The URL can be used to link to this page

Home My WebLink About167-24 RESOLUTIONFile Number: 2024-164 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 167-24 TSW, INC. (CONTRACT AMENDMENT #1): A RESOLUTION TO APPROVE AMENDMENT NO . I TO THE CONTRACT WITH TSW, INC. IN AN AMOUNT NOT TO EXCEED $101,500 .00 FOR ADDITIONAL DESIGN AND CONSTRUCTION DOCUMENTS FOR WALKER COMMUNITY PARK, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on September 6, 2023 , City Council passed Resolution No. 287-23 approving a Professional Services Contract with TSW, Inc. to prepare construction documents for a portion of Walker Park ; and WHEREAS, Amendment No . 1 will include additional bidding services and construction phase services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. I to the contract with TSW, Inc. in an amount not to exceed $101,500.00 for additional design and construction documents for Walker Community Park . Section 2: That the City Council of the City of Fayetteville , Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution . PASSED and APPROVED on June 18 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-164 MEETING OF JUNE 18, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Ted Jack, Park Planning Superintendent SUBJECT: Contract Amendment #1 with TSW for Walker Park Phase One Construction RECOMMENDATION: Staff recommends approving contract amendment #1 not to exceed $101,500 to the contract with TSW, Inc. for additional design services and construction documents for Walker Community Park and an associated budget adjustment. BACKGROUND: Walker Park was identified as a priority project as part of the 2019 Bond. In late 2022, TSW was selected pursuant to RFQ 22-01, Selection 10, to prepare a master plan for Walker Community Park. After significant public engagement, the master plan was approved by the Parks, Natural Resources and Cultural Affairs Advisory Board on September 6th, 2023. Following the master plan approval, City Council approved a contract with TSW to prepare construction documents for a portion of Walker Park (Res 287-23 / 2023-1441). During the same time frame, projects including Water and Sewer infrastructure improvements and Walker Park were being considered by City Council for American Rescue Plan Act (ARPA) expenditures, and subsequently, Walker Park was considered and earmarked as one of the eligible infrastructure projects. The water sewer project was approved in March 26, of 2024 and we proceeded to move forward with additional work for Walker Park Phase One. This contract amendment will create construction documents for the additional amenities described in more detail below. DISCUSSION: Walker Park was originally identified as an eligible project for ARPA for many reasons. One of the main purposes of ARPA funding was to replenish tax losses to cities. COVID had major impacts to the Hotel Motel Tax, reducing anticipated revenues by approximately $1M during 2021 compared to 2020. Research shows parks played a positive and critical role in providing free and open accessible spaces for citizenry to replenish their mental and physical health during the pandemic. As a result, Fayetteville and many other park systems experienced increases in park use during the pandemic. Walker Park serves a population that is more vulnerable to the negative effects of a pandemic and ARPA best practices suggested funding in low-income areas such as Walker Park were a priority. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Current budget including $2.4M in bond funds and $500,000 in 2024 HMR Capital Improvement funds are anticipated to repurposed the current ball fields, add three pickleball courts, four sand volleyball courts, lighted multipurpose fields, 8-10 horseshoe courts, replace the old playground (built in1999), sitting areas, and supporting infrastructure. The additional $1M is anticipated to create a dynamic social use area that features spaces revolving around yard games such as boccie, bag toss, additional horseshoe courts and ping pong. The space, located adjacent to the Razorback Greenway and serving as a welcoming entry feature is expected to include a climbing boulder and supporting spectating seating areas. These diverse areas offering many recreational and social opportunities help build community connections. Construction documents are expected to be completed later this year with construction in 2025. BUDGET/STAFF IMPACT: Funds are available in General Fund fund balance. ATTACHMENTS: SRF (#3), BA (#4), TSW Contract Amendment #1 (#5), Walker Park - Final Master Plan (#6) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-164 Contract Amendment #1 with TSW for Walker Park Phase One Construction A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH TSW, INC. IN AN AMOUNT NOT TO EXCEED $101,500.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION DOCUMENTS FOR WALKER COMMUNITY PARK, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on September 6, 2023, City Council passed Resolution No. 287-23 approving a Professional Services Contract with TSW, Inc. to prepare construction documents for a portion of Walker Park; and WHEREAS, Amendment No. 1 will include additional bidding services and construction phase services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the contract with TSW, Inc. in an amount not to exceed $101,500.00 for additional design and construction documents for Walker Community Park. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2024-164 Item ID 6/18/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ted Jack 5/29/2024 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approving contract amendment #1 not to exceed $101,500 to the contract with TSW, Inc. for additional design services and construction documents for Walker Community Park and an associated budget adjustment. Budget Impact: 2250.520.9255-5860.02 Parks Development Account Number Fund 46050.7550.2000 Walker Park Improvements, Phase One Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $213,075.00 Expenses (Actual+Encum)$203,075.00 Available Budget $10,000.00 Does item have a direct cost?Yes Item Cost $101,500.00 Is a Budget Adjustment attached?Yes Budget Adjustment $1,000,000.00 $206.00 Remaining Budget $908,500.00 V20221130 Purchase Order Number:2023-00000970 Previous Ordinance or Resolution #287-23 Change Order Number:1 Approval Date: Original Contract Number:2023-00000064 Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 PARKS & RECREATION (520) Adjustment Number 2024 Requestor:Alison Jumper BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approving contract amendment #1 not to exceed $101,500 to the contract with TSW, Inc. for additional design services and construction documents for Walker Community Park and associated budget adjustment. COUNCIL DATE:6/18/2024 ITEM ID#:2024-164 Holly Black 5/31/2024 8:28 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024522TOTAL2,000,000 2,000,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 1010.001.0001-4999.99 -1,000,000 RE Use Fund Balance - Current 1010.090.6600-7602.25 1,000,000 -57039 2402 EX Transfers To Funds - Parks Development 2250.520.9250-6602.01 -1,000,000 46050 7550.2000 RE Transfer from Fund - General 2250.520.9255-5860.02 101,500 -46050 7550.2000 EX Capital Prof Svcs - Engineering/Architectural 2250.520.9255-5806.00 898,500 -46050 7550.2000 EX Improvements - Park -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 TSW CONTRACT AMENDMENT PLANNING• ARCHITECTURE LANDSCAPE ARCHITECTURE Design Services This AMENDMENT (the 'Amendment') is dated and in effect a s of May __ , 2024 This amendment (the "Amendment") is made by: Between: Client City of Fayetteville, Arkansa s 113 West Mountain Street Fayetteville, AR 72701 Hereafter referred to as "City", and Consultant: TSW 1447 Peachtree Street, Suite 850 Atlanta, GA 30309 Hereafter referred to as "Consultant". This is an amendment to the contract for. Walker Park Phase One Improvements (Resolution 28 7-23) Dated December 19, 2023, and authorized December 19, 202 3 (the "AGREEMENT"). The Agreement is amended as follows: See Exhibits A, B & C for scope, f e es, and work areas. Tunnell, Spangler & Associates, Inc. d/b/a TSW by Adam Williamson May 23. 2024 Date Date 2 Exhibit A: Scope of Services Construction Drawings Amendment #1, Walker Park The construction drawings are for an additional area identified in the 2023 Master Plan and generally outlined in Exhibit C: Work Areas. The City may have ARPA funds that could be used for this phase. The project will consist of adding a pavilion, site furnishings, landscape, and hardscape on the west side of Spout Spring Branch Creek and on the east side, a social node area able to support park programming and events and featuring “yard games”, climbing boulder, seating areas, and supporting infrastructure. These improvements will tie seamlessly into work in the original contract and will be bid with that work. The estimated construction budget for the project is approximately $1,000,000. The team will consist of the following: ▪ TSW (project management and landscape architecture) ▪ MCE (surveying/civil engineering) ▪ Covalent Consulting (electrical engineering) ▪ Stability Engineering (structural engineering) Task 1: Kick-Off + Coordination 1.1 TSW Team will conduct an initial consultation session (Teams or Zoom meeting) Project goals and timelines for the new phase will be finalized during this meeting. 1.2 TSW will manage the project, including all subconsultants, to ensure all work is completed accurately and on time. TSW will also handle all billing of each subconsultant. Task 2: Design Development 2.1 Based on the master plan layout and survey the team will develop the drawings. Design Development drawings will include, but not be limited to: ▪ Revised Overall Site Plan ▪ Enlarged Plans for Key Areas ▪ Hardscape and Landscape Call Outs ▪ Spot Grading Plan ▪ Construction Details ▪ Preliminary Cost Model for Phase I 2.1.1 TSW Team QA/QC review of Design Development documents. 2.1.2 City review of Design Development documents (approximately 3 weeks). 3 Task 3: Construction Documentation 3.1 Based on feedback from Task 3, the TSW Team will advance Design Development drawings into Construction Documents (100% Final Plans). Construction Documents will include, but not be limited to: ▪ Cover Sheet ▪ General Notes ▪ Existing Conditions Plan ▪ Site Demolition Plan ▪ Construction Item Plan ▪ Site Layout Plan ▪ Grading and Drainage Plan ▪ Tree Preservation Plan ▪ Erosion Control Plan ▪ Utility Plan and Profiles ▪ Construction Details ▪ Lighting Layout, Plans, and Details ▪ Electrical Plans ▪ Project Manual Format Specifications ▪ Revised Cost Model ▪ Pavilion Plans and Elevations The drainage design and reporting will be as prescribed by city code. At the time of this proposal, it is assumed that impervious area will be decreased from existing and only require a Green Stormwater Practice (GSP) Worksheet. Design for stormwater detention or water quality is excluded from this contract. 3.1.2 TSW Team QA/QC review of Draft Construction Documents. 3.1.3 City review of Draft Construction Documents (approximately 3 weeks). Task 4: Permitting Services 4.1 The TSW Team will identify necessary permitting early in the planning process and work with local authorities to determine those requirements. 4.1.1 The team will provide project coordination with the project team, utility service providers, and permitting with the City of Fayetteville required to obtain permits necessary for project construction. City Meeting Attendance: MCE shall attend the following city meetings required for project approval: ▪ Pre-application Meeting ▪ Technical Plat Review ▪ Subdivision Committee (if required) ▪ Planning Commission (if required) 4 Additional Meetings: Site visits and project design team meetings will be conducted and attended by McClelland during the design and coordination phases of the project. 4.1.2 Utility Coordination: Coordination with the water and sewer departments for private utility services and connections will be provided. Additionally, MCE will coordinate electric services with SWEPCO. Information gathered during coordination will be shared with the project team and reflected within the final utility plan of the construction document set. Task 5: Bidding + Construction Administration Services 5.1 The TSW Team will provide Bid Phase Services that include, but not limited to: ▪ Attend a pre-bid meeting (if requested) ▪ Issue addenda as necessary ▪ Respond to bidders as necessary ▪ Assist the City with the evaluation of the bidders 5.2 The TSW Team will provide Construction Phase Services that include, but not limited to: ▪ Respond to request for information as needed ▪ Monthly virtual meetings and/or site visits ▪ Prepare construction observation reports as needed ▪ Post Permit and Construction Phase Drawing Revisions Services Not Included: ▪ Record drawings ▪ Engineers’ certification of improvements ▪ Off site utility plans ▪ Off site street improvement plans such as road widening ▪ LEED permitting / certification ▪ Construction staking services ▪ Conditional-use permits or variances (including variances for work within side the streamside protection areas) ▪ Materials testing ▪ Perspectives, renderings, and models ▪ Traffic studies ▪ Environmental site assessments ▪ Environmental impact analysis ▪ Replatting ▪ Easement Plat ▪ Alley vacation, easements abandonments and right of way dedications ▪ Historical or archeological studies 5 ▪ Major stormwater drainage plans or relocation i.e. box culverts, large ditches and stormwater conductors ▪ Wetlands delineation / 404 permitting ▪ Boundary Survey ▪ Rezoning ▪ Geotechnical reporting ▪ Retaining wall design ▪ Elevation certificates or detailed study of areas within or adjacent to the Spout Spring Branch Exhibit B: Fees Tasks 1-4 will be completed for $79,000. Tasks 5 and Reimbursable Expenses will be completed/billed as a NOT-TO-EXCEED (NTE) amount of $22,500. Billings will include hours for team members. The project schedule is anticipated to increase by a total of 3 to 4 months. Fee Breakdown by Task Maximum fee with expenses is $101,500 TASK FEE Task 1: Kick-Off + Coordination $5,000 Task 2: Design Development $10,000 Task 3: Construction Documentation $59,000 Task 4: Permitting $5,000 Work Tasks (1-4) Total $79,000 Task 5: Bidding + Construction Admin $20,000 NTE Reimbursable Expenses $2,500 NTE Project Total $101,500 6 Exhibit C: Work Areas WALKER PARK MASTER PLAN 10 W 15TH ST FAYETTEVILLE, AR 72701 August 2023 Adopted by Park and Recreation Advisory Board, September 6, 2023. 0’ 100’ 200’ 1” = 100’-0”N R A Z O R B A C K S P O U T S P R I N G B R A N C H EXISTING SENIOR CENTER + PARKING EXISTING DISC GOLF EXISTING COMMUNITY GARDEN EXISTING PARALLEL PARKING ALONG BLACK AVE. EXISTING SKATEPARK EXISTING SPLASHPAD EXISTING DISC GOLF EXISTING PAVILION EXISTING PARKING EXISTING PARKING EXISTING PARKING G R E E N W A Y WALKER PAR K T R A I L EXISTING ENTRY GATEWAY STAGE 0-5 PLAYGROUND 5+ PLAYGROUND OPEN LAWN MULTI-USE FIELDS VOLLEYBALL COURTS (SAND) TENNIS COURTS (EXISTING) PICKLEBALL COURTS BASKETBALL COURTS (EXISTING) RELOCATED DISC GOLF HOLES HORSESHOES RESTROOM LARGE DOG PARK SMALL DOG PARK OUTDOOR LOUNGE /GATHERING PLAZA WITH YARD GAMES ADVENTURE ZONE / TREETOP QUEST CONCESSIONS + RENTAL BUILDING (INCL. RESTROOM) NEW WALKING TRAIL SMALL PAVILION LARGE PAVILION PEDESTRIAN CROSSWALKS WITH BUMP-OUTS TRAILHEAD BLEACHERS FENCE STREAM RESTORATION ALONG SPOUT SPRING BRANCH EXPANDED PARKING PARALLEL PARKING (ALONG 7TH ST, 13TH ST) EXPANDED SKATEPARK DUMPSTER FOOD TRUCK PARKING (ALONG BLOCK AVE) PUBLIC ART OPPORTUNITY BASEBALL BACKSTOP DECK OVERLOOK BOULDERING/ CLIMBING AREA INTERACTIVE PLAY AREA AT CREEK NATIVE PLANTINGS - REVEGETATION AREA + IMPROVED LANDSCAPING 1 7 12 2 8 13 3 14 15 19 18 4 9 5 10 16 17 20 21 22 23 24 25 28 26 27 29 30 31 32 33 34 35 36 37 11 6 4 4 5 5 5 29 7 66 2016 12 13 13 23 22 32 18 33 33 33 36 32 22 35 222228 28 22 14 27 15 19 19 19 19 19 19 19 8 9 10 1 1 1 1 1 1 1 1 1 1 3 11 20 20 30 21 37 26 26 26 26 EXISTING PARKING EXISTING GATEWAY SIGNAGEEXISTING WALKING TRAIL 32 32 2 34 17 16 16 Tee #2 Tee #3 Tee #4 Tee #5 Tee #6 Tee #7 Tee #8 Tee #9 Tee #17 Tee #17 Tee #10 Tee #11 Tee #12 Tee #14 Tee #15 Tee #16 Tee #13 20 24 20 25 31 31 31 Tee #1 15TH ST 13TH ST BL O C K A V E BL O C K A V E CO L L E G E A V E CO L L E G E A V E 9TH ST 11TH ST 12TH ST 13TH ST ELLA ST CH U R C H A V E LO C U S T A V E 7TH ST 11 WALKER PARK CONCEPT PLAN | PARK ZONES 10 W 15TH ST FAYETTEVILLE, AR 72701 2023.06.01 Copyright. All rights reserved. Reproduction in whole or in part is prohibited. This drawing as an instrument of service is the property of TSW and may not be used in any way without the written permission of this office. 0’ 100’ 200’ 1” = 100’-0”N R A Z O R B A C K EX I S T I N G S P O U T S P R I N G B R A N C H EXISTING SENIOR CENTER + PARKING LOT EXISTING DISC GOLF EXISTING SKATEPARK EXISTING SPLASHPAD EXISTING DISC GOLF EXISTING GATEWAY SIGNAGE EXISTING PAVILION EXISTING PARKING EXISTING PARKING EXISTING PARKING G R E E N W A Y WALKER PAR K T R A I L EXISTING ENTRY GATEWAY (TYP.) STAGE 0-5 PLAYGROUND 5+ PLAYGROUND FIELD GAMES OPEN LAWN MULTI-USE FIELDS TENNIS COURTS BASKETBALL COURTS RELOCATED DISC GOLF HOLES HORSESHOES RESTROOM LARGE DOG PARK SMALL DOG PARK OUTDOOR LOUNGE / GATHERING PLAZA ADVENTURE ZONE / TREETOP QUEST RESTAURANT + RENTALS BUILDING NEW TRAIL (TYP.) SMALL PAVILION (TYP.) LARGE PAVILION (TYP.) PEDESTRIAN BUMP-OUTS (TYP.) TRAILHEAD BLEACHERS FENCE STREAM RESTORATION + EDUCATION AREA EXPANDED PARKING EXPANDED SKATEPARK DUMPSTER FOOD TRUCK PARKING (ALONG BLOCK AVE) PUBLIC ART OPPORTUNITY CREEK ACCESS DECK OVERLOOK INTERACTIVE PLAY AREA AT CREEK BEER GARDEN WITH SEATING AND LAWN GAMES TRACK NATIVE PLANTINGS - REVEGETATION AREA 1 7 13 19 2 8 14 20 3 9 15 16 21 4 10 5 11 17 22 23 24 25 26 29 27 30 28 31 32 33 34 35 36 18 12 6 4 4 5 6 6 6 27 7 7 7 34 35 34 15 11 12 12 23 23 24 24 15 22 21 29 30 31 33 30 21 2121 21 1326 14 18 18 18 18 8 8 9 1 1 1 1 1 1 1 1 1 11 17 3 16 10 10 10 19 19 19 28 19 20 26 26 25 25 EXISTING PARKING 30 30 30 2 32 15TH ST 13TH ST BL O C K A V E CO L L E G E A V E 9TH ST 11TH ST 12TH ST ELLA ST CH U R C H A V E LO C U S T A V E 7TH ST 10 ACTIVE SPORTS ZONE PASSIVE RECREATION ZONE ADVENTURE PLAY ZONE