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Home My WebLink About202-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 202-24 File Number: 2024-363 SUPERIOR AUTOMOTIVE GROUP (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A 2024 FORD RANGER FROM SUPERIOR AUTOMOTIVE GROUP IN THE AMOUNT OF $41,643.24, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2024 Ford Ranger from Superior Automotive Group in the amount of $41,643.24, pursuant to Ordinance 6491. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 6, 2024 Page 1 Attest:VMS `� • • F�AYETTEVILLF Kara Paxton, City Clerk Treasurer • 9kAN5TO J� CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 6, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: SUPERIOR AUTOMOTIVE GROUP CITY COUNCIL MEMO 2024-363 RECOMMENDATION: A RESOLUTION TO APPROVE THE PURCHASE OF A 2024 FORD RANGER FROM SUPERIOR AUTOMOTIVE GROUP IN THE AMOUNT OF $41,643.24 ACCORDING TO VEHICLE PURCHASE ORDINANCE 6491 AND APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit 2230, WSEW_F002 is a meter truck for Water and Sewer that has started to experience engine issues. DISCUSSION: Unit 2230, WSEW_F002 has hydraulic lifter ticks indicating excessive wear on the engines' hydraulic valvetrain. The unit is no longer capable of front-line service. BUDGET/STAFF IMPACT: This unit was not budgeted for replacement until 2025. However, moving this replacement up is the most cost- effective approach at this time. A budget adjustment is being submitted to utilize the Fleet's fund balance for this purchase. This unit was unanimously approved at the July 9th Equipment Committee. ATTACHMENTS: SRF (#3), BA (#4), Quote Worksheet (#5), Vehicle Purchase Ordinance (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-363 SUPERIOR AUTOMOTIVE GROUP A RESOLUTION TO APPROVE THE PURCHASE OF A 2024 FORD RANGER FROM SUPERIOR AUTOMOTIVE GROUP IN THE AMOUNT OF $41,643.24, PURSUANT TO ORDINANCE 6491, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2024 Ford Ranger from Superior Automotive Group in the amount of $41,643.24, pursuant to Ordinance 6491. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2024-363 Item ID 8/06/20204 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/16/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF A 2024 FORD RANGER FROM SUPERIOR AUTOMOTIVE GROUP IN THE AMOUNT OF $41,643.24 ACCORDING TO VEHICLE PURCHASE ORDINANCE 6491 AND APPROVE A BUDGET ADJUSTMENT. 2230 TO BE 2302 WSEW F002 Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02078.2024 LIGHT/MEDIUM UTILITY VEHICLES Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 615,060.00 $ 438,407.63 Is 176,652.37 $ 41, 643.24 $ 42,000.00 177,009.13 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2024 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Unit 2230 / WSEW_F002 is having hydraulic lifter ticks indicating excessive wear in the engines hydraulic valvetrain. Fleet is recommending replacement, the cost of repair is notjustified for the age of the unit. COUNCIL DATE: 8/6/2024 ITEM ID#: 2024-207 Nolly Black 711712024 9:44 ANI Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 42,000 42,000 v.2024624 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 42,000 - 02078 2024 EX Vehicles & Equipment - base 9700.770.1910-4999.99 - 42,000 RE Use Fund Balance - Current 1 of 1 F- Superior Automotive Group Jeff Lee 1 479-393-8282 1 jlee@drivesuperior.com [Retail] 2024 Ford Ranger (R4P) XL 4WD SuperCrew 5' Box ( Complete) Quote Worksheet MSRP Price $36,365.00 :Bae Charge $1,595.00 Options $0.00 Subtotal $37,960.00 Emergency Light Upfit Package $2,058.24 2 Side Tool Boxes $1,625.00 Government Incentive QC689 $0.00 Subtotal Pre -Tax Adjustments $3,683.24 Less Customer Discount $0.00 Subtotal Discount $0.00 Trade -In $0.00 Subtotal Trade -In $0.00 Taxable Price $41,643.24 Sales Tax $0.00 Subtotal Taxes $0.00 Subtotal Post -Tax Adjustments Total Sales Price $41,643.24 15�,� 7/3/2024 Dealer Signature / Date Customer Signature / Date This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 22870. Data Updated: Jul 2, 2024 6:45:00 PM PDT. Jul 3, 2024 Pagel Superior Automotive Group Jeff Lee 1 479-393-8282 1 jlee@drivesuperior.com [Retail] 2024 Ford Ranger (R4P) XL 4WD SuperCrew 5' Box ( i Complete) Window Sticker SUMMARY [Retail] 2024 Ford Ranger (R4P) XL 4WD SuperCrew 5' Box MSRP:$36,365.00 Interior:Ebony, Premium Cloth Front Bucket Seats Exterior 1:Oxford White Exterior 2:No color has been selected. Engine: 2.3L EcoBoost Transmission: Electronic 10-Speed Automatic OPTIONS CODE MODEL MSRP R4P [Retail] 2024 Ford Ranger (R4P) XL 4WD SuperCrew 5' Box $36,365.00 OPTIONS 100A Equipment Group 100A Standard $0.00 153 Front License Plate Bracket $0.00 44T Transmission: Electronic 10-Speed Automatic $0.00 99H Engine: 2.3L EcoBoost $0.00 BH Ebony, Premium Cloth Front Bucket Seats $0.00 YZ Oxford White $0.00 3.73 Axle Ratio $0.00 Tires: 255/70R17 All -Terrain BSW $0.00 SUBTOTAL $36,365.00 Adjustments Total $0.00 Destination Charge $1,595.00 TOTAL PRICE $37,960.00 FUELECONOMY Est City:20 MPG Est Highway:24 MPG Est Highway Cruising Range:432.00 mi This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 22870. Data Updated: Jul 2, 2024 6:45:00 PM PDT. Jul 3, 2024 Page 2 McGaugh, Les From: Bolinger,Chuck <CBolinger@penskeautomotive.com> Sent: Friday, May 20, 2022 9:07 AM To: McGaugh, Les Subject: FW: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Well not good news Thanks Chuck Bolinger From: Robert E. WHeeler <robert.e.wheeler@gm.com> Sent: Friday, May 20, 2022 8:29 AM Subject: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines Immediate 2023MY Order Cutoff for all fleet order types for the following select vehicle lines and all models: - Cadillac CT5 - Cadillac Escalade ESC - Cadillac Escalade ESV - Buick Enclave - Chevrolet Tahoe - Chevrolet PPV - Chevrolet Suburban Orders placed today, May 20, 2022 are at risk of cancellation. Please contact your Customer Support Representative or 800-FLEET-OP if you have questions or concerns. Don Kaiser Manager- Customer Support Team Nothing in this message is intended to constitute an electronic signature unless a specific statement to the contrary is i included in this message. Confidentiality Note: This message is intended only for the person or entity to which it is addressed. It may contain confidential and/or privileged material. Any review, transmission, dissemination or other use, or taking of any action in reliance upon this message by persons or entities other than the intended recipient is prohibited and may be unlawful. If you received this message in error, please contact the sender and delete it from your computer. Penske Automotive Group and its subsidiaries will never sell or rent your email address in violation of applicable laws. To Opt -Out of future communications or to manage your information with us, click http://optout.penskeautomotive.com and inform us of the opt -out or change. Alternatively, you may send your written request to: Penske Automotive Group E-Commerce Department 2555 Telegraph Road, Bloomfield Hills, MI 48302. This email and any files transmitted with it are confidential and intended solely for use of the individual or entity to whom they are addressed. Please delete all copies if you are not the intended recipient. 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Ordinance: 6491 File Number: 2021-0718 BID WAIVER FOR FLEET VEHICLES: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES. AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS WHEREAS. new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS. not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide. increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS. dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process. and the pricing that would be submitted in the bidding Process will be the same as through a government fleet program: and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page 7 Panted on 70/6/27 Ordinance: 6491 Fife Number. 2021-0718 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks. and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. Section 2: that the City Council of the City of Fayetteville. Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. PASSED and APPROVED on 1 Q1512421 Approve, : Attest: 1��1tttttirtEll�� R K i gR ,i" R ioneld �rdMayor Kara Paxton. City Clerk Treasurers : ; �tr Page 2 Printed on 101BY21 City of Fayetteville, Arkansas r i Text File File Number: 2021-0718 Agenda Date: 1015/2021 Version: 1 In Control: City Council Meeting Agenda Dumber: CA 1i31BIL10111`�3lii2101tasIll 313VIL��31i111111*113 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Ordinance AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO 16w.11'A01:41111111.r11131.11110111INT I:301l•1:IHra4:13rilt11n:i13V&I WHEREAS, new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide, increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process, and the pricing that would be submitted in the bidding process will be the same as through a government fleet program; and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. City of Fayetteville, Arkansas page 1 Primed on 1016/2021 File Number.' 2021-0718 Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. City of Fayetteville, Arkansas Page 2 Printed an 10/5/2021