HomeMy WebLinkAbout161-24 RESOLUTION
Page 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 161-24
File Number: 2024-121
OLSSON, INC. (AMENDMENT NO. 6):
A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES ENGINEERING
AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $516,515.00 FOR ENGINEERING
SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM IMPROVEMENTS PROJECT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a professional engineering
services agreement with Olsson, Inc. to begin design work on the East Fayetteville Water System Improvements
Project; and
WHEREAS, Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the project scope;
and
WHEREAS, Amendment No. 2 was passed via Resolution 266-19 to account for engineering time related to
permitting and re-design delays; and
WHEREAS, Amendment No. 3 was passed via Resolution 203-20 for construction phase services related to Contract
Section 2, the elevated water storage tank, and
WHEREAS, Amendment No. 4 was passed via Resolution 239-20 for construction phase services related to Contract
Section 1, Pressure Sustaining Valves Rehabilitation; and
WHEREAS, Amendment No. 5 was passed via Resolution 219-21 for construction phase services related to contract
Section 4, the Township water tank project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 6 to the Professional Engineering Services Agreement with Olsson, Inc. in an amount not to exceed
$516,515.00 for engineering services related to the East Fayetteville Water System Improvements project.
PASSED and APPROVED on June 4, 2024
Resolution: 161-24
File Number: 2024-121
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Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-121
MEETING OF JUNE 4, 2024
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
SUBJECT: Olsson, Inc. - Amendment No. 6 for East Fayetteville Water System Improvements
RECOMMENDATION:
Staff recommends approval of Amendment No. 6 to the agreement between the City of Fayetteville and
Olsson, Inc. for engineering services related to the East Fayetteville Water System Improvements Project in an
amount not to exceed $516,515.00.
BACKGROUND:
On January 2, 2018, the City Council passed Resolution 19-18 to approve a professional engineering services
agreement with Olsson, Inc. to begin design work on this project. The project consists of four sub-parts that will
each be bid separately. Namely:
Contract Sect. 1: Pressure Sustaining Valves Rehabilitation (Completed 2022)
Contract Sect. 2: Gulley Road Water Tank (Completed 2022)
Contract Sect. 3: Gulley & Goshen Pressure Plane Improv. (Award June 2024)
Contract Sect. 4: Township Tank & Improvements (Completed 2023)
Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the project scope.
Amendment No. 2 was passed via Res. 266-19 to account for engineering time related to permitting and re-
design delays. Amendment No. 3 was passed via Res. 203-20 for construction phase services related to
Contract Section 2, the elevated water storage tank. Amendment No. 4 was passed via Res. 239-20 for
construction phase services related to Contract Section 1. Amendment No. 5 was passed via Res. 219-21 for
construction phase services related to contract Section 4, the Township water tank project.
DISCUSSION:
Amendment No. 6 will provide funding for construction phase services associated with Contract Section 3
which was recently bid, pending contract award to Crossland Heavy Contractors. Olsson will be involved with
all project aspects during construction, including onsite daily observations and inspections per engineering best
practices and state law. This amendment also includes fees related to additional design and coordination work
along Gulley Road and additional services on the Township Tank project.
The total costs for proposed Amendment No. 6 are based on Olsson’s fee schedule and level of effort per task,
not to exceed $516,515.00. This will raise the overall engineering project fees from $1,294,605.00 to
$1,811,120.00.
BUDGET/STAFF IMPACT:
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
Funds are available in the Water System Rehabilitation/Replacement account to cover this engineering
amendment.
ATTACHMENTS: SRF (#3), Amendment No. 6 (#4)
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-121
Olsson, Inc. - Amendment No. 6 for East Fayetteville Water System Improvements
A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE PROFESSIONAL SERVICES
ENGINEERING AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED
$516,515.00 FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE WATER
SYSTEM IMPROVEMENTS PROJECT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. to begin design work on the East Fayetteville Water
System Improvements Project; and
WHEREAS, Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the
project scope; and
WHEREAS, Amendment No. 2 was passed via Resolution 266-19 to account for engineering time
related to permitting and re-design delays; and
WHEREAS, Amendment No. 3 was passed via Resolution 203-20 for construction phase services
related to Contract Section 2, the elevated water storage tank, and
WHEREAS, Amendment No. 4 was passed via Resolution 239-20 for construction phase services
related to Contract Section 1, Pressure Sustaining Valves Rehabilitation; and
WHEREAS, Amendment No. 5 was passed via Resolution 219-21 for construction phase services
related to contract Section 4, the Township water tank project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 6 to the Professional Engineering Services Agreement with Olsson, Inc. in an
amount not to exceed $516,515.00 for engineering services related to the East Fayetteville Water System
Improvements project.
City of Fayetteville Staff Review Form
2024-121
Item ID
6/4/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 5/15/2024 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 6 to the agreement between the City of Fayetteville and Olsson,
Inc. for engineering services related to the Gulley and Goshen Pressure Plan Improvement Project in an amount not
to exceed $516,515.00, and approval of a budget adjustment.
Budget Impact:
5400.720.5600-5314.00 Water & Sewer
Account Number Fund
12009.2402 Water System Rehabilitation/Replacement
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $14,233,263.00
Expenses (Actual+Encum)$13,582,889.65
Available Budget $650,373.35
Does item have a direct cost?Yes Item Cost $516,515.00
Is a Budget Adjustment attached?No Budget Adjustment $-
$263.00 Remaining Budget $133,858.35
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
018-0031 & 018-0032 Amendment No.6 Page 1
AMENDMENT NO. 6
To
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
OLSSON, INC. (formerly McGOODWIN, WILLIAMS, AND YATES, a DIVISION OF
OLSSON ASSOCIATES)
EAST FAYETTEVILLE AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS
WHEREAS, on January 2, 2018, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and
Olsson (formerly McGoodwin, Williams and Yates, a Division of Olsson Associates) of Fayetteville,
Arkansas (ENGINEER) entered into an Agreement for engineering services in connection with the East
Fayetteville and Township Pressure Plane Improvements (the “Project”); and
WHEREAS, on August 13, 2018, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.1 that included the ENGINEER providing services in connection with the evaluation,
design and/or construction administration for a 12-inch waterline along Highway 45; and
WHEREAS, on December 3, 2019, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.2 that included the ENGINEER providing additional services for the East Fayetteville
and Township Pressure Plane Improvements. The work included meetings with Washington County
Road Dept., Arkansas Department of Health, property owners, East Fayetteville Contract Section I
redesign, geo-technical borings for the new Gulley Rd. and Township tanks, easement acquisition
services, and miscellaneous analyses and infrastructure designs; and
WHEREAS, on August 4, 2020, the CITY OF FAYETTEVILLE and the Engineer agreed to Amendment
No.3 that included the Engineer providing Construction Administration services for the East Fayetteville
Service Area Improvements, Contract Section II New Elevated Water Tank project. The work includes
project management, onsite meetings with contractor, field survey staking, observation of construction,
and field and lab material testing; and
WHEREAS, on October 6, 2020, the CITY OF FAYETTEVILLE and the Engineer agreed to
Amendment No.4 that included the Engineer providing Construction Administration services for the East
Fayetteville Service Area Improvements, Contract Section I Existing Infrastructure Modifications project.
The work shall include project management, onsite meetings with contractor, field survey staking,
observation of construction, and field and lab material testing; and
WHEREAS, on September 7, 2021, the CITY OF FAYETTEVILLE and the Engineer agreed to
Amendment No.5 that included Construction Administration services for the Township Pressure Plane
Improvements – Phase 1 project as well as the Richland Creek Crossing. The work included project
management, onsite meetings with contractor, field survey staking, observation of construction, and field
and lab material testing. Scope of work to also include additional design services for the East Fayetteville
Service Area Improvements, Contract Section III New Pump Station and Waterline Improvements,
creation of standalone projects for the Township Pressure Plane Improvements and Richland Creek
Crossing, survey and design of an 8-inch waterline along Sassafras Hill Road and geo-technical borings at
Richland Creek; and
WHEREAS, the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include
Construction Administration services and requested additional work for the East Fayetteville Service Area
Improvements, Contract Section III New Pump Station and Waterline Improvements project. The work
018-0031 & 018-0032 Amendment No.6 Page 2
for the East Fayetteville Service Area Improvements project shall include project management, onsite
meetings with contractor, field survey staking, observation of construction, and field and lab material
testing. Scope of work includes additional design services related to property owner requests and
meetings, geotechnical bores, and re-packaging of project for bid purposes. Work also includes
additional construction administration services for the Township Pressure Plane Improvements – Phase I
tank project; and
WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of
compensation to the ENGINEER for the additional work; and
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY
OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Agreement for
Engineering Services dated January 2, 2018, and amended on August 13, 2018, December 3, 2019,
August 4, 2020, October 6, 2020, and September 7, 2021, is hereby amended in the following particulars:
SECTION 5 – PAYMENTS TO ENGINEER
5.1 The maximum not-to-exceed amount authorized for this Agreement is $1,811,120.00. The
CITY OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum
basis as described in Appendix A.
APPENDIX A – SCOPE OF SERVICES
Add the following Paragraphs:
A.2.9 Construction Administration Services – East Fayetteville Service Area Improvements, Contract
Section III New Pump Station and Waterline Improvements:
Olsson shall provide a suitable staff to perform the Construction Administration services for
the East Fayetteville Service Area Improvements, Contract Section III project. Work includes
the following:
1. Project Management – Includes submittals, RFI’s, change orders, work change directives,
review of contractors monthly pay estimates, etc. Services also include coordination with
contractor, preparation and attending a kick-off meeting as well as monthly progress
meetings and Engineer site visits.
2. Survey – Includes construction staking for the new pump station site and waterlines and
setting control points.
3. Resident Project Representative (RPR) – Duties of RPR include project observation and
reporting and maintaining record of construction activity. Scope based on RPR on site
approximately four (4) hours per day during construction activities.
4. Material Testing – Work includes performing field material testing including concrete
slump, air content tests, making concrete cylinders for strength tests, and soil density
testing. Lab work to include concrete cylinder breaks, grout prisms, soil and aggregate
proctors, gradation and Atterberg tests. Work to also include evaluation of building and
pavement subgrades associated with the new pump station and installation of pipelines in
roadways.
018-0031 & 018-0032 Amendment No.6 Page 3
5. Mechanical, Electrical and Instrument & Controls – Scope detailed below includes work
associated with the pump station, Gulley Tank level transmitter and then new Goshen
valve and vault:
a. Review of shop drawings for all instrumentation and control system
related submittals.
b. Review and respond to RFIs for all instrumentation and control system
related RFIs.
c. Attendance of virtual monthly construction progress meetings (15)
throughout the construction period.
d. Provide coordination between the Owner, the control system integrator,
and the equipment manufacturer for instrumentation and control system
equipment and configuration questions.
e. Scope includes two (2) site visits during construction. One (1) for
substantial completion walkthrough and one (1) for final completion.
Each site visit to include travel and the walkthrough on the same day.
f. Provide record drawings to include incorporation of RFI adjustments and
Contractor redlines.
g. Scope does NOT provide control system integration services.
6. Environmental Services – Scope of work includes the following:
a. Stormwater Pollution Prevention Plan (SWPPP)
b. Short-Term Activity Authorization (if necessary)
7. Post Construction – Work includes creation of project close-out documents, site
visit/final walk through, plans of record, etc.
Compensation for these tasks is based on a construction timeline of 420 days to Substantial
Completion and 450 days to Final Completion. If project construction runs longer that the
aforementioned times, ENGINEER shall invoice CITY OF FAYETTEVILLE the standard
hourly billing labor rate charged for those employees actually performing the work, plus
reimbursable expenses if any. ENGINEER shall not commence work without CITY OF
FAYETTEVILLE’S prior written approval. The staff shall consist of engineers, engineering
technicians, and other assistants as may be necessary to carry on the work in an efficient and
expeditious manner.
A.2.10 Design Services – East Fayetteville Service Area Improvements, Contract Section III New Pump
Station and Waterline Improvements:
Additional design services, including the following:
a. Revision to plans and specifications due to property owner requests
b. Research for septic field relocation and meeting with property owner
c. Geotechnical borings
d. Re-packaging of plans for bidding
A.2.11 Construction Administration Services – Township Pressure Plane Improvements – Phase I:
Additional construction administration services, including the following:
1. Additional RPR and project engineer construction administration services due to project
construction duration extending beyond original construction times.
018-0031 & 018-0032 Amendment No.6 Page 4
2. Post Construction – Work includes creation of project close-out documents, site
visit/final walk through, plans of record, etc.
A.4 Compensation
Add the following Paragraphs:
A.4.8 Construction Administration Services – East Fayetteville Service Area Improvements, Contract
Section III New Pump Station and Waterline Improvements:
1. The maximum not-to-exceed amount for services described in Section A.2.9 Construction
Administration Services – East Fayetteville Service Area Improvements, Contract
Section III New Pump Station and Waterline Improvements is $470,815.00.
A.4.9 Design Services – East Fayetteville Service Area Improvements, Contract Section III:
2. The maximum not-to-exceed amount for services described in Section A.2.10 Design
Services – East Fayetteville Service Area Improvements is $25,700.00.
A.4.10 Construction Administration Services – Township Pressure Plane Improvements – Phase 1:
3. The maximum not-to-exceed amount for services described in Section A.2.11
Construction Administration Services – Township Pressure Plane Improvements –
Phase 1 is $20,000.00.
For clarification purposes, Amendment No. 6 increases the maximum not-to-exceed amount of the project
by $516,515.00.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have caused this Amendment to be duly executed this ______ day of
___________, 2024.
CITY OF FAYETTEVILLE, ARKANSAS OLSSON, INC.
By: By:
Mayor, Lioneld Jordan W. Chris Hall, P.E. Water Market Leader
ATTEST:
By: By: ______
City Clerk Brad Hammond, Local Area Leader
END OF AMENDMENT NO. 6 TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Date:06-May-24
Job: East Service Area Improvements-CSIII
Phase/
Task Description of Work Total
Man-Days
Total
Labor Fee
Total
Expense Fee
Total
Fee
100 CSIII Additional Work
Plan Revisions (Prop. Owner Requests, Coord. w/Jacobs, etc.)- 12,500.00$ -$ 12,500.00$
Evironmental Evaluations - 5,200.00$ -$ 5,200.00$
Septic System Research - 3,000.00$ -$ 3,000.00$
Meetings w/Property Owners, City of Goshen, etc.- 5,000.00$ -$ 5,000.00$
200 CSIII Construction Administration Services
Project Management 62.50 91,440.00$ 1,012.00$ 92,452.00$
Submittals 8.75 11,608.00$ -$ 11,608.00$
Change Orders, RFI's & Work Change Directives 9.25 12,280.00$ -$ 12,280.00$
Kick-Off and Progress Meetings 8.25 13,040.00$ -$ 13,040.00$
Property Owner Meetings 3.50 6,140.00$ -$ 6,140.00$
Survey 30.00 36,100.00$ -$ 36,100.00$
Electrical 19.00 22,600.00$ -$ 22,600.00$
Instrument & Control 16.50 19,830.00$ -$ 19,830.00$
Environmental 6.00 8,000.00$ -$ 8,000.00$
Bat Survey 10.50 12,500.00$ -$ 12,500.00$
Inspection 185.00 178,235.00$ -$ 178,235.00$
Lab / Field Material Testing (Asphalt, Concrete, Subgrade)36.50 43,830.00$ -$ 43,830.00$
Project Closeout/Post Construction Services 10.75 14,200.00$ -$ 14,200.00$
300 Township
Additional Field Inspection (FOPS)- 15,000.00$ -$ 15,000.00$
PM, Project Closeout/Post Construction Services - 5,000.00$ -$ 5,000.00$
406.50 515,503.00$ 1,012.00$ 516,515.00$ GRAND TOTAL
TOTALS