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Home My WebLink About170-24 RESOLUTIONFile Number: 2024-216 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 170-24 CONTINUUM OF CARE PROGRAM (RENEWAL GRANTS): A RESOLUTION TO APPROVE THE RENEWAL OF FOUR CONTINUUM OF CARE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $334,694.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RES! DENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to s ign the four Continuum of Care Program grant agreements with the U.S. Department of Housin g and Urban Development, copies of which are attached to this Resolution and made a part hereof, in the total amount of $334,694.00 for the City to administer programs to assist homeless Fayetteville resident s . PASSED and APPROVED on July 2, 2024 l Page 1 ....... CITY OF ~~ FAYETTEVILLE ,,. ARKANSAS MEETING OF JULY 2, 2024 TO: THRU: FROM: SUBJECT: Mayor Jordan and City Council Susan Norton, Chief of Staff Yolanda Fields, Comm. Resources Dir./Equity Off. Continuum of Care Program Renewal Grants RECOMMENDATION: CITY COUNCIL MEMO 2024-216 Staff recommends approval of the Mayor's authority to sign the renewal agreement for the Continuum of Care Program grants . BACKGROUND: The City of Fayetteville Hearth Program has been in operation since February of 2016 . This program is funded by four annual grants. Grant AR0043 provides Permanent Supportive Housing , and grants AR0039 , AR0044 and AR0071 provide Chronically Homeless Permanent Supportive Housing . DISCUSSION: The renewal grants are Grant# AR0039L6F012310 in the amount of $34,672 , Grant# AR0043L6F012309 in the amount of $182,264 , Grant# AR0044L6F012309 , in the amount of $37,415 and Grant# AR0071 L6F012304 in the amount of $80 ,343 . BUDGET/STAFF IMPACT: None ATTACHMENTS: SRF (#3), Continuum of Care Program Grant Agreement (#4) Mailing address : 113 W. Mountain Street Fayetteville , AR 72701 www. fayetteville-a r .gov City of Fayetteville, Arkansas Legislation Text File#: 2024-216 Continuum of Care Program Renewal Grants 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 A RESOLUTION TO APPROVE THE RENEWAL OF FOUR CONTINUUM OF CARE PROGRAM GRANT AGREEMENTS WITH THE U.S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $334,694.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the four Continuum of Care Program grant agreements with the .U.S. Department of Housing and Urban Development, copies of which are attached to this Resolution and made a part hereof, in the total amount of $334 ,694.00 for the City to administer programs to assist homeless Fayetteville re s idents . Page 1 City of Fayetteville Staff Review Form 2024-216 Item ID 7/2/2024 City Council Meeting Date• Agenda Item Only N/ A for Non-Agenda Item Yolanda Fields 6/11/2024 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division/ Department Action Recommendation: Staff recommends approval of the Mayor's authority to sign the renewal agreement for the Continuum of Care program grants. N/A Account Number N/A Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget N/A Fund N/A Project Title $ $ $ $ $ Previous Ordinance or Resolution # Approval Date: V2022 1130 Grant Number: Multiple Projects Recipient's Name: City of Fayetteville Tax ID Number: 71-6018462 U.S. Department of Housing and Urban Development Office of Community Planning and Development 425 West Capitol Avenue Suite 1000 Little Rock, AR 72201 Unique Entity Identifier [SAM]: N4PCBXWNAKK7 Federal Award Date:los,10120 24 I CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient"). This Agreement, the Recipient's use of funds provided under this Agreement (the "Grant" or "Grant Funds"), and the Recipient 's operation of projects assisted with Grant Funds are governed by 1. The Consolidated Appropriations Act , 2023 (Pub . L. 117-328 , approved December 29 , 2022) 2. title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); 3. the Continuum of Care Program rule at 24 CFR part 578 (the "Rule "), as amended from time to time; 4. and the Notice of Funding Opportunity for the fiscal year in which the funds were awarded ; and 5 . the Recipient 's application submissions on the basis of which these Grant Funds were approved by HUD, including the certifications, assurances , technical submission documents, and any information or documentation required to meet any grant award condition (collectively , the "Application"). The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. Capitalized terms that are not defined in this agreement shall have the meanings given in the Rule. HUD 's total funding obligation authorized by this grant agreement is $334 ,694, allocated between the project(s) listed below (each identified by a separate grant number) and , within those projects, between budget line items , as shown below. The Grant Funds an individual project will receive are as shown in the Application on the final HUD-approved Summary Budget for the project. Recipient shall use the Grant Funds provided for the projects listed below, during the budget period(s) period stated below. www .hud .gov espanol.hud .gov Page I Grant No. Grant Term Performance Period AR0039L6F0 12310 12 months 09-01-2024 -08-31-2025 a. Continuum of Care planning activitie s b. Acqui s ition c. Rehabilitation d . New construction e. Leasing f. Rental assistance g . Supportive service s h . Operating costs 1. Homeless Management Information System j. VAWA k. Rural I. Adm in Costs m. Relocation Costs n. HPC homelessness prevention activities: Hou s ing relocation and stabilization services Short-term and medium-term rental assistance www .hud .gov e spanol.hud .gov Total Amount $34 ,672 $0 $0 $0 $0 $0 $30,588 $4,084 $0 $0 $0 $0 $0 $0 $0 $0 Page 2 Grant No. Grant Term Performance Period AR0043L6F012309 12 months 09-01-2024 -08-31-2025 a. Continuum of Care planning activities b. Acquisition c . Rehabilitation d . New construction e . Leasing f. Rental assistance g . Supportive services h. Operating costs 1. Homeless Management Information Sy stem J . VAWA k . Rural I. Adm in Costs m . Relocation Costs n. HPC homelessness prevention activities: Hou s ing relocation and stabilization services Short-term and medium-term rental assistance www .hud .gov espanol.hud .gov Total Amount $182 ,264 $0 $0 $0 $0 $0 $149,508 $27,151 $0 $0 $0 $0 $5 ,605 $0 $0 $0 Page 3 Grant No. Grant Term Performance Period AR0044L6F0l 2309 12 months 09-01-2024 -08-31-2025 a. Continuum of Care planning activities b. Acquisition c . Rehabilitation d. New construction e. Leasing f. Rental assistance g . Supportive services h. Operating costs 1. Homeless Management Information System J . VAWA k. Rural I. Admin Costs m. Relocation Co sts n. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance www.hud .gov es panol.hud .gov Total Amount $37 ,415 $0 $0 $0 $0 $0 $30 ,588 $5 ,066 $0 $0 $0 $0 $1 ,761 $0 $0 $0 Page 4 Grant No. Grant Term Performance Period AR0071 L6F0 12304 12 months 01-01-2025 -12-31-2025 a. Continuum of Care planning activities b. Acquisition c. Rehabilitation d. New construction e. Leasing f. Rental assistance g. Supportive services h . Operating costs 1. Homeless Management Information System J. VAWA k. Rural I. Adm in Costs m. Relocation Costs n . HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance www .hud .gov es panol.hud.gov Total Amount $80,343 $0 $0 $0 $0 $0 $60 ,108 $17 ,670 $0 $0 $0 $0 $2 ,565 $0 $0 $0 Page 5 Pre-award Costs for Continuum of Care Planning The Recipient may, at its own risk , incur pre-award costs for continuum of care planning awards, after the date of the HUD selection notice and prior to the effective date of this Agreement, if such costs: a) are consistent with 2 CFR 200.458 ; and b) would be allowable as a post-award cost ; and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre- award costs in anticipation of an award imposes no obligation on HUD either to make the award , or to increase the amount of the approved budget, if the award is made for less than the amount anticipated and is inadequate to cover the pre-award costs incurred. These provisions apply to all Recipients: If any new projects funded under this Agreement are for project-based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The budget period and performance period of renewal projects funded by this Agreement will begin immediately at the end of the budget period and performance period of the grant being renewed. Eligible costs incurred between the end of Recipient's budget period and performance period under the grant being renewed and the date this Agreement is executed by both parties may be reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be drawn down by Recipient before the end date of the project 's budget period and performance period under the grant that has been renewed. For any transition project funded under this Agreement the budget period and performance period of the transition project(s) will begin immediately at the end of the Recipient's final operatin g year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being transitioned and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations ofContinuums of Care as High-performing Communities (HPCS) are published on HUD .gov in the appropriate Fiscal Years ' CoC Program Competition Funding Availability page . Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient mu st complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule . The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107 ; 3) upon expiration of the budget period and performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of Grant Funds for all projects funded under this Agreement. www.hud .go v es pano l.hud .gov Page 6 HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right , benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. Build America, Buy America Act. The Grantee must comply with the requirements of the Build America, Buy America (BABA) Act, 41 USC 8301 note , and all applicable rules and notices, as may be amended , if applicable to the Grantee 's infrastructure project. Pursuant to HU D 's Notice, "Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001 ), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements , unless excepted by a waiver. The Agreement constitutes the entire agreement between the parties and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). www .hud .gov espan ol.hud .gov Page 7 This agreement is hereby executed on behalf of the partie s a s follows: UNITED ST A TES OF AMERICA, Secretary of Housing and Urban Development BY : DAVID BLICK (Signature) David Blick CPD Director (Typed Name and Title) 1 0-Jun-2024 (Date) RECIPIENT City of Fayetteville BY: Lioneld Jordan , Mayor Digitally signed by DAVID BLICK Date : 2024.06.10 07 :27:46 -05'00' (Typed Name and Title of Authorized Official ) J\A\~ 2-, 2-02t (DateJ 8 INDIRECT COST RA TE SCHEDULE Agency/Dept./Major Function !NIA I Indirect cost rate N/A o/o I% ~=====-I% ~====~ I% -----~ Direct Cost Base N/A This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minim is rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minim is rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method , enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect co st rate applicable to that major function , and the type of direct cost base to which the rate will be applied. To learn more about the indirect co st requirements , see 24 CFR 578.63; 2 CFR part 200, subpart E ; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). 9