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Home My WebLink About190-24 RESOLUTIONPage 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 190-24 File Number: 2024-310 2024 COMMUNITY DEVELOPMENT BLOCK GRANT (MAYOR’S SIGNATURE AUTHORITY): A RESOLUTION TO APPROVE THE 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PLAN (CDBG), TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AND HOME GRANT AGREEMENTS FOR 2024 WHEN RECEIVED IN THE TOTAL AMOUNT OF $1,209,075.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2024 Community Development Block Grant Plan and authorizes Mayor Jordan to execute the 2024 Community Development Block Grant Agreement and HOME Investment Partnerships Program Agreement in the total amount of $1,209,075.00 when received, as shown below: Administration $125,648.00 Housing Program $488,858.00 Court Appointed Special Advocates of NWA $ 10,000.00 Welcome Health $ 20,000.00 Redevelopment Program $ 95,778.00 St. James Missionary Baptist Church $ 20,000.00 SAFE Program $ 35,000.00 Home Investments Partnership Program $413,791.00 ________________ Total $1,209,075.00 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on July 16, 2024 Resolution: 190-24 File Number: 2024-310 Approved: Attest: -/-~ Kara Paxton , City Clerk Treasurer Page2 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-310 MEETING OF JULY 16, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Comm. Resources Dir./Equity Off. SUBJECT: Mayor’s Signature Authority – 2024 CDBG & HOME and Budget Adjustment RECOMMENDATION: Staff recommends approval of the Mayor's signature authority to execute the 2024 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Agreements when issued by HUD. Staff also recommends approval of a budget adjustment to recognize the changes in funding. BACKGROUND: Fayetteville has been a CDBG Entitlement City since 1975. Fayetteville became a Participating Jurisdiction (PJ) and began receiving HOME funds in 2023. Funding is based on the HUD formula allocation process that takes into account such factors as population, percent of low/moderate income persons, and number of housing units. This formula allocation process awards CDBG and HOME funding to the City of Fayetteville. Each year, the Community Resources Department submits an Action Plan to the U.S. Department of Housing and Urban Development (HUD) outlining the proposed uses of CDBG and HOME funding. The Community Development and Assistance Programs (CDAP) Advisory Board voted at the September 27, 2023, meeting and recommended the following nonprofit subrecipients be included in the 2024 Action Plan: CASA of NWA, St James Missionary Baptist Church, and WelcomeHealth. If HUD approves the 2024 Action Plan, a CDBG Agreement and HOME Agreement will be issued by HUD. These agreements must be executed, returned to the HUD Field Office in Little Rock, and then sent to HUD in Washington D.C. for the release of funds. DISCUSSION: Grant amounts vary each year based upon the funding levels authorized by Congress through the annual federal budget process. The awards for 2024 are CDBG $ $795,284 and HOME $413,791. The grant funding detail submitted to HUD in the 2024 Action Plan is as follows: Community Development Block Grant (CDBG) ADMINISTRATION $ 125,648 HOUSING $ 488,858 REDEVELOPMENT $ 95,778 PUBLIC SERVICES $ 85,000 CASA of NWA $ 10,000 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov St James Missionary Baptist Church $ 20,000 WelcomeHealth $ 20,000 SAFE Program $ 35,000 CDBG Total $ 795,284 HOME Investment Partnership Program (HOME) $ 413,791 GRAND TOTAL $ 1,209,075 Approving the Mayor’s authority to execute the 2024 CDBG and HOME Agreements when issued by HUD will reduce the waiting time for HUD to release the funds. This will allow for a faster start to both internal and external programs which assist low-and-moderate income residents in Fayetteville. On November 21, 2023, City Council approved the 2024 budget including $762,000 for CDBG and $500,000 for HOME. The HUD CDBG award for 2024 is $795,284, a funding increase of $33,284. The HUD HOME award for 2024 is $413,791, a funding decrease of $86,209. Approval of the budget adjustment will recognize the changes. BUDGET/STAFF IMPACT: 2024 CDBG budget increase of $33,284; 2024 HOME budget decrease of $86,209. ATTACHMENTS: SRF (#3), BA (#4), GY2024 Action Plan (#5) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-310 Mayor’s Signature Authority – 2024 CDBG & HOME and Budget Adjustment A RESOLUTION TO APPROVE THE 2024 COMMUNITY DEVELOPMENT BLOCK GRANT PLAN (CDBG), TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AND HOME GRANT AGREEMENTS FOR 2024 WHEN RECEIVED IN THE TOTAL AMOUNT OF $1,209,075.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2024 Community Development Block Grant Plan and authorizes Mayor Jordan to execute the 2024 Community Development Block Grant Agreement and HOME Investment Partnerships Program Agreement in the total amount of $1,209,075.00 when received, as shown below: Administration $125,648.00 Housing Program $488,858.00 Court Appointed Special Advocates of NWA $ 10,000.00 Welcome Health $ 20,000.00 Redevelopment Program $ 95,778.00 St. James Missionary Baptist Church $ 20,000.00 SAFE Program $ 35,000.00 Home Investments Partnership Program $413,791.00 ________________ Total $1,209,075.00 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2024-310 Item ID 7/16/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Yolanda Fields 6/26/2024 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the Mayor's signature authority to execute the 2024 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Agreements when issued by HUD. Staff also recommends approval of a budget adjustment to recognize the changes in funding. Budget Impact: 2180.642.4940-5315.00 2180.642.4920-5315.00 Community Development Account Number Fund N/A N/A Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,000,563.00 Expenses (Actual+Encum)$36,537.02 Available Budget $964,025.98 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?Yes Budget Adjustment $(52,925.00) $239.00 Remaining Budget $911,100.98 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 COMMUNITY RESOURCES (642) Adjustment Number 2024 Requestor:Yolanda Fields BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a budget adjustment to recognize the changes in 2024 CDBG and HOME funding. COUNCIL DATE:7/16/2024 ITEM ID#:2024-310 Holly Black 6/27/2024 8:00 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024624TOTAL(52,925)(52,925) Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 2180.642.4930-4320.00 -33,284 RE Grant Funding CDBG 2180.642.4940-5315.00 33,284 -EX Contract Services -- 2180.642.4920-4340.00 -(86,209)RE HUD HOME Investment Partnership Grant 2180.642.4920-5315.00 (86,209)-EX Contract Services -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Annual Action Plan 2024 1 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 2 OMB Control No: 2506-0117 (exp. 09/30/2021) Executive Summary AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The Annual Action Plan (AAP) is one of the requirements for the City of Fayetteville to receive funds through the Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program for entitlement cities and for the HOME Investment Partnership Program (HOME). This AAP was developed from the 2021-2025 Consolidated Plan (Con Plan) needs assessment for low- and moderate-income residents. While the needs identified in the Con Plan exceed the funding available to address all of them; the City of Fayetteville addresses the identified needs as fully as possible. The 2024 AAP will detail how the City of Fayetteville plans to address the identified needs during the current grant year. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. The 2021-2025 ConPlan documents the needs assessment, market analysis, consultation with community stake holders, and past performance that were all utilized to develop the priority needs for the City of Fayetteville. The priority needs for CDBG are housing, redevelopment, public services, and public facilities. Housing will focus on maintaining the affordable housing stock/preventing homelessness through rehabilitation and repair of LMI owner-occupied homes. Redevelopment provides code compliance assistance for LMI homeowners who are financially and/or physically unable to correct code violations. Public services and public facilities are funded through a competitive grant process with the Community Development and Assistance Programs (CDAP) Advisory Board recommending which projects will be included in the annual action plan if requests exceed available funding. The priority needs for the HOME funds will be to expand the availability of affordable housing. Annual Action Plan 2024 3 OMB Control No: 2506-0117 (exp. 09/30/2021) 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Each year, the City is required to submit a Consolidated Annual Performance Evaluation Report (CAPER) to HUD, reporting on the activities that were funded with CDBG and HOME, the amount spent, and the beneficiaries assisted. The City submits the required reports annually and HUD has accepted the reports each year. In addition to meeting HUD requirements, the CAPER provides the City with an opportunity to review past performance and utilize the information as a component of determining future needs. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. The City of Fayetteville CDBG and HOME activities are designed and carried out based on local needs. Through public meetings, consultation with area public and non-profit service agencies, informal discussion with citizens, studies, city staff and special purpose committees; input from community stakeholders is sought and integrated into designating action priorities. In addition, a Community Development Outreach Quarterly publication serves to inform the community of current and future program projects and services. The Outreach Quarterly is distributed electronically to those who sign up. We realize that even in our connected age not everyone has access to the internet; therefore, the Outreach Quarterly is also distributed in printed form to more than 50 locations throughout our community. The Outreach Quarterly also provides the community with program contact information so that community members can get more information as well as provide feedback/input. We host and participate in community events to both provide information about the programs we offer and to receive input from citizens regarding our programs and community needs. A summary of the Action Plan and Budget were published, in conjunction with announcing the public comment period and a public hearing, in the Northwest Arkansas Democrat Gazette on May 19 and May 26, 2024. It was also published in the May 29th issue of La Prensa Libre (Spanish language weekly). Finally, the information was posted to the City’s website at https://www.fayetteville- ar.gov/648/Community-Development-Block-Grant-CDBG throughout the public comment period. The public comment period ran from May 20, 2024 to June 18, 2024. A public hearing was held on June 5, 2024 at 5:30 pm. A draft of the Year 4 Action Plan was made available to the public on-line at https://www.fayetteville-ar.gov/648/Community-Development-Block-Grant-CDBG, in the Community Resources Office, and emailed by request throughout the public comment period. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Annual Action Plan 2024 4 OMB Control No: 2506-0117 (exp. 09/30/2021) A public comment period for the GY2024 Action Plan was held from May 20, 2024 to June 18, 2024. A Public Hearing was held at 5:30 p.m. on Wednesday June 5, 2024. There were no public comment(s) received 6. Summary of comments or views not accepted and the reasons for not accepting them There were no comments or views submitted that were not accepted. 7. Summary The City of Fayetteville has completed the 2024 Action Plan according to HUD requirements. The funding decisions have been guided by the needs assessment, market analysis, census data, consultation and partnership with service providers, public input, and past performance data as detailed in the 2021- 2025 Con Plan and the 2023 CAPER. Annual Action Plan 2024 5 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator FAYETTEVILLE Community Resources Department HOME Administrator FAYETTEVILLE Economic Vitality Department Table 1 – Responsible Agencies Narrative (optional) The City of Fayetteville is the Lead Agency for the City of Fayetteville CDBG Entitlement and HOME funds. The Community Resources Department is the administrator of the CDBG funds, and the Economic Vitality Department is the administrator of HOME funds for the City of Fayetteville. Consolidated Plan Public Contact Information Yolanda Fields, CGFM Community Resources Director/Equity Officer can receive inquiries/comments regarding the Consolidated Plan. She can be reached by: Email - yfields@fayetteville-ar.gov, Phone - 479.575.8290, or Mail - City of Fayetteville, Community Resources Department, Attn: Yolanda Fields, 113 W Mountain St, Fayetteville AR 72701. Annual Action Plan 2024 6 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction The City of Fayetteville strives to connect with all entities in our community; especially those that work with the LMI population. Community Resources recognizes that it takes input from throughout the community to identify community needs and determine areas where services can be enhanced. While the City currently uses a variety of methods to reach out to the community, such as the outreach quarterly, community events, outreach activities, participation in area boards/committees, etc.; we also continue to explore new ways of increasing participation with individuals, organizations, and businesses. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) The City of Fayetteville Community Resources Department uses a variety of methods/activities to enhance coordination. Community Resources organizes community events throughout the year to both provide information about our programs and receive feedback from the community. One example is the annual CDBG in the Park event which brings together community members, local agencies and the City's CDBG programs. We encourage local service providers to participate in these events, as they are free of charge to them and thus an effective way to reach out to the community. Community Resources also participates in community events put on by other organizations. Community events serve multiple purposes including; enhancing coordination between agencies, getting information out to the community, and providing the community opportunities to ask questions and provide input on community needs. All Community Resources staff and members of the Community Development and Assistance Programs (CDAP) Advisory Board work to engage with the community and raise awareness of our programs. We have recently designated a staff member as a Community Ambassador who, in addition to their other duties, seeks out opportunities weekly to attend events, meetings, etc. of local groups to provide information about our programs and share ways they can support our efforts. Outreach presentations are another way to enhance coordination and Community Resources does presentations at a variety of organizations and is always looking for new locations to expand to. We do presentations to organization staff, clientele, or both; depending upon the needs of the organization. These presentations ensure that local organizations and/or the organization's clients know the resources that are offered through CDBG and provide an opportunity for organizations/individuals to share what their needs are. Annual Action Plan 2024 7 OMB Control No: 2506-0117 (exp. 09/30/2021) The subrecipient grant process brings many of the local service providers to the table through the grant workshop and subsequent grant application process. Discussion at the grant workshop and the grant applications provide information on what the current needs of various providers in the community are. Technical assistance is provided throughout the year to current and potential subrecipients and is another method of finding out what the needs of the community are. The HOME coordination efforts will be developed as part of program implementation. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City of Fayetteville is an active member of the Northwest Arkansas Continuum of Care (NWA CoC). We attend CoC board meetings, membership meetings, and participate with the other members in local efforts address the needs of the homeless and potential homeless in our community and Northwest Arkansas as a whole. We participate in the CoC led annual Point In Time and Homeless Inventory counts. The NWA CoC is the lead agency for the NWA application for HUD Continuum of Care funds which the City of Fayetteville receives for the Hearth Program. The Hearth Program provides Permanent Supportive Housing to the homeless and chronically homeless in Fayetteville. We also consult with the CoC and member agencies, whenever requested, to address specific community needs. Community Resources staff participate in the weekly CoC Case Conferencing meetings and monthly Coordinated Entry meetings. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Fayetteville provides input to the NWA Continuum of Care (CoC) at the CoC meetings. We attend board meetings, membership meetings, and participate in subcommittees where decisions are made regarding the development and implementation of performance standards, policies and procedures, and other areas related to addressing the needs of homeless persons in NWA. We also participate in the development of the NWA CoC strategic plan. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Annual Action Plan 2024 8 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Arts Live Theatre Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Arts Live Theatre (ALT) through their participation in the CDBG Public Facility Lease Program, the Subrecipient Grant process and involvement in community activities/events. 2 Agency/Group/Organization Arkansas Dept. of Health - Office of Minority Health Agency/Group/Organization Type Health Agency Other government - State What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Diversity, Equity, and Inclusion Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with AR Dept. of Health - Office of Minority Health through community work groups. 3 Agency/Group/Organization Big Brothers Big Sisters of Northwest Arkansas, Inc. Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Non-Housing Community LMI Needs Annual Action Plan 2024 9 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with BBBS of NWA through their participation in the Subrecipient Grant process and through involvement in community activities/events. 4 Agency/Group/Organization CASA of Northwest Arkansas Agency/Group/Organization Type Services-Children Services - Victims What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with CASA of Northwest Arkansas through their participation in the Subrecipient Grant process and through involvement in community activities/events. 5 Agency/Group/Organization Central United Methodist Church Agency/Group/Organization Type Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Central United Methodist Church (Genesis Church) through their participation in the NWA CoC, NWA CoC Case Conferencing, Subrecipient Grant process and through involvement in community activities/events. Annual Action Plan 2024 10 OMB Control No: 2506-0117 (exp. 09/30/2021) 6 Agency/Group/Organization Community Clinic NWA Agency/Group/Organization Type Health Agency What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Non-Homeless Special Needs Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Community Clinic NWA through their participation in the Subrecipient Grant process and through involvement in community activities/events. 7 Agency/Group/Organization Credit Counseling of Arkansas, Inc Agency/Group/Organization Type Services - Housing Services-Education What section of the Plan was addressed by Consultation? Non-Homeless Housing & Credit Counseling Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with CCOA through their participation in the Subrecipient Grant process and through involvement in community activities/events. 8 Agency/Group/Organization Donald W Reynolds Boys & Girls Club of Fayetteville Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Annual Action Plan 2024 11 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Boys & Girls Club through their participation in the Subrecipient Grant process and through involvement in community activities/events. 9 Agency/Group/Organization Elizabeth Richardson Center Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-Education Services-Employment What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Elizabeth Richardson Center (ERC) through their participation in the CDBG Public Facility Lease Program, the Subrecipient Grant process and involvement in community activities/events. 10 Agency/Group/Organization EngageNWA Agency/Group/Organization Type Business and Civic Leaders What section of the Plan was addressed by Consultation? Diversity, Equity, and Inclusion Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with the EngageNWA through participation in meetings and their diversity, equity, and inclusion work. Annual Action Plan 2024 12 OMB Control No: 2506-0117 (exp. 09/30/2021) 11 Agency/Group/Organization Economic Opportunity Agency of Washington County (EOAWC) Agency/Group/Organization Type Services-Children Services-Education Community Action Agency - LIHEAP What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with EOA through their participation in the CDBG Public Facility Lease Program (Ellen Smith Head Start), the Subrecipient Grant process and involvement in community activities/events. 12 Agency/Group/Organization Fayetteville Fire Department Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Fayetteville Fire Department is active in the community and a source of information regarding community needs. 13 Agency/Group/Organization Fayetteville Housing Authority Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs Homelessness Needs - Veterans Annual Action Plan 2024 13 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with the Fayetteville Housing Authority through the consulting/sharing of their 5-year annual plans; as well as, their participation in the NWA CoC, the Subrecipient Grant process and involvement in community activities/events. 14 Agency/Group/Organization Fayetteville Planning Division Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Fayetteville Planning Division is involved with the community and a source of information regarding community needs. 15 Agency/Group/Organization Fayetteville Police Department Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Fayetteville Police Department is active in the community and a source of information regarding community needs. Fayetteville PD has also created a Crisis Intervention Response Team (CIRT) that utilizes Social Services Advocates and non-uniform police to respond to those facing crisis in the community and connect them with community resources. The CIRT has collaborated with our department and are an additional source of information regarding community needs. 16 Agency/Group/Organization Fayetteville Senior Activity and Wellness Center Agency/Group/Organization Type Services-Elderly Persons Annual Action Plan 2024 14 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Senior Activity & Wellness Center through their participation in the Subrecipient Grant process and through involvement in community activities/events. 17 Agency/Group/Organization Fayetteville Veterans Affairs Agency/Group/Organization Type Other government - Federal What section of the Plan was addressed by Consultation? Homelessness Needs - Veterans Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with the VA through participation in the NWA Continuum of Care and through involvement in community activities/events. 18 Agency/Group/Organization Habitat for Humanity of Washington County Agency/Group/Organization Type Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Habitat for Humanity through their participation in the Subrecipient Grant process and through involvement in community activities/events. Annual Action Plan 2024 15 OMB Control No: 2506-0117 (exp. 09/30/2021) 19 Agency/Group/Organization Hark at Excellerate Foundation Agency/Group/Organization Type Services - Housing Services-homeless Foundation What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Hark through partnership, involvement with housing and homelessness, participation in the NWA CoC, and through involvement in community activities/events. 20 Agency/Group/Organization Havenwood Transitional Housing Facility Agency/Group/Organization Type Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Havenwood through participation in the NWA Continuum of Care, NWA CoC case conferencing/coordinated entry meetings, and through involvement in community activities/events Annual Action Plan 2024 16 OMB Control No: 2506-0117 (exp. 09/30/2021) 21 Agency/Group/Organization LifeSource International Agency/Group/Organization Type Services-Children Services-homeless Services-Health Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with LifeSource through their participation in the CDBG Public Facility Lease Program, the Subrecipient Grant process and through involvement in community activities/events. 22 Agency/Group/Organization Magdalene Serenity House Agency/Group/Organization Type Services - Housing Services - Trauma, Additions, & incarceration What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Magdalene Serenity House through their participation in the Subrecipient Grant process and through involvement in community activities/events. 23 Agency/Group/Organization NWA Continuum of Care Agency/Group/Organization Type Regional organization Annual Action Plan 2024 17 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The NWA Continuum of Care (CoC) is consulted through participation as a member of the group, having a seat on the board, partnerships & interactions with other member agencies and through involvement in community activities/events. 24 Agency/Group/Organization OneCommunity Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with OneCommunity through their participation in the Subrecipient Grant process and through involvement in community activities/events. 25 Agency/Group/Organization Ozark Guidance Agency/Group/Organization Type Services-Health What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Annual Action Plan 2024 18 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Ozark Guidance through participation in the NWA Continuum of Care, their participation in the Subrecipient Grant process and through involvement in community activities/events. 26 Agency/Group/Organization Peace at Home Family Shelter Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children Homelessness Strategy Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Peace at Home through participation in the NWA Continuum of Care, their participation in the Subrecipient Grant process and through involvement in community activities/events. 27 Agency/Group/Organization St James Baptist Church Agency/Group/Organization Type Services - Food Insecurity What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with St. James Missionary Baptist Church through their participation in the Subrecipient Grant process and through involvement in community activities/events. Annual Action Plan 2024 19 OMB Control No: 2506-0117 (exp. 09/30/2021) 28 Agency/Group/Organization The Salvation Army-Fayetteville Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with The Salvation Army through participation in the NWA Continuum of Care, their participation in the Subrecipient Grant process and through involvement in community activities/events. 29 Agency/Group/Organization Seeds that Feed Agency/Group/Organization Type Services - Food Insecurity What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Seeds that Feed through their participation in the Subrecipient Grant process and through involvement in community activities/events. 30 Agency/Group/Organization 7hills Homeless Center Agency/Group/Organization Type Services - Housing Services-homeless Annual Action Plan 2024 20 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with 7hills Homeless Center through participation in the NWA Continuum of Care, their participation in the Subrecipient Grant process and through involvement in community activities/events. 31 Agency/Group/Organization Sources Agency/Group/Organization Type Housing Services-Persons with Disabilities Services-Employment What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with Sources for Independent Living through their eligibility to participate in the Subrecipient Grant process and through involvement in community activities/events. 32 Agency/Group/Organization UAMS NW Regional Campus Agency/Group/Organization Type Health Agency What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Annual Action Plan 2024 21 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with UAMS through their participation in the Subrecipient Grant process and through involvement in community activities/events. 33 Agency/Group/Organization Washington County Health Unit - Fayetteville Agency/Group/Organization Type Services-Persons with HIV/AIDS Services-Health Health Agency Other government - State What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with the Washington County Health Unit as needed and through involvement in community activities/events. 34 Agency/Group/Organization Welcome Health Agency/Group/Organization Type Services-Health Services-Education Health Agency What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Non-Housing Community LMI Needs Annual Action Plan 2024 22 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with WelcomeHealth through their participation in the Subrecipient Grant process and through involvement in community activities/events. 35 Agency/Group/Organization Yvonne Richardson Community Center - YRCC Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Housing Community LMI Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? We consult with YRCC through their participation in the Subrecipient Grant process and through involvement in community activities/events. Identify any Agency Types not consulted and provide rationale for not consulting There are no agency types, that we are aware of, in our community that were not consulted. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care NWA Continuum of Care The City of Fayetteville Community Resources Department takes needs identified by the NWA CoC into account as part of the development of the Consolidated Plan. Fayetteville Housing Authority Plan Fayetteville Housing Authority The goal overlap can vary from year to year. The City of Fayetteville receives a copy of the FHA plan annually to ensure consistency with the City's Consolidated Plan. Table 3 – Other local / regional / federal planning efforts Annual Action Plan 2024 23 OMB Control No: 2506-0117 (exp. 09/30/2021) Narrative (optional) We work with all departments/divisions of the City; however, there are three that work closely with us in regard to the Consolidated Plan. The Fayetteville Police Department, Fayetteville Fire Department and the Planning Division are three city areas that are out in the community and interacting with citizens on a regular basis allowing them to see and hear needs of the community. The information that they provide is taken into account when developing the Consolidated Plan. At the state level we work closely with our HUD Little Rock Field Office. We utilize the expertise and technical assistance available as needed. The good relationship we have with the Field Office led to the City taking on the Fayetteville SNAPS grants in 2016 when a local non- profit determined that they were no longer able to do so. We are using CDBG as match for the SNAPS funds that are being utilized to provide housing to homeless and chronically homeless in Fayetteville. Annual Action Plan 2024 24 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of Fayetteville CDBG activities are designed and carried out based on local needs. Through public meetings, consultation with area public and non-profit service agencies, informal discussion with citizens, city staff, and special purpose committees; input from community stakeholders is sought and integrated into designating action priorities. In addition, a Community Development Outreach Quarterly publication serves to inform the community of current and future program projects and services. The Outreach Quarterly is emailed to those who sign up and is available on the City website. We realize that, even in our connected age, not everyone has access to the internet; therefore, the Outreach Quarterly is also distributed in printed form to more than 50 locations in our community. The Outreach Quarterly provides the community with program contact information so they can provide feedback/input. We implement and participate in community events to both provide information about the programs we offer and to receive input from citizens about our programs and community needs. A summary of the Action Plan and Budget was published in conjunction with, announcing the public comment period and a public hearing for the Consolidated Plan, in the Northwest Arkansas Democrat Gazette on May 19, 2024 and May 26, 2024. It was also published in the May 29th and June 12th issues of the weekly publication La Prensa Libre (Spanish language newspaper). It was also announced on City social media. Finally, the information was posted to the City’s website at http://www.fayetteville-ar.gov throughout the public comment period. The public comment period ran from May 20, 2024 to June 18, 2024. A public hearing was held on June 5, 2024 at 5:30 pm. A draft of the Year 4 Action Plan was made available to the public on the City website and by request throughout the public comment period. Community Resources reviews our citizen participation process regularly and seeks opportunities to expand community access and increase citizen participation. Organizations in the community seeking funding assistance receive technical support throughout the Subrecipient Grant Process. This begins in August with a mandatory grant workshop for all entities seeking funding for the upcoming year. The grant workshop provides all organizations that want to submit an application with a walk through of the grant application and an opportunity to ask questions and provide input. Those applicants included in the Action Plan receive technical support throughout the grant year to answer any questions and provide support/assistance throughout the entire time they are receiving CDBG funds. Technical assistance is also offered September - July to potential Annual Action Plan 2024 25 OMB Control No: 2506-0117 (exp. 09/30/2021) applicants that want to learn more about the subrecipient grant program. Technical assistance is not offered in August during the grant application process timeframe. Citizen Participation Outreach Sort Ord er Mode of Outrea ch Target of Outrea ch Summary of response/attendan ce Summary of comments receiv ed Summary of comme nts not accepted and reasons URL (If applicable) 1 Newspaper Ad Non-English Speaking - Specify other language: Spanish (La Prensa Libre weekly paper) Non- targeted/broad community There isn't a method to track how many people see the ads. Comments received are summarized in the public hearing section below. There were no comments provided that were not accepted. Annual Action Plan 2024 26 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Ord er Mode of Outrea ch Target of Outrea ch Summary of response/attendan ce Summary of comments receiv ed Summary of comme nts not accepted and reasons URL (If applicable) 2 Internet Outreach Non- targeted/broad community We utilize the City of Fayetteville website, social media, and the Community Resources Department Facebook page (Ranger's Pantry Pet Food Bank) to announce public comment periods and public hearing dates. We also utilize the City of Fayetteville website to post copies of the current Action Plan and CAPER making them accessible to the community for review and comment. Comments received are summarized in the public hearing section below. There were no comments provided that were not accepted. https://www.fayettevil le-ar.gov/ and https://www.fayettevil le- ar.gov/648/Communit y-Development-Block- Grant-CDBG Annual Action Plan 2024 27 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Ord er Mode of Outrea ch Target of Outrea ch Summary of response/attendan ce Summary of comments receiv ed Summary of comme nts not accepted and reasons URL (If applicable) 3 Public Hearing Non- targeted/broad community A public hearing was held on Wednesday June 5, 2024 at 5:30 pm. The hearing was attended by 4 people. We have tried a variety of means to increase participation and continue to explore new ways to generate interest. The City has excellent response/attendan ce at our community events and continues working toward better response to our public hearings. There were no comments received by the deadline on the Year 4 Action Plan. The comment period summary is in the attachments. There were no comments provided that were not accepted. Annual Action Plan 2024 28 OMB Control No: 2506-0117 (exp. 09/30/2021) 4 Outreach Quarterly (newsletter) Minorities Non- targeted/broad community Residents of Public and Assisted Housing Homeless, Senior Citizens The Community Resources Outreach Quarterly includes information on any upcoming activities, including the Consolidated Plan, Action Plan, and CAPER public comment periods. There is no method of tracking how many people provide responses due to the Outreach Quarterly. The 50+ locations where print copies of the newsletter are distributed reach segments of the population that may not have easy access to the internet or the local paper. Comments received are summarized in the public hearing section above. There were no comments provided that were not accepted. Annual Action Plan 2024 29 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 4 – Citizen Participation Outreach Annual Action Plan 2024 30 OMB Control No: 2506-0117 (exp. 09/30/2021) Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The City of Fayetteville recognizes that there are fluctuations in the annual allocation of CDBG funds and in the amount of program income taken in annually. We prepared our initial (estimated) annual budget with the knowledge that there would be adjustments made when notification of the actual allocation is received. The information below is based in the actual 2024 annual allocation. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 795,284 0 0 795,284 734,600 Actual funding for 2024 (Year 4) is shown on the Annual Allocation line. The Remainder of the Con Plan, Year 5 (2025), estimate is based on the 2024 (Year 4) actual allocation amount. Annual Action Plan 2024 31 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 413,791 0 0 413,791 611,493 HOME funding was not received until Year 3 (2023) of the current ConPlan. The Expected Amount Available Remainder of ConPlan (Year 5) is an estimated amount based on the Year 4 actual amount. Table 5 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The CDBG program does not have a match requirement. There are times when subrecipients are able to utilize their CDBG award to leverage additional funding into their programs. The Hearth Program Case Managers are funded through CDBG which is used as match for the SNAPS grants that provide housing assistance to the formerly homeless. HOME is in the developmental stage for Fayetteville and does not require ongoing match. The City did provide the funding to meet the HOME year one threshold requirement. As the Fayetteville HOME program evolves there may be instances when CHDOs are able to utilize their HOME funding allocation to leverage additional funding into their project. Annual Action Plan 2024 32 OMB Control No: 2506-0117 (exp. 09/30/2021) If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Fayetteville has four properties that were purchased with CDBG funds and are utilized in our CDBG Public Facility Lease Program. When one of the four buildings become available they are offered through a competitive application process to local non-profits that benefit exclusively or primarily LMI residents of Fayetteville. Applicants must show that their utilization of the property fits within HUD Guidelines and will benefit the LMI population. Upon being awarded a CDBG Public Facility Lease the non-profit signs an agreement leasing the property for $1/year with the understanding that they are responsible for utilities, insurance, and routine maintenance/upkeep on the property. Annual Action Plan 2024 33 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Administration and Planning 2021 2025 Administration and Planning Administration and Planning CDBG: $125,648 2 Housing 2021 2025 Affordable Housing Housing CDBG: $488,858 Homeowner Housing Rehabilitated: 10 Household Housing Unit 3 Redevelopment 2021 2025 Affordable Housing Redevelopment CDBG: $95,778 Housing Code Enforcement/Foreclosed Property Care: 5 Household Housing Unit 4 Public Services 2021 2025 Homeless Non-Homeless Special Needs Non-Housing Community Development Public Services CDBG: $85,000 Public service activities other than Low/Moderate Income Housing Benefit: 412 Persons Assisted Annual Action Plan 2024 34 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 Public Facilities 2021 2025 Public Housing Homeless Non-Homeless Special Needs Non-Housing Community Development Public Facilities CDBG: $0 6 Affordable Housing 2023 2025 Affordable Housing Affordable Housing HOME: $413,791 Homeowner Housing Added: 3 Household Housing Unit Table 6 – Goals Summary Goal Descriptions 1 Goal Name Administration and Planning Goal Description Administration and Planning funds are used for a portion of the salary and benefits of the Community Resources Director, administrative staff, office supplies, travel and training costs, some Fair Housing activities and other costs associated with administration of community development activities. CDBG funds allocated - $125,648. Location: 100 W Rock Street Suite 160, Fayetteville, Arkansas 72701. Annual Action Plan 2024 35 OMB Control No: 2506-0117 (exp. 09/30/2021) 2 Goal Name Housing Goal Description The Housing Program provides housing rehabilitation and repairs to low and moderate income persons in owner-occupied housing. The rehabilitation services are offered up to $30,000 on a single property. The program provides labor, materials, project management, Lead Based Paint (LBP) Hazard Control, and other associated costs to bring a home into compliance with State and City Housing Codes. Emphasis is placed on repairs that improve energy efficiency, alleviate deferred maintenance conditions, provide safety devices and/or replace principal fixtures and components. CDBG funds allocated - $488,858 which includes salary and program delivery costs for management and oversight of all housing programs; including the Hearth Program case managers. Ten households to be served with rehabilitation/repair of owner-occupied homes. Location: Citywide, when there is a waiting list applicants are prioritized according to established criteria to give highest priority to those most in need of services. Priority criteria include: very low income, elderly, disabled, single-parent household, and lead-based paint hazards in home. 3 Goal Name Redevelopment Goal Description Program activities conducted throughout Fayetteville, include code compliance, clearance and demolition, and when funds are available land acquisition for attainable housing. Five households to be served. CDBG funds allocated - $95,778 which includes salary and program delivery costs for management and oversight of all goal related activities. Location: Throughout the City of Fayetteville. 4 Goal Name Public Services Goal Description Providing public services to LMI residents through internal programming and the Subrecipient Grant Program for non- profits providing services to Fayetteville residents. In the 2024 (Year 4) Action Plan there will be one (1) internal project and three (3) external subrecipients funded for a total of $85,000. The internal project is the SAFE Program - $35,000 and the subrecipients in 2024 (Year 4) are: CASA of NWA - $10,000; St. James Missionary Baptist Church - $20,000; and WelcomeHealth - $20,000. Public services allocations were made taking the funding cap into consideration. Annual Action Plan 2024 36 OMB Control No: 2506-0117 (exp. 09/30/2021) 5 Goal Name Public Facilities Goal Description Public facility projects assist with renovation and development of facilities utilized by local non-profit organizations to provide services to LMI Fayetteville residents. The GY2024 (Year 44) plan does not have any public facility projects at this time. 6 Goal Name Affordable Housing Goal Description Expand the availability of affordable housing through two possible strategies, the construction of new affordable housing with CHDOs and/or utilizing HOME funding to partner with CHDOs on existing projects to expand affordable housing. Three households to be served. HOME funds allocated - $413,791. Location: Citywide Annual Action Plan 2024 37 OMB Control No: 2506-0117 (exp. 09/30/2021) Projects AP-35 Projects – 91.220(d) Introduction The City of Fayetteville Priority Needs and the Subrecipient Grant Process determined the internal and subrecipeint projects to be included in the Annual Action Plan for GY2024 (Year 4). The projects listed below are the City of Fayetteville and Subrecipient projects that will be undertaken in GY2023. Projects # Project Name 1 Administration and Planning 2024 2 Housing Program 2024 3 Redevelopment Program 2024 4 SAFE Program PS 2024 5 CASA of NWA PS 2024 6 St. James Missionary Baptist Church PS 2024 7 WelcomeHealth PS 2024 8 Affordable Housing 2024 Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Annual Action Plan 2024 38 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-38 Project Summary Project Summary Information Annual Action Plan 2024 39 OMB Control No: 2506-0117 (exp. 09/30/2021) 1 Project Name Administration and Planning 2024 Target Area Goals Supported Administration and Planning Needs Addressed Administration and Planning Funding CDBG: $125,648 Description Administration and Planning funds are used for a portion of the salary and benefits of the Community Resources Director, administrative staff, office supplies, travel and training costs, some Fair Housing activities and other costs associated with administration of community development activities. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities Funding for administration and planning costs of the grant are allowed for CDBG. CDBG rules do not require that beneficiaries be reported for administration and planning activities; therefore, there is not a goal outcome indicator selected. Location Description Administration and planning activities occur at the Community Resources office located at 100 W Rock Street Suite 160, Fayetteville AR 72701. Planned Activities Administration and planning activities necessary to provide program oversight, implementation, and planning. 2 Project Name Housing Program 2024 Target Area Goals Supported Housing Needs Addressed Housing Funding CDBG: $488,858 Description The Housing Program does rehabilitation and repair to bring low- and moderate- income owner occupied residences in Fayetteville up to city code, increase energy efficiency, and address lead-based paint issues. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities We estimate that 10 housing rehabilitation/repair projects will be completed on LMI owner-occupied homes. Annual Action Plan 2024 40 OMB Control No: 2506-0117 (exp. 09/30/2021) Location Description Citywide, when there is a waiting list, applicants are prioritized according to established criteria to give highest priority to those most in need of services. Priority criteria include: very low income, elderly, disabled, single-parent household, and lead-based paint hazards in the home. Planned Activities The Housing Program will provide housing rehabilitation/repair to qualified applicants. The program provides labor, materials, project management, Lead Based Paint (LBP) Hazard Control, and other associated costs to bring a home into compliance with State and City Housing Codes. Emphasis is placed on repairs that improve energy efficiency, alleviate deferred maintenance conditions, provide safety devices, and/or replace principal fixtures and components. 3 Project Name Redevelopment Program 2024 Target Area Goals Supported Redevelopment Needs Addressed Redevelopment Funding CDBG: $95,778 Description Code compliance assistance provided to low- and moderate- income owner-occupied properties in the City of Fayetteville. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities We estimate providing redevelopment to 5 LMI owner-occupied households. Location Description Citywide Planned Activities The Redevelopment Program will provide code compliance assistance to qualified applicants. The program provides labor, project management, and other associated costs to bring a property into compliance with City codes. 4 Project Name SAFE Program PS 2024 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $35,000 Annual Action Plan 2024 41 OMB Control No: 2506-0117 (exp. 09/30/2021) Description The SAFE (Shelter Assistance From Extreme Weather) Program will provide sheltering services for the Fayetteville unsheltered community during times of extreme weather. The SAFE Program is implemented in collaboration with local homeless service providers. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities We estimate the SAFE Program will assist 100 unsheltered individuals in Fayetteville during periods of extreme weather. Location Description Services will be provided in Southeast Fayetteville where local homeless service providers are located. Planned Activities The SAFE Program will provide extra emergency sheltering for people who are homeless during periods of weather that threaten the health and safety of homeless individuals and families in our community when there is not sufficient emergency sheltering capacity. The program is designed to fund time-limited, temporary sheltering. It will not provide funding for sheltering outside of weather related emergencies. 5 Project Name CASA of NWA PS 2024 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $10,000 Description The CASA (Court Appointed Special Advocates) of Northwest Arkansas program will be provided with a portion of the costs to provide advocacy to foster children in Fayetteville. Children in this program have experienced potentially life-threatening abuse or neglect which led to removal from the home and placement into foster care. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities CASA of NWA projects serving 25 foster children in Fayetteville. Location Description Citywide; the child is visited at the foster home they have been placed in. Foster homes are located throughout the community. Annual Action Plan 2024 42 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Each child will be visited in their foster home at least once per month. In addition, each child will receive 5-10 hours of advocacy each month to ensure the child is safe, happy, and receiving the appropriate medical, psychological, and educational services. This advocacy also reduces the number of placements (and subsequent trauma) a foster child experiences prior to finding a permanent home. 6 Project Name St. James Missionary Baptist Church PS 2024 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $20,000 Description St. James Missionary Baptist Church will be provided with funding to support their efforts to address food insecurity in Fayetteville Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities St. James Missionary Baptists projects serving 200 Fayetteville beneficiaries. Location Description St. James Missionary Baptist Church operates their food pantry out ot the Squire Jehagen Outreach Center located at 115 S Willow Avenue, Fayetteville AR. Planned Activities St. James Missionary Baptist Church will address food insecurity by allowing individuals access to healthy, nutritious, and culturally appropriate food utilizing an order ahead platform. 7 Project Name WelcomeHealth PS 2024 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $20,000 Description WelcomeHealth will provide access to free medical and dental care to uninsured or underinsured low-income families. Target Date 12/31/2024 Annual Action Plan 2024 43 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities WelcomeHealth estimates that 87 LMI uninsured or underinsured individuals will be assisted. Location Description Medical and dental care will be provided at WelcomeHealth located at 1100 N Woolsey Avenue, Fayetteville AR. Planned Activities WelcomeHealth will provide access to free medical and dental care to uninsured or underinsured low-income families in Fayetteville. Medical services will include (but not be limited to) primary care, health promotion, disease prevention, patient education, mental health counseling and some specialty care. Dental care will include dental exams, x-rays, fillings or extractions, dental hygiene cleanings and education, fluoride treatments and sealants. 8 Project Name Affordable Housing 2024 Target Area Goals Supported Affordable Housing Needs Addressed Affordable Housing Funding HOME: $413,791 Description Expand the availability of affordable housing through two possible strategies, the construction of new affordable housing with CHDOs and/or utilizing HOME funding to partner with CHDOs on existing projects to expand affordable housing. Target Date 12/31/2024 Estimate the number and type of families that will benefit from the proposed activities We estimate three LMI households will be served. Location Description Citywide - actual location(s) tbd. Planned Activities Expand the availability of affordable housing through two possible strategies, the construction of new affordable housing with CHDOs and/or utilizing HOME funding to partner with CHDOs on existing projects to expand affordable housing. Specific activities will be identified as this new program is developed. Annual Action Plan 2024 44 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Funding for all projects is citywide as the LMI population of Fayetteville can be found throughout the city. Geographic Distribution Target Area Percentage of Funds Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City of Fayetteville feels that it is important to reach as much of the LMI population as possible through the projects funded with CDBG funds. Allocations to projects that are available to all LMI residents meet this goal. The basis for allocating investments geographically utilizing HOME funds will be determined as the program is developed. Discussion There have been projects in the past that have targeted specific areas of the community and could be again in the future. The current needs of the community are best met by the projects included in the Action Plan and they are available to LMI residents throughout the City. Annual Action Plan 2024 45 OMB Control No: 2506-0117 (exp. 09/30/2021) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction As detailed in the Con Plan maintaining the affordable housing stock/preventing homelessness is a priority for the City of Fayetteville. This is accomplished through housing rehabilitation/repair to LMI owner-occupied homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when needed addressing lead-based paint issues. The addition of HOME funds in 2023 will expand the City's efforts to address affordable housing as the HOME program is developed and implemented. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 13 Special-Needs 0 Total 13 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 3 Rehab of Existing Units 10 Acquisition of Existing Units 0 Total 13 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion The one-year goal for households (10) to be provided through CDBG housing rehabilitation/repair was determined by the ConPlan and looking at prior years' project numbers. We anticipate supporting 3 households with HOME funds through the production of new units working with a CHDO. However, since this is a new program the possibility exists that the support type could change as the actual program is developed. Annual Action Plan 2024 46 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 47 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 Public Housing – 91.220(h) Introduction The Fayetteville Housing Authority is the public housing provider in Fayetteville. The Fayetteville Housing Authority has the following programs: Public Housing, Project Based Rental Assistance, Housing Choice Vouchers (Section 8), and HUD/VASH. Actions planned during the next year to address the needs to public housing The City of Fayetteville Annual Plan does not have actions specific to public housing in GY2024. The actions planned by the Fayetteville Housing Authority are delineated in the Public Housing sections of the ConPlan. Actions to encourage public housing residents to become more involved in management and participate in homeownership The City of Fayetteville CDBG is not directly involved with these activities; however, through consultation with the Fayetteville Housing Authority and access to their 5-year plan we are aware of activities designed to increase resident involvement. Hillcrest Tower (elderly and disabled) has an active Resident Council that meets regularly. CDBG staff does periodic presentations to this council to provide information about programs we provide and to give residents an opportunity to share information/thoughts/needs with us. The two family complexes (Willow Heights and Lewis Plaza) have implemented neighborhood watch programs in cooperation with the Fayetteville Police Department which will increase resident involvement in keeping their complexes safe. The FHA 5-year plan indicates they have a goal to implement homeownership programs. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Fayetteville Housing Authority is not designated as troubled. Discussion The Fayetteville Housing Authority is an important component of meeting the housing needs of Fayetteville. The City of Fayetteville will continue to support and work with the Fayetteville Housing Authority, including FHA having the option to apply for assistance through the competitive Subrecipient Grant Application process. Annual Action Plan 2024 48 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The City of Fayetteville recognizes the need for homeless and other special needs activities in our community. Participation in the NWA Continuum of Care, consultation/partnership with local service providers, and hosting/participating in community events keep us apprised of the needs in our community. The Subrecipient Grant Program and the provision of staff for the Hearth Program are the primary ways the City addresses homeless and other special needs activities with CDBG funds. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City’s active participation in the NWA Continuum of Care (membership, board, committees, coordinated entry, and case conferencing) and ongoing consultation/partnership with local service providers is our primary method of reaching out to homeless persons and assessing their needs. Hosting and participating in community events is another method utilized to reach the homeless. For example, our annual CDBG in the Park event is widely attended by homeless persons, who in addition to receiving lunch, have an opportunity to learn more about our programs and programs offered by other organizations/agencies in our community. When Fayetteville Animal Services offers vaccination/microchip clinics for the homeless, Community Resources staff attends to provide information about Ranger's Pantry Pet Food Bank. The Yvonne Richardson Community Center has begun a program of providing meals and information to the homeless in Walker Park. Community Resources has a presence at these events quarterly to provide information about our programs. These community events and activities also provide homeless persons the opportunity to share with us what their needs are. Addressing the emergency shelter and transitional housing needs of homeless persons The Subrecipient Grant Program which provides funds for public services and public facilities has been the primary method that the City has to address emergency and transitional housing needs in our community using CDBG funds. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were Annual Action Plan 2024 49 OMB Control No: 2506-0117 (exp. 09/30/2021) recently homeless from becoming homeless again The Subrecipient Grant Program which provides funds for public services and public facilities is one method that the City has to help homeless persons. In the 2024 Action Plan the internal SAFE Program will provide assistance to the unsheltered community during periods of extreme (heat or cold) weather. The City of Fayetteville will, during the period of this action plan, help homeless persons make the transition to permanent supportive housing through the provision of CDBG funded staff to provide oversight and case management for the City of Fayetteville Hearth Program. In addition, the City partners with local service providers and participates in the NWA Continuum of Care to address the issues homeless persons face. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The Subrecipient Grant Program, which provides funds for public services and public facilities, is the method that the City has to help low-income individuals and families receive assistance from other agencies. This action plan includes funding for programming that will address LMI youth needs in our community. The youth centered program will be offered by CASA of NWA (advocacy for abused and neglected children). Uninsured and underinsured individuals will be able to receive medical/dental services from WelcomeHealth. St. James Baptist Church will assist LMI individuals and families experienceing food insecurity by providing food. In addition, the City partners with local service providers and participates in the NWA Continuum of Care to address the issues those at risk of homelessness face. Discussion The City of Fayetteville through the processes described throughout the ConPlan strives to identify and provide support for those in our community who need it most. Funding levels do not allow all of the organizations/agencies that address homeless and special needs activities to receive support in a given year, we utilize the assessment tools available to us to determine the best projects to implement annually. Annual Action Plan 2024 50 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 Barriers to affordable housing – 91.220(j) Introduction: In February of 2016 an Analysis of Impediments to Fair Housing Choice (AI) was completed by J-Quad Planning Group, LLC for the City of Fayetteville. A public policy review was a component of the AI. The AI determined that the City of Fayetteville’s land development codes and zoning regulations address affordable housing and offer the provision of making allowances through the code to allow the construction of a variety of types of housing including single family and multifamily housing. Regulations allow unrelated persons to reside in a single-family structure and have adequate provisions for group homes and special needs populations. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The AI did not identify any public policy barriers to affordable housing. Discussion: Community Resources is cognizant of the importance of being aware of and responding to any proposed public policy changes that could create a barrier to affordable housing. Annual Action Plan 2024 51 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 Other Actions – 91.220(k) Introduction: The areas listed below are explored in greater detail in other sections of the Con Plan, this section broadly describes the actions planned to address the various areas. Actions planned to address obstacles to meeting underserved needs The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community, identify obstacles to meeting underserved needs and provide assistance in addressing them. Actions planned to foster and maintain affordable housing Maintaining the affordable housing stock is a priority for the City of Fayetteville. This is accomplished through housing rehabilitation/repair to LMI owner-occupied homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when needed addressing lead-based paint issues. The City's development of a plan for the HOME funds received in 2023 will further the City's efforts to foster affordable housing. Actions planned to reduce lead-based paint hazards All housing rehabilitation/repair projects the City does adhere to HUD's lead-based paint regulations. Lead-based paint testing is done as required, determined by the age of the home and type/cost of work being performed. When lead-based paint is found lead-based paint hazards are remediated as appropriate according to the LBP regulations. In all rehabilitation projects, lead safe work practices are used at all times when lead is present. Actions planned to reduce the number of poverty-level families The City of Fayetteville partners with local agencies and participates in the NWA Continuum of Care in local efforts to develop goals, programs and policies for reducing the number of poverty-level families. The City of Fayetteville allocates CDBG funds to activities that assist poverty level families in Fayetteville. Specific activities are identified in each year’s Action Plan. Examples of activities we have funded that assist poverty level families include the City’s transportation program for elderly/disabled LMI individuals and public service activities that support abused children, medical/dental needs, and food Annual Action Plan 2024 52 OMB Control No: 2506-0117 (exp. 09/30/2021) insecurity. Actions planned to develop institutional structure The Community Resources Department (CR) of the City of Fayetteville oversees the CDBG programming for our community. CR administers the internal housing, redevelopment, transportation, and SAFE programs that are funded through CDBG. CR also administers and monitors the CDBG funds allocated to public services and public facilities in our community. We ensure that internal and external programs follow HUD guidelines and benefit the LMI population. The City has not identified any gaps in the institutional delivery system. The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community and provide assistance in addressing them. The Subrecipient Grant Program will remain the primary way that we will provide assistance to organizations/agencies in the community that benefit LMI Fayetteville residents. Actions planned to enhance coordination between public and private housing and social service agencies The City of Fayetteville will continue to partner and consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community and provide assistance in addressing them. Discussion: The City recognizes the importance of collaboration/partnership as well as combining the information available from others in our community with the information we have internally to develop actions that will benefit Fayetteville. Annual Action Plan 2024 53 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City of Fayetteville will not use other forms of investment beyond those identified in Section Annual Action Plan 2024 54 OMB Control No: 2506-0117 (exp. 09/30/2021) 92.205. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: Overarching Recapture Requirements Recapture Restrictions Should a HOME Program beneficiary fail to adhere to all applicable affordability requirements, the City of Fayetteville will use the following recapture provisions to ensure the intent of the activity is accomplished or that the un-forgiven portion of the HOME funds are recaptured and used for other activities in the community which are eligible under the HOME program. Recapture Option A. Recapture that portion of HOME Program funding that is unforgiven by the elapsed affordability period or recapture the maximum net proceeds from sale of property (whether recapture is affected through foreclosure or no foreclosure action). Recapture that portion of HOME Program funding that is unforgiven by the elapsed affordability period or recapture the original HOME Program funding invested into a project as outlined within the projects respective HOME Program Funding Project Agreement developed by the City Attorney’s office. B. Net proceeds recovered will be used to: • Reimburse the HOME Program (Approved Activity) for the outstanding balance of HOME funds not repaid or forgiven during the applicable affordability at the time of recapture. • Reimburse the HOME Program (Administration) for “holding costs” or other costs associated with the recapture action (legal fees, insurance, taxes, realtor fees, appraisal, etc.) If net proceeds recaptured are less than the outstanding balance of HOME funds invested in the property (for all approved activities and holding costs incurred), the loss will be absorbed by the HOME Program and all HOME Program requirements would be considered to have been satisfied. If net proceeds recaptured are greater than the outstanding balance of HOME funds invested in the property (for all approved activities and holding costs incurred), the balance of net proceeds would be distributed to the homeowner (or his/her estate). If the recapture of proceeds is effectuated through a completed foreclosure action, and the property is legally owned by City of Fayetteville, Annual Action Plan 2024 55 OMB Control No: 2506-0117 (exp. 09/30/2021) the balance of net proceeds recaptured will inure to the City of Fayetteville. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Duration of Affordability Restrictions The housing being constructed, purchased, or rehabilitated will qualify as affordable housing pursuant according to the requirements of 24 CFR 92.254, for the “Affordability Period” and after the completion of the project, covenants and restrictions in the deed restriction would terminate without any further action required by the owner or the City. Homeownership assistance HOME amount per-unit Minimum period of affordability in years Under $15,000 5 $15,000 to $40,000 10 Over $40,000 15 Termination of Affordability Restrictions The affordability restrictions will terminate due to foreclosure or a transfer of the property in lieu of a foreclosure; however, if the owner obtains an ownership interest in the property before the foreclosure or deed in lieu of foreclosure, during the original affordability period, the affordability restrictions shall be reviewed. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. The City does not intend to use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds. In addition, the funds will not be used to refinance multifamily loans made or insured by any federal program. The City is aware that HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG. 5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with Annual Action Plan 2024 56 OMB Control No: 2506-0117 (exp. 09/30/2021) special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)). The City is not currently planning any HOME TBRA activity. 6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209(c)(2)(ii) and 91.220(l)(2)(vii)). The City is not currently planning any HOME TBRA activity. 7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a). N/A The City strives to meet all program specific requirements as detailed in the enabling legislation and program guidelines. City staff work with subgrantees to ensure that these requirements are met and oversees internal operations towards the same goal. Annual Action Plan 2024 57 OMB Control No: 2506-0117 (exp. 09/30/2021) Attachments Annual Action Plan 2024 58 OMB Control No: 2506-0117 (exp. 09/30/2021) Citizen Participation Comments Annual Action Plan 2024 59 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 60 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 61 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 62 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 63 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 64 OMB Control No: 2506-0117 (exp. 09/30/2021) Grantee SF-424's and Certification(s) Annual Action Plan 2024 65 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 66 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 67 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 68 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 69 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 70 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 71 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 72 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 73 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 74 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 75 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 76 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 77 OMB Control No: 2506-0117 (exp. 09/30/2021) Annual Action Plan 2024 78 OMB Control No: 2506-0117 (exp. 09/30/2021) 2024 CDBG Funding Agreement- 2024 HOME Funding Agreement City of Fayetteville Staff Review Form 2024-0580 ARCHIVED Item ID N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Yolanda Fields 9/12/2024 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division/Department Action Recommendation: Staff recommends the Mayor execute the 2024 CDBG Funding Agreement in the amount of$795,284 and the 2024 HOME Funding Agreement in the amount of$413,790.89. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution# 190-24 Change Order Number: Approval Date: 09/16/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Community Resources Director/ Equity Officer DATE: September 12, 2024 SUBJECT: Staff recommends the Mayor execute the 2024 CDBG Agreement in the amount of$795,284 and the 2024 HOME Agreement in the amount of $413,790.89. RECOMMENDATION: Staff recommends the Mayor execute the 2024 CDBG Agreement in the amount of$795,284 and the 2024 HOME Agreement in the amount of$413,790.89. BACKGROUND: On July 16, 2024, City Council passed Resolution 190-24, which authorized the Mayor to execute the 2024 CDBG Funding Agreement and the 2024 HOME Funding Agreement once received. DISCUSSION: The funding agreement B-24-MC-05-0001 is for CDBG funding in the amount of $795,284 and the funding agreement M24-MC050204 is for HOME funding in the amount of$413,790.89. BUDGET/STAFF IMPACT: No impact. Attachments: 2024 CDBG Funding Agreement 2024 HOME Funding Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Docusign Envelope ID:4093D46D-E80E-4FDB-B8EE-B421D8F666DC Funding Approval/Agreement U.S.Department of Housing and Urban Development Title 1 of the Housing and Community Office of Community Planning and Development Development Act(Public Law 930383) Community Development Block Grant Program OMB Approval No.2506-0193 111-00515R of 20515R exp 1/31/2025 1.Name of Grantee(as shown in item 5 of Standard Form 424) 3a.Grantee's 9-digit Tax ID Number 3b.Grantee's 9-digit DUNS Number City of Fayetteville 716018462 N4PCBXWNAKK7(UE1) 2.Grantee's Complete Address(as shown in item 5 of Standard Forrn 424) 4.Date use of funds may begin 113 WEST MOUNTAIN 01/01/2024 Fayetteville,AR 72701 5a.Project/Grant No.1 6a.Amount Approved B-24-MC-05-0001 $795,284.00(by this action) 5b.Project/Grant No.2 6b.Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development(HUD)and the above named Grantee is made pursuant to the authority of Title 1 of the Housing and Community Development Act of 1974,as amended,(42 USC 5301 et seq.).The Grantee's submissions for Title 1 assistance,the HUD regulations at 24 CFR Part 570(as now in effect and as may be amended from time to time),and this Funding Approval,including any additional and/or special conditions,constitute part of the Agreement. Subject to the provisions of this Grant Agreement,HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the additional and/or special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review,decision making,and actions,as specified and required in regulations issued by the Secretary pursuant to Section I04(g)of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-recipient entities to which it makes funding assistance hereunder available. U.S.Department of Housing and Urban Development(By Name) Grantee Name(Contractual Organization) David Blick CITY OF FAYETTEVILLE Title Title CPD Director Mayor p Signature Date(mmfdd/yyyy) ' nature Date(mm/dd/yyyy) X CoocuS7n.a by. D 77 9/5/2024 / 09/16/2024 d D77CFA4SDB4A8 7.Category of Title I Assistance for this Funding Action: 8.Additional/Special Conditions 9a.!. - UD Received Submission 10.check one (check one) , dd/yyyy) ®a.Orig.Funding Entitlement,Sec 106(b) ❑None 9b.Date Grantee Notified Approval ®Attached (mm/dd/yyyy) El b.Amendment 9c.Date of Start of Program Year Amendment Number 01/01/2024 11.Amount of Community Development Block Grant FY 2024 FY 2023 a.Funds Reserved for this Grantee b.Funds now being Approved $795.268.00 $ 16.00 c.Reservation to be Cancelled (11a minus 11b) 12a.Amount of Loan Guarantee Commitment now being Approved 12b.Name and complete Address of Public Agency N/A Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s)as Grantee designated to receive loan 12c.Name of Authorized Official for Designated Public Agency guarantee assistance,and agrees to comply with the terms and conditions of the Agreement,applicable regulations,and other requirements of HUD Title now or hereafter in effect,pertaining to the assistance provided it. Signature X HUD Accounting use Only Effective Date Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy) F 1 5 3 urJu U 176 Y Project Number Amount Y Project Number Amount Date Entered PAS(mm/dd/yyyy) Date Entered LOCCS(mm/dd/yyyy) Batch Number Transaction Code Entered By Verified By 24 CFR 570 form HUD-7082(5/15) Docusign Envelope ID:4093D46D-E80E-4FDB-B8EE-B421D8F666DC 8. Additional Conditions. (a) The period of performance and single budget period for the funding assistance specified in the Funding Approval ("Funding Assistance")shall each begin on the date specified in item 4 and shall each end on September 1, 2031. The Grantee shall not incur any obligations to be paid with such assistance after September 1, 2031. (b) The Grantee must complete Addendum#1 to Agreement"Grantee Indirect Cost Rate(s)"and return it to HUD with this Agreement.The addendum HUD receives from the Grantee will be incorporated into and made part of this Agreement, provided that the rate information is consistent with the applicable requirements under 2 CFR part 200. The Grantee must immediately notify HUD upon any change in the Grantee's indirect cost rate, so that HUD can amend the Agreement to reflect the change if necessary. (c) In addition to the conditions contained on form HUD 7082,the grantee shall comply with requirements established by the Office of Management and Budget (OMB)concerning the Dun and Bradstreet Data Universal Numbering System (DUNS);the System for Award Management(SAM.gov.);the Federal Funding Accountability and Transparency Act as provided in 2 CFR part 25, Universal Identifier and General Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive Compensation Information. (d) The grantee shall ensure that no CDBG funds are used to support any Federal, State,or local projects that seek to use the power of eminent domain, unless eminent domain is employed only for a public use. For the purposes of this requirement, public use shall not be construed to include economic development that primarily benefits private entities. Any use of funds for mass transit, railroad, airport, seaport or highway projects as well as utility projects which benefit or serve the general public(including energy-related, communication- related,water-related and wastewater-related infrastructure), other structures designated for use by the general public or which have other common-carrier or public-utility functions that serve the general public and are subject to regulation and oversight by the government,and projects for the removal of an immediate threat to public health and safety or brownfield as defined in the Small Business Liability Relief and Brownfields Revitalization Act(Public Law 107-118)shall be considered a public use for purposes of eminent domain. (c) The Grantee or unit of general local government that directly or indirectly receives CDBG funds may not sell,trade,or otherwise transfer all or any such portion of such funds to another such entity in exchange for any other funds, credits or non-Federal considerations, but must use such funds for activities eligible under title I of the Act. (f) E.O. 12372-Special Contract Condition -Notwithstanding any other provision of this agreement,no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt Docusign Envelope ID:4093D46D-E80E-4FDB-B8EE-B421D8F666DC of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order(E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. (g) CDBG funds may not be provided to a for-profit entity pursuant to section 105(a)(17)of the Act unless such activity or project has been evaluated and selected in accordance with Appendix A to 24 CFR 570-"Guidelines and Objectives for Evaluating Project Costs and Financial Requirements." (Source- P.L. 113-235,Consolidated and Further Continuing Appropriations Act,2015, Division K,Title II,Community Development Fund). (h) The Grantee must comply with the requirements of the Build America, Buy America(BABA)Act,41 USC 8301 note,and all applicable rules and notices,as may be amended, if applicable to the Grantee's infrastructure project. Pursuant to HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance"(88 FR 17001),any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver. (h) Waste, Fraud,Abuse,and Whistleblower Protections. Any person who becomes aware of the existence or apparent existence of fraud,waste or abuse of any HUD award must report such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General (OIG). HUD OIG is available to receive allegations of fraud,waste,and abuse related to HUD programs via its hotline number(1-800-347-3735)and its online hotline form. You must comply with 41 U.S.C. §4712, which includes informing your employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a government contractor, subcontractor, grantee, and subgrantee—as well as a personal services contractor—who make a protected disclosure about a Federal grant or contract cannot be discharged, demoted,or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of: 1.Gross mismanagement of a Federal contract or grant;2. Waste of Federal funds; 3. Abuse of authority relating to a Federal contract or grant;4. Substantial and specific danger to public health and safety; or 5. Violations of law,rule,or regulation related to a Federal contract or grant. (i) The Grantee will comply with the right to report crime and emergencies protections at 34 U.S.C. 12495 of the Violence Against Women Act. Docusign Envelope ID:4093D46D-E80E-4FDB-B8EE-B421 D8F666DC Addendum#1 to Agreement B-24-MC-05-0001 Grantee Indirect Cost Rate(s) As the duly authorized representative of the Grantee,I certify that the Grantee: cisi Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 CFR 200.414(f),as may be amended from time to time. ❑ Will calculate and charge indirect costs under the grant using the indirect cost rate(s)listed below,and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 CFR part 200 and,ifrequired,was approved by the cognizant agency for indirect costs. Agency/department/major function Indirect cost rate Type of Direct Cost Base % Name of Authorized Official: Signat re: Date Lioneld Jordan Title: Mayor 09/16/2024 Instructions for the Grantee's Authorized e resentative: You must mark the one(and only one)checkbox above that best reflects how the Grantee's indirect costs will be calculated and charged under the grant. Do not include indirect cost rate information for subrecipients. The table following the third box must be completed only if that box is checked. When listing a rate in the table,enter both the percentage amount(e.g., 10%)and the type of direct cost base to be used.For example,if the direct cost base used for calculating indirect costs is Modified Total Direct Costs,then enter"MTDC"in the "Type of Direct Cost Base"column. If using the Simplified Allocation Method for indirect costs,enter the applicable indirect cost rate and type of direct cost base in the first row of the table. If using the Multiple Allocation Base Method,enter each major function of the organization for which a rate was developed and will be used under the grant,the indirect cost rate applicable to that major function,and the type of direct cost base to which the rate will be applied. If the Grantee is a government and more than one agency or department will carry out activities under the grant,enter each agency or department that will carry out activities under the grant,the indirect cost rate(s)for that agency or department,and the type of direct cost base to which each rate will be applied. To learn more about the indirect cost requirements, see 2 CFR part 200, subpart E and Appendix VII to Part 200(for state and local governments). Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3 U.S. Department of Housing and Urban Development Funding Approval and HOME Office of Community Planning and Development Investment Partnerships Agreement Title 11 of the National Affordable Housing Act Assistance Listings#14.239-HOME Investment Partnerships Program 1. Grantee Name(must match the name associated with 3b.)and 2. Grant Number(Federal Award Identification Number(FAIN)) Address M24-MC050204 City of Fayetteville 3a Tax Identification Number 3b. Unique Entity Identifier(formerly DUNS) 113 W Mountain Street 716018462 N4PCBXWNAKK7 Fayetteville,AR 72701-6069 4.Appropriation Number 5. Budget Period Start and End Date 86 4/7 0205 FY 2024 through FY 2032 6. Previous Obligation(Enter"0"for initial FY allocation) $0.00 a. Formula Funds $ 7. Budget Approved by the Federal Awarding Agency/Current Transaction(+or-) $413,790.89 a. Formula Funds $413,790.89 1. CHDO(For deobligations only) $ 2. Non-CHDO(For deobligations only) $ 8. Revised Obligation $ a. Formula Funds $ 9. Special Conditions(check applicable box) 10.Federal Award Date(HUD Official's Signature Date) ❑ Not applicable ®Attached (mm/dd/yyyy)9/5/2024 11. Indirect Cost Rate' 12.Period of Performance Start and End Date See Addendum Date in Box#10-09/30/2033 This Agreement between the Department of Housing and Urban Development(HUD)and the Grantee is made pursuant to the authority of the HOME Investment Partnerships Act(42 U.S.C. 12701 et seq.).The Grantee's approved Consolidated Plan submission/Application,the HUD regulations at 24 CFR Part 92(as is now in effect and as may be amended from time to time)and this HOME Investment Partnership Agreement,form HUD-40093,including any special conditions,constitute part of this Agreement.Subject to the provisions of this Agreement,HUD will make the funds for the Fiscal Year specified,available to the Grantee upon execution of this Agreement by the parties.All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of an amendment by HUD.without the Grantee's execution of the amendment or other consent.HUD's payment of funds under this Agreement is subject to the Grantee's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502.To the extent authorized by HUD regulations at 24 CFR Part 92,HUD may,by its execution of an amendment,deobligate funds previously awarded to the Grantee without the Grantee's execution of the amendment or other consent.The Grantee agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing.Repayment shall be made as specified in 24 CFR Part 92.The Grantee agrees to assume all of the responsibility for environmental review,decision making,and actions,as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. The Grantee must comply with the applicable requirements at 2 CFR part 200 that are incorporated by the program regulations,as may be amended from time to time.Where any previous or future amendments to 2 CFR part 200 replace or renumber sections of part 200 that are cited specifically in the program regulations,activities carried out under the grant after the effective date of the part 200 amendments will be governed by the 2 CFR part 200 requirements as replaced or renumbered by the part 200 amendments. The Grantee must use the Grant Funds only for costs(including indirect costs)that meet the applicable requirements in 2 CFR part 200(including appendices).The Grantee must complete the Addendum to Agreement Grantee Indirect Cost Rate(s)(Addendum)and return it to HUD with this Agreement. The Addendum will be incorporated into and made part of this Agreement,if,and only if,the rate information provided by Grantee in the Addendum is consistent with the applicable requirements under 2 CFR part 200.The Grantee must immediately notify HUD upon any change in the Grantee's indirect cost rate,so that HUD can amend the Agreement to reflect the change if necessary. The Grantee shall comply with requirements established by the Office of Management and Budget(OMB)concerning the Universal Numbering System and System for Award Management(SAM)requirements in Appendix Ito 2 CFR part 200,and the Federal Funding Accountability and Transparency Act(FFATA)in Appendix A to 2 CFR part 170. The Period of Performance for the funding assistance shall begin on the date specified in item 12 and shall end on September 181 of the 6'^fiscal year after the expiration of the period of availability for obligation.Funds remaining in the account will be cancelled and thereafter not available for obligation or expenditure for any purpose.Per 31 U.S.C. 1552.The Grantee shall not incur any obligations to be paid with such assistance after the end of the Period of Performance. The Grantee must comply with the requirements of the Build America,Buy America(BABA)Act,41 U.S.C.8301 note,and all applicable rules and notices,as may be amended, if applicable to the Grantee's infrastructure project.Pursuant to HUD's Notice,Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America,Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance"(88 FR 17001) 2023-05698.odf(qovinfo qov),any funds obligated by HUD on or after the applicable listed effective dates,are subject to BABA requirements,unless excepted by a waiver. Waste,Fraud,Abuse,and Whistleblower Protections:Any person who becomes aware of the existence or apparent existence of fraud,waste or abuse of any HUD award must reports such incidents to both the HUD official responsible for the award and to HUD's Office of Inspector General(OIG).HUD OIG is available to receive allegations of fraud, waste,and abuse related to HUD programs via its hotline number(1-800-347-3735)and its online hotline form.You must comply with 41 U.S.C.§4712,which includes informing your employees in writing of their rights and remedies,in the predominant native language of the workforce.Under 41 U.S.C. § 4712,employees of a government contractor, subcontractor,grantee,and subgrantee-as well as personal services contractor-who make a protected disclosure about a Federal grant or contract cannot be discharged,demoted. or otherwise discriminated against as long as they reasonably believe the information they disclose is evidence of: 1.Gross mismanagement of a contract or grant;2.Waste of Federal funds;3.Abuse of authority relating to a Federal contract or grant;4.Substantial and specific danger to public health and safety;or 5.Violations of law,rule,or regulation related to a Federal contract or grant. 13.For the U.S.Department of HUD(Name and Title of Authorized Official) 14.Signature 15.Date David Blick,CPD Director .0.-et 9/5/2024 16.For the Grantee(Name and Title of Authorized Official) 7"51g`'` re 18.Date Lioneld Jordan,Mayor 09/16/2024 Page 1 form HUD-40093 Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3 ® Initial Agreement ❑Amendment# 20.Funding Information: HOME Source of Funds Appropriation Code PAS Code Amount 2024 86 4/7 0205 HMF(N) $413,328.87 2023 86 3/6 0205 HMF(M) $462.02 Page 2 form HUD-40093 Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3riummumulll r.greement M24-MC050204 Grantee Indirect Cost Rate(s) As the duly authorized representative of the Grantee,I certify that the Grantee: 9 Will not use an indirect cost rate to calculate and charge indirect costs under the grant. ❑ Will calculate and charge indirect costs under the grant by applying a de minimis rate as provided by 2 CFR 200.414(f),as may be amended from time to time. D Will calculate and charge indirect costs under the grant using the indirect cost rate(s)listed below,and each rate listed is included in an indirect cost rate proposal developed in accordance with the applicable appendix to 2 CFR part 200 and,if required,was approved by the cognizant agency for indirect costs. Agency/department/major function Indirect cost rate Type of Direct Cost Base Instructions for the Grantee's Authorized Representative: You must mark the one(and only one)checkbox above that best reflects how the Grantee's indirect costs will be calculated and charged under the grant. Do not include indirect cost rate information for subrecipients. Name of Authorized Official: Signature: Date(rom/dd/yyyy): Lioncld Jordan Title: X 09/16/2024 Mayor The table following the third box must be completed oni it at box is cnecxed. When listing a rate in the table,enter both the percentage amount(e.g., 10%)and the type of r t cost base to be used.For example,if the direct cost base used for calculating indirect costs is Modified Total Direct Costs,then enter"MTDC"in the"Type of Direct Cost Base" column. If using the Simplified Allocation Method for indirect costs,enter the applicable indirect cost rate and type of direct cost base in the first row of the table. If using the Multiple Allocation Base Method,enter each major function of the organization for which a rate was developed and will be used under the grant,the indirect cost rate applicable to that major function,and the type of direct cost base to which the rate will be applied. If the Grantee is a government and more than one agency or department will carry out activities under the grant,enter each agency or department that will carry out activities under the grant,the indirect cost rate(s)for that agency or department,and the type of direct cost base to which each rate will be applied. To learn more about the indirect cost requirements,see 2 CFR part 200,subpart E;Appendix IV to Part 200(for nonprofit organizations);and Appendix VII to Part 200(for state and local governments). Page 3 form HUD-40093 Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3 �roval and HOME Investment Partnerships .4 reement ....,,o .,,. ..,,...�,......g,..., . "..... t,t P g General Instructions:This Agreement is used for with the jurisdiction (or entity) for the HOME one of three purposes: 1)the initial Agreement Program. between HUD and the Participating Jurisdiction(PJ) that obligates HOME formula funds;2)the initial 3b. Unique Entity Identifier.The identifier required Agreement between HUD and the PJ/entity that for SAM registration to uniquely identify business obligates Community Housing Development entities shown in Box 8c of Standard Form 424 Organization(CHDO)competitive reallocation (formerly known as DUNS).For jurisdictions(or funds;3)the amendment to the Agreement that entities) that are already participating in the deobligates an amount of a PJ/entity's HOME funds HOME Program,this must be the Unique Entity previously obligated because of a reduction of funds Identifier associated with the jurisdiction (or by HUD. entity)for the HOME Program. For all initial Agreements-The Agreement(HUD- 4. Appropriation Number. The Appropriation 40093)must have an original or electronic signature Number from the HUD-185 sub-assigning funds by the appropriate HUD official,who is usually the for the Fiscal Year source of funds for this Community Planning and Development(CPD) transaction. Director in the Field Office. After the HUD official signs the Agreement,it must be sent to the 5. Budget Start and End Date. Indicate the fiscal jurisdiction(or entity)for signature.The jurisdiction years of funds for this transaction. (or entity)must sign or electronically sign the Agreement and should retain a copy for its records. 6. Previous Obligation. Enter the total amount of The jurisdiction(or entity)must return the signed funds that have been previously obligated for this Agreement to the HUD Field Office.The HUD Field participant for this FY source of funds. Office must forward the executed Agreement to the a. Formula Funds. Enter the total amount of CFO National Accounting Center for recording and formula funds previously obligated to the retain a copy for the Field Office files. participant. If this is the funding approval form for the participant's initial allocation for For amendments to the Agreement that deobligate the fiscal year,the amount will be"0". If this funds because of a reduction by HUD - after is a funding approval form for reallocating or notification from the Headquarters' Office of deobligating funds, enter the amount from Affordable Housing (OAHP) to proceed, the Box 7 of the previously submitted form Agreement (HUD-40093) must be signed or HUD-40093 for the FY identified in Box 5. electronically signed by the appropriate HUD official, b. Community Housing Development who is usually the CPD Director in the Field Office.It Organization (CHDO) Competitive is not necessary to have the jurisdiction sign the form. Reallocation. Enter the amount of funds (Also,please See#8 below)The Field Office should previously obligated to the PJ/entity by send one copy to the jurisdiction (or entity) for its competition for CHDOs. If this is a funding records. Forward the HUD signed amendment to the approval form for reallocating or CFO National Accounting Center to initiate the deobligating funds previously allocated by deobligation. Email a copy to Headquarters, OAHP, competition for CHDOs, enter the amount Financial and Information Services Division so that from Box 7 of the previously submitted form Headquarters can track the deobligation.Retain a copy HUD-40093 for the FY identified in Box 5. for the Field Office files. 7. Current Transaction. Enter the total amount of 1. Participant Name and Address. The funds for this action.Indicate a deobligation either participating jurisdiction's(or entity's)name and by placing parentheses around the amount address as shown in Box 4 of Standard Form 424. deobligated or a minus sign before the amount deobligated. 2. Grant Number. The applicable grant number a. Formula Funds.Of the amount indicated in assigned by the HUD for the PJ/entity that Box 7,indicate the amount that is for formula corresponds to the fiscal year source of funds for funds. If this is a formula fund deobligation, this transaction. show the distribution of that amount of funds in Box 7a.1 CHDO funds and/or Box 7a.2 3a. Tax Identification Number. Enter the Tax non-CHDO funds. (Employer).Identification Number(TIN)shown 1. CHDO.Of the amount indicated in Box in Box 8b of Standard Form 424.For jurisdictions 7a, indicate the amount that is CHDO (or entities) that are already participating in the funds.If none,enter"0."Note:If this is HOME Program,this must be the TIN associated a CHDO competitive reallocation,enter the amount in 7b. Page 4 form HUD-40093 Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3 Instructions for Completing the Funding Approval and HOME Investment Partnerships Agreement 2. Non-CHDO.Of the amount indicated in information provided by Recipient in the Box 7a,indicate the amount that is Non- Addendum is consistent with the applicable CHDO funds.If none,enter"0. requirements in 2 CFR Part 200, the Addendum will be incorporated into and made part of the b. CHDO Competitive Reallocation or Agreement. The Recipient also shall provide Deobligation. Of the amount indicated in HUD with a revised schedule if changes occur, Box 7,indicate the amount that is reallocated and shall become incorporated herein upon or deobligated from the CHDO competition HUD's amendment to the Agreement. If there are funds. more than four agencies/departments carrying out activities with the Funding Assistance, attach a 8. Revised Obligation. Enter the total amount of list with the additional agencies/departments that funds available to the jurisdiction(or entity)after will carry out activities with the Funding this transaction (Box 6 plus/minus Box 7). Most Assistance. Do not include indirect cost rates for grants have several source years of funds, subrecipients. therefore,the funding information in#20 must be filled out with the applicable source year of funds 12. Period of Performance. Performance begins on and amounts to be deobligated. the initial date of the HUD Authorized a. Formula Funds. Enter the total amount of Official's signature (Box 15 and Box 10) and formula funds available to the participating ends on September 30tht of the 6th fiscal year after jurisdiction after this transaction (Box 6a the expiration of the period of availability for plus/minus Box 7a). obligation. b. CHDO Competitive Reallocation.Enter the total amount of funds available to the 13. For the U.S. Department of HUD (Name and PJ/entity as a competitive reallocation for Title of Authorized Official).Enter the name and CHDOs after this transaction (Box 6b title of the HUD official who is authorized to sign plus/minus Box 7b). the Agreement on behalf of HUD.This is usually the Field Office CPD Director. 9. Special Conditions.If applicable,check the box and attach any special conditions that are part of 14. Signature.The authorized HUD official signs the the Agreement. Agreement here. 10. Federal Award Date. This is the date of 15. Date.Enter the date the authorized HUD official obligation which is the initial date of the HUD signed the form.In the case of initial agreements. Authorized Official's signature (Box 15) This This is also the same date as the Federal Award date of the initial obligation does not change Date,date of obligation(Box 10). regardless of the Agreement being amended for a deobligation because of a reduction by HUD. 16. For the Participating Jurisdiction/Entity (Name and Title of Authorized Office). Enter 11. Indirect Cost Rate.If funding assistance will be the name and title of the official authorized to sign used for payment of indirect costs pursuant to 2 on behalf of the participating jurisdiction/entity. CFR 200,Subpart E-Cost Principles,complete the This is not required if the Agreement is being Addendum to Agreement Grantee (Indirect Cost amended for a deobligation because of a reduction Rate(s), including the name of the by HUD. department/agency, its indirect cost rate (including if the de minimis rate is charged per 2 17. Signature of PJ/Entity Official. The PJ/entity § CFR 200.414(f)), and the direct cost base to official signs the Agreement here. This is not which the rate will be applied (for example, required if the Agreement is being amended for a Modified Total Direct Costs(MTCD)).If the rate deobligation because of a reduction by HUD. 18. Date. Enter the date the PJ/Entity official signs the Agreement. This is not required if the Agreement is being amended for a deobligation because of a reduction by HUD. 5 form HUD-40093 Docusign Envelope ID:47AE54CD-1E75-43F7-938B-BE2746FCD8A3 Instructions for Completing the Funding Approval and HOME Investment Partnerships Agreement 19. Type of Agreement. Check either Initial 20. Funding Information. For each source year of Agreement or Amendment #. If an amendment, funding, the following information is provided: indicate the amendment number. Source year of Funds, Appropriation Code, PAS Code (with fiscal year indicator code), and amount. 6 form HUD-40093 2024 Community Development Block Grant Agreements CASA of NWA,WelcomeHealth, and St. James Missionary Baptist Church City of Fayetteville Staff Review Form 2024-0634 ARCHIVED Item ID N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Yolanda Fields 10/3/2024 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division/Department Action Recommendation: Staff recommends that the Mayor executes the attached CDBG Subrecipient Grant Agreements for the 2024 CDBG grant year for CASA of NWA,WelcomeHealth and St.James Missionary Baptist Church. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses(Actual+Encum) $ - Available Budget $ 1 Does item have a direct cost? No Item Cost $Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget i $ V20221130 Purchase Order Number: Previous Ordinance or Resolution# 190-24 Change Order Number: Approval Date: 10/07/2024 Original Contract Number: Comments: CITY OF OIN.`'-` FAYETTEVILLE STAFF MEMO iipp ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Community Resources Director/Equity Officer DATE: October 3, 2024 SUBJECT: CDBG GY2024 Subrecipient Agreements RECOMMENDATION: Staff recommends that the Mayor executes the attached CDBG Subrecipient Grant Agreements for the 2024 CDBG grant year for CASA of NWA, WelcomeHealth and St. James Missionary Baptist Church. BACKGROUND: On July 16, 2024 City Council approved Resolution#190-24 which approved the 2024 CDBG Action Plan and authorized the Mayor to execute the 2024 CDBG Agreements once received. The funding agreements were received in September 2024 and signed for the full amount of funding, including subrecipient funding for CASA of NWA, WelcomeHealth, and St. James Missionary Baptist Church, by the Mayor. Execution of this subrecipient grant agreements will allow for the timely expenditure of grant funds. DISCUSSION: CDBG funds have been released, making approved subrecipients eligible to request reimbursement for project funding contingent upon the execution of the Subrecipient Grant Agreements. The agreements gives an overview of HUD compliance rules in regard to the CDBG grant and also highlight how the Community Resources Department will monitor the subrecipient to assure that federal program requirements are met. BUDGET/STAFF IMPACT: No impact. These items have already been budgeted. Attachments: CASA of NWA Agreement WelcomeHealth Agreement St. James Missionary Baptist Church Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE r® ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT YEAR 2024 PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT This Agreement is entered into on this 7 day of October 2024, between the City of Fayetteville, hereinafter known as the City, and CASA of Northwest Arkansas hereinafter known as the "Subrecipient". WHEREAS the City has received funding under Title I of the Housing and Community Development Act of 1974, hereunder known as the "Act". through the United States Department of Housing and Urban Development(HUD)Community Development Block Grant(CDBG)from the Entitlement Cities program established under the Act as amended, and the rules, regulations, policy memoranda, and other authority; and, WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a National Objective as defined in the Act; and, WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG monies on the basis of race, color, national origin, sex, age or handicap; and, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the Subrecipient agree as follows: 1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written above and expire on December 31, 2024; any funds not reimbursed prior to this date will revert back to the City. The final date reimbursement requests will be accepted is December 6, 2024 at 5pm. 2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that the activities carried out with funds provided under this Agreement will meet at least one of the CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National Objective). 3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the Agreement, the City agrees to allocate no more than the amount of ten thousand dollars ($10,000.00)for the full and complete satisfactory performance of this Agreement. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Attachment B (Project Budget) and in accordance with performance. 4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by a written amendment, approved by the City, to this Agreement. 5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement of Work as indicated in Attachment C (Project Description). Any deviation from the provisions detailed in the Statement of Work shall be prohibited unless approved by the City and made an amendment to the Agreement. 6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as applicable, and all requirements and standards which include but are not limited to the following: Page 1 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE .I ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to the scope of the project in this agreement. In addition, costs must be legal and proper. The budget included in Attachment B (Project Budget) shall control amounts of allowable expenditures within budget categories. B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be disbursed to the Subrecipient by September 20th of the current grant year. C. Disbursement of Funds:The Subrecipient shall render to the City a request for reimbursement of project expenditures. D. Procurement: All contracts for services and procurement for materials shall be carried out in compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and all other applicable federal, state, and local rules and regulations, including regulations and policies from the City's Purchasing Division. E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased, services performed, individuals and families served. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to the City: 1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end. Monthly beneficiary reports shall be submitted on the City provided form and will provide demographic information, income level information (verifying majority of clients fall within HUD LMI limits) and outline CDBG funded activities undertaken during each month for the duration of the project. It will include a description of progress in meeting the prescribed CDBG National Objective as indicated in Attachment A. Failure to provide the required documentation and information will affect the funding in this agreement and future requests for funding. 2) Financial statements shall be submitted in order to receive reimbursement. Financial statements shall utilize the City provided reimbursement form and shall outline all expenses applicable to the CDBG assisted project that reimbursement is requested for. 3) A Final Summary Report due no later than January 31, 2025 shall include a summary of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above. 4) The Subrecipient agrees to maintain records and reports related to the project for a period of no less than five years following the term of this Agreement. 7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant funds shall be returned to the City of Fayetteville Community Development Block Grant Program in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income received by subrecipients). 8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City deems necessary, the Subrecipient shall make available to the City for examination all of its records with respect to all matters covered by this Agreement. Further, the Subrecipient shall Page 2 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE �� ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM permit the City to make excerpts of transcripts from such records, make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program requirements are met, that the funds are used for the purpose of the program, and the Subrecipient complies with reporting and auditing requirements. The City will monitor and audit the Subrecipient to assure the compliance of project progress as stated in Attachment D(Project Schedule) along with all other attachments. A. Remedies for Non-Compliance: If the Subrecipient fails to comply with any term in this Agreement, the City may take one or more of the actions indicated in 2 CFR Part 200.338 Remedies for noncompliance. 10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of performance based on justifiable circumstances beyond the control of the Subrecipient. The Subrecipient shall make application and submit documentation to the City regarding such circumstances, and acceptance of a proposal for the new time frame constitutes an amendment to the agreement. Any such request for extensions shall be subject to the written approval of the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request for extension. The decision of the City shall be final and conclusive, provided that such approval shall not be unreasonably withheld. No requests for extension will be accepted after August 31. 11. PROGRAM CLOSE-OUT: A. Termination of Agreement: 1) Termination by City: Notification shall be provided in the form of a written notice specifying the effective date of termination. The City may terminate this Agreement in whole or in part for cause, which shall include: • Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with approved program and Agreement conditions, and such statutes, executive orders and HUD directives as may become applicable at any time, • Submission by the Subrecipient to the City of reports that are incorrect or incomplete in any material respect, • Ineffective or improper use of funds provided under this Agreement; • Failure of the Subrecipient to supply the City with monthly reports and audits as required by the City herein; • Failure of the Subrecipient to comply with the City's corrective action plan respective to audits required by the City herein; 2) Termination by the Subrecipient: The Subrecipient may propose to terminate this Agreement in whole or in part,for good cause only by giving at least thirty (30)days written notice specifically stating the cause for such requested termination. Any such request for termination shall be subject to the written approval of the City, acted upon by the City within ten (10) days of the receipt of the notice of request to terminate. The decision of the Recipient shall be final and conclusive, provided that such approval shall not be unreasonably withheld. 3) Mutual Termination: This Agreement may also be terminated by either the City or the Page 3 of 5 "Helping to Build a Better Community" Commurity Resources Department CITY OF �' ARKANSAS FAYETTEVILLE ARKANS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, in the case of partial termination, if the City determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the City may terminate the award in its entirety. B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property for a period of five (5) years following the date of project completion. Project completion is denoted by final payout of the grant award respective to the CDBG Program. Unless specified otherwise within this Agreement, at the conclusion, cancellation, assignment or termination of this Agreement,the disposition of assets under this Agreement shall be in compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504 Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include but are not limited to the following: 1) If this agreement is terminated or canceled in accordance with the terms, conditions, and procedures of this Agreement, thirty (30) days after termination of this agreement the Subrecipient shall provide and turn over to the City all materials, books, accounts, records, files and other papers, or items pertaining to the project. 2) Any real property acquired or improved in whole or in part with CDBG funds in excess of $500.00 under the Subrecipient's control upon expiration or termination of this agreement shall be used to meet one of the national objectives contained in section 570.208 of the Act for a period of five (5) years after the expiration of the agreement, or for such longer period of time as determined to be appropriate by the City. 3) In the event the Subrecipient does not expend the amount allocated under this Agreement or the project is canceled, expired, assigned or terminated for any reason, any funds not claimed by the Subrecipient and approved by the City for allowable costs by the end of the term or by the date of cancellation, expiration, or termination of this Agreement, as the case may be, shall no longer be payable to the Subrecipient under this Agreement. 12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to comply with all applicable rules and regulations, as now in effect and as may be amended from time to time, including but not limited to those federal rules and regulations referred to in this Agreement. Unearned payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by HUD at any time or if the grant to the City under Title I of the Housing and Community Development Act of 1974, is suspended or terminated. 13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save harmless the City from any and all claims of any nature whatsoever which may arise from the Subrecipient's performance of this Agreement; provided, however,that nothing contained in this Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its officers, agents or employees. 14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers, or directors presently have any interest, either directly or indirectly, which would conflict in any manner with the Subrecipient's performance or procurement under this Agreement, and that no person having such interest will be appointed or employed by the Subrecipient. Page 4 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF �� ARKANSAS FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 15. NOTICES: Communication and details concerning the Agreement shall be directed to the following contract representatives: CASA of Northwest Arkansas City of Fayetteville Crystal Vickmark Community Resources Department Executive Director Yolanda Fields, CGFM 3825 Cawood Lane Community Resources Director/Equity Officer Springdale, AR 72764 113 W Mountain St Fayetteville, AR 72701 16. BINDING EFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the parties hereto and their respective heirs and assigns; provided,however,that no assignment shall be effective to relieve a party of any liability under this Agreement unless the other party has consented in writing to the assignment and agreed to the release of such liability. The City and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement complete with all Exhibits attached hereto. EXECUTION/SIGNATORIES TO AGREEMENT PROVIDED BELOW IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. C S of Northwe Ark ns s City o ayettevi e Cryst Vickmark, Executive Director Lioneld Jord n, ayor Page 5 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE IARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT YEAR 2024 PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT This Agreement is entered into on this 7 day of October 2024, between the City of Fayetteville, hereinafter known as the City, and WelcomeHealth hereinafter known as the "Subrecipient". WHEREAS the City has received funding under Title I of the Housing and Community Development Act of 1974, hereunder known as the "Act", through the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement Cities program established under the Act as amended, and the rules, regulations, policy memoranda, and other authority; and, WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a National Objective as defined in the Act; and, WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG monies on the basis of race, color, national origin, sex, age or handicap; and, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the Subrecipient agree as follows: 1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written above and expire on December 31, 2024; any funds not reimbursed prior to this date will revert back to the City. The final date reimbursement requests will be accepted is December 6, 2024 at 5pm. 2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that the activities carried out with funds provided under this Agreement will meet at least one of the CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National Objective). 3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the Agreement, the City agrees to allocate no more than the amount of twenty thousand dollars ($20,000.00) for the full and complete satisfactory performance of this Agreement. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Attachment B(Project Budget) and in accordance with performance. 4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by a written amendment, approved by the City, to this Agreement. 5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement of Work as indicated in Attachment C (Project Description). Any deviation from the provisions detailed in the Statement of Work shall be prohibited unless approved by the City and made an amendment to the Agreement. 6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as applicable, and all requirements and standards which include but are not limited to the following: Page 1 of 5 "Helping to Build a Better Community" Community Resources Department . CITY OF FAYETTEVILLE w® ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to the scope of the project in this agreement. In addition, costs must be legal and proper. The budget included in Attachment B (Project Budget) shall control amounts of allowable expenditures within budget categories. B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be disbursed to the Subrecipient by September 20' of the current grant year. C. Disbursement of Funds: The Subrecipient shall render to the City a request for reimbursement of project expenditures. D. Procurement: All contracts for services and procurement for materials shall be carried out in compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and all other applicable federal, state, and local rules and regulations, including regulations and policies from the City's Purchasing Division. E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased, services performed, individuals and families served. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to the City: 1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end. Monthly beneficiary reports shall be submitted on the City provided form and will provide demographic information, income level information (verifying majority of clients fall within HUD LMI limits) and outline CDBG funded activities undertaken during each month for the duration of the project. It will include a description of progress in meeting the prescribed CDBG National Objective as indicated in Attachment A. Failure to provide the required documentation and information will affect the funding in this agreement and future requests for funding. 2) Financial statements shall be submitted in order to receive reimbursement. Financial statements shall utilize the City provided reimbursement form and shall outline all expenses applicable to the CDBG assisted project that reimbursement is requested for. 3) A Final Summary Report due no later than January 31, 2025 shall include a summary of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above. 4) The Subrecipient agrees to maintain records and reports related to the project for a period of no less than five years following the term of this Agreement. 7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant funds shall be returned to the City of Fayetteville Community Development Block Grant Program in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income received by subrecipients). 8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City deems necessary, the Subrecipient shall make available to the City for examination all of its records with respect to all matters covered by this Agreement. Further, the Subrecipient shall Page 2 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE IARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM permit the City to make excerpts of transcripts from such records, make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program requirements are met, that the funds are used for the purpose of the program, and the Subrecipient complies with reporting and auditing requirements. The City will monitor and audit the Subrecipient to assure the compliance of project progress as stated in Attachment D (Project Schedule) along with all other attachments. A. Remedies for Non-Compliance: If the Subrecipient fails to comply with any term in this Agreement, the City may take one or more of the actions indicated in 2 CFR Part 200.338 Remedies for noncompliance. 10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of performance based on justifiable circumstances beyond the control of the Subrecipient. The Subrecipient shall make application and submit documentation to the City regarding such circumstances, and acceptance of a proposal for the new time frame constitutes an amendment to the agreement. Any such request for extensions shall be subject to the written approval of the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request for extension. The decision of the City shall be final and conclusive, provided that such approval shall not be unreasonably withheld. No requests for extension will be accepted after August 31. 11. PROGRAM CLOSE-OUT: A. Termination of Agreement: 1) Termination by City: Notification shall be provided in the form of a written notice specifying the effective date of termination. The City may terminate this Agreement in whole or in part for cause, which shall include: • Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with approved program and Agreement conditions, and such statutes, executive orders and HUD directives as may become applicable at any time, • Submission by the Subrecipient to the City of reports that are incorrect or incomplete in any material respect, . Ineffective or improper use of funds provided under this Agreement; . Failure of the Subrecipient to supply the City with monthly reports and audits as required by the City herein; • Failure of the Subrecipient to comply with the City's corrective action plan respective to audits required by the City herein; 2) Termination by the Subrecipient: The Subrecipient may propose to terminate this Agreement in whole or in part, for good cause only by giving at least thirty (30) days written notice specifically stating the cause for such requested termination. Any such request for termination shall be subject to the written approval of the City, acted upon by the City within ten (10) days of the receipt of the notice of request to terminate. The decision of the Recipient shall be final and conclusive, provided that such approval shall not be unreasonably withheld. Page 3 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE War ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 3) Mutual Termination: This Agreement may also be terminated by either the City or the Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, in the case of partial termination, if the City determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the City may terminate the award in its entirety. B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property for a period of five (5) years following the date of project completion. Project completion is denoted by final payout of the grant award respective to the CDBG Program. Unless specified otherwise within this Agreement, at the conclusion, cancellation, assignment or termination of this Agreement, the disposition of assets under this Agreement shall be in compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504 Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include but are not limited to the following: 1) If this agreement is terminated or canceled in accordance with the terms, conditions, and procedures of this Agreement, thirty (30) days after termination of this agreement the Subrecipient shall provide and turn over to the City all materials, books, accounts, records, files and other papers, or items pertaining to the project. 2) Any real property acquired or improved in whole or in part with CDBG funds in excess of $500.00 under the Subrecipient's control upon expiration or termination of this agreement shall be used to meet one of the national objectives contained in section 570.208 of the Act for a period of five (5) years after the expiration of the agreement, or for such longer period of time as determined to be appropriate by the City. 3) In the event the Subrecipient does not expend the amount allocated under this Agreement or the project is canceled, expired, assigned or terminated for any reason, any funds not claimed by the Subrecipient and approved by the City for allowable costs by the end of the term or by the date of cancellation, expiration, or termination of this Agreement, as the case may be, shall no longer be payable to the Subrecipient under this Agreement. 12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS. The Subrecipient agrees to comply with all applicable rules and regulations, as now in effect and as may be amended from time to time, including but not limited to those federal rules and regulations referred to in this Agreement. Unearned payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by HUD at any time or if the grant to the City under Title I of the Housing and Community Development Act of 1974 is suspended or terminated. 13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save harmless the City from any and all claims of any nature whatsoever which may arise from the Subrecipient's performance of this Agreement; provided, however, that nothing contained in this Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its officers, agents or employees. 14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers, or directors presently have any interest, either directly or indirectly, which would conflict in any Page 4 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF � ' FAYETTEVILLE ' ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM manner with the Subrecipient's performance or procurement under this Agreement, and that no person having such interest will be appointed or employed by the Subrecipient. 15. NOTICES: Communication and details concerning the Agreement shall be directed to the following contract representatives: WelcomeHealth City of Fayetteville Monika Fischer-Massie Community Resources Department Executive Director Yolanda Fields, CGFM 1100 N. Woolsey Avenue Community Resources Director/Equity Officer Fayetteville, AR 72703 113 W Mountain St Fayetteville, AR 72701 16. BINDING EFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the parties hereto and their respective heirs and assigns; provided, however, that no assignment shall be effective to relieve a party of any liability under this Agreement unless the other party has consented in writing to the assignment and agreed to the release of such liability. The City and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement complete with all Exhibits attached hereto. EXECUTION/SIGNATORIES TO AGREEMENT PROVIDED BELOW IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. Wel omeHealth City of yettevitle Monika Fis r-Massie, Executive Director Lioneld Jorda , ayor Page 5 of 5 "Helping to Build a Better Community" Community Resources Department • CITY OF FAYETTEVILLE .' ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT YEAR 2024 PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT This Agreement is entered into on this 7 day of October 2024, between the City of Fayetteville, hereinafter known as the City, and St. James Missionary Baptist Church hereinafter known as the "Subrecipient". WHEREAS the City has received funding under Title I of the Housing and Community Development Act of 1974, hereunder known as the "Act", through the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement Cities program established under the Act as amended, and the rules, regulations, policy memoranda, and other authority; and, WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a National Objective as defined in the Act; and, WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG monies on the basis of race, color, national origin, sex, age or handicap; and, NOW, THEREFORE, in consideration of the mutual covenants contained herein. the City and the Subrecipient agree as follows: 1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written above and expire on December 31, 2024; any funds not reimbursed prior to this date will revert back to the City. The final date reimbursement requests will be accepted is December 6, 2024 at 5pm. 2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that the activities carried out with funds provided under this Agreement will meet at least one of the CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National Objective). 3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the Agreement, the City agrees to allocate no more than the amount of twenty thousand dollars ($20,000.00) for the full and complete satisfactory performance of this Agreement. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Attachment B (Project Budget) and in accordance with performance. 4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by a written amendment, approved by the City, to this Agreement. 5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement of Work as indicated in Attachment C (Project Description) Any deviation from the provisions detailed in the Statement of Work shall be prohibited unless approved by the City and made an amendment to the Agreement. 6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as applicable and all requirements and standards which include but are not limited to the following: Page 1 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE �' ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to the scope of the project in this agreement. In addition, costs must be legal and proper. The budget included in Attachment B (Project Budget) shall control amounts of allowable expenditures within budget categories. B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be disbursed to the Subrecipient by September 20th of the current grant year. C. Disbursement of Funds: The Subrecipient shall render to the City a request for reimbursement of project expenditures. D. Procurement: All contracts for services and procurement for materials shall be carried out in compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and all other applicable federal, state, and local rules and regulations, including regulations and policies from the City's Purchasing Division. E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased, services performed, individuals and families served. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to the City: 1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end. Monthly beneficiary reports shall be submitted on the City provided form and will provide demographic information, income level information (verifying majority of clients fall within HUD LMI limits) and outline CDBG funded activities undertaken during each month for the duration of the project. It will include a description of progress in meeting the prescribed CDBG National Objective as indicated in Attachment A. Failure to provide the required documentation and information will affect the funding in this agreement and future requests for funding. 2) Financial statements shall be submitted in order to receive reimbursement. Financial statements shall utilize the City provided reimbursement form and shall outline all expenses applicable to the CDBG assisted project that reimbursement is requested for. 3) A Final Summary Report due no later than January 31, 2025 shall include a summary of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above. 4) The Subrecipient agrees to maintain records and reports related to the project for a period of no less than five years following the term of this Agreement. 7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant funds shall be returned to the City of Fayetteville Community Development Block Grant Program in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income received by subrecipients). 8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City deems necessary, the Subrecipient shall make available to the City for examination all of its records with respect to all matters covered by this Agreement. Further, the Subrecipient shall Page 2 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF FAYETTEVILLE yip ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM permit the City to make excerpts of transcripts from such records, make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program requirements are met, that the funds are used for the purpose of the program, and the Subrecipient complies with reporting and auditing requirements. The City will monitor and audit the Subrecipient to assure the compliance of project progress as stated in Attachment D (Project Schedule) along with all other attachments. A. Remedies for Non-Compliance: If the Subrecipient fails to comply with any term in this Agreement, the City may take one or more of the actions indicated in 2 CFR Part 200.338 Remedies for noncompliance. 10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of performance based on justifiable circumstances beyond the control of the Subrecipient. The Subrecipient shall make application and submit documentation to the City regarding such circumstances, and acceptance of a proposal for the new time frame constitutes an amendment to the agreement. Any such request for extensions shall be subject to the written approval of the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request for extension. The decision of the City shall be final and conclusive, provided that such approval shall not be unreasonably withheld. No requests for extension will be accepted after August 31. 11. PROGRAM CLOSE-OUT: A. Termination of Agreement: 1) Termination by City: Notification shall be provided in the form of a written notice specifying the effective date of termination. The City may terminate this Agreement in whole or in part for cause, which shall include: • Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with approved program and Agreement conditions, and such statutes, executive orders and HUD directives as may become applicable at any time, • Submission by the Subrecipient to the City of reports that are incorrect or incomplete in any material respect, • Ineffective or improper use of funds provided under this Agreement; ▪ Failure of the Subrecipient to supply the City with monthly reports and audits as required by the City herein; • Failure of the Subrecipient to comply with the City's corrective action plan respective to audits required by the City herein; 2) Termination by the Subrecipient: The Subrecipient may propose to terminate this Agreement in whole or in part, for good cause only by giving at least thirty (30) days written notice specifically stating the cause for such requested termination. Any such request for termination shall be subject to the written approval of the City, acted upon by the City within ten (10) days of the receipt of the notice of request to terminate. The decision of the Recipient shall be final and conclusive, provided that such approval shall not be unreasonably withheld. Page 3 of 5 "Helping to Build a Better Community" Community Resources Department CITY OF �' ARKANSAS FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 3) Mutual Termination: This Agreement may also be terminated by either the City or the Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, in the case of partial termination, if the City determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the City may terminate the award in its entirety. B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property for a period of five (5) years following the date of project completion. Project completion is denoted by final payout of the grant award respective to the CDBG Program. Unless specified otherwise within this Agreement, at the conclusion, cancellation, assignment or termination of this Agreement, the disposition of assets under this Agreement shall be in compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504 Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include but are not limited to the following: 1) If this agreement is terminated or canceled in accordance with the terms, conditions, and procedures of this Agreement, thirty (30) days after termination of this agreement the Subrecipient shall provide and turn over to the City all materials, books, accounts, records, files and other papers, or items pertaining to the project. 2) Any real property acquired or improved in whole or in part with CDBG funds in excess of $500.00 under the Subrecipient's control upon expiration or termination of this agreement shall be used to meet one of the national objectives contained in section 570.208 of the Act for a period of five (5) years after the expiration of the agreement, or for such longer period of time as determined to be appropriate by the City. 3) In the event the Subrecipient does not expend the amount allocated under this Agreement or the project is canceled, expired, assigned or terminated for any reason, any funds not claimed by the Subrecipient and approved by the City for allowable costs by the end of the term or by the date of cancellation, expiration, or termination of this Agreement, as the case may be, shall no longer be payable to the Subrecipient under this Agreement. 12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to comply with all applicable rules and regulations, as now in effect and as may be amended from time to time, including but not limited to those federal rules and regulations referred to in this Agreement. Unearned payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by HUD at any time or if the grant to the City under Title I of the Housing and Community Development Act of 1974, is suspended or terminated. 13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save harmless the City from any and all claims of any nature whatsoever which may arise from the Subrecipient's performance of this Agreement; provided, however, that nothing contained in this Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its officers, agents or employees. 14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers, or directors presently have any interest, either directly or indirectly, which would conflict in any Page 4 of 5 "Helping to Build a Better Community" Community Resources Department • CITY OF - AAR FYETTEVILLE KANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM manner with the Subrecipient's performance or procurement under this Agreement, and that no person having such interest will be appointed or employed by the Subrecipient. 15. NOTICES: Communication and details concerning the Agreement shall be directed to the following contract representatives: St. James Missionary Baptist Church City of Fayetteville Monique Jones Community Resources Department Director Outreach and Yolanda Fields, CGFM Community Engagement Community Resources Director/Equity Officer 88 E. 4th St. 113 W Mountain St Fayetteville, AR 72701 Fayetteville, AR 72701 16. BINDING EFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the parties hereto and their respective heirs and assigns; provided, however, that no assignment shall be effective to relieve a party of any liability under this Agreement unless the other party has consented in writing to the assignment and agreed to the release of such liability. The City and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement complete with all Exhibits attached hereto. EXECUTION/SIGNATORIES TO AGREEMENT PROVIDED BELOW IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. St. James Missionary Ba st Church City of F etteville 1 Monique en , pirector Outre ch Cio Id Jordan, ay r and Commun Engagement Page 5 of 5 "Helping to Build a Better Community" Community Resources Department