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Home My WebLink About160-24 RESOLUTIONFile Number: 2024-110 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 160-24 WT TRANSFER HOLDING COMPANY LLC (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF TWO NEW HOLLAND BALERS FROM WT TRANSFER HOLDING COMPANY LLC IN THE TOTAL AMOUNT OF $93 ,250.19 , PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, due to a fire at the end of last year at a wastewater treatment barn , two baling units that were destroyed need to be replaced. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two new Holland Roll Belt 450 Commercial Netwrap Balers from WT Transfer Holding Company LLC in the total amount of $93 ,250.19, pursuant to a Sourcewell cooperative purchasing contract. Section 2 : That the City Council of the City of Fayetteville , Arkansas hereby approves a budget adjustment , a copy of which is attached to this Resolution . PASSED and APPROVED on June 4 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-110 MEETING OF JUNE 4, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: WT TRANSFER HOLDING COMPANY LLC (PURCHASE AGREEMENT): RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO NEW HOLLAND ROLL BELT 450 COMMERCIAL NETWRAP BALERS FROM WT TRANSFER HOLDING COMPANY LLC FOR $93,250.19 PURSUANT TO SOURCEWELL CONTRACT #082923CNH AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Both units 5084 (WWTP_F011) and 5089 (WWTP_F030) were not up for replacement this fiscal year, but due to a fire at the end of last year at a Wastewater treatment barn, these units were destroyed necessitating their early replacement. DISCUSSION: Neither of these units were repairable due to damage from the fire. Fleet recommends immediate replacement. The insurance deductible for the lost equipment would have been more than the purchase of new equipment. BUDGET/STAFF IMPACT: The budget adjustment will be pulling money from both Wastewater and Fleet Funds to move forward with the purchase of replacement equipment. Fleet will contribute the replacement amount collected to date; Wastewater will fund the remaining balance. These purchases were unanimously approved at the May 14, Equipment Committee. ATTACHMENTS: SRF (#3), BA (#4), AWARD - City of Fayetteville (#5) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-110 WT TRANSFER HOLDING COMPANY LLC (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF TWO NEW HOLLAND BALERS FROM WT TRANSFER HOLDING COMPANY LLC IN THE TOTAL AMOUNT OF $93,250.19, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, due to a fire at the end of last year at a wastewater treatment barn, two baling units that were destroyed need to be replaced. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two new Holland Roll Belt 450 Commercial Netwrap Balers from WT Transfer Holding Company LLC in the total amount of $93,250.19, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2024-110 Item ID 6/4/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 5/13/2024 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO NEW HOLLAND ROLL BELT 450 COMMERCIAL NETWRAP BALERS FROM WT TRANSFER HOLDING COMPANY LLC FOR $93,250.19 PURSUANT TO SOURCEWELL CONTRACT #082923CNH AND TO APPROVE A BUDGET ADJUSTMENT. Budget Impact: 9700.770.1920-5802.00 Shop Account Number Fund 02083.2024 Tractors and Mowers Project Number Project Title Budgeted Item?Yes Total Amended Budget $446,014.00 Expenses (Actual+Encum)$313,904.97 Available Budget $132,109.03 Does item have a direct cost?Yes Item Cost $93,250.19 Is a Budget Adjustment attached?Yes Budget Adjustment $25,575.00 $211.00 Remaining Budget $64,433.84 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 FLEET OPERATIONS (770) Adjustment Number 2024 Requestor:Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Unit 5084 (WWTP_F011) and 5089 (WWTP_F030) hay balers were a total loss due to a structure fire. The units will need to be replaced, at this time the full replacement value of the units have not been collected requiring a transfer of funds for the new units. COUNCIL DATE:6/4/2024 ITEM ID#:2024-110 Holly Black 5/16/2024 7:28 AM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024322TOTAL93,251 93,251 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.730.5800-5414.00 (25,575)-02069 1 EX Maintenance - Plant Equipment 5400.730.5800-7602.70 25,575 -59700 5400 EX Transfers To Funds - Shop 9700.770.1920-5802.00 93,251 -02083 2024 EX Vehicles & Equipment - base 9700.770.1920-6602.40 -25,575 02083 2024 RE Transfer from Fund - Water & Sewer 9700.770.1910-4999.99 -67,676 RE Use Fund Balance - Current -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 April 4, 2024 City of Fayetteville, AR Attn: Ross Jackson Please accept the following New Holland Sourcewell contract 082923CNH-2 quote: 1. New New Holland Roll Belt 450 Commercial Netwrap Baler -4x5 Bale -Hydraulic density -79” Active Sweep Pickup -Bale Command II Plus Monitor Total for Qty 2 $84,966.00 Sales tax on total $8284.19 Total with tax $93,250.19 Alternate 2. New New Holland Roll Belt 450 Utility Plus Netwrap Baler -4x5 Bale -Hydraulic Density -68” Super Sweep Pickup -Bale Command II Plus Monitor Total for Qty 2 $63,460.00 Sales tax on total $6187.35 Total with tax $69,647.35 *please add any applicable sales tax *delivery available in 14 days Thank you for considering WT Equipment! Tim Bailey 479-841-2401 WT Equipment 4190 S. 48th ST Springdale, AR 479-442-8284 www.wtequip.com