HomeMy WebLinkAbout205-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 205-24
File Number: 2024-371
BENCHMARK CONSTRUCTION COMPANY OF NWA, INC. (CHANGE ORDER 1):
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH BENCHMARK
CONSTRUCTION COMPANY OF NWA, INC. IN THE AMOUNT OF $246,287.88 FOR THE NORTH STREET
CORRIDOR IMPROVEMENTS PROJECT PHASE 1, AND TO APPROVE A BUDGET ADJUSTMENT — 2022
STREET IMPROVEMENT BOND PROJECT
WHEREAS, on March 5, 2024, City Council passed Resolution 87-24 to approve a contract with Benchmark
Construction of NWA, Inc. for the North Street Corridor Improvements Project; and
WHEREAS, during the construction, it became apparent that the existing roadway structure is failing and staff
recommends that the existing asphalt, base and soil beneath be removed and replaced with stable materials.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change
Order No. 1 to the contract with Benchmark Construction Company of NWA, Inc. in the amount of $246,287.88 for the
North Street Corridor Improvements Project Phase 1. A copy of Change Order No. 1 is attached to this Resolution and
made a part hereof.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on August 6, 2024
Appro%e�i:� Attest: `�.��K'j'TRF�i�,i
Y
IA- FAYETTEV11-L7
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oneld Jordan, Mayor Kara Paxton, City Jerk Treasurer Z� �• r •`
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Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2024
CITY COUNCIL MEMO
2024-371
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
FROM: Matt Casey, Engineering Design Manager
SUBJECT: Approval of Change Order 1 with Benchmark Construction Company of NWA, INC.
for the North Street Corridor Improvements Project
RECOMMENDATION:
Staff recommends approval of Change Order 1 with Benchmark Construction for the North Street Corridor
Improvements Project Phase 1 which will increase the contract amount by $246,287.88 and the contract time
by 60 days and approval of a budget adjustment.
BACKGROUND:
On March 5, 2024, the City Council approved a contract with Benchmark Construction of NWA, Inc. for the
construction of this project. Construction began in April of 2024 and is scheduled for completion in September
of 2024.
DISCUSSION:
The design for this project includes the widening of North Street on the east side of College Avenue. For the
widening, the existing roadway was planned to be left in place to make use of the existing pavement structure.
Unfortunately, during the construction, it has become apparent that the existing roadway structure is failing.
With the steep grade of this roadway and the volume of traffic that it experiences, the poor structure will
continue to fail despite the proposed asphalt overlay. Staff recommends that the existing asphalt, base and
soil beneath be removed and replaced with stable materials.
BUDGET/STAFF IMPACT:
The roadway improvements are funded by the 2022 Transportation Bond Program Funds.
,CCOUNT PROJECT AMOUNT
702.860.7223-5809.0046020.7223 $ 246,287.88
ATTACHMENTS: SRF (#3), BA (#4), Change Order #1 - North Street (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-371
Approval of Change Order 1 with Benchmark Construction Company of NWA, INC. for the
North Street Corridor Improvements Project
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION COMPANY OF NWA, INC. IN THE AMOUNT OF $246,287.88
FOR THE NORTH STREET CORRIDOR IMPROVEMENTS PROJECT PHASE 1, AND TO
APPROVE A BUDGET ADJUSTMENT — 2022 STREET IMPROVEMENT BOND PROJECT
WHEREAS, on March 5, 2024, City Council passed Resolution 87-24 to approve a contract with
Benchmark Construction of NWA, Inc. for the North Street Corridor Improvements Project; and
WHEREAS, during the construction, it became apparent that the existing roadway structure is failing
and staff recommends that the existing asphalt, base and soil beneath be removed and replaced with
stable materials.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Change Order No. 1 to the contract with Benchmark Construction Company of NWA, Inc. in the
amount of $246,287.88 for the North Street Corridor Improvements Project Phase 1. A copy of Change
Order No. 1 is attached to this Resolution and made a part hereof.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2024-371
Item ID
8/6/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2024 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order 1 with Benchmark Construction for the North Street Corridor
Improvements Project Phase 1 which will increase the contract amount by $246,287.88 and the contract time by 60
days and approval of a budget adjustment.
Budget Impact:
4702.860.7223-5809.00
Street Project 2022 Bonds
Account Number
Fund
46020.7223
North
St Garland to Mission
Project Number
Project Title
Budgeted Item? Yes
Total Amended Budget
$ 1,024,293.00
Expenses (Actual+Encum)
$ 841,710.84
Available Budget
$ 182,582.16
Does item have a direct cost? Yes
Item Cost
$ 246,287.88
Is a Budget Adjustment attached? Yes
Budget Adjustment
$ 246,288.00
Remaining Budget
182,582.28
V20221130
Purchase Order Number: 2024-00000416 Previous Ordinance
or Resolution # 87-24
Change Order Number: 1
Approval Date:
Original Contract Number: 2024-00000020
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division ENGINEERING (621) Adjustment Number
2024 /Org2
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of Change Order 1 with Benchmark Construction for the North Street Corridor
Improvements Project Phase 1 which will increase the contract amount by $246,287.88 and the contract time by 60
days and approval of a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE
ITEM ID#
8/6/2024
2024-371
Noll y Black
711612024 72: 79 PM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL - - v.2024624
Increase / (Decrease) Prolect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4702.860.7223-5809.00 246,288 - 46020 7223 EX Improvements - Street
4702.860.7999-5899.00 (246,288) - 46020 7999 EX Unallocated - Budget
G:\Divs\Engineering\Engineering Design Services\Projects\BOND PROGRAM\2019 Bond Program\North Street Corridor\Council and
Committee Actions\Change Order 1 \2024-371 BA Benchmark CO 1 1 of 1
Ad CITY OF
��FAYETTEVILLE
ARKANS
ARKANSAS
CHANGE ORDER
Contract Title: North Street Improvements - Phase I
Change Order No. 1 Date of Issuance July 16, 2024
To Contractor: Benchmark Construction Company of NWA, Inc. ORDINANCE/RESOLUTION:87-24
The Contract is changed as follows: Effective March 5, 2024
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
8
Undercut and Backfill
150
CY
$59.27
894
$59.27
$ 8,890.50
$52,987.38
10
Unclassified Excavation
700
CY
$25.59
905
$25.59
$ 17,913.00
$23,158.95
13
Subgrade Preparation
434
SY
$6.66
1356
$6.66
$ 2,890.44
$9,030.96
4" Thick Concrete Sidewalk (Width
22
Varies, Includes Concrete Infill Area
13
SY
$151 00
433
$151 00
$ 1,963.00
$6,538.30
Between Curb and Sidewalk
26
8" Thick Concrete Pavement (For
177
SY
$96.41
1155.5
$96.41
$ 17,064.57
$111,401.76
Street Widening, etail ST5)
27
Concrete Driveway Aprons
1 39
SY
$103.92
1 49.1
$103.92
$ 4,052.88
$5,102.47
72
Pavement Repair Demolition - Change
0
LS
$0.00
1
$1,992.00
-
$1,992 00
Order # 1
73
Pavement Repair Subgrade Prep -
0
LS
$0.00
1
$134.67
$134.67
Change Order#1
74
Inlet Lid and Extension
0
EA
$0.00
1
$8,500.00
$8,500.00
75
Traffic Control and Maintenance for
0
LS
$0.00
1
$20,000 00
$20,000.00
Pavement Repair
76
Existing Asphalt Removal for
0
LS
$0.00
1
$40,760.00
$40,760,00
Pavement Repair
77
Bonds, Insurance, etc. for Pavement
0
LS
$0.00
1
$7,405.78
$7,405 78
Repair
78
Install Owner Supplied Traffic Signal
0
LS
$0.00
1
$4,709.00
$4,709 00
Control Cabinet
79
Change Pole Base from Octagonal to
0
LS
$0 00
1
$2,341.00
$2,341 00
Square
80
Erosion Control - Change Order #1
0
LS
$0.00
1
$1,500.00
$1,500.00
81
Roadway Construction Control -
0
LS
$0.00
1
$3,500.00
$3,500.00
Chanize Order # 1
Summation of Cost 52,774.39 $299,062.27
Net Cost for this Change Order S246,2N-.88
Not valid until signed by the Owner
The original Contract Price was S 789,747.50
Net change by previously authorized change orders S
The Contract Price prior to this Change Order was
The Contract Price will be adjusted by $246,287.88
The new Contract Price including this Change Order will be $ 1,036,035.38
The Contract Time(s) will be increased by 60 calendar days
Required dates of Completion as of the date of this Change Order therefore are:
Substantial Completion 11-Nov-24
Final Completion 11-Dec-24
NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work
or previous Change Orders.
BENCHMARK CONSTRUCTION COMPANY OF NWA, INC.
�2� Smzi5� July 16, 2024
BY DATE
Directives not m6korated in this
rAY
August 6, 2024
DATE