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HomeMy WebLinkAbout199-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 199-24 File Number: 2024-375 OUTDOOR RECREATION GRANT PROGRAM (APPLICATION AUTHORIZATION): A RESOLUTION TO AUTHORIZE AN APPLICATION TO THE ARKANSAS DEPARTMENT OF PARKS, HERITAGE AND TOURISM FOR AN OUTDOOR RECREATION MATCHING GRANT TO FUND IMPROVEMENTS TO WALKER AND BRYCE DAVIS COMMUNITY PARKS WHEREAS, the City of Fayetteville seeks to improve the recreation facilities at Walker and Bryce Davis Community Parks and wishes to seek grant funding assistance; and WHEREAS, to obtain the funds necessary to develop and improve the park areas, it is necessary to obtain an Outdoor Recreation Matching Grant from the Arkansas Department of Parks, Heritage and Tourism; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, the City Council of the City of Fayetteville understands that obtaining the grant signifies entering into a binding agreement with the Arkansas Department of Parks, Heritage and Tourism which obligates both parties to policies and procedures contained within the Outdoor Recreation Matching Grant Application Guide, including, but not limited to, the following; the park area defined by the project boundary map, submitted with the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all future overhead utility lines within the project boundary must be placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner; and WHEREAS, the City Council of the City of Fayetteville is well aware and apprised of the above -mentioned project and will provide the local portion of the development cost of the entire project, which would be $250,000.00 if the grant is approved for the full amount requested. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to submit an application to the Arkansas Department of Parks, Heritage and Tourism for assistance to develop recreational facilities for the City of Fayetteville, including improvements to Walker Park and Bryce Davis Park. PASSED and APPROVED on August 6, 2024 Page 1 Resolution: 199-24 File Number: 2024-375 Approved: Attest: Page 2 OIinni11/ . N FAYETTEVILL ' Kara Paxton, City Clerk Treasurer : CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 6, 2024 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs Ted Jack, Park Planning Superintendent FROM: Zach Foster, Park Planner II SUBJECT: 2024 Outdoor Recreation Grant Program Application RECOMMENDATION: 2024-375 Staff recommends approval of a resolution to authorize the city to apply for an Arkansas Department of Parks, Heritage and Tourism Outdoor Recreation Grant Program 50/50 matching grant up to $250,000 for improvements to Walker and Bryce Davis Community Parks. BACKGROUND: In 2023, master plans for Walker Park and Bryce Davis Park were adopted by the Parks Advisory Board to guide the future growth and development for each park. Both master planning processes conducted multiple public meetings and surveys to help Parks Staff identify and prioritize needed improvements. A top priority for Bryce Davis Park was improvements to the existing dog park. Specifically, there is a need for an accessible area inside the dog park fence, additional seating, and pavilions to provide more shade. A top priority for Walker Park and the City at -large is dedicated courts for pickleball matches. Currently, pickleball is played on the existing Walker Park tennis courts. Grant funds would support the construction of dog park improvements at Bryce Davis and pickleball courts at Walker Park. Additionally, Walker Park's existing playground is the second oldest playground in the Park System and is nearing the end of its life span. A new accessible playground will benefit parents and children of all abilities. Depending on the funding amount, additional improvements may be included. DISCUSSION: The improvements included in this grant application are also included in each park's Phase 1 master plan improvements. Consultants have already been hired and construction documents for each park are underway. The bond funds that were already assigned to Bryce Davis Park and Walker Park can be used as a grant match and create a greater impact to both facilities. The ORGP grant contains twelve obligations (attached) that ensure perpetual outdoor recreational use for parks improved with ORGP funds. Both Bryce Davis Park and Walker Park have received ORGP funds in the past and are already compliant with all twelve obligations. No new obligations will be required if another ORGP grant is awarded to improve these parks. Parks staff presented this project to and received approval from the Parks, Natural Resources and Cultural Affairs Advisory Board during the June 3, 2024 meeting. BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 If the grant is approved for the full amount requested, the City will be responsible for 50% of the total project costs up to $500,000. Existing park bond funds will be used for the grant match. ATTACHMENTS: SRF (#3), ORGP Requirements (#4), Project Location Map (#5), Site Plan, Walker - 2024 ORGP (#6), Site Plan Detail, Walker - 2024 ORGP (#7), Site Plan, Bryce Davis - 2024 ORGP (#8), Site Plan Detail, Bryce Davis - 2024 ORGP (#9), Required Resolution Example - 2024 ORGP Application (#10), Required Resolution - 2024 ORGP Application (#11) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-375 2024 Outdoor Recreation Grant Program Application A RESOLUTION TO AUTHORIZE AN APPLICATION TO THE ARKANSAS DEPARTMENT OF PARKS, HERITAGE AND TOURISM FOR AN OUTDOOR RECREATION MATCHING GRANT TO FUND IMPROVEMENTS TO WALKER AND BRYCE DAVIS COMMUNITY PARKS WHEREAS, the City of Fayetteville seeks to improve the recreation facilities at Walker and Bryce Davis Community Parks and wishes to seek grant funding assistance; and WHEREAS, to obtain the funds necessary to develop and improve the park areas, it is necessary to obtain an Outdoor Recreation Matching Grant from the Arkansas Department of Parks, Heritage and Tourism; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, the City Council of the City of Fayetteville understands that obtaining the grant signifies entering into a binding agreement with the Arkansas Department of Parks, Heritage and Tourism which obligates both parties to policies and procedures contained within the Outdoor Recreation Matching Grant Application Guide, including, but not limited to, the following; the park area defined by the project boundary map, submitted with the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all future overhead utility lines within the project boundary must be placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner; and WHEREAS, the City Council of the City of Fayetteville is well aware and apprised of the above - mentioned project and will provide the local portion of the development cost of the entire project, which would be $250,000.00 if the grant is approved for the full amount requested. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to submit an application to the Arkansas Department of Parks, Heritage and Tourism for assistance to develop recreational facilities for the City of Fayetteville, including improvements to Walker Park and Page 1 Resolution: 199-24 File Number: 2024-375 Bryce Davis Park. Page 2 Zach Foster Submitted By City of Fayetteville Staff Review Form 2024-375 Item ID 8/6/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/17/2024 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution to authorize the city to apply for an Arkansas Department of Parks, Heritage and Tourism Outdoor Recreation Grant Program 50/50 matching grant up to $250,000 for improvements to Walker and Bryce Davis Community Parks. Budget Impact: 4705.860.xxxx-5806.00 Parks Projects 2022 Bonds Account Number Fund 46050.7550.2000 Parks Projects 2022 Bonds - Walker Park Impr 46050.7580 Parks Projects 2022 Bonds - Bryce Davis Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 12,013,177.00 $ 6,067,859.86 L 5,945,317.14 5,945,317.14 Previous Ordinance or Resolution # Approval Date: V20221130 Appendix 1E Matching Grant Requirements If you receive an Outdoor Recreation Matching Grant, you must adhere to the following requirements: 1. Applicants should not begin construction or take title of land until a state contract between the State and sponsor is completed, unless applicant has otherwise requested and received approval from ADPHT. 2. Project sponsors must identify the boundaries of their public park project. Once the boundaries have been identified by the local project sponsor and provided to the Department of Parks, Heritage and Tourism, all facilities constructed within that boundary, at any future time, must be in compliance with the provisions contained within this guide. 3. Property acquired or developed with grant funds must be retained for nothing other than public outdoor recreation use in perpetuity. Property that has been converted to any private and/or non - outdoor recreation use must be replaced by the project sponsor with lands of equal or greater real estate value and recreation usefulness. 4. Site inspections will be made by Department of Parks, Heritage and Tourism staff periodically during construction and at least once every five years after the project's completion. Project sponsors who fail to maintain the grant -assisted site for public use may jeopardize future eligibility for Outdoor Recreation Matching Grant funds. 5. Outdoor Recreation Matching Grant -funded facilities must be accessible to persons with physical impairments. 6. All funded projects must be open to entry and use by all persons regardless of race, color, religion, sex, or national origin. Discrimination on the basis of residence, including preferential reservation or membership systems, is prohibited, except to the extent that reasonable differences in admission and other fees may be maintained on the basis of residence. 7. Property acquired or developed with Outdoor Recreation Matching Grant funding assistance shall be maintained so as to be safe and accessible to the public. Site improvements shall be kept in reasonable repair. 8. The property shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. 9. Participants may impose reasonable limits on the type and extent of use of areas and facilities acquired or developed with Outdoor Recreation Matching Grant assistance when such a limitation is necessary for maintenance or preservation. Limitations may be imposed on the type of users (e.g. hunters, four -wheelers, etc.). 10. Overhead utility lines are discouraged within the project boundary. All future overhead lines must be placed underground if possible. This applies to any overhead lines including electric lines, phone lines, etc. The cost of burying overhead lines may be included in an Outdoor Recreation Matching Grant application. 11. Administration, landscape architecture, engineering, and architecture fees may only be reimbursed after commensurate development work has been completed. 12. A permanent sign indicating that Outdoor Recreation Matching Grant funds were used to acquire and/or develop public outdoor recreation facilities must be maintained within the park. The Arkansas Department of Parks, Heritage and Tourism will provide the grantee a small sign to be mounted in a prominent location within the park. 24 SITE LOCATION MAP City of Fayetteville, AR KEY City Boundary 0 Project Location Immigpow"e-, - y •Tr rlr� d 0. m m 15TH ST N~ O ENTRY GATEWAY Gr BASKETBALL COURTS (EXISTING) G CONCESSIONS + RENTAL BUILDING (INCL. RESTROOM) cif PARALLEL PARKING (ALONG 7TH ST, 13TH ST) © STAGE RELOCATED DISC GOLF HOLES (D NEW WALKING TRAIL EXPANDED SKATEPARK © 0-5 PLAYGROUND ® HORSESHOES SMALL PAVILION DUMPSTER O 5+ PLAYGROUND ® RESTROOM ® LARGE PAVILION ® FOOD TRUCK PARKING (ALONG BLOCK AVE) © OPEN LAWN (D LARGE DOG PARK PEDESTRIAN CROSSWALKS WITH BUMP -OUTS ® PUBLIC ART OPPORTUNITY O MULTI -USE FIELDS ® SMALL DOG PARK 1 TRAILHEAD ® BASEBALL BACKSTOP O VOLLEYBALL COURTS (SAND) (D OUTDOOR LOUNGE /GATHERING BLEACHERS DECK OVERLOOK Q TENNIS COURTS (EXISTING) PLAZA WITH YARD GAMES '�j FENCE ® BOULDERING/ CLIMBING AREA Q PICKLEBALL COURTS (D ADVENTURE ZONE STREAM RESTORATION ALONG SPOUT SPRING BRANCH INTERACTIVE PLAY AREA AT CREEK TREETOP QUEST '� EXPANDED PARKING ® NATIVE PLANTINGS - REVEGETATION AREA + IMPROVED LANDSCAPING WALKER PARK MASTER PLAN 10 W 15TH ST FAYETTEVILLE, AR 72701 August 2023 T^` - , O 0' l00' 200' Adopted by Park and Recreation Advisory Board, Seplember 6, 2023 SITE PLAN DETAIL 1 Park Planning 1 H.C. 7/17/2024 Walker Park: 1 Pickleball Court Conversion 1 �O Modify two existing r parking spaces to i create a H.C. parking rspace with signage r ADA and ASBA approved entry gate Existing 5' sidewalk and 12' paved trail Existing Baseball Field Q) N I U CO E0 O � N � N � 1 v I i► 1 Repurpose existing batting cages N p> > into three pickleball courts r � t� 0 10 20 40 Feet �,�I Crafton Tull W4 CITY OF FAYETTEVILLE ARKANSAS (c c� l OPEN FIELD N _N O° SITE PLAN r y c e Davis BRYCE DAVIS PARK Park FY25 ORGP Project Locations Master Plan October 2, 2023 +/- 26 Acres n 949O°e I 8'°°'O.fA 1 wJS �U A tl I A � � `A tltl 0 WETLAND POND tl CUD_ THE LINKS C) C,) APARTMENTS wconNeuoa �o) I i , - Adopted by Parks and Recreation Advisory Board on October 2, 2023 KEY AO CREEKSIDE SEATING © PAVILIONS O HARD SURFACE TRAIL ® REALIGN FENCE U ART © BRIDGE SEATING & BIKE REPAIR STATION O SOFT SURFACE TRAIL EXISTING RESTROOM WAYFINDING SIGNAGE FISHING PIER Q OBSERVATION DECK FUTURE TRAIL TO HAMESTRING CREEK 0 REHABILITATE EX STRUCTURE &ADD EDUCATIONAL SIGNAGE PARK BENCHES 0 PICNIC GATHERING EXISTING PLAY STRUCTURES O WETLAND BOARDWALK 0 REFRESH EX BASKETBALL COURTS PICNIC TABLE & GRILL 0 NATURE PLAYGROUND OY RESTRIPE EX PARALLEL PARKING lO RESTROOM FUTURE PLAY '--mT HAMMOCKS O ARBORETUM & EDUCATIONAL SIGNAGE 0 PAVILION/ PLAZA © WIDEN PATH O ENTRY FEATURE„ EXISTING VEGETATION O EXISTING PAVILION 3O SHADE SAILS O COVERED SEATING O4 PARK SIGNAGE Oo DOG WASH STATION sO EXISTING PARKING © IMPROVE DRAINAGE © REPLACE EX FENCE A-C SCALE IN FEET SITE PLAN DETAIL Park Planning Existing accessible sidewalks 7/17/2024 lead to ADA parking space Bryce Davis Park: Dog Park Improvements Existing plaza and pavilion rl- � New ADA 5' concrete path ♦ New accessible New 16'x20 pavilion w/ concrete landing (2) ADA picnic tables New ADA 5' concrete path New 16'x20 pavilion w/ Small Dog Area (2) ADA picnic tables Existing Dog ♦ Park • • ` Large Dog Area • N 0 20 40 80 Feet 1 1 1 1 1 1 1 1 1 W J aC G a X W 3 • APPLICATION MATERIALS - EXAMPLES APPLICATION GUIDE Resolution No. 12-3456 WHEREAS, SAMPLEVILLE Arkansas seeks to improve the recreation facilities and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recre- ation area, it is necessary to obtain an Outdoor Recreation Matching Grant from the Arkansas Department of Parks, Heritage and Tourism; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, this governing body understands the grantee and grantor will enter into a binding agree- ment which obligates both parties to policies and procedures contained within the Outdoor Recreation Matching Grant Application Guide, including, but not limited to, the following; the park area defined by the project boundary map, submitted with the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all future overhead utility lines within the project boundary must be placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. City Council/Quorum Court is well aware and apprised of the above -mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED by the City Council/Quorum Court of SAMPLEVILLE , Arkansas that the Mayor/County judge is hereby authorized to make ap- plication to the Arkansas Department of Parks, Heritage and Tourism for assistance to develop recreational facilities for the City/County. Passed this 1st day of Tuly 12092. APPROVED Mayor/County Judge Clerk M X D M r m 13 Resolution No. WHEREAS, THE City of Fayetteville, Arkansas seeks to improve the recreation facilities and wishes to seek grant funding assistance; and WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain an Outdoor Recreation Matching Grant from the Arkansas Department of Parks, Heritage and Tourism; and WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and WHEREAS, this governing body understands the grantee and grantor will enter into a binding agree- ment which obligates both parties to policies and procedures contained within the Outdoor Recreation Matching Grant Application Guide, including, but not limited to, the following; the park area defined by the project boundary map, submitted with the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all future overhead utility lines within the project boundary must be placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. City Council is well aware and apprised of the above -mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED by the City Council of Fayetteville, Arkansas that the Mayor is hereby authorized to make application to the Arkansas Department of Parks, Heritage and Tourism for assistance to develop recreational facilities for the City/County. Passed this _ day of August, 2024. APPROVED LIONELD JORDAN, Mayor KARA PAXTON, City Clerk