner regarding payment. Garver's recommendation for payment shall not be a
representation that Garver has made exhaustive or continuous inspections to (1) check
the quality or exact quantities of the Work; (2) to review billings from Subcontractors and
material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain
how the Contractor has used money previously paid to the Contractor.
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
U_
GARVER
4.9. Record Drawinas
4.9.1.Garver will maintain a set of working drawings and provide information for preparation of
record drawings of the completed project. This information will be incorporated into final
record drawings completed as part of Grant Closeout Services and final record drawings
will be provided to the Owner after project completion. Garver shall prepare a set of utility
record drawings and prepare and furnish record drawings to local utilities as required.
4.10.Change Orders
4.10.1. When authorized by the Owner, Garver will prepare change orders or supplemental
agreements for changes in the work from that originally provided for in the construction
contract documents. If redesign or substantial engineering or surveying is required in the
preparation of these change order documents, the Owner will pay Garver an additional
fee to be agreed upon by the Owner and Garver.
4.11. Final Inspection
4.11.1. Garver will participate in a pre -final walkthrough with the Owner. Garver will also
participate in a final project inspection with the Owner and Contractor, prepare a punch
list, review final project closeout documents, and submit the final pay request.
4.12.0n-Site Resident Protect Representative Services
4.12.1. Garver will provide part-time Resident Project Representative (RPR) services for the
30-calendar-day construction contract performance time. The proposed fee is based on
approximately 8 hours per week during the construction contract performance time for
the RPR, plus an additional one (1) weeks for weather and other delays beyond the
Contractor's control. If the construction time extends beyond the time established in this
agreement or if the Owner wishes to increase the time or frequency of the observation,
the Owner will pay Garver an additional fee agreed to by the Owner and Garver. All RPR
personnel shall have the appropriate experience and qualifications.
4.12.2. During the construction period, Garver's RPR will provide or accomplish the following:
• Consult with and advise the Owner during the construction period. Garver will
submit, when requested by the Owner, written reports to the Owner on the
progress of the construction including any problem areas that have developed or
are anticipated to develop.
• As necessary, conduct safety meetings with the Contractor.
• Perform intermediate inspections in advance of the final inspection.
• Maintain a file of quantities incorporated into the work, test reports, certifications,
shop drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Monitor the contractor's conformance to the approved construction safety and
phasing plan.
4.12.3. In performing construction observation services, Garver will endeavor to protect the
Owner against defects and deficiencies in the work of the Contractor(s); but Garver does
not guarantee the performance of the Contractor(s), nor is Garver responsible for the
actual supervision of construction operations. Garver does not guarantee the
performance of the contracts by the Contractors nor assume any duty to supervise safety
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
procedures followed by any Contractor or subcontractor or their respective employees or
by any other person at the job site. However, if at any time during construction Garver
observes that the Contractor's work does not comply with the construction contract
documents, Garver will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also
record the observance, the discussion, and the actions taken. If the Contractor continues
without satisfactory corrective action, Garver will notify the Owner immediately, so that
appropriate action under the Owner's contract with the Contractor can be taken.
4.13.Grant Closeout Services
4.13.1. At the conclusion of construction, Garver will assist the Owner in submission of state
grant closeout document for the project.
5. PROJECT DELIVERABLES
5.1. The following deliverables will be submitted to the parties identified below. Unless otherwise
noted below, all deliverables shall be electronic.
• 90% Preliminary Design Plans and Specifications to the Owner and affected Utilities.
• 100% Issued for Bid Plans and Specifications to the Owner.
• Issued for Construction Plans and Specifications to the Owner and Contractor.
o Three hard copies to the Contractor
• Reviewed submittals to the Contractor.
• Record Plans to the Owner.
o One hard copy to the Owner.
• Other electronic files as requested.
6. ADDITIONAL SERVICES
6.1. The following items are not included under this agreement but will be considered as additional
services to be added under Amendment if requested by the Owner.
• Redesign for the Owner's convenience or due to changed conditions after previous
alternate direction and/or approval.
• Deliverables beyond those listed herein.
• Design of any utility relocation other than that included herein.
• Engineering, architectural, or other professional services beyond those listed herein.
• Retaining walls or other significant structural design.
• Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
• Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
• Services after construction, such as warranty follow-up, operations support, and Part 139
inspection support.
• Materials testing services.
7. SCHEDULE
7.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall
complete the work within a mutually agreeable schedule with the Owner.
Exhibit A — Scope of Services
FYV Hangar Infrastructure Improvements Garver Project No. A13-2302180
Exhibit B-09
City of Fayetteville
FYV Hangar Infrastructure Improvements
Surveying Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
S-5
S-4
2-Man Crew
(Survey)
hr
hr
hr
hr
hr
hr
hr
1. Administration
Develop Survey Field Work Exhibits
1
Coordinate with Survey Crew
2
Subtotal -Administration
0
1
0
0
2
0
0
2. Surveys - Topographic
Review of Existing Control Points
2
Topographic Surveys
10
Data Processing/DTM Preparation
4
Develop Survey Basemap and Existing Surface
2
Survey Meshing with Base Maps
1
QC Review of Survey Data
1
2
Subtotal - Surveys - Topographic
0
1
0
0
2
9
10
3. New Task Group
Review Property Layout Map
1
Delineate Property Lines and Easement Lines
1
1
Survey Property Lines
8
Easement Acquisition Documents
3
6
Subtotal - New Task Group
0
0
0
0
4
8
8
Hours 0 2 0 0 8 17 18
SUBTOTAL - SALARIES: $3,051.70
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD: $5,829.05
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $37.14
Survey Supplies $50.00
Travel Costs (3 trips at 50mi/trip) $100.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $187.14
SUBTOTAL:
$9,067.89
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $1,332.11
TOTAL FEE: $10,400.00
Exhibit B-09
City of Fayetteville
FYV Hangar Infrastructure Improvements
Bid Package Development
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
AM-1
hr
hr
hr
hr
hr
hr
hr
1. Project Administration
Coordination with Client
4
2
Coordination with (State Agency)
1
2
Coordination with City
2
1
4
Internal (Bi-Weekly) Progress Meetings (4)
4
4
Site Visit (1 person, 1 trip)
2
Prepare for Preliminary Plan Review Meeting
1
Attend Preliminary Plan Review Meeting (2 People, on -site)
2
2
Prepare and Distribute Preliminary Review Meeting Minutes and Tasks
1
Subtotal - Project Administration
0
15
0
16
0
0
0
2. Civil Engineering
Base Map Setup
2
Develop Preliminary Construction Safety and Phasing Plan
4
Preliminary Plans
Cover Sheet
2
Project Layout and Survey Control Plan
1
4
Construction Safety Plans
1
2
Construction Safety Details
1
1
Erosion Control Plans
1
4
Erosion Control Details
1
1
Utility Plans
4
10
Utility Details
1
4
Develop Preliminary Construction Contract Documents
1
2
Develop Preliminary Supplemental Specifications
1
2
Develop Preliminary Quantities
1
2
Develop Preliminary Opinions of Probable Construction Costs
1
2
Internal Quality Control (QC) Review
8
Incorporate QC Review Comments
8
Incorporate Preliminary Owner/Utility Review Comments
1
4
Subtotal - Civil Engineering
0
23
0
52
0
2
0
Hours 0 38 0 68 0 2 0
SUBTOTAL - SALARIES: $5,663.84
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD: $10,818.50
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $75.31
Postage/FreightlCourier $50.00
Travel Costs (2 trips at 50 mi/trip) $70.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $195.31
SUBTOTAL: $16,677.65
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $2,472.35
TOTAL FEE: $19,150.00
Exhibit B-09
City of Fayetteville
FYV Hangar Infrastructure Improvements
Bidding Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
T-2
T-1
AM-1
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Dispense Plans and Specs to Prospective Bidders
1
Review and Respond to Request for Information (RFI)
1
2
Draft and Distribute Addendums
4
Bid Opening (1 person, on -site)
2
Prepare Bid Tabulation
2
Evaluate Bids and Prepare Recommendation of
Award
1
1
Prepare Contract Documents
1
2
Subtotal - Civil Engineering
0
5
0
12
0
0
0
Hours
SUBTOTAL - SALARIES:
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD:
0 5 0
$880.04
$1,680.96
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $69.84
Postage/Freight/Courier $50.00
Travel Costs (1 trip at 50mi/trip) $35.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$154.84
SUBTOTAL:
$2,715.84
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$384.15
TOTAL FEE:
$3,100.00
12 0 0 0
Exhibit B-09
City of Fayetteville
FYV Hangar Infrastructure Improvements
Construction Phase Services
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
C-2
C-1
2-Man Crew
(Survey)
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Prepare IFC Plans and Specs and submit to
Contractor
2
Prepare and Distribute Notice To Proceed
1
Prepare for Preconstruction Meeting
1
Attend Preconstruction Meeting (3 people, on -site)
2
2
2
Prepare and Distribute Preconstruction meeting
minutes
1
Prepare Contractor Pay Application (2 applications)
2
Coordination with Inspector (2 hr/week)
2
6
Develop Submittal Log
2
Prepare for and Attend (Virtual) Progress Meetings
(3 people, 4 meetings weekly)
4
4
4
Shop Drawings/Submittal Review & Responses
2
Final Inspection and Punchlist
2
2
2
Punchlist Coordination
1
Final Walkthrough
2
2
Develop and Distribute Record Documents
4
Review IFC Plans and Specifications
8
Resident Project Representative Services (4 weeks
8 hr/Week
32
Grant Closeout Services
1
4
Subtotal - Civil Engineering
0
11
0
35
0
51
0
Hours 0 11 0 35 0 51 0
SUBTOTAL - SALARIES: $4,416.51
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD: $8,435.98
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $44.64
Postage/Freight/Courier $25.00
Travel Costs (15 trips at 50mi/trip) $500.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $569.64
SUBTOTAL:
SUBCONSULTANTS FEE:
$13,422.13
$0.00
PROFESSIONAL FEE $1,927.87
TOTAL FEE: $15,350.00
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JOB NO.: 21A13211
DATE: JUNE 2023
DESIGNED BY KAB
DRAWN BY: BLW
C-09
T
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