Loading...
HomeMy WebLinkAbout208-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 208-24 File Number: 2024-370 FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES (POLICY ADOPTION): A RESOLUTION TO APPROVE UPDATES TO FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the Commission on Fire Accreditation International accreditation process; and WHEREAS, formatting changes are due to a prior change in policy management software. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies, copies of which are attached to this Resolution: • Section 130 Operations Reporting and Documentation; • Section 134 Personnel; and • Section 203 Wellness Program. PASSED and APPROVED on August 6, 2024 Page 1 Attest: %Au111114!j� tL �1��• •.ice r r ��• 7i- FAYETTFVILLc; _ Kara Paxton, City eferk Treasurer B .� 'NGi1111 ON,`O CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 6, 2024 TO: Mayor Jordan and City Council THRU: Brad Hardin, Fire Chief FROM: Granville Wynn, Financial Analyst - Fire SUBJECT: Fire Department Administrative Policies Approval CITY COUNCIL MEMO 2024-370 RECOMMENDATION: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies. BACKGROUND: The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the CFAI accreditation process. Formatting changes are due to a prior change in policy management software. DISCUSSION: These are the Policies presented for Council Approval: Operations Reporting and Documentation Personnel Wellness Program BUDGET/STAFF IMPACT: No Budget Impact with these policies. ATTACHMENTS: SRF (#3), Wellness Policy - Version 4 (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-370 Fire Department Administrative Policies Approval A RESOLUTION TO APPROVE UPDATES TO FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the Commission on Fire Accreditation International accreditation process; and WHEREAS, formatting changes are due to a prior change in policy management software. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies, copies of which are attached to this Resolution: • Section 130 Operations Reporting and Documentation; • Section 134 Personnel; and • Section 203 Wellness Program. Page 1 Brad Hardin City of Fayetteville Staff Review Form 2024-370 Item ID 8/6/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/16/2024 FIRE (300) Submitted By Submitted Date Division / Department Action Recommendation: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ Available Budget $ Does item have a direct cost? No Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: F'YETTEVILIF FIRE DEPT t 1 Ail Pur os Fayetteville Fire Department Administrative Policies Operations Reporting and Documentation Version 2 1 Created: March 22, 2023 Revised: July 10, 2023 SOG Reference: 1103, 104, 107, 108, 111, 123,_ 130 CFAI Reference:1 9CA, 9D.2 •AV111TT9VII I.I ARKANSAS The purpose of this policy is to establish guidelines for thorough record keeping, report writing, and documentation in the Fayetteville Fire Department (FFD). The accurate and detailed record keeping of all incidents, responses, inspections, accidents, calls for service, public contact, training activities, and community outreach is essential for the efficient and effective operation of the department. Proper documentation ensures that information is available for analysis, future planning, and decision -making. Policy All uniformed and civilian members of the Fayetteville Fire Department are required to maintain thorough record keeping, report writing, and documentation to ensure accurate and complete records of all incidents, inspections, training, and any other activities related to the department's mission. This includes, but is not limited to, fire incidents, medical emergencies, hazardous materials incidents, rescues, citizen complaints, general calls for service, educational demonstrations, equipment maintenance, inspections, and repairs. The documentation will be completed in a timely and efficient manner to ensure that it is available for use in various areas of the department. A ords and reports will be written and kept m the current software/program the Fayetteville Fire Department is utilizing. This will ensure consistency and ease of access to information. Members must ensure that all required data fields -are filled.out accurately and completely, including incident date and time, location, type of incident, and a detailed narrative of the incident or activity. All department members are responsible for providing detailed report narratives. Narratives are an essential component of the report, they provide a record of the incident, and are a legal document that can and will be used in legal proceedings. The narratives should be objective and detailed, providing information on the circumstances surrounding the incident or activity, the actions taken by the company or individual, and the outcome of those actions. When documenting an incident, members should include observations, actions taken, and results. Members should also include any relevant environmental factors, such as weather or other conditions, which may have impacted the incident. It is the responsibility of the individual making the report or creating documentation to ensure that records are legible, complete, and accurate. Any corrections or additions to records must be made in a timely manner and clearly marked as such. Any member who becomes aware of inaccuracies in reports or documentation must report the error to a supervisor for correction. All records and reports are considered confidential and are only accessible to authorized personnel. Any unauthorized access to records or reports will result in disciplinary action. Commented [WD1]: The new SOG-130 Protected Health Information Privacy Compliance has been added to the SOG Reference section. No other changes. FpYEtTEvItte FIRE Drvr 1 Pur os Fayetteville Fire Department Administrative Policies Personnel Version 3 Created: March 13, 2023 Revised: April 16, 2024 SOG Reference: 1110, 114, 115, 116, 117, 121, 124, 134 CFAI Reference: 713, 7C, 7E /AYRTIfaYILL■ ANkANMAM The purpose of this policy is to establish Standard Operating Guidelines (SOGs) for the fair and consistent treatment of all uniformed and civilian Fayetteville Fire Department (FFD) employees. Those guidelines will outline the responsibilities of administration and employees, while ensuring compliance with local, state, and federal laws & regulations. This policy is designed to create a positive work environment that promotes teamwork, professionalism, and accountability. Policy This policy shall apply to all uniformed and civilian employees of the FFD, regardless of position or classification. This policy should not be interpreted as superseding any City of Fayetteville Human Resources (HR) policies. All FFD SOGs referenced in or created under this policy shall align with city HR policies. If a city HR policy changes and a department SOG conflicts with the change the SOG will be scheduled for review and amendment in accordance with the Labor & Management Relations policy. If necessary, the Fire Chief will issue an Administrative Directive to make an Immediate change tb the SOG, and the SOG will then be ame 60 days ti Administrative Directive's effective date. All employees are expected to comply with this policy, as well 'as'any other applicable departmental standard operating guidelines (SOGs). Administrative Policies, and Administrative Directives. This policy is subject to change, and all fire department employees will be notified of any updates or revisions. Commented [WD7]: The new SOG-134 Time 8 Attendance has been added to the SOG Reference Section No other changes. FpYETTEVIL4e DIRE oEPr �PON" ImnRK Purpose Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: October 26, 2023June 28 2024 SOG Reference: 1 201, 202, 2 33, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety CITY OF FAVETTEVILLE ARKANSAS The objective of the Fayetteville Fire Department (FFD) Wellness Program is to ensure that all FFD uniformed members are physically and mentally able to perform basic and essential job tasks. SOGs shall be established to outline the details of the different components of this program. To establish a comprehensive Wellness Program to improve the overall health, mental wellbeing, and physical performance of FFD members. To reduce the risk of illness and/or on -duty injury by improving physical fitness and providing routine wellness screenings. The FFD Health and Wellness program includes the following: 1. Medical examination. 2. Physical Fitness Evaluation (MET Test). 3. Physical fitness program. 4. Behavioral health and confidential Employee Assistance Program (EAP). 5. Preventive immunizations and screenings. 6. Establishing a Peer Support Team and necessary SOG(s). 7. Establishing a Peer Fitness Team and necessary SOG(s). 1 FAYETTEVILLE FIRE y DEPT D ARK Definitions Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: n^*^ho�ber 25,2023June 28 2024 SOG Reference: 201, 202, 2 33, 204, 205, 206, 207, 213, 214 CFAI Reference:1 11 Health and Safety OR I FAYETTEVILLE ARKANSAS Peer Support Team The Peer Support Team (PST) is a group comprised of trained firefighters who provide emotional, mental, and social support to their peers in the fire department. They have training and knowledge of outside resources and the necessary steps to activate the EAP for members who are in need. The group aims to promote the well-being of fellow firefighters by providing a safe space to discuss and process difficult situations encountered while on duty or in their personal lives. Reference SOG-204 Peer Support Team for further information. Peer Fitness Team The Peer Fitness Team (PFT) is comprised of trained firefighters who provide knowledge, motivation, and achievable benchmarks to their peers in the fire department. They have specialized training in physical fitness and knowledge of outside resources to assist other department members in reaching healthy lifestyle goals. Reference SOG-205 Peer Fitness Team for further information. NFPA 1582 NFPA 1582 Standard on Comprehensive Occupational Medical Programs for Fire. Reference NFPA 1582 for further information. NFPA 1583 NFPA 1583 Standard on Health -Related Fitness Programs for Fire Department Members. Reference NFPA 1583 for further information. Wellness -Fitness Initiative The Fire Service Joint Labor Management, Wellness -Fitness Initiative (WFI) is a collaborative effort between the International Association of Fire Fighters (IAFF) and International Association of Fire Chiefs (IAFC) to improve the quality of life for all fire fighters. This system proves the value of investing wellness resources over time to maintain a fit, healthy, and capable fire fighter throughout his/her/their 25-30+ year career and beyond. Reference the Wellness -Fitness Initiative for further information. FpYETTEVic I FIRE e DEPT ARM Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: OGtGbeF-7-ram 2023June 28 2024 SOG Reference: 201, 202, 2 33, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety I' 1. Medical Examination go CIlV OF FAYETTEVILLE ARMAN SAS The ability to catch potentially serious illness at onset through routine wellness screenings is paramount to the overall health and longevity of our members. All FFD uniformed members are required to participate in the annual (±3 months) medical examination with the FFD contracted physician. The medical examination shall be at the cost of the FFD. Members not receiving the required medical examination(s) within the appropriate time parameter, ± 3 months, are subject to being temporarily reassigned or use their leave bank(s) until the medical examination has been completed. If a member is not cleared for full duty in his/her regular position, the member may be placed on light duty, if available, and undergo a thirty (30) day review/improvement period. a. Within this review period, the member must be treated and/or cleared for full duty by the member's physician at the cost of the member. b. Upon being cleared for full duty by the member's physician, a follow up examination will be scheduled at the FFD's expense with the department's physician. The member must pass the same medical examination that was previously failed before returning to active duty. • Any member exceeding the thirty (30) day review/improvement period may be subject to using their own leave until returning to full duty. Fayetteville Fire Department Administrative Policies Wellness Program Version 45 — Created: May 18, 2022 Revised: Octcbe , 023June 28 2024 SOG Reference: 1 201, 202, 2 33 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety 2. Physical Fitness Evaluation (MET Test) a. At least annually, a fitness evaluation will be administered as a tool and feedback mechanism for FFD uniformed members to track their individual fitness throughout their career. reference SOG-202 Fitness Evaluation for further information about the evaluation. b. The fitness evaluation is based on the principles and guidance provided by the Fire Service Joint Labor Management, Wellness -Fitness Initiative (WFI). The fitness evaluation is an individual, private assessment. �I FAYETTEVILLE ARKANSAS • When necessary personal results will be shared with the department physician or their representative. • Personal information shall only be shared with other members of the PFT if the department member the information belongs to provides expressed consent in writing. • The fitness evaluation is non -punitive: however. anaerobic fitness program may be required based on NFPA 1582. C. The fitness evaluation is used to assess specific fitness components such as: body compo§ition, aerobic capacity, power, muscular strength and endurance, and mobility and flexibility. The evaluation can be used to show improvement or decline over time. PFTs can use the information learned through the fitness evaluation to develop an individualized phvsical fitness prograrn. d. The WFI Physical Fitness Evaluation administered by the FFD PFTs provides an estirnated level of metabolic (MET) output. This is just an estimation and is not utilized to determine if a firefighter meets the minimum 8 METs of energv required to perform the essential task required of a firefighter. e Should a firefighter fall below 8 METs on the annual fitness evaluation, thev will be referred to the fire department physician for evaluation. The physician will determine the actual METs the firefighter is capable of and provide the department with the information. The department will then decide based on the established benchmarks listed in NFPA 1582. f. When it is deterrninecl that a prescribed workout is required a PFT will be assigned to the firefghter. When the PFT feels the firefighter has reached the next *NVETTEV1,4 FIRE A D H T }� � � 0 k V 9 Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 evised: OGto;;er 2S, 23June 28 2024 SOG Reference: 1 201, 202, 2 33 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety cnY OP FAY ETTEVILLE ARKANSAS level of MET output (8 or 10), The WFI fitness evaluation will be completed again. FpYETTEVI(4E FIRE 8 ID �U DEPT U I I" F (Do ARK, Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: ^ctobeF 25, 2023June 28 2024 SOG Reference: 1 201, 202, 2 33 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety l.3 Physical Fitness �_nr or FAYET TEVILLE ARKANSAS a. All uniformed members should participate in some form of an approved physical fitness program. Peer Fitness Trainers (PFT) are available to help design workout plans specific to individual needs. Members can participate in their own physical fitness programs as a substitute for a Department fitness plan. The department furnishes fitness equipment located at the Fayetteville Fire Training Center and each fire station. The department encourages members to utilize the facilities on and off duty. off-cklty Liss of the file s jtiins shi-Ai 1 u IIIm)9 reasurlal le hours and at member's ow o risk N workout p artnet Is F omuraged both tur safety and sup purf Reasonable exercise programs should be established when alone to minimize the chances of injury while alone. FFD personnel on a 48f96 schedule are allowed 90 minutes per 24-hour shift to participate in a physical fitness program. Company Officers are responsible for ensuring that subordinates are given opportunity to work out. FFD personnel assigned to a 40-hour shift are allowed 60 minutes per day to participate in a physical fitness program. Each 40-hour member is responsible for ensuring that their own schedule allows time for physical fitness. b. At least annually, a fitness evaluation will be administered as a tool and feedback mechanism for FFD uniformed members to track their individual fitness throughout 6 FpVETTEVILE /� LF FIRE f �0 AIIM Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: ^Gtober 25,2023June 28 2024 SOG Reference: 1 201, 202, 2 33 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety LIiY OF FAYETTEVILLE ARKANSAS their career, reference SOG-202 Fitness Evaluation for further information about the evaluation. The fitness evaluation is based on the principles and guidance provided by the Fire Service Joint Labor Management, Wellness -Fitness Initiative (WFI). The fitness evaluation is an individual, private assessment. No personal information will be shared. The fitness evaluation is non -punitive; however, an aerobic fitness program may be required based on NFPA 1582. The fitness evaluation is used to assess specific fitness components such as: body composition, aerobic capacity, power, muscular strength and endurance, and mobility and flexibility. The evaluation can be used to show improvement or decline over time. PFTs can use the information learned through the fitness evaluation to develop an individualized physical fitness program. The member will have an opportunity to discuss any injuries, concerns, or goals they may have with a PFT. The more effort a member gives to the fitness evaluation, the more of a benefit it is to that member. The goal of PFTs and the FFD Wellness Program, is to ensure every member remains healthy through their Career, Life, and Retirement. 34.Behavioral Health and Confidential Employee Assistance Program (EAP) The behavioral health of members is considered as important as physical health. Physical fitness is a balance between good health, strength, fitness, and durability, while behavioral wellness involves a person's thoughts, feelings, and behavior. Members who balance their physical, behavioral, and emotional fitness tend to fare better in life. Challenges such as substance abuse, death of a loved one, financial distress, marital and family problems affect personnel both on and off the job. If their ability to cope with these challenges is compromised, fire fighters are less able to deal with these stresses and their mental and emotional health suffer. A comprehensive wellness program teaches individuals how to engage in daily practices that help them cope with the stressors within the fire service and while also maximizing their body and mind wellness. a. The FFD has several options available to its members: • City of Fayetteville Intranet (COFI) Health and Wellness Resources • City of Fayetteville Engagement and Wellness Committee • City of Fayetteville Employee Assistance Program (EAP) FpYETTEVItIf 8 FIRE 6 DEPT 13 r®o ARK Fayetteville Fire Department Administrative Policies Wellness Program Version 45 Created: May 18, 2022 Revised: ^cam 25c*^® ^�25^�'5, 3June 2$ 2024 SOG Reference: 1 201, 202, 203 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety • FFD Employee Assistance Program (EAP) FFD Peer Support Team (See SOG-204 Peer Support Team) b. For contact information: • Shift Safety Office Union Steward —Preventive Immunizations and Screeningit1-6aRA Nyr� iser —Unm4-execettve bcmrd 5. 4: �r�F+ye���tiens aFid�sreerrir�� CITY OF FAYETTEVILLE ARKANSAS To prevent serious communicable diseases, the FFD provides immunizations and/or screens for multiple different infectious diseases, in accordance with NFPA 1582. Immunizations and screenings will be provided to the employee in conjunction with annual medical examination. Formatted: Font color: Auto, Not Expanded by / Condensed by Formatted: Font: 12 pt, Underline, Font color: Custom Color(RGB(35,31,32)) Formatted: Font: 12 pt Received From: Brad Hardin 07/30/2024 3:27PM Fayetteville Fire Department Administrative Policies Wellness Program Version 4 Created: May 18, 2022 Revised: June 28, 2024 SOG Reference: 201, 202, 203, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety Purpose �� CITY OF FAYETTEVILLE ARKANSAS The objective of the Fayetteville Fire Department (FFD) Wellness Program is to ensure that all FFD uniformed members are physically and mentally able to perform basic and essential job tasks. SOGs shall be established to outline the details of the different components of this program. Scope To establish a comprehensive Wellness Program to improve the overall health, mental wellbeing, and physical performance of FFD members. To reduce the risk of illness and/or on -duty injury by improving physical fitness and providing routine wellness screenings. The FFD Health and Wellness program includes the following: 2. Physical Fitness Evaluation (MET Test). 3. Physical fitness program. 4. Behavioral health and confidential Employee Assistance Program (EAP) 5. Preventive immunizations and screenings. 6. Establishing a Peer Support Team and necessary SOG(s). 7. Establishing a Peer Fitness Team and necessary SOG(s). Fayetteville Fire Department Administrative Policies Wellness Program Version 4 Created: May 18, 2022 Revised: June 28, 2024 SOG Reference: 201, 202, 203, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety Definitions 1� CITY OF FAYETTEVILLE ARKANSAS Peer Support Team The Peer Support Team (PST) is a group comprised of trained firefighters who provide emotional, mental, and social support to their peers in the fire department. They have training and knowledge of outside resources and the necessary steps to activate the EAP for members who are in need. The group aims to promote the well-being of fellow firefighters by providing a safe space to discuss and process difficult situations encountered while on duty or in their personal lives. Reference SOG-204 Peer Support Team for further information. Peer Fitness Team The Peer Fitness Team (PFT) is comprised of trained firefighters who provide knowledge, motivation, and achievable benchmarks to their peers in the fire department. They have specialized training in physical fitness and knowledge of outside resources to assist other department members in reaching healthy lifestyle goals. Reference SOG-205 Peer Fitness Team for further information. NFPA 1582 NFPA 1582 Standard on Comprehensive Occupational Medical Programs for Fire. Reference NFPA 1582 for further information. NFPA 1583 NFPA 1583 Standard on Health -Related Fitness Programs for Fire Department Members. Reference NFPA 1583 for further information. Wellness -Fitness Initiative The Fire Service Joint Labor Management, Wellness -Fitness Initiative (WFI) is a collaborative effort between the International Association of Fire Fighters (IAFF) and International Association of Fire Chiefs (IAFC) to improve the quality of life for all fire fighters. This system proves the value of investing wellness resources over time to maintain a fit, healthy, and capable fire fighter throughout his/her/their 25-30+ year career and beyond. Reference the Wellness -Fitness Initiative for further information. 2 Fayetteville Fire Department Administrative Policies Wellness Program Version 4 Created: May 18, 2022 Revised: June 28, 2024 SOG Reference: 201, 202, 203, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety Policv 1. Medical Examination I� CITY OF FAYETTEVILLE ARKANSAS The ability to catch potentially serious illness at onset through routine wellness screenings is paramount to the overall health and longevity of our members. All FFD uniformed members are required to participate in the annual (±3 months) medical examination with the FFD contracted physician. The medical examination shall be at the cost of the FFD. Members not receiving the required medical examination(s) within the appropriate time parameter, ± 3 months, are subject to being temporarily reassigned or use their leave bank(s) until the medical examination has been completed. If a member is not cleared for full duty in his/her regular position, the member may be placed on light duty, if available, and undergo a thirty (30) day review/improvement period. a. Within this review period, the member must be treated and/or cleared for full duty by the member's physician at the cost of the member. b. Upon being cleared for full duty by the member's physician, a follow up examination will be scheduled at the FFD's expense with the department's physician. The member must pass the same medical examination that was previously failed before returning to active duty. • Any member exceeding the thirty (30) day review/improvement period maybe subject to using their own leave until returning to full duty. 3 Fayetteville Fire Department Administrative Policies Wellness Program Version 4 Created: May 18, 2022 Revised: June 28, 2024 SOG Reference: 201, 202, 203, 204, 205, 206, 207, 213, 214 CFAI Reference: 11 Health and Safety 2. Phvsical Fitness Evaluation (MET Test). 1� CITY OF FAYETTEVILLE ARKANSAS a. At least annually, a fitness evaluation will be administered as a tool and feedback mechanism for FFD uniformed members to track their individual fitness throughout their career. reference SOG-202 Fitness Evaluation for further information about the evaluation. b. The fitness evaluation is based on the principles and guidance provided by the Fire Service Joint Labor Management, Wellness -Fitness Initiative (WFI). The fitness evaluation is an individual, private assessment. No personal information will be shared. The fitness evaluation is non -punitive; however, an aerobic fitness program may be reauired based on NFPA 1582. • When necessary personal results will be shared with the department physician or their representative. • Personal information shall only be shared with other members of the PFT if the department member the information belonas to provides expressed consent in writing. • The fitness evaluation is non -punitive; however, an aerobic fitness program may be reauired based on NFPA 1582. c. The fitness evaluation is used to assess specific fitness components such as: composition, aerobic capacity, power, muscular strength and endurance, and mobility and flexibility. The evaluation can be used to show improvement or decline over time. PFTs can use the information learned through the fitness evaluation to develop an individualized physical fitness program. d. The WFI Physical Fitness Evaluation administered by the FFD PFTs provides an estimated level of metabolic (MET) output. This is just an estimation and is not utilized to determine if a firefighter meets the minimum 8 METs of energy required to perform the essential task reauired of a firefiahter. e. Should a firefighter fall below 8 METs on the annual fitness evaluation, they will be referred to the fire department physician for evaluation. The physician will determine the actual METs the firefighter is capable of and provide the department with the information. The department will then decide based on the established benchmarks listed in NFPA 1582. f. When it is determined that a prescribed workout is required, a PFT will be assigned to the firefiahter. When the PFT feels the firefiahter has reached the next level of MET output (8 or 10). The WFI fitness evaluation will be completed again. 3. Physical Fitness a. All uniformed members should participate in some form of an approved physical fitness program. Peer Fitness Trainers (PFT) are available to help design workout 4 Fayetteville Fire Department Administrative Policies Wellness Program Version 4 Created: May 18, 2022 Revised: June 28, 2024 SOG Reference: 201, 202, 203, 204, 205, 206, 207, 213, 214 CFAI Reference: Health and Safety b. plans specific to individual needs. Members can participate in their own physical fitness programs as a substitute for a department fitness plan. IV CITY OF FAYETTEVILLE ARKANSAS Reasonable exercise programs should be established when alone to minimize the chances of injury while alone. FFD Uniform personnel are allowed a maximum of 90 minutes per day to participate in the physical fitness program. Company Officers are responsible for ensuring that subordinates are given opportunity to work out. Each 40-hour member is responsible for ensuring that their own schedule allows time for physical fitness. The member will have an opportunity to discuss any injuries, concerns, or goals they may have with a PFT. The more effort a member gives to the fitness evaluation, the more of a benefit it is to that member. The goal of PFTs and the FFD Wellness Program, is to ensure every member remains healthy through their Career, Life, and Retirement. The department furnishes fitness equipment located at the Fayetteville Fire Training Center and each fire station. The department encourages members to utilize the facilities on and off duty. The following are permitted to use the training center gym after completing Firs, Department Gym agreement (SOG-203): • Employee spouses/domestic partners • Employee family members • Approved Fire department retirees All off -duty is at member's own risk. A workout partner is encouraged both for safety and support. Gym use guidelines are detailed in SOG-203 4. Behavioral Health and Confidential Employee Assistance Program (EAP) The behavi oral nealtn of members is considered as important as pnvsical nealtn. Favetteville Fire Department Administrative Policies Wellness Program 67 CFAI Reference: Health and Safety CITY OF FAYETTEVILLE ARKANSAS fitness is a balance between good health, strength, fitness, and durability, while -al wellness involves a person's thoughts feelings and behavior. Members who their physical, behavioral, and emotional fitness tend to fare better in life. Challenges such as substance abuse, death of a loved one, financial distress, marital and family problems affect personnel both on and off the job. If their ability to cope with these challenges is compromised, fire fighters are less able to deal with these stresses and their mental and emotional health suffer. A comprehensive wellness program teaches individuals how to engage in daily practices that help them cope with the stressors within the fire service and while also maximizing their body and mind wellness. a. The FFD has several options available to its members: • City of Fayetteville Intranet (COFI) Health and Wellness Resources • City of Fayetteville Engagement and Wellness Committee • City of Fayetteville Employee Assistance Program (EAP) • FFD Employee Assistance Program (EAP) • FFD Peer Support Team (See SOG-204 Peer Support Team) b. For contact information: • Shift safety officer • Union executive board 5. Preventive immunizations and screening To prevent serious communicable diseases, the FFD provides immunizations and/or screens for multiple different infectious diseases, in accordance with NFPA 1582. Immunizations and screenings will be provided to the employee in conjunction with annual medical examination.