HomeMy WebLinkAbout175-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 175-24
File Number: 2024-218
AMERICAN SOCCER COMPANY, INC. (PURCHASE AGREEMENT):
A RESOLUTION TO AWARD RFP 24-07 AND AUTHORIZE A CONTRACT FOR THE PURCHASE OF YOUTH
SOCCER UNIFORMS FROM AMERICAN SOCCER COMPANY, INC. D/B/A SCORE SPORTS IN THE
AMOUNT OF $16.10 PLUS APPLICABLE TAXES PER UNIFORM FOR THE FALL 2024 AND SPRING 2025
SEASONS WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE-YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 24-07 and authorizes a
contract for the purchase of youth soccer uniforms from American Soccer Company, Inc. d/b/a Score Sports, in the
amount of $16.10 plus applicable taxes per uniform for the Fall 2024 and Spring 2025 seasons with an option to renew
for up to four additional one-year terms.
PASSED and APPROVED on July 2, 2024
Page 1
Attest:
=v;FAYETTEVILLE_:' _
Kara Paxton, City Cl rk Treasurer 4TON
•�
J�
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 2, 2024
CITY COUNCIL MEMO
2024-218
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs
FROM: Lee Farmer, Recreation Superintendent
SUBJECT: Resolution to approve an agreement with American Soccer Company, Inc, for the
purchase of soccer uniforms
RECOMMENDATION:
Parks, Natural Resources and Cultural Affairs staff recommends the approval of a contract with American
Soccer Company, Inc. d.b.a Score Sports for the purchase of soccer uniforms for the fall 2024 and spring 2025
seasons.
BACKGROUND:
Parks, Natural Resources and Cultural Affairs administers one of the largest youth soccer programs in
Arkansas for youth ages 3 to 16, with over 2,500 youth participating in the spring and fall seasons. Registration
fees for the youth soccer program range from $60-$125 per participant, depending on age, fall season
registration only, or a full year registration option. Included in this registration fee is the cost of uniforms,
equipment fees, sports official fees, and other expenses associated with this program. The uniform set
consists of a jersey, shorts, and a pair of soccer socks.
DISCUSSION:
In April 2024, the City of Fayetteville advertised RFP 24-07 for soccer uniform providers. Three vendors
submitted proposals and the professional selection committee selected Score Sports for this service. The
agreement with Score Sports is to provide a uniform package, which includes a jersey, shorts, and a pair of
socks for soccer participants for $16.10 per package. The agreement is for the fall 2024 and spring 2025
seasons with contract renewal options for up to four (4) additional years. The prices will remain firm for two (2)
years and in Years 3,4, and 5 of the renewable term, prices may increase to a minimum of 5% but not more
than 10%, which will be accounted for in the future operational budgets.
BUDGET/STAFF IMPACT:
The 2024 operational budget includes $29,000 for the purchase of soccer uniforms.
ATTACHMENTS: SRF (#3) , Appendix A - Scope of Work (#4), Appendix B - City Issued RFP (#5), Appendix
C - American Soccer Company's Proposal (#6), RFP 20-07, Contract (#7)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
_= City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-218
Resolution to approve an agreement with American Soccer Company, Inc, for the purchase of
soccer uniforms
A RESOLUTION TO AWARD RFP 24-07 AND AUTHORIZE A CONTRACT FOR THE
PURCHASE OF YOUTH SOCCER UNIFORMS FROM AMERICAN SOCCER COMPANY, INC.
D/B/A SCORE SPORTS IN THE AMOUNT OF $16.10 PLUS APPLICABLE TAXES PER
UNIFORM FOR THE FALL 2024 AND SPRING 2025 SEASONS WITH AN OPTION TO RENEW
FOR UP TO FOUR ADDITIONAL ONE-YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP 24-07 and
authorizes a contract for the purchase of youth soccer uniforms from American Soccer Company, Inc.
d/b/a Score Sports, in the amount of $16.10 plus applicable taxes per uniform for the Fall 2024 and
Spring 2025 seasons with an option to renew for up to four additional one-year terms.
Page 1
Lee Farmer
Submitted By
City of Fayetteville Staff Review Form
2024-218
Item ID
7/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/3/2024 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
A resolution to approve a contract with American Soccer Co. Inc. dba Score Sports, for the purchasing of soccer
uniforms for the fall 2024 and spring 2025 seasons at the cost of $16.10 per uniform. The resolution includes an
option to renew for an additional four (4) one-year renewals.
1010.520.5220-5200.05
Account Number
N/A
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Tournament Supplies/Awards
Fund
Parks Developmnet
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 83,162.00
$ 39,330.43
$ 43,831.57
e. 43,831.57
Previous Ordinance or Resolution #
Approval Date:
V20221130
RFP 24-07, Soccer Uniforms
APPENDIX A
Scope of Work & Fees
1. SCOPE OF WORK:
A. This contract with American Soccer Company, Inc. dba SCORE Sports shall be for the Fall 2024 -Spring
2028 seasons, with the bulk of the purchasing happening prior to the Fall Seasons.
i. Fall 2024
— Spring 2025 (Year 1)
ii. Fall 2025
— Spring 2026 (Year 2)
iii. Fall 2026
— Spring 2027 (Year 3)
iv. Fall 2027
— Spring 2028 (Year 4)
v. Fall 2028
— Spring 2029 (Year 5)
B. American Soccer Company, Inc. dba SCORE Sports shall be responsible for all aspects of the process
listed in the RFP. Uniforms shall consist of:
i. Jerseys
1. Provide at least 14 different color options.
2. Provide a size range from youth extra -small to adult extra -large.
3. Fabric shall consist of a light -weight, breathable, moisture -wicking material.
4. Numbers on back will be limited to two (2) digits and shall be a minimum of 7-inches in
height.
5. Number shall be printed on back and team name and sponsor logo on the front of the
jersey PRIOR to shipment.
ii. Shorts
1. Provide a size range from youth extra -small to adult extra -large.
2. Shorts shall be black only.
iii. Socks
1. Provide at least 14 different color options (coordinating with jersey colors).
C. A tracking number shall be provided to the City on the same day the order ships and City shall be
notified if an order will not be shipped in its entirety.
i. The City shall be kept up to date on order status through email confirmation of order(s), shipping
date(s), and tracking number(s) to monitor delivery status.
D. Turn -around time for initial orders shall be no more than 15 days from the day order is placed.
i. Add -on orders shall arrive no more than six (6) business days using ground shipping.
E. All uniforms shall arrive separated and labeled by team name.
City of Fayetteville, AR and American Soccer Company, Inc. dba SCORE Sports
APPENDIX A — SCOPE OF WORK AND FEES
Page 1 of 2
2. PRICING:
A. Uniform package price is $16.10 per package for youth and adult sizes. This package includes 1 jersey,
1 set of shorts, and 1 pair of socks. A minimum of 9 packages per team on main order only.
i. This includes standard 8-inch white/black outlined number(s) on the back of the jersey.
ii. Extended sizing available for $2.00 extra per additional "X" after "XL".
iii. Numbers on front of jersey, specific numbers, and numbers on shorts are an additional $2.75
per application.
B. Additional Items:
i. 10" White/Black Block "Team Name" Logo on Center Chest — fee is $1.50 per jersey
ii. 3.5" White/Black "City of Fayetteville" Logo on Left Chest (included with Jersey package)
iii. 3.5x6" White/Black "Land 0 Frost" Logo on top back - $1.00 per jersey
City of Fayetteville, AR and American Soccer Company, Inc. dba SCORE Sports
APPENDIX A — SCOPE OF WORK AND FEES
Page 2 of 2
CITY OF
FAYETTEVILLE
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8256
TDD (Telecommunication Device for the Deaf): 479.521.1316
Request for Proposal: RFP 24-07, Soccer Uniforms
DEADLINE: Wednesday, April 10, 2024 before 2:00 PM, loc
SR. PURCHASING AGENT: Amanda Beilfuss, abeilfuss fa ille-ar. ov
DATE OF ISSUE AND ADVERTISEMENT: 03/17/2024
REQUE PR P6�L
RFP 24� occ ifor�
No late proposals shall be acce e . RFP' be s it ed through the City's third -party
electronic bidding platfor or u mit Baled al proposal to the City of Fayetteville,
Purchasing Division at the c tion.
O
Ci o ayetteville
Purc Division — Room 306
t Mountain Street
etteville, AR 72701
All proposal submitted in accordance with the attached City of Fayetteville specifications
and documen ttached hereto. Each Proposer is required to fill in every blank and shall supply
all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are
made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer/Bidder and City Purchasing Director.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 1 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP 24-07, Soccer Uniforms
The City of Fayetteville, Arkansas, is now accepting proposals for qualified and experienced uniform and clothing
companies to provide for purchase uniforms for the Youth Soccer Program. This contract shall be for one (1) year
with four (4) renewal options. Any questions regarding this RFP shall be directed to Amanda Beilfuss, City of
Fayetteville Sr. Purchasing Agent at abeilfuss@fayetteville-ar.gov or (479) 575-8220. C
Solicitation documents and addenda shall be obtained at the City of Fayetteville P ing Division's electronic
bidding platform at www.fayetteville-ar.gov/bids. All proposals shall be receiv ednesday, April 10, 2024
before 2:00 PM, Local Time utilizing the electronic bidding software or by, it ing a sealed physical proposal
to the City of Fayetteville, Purchasing Division. All propo are due bef 'N e time stated. No late proposals
shall be accepted. Submitting electronically is strong e ourag T No,
of Fayetteville shall not be
responsible for lost or misdirected proposals, or for fa' ure pro er t chnical equipment.
•
All interested parties shall be qualified to do bu n `and lic in ac d e with all applicable laws of the
state and local governments where the pr e s loca y en rforming a service for the City of
Fayetteville shall be registered with the Ar, Secre State.
0
The City of Fayetteville reserveOthc
rej ct aar all Pro and to waive irregularities therein, and all
parties agree that such rejectiotho( lia ility on h rt of the City of Fayetteville for any damage or
claim brought by any interesteduse of such reje io ,nor shall any interested party seek any recourse
of any kind against the City of Fayette e echse of s jections. The filing of any Statement in response to
this invitation shall constitute an agr m n of the�r�s ed party to these conditions.
Cj
City of Fayett II
By: Amanda Beil s, Sr. Purchasing Agent
P: 479.575.8220 abeilfuss@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 03/17/2024
This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas.
Amount paid: $167.99
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 2 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION A: General Terms & Conditions
1. SUBMISSION OF A PROPOSAL SHALL INCLUDE:
Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements
as specified in the Scope of Work.
a. A written narrative describing the method or manner in which the Proposer proposes to satisfy
requirements of this RFP in the most cost-effective manner. The term Proposer shall be in reference
to a firm or individual responding to this solicitation.
b. A description of the Proposer's experience in providing the same or simil es as outlined in the
RFP. This description should include the names of the person(s) who ovide the services, their
qualifications, and the years of experience in performing this type ofj Also, include the reference
information requested in this RFP.
c. The complete fee and cost to the City for all se ' s outli is RFP.
d. Statement should be no more than t - ive (25),tages; sin d, standard, readable, print on
standard 8.5x11 documents. Pro shall al mit e 3) page (maximum) executive
summary. The following items count t he t e y 've page limitation: appendix, cover
sheet, 3-page executive sum resumes re es hal e no more than 1 page per person), and
forms provided by the Cit r mpletiq .
i. Submitting an r din to'tlFP: P Is shall be prepared simply and economically,
providing a stra htfor d, cncise de n of its ability to meet the requirements for the
project. Fancy bindiZss
ored dis d promotional material are not required. Emphasis
should be on compland c i content. All documents physically submitted should be
typewritten on�! �and 8 %" 11" hite papers and bound in one volume. Exceptions would
be schema c'bits, 4n resumes, and City required forms. Limit proposal to twenty-
five (25 age less, l ne-page team resumes, references, and forms required by the
City mpletion. Arosals shall be sealed upon delivery to the City of Fayetteville.
Option 1 —Electronic Submittal (strongly encouroged): Proposers can go to
www.fayetteville-ar.gov/bids and follow the prompts to submit a proposal within the
electronic bidding platform. If a proposal is submitted electronically, a physical
submission is not necessary. All Proposers must register in order to be able to submit.
There is no fee for registration.
2. Option 2 — Physical Submittal: All Proposers shall submit one (1) original copy of their
proposal as well as one (1) electronic copy on a properly labeled USB or other electronic
media device. The electronic copy submitted shall be contained into one single
electronic file and shall be identical to the hard copies provided. The use of Adobe PDF
documents is strongly recommended. Files contained on an USB or electronic media
shall not be restricted against saving or printing. Electronic copies shall not be submitted
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 3 of 17
via e-mail to City employees by the Proposer and shall be provided to the City in a sealed
manner. FedEx, UPS, USPS, or other packages should be clearly marked with the RFP
number on the outside of the mailing package.
e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this
document. Only the names of Proposer's will be available after the deadline until a contract has been
awarded by the Fayetteville City Council. All interested parties understand proposal documents will
not be available until after a valid contract has been executed.
f. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchasing
Division.
g. Proposals must follow the format of the RFP. Proposers should structur responses to follow
the sequence of the RFP.
h. Proposers shall have experience in work of the same or similar r and must provide references
that will satisfy the City of Fayetteville. Propo all furnish nce list of clients for whom they
have performed similar services and must pro form a requested in this document. IV
i. Proposer is advised that exceptions t A� the teri�'s co ain his RFP or the attached service
agreement must be identified in its cse to t Fail so may lead the City to declare
any such term non-negotiable. P er's des' ke n to a non-negotiable term will not
disqualify it from consideratior>i a ard.
j. Local time shall be def' e the/Fayett ' rkansas on the due date of the deadline.
Documents shall be d before deadlin as shown by the atomic clock located in the
Purchasing Division 0 ice or ctronic clock in the City's third -party bidding software.
2. WRITTEN REQUESTS FOR INTERPMTNS C%�IFICATION:
No oral interpretations will node to any irm�as to the meaning of specifications or any other contract
documents. All questio ing tp ms and conditions or scope of work of this proposal must be
sent in writing via e-mail he P epartment. Responses to questions may be handled as an
addendum if the r se would p vi clarification to the requirements of the proposal. All such addenda
shall become Pt e contract documents. The City will not be responsible for any other explanation or
interpretati e proposed RFP made or given prior to the award of the contract.
DESCRIPTION F SUPPLIES AND SERVICES:
Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the
purpose of describing and establishing general quality levels. Such references are NOT intended to be
restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for
any items.
4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the right
to the following:
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 4 of 17
The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm.
Negotiation with an individual Proposer does not require negotiation with others.
b. The City of Fayetteville reserves the right to select the proposal it believes will serve the best interest
of the City.
c. The City of Fayetteville reserves the right to accept or reject any or all proposals.
d. The City of Fayetteville reserves the right to cancel the entire request for proposal.
e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the
request for proposal or in proposals submitted.
f. The City of Fayetteville reserves the right to request any nece larifications, additional
information or proposal data without changing the terms of the pro I.
g. The City of Fayetteville reserves the right to selection roposer to perform the services
required on the basis of the original proposals i ut ne ti
♦
h. The City reserves the right to ask for a nd final om more Proposers. The best and
final offer process is not guarantee • ee ► ore, Pr rs sha s and respond to this RFP on the
most favorable terms available.
� G
5. EVALUATION CRITERIA: G
The evaluation criterion define ors e use selection committee to evaluate and score
responsive, responsible an d propos Propo all include sufficient information to allow the
selection committee to thorn ghly eAuate and scor sals. Each proposal submitted shall be evaluated
and ranked by a selection commi he'�ontr i be awarded to the most qualified Proposer, per the
evaluation criteria listed in this Roposer t guaranteed to be ranked.
I
6. COSTS INCURRED BY PR S
All expenses involved wit prep i� submission of proposals to the City, or any work performed in
connection there hall be bor so ly by the Proposer(s). No payment will be made for any responses
received, or for n er effort required of, or made by, the Proposer(s) prior to contract commencement.
7. ORAL PRE N:
An oral prese ation and/or interview may be requested of any firm, at the selection committee's discretion.
8. CONFLICT OF INTEREST:
a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or
indirect, which would conflict in any manner with the performance or services required hereunder, as
provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to
Provide Services to the City".
The Proposer shall promptly notify Amanda Beilfuss, City Sr. Purchasing Agent, in writing, of all
potential conflicts of interest for any prospective business association, interest, or other circumstance
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 5 of 17
which may influence or appear to influence the Proposer's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the Proposer may undertake and request an opinion to the City as
to whether the association, interest or circumstance would, in the opinion of the City, constitute a
conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer
its opinion via e-mail or first-class mail within thirty days of receipt of notification.
9. WITHDRAWAL OF PROPOSAL:
A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request
from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time set
for the proposal.
10. LATE PROPOSAL OR MODIFICATIONS: C,
a. Proposal and modifications received after the time set for the pro ubmittal shall not be
considered. Modifications in writing received prior to the deadline wie ccepted. The City will not
be responsible for misdirected bids. Proposers refer to their su Wipt
`n status in the online bidding
portal or call the Purchasing Division at (479) 5 8220 to ensur2of their submittal documents
prior to opening time and date listed.
b. The time set for the deadline shall b ♦ I i m e for F. ye ille, the date listed. All proposals
shall be received in the Purchasing Di i EFOROhasi
�eadli s . The official clock to determine
local time shall be the atomic clo ed in sion, Room 306 of City Hall, 113 W.
Mountain, Fayetteville, AR. ��
11. CONSTITUTIONAL. STATE. AND
REQLlIRE*ENTS:
The laws of the State of Ay to`��urchas under this request for proposal. Proposers
shall comply with all constitu ona�,s'4'1
e, and federal does, orders and laws as applicable to this proposal
and subsequent contract(s) includ' b t no limited qual Employment Opportunity (EEO), Disadvantaged
Business Enterprises (DBE), & OS applic f7is contract.
12. PROVISION FOR OTHER
Unless otherwise stipul e y th r� r the Proposer agrees to make available to all Government
agencies, departm t mu icipali es, counties, the proposal prices submitted in accordance with said
proposal terms d ditions the rei , should any said governmental entity desire to buy under this proposal.
Eligible user I mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisio ies, local district school boards, community colleges, municipalities, counties, or other
public agenci or authorities), which may desire to purchase under the terms and conditions of the contract.
13. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies that
their proposal is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside
control, collusion, fraud, or otherwise illegal action."
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 6 of 17
14. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a Contractor's records as such records relate
to purchases between the City and said Contractor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information
Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to
the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law-aplying to the case.
15. CITY INDEMNIFICATION:
The successful Proposer(s) agrees to indemnify the City and hold it harmlem and against all claims,
liability, loss, damage or expense, including but not limited to counsel a sing from or by reason of any
•
actual or claimed trademark, patent or copyright infri ment or litigat' sed thereon, with respect to the
services or any part thereof covered by this order, an c oblig s survive acceptance of the services
and payment thereof by the City. _ A *%� _
16. VARIANCE FROM STANDARD TERMS & CON
17.
All standard terms and conditions statI
specifically stated in the subsequent s lt'E hS
understood by Proposers prior to:� in
Persons with disabilities regLNin;
call 479.521.1316 (telecommuni
Persons needing translation of
nide7lice for
ocumeMilli
immediately.—
18. CERTIFICATE OF INSURA T
The successful Pr o r pro de roof of General Commercial Liability insurance and the statutory
amount for Wor rs ompensation. ch Certificate of Insurance shall not be required unless firm is selected.
19. PAYMENT OICING:
The Proposer ust specify in their proposal the exact company name and address which must be the same
as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is
responsible for immediately notifying the Purchasing Division of any company name change, which would
cause invoicing to change from the name used at the time of the original RFP. Payment will be made within
thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or
penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to allow any increase
in hourly rates by the contract without PRIOR Fayetteville City Council approval.
apply to this contract except as
precedence, and should be fully
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 7 of 17
n to participate in this proceeding/event, should
�eaf), no later than seven days prior to the deadline.
contact the City of Fayetteville, Purchasing Division,
20. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice
to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails
to fulfill or abide by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered a
material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right
to cancel and obtain from another source, any items and/or services which have not been delivered
within the period of time from the date of order as determined by the City ofetteville.
d. In the event sufficient budgeted funds are not available for a new fis iod, the City shall notify
the Contractor of such occurrence and contract shall terminate of la t day of the current fiscal
period without penalty or expense to the City.
21. ASSIGNMENT SUBCONTRACTING CORPORATE ACQ T NSA MERGERS:
a. The Contractor shall perform this conty to assignor t o ubco racting shall be allowed without
prior written consent of the City. If Al� oser int ds ITT sub n act a portion of this work, the
Proposer shall disclose such intent e roposa itted e It of this RFP.
b. In the event of a corporate ac i n and/ ger, th n actor shall provide written notice to
the City within thirty (30) c e ar days ractor'�otic of such action or upon the occurrence
of said action, whichevo fir ��►
22. NON-EXCLUSIVE CONTRACT:
Award of this RFP shall impose bl at�n on to utilize the Contractor for all work of this type,
which may develop during the co
r a period. not an exclusive contract. The City specifically reserves
the right to concurrently co Vol*
with oth co anies for similar work if it deems such an action to be in
the City's best interest.e of -phase contracts, this provision shall apply separately to each
item. `
G
23. LOBBYING:
Lobbying of ion committee members, City of Fayetteville employees, or elected officials regarding
request for als, request for qualifications, bids or contracts, during the pendency of bid protest, by the
bidder/propo r/protestor or any member of the bidder's/propose r's/protector's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has a
pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 8 of 17
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
24. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this RFP from the Proposer. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor
shall provide such additional requirements as may become necessary.
25. SERVICES AGREEMENT:
A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal
will be prepared by the City, signed by the successful Proposer and presented to th * y of Fayetteville for
approval and signature of the Mayor.
26. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS:
Proposers shall use the original RFP form(s) provided by the PurchasiQ 'n and enter information only
in the spaces where a response is requested. Propo ay use an ent as an addendum to the RFP
form(s) if sufficient space is not available on the origin f m for c r oser to enter a complete response.
Any modifications or alterations to the original P docume s b the oposer, whether intentional or
otherwise, will constitute grounds for rejecti X ch RFP spo se. A ch modifications or alterations
a Proposer wishes to propose shall be clear alld in the ser's P e onse and presented in the form
of an addendum to the original RFP docu e s.
27. OTHER GENERAL CONDITIO®ropo
a. Proposers must prowi oposad by an employee having legal authority to
submit proposals ohe rr ser. T re cost of preparing and providing responses
shall be borne by th
b. The City reserves the righitional information it deems necessary from any or all
Proposers after the s�V�nl�Sion dead ne.
ii��
c. This solicitation is n ivo be s s an offer, a contract, or a commitment of any kind; nor does
it commit e ity to pay&y costs incurred by Proposer in preparation. It shall be clearly
unders t t any costs incurred by the Proposer in responding to this request for proposal is at the
Prop r wn risk and expense as a cost of doing business. The City of Fayetteville shall not be liable
for rsement to the Proposer for any expense so incurred, regardless of whether or not the
propo I is accepted.
d. If products, components, or services other than those described in this bid document are proposed,
the Proposer must include complete descriptive literature for each. All requests for additional
information must be received within five working days following the request.
e. Any uncertainties shall be brought to the attention to Amanda Beilfuss immediately via telephone
(479.575.8220) or e-mail (abeilfuss@fayetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 9 of 17
0
k.
of the scope of work to be completed and/or goods to be provided. We encourage all interested
parties to ask questions to enable all Proposers to be on equal terms.
Any inquiries or requests for explanation in regard to the City's requirements should be made
promptly to Amanda Beilfuss, City of Fayetteville, Sr. Purchasing Agent via e-mail
(abeilfuss@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications
will be given as to the meaning of any part of this request for proposal. All questions, clarifications,
and requests, together with answers, if any, will be provided to all firms via written addendum. Names
of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract
is in place.
At the discretion of the City, one or more firms may be asked for more detinformation before
final ranking of the firms, which may also include oral interviews.
Any information provided
necessary to properly rest
�paration of proposals
ialified Proposers with
sufficient basic information to submit pr Is meetin um specifications and/or test
requirements but is not intended to limit a RF ntent e Iude any relevant or essential data.
Proposers irrevocably consent that an action o proc edin nst it under, arising out of or in
any manner relating to this Contract 11 contr Arka a a Proposer hereby expressly and
irrevocably waives any claim or d n in any tion r eding based on any alleged lack of
jurisdiction or improper venue similar
The successful Proposer t as g hole o rt of this Contract or any monies due or to
become due hereun out writ nsent f Fayetteville. In case the successful Proposer
assigns all or any par of anAonies due or ome due under this Contract, the Instrument of
assignment shall contain ap4p
s uAtanti he effect that it is agreed that the right of the assignee
in and to any monies due t become the successful Proposer shall be subject to prior liens of
all persons, firms, an r0orations f se ices rendered or materials supplied for the performance of
the services calle IV
VONis cop
The succes ul roposer's a en n is directed to the fact that all applicable Federal and State laws,
munici o nces, and the rules and regulations of all authorities having jurisdiction overthe services
shall o the contract throughout, and they will be deemed to be included in the contract as though
wria cesin full herein. The successful Proposer shall keep himself/herself fully informed of all laws,
ordinand regulations of the Federal, State, and municipal governments or authorities in any
manner affecting those engaged or employed in providing these services or in any way affecting the
conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or
authority over same. If any discrepancy or inconsistency should be discovered in these Contract
Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation,
order or decree, s/he shall herewith report the same in writing to the City of Fayetteville.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 10 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION B: Scope of Services and General Information
1. INTRODUCTION:
The City of Fayetteville is seeking bids from qualified and experienced uniform and clothing companies to
provide for purchase uniforms for the Youth Soccer Program. The bid will be for the 2024-2028 seasons, with
the bulk of the purchasing happening prior to the Fall Seasons. Approximately 1,700 uniforms will be ordered
throughout the course of the year (spring and fall seasons). However, the City reserves the right to deviate
from the estimated quantities.
2. SPECIFICATIONS:
a. Uniforms shall consist of:
i. Jerseys
1. Must be able to provide at least 14 1 ferent color o i ss
2. Size range —youth extra small to a xtra la
3. Fabric should consist of a I' . ht, breath moi wicking material.
4. Numbers on back will be I i to tw khall b a mum of 7" in height.
5. Pricing should inclu m ering an e me and sponsor logo on the front
of the jersey prio pment.
G
ii. Shorts O a►
1. Size ran h extra Snv,�Kto adul Qd lar e
g ,� g
2. Color - bla
iii. Socks O
1. Must be ahio rovid a le` 14 different color options (matching the jerseys).
p p ( g
b. Pricing shall q'ude th y t �d adult soccer uniforms.
c. RFP sh a current year catalog that contains samples provided along with the RFP paperwork.
Sa Xow
s II include each proposed uniform and include screen printed numbered shirt, shorts, and
sock ne sample shall be included for each proposed design/uniform
d. Location of materials sourcing and manufacturing shall be taken into consideration with a preference
given for regional and domestic products.
GENERAL CONDITIONS:
a. Awarded Proposer shall provide the City with a tracking number on the same day the order ships.
b. The City shall also be notified immediately if an order placed will not be shipped in its entirety.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 11 of 17
c. Turn -around time for initial orders shall be no more than 15-days from the day the order was placed.
d. Add -on orders shall arrive no more than six (6) business days using ground shipping.
e. All uniforms shall arrive separated and labeled by soccer team name for ease of distribution.
The City of Fayetteville shall be kept up to date on the status of their order(s) through email
confirmation on the order(s), shipping date(s), and tracking number(s) to monitor the delivery status.
4. PRICING FORMAT:
5.
A
7
a. Price(s) quoted shall be per uniform set (jersey, shorts, and socks).
b. Price shall include all screen printing specified.
c. Price shall include all delivery charges, itemized in detail.
♦ O
d. Proposed price shall include any increases p (if app is
CONTRACT TERMS:
This contract shall be for one (1) year with f rrenew ions. T s tract may be terminated by the
City of Fayetteville or awarded Proposer it -days cI noti
CONTRACT FORMATION:
If the negotiation produce m u ree fGL contra e considered for approval by the City of
Fayetteville City Council. If ions with hi hes n Proposer fail negotiations may be initiated
Y Y g� g p g Y
with the next highest-ranking ropo untj an agre is reached. The City reserves the right to reject all
offers and end the process witho Ve ting a c
PROPOSAL CONTENT:
Proposals shall be prep e imply mically, providing a straightforward, concise description its
ability to meet the ire ents f th oject. Fancy bindings, colored displays, and promotional material
are not require phasis shoul on completeness and clarity of content. All documents should be
typewritten dard 8 %" x 11" white pages and bound in one volume. Exceptions would be schematics,
exhibits, or t ormation necessary to facilitate the City of Fayetteville's ability to accurately evaluate the
proposal. Li i proposal to twenty-five (25) pages or less, excluding one -page team resumes, references, and
forms required by the City for completion.
8. SELECTION CRITERIA:
The following criteria will be used by the City to evaluate and score responsive proposals. Proposers shall
include sufficient information to allow the City to thoroughly evaluate and score the proposal. Each proposal
submitted is not required to be ranked by the selection committee. The contract may be awarded to the
most qualified firm, per the evaluation criteria listed below, based on the evaluation of the selection
committee. Following the evaluation of the proposals, the Selection Committee may request that the top -
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 12 of 17
ranking firm(s) make an oral presentation or be interviewed. If presentations are necessary, they will take
place in Fayetteville, Arkansas. Notices will be sent by the Purchasing Division.
1) 20% Qualifications in Relation to Specific Project to be Performed: Information reflecting
qualifications of the consultant, partners, and project team. Indicated specialized
experience and technical competence of the firm in connection with the type and
complexity of the service required. Subcontractors, if used, shall be listed with information
on their organization.
2) 15% Experience, Competence, and Capacity for Performance: Information reflecting the
names, titles, and qualifications (including experience and techni I competence) of the
major personnel assigned to this specific project. V�
3) 25% Proposed Method of Doing Work: A proposed work plan e iption of how the project
would be conducted as well as other facts conce pproach to scope) indicating
methods and schedules for accom i ing scope of vAQ Include with this the amount of
work presently underway.
4) 25% Past Performance: Previo afions s II b onsi r a significant factor. If previous
evaluations with the Cit a�not avei
the r ional firm's past performance
records with City and th s will bcluality of work, timely performance,
diligence, and any Apertin rmati will provide a list of similar jobs
performed and whom A y can tac or information.
5) 15% Cost/Fe . ete cos a fees as bed in this RFP and for delivery of the proposal
including cal fea ' ility and finan s bility. All fees shall be clearly identified with RFP
response and b �ie ize�c as muc possible.
I
G
CONTINUES ON NEXT PAGE
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 13 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION C: Vendor References
The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated:
COMPANY NAME:
NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION:
TOTAL NUMBER OF CURRENT EMPLOYEES:
NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT
FULL TIME
PART TI M E
FULLTIME PART TIME
PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FO N THE PAST FIVE (5)
YEARS (All fields must be completed):
1. 2.
COMPANY NAME OMPANY NAME`
CITY, STATE, ZIP CITY, STA
CONTACT PERSON CT P
G
TELEPHONE O TELEP
vo&N (�;
FAX NUMBER A NUMBER
CO
E-MAILADDRESS `� E-MAILADDRESS
3. 4.
COMPANY NAME COMPANY NAME
CITY, STATE, ZIP CITY, STATE, ZIP
CONTACT PERSON CONTACT PERSON
TELEPHONE TELEPHONE
FAX NUMBER FAX NUMBER
E-MAIL ADDRESS E-MAIL ADDRESS
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 14 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION D: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to,
any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship
exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such
a relationship may result in cancellation of a purchase and/or contract as a result ofesponse. This form
must be completed and returned in order for your bid/proposal to be eligible for co ation.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIAT L ES TO YOUR FIRM:
1) NO KNOWN RELATIONSHIP EXI
2) RELATIONSHIP EXISTS (P lain):
,. o. G
Z'
v
I certify that; as an officer of th zation, C& the att etter of authorization, am duly authorized to
certify the information provide erein i ccurate and tr my organization shall comply with all State and
Federal Equal Opportunity and Non -Di ri inattion regl nts and conditions of employment.
Pursuant Arkansas Code Annot d-1-503, the ontractor agrees and certifies that the do not current)
g Y Y
boycott Israel and will not b rael d � ny time in which they are entering into, or while in contract,
with any public entity as de in §2 f t any time during contract the contractor decides to boycott
Israel, the contractor s noti y the c tr ted public entity in writing.
Pursuant Arka e Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently
boycott Energy, ss Fuel, Firearms, and Ammunition Industries during anytime in which they are entering into,
or while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the
contractor decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must
notify the contracted public entity in writing.
2. PRIMARY CONTACT INFORMATION
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection
committee can call for clarification or interview via telephone.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 15 of 17
Corporate Name of Firm:
Primary Contact: Title of Primary Contact:
Phone#1 (cell preferred): Phone#2:
E-Mail Address:
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent
as though it were originally included therein. Proposers/Bidders should indicate theireipt of same in the
appropriate blank listed herein. Failure to do so may subject Contractor to disqualific
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
ATE ACKNOWLEDGED
4. DEBARMENT CERTIFICATION:
As an interested party on this project, you quired t ro ide d ar /suspension certification indicating
compliance with the below Federal Ex Order. erati ca e done b completing and signing this
p � Y p g g g
form. � O (�
Federal Executive Order (E.O.) 4 ebar t and sion" requires that all contractors receiving
individual awards, using federal nds, n allSub-reci ertify that the organization and its principals are
not debarred, suspended, proposed o e arm t ed ineligible, or voluntarily excluded by any Federal
department or agency from doi bu s with th eral Government.
Signature certifies that neith r o nor yoA, * i al is presently debarred, suspended, proposed for debarment,
declared ineligible, or ntar excl ed m participation in this transaction by any federal department or
agency.
's
Questions reg i t form should be directed to the City of Fayetteville Purchasing Division.
NAME OF COMPANY:
PHYSICAL ADDRESS:
MAILING ADDRESS:
TAX ID #: AR. SECRETARY OF STATE FILING #:
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 16 of 17
PHONE:
E-MAIL:
SIGNATURE:
PRINTED NAME:
TITLE:
(1 Ix
Ef�d�� FP
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 17 of 17
FAX:
DATE:
DOCUMENT
CITY OF
Wo" FAYETTEVILLE
ARKANSAS
RFP 24-07
American Soccer Company,Inc
GJ CJ
p
SCORES orts 0
Supplier Response 0 *(
Oq
G`Iq
�CO
Event Information
Number: RFP 24-07
Title: Soccer Uniform G �►
Type: Request for P. al G
Issue Date: 3/17/2024
Deadline: 4/10/ 02 0 P
Notes: The a ettev' Ar s®s is now accepting proposals for
qualifi and eri�nced u ' or and clothing companies to provide
for purcha norms fo'Tthe outh Soccer Program. This contract
shall be for (1) ye I four (4) renewal options. Any questions
regar his soli n process shall be directed to Amanda
B u s, city(�� ayetteville Sr. Purchasing Agent at
beilf IV CcDfav -ar. ov or (479) 575-8220.
C Inforn^on
Con t: Ama ilfuss
Address: Pu ng
306
y Hall
13 West Mountain Street - Room 306
Fayetteville, AR 72701
abeilfuss@fayetteville-ar.gov
Page 1 of 2 pages Vendor: American Soccer Company, Inc RFP 24-07
American Soccer Company, Inc Information
Address: 726 E Anaheim St
Wilmington, CA 90744
Phone: (310) 847-6366
By submitting your response, you certify that you are authorized to represent and bind your company.
SHERILYN CAJIGAL
Signature
Submitted at 411012024 11:15:23 AM (CT)
uested Attachments
RFP 24-07, Soccer Uniforms
SCAJIGAL@SCORESPORTS.COM
Email
�al /-��
Please attach the signed and completed RFP form, located in the 'Attachmen��'(
Response Attachments ('I , 4NN
FAYETTEVILLE 2024 BID.pdf
2024 Soccer Uniform Bid Submission
Bid Attributes
v� CO
1 Addendum Acknowledgement V
By selecting "I agree", you ac ou d a at YC
read a e dum(s) that have been issued for this
solicitation, if applicable. 4:t
10 1 agree A C
Page 2 of 2 pages Vendor: American Soccer Company, Inc RFP 24-07
1
Confidential,
All About SCORE@
SCORE.
Company Background & Experience
SCORE Sports has been a loyal partner in the sports industry for 49 years providing quality
products from a Proud American Company. SCORE is a vertical manufacturer; we knit, cut, design,
sublimate and sew our garments. We use lightweight and cool performance fabrics designed for �►
player comfort. SCORE fabrics are created with state-of-the-art technologies and an(
moisture wicking features. Each fabric we create is carefully crafted by our in- leam fr
development to finish. SCORE is an innovative leader in the sports industry a adap ' he
ever changing and individualized service needs of each organization. We e ain tr o ur
purpose; provide the highest quality uniforms and equipment at the e% sible prjs
exceptional customer service.
C) CV I
References
Contact Name: Rich Ekman
Contact Title: Sports Program Coordin �\ristrictCompany Name: Bend Park & Recre G
Phone:541-706-6126 CJ
Email: rich@bend arkandrec.or O
Contact Name: Michael JAM- el
Contact Title: Recreation P gra S pervisor - Y th is
Company Name: Mecklenb g Co Pasts & Re a n
Phone: 980-314-1353
Email: Michael.Jackson@meckl b countvmkv
Contact Name: Coleta P s�, G
Contact Title: Executiv i ea101r
Company Name' Ro rs s & R re�6n
Phone: 479-631- 3
Email: c aris@ e ar. ov
Contact N tt Griff4\
Contact Ti reatio ram Manager
Company Na e: City on
Phone:310-8477
Email: s riffee@- a. ov
Contact Naert Rea
Contact Ti creation Supervisor
Comp e: City of Bell
P h o n 01 73-1596
Email: ea@cit ofbell.or
SCORES Soccer
SCORE
City of Fayetteville
Bid Submission for Fall 2024 - Spring 2025
Based on 1700+ Players
SCORE Uniform Selections UNIFORM PACKAGE PRIC
All ierseys include ��
• Standard 8" White/Black Outlined Number on Back
16.10 YOi�►.r` AdU.
ICELAND
Qa
O
D� G
G
OFRANCE (295)
I styles avpkbie in 20+ color combinations.
Availizes Youth XS - Adult XL
ADDITIONAL ITEMS ` • ( �''
APPLICATION FEE
• 3.5" White/Black � etter
$1.50 perjersey
"Team Name" l� Left Chest
• 10" Whit I "Land 0 Frost"
$1.00 perjersey
Logo C t Chest (L-02800)
• 8" 4- for "City of Fayetteville"
$3.00 perjersey
Logo on Center Chest
• 10" White/Black Block Letter
$3.00 perjersey
"Sponsor" Logo on Center Chest
* See Art & Decoration Information
SYDNEY SHORTS (117A)
SOLID SOCK (800)
FREE UPGRADE (if desired)
LONDON SHORTS
(195A)
.\11,
*?D
SCORE@ Soccer
Incentives
SCOREm
Free gifts are based on ONE (1) gift per team order. Teams are a minimum of 12 uniforms on
Main Order only. Applies only to complete soccer plaver uniform (jersey, shorts & socks).
OPTION #1
SCORE Choice Goalie Jersey
♦%V
�r
G �
G 'Q
''Q O
Q GJ
OPTION #2 O
Coach Jersey • Matching le r Arfor n ee (4220)
Jersey Include:
• 3.5" White/Black Block
Von
Team N Left Chest
• 10" White/Black C Bap�M� _
C Oda
.
&0�� pQ
J�" lQt
C\)N
n.
RM
3.5" Team Name Example
�JL°QC� G[1
�e
OQ�
Score Logo # L-00453
4
Terms & Conditions
Art & Decoration Information:
SCORED
• 2-Color (White/Black) 3.5" "Team Name" Block Letter Logo on Left Chest of jersey. Application will be $1.50 perjersey.
II _ T \I,
R Fml I i El NCII
* EXAMPLE OF 3.5" BLOCK LETTER STYLE TEAM NAME * O
O
♦ O
• 2-Color (White/Black) 10" "Land 0 Frost" logo on Center Chest of (SCORE Logo L 0).
0
Application will be $1.00 perjersey.
• 4-Color 8" "City of Fayetteville
v
• 2-Color (White ck) 10" " s ' Block Letter Logo on Center Chest of jersey. Application will be $3.00 perjersey.
KI =Gi G
Q� G���i7CL�n7
* EXAMPLE OF 10" BLOCK LETTER STYLE SPONSOR
• Additional Sponsor logos will be charged a one-time $20.00 set-up fee. Application will be $3.00 per sponsor perjersey.
• Additional art fees and set-ups may apply depending on art requested.
• Decorated products are nonrefundable.
Terms & Conditions
Sizing Information:
• Extended sizes available for $2.00 extra per additional "X" after "XL".
Numbering Information:
SC0RE0
• Price includes standard 8" 2-color white/black numbers on back of jerseys. `
• Numbers on front of jersey, Specific numbers, and Numbers on shorts are an additional $2.75 per application.
Co
Production, Packing & Delivery Information: O
• Production time is 8-14 BUSINESS DAYS after receipt of approved order and purchase order.
• Ready to Play®: Teams can be boxed individually for an additional charge of $3.00 per box. O
• Expected uniforms will be quoted delivery 2 to 4 weeks after Order is received; depending on t I as f order.
• Orders are shipped via UPS. You can choose Overnight, Second Day Air, 3 Day Select or Stan
Shipping rates will apply once method of shipping has been determine `
• Please allow ADDITIONAL 4-5 BUSINESS DAYS for delivery via UP G-R-014 D.
Payments & Invoicing Information:
• Payment for order will be billed on terms to be determined. f
• All prices are FOB Torrance, California. Shipping charges s on weig �stination and 'ty.
• All additional add-ons will be quoted at the same price f re season
• Invoices that are past due will incur finance charges a ra of 1.5% pe 8% per
• Pricing does not include applicable sales tax. The applied wi th combined a ocal rate for the address where your
order is shipped. Therefore, the sales tax rate a t your order ay ifterent if ipp o another address in a different locality.
• In the event of a Force Majeure Event, the o a n of the pa e time p e performance of such obligations shall be
adjusted to the extent such parties arje pre hind e Ve ected part II e rompt, written notice of such Force Majeure
Event to the other party. A Force MaeuEv t allmnor more f owing events that adversely affects the operation of
either party under this Agreement: i e, earthqua s m, or
in rru i s, any act or omission of the any government
authority, civil unrest; or any other e b o d t Parties asona con
**All discounted, JLe, ; d ecial biIli are void if invoice is not paid on time, based on the
current payment terrrthe account ( t 1 et 30, etc.). SCORE will invoice past due accounts for all
fTerc nted ite on the regular list price in the current catalog.
O
�G
0
Pricing Agreement
The special pricing and incentives detailed in this submission are valid through May 31, 2025.
Please sign the document below and return to SCORE.
1-Year Agreement
SCORE
SCORE will offer City of Fayetteville a one (1) year agreement for Fall 2024 - Spring 2025. Pricing will remain at current \
bid through Spring 2025. Prices are confirmed when an approved order from Sample League is received in each year of
this agreement. 11co F0,
Agreement RENEWAL O
At the end of the current 1-year term, City of Fayetteville has the option to renew up to fo y rs. Pric r 1
and 2 of the Renewal Term will remain at the same price as the last year of the prev' u agent ter ay
increase a minimum of 5%, but not more than 10% (and not to ceed the currentt icing) ' 3 and 4 of the
Renewal Term due to the increasing costs of raw materials (e 12025 - Spri and Fal - Spring 2027
prices will remain the same as Fall 2024 - Spring 2025, but m inc se a Abu 5%, but not re than 10%, for
the following seasons). SCORE will substitute any disconti ued a fro the% us agr�e term with the most
comparable style in SCORE's current catalog at 1,00�+ Current c o ricing do s n clude additional items
and shipping. Prices area confirmed when an appr ' r from CiSo,
Fayetteville i ived in each year of this
renewal agreement. :
A��4 0
CJ
City of Fayetteville O 00(
Sports
113 W. Mountain Street of: American Soccer Company, Inc.
Fayetteville, AR 72701 0',sion
20701 Manhattan Place
479-575-8369 Cj Torrance, CA 90501
Iballard@Fayetteville-ar.gov 800-626-7774
O
Signature
Lacie Ballard, CPRP G
Recreation Progra ana G
O
DateI�F
Signature
Nancy Torres
COO
Date
April 10, 2024
V
CITY OF
FAYETTEVILLE
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8256
TDD (Telecommunication Device for the Deaf): 479.521.1316
Request for Proposal: RFP 24-07, Soccer Uniforms
DEADLINE: Wednesday, April 10, 2024 before 2:00 PM, local
Q
SR. PURCHASING AGENT: Amanda Beilfuss, abcilfuss fa ille-i .
DATE OF ISSUE AND ADVERTISEMENT: 0�17/2024
♦ v,
REQUE PR 0 L
RFP 2 occe for
No late proposals shall be acc to RFP be S d through the City s third -party
electronic bidding platforri OrNmii
� Baled c I proposal to the City of Fayetteville,
Purchasing Division at the T rNwv o tlon.
O
Ci ayettev►Ile
Purch ivision —Room 306
11est Mountain Street
�yetteville, AR 72701
All proposa s e sub t in accordance with the attached City of Fayetteville specifications
and docume attache to. Each Proposer is required to fill in every blank and shall supply
all information regtl,� e ; failure to do so may be used as basis of rejection.
The undersign Eby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated h rei a in strict accordance with the specifications and general conditions of bidding, all of which are
made a this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer idder and City Purchasing Director.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 1 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP 24-07, Soccer Uniforms
The City of Fayetteville, Arkansas, is now accepting proposals for qualified and experienced uniform and clothi
companies to provide for purchase uniforms for the Youth Soccer Program. This contract shall be for one (1) yE
with four (4) renewal options. Any questions regarding this RFP shall be directed to Amanda Beilfuss,
Fayetteville Sr. Purchasing Agent at abeilfuss@fayetteville-ar.gov or (479) 575-8220.
Solicitation documents and addenda shall be obtained at the City of Fayetteville P
bidding platform at www.fayetteville-ar.gov/bids. All proposals shall be rece k
before 2:00 PM, Local Time utilizing the electronic bidding s�oftware or by i
to the City of Fayetteville, Purchasing Division. All propoaTs e due bef EEi 1
shall be accepted. Submitting electronically is strong) �urag ;Ce`City
responsible for lost or misdirected proposals, or for fai re of prop r s chnica% ent.
All interested parties shall be qualified to do bu6n�\N-,and lic in accor
state and local governments where the pis oc entity n
Fayetteville shall be registered with the A c;R!"s,ecre tate. ��
The City of Fayetteville reserves th.1
parties agree that such rejecti
claim brought by any interests ar
of any kind against the City of Fayet
this invitation shall constitute an ag
City of Fayet i
By: Amanda Be ss, Sr. Pu
P: 479.575.8220 a
TDD (Telecommun
,o re a%
witho is ili
use of such r
ecAse of s
Rn of the in't
,?Tg Agent
tteville-ar.eov
h all applicable laws of the
to waive irregularities therein, and all
N of the City of Fayetteville for any damage or
or shall any interested party seek any recourse
ns. The filing of any Statement in response to
sted party to these conditions.
vice for the Deaf): (479) 521-1316
Date of advertise �E13/17/2024
This publicati aid for by the Purchasing Division of the City of Fayetteville, Arkansas.
Amount ai 7.99
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 2 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION A: General Terms & Conditions
1. SUBMISSION OF A PROPOSAL SHALL INCLUDE:
Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements
as specified in the Scope of Work.
a. A written narrative describing the method or manner in which the Proposer proposes to satis
requirements of this RFP in the most cost-effective manner. The term Proposer shall be in refereq�
to a firm or individual responding to this solicitation.
b. A description of the Proposer's experience in providing the same or simila r es as o n the
P p P P g
RFP. This description should include the names of the person(s) who y(tI o ide th v es, their
qualifications, and the years of experience in performing this type f o . Iso, incy, e e eference
information requested in this RFP. ♦ ``
c. The complete fee and cost to the City for al se s ou line his RFk.co
* A% i
d. Statement should be no more than t tX �ve (25) kes; single tandard, readable, print on
standard 8.Sx11 documents. Pr shall al mit a ) age (maximum) executive
summary. The following itemso count tckvafThe twene page limitation: appendix, cover
on 'ft
sheet, 3-page executive su resumes WmuKes shale o more than 1 page per person), and
forms provided by the Ci r ompI ti�+
i. Submitting a din to t ' FP: oIs shall be prepared simply and economically,
providing a str htfor d, cKcise de ript n of its ability to meet the requirements for the
project. Fancy bind c ored dis ys, nd promotional material are not required. Emphasis
should be on compl`�✓ss and c f content. All documents physically submitted should be
typewritten on and 8 %' hite papers and bound in one volume. Exceptions would
be schem its, on resumes, and City required forms. Limit proposal to twenty-
five (2 age less, e one -page team resumes, references, and forms required by the
Cit r mpletio osals shall be sealed upon delivery to the City of Fayetteville.
1. 0 ti 1 —Electronic Submittal (strongly encouraged): Proposers can go to
6Vnic
tteville-ar. ov bids and follow the prompts to submit a proposal within the
bidding platform. If a proposal is submitted electronically, a physical
`mission is not necessary. All Proposers must register in order to be able to submit.
There is no fee for registration.
Z
2. Option 2 — Physical Submittal: All Proposers shall submit one (1) original copy of their
proposal as well as one (1) electronic copy on a properly labeled USB or other electronic
media device. The electronic copy submitted shall be contained into one single
electronic file and shall be identical to the hard copies provided. The use of Adobe PDF
documents is strongly recommended. Files contained on an USB or electronic media
shall not be restricted against saving or printing. Electronic copies shall not be submitted
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 3 of 17
via e-mail to Cityemployees bythe Proposer and shall be provided to the City in a sealed
manner. FeclEx, UPS, USPS, or other packages should be clearly marked with the RFP
number on the outside of the mailing package.
e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this
document. Only the names of Proposer's will be available after the deadline until a contract has been
awarded by the Fayetteville City Council. All interested parties understand proposal documents will
not be available until after a valid contract has been executed.
f. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchase'
Division. `�'
g. Proposals must follow the format of the RFP. Proposers should structur espons s tfollow
the sequence of the RFP. t- ��
h. Proposers shall have experience in work of the same or similar n(i�Tl�e end j4o e references
that will satisfy the City of Fayetteville. Proposer shall furnish a reference list'Rents for whom they
have performed similar services and must provide information as requestg _. ins document.
♦ VJ
i. Proposer is advised that exceptions tE� the ter contained i RFP or the attached service
agreement must be identified in it se to th Failure t�o ay lead the City to declare
any such term non-negotiable. P�er's desi t ke exce a non-negotiable term will not
disqualify it from consideratio award. !V
j. Local time shall be de ethe in Fayettevil rkansas on the due date of the deadline.
Documents shall be d before the"deadline fim as shown by the atomic clock located in the
Purchasing Division ffice or ctronic clock located in City's third -party bidding software.
2.
No oral interpretations will ride to any l;irms as to the meaning of specifications or any other contract
documents. All questio ' ing to Pe terms and conditions or scope of work of this proposal must be
sent in writing via e-rn it he Purchasing Department. Responses to questions may be handled as an
addendum if the p nse oul "rovide clarification to the requirements of the proposal. All such addenda
shall become par the contrd%Aocuments. The City will not be responsible for any other explanation or
interpretation the propos RF"made or given prior to the award of the contract.
r
3. DESCRIPTIO OF SUPPL D SERVICES:
Any manufacturer's ames, trade name, brand name, catalog number, etc. used in specifications are for the
purpose of desckirl'g and establishing general quality levels. Such references are NOT intended to be
restrictive. Pr531s shall be considered for all brands that meet the quality of the specifications listed for
any item
4. RIGHTS F CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the right
to the following:
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 4 of 17
a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm.
Negotiation with an individual Proposer does not require negotiation with others.
b. The City of Fayetteville reserves the right to select the proposal it believes will serve the best interest
of the City.
c. The City of Fayetteville reserves the right to accept or reject any or all proposals.
d. The City of Fayetteville reserves the right to cancel the entire request for proposal.
e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors ' T e
request for proposal or in proposals submitted. (�
O
f. The City of Fayetteville reserves the right to request any necessa c rificatio ditional
information or proposal data without changing the terms of the proposaS O
g. The City of Fayetteville reserves the right to make selection 'Nposer erform the services
required on the basis of the original proposals without neg n.
� CO
h. The City reserves the right to ask for a�best end final er from one re Proposers. The best and
Y g
final offer process is not guaranteed;therefore, Pr�gd� s shall s and respond to this RFP on the
most favorable terms available.
� G
5. EVALUATION CRITERIA: /Q
The evaluation criterion defin th�tors Pillbeused h selection committee to evaluate and score
responsive, responsible and qualified proposes. Propos all include an
information to allow the
selection committee to thoroughly eviatiand score pro osals. Each proposal submitted shall be evaluated
and ranked by a selection comm' e. he ontract wil a awarded to the most qualified Proposer, per the
evaluation criteria listed in this R�roposer of guaranteed to be ranked.
A# 11
6. COSTS INCURRED BY PR P SERS: �''2ubmission
All expenses involved with a preparatidn of proposals to the City, or any work performed in
connection they t shal be borne solely by the Proposer(s). No payment will be made for any responses
received, or f a ther effort re red of, or made by, the Proposer(s) prior to contract commencement.
7. ORAL PR ON:
An oral pres tation terview may be requested of any firm, at the selection committee's discretion.
8. CONFLICT OF IN Prepresents
a. The Pr that it presently has no interest and shall acquire no interest, either direct or
indiEe% which would conflict in any manner with the performance or services required hereunder, as
�i1�ii ed in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to
3vide Services to the City".
b. The Proposer shall promptly notify Amanda Beilfuss, City Sr. Purchasing Agent, in writing, of all
potential conflicts of interest for any prospective business association, interest, or other circumstance
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 5 of 17
which may influence or appear to influence the Proposer's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the Proposer may undertake and request an opinion to the City as
to whether the association, interest or circumstance would, in the opinion of the City, constitute a
conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer
its opinion via e-mail or first-class mail within thirty days of receipt of notification.
9. WITHDRAWAL OF PROPOSAL:
A proposal may be withdrawn prior to the time set for the proposal submittal based on a written reqt
from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time
for the proposal.
10. LATE PROPOSAL OR MODIFICATIONS:
a. Proposal and modifications r
11.
considered. Modifications in writing received prior to the deadlin
be responsible for misdirected bids. Proposers refer to their stAbl
portal or call the Purchasing Division at (479) 575-8220 to ensurp�
prior to opening time and date listed. `J
shall be received in the Purchasing Di io BEI
local time shall be the atomic cicaWted in
Mountain, Fayetteville, AR. Glf e
shall comply with all
and subsequent contract(s) inc
Business Enterprises (DBE), & (
:ubmittal�h I not be
ptedj A y will not
line bidding
documents
e date listed. All proposals
The official clock to determine
Room 306 of City Hall, 113 W.
)e under this request for proposal. Proposers
!s, orders and laws as applicable to this proposal
Employment Opportunity (EEO), Disadvantaged
Gam,
12. PROVISION FOR OTHERAGENCIES:
Unless otherwise stipu ted by the Pro(oAer, the Proposer agrees to make available to all Government
agencies, depart , municippies, and counties, the proposal prices submitted in accordance with said
proposal term n nditions therein, should any said governmental entity desire to buy under this proposal.
Eligible us II mean state of Arkansas agencies, the legislative and judicial branches, political
subdivisi s ties, to di rict school boards, community colleges, municipalities, counties, or other
public agen s or autho ,which may desire to purchase under the terms and conditions of the contract.
13. COLLUSION:
The Proposer, Nixing his or her signature to this proposal, agrees to the following: "Proposer certifies that
their propoM Made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside
control, collusion, fraud, or otherwise illegal action."
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 6 of 17
14. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a Contractor's records as such records relate
to purchases between the City and said Contractor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information
Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant t�
the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law adffl.Wng to the c�
15. CITY INDEMNIFICATION: �
The successful Proposer(s) agrees to indemnify the City and hold it harmless�t-o and a ai hall claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the
services or any part thereof covered by this order, and such obliga Mall survive acceptance of the services
and payment thereof by the City. + V
16. VARIANCE FROM STANDARD TERMS & CON &Tt
All standard terms and conditions stag this requeshor proposal Spply to this contract except as
specifically stated in the subsequent 11s of this document, which take precedence, and should be fully
understood by Proposers prior to ltfing a p acal on this ment.
17. ADA REQUIREMENT FOR PU TICES SLATION.
Persons with disabilities re q ring reNn,'ble accom odatiafito participate in this proceeding/event, should
ca11479.521.1315 (telecommuni evice for the deaf), no later than seven days prior to the deadline.
Persons needing translation of iumen ill contact the City of Fayetteville, Purchasing Division,
immediately.
18. CERTIFICATE OF INSU
D� G
The successful ProrCser sKall p i ee roof of General Commercial Liability insurance and the statutory
amount for W ers' Compens ' . uch Certificate of Insurance shall not be required unless firm is selected.
19. PAYMEN VOICING
The Prop
o must spec their proposal the exact company name and address which must be the same
as invoices submi+tt f)?'Payment as a result of award of this RFP. Further, the successful Proposer is
responsible for i gange
ately notifying the Purchasing Division of any company name change, which would
cause invoicin from the name used at the time of the original RFP. Payment will be made within
thirty days ice received. The City of Fayetteville is very credit worthy and will not pay any interest or
penalty timely payments. Payments can be processed through Proposers acceptance of Visa at no
addition osts to the City for expedited payment processing. The City will not agree to allow any increase
in hourly rates by the contract without PRIOR Fayetteville City Council approval.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 7 of 17
20. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice
to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails
to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a
material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the ri
to cancel and obtain from another source, any items and/or services which have not been deli
within the period of time from the date of order as determined by the City of Fayetteville.
- ♦O
d. In the event sufficient budgeted funds are not available for a new fisca �r�d, the 1. sPfall notify
the Contractor of such occurrence and contract shall terminate f t day of ee ent fiscal
period without penalty or expense to the City. •
21. ASSIGNMENT SUBCONTRACTING CORPORATE ACQUISITIONS AN RG&tall
a. The Contractor shall perform this contric assignment of subcontr be allowed without
prior written consent of the City. If ser int ds to subcon a portion of this work, the
Proposer shall disclose such intent;' roposal V
tted as a s, this RFP.
b. In the event of a corporate ac ion and/or meAer, th ctor shall provide written notice to
the City within thirty (30) c e ar days —actor's of such action or upon the occurrence
of said action, whichevfire
22. NON-EXCLUSIVE CONTRA "� O
Award of this RFP shall impose b aAn on_Pe to utilize the Contractor for all work of this type,
which may develop during the co ra period. s not an exclusive contract. The City specifically reserves
the right to concurrently co aiotwi h oth anies for similar work if it deems such an action to be in
the City's best interest. In these of muUWphase contracts, this provision shall apply separately to each
item.
V O
23. LOBBYING: &*
Lobbying of se tion committee embers, City of Fayetteville employees, or elected officials regarding
request for propo als, re ue*t for qualifications, bids or contracts, during the pendency of bid protest, by the
bidder/proposer /protest Wr any member of the bid d e r's/pro pose r's/p rotestor's staff, and agent of the
bidder/proposer/prok!P1r, or any person employed by any legal entity affiliated with or representing an
organization that it responding to the request for proposal, request for qualification, bid or contract, or has a
pending bid p st is strictly prohibited either upon advertisement or on a date established by the City of
FayettevilleVaN shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayettevi ; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 8 of 17
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
24. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this RFP from the Proposer. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor
shall provide such additional requirements as may become necessary.
25. SERVICES AGREEMENT:
A written agreement, in substantially the form attached, incorporating the RFP and the successful pr I
will be prepared by the City, signed by the successful Proposer and presented to theof Fayet r
approval and signature of the Mayor. ✓/
RIP
26. INTEGRITY OF REQUEST FOR PROPOSAL RFP DOCUMENTS:
Proposers shall use the original RFP form(s) provided b the Purchasing and Pnorlmation only
in the spaces where a response is requested. Propos rs y use an ent as a dendum to the RFP
form(s) if sufficient space is not available on the on in for th p ser to ter a complete response.
Any modifications or alterations to the origiga documen b he Pro svhether intentional or
otherwise, will constitute grounds for rejecti ch RFP r,(sponse. Any modifications or alterations
a Proposer wishes to propose shall be clear a d in the er's RFP s pn and presented in the form
of an addendum to the original RFP doc e s. 13
Ci
27. OTHER GENERAL CONDITIONS:
a. Proposers must providy wi t oposals n by an employee having legal authority to
submit proposals of the r ser. a en *r cost of preparing and providing responses
shall be borne by th ropos
b. The City reserves the rig to equest ditional information it deems necessary from any or all
Proposers after the nytsi n dea
c. This solicitation i o be co as an offer, a contract, or a commitment of any kind; nor does
it commit City to f `V'y costs incurred by Proposer in preparation. It shall be clearly
unders o at any cos i c rred by the Proposer in responding to this request for proposal is at the
Pro own risk a ex nse as a cost of doing business. The City of Fayetteville shall not be liable
f r rseme a Proposer for any expense so incurred, regardless of whether or not the
pro al is acc
•
d. If product cc ponents, or services other than those described in this bid document are proposed,
the Pr must include complete descriptive literature for each. All requests for additional
in n must be received within five working days following the request.
e. uncertainties shall be brought to the attention to Amanda Beilfuss immediately via telephone
479.575.8220) or e-mail (abeilfuss@favetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 9 of 17
g
of the scope of work to be completed and/or goods to be provided. We encourage all interested
parties to ask questions to enable all Proposers to be on equal terms.
Any inquiries or requests for explanation in regard to the City's requirements should be made
promptly to Amanda Beilfuss, City of Fayetteville, Sr. Purchasing Agent via e-mail
(abeilfuss@favetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications
will be given as to the meaning of any part of this request for proposal. All questions, clarifications,
and requests, together with answers, if any, will be provided to all firms via written addendum. Names
of firms submitting any questions, clarifications, or requests will not be disclosed until after a contra t
is in place.
At the discretion of the City, one or more firms may be asked for more detaiPi
formati %re
final ranking of the firms, which may also include oral interviews.
prepar on roposals
proposers with
p cations and/or test
velev nt or essential data.
0
under, arising out of or in
)oser hereby expressly and
ised on any alleged lack of
ct or any monies due or to
se the successful Proposer
)ntract, the Instrument of
iat the right of the assignee
be subject to prior liens of
ied for the performance of
le Federal and State laws,
irisdiction over the services
d in the contract as though
f fully informed of all laws,
ents or authorities in any
>r in any way affecting the
having any jurisdiction or
;overed in these Contract
law, ordinance, regulation,
Fayetteville.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 10 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION B: Scope of Services and General Information
1. INTRODUCTION:
The City of Fayetteville is seeking bids from qualified and experienced uniform and clothing companies to
provide for purchase uniforms for the Youth Soccer Program. The bid will be for the 2024-2028 seasons, with
the bulk of the purchasing happening prior to the Fall Seasons. Approximately 1,700 uniforms will be ordered
throughout the course of the year (spring and fall seasons). However, the City reserves the right to deviafb
from the estimated quantities. I?
2. SPECIFICATIONS:
a. Uniforms shall consist of: O
i. Jerseys � O
• kO
1. Must be able to provide at least 14 different color
2. Size range —youth extra small to adult extra lar�
3. Fabric should consist of a
4. Numbers on back will
5. Pricing should incl
of the jersey prig,,
ii. Shorts
1. Size ra
2. Color - black
th extra
�wfight,
r to tw,
Vic ng material.
� hall be aQiV* of 7" in height.
/land to Le and sponsor logo on the front
V
a�vlt extra large
N
O �
iii. Socks
1. Must be o provident least 14 different color options (matching the jerseys).
b. Pricing s`hal ' clud th youth and adult soccer uniforms.
c. RFP shA inccIude a currerlfyear�catalog that contains samples provided along with the RFP paperwork.
SaDrples shall includ MC proposed uniform and include screen printed numbered shirt, shorts, and
socks. One same NII Tie included for each proposed design/uniform
d. Location otAtellials sourcing and manufacturing shall be taken into consideration with a preference
given for regional and domestic products.
3. GENERAL CONDITIONS:
a. Awarded Proposer shall provide the City with a tracking number on the same day the order ships.
b. The City shall also be notified immediately if an order placed will not be shipped in its entirety.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 11 of 17
c. Turn -around time for initial orders shall be no more than 15-days from the day the order was placed.
d. Add -on orders shall arrive no more than six (6) business days using ground shipping.
e. All uniforms shall arrive separated and labeled by soccer team name for ease of distribution.
f. The City of Fayetteville shall be kept up to date on the status of their order(s) through email
confirmation on the order(s), shipping date(s), and tracking number(s) to monitor the delivery status.
4. PRICING FORMAT: A
a. Price(s) quoted shall be per uniform set (jersey, shorts, and socks).
b. Price shall include all screen printing specified. O
c. Price shall include all delivery charges, itemized in detail. O
O
d. Proposed price shall include any increases per ear if appl' a e`
S. CONTRACT TERMS:'+ CO
This contract shall be for one (1) year with f r renewal op%ons. This�1/1�a may be terminated by the
City of Fayetteville or awarded Proposer it -days y�rit_t�►notice.
6. CONTRACT FORMATION:
�V
If the negotiation produces mutual agree ontract will be considered for approval by the City of
Fayetteville City Council. If rie otiations with highest-ranking Proposer fail, negotiations may be initiated
Y Y g
with the next highest-rankini Proposer until an agreement is reached. The City reserves the right to reject all
offers and end the process witho x1uting a co_tralto'f
7. PROPOSAL CONTENT:
Proposals shall be pre r imply anc ee omically, providing a straightforward, concise description its
ability to meet the require nts for the p ject. Fancy bindings, colored displays, and promotional material
are not required. Emphasis should be on completeness and clarity of content. All documents should be
typewritten on standard 8 W x 11" white pages and bound in one volume. Exceptions would be schematics,
exhibits, or other informatioVnlcessary to facilitate the City of Fayetteville's ability to accurately evaluate the
proposal. Limit proposal toot my -five (25) pages or less, excluding one -page team resumes, references, and
forms required by the City for completion.
8. SELECTION CRITERIA:
The follo ' g%criteria will be used by the City to evaluate and score responsive proposals. Proposers shall
include slent information to allow the City to thoroughly evaluate and score the proposal. Each proposal
submitte'Ns not required to be ranked by the selection committee. The contract may be awarded to the
most qualified firm, per the evaluation criteria listed below, based on the evaluation of the selection
committee. Following the evaluation of the proposals, the Selection Committee may request that the top -
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 12 of 17
ranking firm(s) make an oral presentation or be interviewed. If presentations are necessary, they will take
place in Fayetteville, Arkansas. Notices will be sent by the Purchasing Division.
1) 20% qualifications in Relation to Specific Project to be Performed: Information reflecting
qualifications of the consultant, partners, and project team. Indicated specialized
experience and technical competence of the firm in connection with the type and
complexity of the service required. Subcontractors, if used, shall be listed with information
on their organization. _
2) 15%
3) 25%
4)
5)
25%
15%
Experience, Competence, and Capacity for Performance: Information reflectin W
names, titles, and qualifications (including experience and technic Clmpetenc he
major personnel assigned to this specific project.
Proposed Method of Doing Work: A proposed work
would be conducted as well as other facts conce4
methods and schedules for accomplishing scope of
work presently underway. Z
Past Performance: Previo�4ations s II be
evaluations with the Cit a not av , tl
records with City and&0*4
s will be�e�s nclui
diligence, and any rtinentinf�rmatior;
performed and^e "Kwhom ft City can cow
ription ofno '%e project
roack-tdtsc e) indicating
ncludelwith this the amount of
♦ CO
ier significant factor. If previous
�(eo I firm's past performance
Y3hty of work, timely performance,
�f will provide a list of similar jobs
information.
� V
Cost/FeeAiscal
lete cosbalfees as described in this RFP and for delivery of the proposal
including�bility and finai�al stability. All fees shall be clearly identified with RFP
response and be itemized as much as possible.
Ix Cc4j
GQ GJ�
CONTINUES ON NEXT PAGE
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 13 of 17
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION C: Vendor References
The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated:
COMPANY NAME: American Soccer Company, Inc.
NUMBER OF YEARS IN BUSINESS: 49
TOTAL NUMBER OF CURRENT EMPLOYEES:
HOW LONG IN PRESENT LOCATION:
FULL TIME
2 Weeks
PART TIME
NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULL TIME PART TIME C
PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICESrFOILOTHE PAST
AS IV (5)
YEARS (All fields must be completed):
O
1 Bend Park & Recreation District z City of Belli O
COMPANY NAME Qce
PANY NAM
Bend, OR 97701 ll, 4jA
CITY, STATE, ZIP CITY, STA
Rich Ekman +eRea
CONTACT PERSON PERSrX
541-706-6126 323-77 5
TELEPHONE O TELEP
FAX NUMBER QF MBER
rich@bendparkandrec.org area@cityofbell.org
E-MAIL ADDRESS
3. Rogers Parks & Recrea&jn
D� G
COMPANY NAME
Rogers, AR 72��Q
CITY, STATE, ZIP
Coleta Paris
CONTACT PERSON
479-631-0336 `
TELEPHONE
FAX NU
c aris o ersar. ov
E-MAIL ADDRESS
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 14 of 17
E-MAIL ADDRESS
4 City of Carson
COMPANY NAME
Carson, CA 90745
CITY, STATE, ZIP
Scott Griffee
CONTACT PERSON
310-847-3572
TELEPHONE
FAX NUMBER
sgriffee@carsonca.gov
E-MAIL ADDRESS
City of Fayetteville
RFP 24-07, Soccer Uniforms
SECTION D: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to,
any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship
exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official. Is
If, to your knowledge, no relationship exists, this should also be stated in your response. FA?t re to disclosC
a relationship may result in cancellation of a purchase and/or contract as a result of rwkonse.
must be completed and returned in order for your bid/proposal to be eligible for co i a ion.
(��
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATE P)lS TO M:
•
X 1) NO KNOWN RELATIONSHIP EXIS `
2) RELATIONSHIP EXISTS (P � e7l�11ain)
,. c
v
I certify that; as an officer of t - r �aiion,a the atta
certify the information provide a ei is ccurat and t e, ,
Federal Equal Opportunity and n-Di ri inAon requi
tter of authorization, am duly authorized to
y organization shall comply with all State and
and conditions of employment.
Pursuant Arkansas Code Annotked -503, t tractor agrees and certifies that they do not currently
w
boycott Israel and will not
with any public entity as d Ino
Israel, the contractor
in which they are entering into, or while in contract,
me during contract the contractor decides to boycott
tity in writing.
Pursuant Arka s ode Annot d OS1-1002, the Contractor agrees and certifies that they do not currently
boycott Ene Fuel, F* m , and Ammunition Industries during any time in which they are entering into,
or while in con ct, wit ublic entity as defined in §25-1-1002. If at any time during the contract the
contractor decides to cot nergy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must
notify the contractec�u�lic entity in writing.
A`
2. PRIMARY
At the d �n of the City, one or more firms may be asked for more detailed information before final ranking
of the fir s, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection
committee can call for clarification or interview via telephone.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 15 of 17
Corporate Name of Firm: American Soccer Company, Inc.
Primary Contact: Sherilyn Cajigal
Phone#1 (cell preferred):
E-Mail Address: scajigal@scoresports.com
Title of Primary Contact: Bid Coordinator
Phone#2:
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualificati(
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same
as though it were originally included therein. Proposers/Bidders should indicate their 99t of sa
appropriate blank listed herein. Failure to do so may subject Contractor to disqualific ^<5
4. DEBARMENT CERTIFICATION:
As an interested party on this project, yo
compliance with the below Federal E
4C
form.
Federal Executive Order (E.O
individual awards, using federaIVui
not debarred, suspended, propose
department or agency from doing I:
Signature certifies that nei
declared ineligible, or Ii
agency.
Questions re n his f
NAME OF COMPANY
PHYSICAL ADDU . _)2 7
MAILIN
e
05uspension certification indicating
)ne by completing and signing this
mu Sion" requires that all contractors receiving
nts ertify that the organization and its principals are
i
lared ineligible, or voluntarily excluded by any Federal
,ral Government.
Al is presently debarred, suspended, proposed for debarment,
participation in this transaction by any federal department or
Id be directed to the City of Fayetteville Purchasing Division.
n Soccer Company, Inc.
Manhattan Place, Torrance, CA 90501
20701 Manhattan Place, Torrance, CA 90501
TAXI D #: '0 95-2984338
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 16 of 17
AR. SECRETARY OF STATE FILING #:
PHONE: 800-626-7774
E-MAIL: scajigal@scoresports.com
SIGNATURE:
PRINTED NAME: Sherilyn Cajigal
TITLE: Bid Coordinator
FAX:
DATE: April 10, 2024
TENCPFP DOCUMENT
P
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Page 17 of 17
AftCITY Of
rPAYETTIYILL■
ARKANGAS
City of Fayetteville
RFP 24-07, Soccer Uniforms
Contract — Between City of Fayetteville, AR
and American Soccer Inc. dba SCORE Sports
This contract executed this 2 day of July , 2024, between the City of Fayetteville, Arkansas (CITY),
of 113 W. Mountain, Fayetteville, AR 72701 and American Soccer Company Inc. dba SCORE Sports (AMERICAN
SOCCER) of 20701 Manhattan Place, Torrance, CA 90501 in consideration of the mutual covenants contained
herein, the parties agree as follows:
1. Purpose: The purpose of this Contract is to provide the terms and conditions necessary for the
completion of supplying soccer uniforms for the City of Fayetteville (the "Project"), as defined in the
scope of work of RFP 24-07, Soccer Uniforms.
2. Contract Documents: The Contract documents which comprise the contract between the City of
Fayetteville and AMERICAN SOCCER consist of this Contract and the following documents attached
hereto, and made a part hereof:
a. Appendix A: Scope of Work & Fees
b. Appendix B: City Issued Solicitation for RFP 24-07, Soccer Uniforms
c. Appendix C: AMERICAN SOCCER's RFP Submittal
3. CITY's Responsibilities:
The City of Fayetteville's Recreation Superintendent is the project representative with respect to the
services to be performed under this Agreement. The Recreation Superintendent shall have complete
authority to transmit instructions, receive information, interpret and define policies and decisions with
respect to materials, equipment, elements and systems to be used in the Project, and other matters
pertinent to the services covered by this Agreement.
4. AMERICAN SOCCER's Responsibilities:
a. AMERICAN SOCCER, at its own cost and expense, shall furnish all labor, supplies, machinery,
equipment, tools, supervision, insurance, tax permits, and all other items and services
necessary to complete the Scope of Work listed in RFP 24-07, Soccer Uniforms and as
submitted in AMERICAN SOCCER's proposal.
b. AMERICAN SOCCER shall provide the CITY with a primary account representative to ensure
pricing accuracy, deliveries, order requests, etc. The City reserves the right to require
assignment of a different primary account representative in the event performance issues with
delivery and/or service are identified and provided to AMERICAN SOCCER.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American Soccer Company, Inc. dba SCORE Sports
Page 1 of 6
5. Non -Assignment: AMERICAN SOCCER shall not assign its duties under the terms of this agreement
without prior written consent of the CITY.
6. Indemnification and Hold Harmless:
a. AMERICAN SOCCER agrees to hold the City of Fayetteville harmless and indemnify the City of
Fayetteville, but not defend, against any and all claims for property damage, personal injury or
death, arising from AMERICAN SOCCER's performance under this contract. This clause shall not,
in any form or manner, be construed to waive that tort immunity set forth under Arkansas Law.
b. AMERICAN SOCCER agrees to indemnify the CITY and hold the CITY harmless from and against all
claims, liability, loss, damage, or expense including but not limited to counsel fees, arising from
or by reason of any actual or claimed trademark, patent, or copyright infringement or litigation
based thereon, with respect to the good or any part thereof branded as products manufactured
for AMERICAN SOCCER, and such obligations shall survive acceptance of the goods and payment
thereof by the CITY.
7. Insurance: AMERICAN SOCCER shall furnish a certificate of insurance addressed to the City of
Fayetteville within ten (10) calendar days after contract finalization, presenting insurance which shall be
maintained throughout the term of the Contract in compliance with the terms of RFP 24-07. If
applicable, AMERICAN SOCCER shall require any subcontractor to provide insurance. In the event any
employee engaged in work on the project under this contract is not protected under Worker's
Compensation insurance, AMERICAN SOCCER shall provide and shall cause each subcontractor to
provide adequate employer's liability insurance for the protection of such of their employees are not
otherwise protected. Workers Compensation coverage shall be applicable with state law.
8. Price:
a. The City of Fayetteville shall pay AMERICAN SOCCER for items purchased based on pricing
provided in AMERICAN SOCCER's RFP proposal.
b. Prices shall remain firm for two (2) years from the date this contract is approved by the
Fayetteville City Council. Price increases, if any, shall be provided and approved in writing prior
to any Contract renewal period. Requests for price increases from AMERICAN SOCCER during the
Contract shall not be effective unless approved in writing by the CITY. All requests for price
increases proposed to take effect during any Contract term shall be accompanied by documents
justifying the increase at least ninety (90) days prior to the effective date of such increases.
c. In Years 3, 4, and 5 of the Renewal Term prices may increase a minimum of 5%, but not more
than 10%, due to the increasing cost of raw materials. AMERICAN SOCCER will substitute any
discontinued style from the previous agreement term with the most comparable style in
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American Soccer Company, Inc. dba SCORE sports
Page 2 of 6
AMERICAN SOCCEWs current catalog. Current catalog pricing does not include additional items
and shipping. Prices are confirmed when an approved order from City of Fayetteville is received
in each year of this renewal agreement.
9. Payments:
a. Payments shall be made after approval and acceptance of each itemized invoice, which shall not
be unreasonably withheld.
b. Unless disputed by the CITY, payments shall be made 30 calendar days after acceptance of
invoice. There shall be no additional fees or interest applied. Payments may be expedited if
AMERICAN SOCCER accepts credit card payments at no additional cost to the CITY.
10. Terms: Contract shall be for one (1) year with four (4) renewal options. This Contract may be
terminated by the City of Fayetteville or AMERICAN SOCCER with 60-days written notice.
11.Ownership of Documents:
a. All documents provided by the CITY are and remain the property of the CITY. AMERICAN SOCCER
may retain reproduced copies of drawings and copies of other documents.
b. All documents and records, whether in physical or electronic format, prepared by AMERICAN
SOCCER or its subconsultant as part of the Project shall become the property of CITY; provided,
however, that AMERICAN SOCCER shall have the unrestricted right to their use.
c. AMERICAN SOCCER will grant the CITY, the State of Arkansas, and the United States of America a
royalty -free, non- exclusive and irrevocable license to publish, reproduce and use, and dispose of
in any manner and for any purpose without limitation, and to authorize or ratify publication,
reproduction or use by others, of all copyrightable material first produced or composed under
this agreement by the contractor, its employees or any individual or concern specifically
employed or assigned to originate and prepare such material.
12.Independent Contractor: AMERICAN SOCCER is an independent contractor of the CITY and shall
maintain complete responsibility for applicable state or federal law on unemployment insurance,
withholding taxes, social security, or other industrial, labor or discrimination law for its employees.
AMERICAN SOCCER is responsible for its agents, sub -consultants, methods, and operations.
13. Notices: Any notice required to be given under this Agreement to either party to the other shall be
sufficient if addressed and mailed, certified mail, postage paid, delivery, e-mail or fax (receipt
confirmed), or overnight courier.
14. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
CITY contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American Soccer Company, Inc. dba SCORE Sports
Page 3 of 6
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
15. Termination: This Contract may be terminated by the City of Fayetteville or AMERICAN SOCCER for any
reason with ninety (90) days written notice. If either party breaches this agreement, the non -defaulting
party may terminate this Agreement after giving seven (7) days' notice to remedy the breach. On
termination of this agreement, the CITY shall pay AMERICAN SOCCER for the uniforms provided through
the date of termination within thirty (30) days of acceptance of final invoice.
16. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and
the City Council In advance of the change in scope, cost or fees. No modification of this contract shall be
binding unless made in writing and executed by both parties.
17. Applicable Law: This Agreement shall be governed by and construed in accord with the laws of the State
of Arkansas. Venue for all legal disputes shall be Washington County, Arkansas.
18. Contract Administration: The Mayor or their Designated Representative shall be the Contract
Administrator for this contract. AMERICAN SOCCER'S Principal or their Designated Representative shall be
the primary contact for all matters pertaining to this contract.
19. Professional Responsibility: AMERICAN SOCCER shall exercise reasonable skill, care, and diligence in the
performance of services and will carry out its responsibilities in accordance with customarily accepted
professional practices.
20. Permits & Licenses: AMERICAN SOCCER shall secure and maintain any and all permits and licenses
required to complete this Contract.
21. Publications: Recognizing the importance of professional development on the part of AMERICAN
SOCCER's employees and the importance of AMERICAN SOCCER's public relations AMERICAN SOCCER
may prepare publications, such as technical papers, articles for periodicals, promotional materials, and
press releases, in electronic or other format, pertaining to AMERICAN SOCCER's services for the Project.
Such publications will be provided to CITY in draft form for City of Fayetteville's advance review. CITY
shall review such drafts promptly and provide CITY's comments to AMERICAN SOCCER, CITY may require
deletion of proprietary data or confidential information from such publications, but otherwise City of
Fayetteville will not unreasonably withhold approval. Approved materials may be used in a variety of
situations and do not require additional review or approval for each use. The cost of AMERICAN
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American Soccer Company, Inc. dba SCORE Sports
Page 4 of 6
SOCCER's activities pertaining to any such publication shall be for AMERICAN SOCCER's account.
22. Entire Agreement: These Contract documents constitute the entire agreement between the City of
Fayetteville and AMERICAN SOCCER and may be modified only by a duly executed written instrument
signed by the City of Fayetteville and AMERICAN SOCCER In the event of a conflict between the terms of
this Contract and the appendices, this Contract and the terms and conditions contained in Appendix B
shall control.
23. Force Maieure: Any default in the performance of this Agreement caused by any of the following events
and without fault or negligence on the part of the defaulting party shall not constitute a breach of
contract: labor strikes, riots, war, acts of governmental authorities, unusually severe weather conditions
or other natural catastrophe, disease, epidemic or pandemic, or any other cause beyond the reasonable
control or contemplation of either party. Nothing herein relieves the CITY of its obligation to pay
AMERICAN SOCCER for services actually rendered.
24. Severability: In the event that any court of competent jurisdiction shall determine that any provision of
this agreement shall be unenforceable, then that provision shall be deemed to be null and void and the
remaining provisions hereof shall remain in full force and effect.
25. Debarment Certification: AMERICAN SOCCER hereby provides debarment/suspension certification
indicating compliance with the below Federal Executive Order. Federal Executive Order (E.O.) 12549
"Debarment and Suspension" requires that all contractors receiving individual awards, using federal
funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or
agency from doing business with the Federal Government. AMERICAN SOCCER hereby attests its
principal is not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any federal department or agency.
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American soccer Company, Inc. dba SCORE Sports
Page 5 of 6
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and AMERICAN SOCCER
COMPANY, INC. DIBA SCORE SPORTS by its authorized officer has made and executed this Agreement as of the
day and year first above written.
By_
%%Juni11,11 IVPNVC
T REgs�!�,, /
OF ..c.
ATTEST:—
�c�; F ANE�
By:
qR .•
KAN;. per.
Kara Paxton, City Clerk -TrMmSortr 5i,��y/N�;oN
Date Signed: WI 2- 2v
2-q
City of Fayetteville, AR
RFP 24-07, Soccer Uniforms
Contract: American Soccer Company, Inc. dba SCORE Sports
Page 6 of 6
RES, CFYEF OPERATING OFFICER
Date Signed: -LID. I